Receptionist Secretary Jobs in Phoenix, AZ

Job Overview: The Receptionist will be the first point of contact for both internal and external individuals. This person will ensure smooth daily operations, providing exceptional customer service, managing high phone volumes, and supporting various administrative tasks to enhance the workplace. The ideal candidate will maintain a friendly, approachable demeanor, offer flexibility, and assist with office logistics to keep things running efficiently. Essential Functions: Front Desk Operations: Manage high-volume phone calls, greeting visitors, and ensuring to always monitor the front door for incoming visitors. Vendor Coordination: Serve as the point of contact for vendors, working with Facilities Management on maintenance tasks, supplies, and services. Document Processing: Handle and assist with any necessary document processing or filing. Optisign Management: Oversee and update Optisign content for internal communication. Inventory Management: Track and manage food, snacks, and office supplies inventory; support employee engagement activities by managing lunch orders and organizing snacks for events. Mail Management: Check incoming mail and handle outgoing mail. Employee Engagement Support: Collaborate with HR/Marketing to assist in planning and executing employee engagement activities. Scheduling & Coordination: Assist in scheduling interviews, meetings, and onboarding, especially for new hires and sales teams. Logistics: Assist with office logistics, ensuring everything is properly stocked, and the office is organized. Facility Upkeep: Act as the primary liaison for the cleaning crew on Tuesdays and Thursdays, ensuring the office is maintained and operational. Qualifications: Experience: Minimum 1 year of receptionist, front desk, or administrative experience. Education: High school diploma or equivalent required.Skills: Strong customer service and interpersonal skills. Ability to multi-task in a fast-paced environment. Proficiency in office technology (phone systems, Microsoft Office, scheduling tools like Outlook/Calendly). Comfortable handling basic inventory tracking & facility coordination. Detail-oriented, proactive, and able to work independently. * This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Other duties may be assigned. Location: On-Site - Mesa, AZ What we offer: Looking for a company to work for can be a daunting task, but we believe that we stand out from the rest. Our company offers a positive and inclusive work environment, opportunities for growth and development, and a commitment to work-life balance. Join us and become part of a team that values your contributions and invests in your success. Total Rewards Package: Competitive Salaries Health, Dental, and Vision Insurance Retirement Plans Tuition Reimbursement Generous Paid Time Off Employee Assistance Program No premium payments BioLab Sciences is an Equal Opportunity employer and does not discriminate based on race, ancestry, color, religion, sex, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, gender identity, or any other basis protected by law.

Our client is seeking someone ready to make a difference within the team. Think you could be a fit? Take a look… Our client's foundation is built on helping students acquire, develop, and strengthen the language skills necessary to fully participate in academic settings and prepare for life. Currently, they provide an innovative digital learning system to help students accelerate their learning potential to the fullest. RESPONSIBILITIES: The Front Desk and Facilities Associate is responsible for creating a welcoming and efficient environment for employees and visitors. This role involves greeting guests, managing mail, ensuring suite security, and other administrative tasks. Additionally, the associate handles facilities-related tasks such as stocking breakroom supplies, monitoring inventory, and coordinating catering. Position Type: This is a regular, full-time position. Temp to Hire Compensation: Base pay is anticipated to be between $17.18 and $23.50 per hour. Location: In this US-based position your location will be in our headquarters in Tempe, Arizona. To be considered for this role, you must be able to work in our Tempe office 5 days a week Monday to Friday (business hours) In this role you'll have the opportunity to: Greet and assist employees and visitors, ensuring a positive experience. Validate parking for guests and employees. Check, sort, and distribute incoming mail to appropriate departments/individuals. Assist with outgoing mail for various departments/individuals by applying postage and taking to the mailroom for pickup. Ensure the security and safety of the suite by following established processes for guests and visitors. Assist with meetings by securing conference rooms/meeting areas and coordinating necessary supplies/meeting materials. Coordinate communications with other departments when applicable related to meetings, such as IT. Monitor the main phone line and manage voicemails. Stock breakroom and coffee bars with snacks, soft drinks, coffee, creamer, paper products, and utensils daily. Take inventory and report on inventory levels to the Corporate Facilities Manager to ensure necessary breakroom and coffee bar items and office supplies are in stock. Assist with the setup and coordination of catered meals and maintain the cleanliness of the breakroom. Answer and direct general facilities and office-related questions. Serve as backup to the Corporate Facilities Manager. Other duties as required. REQUIREMENTS/QUALIFICATIONS: Experience, education, and qualifications essential for success in this role, include: High School Diploma or equivalent and 2 years of front desk or office experience; or an acceptable combination of education and experience. Proficient in standard office technology including MS Office Suite (Word, Excel, PowerPoint, Outlook), and comfortable using communication tools such as Zoom and Slack. Must have a friendly and professional demeanor. Excellent organization and time management skills. Ability to work independently at times with minimal direction, to complete tasks in an environment with many interruptions. Articulate and demonstrate excellent verbal and written communication skills. Excellent interpersonal and customer service skills, ability to exercise tact in dealing with diverse groups of people with various professional backgrounds, personalities, and work styles. Ability to effectively give clear and concise information. Ability to lift and carry boxes up to 40 lbs. Our client is an Equal Opportunity Employer committed to a diverse workforce, providing equal employment and advancement opportunities to all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected status. As a global leader in education and EdTech talent solutions, Mogel provides tailored recruitment solutions. We help companies around the world find, hire, and train people who share their sense of purpose for the work they do.

Job details Salary $25 - $32 an hour Job Type Part-time **Only for American region** You belong at Dayton Freight! Join our team of Centralized Billers and be a part of The Dayton Difference. Dayton Freight is a recognized leader in regional LTL transportation services and we are truly different from other carriers. Its apparent in how we treat our customers, and each other. Our culture is one of teamwork, respect and professional honesty. Dayton Freight appreciates its employees: you are not just a number, you are family. We attribute our growth to the dedication of our employees, and the loyalty of our customers and business partners. Our Lebanon, TN location is growing and we are adding Full Time positions to our 2nd shift team. Positions are located in the office and are NOT remote. Centralized Billers are responsible for entering bills of lading into Dayton Freights internal inquiry system with speed and accuracy. Additional job duties include: Learn and retain industry terms as it pertains to billing Become familiar with National Motors Freight Classification Communicate any billing issues to the Service Centers Performing all necessary audits as assigned Enter proper Hazardous Materials bills as assigned Assist Service Centers with any questions relevant to billing Assist in identifying and communicating all issues relevant to billing Review weekly Error Report for feedback and accuracy of corrections Minimum Qualifications Exceptional data entry skills Can work in a fast paced environment Able to work late afternoons and evenings Benefits Stable and growing organization Professional, positive and people-centered work environment Competitive weekly pay Fast-paced work environment Paid holidays (8); paid vacation and personal days **This is a Full-Time, 2nd shift position. It is NOT remote****

As the Receptionist Lead, you will collaborate with the General Manager to oversee the Receptionist team, ensuring that residents are greeted warmly and directed appropriately. Additionally, you will handle phone calls, answer emails, and provide other administrative support to deliver exceptional customer service to both residents and visitors. Compensation: $22.00 per hour FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future. Your Responsibilities: * Welcome residents and guests in a warm and friendly manner and answer questions * Answer and direct phone calls in a polite, friendly and professional manner * Maintain reception area and common areas * Maintain visitor and vendor log * Make reservations for social/common rooms * Help manage work order requests * Receive deliveries; sort and distribute mail and packages * Take inventory of supplies and restock as needed * Assist in organizing events and meetings and corresponding resident communication * Assist in managing schedules for front desk staff * Assist homeowners with general inquiries * Manage key distribution, keeping necessary parties informed and updating the log * Schedule move ins and outs * Provide general administrative support to GM, including writing newsletter, memos, notifications and prepping for meetings Skills and Qualifications: * Friendly, outgoing and personable * Able to identify issues and resolve before problems arise * Self-starter * Superb judgment and decision-making skills * Able to prioritize and adjust to incoming demands * Outstanding communication skills * Tremendous listener with the ability to diffuse tense situations Education and Experience: * Customer service experience * Proficient with Excel and other MS Office applications * HOA or property management experience preferred Physical Requirements: * Walk and move throughout the community common areas and facilities * Sit and stand for moderate periods of time * Sit at a desk using a computer in an office setting Work Location: One Lexington; 1 E Lexington Ave, Phoenix, AZ 85012 Work Hours: Monday - Friday, 4p - 11p What We Offer: * 11 company paid holidays * Paid volunteer time * Paid sick and vacation time * Medical, dental, vision * HSA and FSA * Company paid life insurance and Employee Assistance Plan * Supplemental life, disability, accident, critical illness, hospital indemnity * Identity theft, legal services * Pet insurance * 401(k) with company match About Us: FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development. Experience exceptional service with a fulfilling career in property management with FirstService Residential. To learn more about our company and culture, visit ************************************** Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.

Arizona Biltmore Dentistry, a leading dental practice in Phoenix, AZ, is seeking an organized and compassionate Front Desk Receptionist/Patient Intake Coordinator to join our team. We are committed to providing comprehensive and patient-centered dental care while embracing a holistic approach to oral health. If you are passionate about delivering exceptional patient care and thrive in a supportive and progressive environment, we invite you to apply for this position. Responsibilities: Work under the general direction of the practice manager Admit patients Create medical charts, either electronically or paper, based on center practice Work with the clinical staff to schedule patients and ensure that the center's work flow efficiently runs Answer and direct all incoming calls Create a welcoming environment that puts patients at ease and introduces them to our office that offers a world class experience Utilize problem-solving skills to support center and colleagues for resolution of issues Update and manage center calendar Order and organize collateral as needed Monitor patient wait times and work with staff to provide non-clinical assistance when they are running behind Assist Front Office Administrator with the following duties Be familiar with procedure codes Know daily deposit amounts and make reports as requested Perform all other non-clinical duties as assigned Qualifications: Front office admin experience in a dental office preferred Previous experience working patient admissions Previous experience scheduling medical appointments and treatment plans We are an equal opportunity employer

We are seeking a friendly and organized Office Receptionist to join our team at Serenity Healthcare. The ideal candidate will serve as the first point of contact for our patients and visitors, providing excellent customer service and administrative support. This role is crucial in ensuring smooth clinic operations and enhancing patient experiences. Job: Full-time (3-13-hour shifts) Trigger Warning: Working with suicidal patients, listening to trauma from PTSD patients, and having a responsibility to support these patients may be triggering for some people. Benefits Career Advancement Opportunity Medical, Vision, and Dental Insurance (Serenity Covers 90% of your insurance premium) Paid Time Off 10 Major Holidays Off 401k Employee Referral Program Responsibilities Update and verify customer information upon each visit. Help patients feel valued by creating rapport, and remembering their names, their interests, and stories. Answer questions, address worries, respect boundaries, and be sensitive to each person's individual challenges. Ensure a positive patient experience by providing support and compassion. Rotate through other various office tasks throughout the day. Qualifications High School Diploma/ GED. Excellent verbal and written communication, and basic math skills. Proven ability to multitask in a fast-paced environment. 1+ year of full-time customer service experience, reception, or personal customer service industry. About Serenity is a leader in the field of healthcare technology. Using advanced medical devices recently released to market, we give our patients long-term success even when other treatments have failed. With evidence-based research and proven results to support us, we push ourselves daily to help patients take back their lives with a revolutionary technological approach to healthcare. Learn More About Us About Serenity Healthcare Serenity's Provided Services Meet our Patients *This position is contingent on successfully completing a criminal background check upon hire.

WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field. We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including: Ongoing HR support Competitive benefits packages including- Health, Dental, Vision & Life insurance Our very own JLM Rewards incentive program THE IDEAL CANDIDATE The ideal candidate has some proven track in construction work. They thrive in a fast paced and a team oriented environment. They get excited about construction projects as well as completing assignments on time. An individual who will do well in this position is self oriented, organized, a great communicator, and approachable. Comfortable working within a team environment at the project site in Phoenix, AZ. KEY RESPONSIBILITIES/SKILLS Greet clients and visitors at reception, announce and direct them Answer and properly route incoming phone calls (multiple lines, two companies) Perform administrative duties Perform data entry and track I9 forms Assist in the review project detail reports as needed and make corrections as needed Maintain various group email rosters, office seating assignment drawings, and keep current phone listings Submit service tickets for building and office machine repairs as needed Confirm repairs are complete and follow up when appropriate Assist with meeting coordination including meal catering and room set up Assist Payroll Group with check printing and distribution Assist in the month-end close and reporting process as needed Coordinate and arrange meetings including agenda preparation, meeting invitations, reserving and preparing facilities and resources, and arranging offsite meetings as requested Maintain contact list and calendars in Outlook Arrange and coordinate travel schedules and reservations Maintain various logs, reports and templates Greet scheduled visitors and direct to appropriate area or person Assist managers with planning and scheduling of activities Work productively and meet deadlines timely Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment Perform work safely and effectively Understand and follow oral and written instructions, including warning signs, equipment use, and other policies Other duties as assigned PERKS OF JOINING JLM We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $20.00 - $27.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

What We Offer 20/hr-22/hr! Temp Assignment could go perm Great experience with a well known company Flexible hours Quick Start What You Will Be Doing Research UPCs for retail clients Enter classification data in company system along with excel Follow company guidelines What We Are Looking For High School Diploma Strong computer skills Proficient with basic spreadsheets and search engine functions Self Managing

At Pinal County, we are celebrating 150 years of serving our beautiful community this year. Come and be a part of our present and our future as we strive every day to make life better for our citizens. If you are a passionate person and want to do meaningful work and enjoy work/life balance, affordable benefits and highly sought after retirement plans, please keep reading. * An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance. * Paid Vacation And Sick Leave * 15 Vacation Days Accrued Annually Starting Day One * After Three (3) Years of Service 18 Vacation Days Accrued Annually * After Five (5) Years of Service 20 Vacation Days Accrued Annually * Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish * 13 Sick Leave Days Accrued Annually Starting Day One * Paid Sabbaticals Every Five (5) Years * Two Week Sabbatical After Five Years of Continuous Service * Three Week Sabbatical After Ten Years of Continuous Service * Four Week Sabbatical After Fifteen Years of Continuous Service * Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service * Comprehensive Wellness Program * Quarterly Wellness Challenges * Vision Exams and Optometry Events Onsite * Vaccination Clinics * Onsite Mammogram and Prostate Screening Events * Skin Cancer Screening Events Onsite * Biometrics and Health Screening Events Onsite * Financial Health and Retirement Planning Events Onsite & Online * Fitness Resources and Onsite Sessions Like Yoga and Tai Chi * Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit! * Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From * Some Medical Plans with Zero Employee Premium Cost * Dental and Vision Plans * Tuition Reimbursement Program * Alternative Work Schedules * Telehealth * Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education * Employee Assistance * Program with Ongoing Training & Development Options * Civil Service Leave * VanPool Options * Short-Term Disability - Employer Paid * Basic Life Insurance - Employer Paid * Flexible Spending Accounts for Dependent Care and Medical Expenses * Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employee. Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Before you apply, watch this video to learn helpful tips to completing an application at Pinal County: Application Tips Read more about the position and see if it is a good match for you: THIS RECRUITMENT IS FOR BOTH JUSTICE COURT CLERK AND JUSTICE COURT CLERK TRAINEE.THE POSITION AND SALARY WILL BE DETERIMINED BASED ON APPLICANTS QUALIFICATIONS, IF SELECTED. JOB SUMMARY - JUSTICE COURT CLERK PAY GRADE 06 SALARY RANGE - $40,677.00 - $54,236.00 Under general supervision, perform routine to advanced work providing customer service, processing court documents and files, and perform clerical and record-keeping duties for the Justice Courts. JOB SUMMARY - JUSTICE COURT CLERK TRAINEE PAY GRADE 05 SALARY RANGE - $37,318.50 - $49,758.00 Under close supervision, perform basic work in assisting customers, processing court documents and files and performing basic clerical duties and data entry for the Justice Court. This is an entry level, trainee position. Upon successful completion of the probationary period and after the one-year training period, individuals in this classification are eligible for a non-competitive promotion to the Justice Court Clerk position. NOTICE TO APPLICANTS: * The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval. TYPICAL CLASSIFICATION ESSENTIAL DUTIES - JUSTICE COURT CLERK: * Staff the front counter, assist the public, answer questions regarding cases, process mail, and issue receipts for payments. * Enter citations, warrants, complaints, motions, and felonies, input Orders of Protection, Injunctions Against Harassment, and enter information for new and individual cases in the computer system. * Schedule cases on court calendar and pull and file cases in the correct location. * Verify and accept citations, verify appearance times for officers, and research specific case information. * Preserve and maintain court records according to State Statute and AZ Rules of Court Procedure. * Process documents, monitor compliance, and organize the court calendar. * Report to MVD. * Monitor defendant's compliance with court orders and issue Order to Show Cause accordingly. * Issue and validate warrants. * Assist the public with proper documents and orders from the bench and monitor court recordings. * Research and resolve customer inquiries. * Give routine information regarding court procedures upon request. * Perform general clerical duties in civil, criminal and traffic cases. * Prepare subpoenas and claims for signature. * Process traffic and criminal citations. * Answers questions from Justice Court Clerk Trainees and provide information and tools and positive customer interaction. * May lead and train Justice Court Clerk Trainees. * Process and assist in Civil Traffic case disposition. * To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation. * Maintain absolute confidentiality of work-related issues, customer records, and restricted County information. * Perform other related duties as required. TYPICAL CLASSIFICATION ESSENTIAL DUTIES - JUSTICE COURT CLERK TRAINEE: * Staff the front counter, assist the public, and answer routine questions regarding cases, process mail, and issue receipts for payments. * Assist with entering citations, warrants, complaints, motions, and felonies, input Orders of Protection, Injunctions Against Harassment, and enter information for new and individual cases in the computer system. * Schedule cases on court calendar and pull and file cases in the correct location. * Verify and accept citations, verify appearance times for officers, and research specific case information. * Preserve and maintain court records according to State Statute and AZ Rules of Court Procedure. * Assist with processing documents, monitoring compliance, and organizing the court calendar. * Report to MVD. * Assist with monitoring defendant's compliance with court orders and issuing Order to Show Cause accordingly. * Assist with issuing and validating warrants. * Assist the public with proper documents and orders from the bench and monitor court recordings. * Research and resolve customer inquiries. * Give routine information regarding court procedures upon request. * Perform general clerical duties in civil, criminal and traffic cases. * Assist with preparing subpoenas and claims for signature. * Process traffic and criminal citations. * To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation. * Maintain absolute confidentiality of work-related issues, customer records, and restricted County information. * Perform other related duties as required. MINIMUM REQUIREMENTS TO PERFORM WORK - JUSTICE COURT CLERK: * High school diploma or GED equivalent. * Six (6) months of customer service and computer experience * One (1) year experience as a Justice Court Clerk, Trainee, or equivalent. * Relevant education may substitute for the customer service and computer related experience. * Ability to become appointed as a Civil Traffic Hearing Officer (CTHO). MINIMUM REQUIREMENTS TO PERFORM WORK - JUSTICE COURT CLERK TRAINEE: * High school diploma or GED equivalent. * Six (6) months of customer service and computer experience. * Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements. Preferred Qualifications: * Valid Arizona State Driver's License. Knowledge, Skills and Abilities: * Skill in operating computer systems and basic software applications. * Ability to follow written and verbal instructions. * Ability to communicate effectively orally and in writing. * Ability to provide effective customer service and deal tactfully and courteously with the public. PHYSICAL DEMANDS: The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, grasp, handle, reach, perform repetitive motion, speak, hear, stand, stoop, walk, and demonstrate visual and mental acuity. WORK ENVIRONMENT: Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands. Notice to Applicants: We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications. The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the midpoint require additional approval.

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for an Office Services Assistant in our Phoenix office. We offer competitive compensation and an excellent benefits package Responsibilities include assisting with the daily functions of our office services department including assisting with conference center and employee café setup; food service and audio-visual needs for the office, meetings and other special events; office moves and conference room set-up and performing other general administrative duties as assigned such as processing incoming and outgoing mail, handling large print, scan and/or copy jobs, faxing, stocking paper and supplies. Duties & Responsibilities Prepares conference center for internal and external meetings and events (beverage and food service setup, table and chair arrangement, etc.). Provides daily maintenance/cleanup in conference rooms, catering kitchen and café. Copies, prints, and binds documents. Processes incoming and outgoing mail and priority mail with all major shipping companies and USPS. Arranges for couriers and messenger services. Stocks paper at printer stations, as well as stocking office supplies. Assists with office moves and configuration. Crosstrains with and provide backup assistance for tech support (setting up video conference equipment in conference rooms, etc.). Performs other general administrative duties as assigned. Skills & Competencies A competent working knowledge of all functions of copy, printing, and mailing equipment. Be able to work in a deadline-driven environment with attention to detail and the ability to multi-task. Possess excellent communication, organizational, and customer service skills. The ability to move and/or lift containers/boxes weighing 40+ pounds and push arts is required, as well as proficiency in Microsoft Word, Outlook and Excel. Must be a self-starter who can work well under minimal supervision as well as take a proactive approach in being team-oriented. Qualifications & Prior Experience Qualified candidates will have one to two years of office services experience in a legal or corporate environment. Prior experience working in a hospitality/catering role and/or law firm experience a plus. Computer proficiency in Windows-based software and Microsoft Office Suite applications, including Word, Excel and Outlook. Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases. Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm's progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program's alignment with the firm's commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.

Essential Duties and Responsibilities: The Assistant Office Manager position is an exceptional opportunity to support of the daily operations of the AAED in achieving the motto: to assist every student with autism to be equipped and able to achieve academic, social, and behavioral excellence in an environment centered on strong character values. The main function of this role is to assist the office manager and other administration in daily operations and front office duties including: Answer and manage incoming calls Greet and interact professionally with parents, students and visitors Prepare and edit correspondence, communications, presentations, and other documents File and retrieve documents and reference materials Record, transcribe, and distribute incoming communications Receive and process records requests in a timely manner Coordinate with and assist the Office Manager on updating, scheduling, and conducting fire and lockdown drills; be knowledgeable on emergency procedures and know where all emergency lists and contingency plans are located. Assist the office manager in maintaining accurate and complete student records as directed in policies and procedures. Be knowledgeable about funding options, STO and scholarship websites and general application process Perform any other duties assigned by the office manager, principal or administration Education and/or Work Experience Requirements: High school diploma or GED required Must qualify and maintain a valid IVP Fingerprint Clearance Card Prior experience working in a school's front office preferred Ability to organize confidential data efficiently. Preferred Dual Language in Spanish Ability to communicate effectively and professionally with students, parents, co-workers and the public at large Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers Excellent computer proficiency (MS Office - Word, Excel and Outlook) Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices Work Environment/Physical Requirements: Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Sit for extended periods of time. Ability to view large volumes of written materials via computer screen, records, correspondence, and/or documentation for extended periods of time. Vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Perform some lifting, carrying, pushing, and/or pulling (up to 40 lbs. and above). Maintain independent mobility to move about the school throughout the day. Work in noisy and crowded environments. The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. If requested, reasonable accommodation will be provided to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

FRONT DESK MEMBERSHIP SALES ASSOCIATE needed at our Amazing Lash Studio Desert Ridge Marketplace location! Hiring immediately for a retail sales associate / customer service representative in the beauty industry. The Amazing Lash Studio brand is the industry leader for eyelash extension and eyebrow services with a mission to create lasting beauty and confidence through passion, dedication and excellence so our guests will look and feel AMAZING! Retail Sales Associate / Customer Service Representative Benefits: Competitive Pay, Sales Commission and Manager Bonus Structure Hourly: $14.70+ per Hour Membership Sales Commission: $22 Platinum & $10 Bronze Memberships, plus $7 Membership Upgrades Retail Sales Bonus (tiered from 10%, 15% up to 20%) Paid Time Off (PTO) Paid Sick Time Medical, Dental & Vision Insurance FREE monthly Lash Services and a FUN place to work! Retail Sales Associate / Customer Service Representative Qualifications: Customer service oriented Results oriented, metrics driven Sales experience preferred Basic computer skills Ability to multitask Must be outgoing, positive, cheerful, engaging, energetic, and resourceful Strong verbal and written communications skills Possess strong interpersonal skills to communicate with confidence to both internal personnel and customers Must be an excellent organizer and problem solver with strong project management skills Must be able to work flexible days and hours; including nights, weekends, and holidays MindBody Software experience a plus Apply today to see if the Amazing Lash Studio brand is a great fit for you. We would love to meet you and discuss the possibility of a long and rewarding career! Legal Disclaimer ©2023 Amazing Lash Franchise, LLC (“ALF”). Each Amazing Lash Studio location is independently owned and operated. Franchise owners are solely responsible for all employment decisions and matters regarding their independently owned and operated studios. All individuals hired by franchise owners' studios are their employees, not those of ALF. Amazing Lash Studio and Amazing Lash Studio + design are registered trademarks owned by ALF.

AWG is hiring a Admin Receptionist in Phoenix. Monday - Friday 6am - 2:30pm $15 | Hr Welcoming visitors: Greet visitors in a friendly manner, and direct them to the correct person or office Answering phones: Answer and direct phone calls to the correct department, and take messages Managing mail and deliveries: Receive, sort, and distribute mail, packages, and courier deliveries Maintaining office supplies: Take inventory of office supplies and restock as needed Scheduling appointments: Schedule meetings for employees Performing clerical tasks: Perform basic filing and recordkeeping, faxing, transcribing, and copying Maintaining the reception area: Keep the reception area and common areas clean and tidy Operating office equipment: Use standard office equipment, such as a fax machine, copy machine, and computer Providing customer service: Respond to customer inquiries in a polite and timely manner Supporting office staff: Notify office staff of incoming calls, and provide additional support to sales agents and CSRs

Our legal team understands how divorce is going to impact you, your kids, your parents and grandparents. The entire family is going to experience shock waves in all aspects of their lives - financial, social, logistical and emotional. We are here for all of it. We want to help you find your Happily Ever After Divorce. Job Description Responsibilities: This person is the first line of communication for the firm. This person answers phones, checks voicemail and make sure each person that contacts the firm is responded to within 24 hours. This person is in charge of managing the firms' phones, faxes, and incoming and outgoing mail. He/She is to answer phone calls and document them, receive faxes and upload them to the system, get the mail and upload them to the system and send out outgoing mail. By being the first line of communication for the firm, this person sets the tone for the culture of the firm by being pleasant, welcoming, and professional for all guests, vendors, clients, and prospects. This person maintains the office by ordering supplies, maintaining the common areas of the office; assisting with tech support; ensuring the office is presentable to guests and coordinates with office vendors. These are the daily goals/tasks of the receptionist: a) Effectively answers and routes all phone calls with excellent customer service b) Presents the firm well as the first line of communication c) Helps shield employee time by acting as a good gatekeeper d) Keeps conference room and lobby presentable at all times for guests e) Booking conference room or maintaining conference room f) Maintain and Order Supplies Qualifications Required Qualifications: ● Ability to prioritize and multi-task ● Ability to build rapport with employees, clients, vendors, referral sources, and able work within a team ● Excellent written and verbal communication skills ● Highly proficient with computers and other technology ● Experience with Word, Excel, Adobe Acrobat, Powerpoint, Preferred Skills and Characteristics: ● Detail oriented and extremely organized ● Experience in the legal industry ● Experience with multi-phone systems ● Experience in customer service Additional Information All your information will be kept confidential according to EEO guidelines.

Hinshaw & Culbertson LLP, a leading national law firm, is seeking a litigation secretary to provide comprehensive legal and administrative support to a team of attorneys, working from our Phoenix, AZ office. We offer competitive compensation and an excellent benefits package. The ideal candidate will have experience in civil defense and commercial litigation, bankruptcy and appellate, including trials/arbitrations/mediations. The candidate will also have demonstrated excellence in dependability, pro-activity and the ability to work independently and within a team. Duties and Responsibilities: • Prepares, edits, files and may compose legal documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, and/or handwritten documents. • Communicates with clients, counsel, court personnel, and other external parties. Communicates and coordinates with local and other office administrative resources to ensure tasks are completed accordingly. • Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage. • Interacts with clients, counsel, court personnel and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship. • Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. • Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with attorneys, team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. • Effectively uses team software to log, manage and handle workflow. • Other related duties and special projects as assigned. Qualifications and Prior Experience: • Ideal candidate will have 3-5 years of civil defense litigation experience as a legal secretary. • Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints. • Knowledge and application of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration). • Knowledge of or ability to learn office procedures, rules and regulations. • Demonstrated competency and proficiency in computer programs and relevant software applications including Outlook, Word, Excel, iManage, InTapp, Chrome River and Adobe. Knowledge of BigHand Now or similar workflow platform preferred. • Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; identify and resolve issues; work well within a team environment; incur overtime in order to perform the essential duties of the position - may require irregular hours. • Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff. We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development. As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.

Job Details Experienced Phoenix Downtown Office - Phoenix, AZ Full Time High School Admin - ClericalDescription Are you interested in making a difference in patient care? Learn about our unique culture of respect, growth, innovation, the best patient care, and how we give back to the community. At United Urology Group , our employees are at the heart of our mission and have incredible opportunities to impact our patients' lives with their urologic care. We foster a culture that thrives on compassion, teamwork, integrity, and diversity, all of which start with our staff! We deliver a cohesive approach to urologic care that provides patients with access to experienced specialists, a superb team of healthcare professionals, and the most advanced technology for patient treatments and therapies. We offer competitive salaries and a great work/life balance: enjoy your weekends! UUG offers outstanding benefits, including tuition reimbursement, health, dental, and vision insurance, corporate discounts, and much more! United Urology Group is regarded as the leading urology network in the country. Our Urology Group Affiliates consist of Chesapeake Urology, Arizona Urology- Phoenix & Scottsdale, Arizona Urology - Tucson, Colorado Urology & Tennessee Urology. Position Summary: The Front Desk Receptionist provides superb customer service to patients & staff and support for the office, independently and with minimal supervision. Primary Duties & Responsibilities: To create a positive and professional first impression of the practice and to show the patients a “we care” attitude. Schedule appointments and assist with scheduling any additional testing directed by the physician. Ensure all required patient paperwork is compiled for that day's appointments. Collect co-pays and past balances at check-in and enter them into the batch for the day in Practice Management. Reviews for completeness and accuracy and then enters required patient demographics and clinical information into Practice Management and EHR. Scan the patient's driver's license and insurance card(s) front and back into Ntierprise. Ensure all required referrals are obtained, scanned into the EMR, and linked to that day's appointment within Practice Management. Reconcile payment batches at the end of every day and turn them into the Site Manager. Schedule follow-up procedures and coordinate any local ASC cases. Assist patients with the completion of the Phreesia registration system. As part of the requirements of your position, you are expected to travel to other sites within a reasonable geographic region. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice. Qualifications Qualifications: Minimum High School Diploma or GED required. Minimum of two (2) years of front office experience, preferably in a medical setting. 1 - 2 years of customer service. Knowledge, Competencies & Skills: Excellent customer service. Attention to detail and willingness to learn. Proficient knowledge of medical terminology, ICD-9, and CPT-4 Codes. Strong communication skills, both verbal & written. Proficient computer software and database skills. Comfortable working in a fast-paced environment. Very comfortable asking probing questions to patients. Must demonstrate a caring, compassionate, and patient attitude. Maintain HIPAA compliance. Multitasking and proactive problem-solving. Ability to type 40 Words Per Minute. Direct Reports: N/A. Travel: Ability to travel to other sites as necessary. Physical Requirements for the Job: Able to sit, stand, and or walk throughout the day. Intermittently required to stoop, bend, speak, and listen. Frequently lift and or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Equal Opportunity Employer: United Urology Group and its affiliate practices are an equal opportunity employer. We do not discriminate based on race, color, religion, age, sex, national origin, disability, veteran status, or sexual orientation. The successful candidate(s) for any UUG position will be subject to a pre-employment background check. Actual compensation offered to candidates is based on work experience, education, and/or skill level.

We're looking for an enthusiastic, professional receptionist to join our team! You'll play a crucial role as the face and first point of contact for our organization. Other responsibilities include answering phone calls and emails, managing mail and deliveries, and other assignments as needed to ensure efficient business operations. Job seekers should take pride in their work, be passionate about helping others, and have an interest in growing with our organization. If this sounds like you, apply now!

Help create, cultivate and promote a positive upbeat facial bar. Asking that only motivated, positive, hard working people apply! The Front Bar Receptionist is responsible for creating a welcoming and positive experience for every guest that comes through the door. They are responsible for maintaining a positive environment and exceed standards in guest services, phone etiquette and product and service recommendations. As a Front Bar Receptionist you will perform the following critical functions. Demonstrate high standards of customer service and maintain standards of FACE FOUNDRIÉ. Meet or exceed sales goals set by the Salon Manager. Explain, sell, recommend FACE FOUNDRIÉ products. Work with the Salon Manager to notify when supplies are low. Assist in all in-store operational processes. Ensure store standards are adhered to at all times. Accurately follow all company time keeping procedures. Attend mandatory training and team meetings. Follow all safety, sanitation and hygiene procedures before, during and after services to ensure board compliance at all times. Responsible for keeping the store clean and fully stocked at all times. Experience Guest Service Experience (1 year) Sales and Marketing Experience Salon Experience Preferred Current Esthetic Students Preferred Job Type: Part Time Availability: Nights and Weekends Required Education: High School, or equivalent Benefits: Paid Training Ongoing Monthly Paid Training Employee Referral Program Client Referral Program Flexible Scheduling Base Pay + Commission + Gratuity Free Service Monthly Friends & Family Discount Policy (10% off) 40% Product Discount + 60% Service Discount Opportunities for Advancement Paid Sick Time Employer Paid Liability Insurance Corporate Partnership Discounts at Local Wellness Companies

A Senior Court Clerk in the city court plays a crucial role in supporting the daily operations of the court. This position involves managing and preparing legal documents, maintaining accurate records, and ensuring compliance with court procedures. The Senior Court Clerk also facilitates communication between judges, attorneys, and court personnel, schedules hearings and appointments, and handles confidential information with the utmost discretion. Proficiency in legal software and case management systems is essential, as well as the ability to prioritize multiple tasks under tight deadlines. This role requires a high level of organization, attention to detail, and a thorough understanding of judicial processes. EDUCATION and/or EXPERIENCE A High School Diploma or G.E.D. and two years of progressively responsible clerical experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job, such as those listed above. CERTIFICATION None. SELECTION PROCESS Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process to include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening to include: * Fingerprinting * Criminal Background screening * E-Verify * 39 Month Motor Vehicle Department Records Check To view the full job description, including work environment and physical demands, click HERE The City of Surprise is an EEO/ADA reasonable accommodation employer.