Receptionist Secretary Jobs in Garden Grove, CA

Highly respected national law firm has an immediate need for an experienced Litigation Secretary to join their Downtown Los Angeles office. The Litigation Secretary should have at least 5 years of civil litigation experience and a strong understanding of the rules of civil procedure. The Litigation Secretary will be responsible for: E-filing with state & federal courts Calendaring deadlines and appearances Preparing TOC's/TOAs Preparing conflict checks Drafting and preparing documents Formatting and proofreading pleadings Providing administrative support to their attorneys. The Litigation Secretary position will support 3 attorneys in Downtown Los Angeles in the firm's Plaintiff Labor & Employment group. The attorneys in this office genuinely care about their staff and have a genuine team approach to their work. If this sounds like you, please submit your resume today! Salary range: $85k - $95k annually depending on experience. Comprehensive and generous benefits packages offered. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Elevate Your Career in High-Impact Litigation at a Thriving DTLA Firm! Step into a pivotal role at a rapidly expanding litigation powerhouse in the heart of Downtown Los Angeles. We're seeking a driven and meticulous Litigation Secretary/Paralegal to become an integral part of our team, supporting seasoned attorneys on complex, high-stakes cases. This is your chance to shine, making significant contributions and advancing your career in a collaborative and supportive environment where your talents are truly valued. If this sounds like you, please APPLY NOW to learn more! Job Title: Litigation Secretary/Paralegal Location: Hybrid Flexibility in Downtown Los Angeles (DTLA) Compensation: Up to $110,000 DOE + Medical/Dental Coverage + 401k Match + 4 Weeks PTO Your Impact: Provide expert litigation support to 3-4+ experienced attorneys, mastering case file management, document preparation, and strategic discovery assistance. Craft and execute flawless preparation and filing of pleadings, motions, and critical legal documents across state and federal courts. Dive deep into legal research and contribute to insightful document reviews, becoming a vital resource to the team. Orchestrate seamless scheduling and coordination of court appearances, depositions, and pivotal client meetings. Maintain meticulous case files, both digital and physical, ensuring impeccable organization and accessibility. Deliver essential administrative support, contributing to the firm's smooth and efficient operations. Your Expertise: 3+ years of proven experience as a Litigation Secretary, Paralegal, or in a comparable litigation support role. 3+ years of mastery in navigating federal and state court filing procedures. Exceptional organizational, communication, and interpersonal skills that foster strong team collaboration. Demonstrated ability to excel independently and thrive within a high-performing team. Unwavering commitment to detail and accuracy, ensuring every task is executed with precision. *US Citizens and Permanent Residents are welcome to apply. Unable to provide sponsorship at this time.*

Leading law firm in Orange County is seeking an Office Services Assistant. Ideal candidate will be proactive and possess excellent customer service and communication skills. Responsibilities include copying, scanning, binding, high volume printing, mail handling, conference room setups and maintenance, facilities related duties, backup receptionist and other duties as assigned. Proficiency with Microsoft Office, general business technology, batch printing and document capture software required. Qualified candidates will have at least 2-3 years of experience in office services (copying/ reprographics, catering, mail handling, reception) at a law firm or at a professional services company. Must be able to thrive in a fast-paced environment while ensuring excellent quality control of work product and maintaining efficient workflow. Salary range is $48-55k, depending on experience, qualifications and skills. Please apply with a current resume for immediate and confidential consideration.

Are you a highly organized and professional receptionist with experience in a law firm or corporate office setting? Do you excel at client service, multitasking, and administrative support? If so, we want to hear from you! About the Role: As a Receptionist, you'll be the first point of contact for clients, visitors, and employees-creating a professional and welcoming office environment. You'll handle front desk operations, manage calls, coordinate office logistics, and provide administrative support to attorneys and staff. Key Responsibilities: ✅ Front Desk & Client Interaction - Greet and assist clients, visitors, and vendors professionally. - Answer and direct high-volume calls using a multiline phone system. - Maintain a clean and organized reception area. - Handle incoming and outgoing mail, packages, and couriers. - Maintain visitor logs and security procedures. ✅ Administrative & Office Support - Schedule and manage conference room reservations. - Assist with travel arrangements, expense reports, and database updates. - Provide light administrative support, including copying, scanning, and filing. ✅ Legal Office Coordination - Support billing inquiries and invoice processing as needed. Qualifications & Skills: ✔ Minimum 3 years of experience as a receptionist or in an administrative role in a law firm or professional office setting. ✔ Strong organization and multitasking skills in a fast-paced environment. ✔ Excellent written and verbal communication. ✔ Ability to handle confidential and sensitive information with professionalism. ✔ Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and office management tools. ✔ Experience with legal software or billing platforms is a plus! Educational Requirements: 🎓 High school diploma required (associate or bachelor's degree preferred). Working Conditions: 📌 Professional office environment with prolonged computer and phone use. 📌 Occasionally required to lift and carry office supplies (up to 20 lbs.). 📌 May require extended hours based on office needs. Why Join Us? ✨ Collaborative & professional work environment ✨ Opportunities for career growth & development ✨ Competitive salary & benefits Know someone perfect for this role? Tag them below! 👇 #Hiring #Receptionist #LegalJobs #LosAngelesJobs

A highly regarded law firm is seeking an experienced Litigation Legal Secretary to join its growing team. This role offers the opportunity to work closely with attorneys and paralegals in a fast-paced, dynamic litigation practice. A successful candidate should be able to execute a variety of secretarial duties related to an active and fast-paced litigation practice. These tasks will include working with attorneys, paralegals, and other members of the firm. The litigation secretary will be assigned to work with 2-3 litigation attorneys. Therefore, the candidate will need effective time management and organizational skills and be extremely detail-oriented. Required Qualifications (Experience, Knowledge, Skills, and Abilities) Experience in e-filing in appellate, district, and California superior courts. Experience calendaring litigation deadlines with input from attorneys. Familiarity with Compulaw, Best Authority, iManage. Experience researching filing procedures for out-of-state filings. Create TOC/TOAs, format and proofread documents

Financial Investment client in Los Angeles is seeking a Corporate Receptionist to work onsite Remote or In Office: In Office Hours: M-F 9am-6pm Parking Details: parking is provided Job Title: Receptionist Pay: $50k - $60k + benefits (M/D/V, 401k, PTO, daily lunch provided) Duration: Direct/Permanent Hire Description: Responsible for front office and reception duties. Responsibilities: * Greeting guests * Answering phones and routing correctly * Front Office management - inventory management of office supplies, snack room, working with cleaning and building security staff * Maintain accurate records and office files * Managing the conference room calendar and conference room set up * Office event coordinating *Bachelors Degree is required All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Entry-Level Receptionist Opportunities - Up to $20-$25 an hour! Are you looking to kickstart your career in a professional office environment? We are currently working with multiple clients across various industries in the Beverly Hills and Los Angeles area who are seeking motivated and reliable Entry-Level Receptionists for temporary-to-long-term positions. These roles offer excellent opportunities to gain hands-on experience and grow your skills in a fast-paced environment. Positions are available with immediate start dates! Responsibilities: Greet guests and manage front desk coordination Schedule appointments and handle incoming and outgoing phone calls Manage email correspondence and provide general office support Complete ad hoc assignments as needed Ensure the front desk area is clean, organized, and stocked with necessary materials and supplies Requirements: 6 months to 1 year of receptionist or office admin experience Experience in customer service or hospitality is highly preferred A proactive, "can-do" attitude and hands-on approach Excellent communication and customer service skills Strong organizational skills and the ability to multitask effectively Please submit your resume to apply. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Reporting to the Nurse Manager, this position performs routine clerical duties and patient monitoring necessary to ensure safety of patients. Provides continuous observation of the cardiac monitors, prepares and mounts cardiac rhythm strips for patient charts. This position is also responsible for providing clerical support for the unit, and works under general supervision and direction of the department director, manager, supervisor, or charge nurse, and according to established policies and procedures. In doing so, transcribes physician's orders, schedules diagnostic tests and therapies for patients, assembles and maintains patient charts, answers telephone calls, provides routine approved information, relays other calls and messages, and maintains appropriate supplies and equipment levels. Ability to meet all job and physical requirements as outlined in job description or as agreed through a work place accommodation. Successful completion of RCH dysrhythmia recognition course or successful completion of written exam required. Current BLS Certification required. (American Heart Association only) MAB certification due within 6 months of hire. One year recent experience in an acute care setting preferred, and/or Emergency Department experience preferred. Completion of medical terminology Course preferred. Computer experience highly desirable.

Civil Litigation Secretary Pay Rate and Benefits: $70,000 to $95,000 per year, along with comprehensive benefits such as medical, dental, vision, etc. Position Type: Full-time, Direct Hire, Onsite LHH is currently seeking a skilled Civil Litigation Secretary to join large firm in Pasadena, CA. As a Civil Litigation Secretary, you will play a crucial role in supporting our legal team in handling civil litigation matters. This position requires excellent organizational skills, a strong attention to detail, and the ability to work in a fast-paced environment. Responsibilities: Provide comprehensive administrative support to attorneys and legal professionals in civil litigation matters. Prepare, proofread, and format legal documents, including pleadings, motions, briefs, and correspondence. Maintain and organize case files, documents, and records. Manage court deadlines and assist in calculating pre-trial dates. Coordinate and schedule meetings, depositions, and court appearances. Conduct legal research and gather relevant information from various sources. Assist with court filings, including e-filing in state and federal courts. Prepare and handle document production and discovery requests. Assist with trial preparation, including organizing exhibits and trial binders. Qualifications: Minimum of 3 years of prior experience as a civil litigation secretary, supporting litigators in civil defense. Strong knowledge of civil litigation procedures and insurance defense work. Proficiency in court deadlines and calculating pre-trial dates accurately. Experience with court filings, including e-filing in state and federal courts. Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational skills and the ability to manage multiple tasks efficiently. Strong attention to detail and accuracy in document preparation. Effective written and verbal communication skills. Ability to work independently and collaboratively as part of a team.

Prestigious insurance defense law firm is seeking an experienced litigation secretary for its Irvine office. We offer competitive benefits and salary commensurate with years of experience and a great team of employees. Role Description This is a full-time in-office position for a Litigation Secretary at Gates, Gonter, Guy, Proudfoot & Muench LLP in Irvine, CA. The Litigation Secretary will perform day-to-day tasks to support legal proceedings for three attorneys. Personal characteristics that will contribute to the success in this position are a strong work ethic, high degree of personal responsibility and accountability, and a high degree of organization. Qualifications Proficiency in legal terminology and procedures Excellent communication and organizational skills Ability to manage legal documentation and correspondence Familiarity with legal research and case management software Experience in maintaining litigation calendars and scheduling Knowledge of court filing procedures and e-filing systems Assist with trial prep Handle a wide variety of complex and confidential time-sensitive material Strong attention to detail and time management skills Must be able to take initiative, be reliable, professional and team-oriented. Previous experience working in a litigation law firm or legal environment We are an Equal Opportunity Employer.

NOW HIRING: Receptionist (Residential and Commercial Property Management in Studio City, CA) Must be Bilingual in Spanish and English! (This is not and does not come with a free unit) Full-Time Job, Monday-Friday 8:00AM-5:00PM, 1 hour lunch break, works 5 days in office! Hourly Rate: $20.00 - $21.00. BENEFITS: 401K with 100% matching of up to 4% of earnings! Cell Phone Allowance: $30.00/Month Mileage Reimbursements: Currently at 67 cents per mile Subsidized insurance: Health, dental, and vision insurance. 6 Paid holidays, 10 paid vacation days, and 6 days sick time. $1,000 Referral bonus program! Opportunity for growth and rapid advancement! Weekly Wins ($25 Amazon gift card) and Employee of the month recognitions ($100 visa gift card)! Annual employment performance reviews. We love to celebrate our employees' birthdays and host numerous events throughout the year! Check our four company videos below to get a feel of our appreciation for our employees: (If you are unable to click on the link, simply copy and paste to your URL search bar) VIDEO #1: **************************** VIDEO #2: **************************** VIDEO #3: **************************** VIDEO #4: **************************** VIDEO #5: ******************************************* SUMMARY: Serves as initial contact for all callers and visitors to organization. Serves as support to other departments on an as needed basis. DUTIES AND RESPONSIBILITIES: o Open the front lobby door at 8:00am and close the front lobby door at 5:00pm. o Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee or voice mail. o Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations. Responding to visitors, clients, and employees in a courteous way. o Receive “move in” funds (security deposits and first month's rent) & notify leasing department as needed. o Receive rent payments and prepare receipts as needed. o Facilitate leasing questions. o Review, analyze and update property insurance documents into AppFolio for proper records. o Open, analyze and distribute incoming mail. o Open, review slip with PO and distribute packages as needed to maintenance department. o Composes routine correspondence as required. o Performs general clerical duties including but not limited to filing, photocopying, daily scanning, and mailing as required. o Organizes and maintains file system; files correspondence and other records via AppFolio and physical files. o Keeps inventory of office supplies and keeps reception, kitchen and supply room organized, presentable, and stocked. o Record, track and audit property keys by using paper log and updating AppFolio. o Offboarding properties by following SOP and updating records into AppFolio. o Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. o Performs other related duties as assigned by management. QUALIFICATIONS: o High School diploma or GED o 1+ year of experience as a receptionist or a similar role. o Property Management experience is a plus. o Excellent verbal and written communication skills. o Proficiency in Microsoft Office (Word, Excel, Power Point), AppFolio/Yardi is a plus. o Strong interpersonal skills. o Ability to deal effectively with a diversity of individuals at all organizational levels. o Commitment to excellence and high standards. o Strong organizational skills; able to manage priorities and workflow. o Keystrokes a minimum of 45 wpm. o Attendance/Punctuality-Is consistently at work and on time; Ensures work responsibilities are covered when absent. o Versatility, flexibility, and a willingness to work within constantly changing o priorities with enthusiasm. COMPETENCIES: o Analytical o Problem Solver o Great Customer Service Skills o Great Interpersonal Skills o Teamwork Attitude o Dependable Who We are: We are an award-winning full-service property management company servicing the greater Los Angeles area. We succeed thanks to our talented workforce, who strive for greatness in everything they do. When you join us at LAPMG, you join a group of gifted and diverse individuals who care about doing what is right for our customers, and for each other. You join an organization that will help you learn and grow, as we work together to create a career journey that you find both unique and rewarding. Our Mission: To enthusiastically serve our clients by providing tenants with homes and workplaces they can be proud of. Our values: Service, trust, personal investment, and professional growth Our values are not just words on a page. They are who we are and what we do across the board, regardless of the job title. Our Culture: We believe your unique perspective is important. We recognize the marks of leadership at every level, and reward employees for their impact even when it might otherwise go unseen. Our culture promotes mutual respect and care while sharing a passion for fun. Experience laughter, connection, and meaningful moments. Job Type: Full-time Pay: $20.00 - $21.00 per hour Expected hours: 40 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Referral program Vision insurance Schedule: 8 hour shift Day shift Monday to Friday No weekends Application Question(s): Do you live within 30-minute drive of Studio City, CA 91604? Please provide three professional references of direct managers and/or supervisors. Note: References are only verified after applicant provides consent after a second interview is completed. Experience: Front Desk Receptionist: 1 year (Required) Property management: 1 year (Preferred) Language: Spanish (Required) Ability to Relocate: Studio City, CA 91604: Relocate before starting work (Required)

BASIC FUNCTION: Responsible for coordinating the fulfilment of sample, prototypes and literature requests, including receiving, documenting, ordering and shipping, as well as clerical sample desk duties. RESPONSIBILITIES: Work with Sample Coordinator, during busy trade show season or as needed, on processing daily samples, prototypes and literature requests from customers and Omya's Sales Department, including receiving, documenting, ordering and shipping. Maintain integrity and accuracy of sample, prototype and literature inventory counts and reorder from suppliers, as needed. Maintain stock and reorder of sample packaging boxes and materials, shipping labels and other supplies, as necessary. File sample documents, such as Certificate of Analysis, onto company SharePoint. Troubleshoot problems on a regular basis. Independently perform various administrative tasks for department members and other personnel, as assigned. Other office duties as assigned. QUALIFICATIONS: High School Diploma or higher (Associate's degree preferred). At least 3 years of previous experience in a customer support, customer service-oriented type role is required. Ideal candidate must have excellent written and verbal communication skill and have the ability to work effectively either independently or with associates from various departments within the Company, in a collaborative team environment. Ability to use computer-based software and proficiency in Microsoft Outlook, Word and Excel. Effective time and project management and a strong organizational and time management skills. Strong attention to detail and accuracy of own work. Ability to prioritize and manage multiple ongoing assignments and regularly perform under stress and a strong customer service orientation. Hourly Rate: $23hr.-$27hr. EOE

GEM Mortgage, a division of Golden Empire Mortgage (GEM), has been a respected lender in the mortgage industry for nearly 30 years. Our philosophy is that all consumers deserve access to credit, and we pride ourselves on the motto “our customers are our business.” GEM Mortgage is dedicated to building lasting customer relationships and simplifying the home loan process. Licensed by the Department of Financial Protection and Innovation under the California Residential Mortgage Lending Act, we offer equal housing opportunities. Role Description This is a full-time on-site role for a bilingual in Spanish, Front Desk Receptionist based in Chino Hills, CA. The Front Desk Receptionist will be responsible for managing phone calls, greeting clients, performing clerical duties, and providing excellent customer service. Day-to-day tasks include handling inquiries, appointments, and supporting the administrative team in a variety of tasks to ensure efficient office operations. Qualifications Bilingual in Spanish Phone Etiquette and Receptionist Duties skills Clerical Skills and Communication skills Customer Service skills Ability to multitask and manage time effectively Proficient in Microsoft Office Suite and office equipment High school diploma or equivalent required; additional qualifications are a plus

The law firm of Gipson Hoffman & Pancione is looking for an experienced Litigation Secretary to support our firm's growing litigation practice. The ideal candidate will have excellent attention to detail and the ability to excel in a fast-paced environment. Who We Are: Headquartered in Century City (Los Angeles), Gipson Hoffman & Pancione is a boutique full-service law firm committed to advancing and protecting our clients' interests with thorough, expert, and diligent service. Requirements: 5+ years of strong general & business litigation secretarial experience. Excellent grammar, spelling, and ability to proofread. Exceptional litigation skills with strong knowledge of CA State & Federal Court rules Proficiency in state and federal eFiling and all court procedures Excellent working knowledge of legal documents Superb organizational, time management and multitasking skills Excellent people & communication skills, with the ability to collaborate. Keen attention to detail Ability to integrate and work in a fast-paced environment; meet deadlines, handle multiple tasks, and respond to changing priorities. Ability to perform clerical tasks with a high degree of accuracy. Proficient in MS Office applications (Word, Outlook, Excel), as well as iManage and Adobe. Why Choose GHP? A supportive, collaborative, and inclusive work environment. Commitment to work-life balance. Benefits, and Perks: The base salary for this nonexempt full-time role will be dependent on factors such as experience, job-related skills, and qualifications. Comprehensive health insurance plan, including medical, dental, and vision coverage for employees and their dependents. 401(k) plan Generous paid time off, including vacation days, personal days, sick days, and paid holidays. How to Apply If you are a resolute and ambitious professional looking to make a significant impact in the field of litigation, we encourage you to apply. Please submit your resume to *******************. Job Type: Full-time Pay: Dependent on experience, job-related skills, and qualifications. Benefits: 401(k) Health, Dental & Vision insurance Paid sick time Paid time off

Bartko, with over 45 years of expertise, is a distinguished boutique law firm specializing in complex litigation, labor and employment law, and retail leasing. Our deep understanding of our client's business goals shapes our strategies and tactics in the important matters we handle. At Bartko, we take care of our clients, our Bartko family, and we have fun and make money. Bartko is where we don't expect you to contort yourself into someone you aren't. We assess what's special about you; your unique skills; and we provide you with the platform to shine. We see you. Responsibilities Prepare and file documents in state, federal, and appellate courts including creating TOAs and TOCs and compiling exhibits using Adobe. Deal professionally with co-workers, clients, courts, opposing counsel, and others as a representative of the firm. Perform administrative functions such as new case memos, expense reports, and time entry. Maintain attorney's calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel Make all necessary travel arrangements, adhering to the firm's Travel Policy. Record and track deadlines through docketing and calendar system Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros Ability to prepare and file pleading documents and discovery documents while consulting with the attorney Heavy document management organizational skills Assist multiple attorneys with heavy litigation dockets 5 days a week in office Requirements Minimum of 6 years of experience supporting litigation attorneys In-depth knowledge of state and federal court rules and procedures. Experience with e-filing in both state and federal courts, including motion practice and under-seal filings. Familiarity with calendaring programs such as CompuLaw. Excellent word processing skills. Experience with iManage or similar document management systems Proficient in Microsoft Office 365 suite (Word, Excel, PowerPoint, Outlook) Excellent communication and organizational skills Must have a professional demeanor. Willingness to take initiative and work with limited supervision in a deadline-driven environment. Detail-oriented, self-motivated, and ability to multi-task at a high-volume desk. Ability to work as a member of a strong litigation team.

Are you ready to advance your career in media and entertainment litigation? We are seeking a highly skilled Legal Secretary to join our dynamic Litigation Practice Group in Century City. In this pivotal role, you will provide comprehensive administrative support to attorneys specializing in high-stakes media and entertainment cases, ensuring seamless operations and exceptional client service. Why Join Us? This is more than just a job-it's an opportunity to grow and thrive within a respected AM100-ranked international law firm. You will work in a collaborative environment that values professional development, innovation, and excellence while gaining unique exposure to high-profile media and entertainment litigation. Key Responsibilities: Support Media and Entertainment Litigation: Assist attorneys in managing complex litigation involving film, television, music, digital content, intellectual property, and celebrity rights. Draft and Proofread Legal Documents: Prepare pleadings, motions, subpoenas, discovery requests, TOAs/TOCs, and correspondence, ensuring compliance with industry-specific standards and court rules. Coordinate High-Profile Client Communications: Facilitate communications and schedule meetings with entertainment industry clients, serving as the central point of contact for stakeholders. E-File and Court Coordination: Handle e-filing for State and Federal courts, including specialized entertainment law jurisdictions. Track deadlines, court dates, and ensure timely and accurate filings. Discovery and E-Discovery Management: Assist with discovery processes, manage e-Discovery projects related to digital media, and coordinate with third-party vendors. Administrative and Billing Support: Oversee administrative functions, including finance and billing tasks, time and expense entries, and maintaining client presentations. Support client billing processes, including time entry, expense reporting, and audit preparation. Calendar and Travel Management: Manage attorney calendars, schedule appointments, arrange travel, and track deadlines for high-stakes litigation. Collaborative Team Environment: Foster a collaborative atmosphere by maintaining a consistent presence, optimizing assignments, and supporting peers. Willingness to Work Overtime: Flexibility to work overtime as needed to meet the demands of high-profile cases. Required Skills and Proficiencies: Advanced Legal E-Filing Proficiency: Expert in e-filing for State and Federal courts with familiarity in entertainment law jurisdictions and court rules. Legal Software Expertise: Proficiency in Intapp Time, Chrome River, iManage, and MS Office Suite (Word, Outlook, Excel, and PowerPoint). Exceptional Communication Skills: Strong verbal and written communication abilities, capable of interacting with high-profile clients and legal teams. Organizational Excellence: Outstanding organizational and multitasking abilities with exceptional attention to detail. Team Collaboration and Independence: Ability to work both independently and collaboratively within a team-focused environment. Qualifications: Minimum of 6 years of experience as a litigation legal secretary, preferably within media and entertainment law. Associate's or Bachelor's degree (preferred). Notary certification (preferred). What We Offer: Comprehensive Benefits Package: Medical, Dental, Vision, Life/AD&D, Long-Term Care, and Disability Insurance. Financial and Retirement Planning: Flexible Spending Account, Health Savings Account, 401k Plan, Profit Sharing, and Retirement Plan Consulting. Generous PTO and Paid Holidays: Including Paid Parental Leave, Fertility Benefits, and Child/Elder Care support. Professional Growth and Development: Opportunities to advance within a leading international law firm specializing in media and entertainment litigation. If you are an experienced litigation legal secretary looking to take your career to the next level within the exciting world of media and entertainment law, we want to hear from you! Apply today and become a vital part of our team, driving success and delivering excellence in every high-profile case.

The Front Desk Receptionist is responsible for greeting patients and answering telephone calls for the Los Angeles Cancer Network / Compassion Cancer Care Medical Group (OneOncology affiliated medical practice). This role will also provide office support for the front office area. Responsibilities Greet and direct patients and visitors Gate Keeping Patient registration/check-out Collect co-payments and deductibles. Reconcile daily cash report Schedule and update patient appointments, blood transfusions, and diagnostic tests in accordance with established protocol Answer telephone and respond to inquiries, direct caller to appropriate personnel or initiate a triage message for response by medical personnel. Record accurate and complete messages when necessary Maintain supplies and cleanliness of the front office Ensure maintenance of patient confidentiality Demonstrate exceptional customer service skills in the performance of work assignments and duties Accurately document in the EMR system Training new hires on the process and procedures of the practice Maintain accurate records for all appointments scheduled for providers Sorts incoming mail Verifies patient's insurance information and updates billing staff if any changes Key Competencies Strong verbal and written communication skills. Ability to establish and maintain effective working relationships. Demonstrates exceptional assessment, critical thinking, and customer service skills Ability to maintain emotional stability to cope with human suffering, emergencies, and other stresses Ability to seek out resources independently and work collaboratively Ability to collaborate, set priorities, and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations Ability to multitask efficiently Ability to communicate clearly with patients, families, visitors, healthcare team, physicians, administrators, leadership and others Qualifications Great Customer Service Skills Medical Terminology-Oncology/Hematology Specific Basic computer knowledge Previous Oncology/ Hematology experience preferred Fluent in Spanish Salary Transparency: Exact compensation may vary based on skills, education, certifications, experience, and location. Base Salary Range: $16.00 to $20.00 per hour

We are seeking a detail-oriented and proactive Receptionist to join our team on a 4-month contract basis. This role is based in Irvine, CA 92612, and provides an excellent opportunity for individuals with strong time management and organizational skills to excel in a dynamic environment. Contract Duration: 4 months project contract with possible extension based on business need and performance. Location: Irvine, CA 92612 Hours: M-F 8 am - 5 pm local time About the Role: As a Client Concierge, you will assist guests, customers, and tenants with business and personal needs. This includes making reservations, scheduling transportation services, and providing recommendations on local attractions. This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building. What You'll Do: Be the first point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Record and log service requests and track the statuses. Provide administrative aid to management as needed. Arrange and confirm recreational, dining, and business activities on behalf of the requestor. Respond to requests in a timely manner. Deliver world-class customer service to all individuals in the facility. Encourage guests and tenants to refer personal and business associates to the location. Build and maintain a database of local business recommendations. This includes preferred transportation sources, dining, entertainment, etc. Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building. Acknowledge inquiries or complaints from clients, co-workers, and supervisors. Provide solutions in a professional customer service-driven manner. Resolve complex problems and identify appropriate approaches to existing solutions to accomplish team objectives. May establish new techniques to ensure the team can meet its objectives. Has a direct impact on the team objectives as well as the objectives of related teams. Ensure personal and team outcomes have a positive impact on customer objectives. TOP NICE TO HAVES: Past experience as a high-end receptionist or concierge. WORK ENVIRONMENT: This is a small team, that will receive training at the beginning but needs someone who can ramp up quickly, is organized, good with people, and operates self-sufficiently. Need someone with strong front-facing customer service skills. This person will need to solve the problems for the guests not have the guests solve the problem. EX: If someone asks for trash to be picked up in their cubicle, this person would ask where the cubicle is and solve the problem. Someone who notices dishes need to be loaded into the dishwasher and loads the dishwasher. Need someone punctual. The role is good for someone flexible and open to taking on varying projects and requests that arise to meet business needs. This role's responsibilities will fluctuate day to day and need someone who can adapt.

CB Bookkeeping and Tax Services offers a comprehensive range of services to both individual and business clients. Our firm's size enables us to provide personalized, high-quality service that is unparalleled in the industry. Role Description This is a full-time, on-site position for a Front Desk Receptionist in West Hills, CA. The Front Desk Receptionist will be responsible for maintaining phone etiquette, performing receptionist duties, utilizing clerical skills, and delivering effective communication and customer service on a daily basis. Additionally, there is an expectation for the receptionist to be bilingual in Spanish, which is essential for serving our diverse clientele. This role also offers room for growth by learning other skills, such as bookkeeping and payroll, with access to relevant materials and learning courses. Qualifications Proficient in phone etiquette and receptionist duties - Strong clerical skills and communication - Exceptional customer service skills Excellent organizational and multitasking abilities Proficient in Microsoft Office applications Previous experience in a similar role is advantageous High school diploma or equivalent - Bilingual in Spanish is required - Willingness to learn additional skills related to bookkeeping and payroll