Receptionist Jobs in Rialto, CA

Salary: $54000.0 - $75000.0/year Experience: 1 Year(s) Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Customer Service Representative - State Farm Agent Team Member. Insurance experience is preferred; we will train the right person with the right skill set. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self-starter who thrives in a fast-paced environment, then this is your opportunity for a rewarding career with excellent income and growth potential. This is an in-office position. Please only apply if you can make the commute to our agency located at: 1275 E Route 66, Glendora, CA 91740. Responsibilities include but not limited to: Establish customer relationships and follow up with customers, as needed Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification Use a customer-focused, needs-based review process to educate customers about insurance options Maintain a strong work ethic with a total commitment to success each and every day As an Agent Team Member, you will receive... Hourly wage plus competitive commission structure Paid time off (after 90-day probation period) Retirement plan Valuable experience Growth potential/Opportunity for advancement within my office Requirements: Excellent interpersonal skills Excellent communication skills - written, verbal and listening People-oriented Organizational skills Self-motivated Detail oriented Proactive in problem solving Dedicated to customer service Able to learn computer functions Pride in getting work done accurately and timely Ability to work in a team environment Ability to multi-task Provide timely and thorough activity reports to agent State of California Property & Casualty license State of California Life and Health license Selected candidate is expected to remain current in product changes, licensing, technical developments, and continuing education If you are motivated to succeed and can see yourself in this role, please submit your resume. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents' employees are not employees of State Farm. PM24 PI2feaa1b12b85-26***********1

Ultimate Staffing Services is actively seeking a professional and friendly Receptionist to join their client's dynamic team in California. This position offers an exciting opportunity to be the welcoming face of the company, providing exceptional service to visitors and supporting various administrative tasks. Responsibilities Greet and welcome visitors with a warm and professional demeanor. Manage incoming phone calls and direct them to the appropriate departments. Maintain the reception area, ensuring it is clean and organized at all times. Assist with scheduling appointments and managing meeting room bookings. Handle incoming and outgoing mail and packages. Provide administrative support to various departments as needed. Maintain and update visitor logs and sign-in sheets. Coordinate office supplies and ensure inventory is adequately stocked. Respond to general inquiries from visitors and staff with accurate information. Qualifications Previous experience as a receptionist or in a related administrative role preferred. Strong communication and interpersonal skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Excellent organizational and multitasking abilities. Professional appearance and positive attitude. Ability to handle sensitive and confidential information with discretion. High School diploma or equivalent required. Required Work Hours The Receptionist position requires availability from 8:00 AM to 5:00 PM, Monday through Friday. Benefits Comprehensive health, dental, and vision insurance. 401(k) retirement plan with company match. Paid time off and holidays. Opportunities for professional development and career growth. Additional Details The ideal candidate will thrive in a fast-paced environment and enjoy working collaboratively with a diverse team. This position is ideal for someone who is organized, detail-oriented, and eager to contribute to a positive workplace atmosphere. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Litigation Secretary provides high-level administrative and secretarial support to attorneys within the litigation department. This role requires a strong understanding of legal procedures, excellent organizational and communication skills, and the ability to work independently and as part of a team. Essential Duties and Responsibilities: Calendar Management: Manage complex attorney calendars, including scheduling meetings, court appearances, depositions, and travel arrangements. Proactively identify and resolve scheduling conflicts. Coordinate with clients, opposing counsel, and court personnel to schedule appointments. Document Management: Prepare, review, and proofread legal documents such as pleadings, motions, discovery requests, and correspondence. Maintain electronic and physical files, ensuring accurate and organized records. E-file documents with courts and other agencies as required. Assist with the production of documents for discovery requests. Case Support: Conduct legal research and prepare case summaries as directed. Assist with the preparation of trial exhibits. Manage billing records and prepare invoices. Assist with the organization and preparation of depositions and hearings. Communication: Communicate effectively with attorneys, clients, opposing counsel, and court personnel via phone, email, and in person. Maintain professional and confidential communication at all times. Administrative Support: Order office supplies and maintain inventory. Assist with travel arrangements, including booking flights and hotels. Perform other administrative duties as assigned. Qualifications: High School Diploma or equivalent required; Associate's Degree in Paralegal Studies preferred. Minimum [Number] years of experience as a Litigation Secretary or in a similar role. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of legal terminology and procedures. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Ability to maintain confidentiality. Strong work ethic and a professional demeanor. Preferred Qualifications: Experience with legal practice management software. Experience with e-filing systems. Experience in All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Leading law firm in Orange County is seeking an Office Services Assistant. Ideal candidate will be proactive and possess excellent customer service and communication skills. Responsibilities include copying, scanning, binding, high volume printing, mail handling, conference room setups and maintenance, facilities related duties, backup receptionist and other duties as assigned. Proficiency with Microsoft Office, general business technology, batch printing and document capture software required. Qualified candidates will have at least 2-3 years of experience in office services (copying/ reprographics, catering, mail handling, reception) at a law firm or at a professional services company. Must be able to thrive in a fast-paced environment while ensuring excellent quality control of work product and maintaining efficient workflow. Salary range is $48-55k, depending on experience, qualifications and skills. Please apply with a current resume for immediate and confidential consideration.

We are seeking a detail-oriented and proactive Receptionist to join our team on a 4-month contract basis. This role is based in Irvine, CA 92612, and provides an excellent opportunity for individuals with strong time management and organizational skills to excel in a dynamic environment. Contract Duration: 4 months project contract with possible extension based on business need and performance. Location: Irvine, CA 92612 Hours: M-F 8 am - 5 pm local time About the Role: As a Client Concierge, you will assist guests, customers, and tenants with business and personal needs. This includes making reservations, scheduling transportation services, and providing recommendations on local attractions. This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building. What You'll Do: Be the first point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Record and log service requests and track the statuses. Provide administrative aid to management as needed. Arrange and confirm recreational, dining, and business activities on behalf of the requestor. Respond to requests in a timely manner. Deliver world-class customer service to all individuals in the facility. Encourage guests and tenants to refer personal and business associates to the location. Build and maintain a database of local business recommendations. This includes preferred transportation sources, dining, entertainment, etc. Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building. Acknowledge inquiries or complaints from clients, co-workers, and supervisors. Provide solutions in a professional customer service-driven manner. Resolve complex problems and identify appropriate approaches to existing solutions to accomplish team objectives. May establish new techniques to ensure the team can meet its objectives. Has a direct impact on the team objectives as well as the objectives of related teams. Ensure personal and team outcomes have a positive impact on customer objectives. TOP NICE TO HAVES: Past experience as a high-end receptionist or concierge. WORK ENVIRONMENT: This is a small team, that will receive training at the beginning but needs someone who can ramp up quickly, is organized, good with people, and operates self-sufficiently. Need someone with strong front-facing customer service skills. This person will need to solve the problems for the guests not have the guests solve the problem. EX: If someone asks for trash to be picked up in their cubicle, this person would ask where the cubicle is and solve the problem. Someone who notices dishes need to be loaded into the dishwasher and loads the dishwasher. Need someone punctual. The role is good for someone flexible and open to taking on varying projects and requests that arise to meet business needs. This role's responsibilities will fluctuate day to day and need someone who can adapt.

GEM Mortgage, a division of Golden Empire Mortgage (GEM), has been a respected lender in the mortgage industry for nearly 30 years. Our philosophy is that all consumers deserve access to credit, and we pride ourselves on the motto “our customers are our business.” GEM Mortgage is dedicated to building lasting customer relationships and simplifying the home loan process. Licensed by the Department of Financial Protection and Innovation under the California Residential Mortgage Lending Act, we offer equal housing opportunities. Role Description This is a full-time on-site role for a bilingual in Spanish, Front Desk Receptionist based in Chino Hills, CA. The Front Desk Receptionist will be responsible for managing phone calls, greeting clients, performing clerical duties, and providing excellent customer service. Day-to-day tasks include handling inquiries, appointments, and supporting the administrative team in a variety of tasks to ensure efficient office operations. Qualifications Bilingual in Spanish Phone Etiquette and Receptionist Duties skills Clerical Skills and Communication skills Customer Service skills Ability to multitask and manage time effectively Proficient in Microsoft Office Suite and office equipment High school diploma or equivalent required; additional qualifications are a plus

The Front Desk Receptionist is responsible for greeting patients and answering telephone calls for the Los Angeles Cancer Network / Compassion Cancer Care Medical Group (OneOncology affiliated medical practice). This role will also provide office support for the front office area. Responsibilities Greet and direct patients and visitors Gate Keeping Patient registration/check-out Collect co-payments and deductibles. Reconcile daily cash report Schedule and update patient appointments, blood transfusions, and diagnostic tests in accordance with established protocol Answer telephone and respond to inquiries, direct caller to appropriate personnel or initiate a triage message for response by medical personnel. Record accurate and complete messages when necessary Maintain supplies and cleanliness of the front office Ensure maintenance of patient confidentiality Demonstrate exceptional customer service skills in the performance of work assignments and duties Accurately document in the EMR system Training new hires on the process and procedures of the practice Maintain accurate records for all appointments scheduled for providers Sorts incoming mail Verifies patient's insurance information and updates billing staff if any changes Key Competencies Strong verbal and written communication skills. Ability to establish and maintain effective working relationships. Demonstrates exceptional assessment, critical thinking, and customer service skills Ability to maintain emotional stability to cope with human suffering, emergencies, and other stresses Ability to seek out resources independently and work collaboratively Ability to collaborate, set priorities, and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations Ability to multitask efficiently Ability to communicate clearly with patients, families, visitors, healthcare team, physicians, administrators, leadership and others Qualifications Great Customer Service Skills Medical Terminology-Oncology/Hematology Specific Basic computer knowledge Previous Oncology/ Hematology experience preferred Fluent in Spanish Salary Transparency: Exact compensation may vary based on skills, education, certifications, experience, and location. Base Salary Range: $16.00 to $20.00 per hour

Prestigious insurance defense law firm is seeking an experienced litigation secretary for its Irvine office. We offer competitive benefits and salary commensurate with years of experience and a great team of employees. Role Description This is a full-time in-office position for a Litigation Secretary at Gates, Gonter, Guy, Proudfoot & Muench LLP in Irvine, CA. The Litigation Secretary will perform day-to-day tasks to support legal proceedings for three attorneys. Personal characteristics that will contribute to the success in this position are a strong work ethic, high degree of personal responsibility and accountability, and a high degree of organization. Qualifications Proficiency in legal terminology and procedures Excellent communication and organizational skills Ability to manage legal documentation and correspondence Familiarity with legal research and case management software Experience in maintaining litigation calendars and scheduling Knowledge of court filing procedures and e-filing systems Assist with trial prep Handle a wide variety of complex and confidential time-sensitive material Strong attention to detail and time management skills Must be able to take initiative, be reliable, professional and team-oriented. Previous experience working in a litigation law firm or legal environment We are an Equal Opportunity Employer.

A highly regarded law firm is seeking an experienced Litigation Legal Secretary to join its growing team. This role offers the opportunity to work closely with attorneys and paralegals in a fast-paced, dynamic litigation practice. A successful candidate should be able to execute a variety of secretarial duties related to an active and fast-paced litigation practice. These tasks will include working with attorneys, paralegals, and other members of the firm. The litigation secretary will be assigned to work with 2-3 litigation attorneys. Therefore, the candidate will need effective time management and organizational skills and be extremely detail-oriented. Required Qualifications (Experience, Knowledge, Skills, and Abilities) Experience in e-filing in appellate, district, and California superior courts. Experience calendaring litigation deadlines with input from attorneys. Familiarity with Compulaw, Best Authority, iManage. Experience researching filing procedures for out-of-state filings. Create TOC/TOAs, format and proofread documents

Provides all support functions needed for a department, to include customer service, filing, data entry, faxing, distributing or sorting documentation, and other general clerical duties. Providence caregivers are not simply valued - they're invaluable. Join our team at Providence Medical Foundation and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Required qualifications: 2 years of Continuous employment with St Joseph Heritage Medical Group as a MBO receptionist. Last review must have been On Target or above. Preferred qualifications: Medical Assistant, Billing, or Front Office Management certification from an accredited vocational school. Medical Assistant Certification (CMA) upon hire MS Word, Excel and IDX experience. Why Join Providence? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities. About Providence At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable. The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities. Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits. About the Team Providence Clinical Network (PCN) is a service line within Providence serving patients across seven states with quality, compassionate, coordinated care. Collectively, our medical groups and affiliate practices are the third largest group in the country with over 11,000 providers, 900 clinics and 30,000 caregivers. PCN is comprised of Providence Medical Group in Alaska, Washington, Montana and Oregon; Swedish Medical Group in Washington's greater Puget Sound area, Pacific Medical Centers in western Washington; Kadlec in southeast Washington; Providence's St. John's Medical Foundation in Southern California; Providence Medical Institute in Southern California; Providence Facey Medical Foundation in Southern California; Providence Medical Foundation in Northern and Southern California; and Covenant Medical Group and Covenant Health Partners in west Texas and eastern New Mexico. Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement. Requsition ID: 347236 Company: Providence Jobs Job Category: Administrative Support Job Function: Administration Job Schedule: Full time Job Shift: Day Career Track: Admin Support Department: 7520 FAMILY MEDICINE CA BEAR VALLEY CLINIC Address: CA Apple Valley 19333 Bear Valley Rd Work Location: St Mary High Desert Medical Grp-19333 Bear Vly Road Workplace Type: On-site Pay Range: $23.00 - $27.96 The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities. RequiredPreferredJob Industries Other

LHH has a great opportunity for a Litigation Secretary in Pasadena Seeking someone who is comfortable in Litigation -State and Federal E- Filing -Calendaring - Familiar with Litigation dates -Prepare legal documents, correspondence, memos, emails Seeking 1-2 years of experience as a Litigation Secretary

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

Do you enjoy utilizing organizational, customer focused skills, while handling the everyday occurrences in a successfully operating office? Our established planning firm Wolfgang Capital in Temecula, CA is looking for an Office Assistant to play a key role in running and coordinating the day-to-day operations in a fast-paced office. Our formula for success has been to put our customers first and treat them with honesty and integrity. If you are a strong, proactive office leader that is looking to utilize and share their skills and ideas, please apply today! Minimum Requirements: 2+ years of administrative office experience in a fast-paced environment Intermediate to advanced skills with MS Office Suite This position requires that you possess the following skills: Ability to prioritize projects and manage time Provide outstanding customer service Excellent communication; both verbal and written Good-nature, positive attitude Self-directed initiative A desire for continuous learning Ability to adhere to complex regulatory and compliance requirements Responsibilities: Client Service and Account Processing: Putting client needs first is deeply rooted in our culture and at the core of everything we do. In providing excellent client service, you will: Answer phones and greet clients in a friendly, warm manner Record notes from client conversations in an accurate manner into CRM Complete and process new client and Prospects data; accuracy being pertinent Input prospects and keep database/CRM program up to date Process transactions Set appointments with clients and assist the Advisor with calendar management Pre-appointment preparation including compiling account summaries Provide marketing support as needed including newsletters, blog, social, website, communications, events, etc. Various industry specific tasks Hours M-F 8am-5pm Some evenings required for client events Salary $40,000-$50,000 Benefits Medical insurance 401k with 5% company match PTO Presented by Advisor Employee Services Thank you for your interest in the Office Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website and the services provided ************************** We are not a staffing firm, but together have built a reputable and continuously expanding business model which allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Prominent law firm has an immediate opening for a Litigation Secretary at their office location in Irvine, CA. Candidates must have at least 4-5 years of experience supporting multiple attorneys. Fantastic opportunity to join a diligent and congenial practice group specializing in litigation defense. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Ultimate Staffing is seeking a Receptionist for a leading property development company specializing in residential and commercial projects. This is a fantastic opportunity for a dynamic individual to join a thriving team in Irvine, CA. We are only considering candidates who can start full-time immediately (i.e., not requiring a 2-week notice). Location: Fully Onsite in Irvine, CA Job Type: Temp-To-Hire (transition to permanent employee after 4 months) Schedule: 8:00 AM - 5:00 PM, Monday - Friday Scope of the Role: We are looking for a proactive and organized Receptionist to be the first point of contact for our clients and visitors. The ideal candidate will be adept at managing a variety of tasks in a fast-paced property development environment. The Receptionist will provide essential front-desk support, ensuring a professional and welcoming atmosphere for all visitors and staff. Responsibilities: Greet and direct visitors, clients, and vendors with a professional demeanor. Answer and manage incoming phone calls, take messages, and respond to inquiries. Manage and coordinate appointments and meetings for staff and executives. Handle incoming and outgoing mail and deliveries. Assist with general office duties, including ordering supplies and maintaining office equipment. Support various departments as needed with administrative tasks. Maintain a clean and organized reception area. Assist with special projects and other duties as assigned. Requirements: High School diploma or equivalent (Associate's or Bachelor's degree is a plus). 1+ years of receptionist or front desk experience, preferably in a property development, real estate, or construction setting. Proficiency in Microsoft Office Suite. Excellent communication and interpersonal skills. Strong organizational abilities with attention to detail. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Litigation assistants are an integral part of our litigation teams. They are responsible for providing support to attorneys, paralegals and trial fellows. Duties include assisting attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance. Must be proficient to advanced user of Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of iManage (or other similar document management system) is a plus. Job Functions Responsible for drafting/editing/proofreading of forms, documents and correspondence Mark tables of authorities and tables of content; e-file on the various ECF and other filing platforms Contact court clerks re local rules and prepare courtesy copies when needed Prepare hearing and exhibit binders for attorneys Coordinate travel arrangements and process expense reimbursement requests Perform time and data entry as well as general file management according to the standards required by the firm Manage multiple calendars, including heavy scheduling of meetings, hearings and conference calls Organize meetings, events and trial logistics; order court reporters and audio-visual equipment Ensure documents are sent to docketing in a timely manner Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm data Review prebills, monitor due dates for client invoices Other tasks as needed as assigned by office manager, paralegals, or attorneys Requirements 5+ years of complex civil litigation experience as a legal secretary or as an administrative assistant in a law firm or legal department, High school diploma or GED certificate; Associates or Bachelor's degree preferred Experience e-filing on various platforms and knowledge of Federal and State rules Ability to travel to, and provide support at, off-site trials and arbitration Additional hours (including overtime) will be required on occasion The successful candidate must have excellent communication and interpersonal skills. Ability to work in a team environment and maintain a positive attitude and calm demeanor is crucial Strong computer skills and attention to detail is necessary Excellent time management skills. Must effectively prioritize work/projects and execute tasks in a high-pressure environment. Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests Motivated, self-directed individual with ability to anticipate and resolve issues and work with little to no supervision Physical Requirements Regularly sit for regular lengths of time Occasionally lift and/or move up to 30 pounds; and for extended periods of time, read a computer screen and enter data and information with a keyboard The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and requirements may vary from time to time Role is sensitive. Passing appropriate background checks with insurance carriers is required

The Front Desk Receptionist is responsible for greeting patients and answering telephone calls for the Los Angeles Cancer Network / Compassion Cancer Care Medical Group (OneOncology affiliated medical practice). This role will also provide office support for the front office area. Responsibilities Greet and direct patients and visitors Gate Keeping Patient registration/check-out Collect co-payments and deductibles. Reconcile daily cash report Schedule and update patient appointments, blood transfusions, and diagnostic tests in accordance with established protocol Answer telephone and respond to inquiries, direct caller to appropriate personnel or initiate a triage message for response by medical personnel. Record accurate and complete messages when necessary Maintain supplies and cleanliness of the front office Ensure maintenance of patient confidentiality Demonstrate exceptional customer service skills in the performance of work assignments and duties Accurately document in the EMR system Training new hires on the process and procedures of the practice Maintain accurate records for all appointments scheduled for providers Sorts incoming mail Verifies patient's insurance information and updates billing staff if any changes Key Competencies Strong verbal and written communication skills. Ability to establish and maintain effective working relationships. Demonstrates exceptional assessment, critical thinking, and customer service skills Ability to maintain emotional stability to cope with human suffering, emergencies, and other stresses Ability to seek out resources independently and work collaboratively Ability to collaborate, set priorities, and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations Ability to multitask efficiently Ability to communicate clearly with patients, families, visitors, healthcare team, physicians, administrators, leadership and others Qualifications Great Customer Service Skills Medical Terminology-Oncology/Hematology Specific Basic computer knowledge Previous Oncology/ Hematology experience preferred Fluent in Spanish Salary Transparency: Exact compensation may vary based on skills, education, certifications, experience, and location. Base Salary Range: $16.00 to $20.00 per hour

This position functions as an interface with patients, physicians, staff and is responsible for handles all incoming calls screening, transferring, and answering appropriately, timely, and efficiently. Takes accurate and appropriate messages. Greets patients/visitors, check patients in and out, distributes mail, faxes, etc. Assists department with various duties as needed. In addition, this position will be responsible for obtaining all information relating to patients and facilitates, and collection and dissemination of information to the medical record and information system. Providence caregivers are not simply valued - they're invaluable. Join our team at Providence Medical Foundation and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Required Qualifications: Customer relations experience. Preferred Qualifications: Medical Assistant, Billing, or Front Office Management certification from an accredited vocational school. Medical Assistant Certification (CMA) upon hire. Experience as a receptionist in the healthcare industry or as a Medical Assistant. Experience in handling and balancing cash. MS Word, Excel and IDX experience. Experience with computers or automated scheduling. Why Join Providence? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities. About Providence At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable. The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities. Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits. About the Team Providence Clinical Network (PCN) is a service line within Providence serving patients across seven states with quality, compassionate, coordinated care. Collectively, our medical groups and affiliate practices are the third largest group in the country with over 11,000 providers, 900 clinics and 30,000 caregivers. PCN is comprised of Providence Medical Group in Alaska, Washington, Montana and Oregon; Swedish Medical Group in Washington's greater Puget Sound area, Pacific Medical Centers in western Washington; Kadlec in southeast Washington; Providence's St. John's Medical Foundation in Southern California; Providence Medical Institute in Southern California; Providence Facey Medical Foundation in Southern California; Providence Medical Foundation in Northern and Southern California; and Covenant Medical Group and Covenant Health Partners in west Texas and eastern New Mexico. Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement. Requsition ID: 352800 Company: Providence Jobs Job Category: Patient Services Job Function: Clinical Support Job Schedule: Full time Job Shift: Multiple shifts available Career Track: Clinical Support Department: 7520 FLOAT PERSONNEL CA MISSION Address: CA Mission Viejo 26732 Crown Valley Pkwy Work Location: Mission Heritage Medical Grp-Rheum & Infusion Ctr Workplace Type: On-site Pay Range: $23.00 - $29.08 The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities. RequiredPreferredJob Industries Other

A mid-size regional law firm in Glendale is seeking an experienced litigation secretary with a minimum of 3 years of medical malpractice experience. The ideal litigation secretary must be able to plug in immediately, handling a heavy workload, high email volume, and extensive calendaring using Outlook and ProLaw. Supporting 1-2 attorneys, the litigation secretary will be responsible for preparing and processing pleadings and briefs in state and federal courts, drafting correspondence, managing court filings, and assisting with trial preparation. This role requires a litigation secretary with exceptional organizational skills, attention to detail, and technical proficiency to ensure accuracy and efficiency in a fast-paced environment. If you or someone you know is interested in applying, please send your resume in Word (.docx) format to Kathy at for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.