Receptionist Jobs in Irvine, CA

The Litigation Secretary provides high-level administrative and secretarial support to attorneys within the litigation department. This role requires a strong understanding of legal procedures, excellent organizational and communication skills, and the ability to work independently and as part of a team. Essential Duties and Responsibilities: Calendar Management: Manage complex attorney calendars, including scheduling meetings, court appearances, depositions, and travel arrangements. Proactively identify and resolve scheduling conflicts. Coordinate with clients, opposing counsel, and court personnel to schedule appointments. Document Management: Prepare, review, and proofread legal documents such as pleadings, motions, discovery requests, and correspondence. Maintain electronic and physical files, ensuring accurate and organized records. E-file documents with courts and other agencies as required. Assist with the production of documents for discovery requests. Case Support: Conduct legal research and prepare case summaries as directed. Assist with the preparation of trial exhibits. Manage billing records and prepare invoices. Assist with the organization and preparation of depositions and hearings. Communication: Communicate effectively with attorneys, clients, opposing counsel, and court personnel via phone, email, and in person. Maintain professional and confidential communication at all times. Administrative Support: Order office supplies and maintain inventory. Assist with travel arrangements, including booking flights and hotels. Perform other administrative duties as assigned. Qualifications: High School Diploma or equivalent required; Associate's Degree in Paralegal Studies preferred. Minimum [Number] years of experience as a Litigation Secretary or in a similar role. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of legal terminology and procedures. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Ability to maintain confidentiality. Strong work ethic and a professional demeanor. Preferred Qualifications: Experience with legal practice management software. Experience with e-filing systems. Experience in All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.