Receptionist Secretary Jobs in Irondequoit, NY

We are a local family owned business located in Rochester NY. We are over 33yrs strong, and very proud to say we aren't going anywhere! We work in the gaming industry (Not video games) with non-profits across NYS. Our company has a great team and we are looking for the right person to come aboard. If your looking to land somewhere, and looking for longevity in a position, then this is the job for you! Role Description This is a full-time on-site role as an Office Associate at USA Gaming Supplies Inc. located in Rochester, NY. The Office Associate will be responsible for handling administrative tasks, organizing files, accounts payable/receivables, reconciling accounts, quarterly reporting, communicating with customers and salespeople, answering phones and emails and assisting with office operations. Qualifications Excellent organizational skills and attention to detail Proficiency in Quickbooks Experience with Excel, Word and Outlook Strong written and verbal communication skills Ability to multitask and prioritize tasks effectively Enjoy being a team player

Department: Front Office Reports To: Lodging and Front Office Manager Supervises: n/a Classification: Part-Time Job Summary (Essential Functions): Job Knowledge, Core Competencies, and Expectations: * Oak Hill Country Club's Acorns of Excellence. * Neatly groomed and dressed in accordance with Oak Hill Country Club's appearance standards. * Exceptional communication abilities when interacting with associates, guests, clients and internal departments to build relationships. * Works harmoniously and professionally with co-workers. * Must be able to work a flexible shift that includes early mornings, nights, weekends, holidays, split shifts, and extended shifts if needed. Expected to work x hours per week throughout the year and additional hours during event weeks. * All other duties as needed. Duties & Responsibilities: * Answers the telephone with a warm tone; transfers calls to proper extensions; takes messages for members and staff. * Welcomes members at the front of the Club. * Assists with a la carte dining and Club function reservations. * Updates Front Office Log to pass over information. * Input all to go orders received in a timely manner. * Make Cottage keys for reservations that check in that day. * Make Cottage luggage tags for reservations that check in that day. * Provides important Club information to members and guests. * Understands Grill Room Menu & takes required tests. * Places all to go orders in a timely fashion. * Sorts and delivers in-coming mail throughout the day. * Collects and posts outgoing mail including overnight mail services. * Performs on- or off-site errands. * Performs general office work such as word processing, filing, etc.. * Maintains supply inventories for Reception. * Maintains & keeps up with changes to the entrance "Podium Sheet." * Maintains appearance of Reception area. * Assist with coat check whenever needed. * Follows all safety protocols. * Attends staff meetings. * Performs other appropriate tasks assigned by the Director. Experience * A minimum of two years at a resort, club, or hospitality industry setting. * Proficient in Microsoft Programs including Word, Excel, and Power Point. Education * High school or equivalent education required. Licenses and Special Requirements * Valid driver's license. Physical Demands and Work Environment * Regularly exposed to moving mechanical parts and outside weather conditions. * Occasionally exposed to wet and/or humid conditions; high, precarious places; extreme cold; extreme heat. The noise level in the work environment is usually moderate to loud. * Able to meet and perform the physical requirements of the job and to work effectively in an environment that is typical of this position. * Frequent lifting, bending, climbing, stooping, and pulling. * Must be able to lift 75 pounds. * Must be 18 years of age. * Must be able to follow written and verbal instructions. * Must have a reliable form of transportation to and from work. General Information Scheduled Shifts: Part-time, year-round position. Days and hours are based on club operations and weather conditions. Regularly works 45+ hours per week. Wage: Competitive wage, based on experience

+ Role include filing files, answering phones and scanning paperwork. + Independent performance of varied clerical duties is required which involves moderate decision making. + Each location can require having face to face conversations with customers in addition to the information that is listed above. + The use of a personal computer for reviewing cases and answering questions is an integral part of this position. + The work is performed in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Health Advocates Network is currently seeking a Receptionists/Secretaries to work at a facility in Rochester, New York. These are registry positions with our company. Pay Rate: $19 / hour *W2 Shift details: Monday - Friday 8am to 5 pm Job Descriptions: Include filing files, answering phones and scanning paperwork. Independent performance of varied clerical duties is required which involves moderate decision making. Each location can require having face to face conversations with customers in addition to the information that is listed above. The use of a personal computer for reviewing cases and answering questions is an integral part of this position. The work is performed in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. Minimum Qualifications: •Basic Math skills (addition, subtraction, multiplication and division) •Entry Level Data Entry Skills •Entry Level Word Processing Skills •Entry Level clerical duties, mailings, etc... •There will be applicant contact via phone •Additional duties as needed •There are no supervision responsibilities associated with the position Benefits: -Medical -Dental -Vision -Term Life -Short-Term Disability Coverage -401K If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Vanessa (Monday-Friday 8: 30 AM-5: 00 PM PST). Refer friends, Earn rewards! Https://stafftoday.Staffingreferrals.Com/join/vdemont # ZipRecruit

Description We are seeking a diligent Receptionist/Secretary to join our team in Rochester, New York. As part of our team, you will be responsible for a variety of clerical duties, including processing paperwork, answering phone calls, and interacting with customers. This role is crucial to our operations and requires the use of a personal computer for tasks such as reviewing cases and responding to inquiries. This opportunity offers a long-term contract employment. Responsibilities: - Handling customer inquiries both over the phone and in person - Efficiently processing and filing paperwork - Using a personal computer to review cases and answer questions - Maintaining detailed records of customer interactions - Answering inbound calls in a detail-oriented and courteous manner - Conducting clerical duties as required, including mailings - Demonstrating basic mathematical skills while performing tasks - Utilizing word processing skills for entry-level tasks - Employing decision-making skills for varied clerical duties - Scanning documents as part of the paperwork processing - Delivering excellent customer service at all times - Following established policies and procedures during execution of tasks - Supervising duties are not a part of this role - Providing support services as needed. Requirements - Proficiency in Customer Service, with the ability to interact detail oriented and courteously with clients and staff - Experience in Data Entry and maintaining accurate records - Familiarity with standard Procedures and Policies in an office setting - Ability to manage Answering Inbound Calls promptly and efficiently - Experience in Supervising and coordinating office activities - Knowledge of Medical Coverage procedures, if applicable - Understanding of Pricing and billing processes - Proficiency in Scanning documents and maintaining digital files - Experience in handling Receptionist Duties such as greeting visitors, routing calls, and managing correspondence - Ability to handle Paperwork efficiently and ensure all documents are appropriately filed - Proficiency in performing Clerical Duties such as scheduling appointments, maintaining calendars, and sending reminders - Experience in Filing and organizing documents in a systematic manner - Strong Computer Skills, including proficiency in Microsoft Office suite and other office software - Good Decision-Making skills and the ability to prioritize tasks effectively - Proficiency in Word Processing and creating detail oriented documents - Knowledge of ST Microcontroller, if applicable - Basic Math Skills for handling financial transactions and billing - Experience in providing Support Services to ensure smooth office operations. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Represents the hotel to the guest throughout all stages of the guest's stay. Determines a guest's reservation status and identifies how long the guest will stay. Helps guests complete registration cards and then assigns rooms, accommodating special requests whenever possible. Verifies the guest's method of payment and follows established credit-checking procedures. Places guest and room information in the appropriate front desk racks and communicates this information to the appropriate hotel personnel.

CNY Fertility Center in Rochester is looking for a full-time Wellness Specialist to work in our Rochester office. Shifts will be on week days with an occasional weekend shift when needed. Open/Morning: Turn ON all lights & candles Fill all water dispensers & distribute to 5 locations in Healing Arts Make coffee & tea, distribute in Healing Arts along with fruit for Juice Bar Open drawer and count cash Check messages Call Fertility Clients on ET/FET/IUI schedule to book for Acupuncture Check Healing Arts email Start/Fold any laundry from night before Open retreats (sauna/lights) & make sure everything is restocked Throughout the day: Give tours (Fertility and new clients of HA) Check-in Fertility Clients, escort them up to Juice Bar Check-in Fertility Clients after Pre-Acu, assist in any way necessary before transfer Check-in and cash-out all clients at Podium Schedule Spa appointments (both in person and by phone) Call Fertility Clients on ET/FET/IUI schedule to book Pre/Post Acupuncture or Massage Fold & restock all laundry (retreats, Aqua Terrace and 2nd floor) Sanitize sandals and re-stock Fill waters, coffees and teas for HA & in kitchen for employees Grind coffees as necessary, refilling employee airpots Back up Call Center by accepting overflow calls, assist with questions Clean and stock retreats consistently Assist practitioners with any help they need (changing tables, restocking, etc) Assist in sales of retail products Change batteries in candles Check in/out Yoga clients selling classes/packages Count and report inventory regularly Event coordination- preparation & staff Print Monthly Event flyers and Yoga brochures Hourly safety checks throughout the spa Refill shampoo/conditioner/body wash in showers Water and maintain all outdoor plants

This position will be in the Admissions Department. All admissions to the facility are handled through this department. This individual will possess a well-rounded understanding of services, routines, staffing, environment and general operations of the New York State Veterans Home. The Admissions team member will work closely with the Admissions Coordinator and will help to assist with the following tasks: Coordinate all pre-admission interviews with the Admissions Coordinator on prospective applicants in a variety of settings. Work closely with Director and Assistant Director of Nursing, or designee, to determine appropriate individuals for admission. Maintain a public relations program with all hospital discharge planners and families. Work closely with Home staff assigned to the more global public relations program working with other outside agencies. Schedule all admissions to the facility, working closely with the multidisciplinary team. Have knowledge of community services/facilities to make alternative suggestions/ assistance in placement of applicants who are inappropriate for our facility. The Admissions team member : Initially, reviews application to determine potential eligibility for admission to the home. Provides information to applicants and their families related to admission to the facility. Obtains and completes all necessary admission and readmission paperwork. Responds to referrals in a timely fashion. Provides consistent and timely follow-up with applicants/families through appointments, phone calls, etc. Conducts personalized appointments, tours and coordinates the application process. Schedules and provides tours or makes arrangements for another staff member to do so if unavailable. Coordinates and conducts pre-admission meetings. Initiates insurance checks by providing information to appropriate staff. Contacts previous Primary Care Physicians, etc. to secure all immunizations. Ensures applicant TB screening is completed. Enters pre-admission orders and demographics into Electronic Health Record. Settles resident into room, ensures clothes go to laundry for labeling and all electrical items are inspected. Meets with family members at admissions to conduct and review all Admission Agreements. Provides strong customer service. Works in a high pace environment managing several cases, families, hospitals, discharge planners and internal staff simultaneously to get resident admitted within 24 hours. Other duties assigned as need arises. Qualifications Education : Some College Skills: Organization Skills, Problem Solving, Excellent Communications, Multi-Tasking, Possess a Well-Rounded Understanding of Services Additional Information Contact: Recruiter/Eno Nzesi : ************

-Busy office needs Full Time receptionist M-F 8am-5pm. Some Weekends -Must be able to type 40wpm -Please include resume with application.

Job Title: Front Desk Receptionist

Helio Health is on a mission to treat and promote recovery from the effects of substance use, mental health disorders, and other behavioral healthcare issues. To support the mission of Helio Health, the Receptionist will provide professional customer service and assistance to our clients and staff. The Receptionist will work on a Full-Time basis at our Rochester Inpatient Program. The schedule will be Tuesday- Saturday, 2:00pm-10:30pm. Pay Rate: $15.84- $17.60 per hour. In addition to Helio Health's comprehensive benefits package, this position is eligible for a Sign-On incentive up to $1,500! Responsibilities The Receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, and requisition of supplies as well as additional clerical duties. Answers telephones and directs the caller to the appropriate staff member. Complete helplines as available and necessary. Greets and directs visitors to the program. Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information. Receives, sorts and forwards incoming mail. Maintains and routes publications. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.). Assists in the ordering, receiving, stocking and distribution of office supplies. Assists with other related clerical duties such as photocopying, faxing, filing and collating. Other duties as assigned by supervisor. Qualifications High School Graduate/Equivalency One year of administrative/clerical experience. Knowledge of office procedure and clerical skills. Ability to perform duties independently. Must demonstrate the ability to work effectively with staff, clients and the professional community. Must have strong computer skills including proficiency with Microsoft Office Applications. Must demonstrate excellent customer service skills. Must be able to work in a dynamic, fast paced work environment. Must have excellent verbal and written communication skills. Ability to ask for advice and assistance when needed. We strongly encourage bilingual candidates who are fluent in both Spanish and English to apply. Your language skills will be a valuable asset in serving our diverse community and enhancing our team's capabilities. Our Comprehensive Employee Benefits Package Includes: Health insurance including dental and vision for employees and families. Paid Vacation and Sick leave - No Waiting Period for accruals. Paid holidays, including a floating birthday holiday. 401(k) plan with up to 5% company match. Company paid short-term disability insurance. Company sponsored life insurance. Employee Assistance Program (EAP). Helio Health provides equal opportunity to all employees and applicants for employment, without regard to race, creed, color, sex (including pregnancy, gender identity and sexual orientation), parental status, religion, national origin, citizenship, status as a victim of domestic violence, age, military or veteran status, handicap or disability, family medical history or predisposing genetic characteristics or carrier status, marital status, family status, political affiliation, felony conviction record, status as a victim of a crime, or status as an employee who has complained about discrimination, filed a charge of discrimination, or participated in an employment discrimination investigation or lawsuit, or any other categories, status or activity protected by federal, state or local law. Salary and hourly compensation ranges are provided in accordance with NYS law and are based on Helio Health's good faith belief of what is accurate at the time of posting. Salary and hourly compensation offers are based on candidate's education level and experience relevant to the position and also take into account information provided by the hiring manager and program.

Company: Wilkins Recreational Vehicles Job Title: Receptionist We believe talent makes a difference! Join an award-winning team offering excellent earning potential along with opportunities for growth, including a leadership team that appreciates your drive, skills and ability. We're looking for employees who can make a difference, because we believe an innovative team can accomplish anything! Job Duties: Greet and welcome all incoming customers in a prompt, friendly, and professional manner, and direct them to the appropriate personnel or department. Communicate in a manner that provides the customer with a warm and friendly first impression of the dealership. Answer all incoming phone calls in a prompt, friendly and professional manner and to direct them to the appropriate personnel or department. Coordinate the check-in of all incoming new vehicles, coordinating the check-in by the sales and service departments, processing all necessary paperwork and completing the computer input of the vehicle. Perform miscellaneous administrative tasks for the sales department, including, but not limited to: Entering of ordered new vehicles into the IDS computer system, Submission of prospect names to CSI for proper follow-up, Maintenance of new vehicle pricing in the IDS computer system. Maintain a clean and professional appearing reception desk area to ensure we are providing our customers with a positive first impression. Maintain the customer lounge and customer waiting areas, ensuring they are clean and organized and that coffee/coffee supplies are readily available for customers. Ensure that the receptionist's station is always staffed prior to leaving for any reason. Manage the flow of customer traffic to ensure that all customers are being waited on in a timely and professional manner. Maintain the sales departments “up system," directing incoming customers to the next available sales consultant in a prompt and professional manner. Salary Range: $15.50- $18.00/hour Requirements: One-year certificate from college or technical school; OR three to six months related experience and/or training; or equivalent combination of education and experience. Ability to effectively greet all incoming guests and direct them to the appropriate person or department, Effectively handle all incoming calls - promptly and professionally. Successfully provide WRV staff with various administrative support needed to effectively run the company. #1 RV Dealer in New York Wilkins RV facilities are centrally located and proudly serve the cities of Bath, Elmira, Corning, Churchville, Olean, Rochester, Syracuse, Buffalo, New York and Northern Pennsylvania.

Are you passionate about enhancing patient experiences and eager to contribute to a company dedicated to transforming healthcare? TES Staffing is seeking a Customer Care Associate on behalf of our client to play a pivotal role in their mission to provide exceptional care to patients living with life-altering chronic health conditions. Our client values Empathy, Respect, Compassion and Dedication. Why Join Us? Our client is committed to delivering personalized and compassionate healthcare services. As a growing startup, they value innovative ideas and seek team members who are enthusiastic about contributing to their mission of improving patient outcomes and experiences. This role offers a unique opportunity to be part of a supportive and collaborative environment where your contributions directly impact the well-being of our patients. Location Pittsford, NY Job Description: Working directly with our Practice Manager, the Customer Care Associate will be responsible for front-line operations. In addition to serving as the primary point of contact for our patients, the Customer Care Associate will provide general administrative support to the practice. Responsibilities: • Greet and check in patients at the front desk • Support timely billing by completing daily verification of benefits and collecting co-pays/coinsurance • Assist in managing incoming phone calls, patient portal messages, and business SMS • Assist in care navigation including outgoing referrals, records requests, and community resources • Assist in management of clinician schedules • Assist in maintaining and organizing office supply inventory • Assist in distributing incoming and outgoing mail • Other duties as assigned Qualifications: • Associate's or Bachelor's degree • Previous experience in a customer service and/or front-end administrative role required • Strong communication and problem-solving skills • Knowledge of Office 365 and strong computer literacy skills • Excellent organizational and time management skills • Detail-oriented, efficient, with good ability to prioritize tasks • Experience with insurance/finance preferred but not required Your Schedule (Approximately 25 hours weekly) • Monday: 11:00 AM - 5:00 PM • Tuesday: 10:30 AM - 7:00 PM • Wednesday (Off) • Thursday: 10:30 AM - 6:00 PM • Friday: 9:00 AM - 2:00 PM What We're Looking For: • A natural communicator with strong customer service skills. • Comfortable managing multiple tasks and working in a fast-paced environment. • Proficiency in Microsoft Office products and a willingness to learn new systems, including EMR (Electronic Medical Records). • Previous medical office experience is not required, but a positive attitude and eagerness to learn are essential Compensation and Benefits: • Pay: $21-23/hour (commensurate with experience). • Opportunity to grow with a company that values and supports your development. • Be part of a team passionate about making a difference in the healthcare field. If this sounds like the perfect role for you, we can't wait to meet you!

Job Details Entry 79 North Clinton Ave - Rochester, NY Full Time High School Diploma or GED $16.00 - $20.00 Hourly Day Administrative/ClericalDescription Job Title: Receptionist I Department: Administration Reports to: Intake and Placement Manager FLSA Status: Non-Exempt EEO Code: 5 W/C Code: 8832 Grade: 53 G eneral Description Under the supervision of the Intake and Placement Manager, the Receptionist I serve as part of the reception and administrative team and is responsible to provide reception services including phone calls, visitor procedures, mail operations, and other general office functions. The Receptionist I will provide general reception services at an assigned location and assisting with back up coverage for reception for all sites supporting and environment of trauma informed care and that reflect CCFCS values. E ssential Duties and Responsibilities Provides high quality reception services including handling incoming and outgoing calls, welcoming and directing visitors, facilitating mail processing and other general office coordination functions. Provides friendly and helpful assistance to all staff, callers, and visitors. Coordinates with reception team to ensure all calls are answered live, during business hours. Monitors after hours voice mail inbox and ensure all callers receive a response and follow-up Maintains a customer service mindset and triages caller and visitor needs to ensure all transfers to other staff and programs are timely and responsive. Demonstrates professionalism and compassion to all callers and visitors understating the sensitive nature and crisis needs many people seeking services are facing Maintains a working knowledge of available resources & agencies in the community that can support a variety of client needs. In coordination with facilities staff, ensures safe, clean, and organized and welcoming reception area for all visitors In coordination with security staff, coordinates sign in and security procedures with consideration of maintaining a trauma informed environment Maintains a calm, client centered, low-stress environment utilizing de-escalation techniques as needed Coordinates with administrative and program leadership to ensure reception staff have updated staff and program directories Maintains a working knowledge of available programs and resources within CCFCS and the community that can support a variety of client needs. Provides relevant documentation in the event of an incident or other notable event Coordinates general office management duties including monitoring supplies, supply of marketing or informational material, maintenance work orders, and various coordination with other office sites Responsible to work with mail courier and ensure mail handling operations are followed Participates in relevant agency meetings and/or trainings. Actively pursues development of professional competencies related to job role performance through reading, supervision, in-service training and attendance at conferences and workshops. Supports and fosters the Agency's Mission, Vision, Values and Strategic Plan ***Catholic Charities Family and Community Services is committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet Qualifications Qualifications Education: High School Diploma or GED required Experience: 1 year of experience of reception, customer service or office management role Bilingual (Spanish/English) preferred for all sites. Some offices sites may require bilingual status Additional Requirements: Ability to handle client and visitor inquiries calmly and maintain a welcoming environment Ability to use Microsoft Office applications including Outlook, Word, Excel. An ability to work efficiently and effectively and meet deadlines, An ability to work under pressure, Good communication skills, Ability to maintain confidentiality, Ability to demonstrate behaviors and attitudes which support agency mission, philosophy, and policies. Willingness and ability to foster agency and program wide cooperation and teamwork through use of positive/constructive communication techniques, Possession of a valid NYS Driver's license and use of a registered and reliable vehicle. Physical Demands/Work Environment: The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, ability to reach above or below shoulders, use hands to type and/or perform light lifting and occasional stair-climbing. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus and continuous hand/eye coordination. The noise level in the work environment is usually quiet. Compliance: Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy , program, billing, and documentation standards. All duties must be performed in accordance with CCFCS's corporate compliance & ethics program. EMPLOYER'S DISCLAIMER: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job- related instructions and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The Wolk Children's Center is a highly respected, inclusive childcare center that serves the Greater Rochester community, teaching children through exploration, discovery, and play. We are looking for a part-time Receptionist to assist with front desk operations and provide helpful, professional support to our families, staff and visitors. The part-time receptionist will work in the dynamic, family-centered environment of Wolk Children's Center, at the Jewish Community Center interacting daily with children, parents, and staff. This role is critical to ensure smooth afternoon operations and creating a welcoming atmosphere for the Wolk community and JCC staff. Work Schedule: Monday - Friday and available between the hours of 12:30 PM and 5:30 PM Responsibilities: Front Desk Operations Greet families, visitors, and staff with friendly and professional demeanor. Answer and route calls efficiently, providing accurate information or taking detailed messages as needed. Manage visitor check-in and security procedures to ensure the safety of children and staff. Assist parents with drop-off and pick-up questions, forms, and general inquiries. Administrative Support Distribute mail, packages, and internal Wolk and JCC communications to staff as needed. Assist the Administrative and Billing Coordinator with data entry, filing, and record-keeping as directed. Monitor and replenish front desk supplies. Prepare and distribute daily communication materials as directed. Coordination and Communication Act as the first point of contact for parents with questions or concerns during afternoon hours and escalate issues appropriately. Help coordinate scheduling changes or last-minute updates, such as teacher coverage. Communicate daily announcements or reminders to staff as requested. General Support Ensure the front desk area remains organized, welcoming, and presentable always. Covering in classrooms for brief phone, meeting, or bathroom breaks. Assisting as directed during planned or unplanned emergencies or evacuations. Handle basic troubleshooting for parent communication tools (ex. Use of Bright Wheel app.) Support teachers and administrative staff with photocopying, printing, and minor errands within the center. Education and Experience High school diploma or equivalent experience required. Minimum 1-year experience in customer service, reception, or administrative roles. Preferred that experience was in an educational or childcare setting. Familiarity using MS Office products to efficiently complete administrative tasks. Physical Demands: Ability to sit, stand, and move around for extended periods of time. Occasionally lift or carry items up to 20 pounds. Comfortable working in an environment with frequent interruptions. The Louis S. Wolk Jewish Community Center of Greater Rochester is located alongside the Erie Canal in Brighton. We pride ourselves on providing our members with quality educational, cultural arts and social programming, and we are an inclusive community center that welcomes people of all faiths, backgrounds, and ages. Learn more about us on our website at jccrochester.org JCC of Greater Rochester is an Equal Opportunity Employer

Substitute/Typist/Clerk Substitute Additional Information: Show/Hide Job Description Title: Typist Qualifications: * Effective communication and problem solving skills. * Ability to problem solve in a fast paced work environment * Ability to work collaboratively in an educational setting. * Ability to multi task and meet realistic deadlines. * Regular and predictable attendance * Qualified to be employed as a Typist per Civil Service and NYS Education Department guidelines. * Working knowledge of office terminology, procedures, and equipment * Working knowledge of business arithmetic and English * High level of organization * Ability to lift and maneuver general office materials and other objects as needed. Responsibilities Shall include but are not limited to the following: * Attend meetings as needed * Follow directives (written, oral, electronic) * General Typist assignments * Safe and efficient operation of district office machines. * Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, reports and other materials * Acts as receptionist * Types and maintains various types of records * Files correspondence, memoranda, reports, and other materials * Indexes materials and performs simple record keeping tasks * Other assigned duties and/or responsibilities which may be deemed appropriate by the supervisors. * Maintain Data Security as applicable. * Maintain confidentiality with staff, students, and family information. * Operate in a respectful, responsible manner Typist/Clerk Substitute Rate: 2024/2025 School year: $15.50/hour

The health services that became the Anthony L Jordan Health Corporation (Jordan Health) began more than 100 years ago, in 1904. As one of the first 5 Federally Qualified Health Centers (FQHC) established in the nation, its roots are steeped in service to those who face barriers to health and health care, meeting their need for comprehensive medical, dentistry, behavioral health, and community services. Starting in northeast Rochester, NY, Jordan Health has since expanded to become a network of primary care offices and health centers serving residents living in three quadrants of Rochester, NY and in Canandaigua, N.Y. Jordan Health is now seeking a Receptionist who, under the guidance of the Front Office Supervisor, is primarily responsible for serving as the critical link between the patient and the care delivered by Jordan Health clinical and service staff as the first point of contact in person. Effectively register patients when presenting for an appointment including and not limited to insurance verification, demographic verification and updating required EHR fields. If you want to apply your specialized experience and education in an environment where you can make a difference and significantly impact patients' quality of life, please consider our Receptionist opportunity. Requirements The Receptionist will ensure that: * An environment which promotes an exceptional patient and team experience. * Patient flow to clinicians and team allows Jordan Health to serve optimal number of patients. * Jordan Health is in full compliance with all requirements related to provision of care, including billing and reimbursements. * They are a strong Jordan team player. Education And Experience Required: * High School diploma or equivalent required. * One year of directly related experience in a health care setting (such as medical secretary, medical receptionist, etc.) is strongly preferred. * Two years working in a position requiring customer interaction, demonstrating the ability to handle competing priorities. * Accurate keyboarding skills. * Ability to use an office phone with special features. * Knowledge of customer service principles and practices. * Computer or business school training is highly desirable. * Bilingual preferred. Special Skills, Knowledge Required: * MS Office Applications (Word, Excel, Outlook). * High level of accuracy when completing patient intake activities. * Ability to be resourceful and proactive when issues arise. * eClinicalWorks or other electronic health record preferred. * Proven work experience as a Receptionist, Front Office Representative or similar role. * Proficiency in Microsoft Office Suite. * Hands-on experience with office equipment (e.g., fax machines and printers). * Professional attitude and appearance. * Customer service attitude. * Tolerance for stressful situations. Benefits: Jordan Health offers a competitive salary and full benefits offering including medical, dental, vision, life insurance, and 403b retirement plan. We offer Professional Development allowance. Jordan Health offers equal opportunities to all persons without regard to race, color religion, age, sex, disability, national origin, ancestry, citizenship, military or veteran status, marital status, sexual orientation, domestic violence victim status, predisposing genetic characteristics or genetic information, or any other status protected by law. About Jordan Health: Jordan Health is an independent FQHC, with Level III Patient-Centered Medical Home (PCMH) designation through the National Committee on Quality Assurance. Jordan Health receives funding from the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services. Jordan Health is a network of outpatient primary care offices with providers who follow a panel of patients. While independent, Jordan Health actively collaborates with the major hospital and healthcare systems in our operating area to provide a total safety net of healthcare services. Salary Description $16.32/HOURLY

. JOB PURPOSE: To perform the duties of a weekend receptionist at the The Greens main desk, to include the operation of a multi-line phone, monitoring of security systems, operating a computer, and other administrative duties. JOB FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Every effort has been made to identify the essential functions of this position ( signified by an asterisk ). However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL JOB FUNCTIONS: Demonstrates ability to remain calm during adverse conditions, such as: alarms going off, dealing with more than one task at a time. Writes maintenance work orders for residents and personnel for The Greens. Observes traffic at building front entrance and reports possible problems to the proper authority. Performs clerical duties to include; typing of letters using the computer, memos, sorts and processes delivery of mail (when Office Manager isn't available), making copies and using the fax machine for residents and staff, assist in the training of new operators. Processes delivery of packages, plants and other material accepted. Type calendar of activities, on-line calendar and Dietary menus and other dietary paperwork. Performs other duties as assigned by Management or the Office Manager. Operates quickly and professionally a multi-line phone. Places calls for specified persons with restricted phones. Operates a paging system and phone to locate personnel, announce fire alerts, and medical emergencies. Performs all receptionist duties to include; directing visitors to residents, mail and packages, answering questions from the public, residents and staff with tact, discretion, and good judgement. Relays all messages received during and after office hours. Acts as information center for residents. Serves as liaison between residents and other departments. Carries the responsibility of informing necessary persons when any of the many alarms in the reception area should sound. Schedules transportation requests for residents. REQUIREMENTS High school diploma or equivalent. Two year college or technical school, six months related experience and/ or training in related field; or equivalent combination of education and experience. Familiarity with Windows operating system a plus.

Numa Management Associates is looking to fill a full-time temporary receptionist/secretary position for our client in NY. Job Description Description This position will be in the Admissions Department. All admissions to the facility are handled through this department. This individual will possess a well-rounded understanding of services, routines, staffing, environment and general operations of the New York State Veterans Home. The Admissions team member will work closely with the Admissions Coordinator and will help to assist with the following tasks: Coordinate all pre-admission interviews with the Admissions Coordinator on prospective applicants in a variety of settings. Work closely with Director and Assistant Director of Nursing, or designee, to determine appropriate individuals for admission. Maintain a public relations program with all hospital discharge planners and families. Work closely with Home staff assigned to the more global public relations program working with other outside agencies. Schedule all admissions to the facility, working closely with the multidisciplinary team. Have knowledge of community services/facilities to make alternative suggestions/ assistance in placement of applicants who are inappropriate for our facility. The Admissions team member: Initially, reviews application to determine potential eligibility for admission to the home. Provides information to applicants and their families related to admission to the facility. Obtains and completes all necessary admission and readmission paperwork. Responds to referrals in a timely fashion. Provides consistent and timely follow-up with applicants/families through appointments, phone calls, etc. Conducts personalized appointments, tours and coordinates the application process. Schedules and provides tours or makes arrangements for another staff member to do so if unavailable. Coordinates and conducts pre-admission meetings. Initiates insurance checks by providing information to appropriate staff. Contacts previous Primary Care Physicians, etc. to secure all immunizations. Ensures applicant TB screening is completed. Enters pre-admission orders and demographics into Electronic Health Record. Settles resident into room, ensures clothes go to laundry for labeling and all electrical items are inspected. Meets with family members at admissions to conduct and review all Admission Agreements. Provides strong customer service. Works in a high pace environment managing several cases, families, hospitals, discharge planners and internal staff simultaneously to get resident admitted within 24 hours. Other duties assigned as need arises. Qualifications Education: Some College Skills: Organization Skills, Problem Solving, Excellent Communications, Multi-Tasking, Possess a Well-Rounded Understanding of Services Additional Information Contact: Recruiter/Eno Nzesi : ************