Receptionist Jobs in Foster City, CA

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  • Front Desk Receptionist

    Anatomage Inc. 4.0company rating

    Receptionist Job In Santa Clara, CA

    Who is Anatomage? Founded in 2004, Anatomage is a world-leading health care technology company. Anatomage is committed to transcending the limitations of existing medical education with innovative products that elevate the teaching and learning process. Our staff is relentlessly committed to quality and customer satisfaction, striving to make sure our customers realize the full benefits of our unique products. Anatomage is the global 3D medical application leader. Our products are currently installed and used in thousands of universities, institutions, clinics, and hospitals all over the US and world-wide. The Anatomage Table is the most technologically advanced 3D anatomy visualization system for anatomy education and is being adopted by many of the world's leading medical schools and institutions. About the Role Anatomage is seeking a highly motivated Administrative Assistant to join our team! This role will primarily focus on supporting day-to-day office operations, including managing the front desk, greeting visitors, answering phone calls, and directing inquiries to the appropriate team members. The ideal candidate will possess excellent organizational skills, a friendly and professional demeanor, and a can-do attitude to enhance the overall office environment. The Administrative Assistant will also assist with scheduling appointments, managing office supplies, and ensuring a smooth workflow across various departments. **This position is full time on-site Monday-Friday 8:45 am- 5:15 pm with 30 minutes lunch break, at our headquarters location in Santa Clara. This position will be seated at the front desk at all times, unless performing other duties which require you to leave the front desk.** This job is set at $25/hr. What You'll Do Perform general office duties, such as answering front desk phone calls, responding to emails, and greeting visitors Schedule weekly catering and DoorDash orders as well as set up and clean up Coordinate and order office supplies and equipment Handle confidential information with discretion Schedule appointments and maintain calendars for the office staff Travel bookings Assign legal training courses to new employees through Mineral Deliver packages to appropriate employees Assist with quarterly events in the office as well as company events such as holiday parties, etc. Organizing, filing and scanning documents Other duties as assigned Requirements: Great organization skills Excellent verbal and written communication Attention to detail Ability to multitask Positive attitude and excellent interpersonal skills. Qualifications: High school diploma or equivalent required; Associates degree 1-2 years of Administrative assistant experience preferred Strong communication skills, both verbal and written Excellent organizational skills and attention to detail Ability to prioritize and manage multiple tasks Professional demeanor and appearance Ability to work independently and as a part of a team What We Offer Health, Dental, and Vision care for you and your family 401K savings plan with employer matching Generous PTO leave and paid holidays Casual work culture Team bonding activities, catered lunches, free snacks and more at our office! Anatomage is an Equal Employment Opportunity employer. We do not offer H1B Sponsorship at this time. Local candidates preferred. About Anatomage Anatomage has been financially robust and growing for 18 consecutive years. Doctors world-wide have enthusiastically responded to the company's products, making us a market leader and setting the industry standard. Currently, thousands of clinics and hospitals use Anatomage's software for patient diagnosis and treatment planning. Leading radiology equipment companies use Anatomage's software as a key component in their systems. Anatomage offers the world's first and only life-sized virtual dissection table. Students can learn anatomy and physiology using highly interactive and accurate real human-based digital data. Institutions can offer high quality education without worrying about chemicals, facility costs, and regulatory issues. Hundreds of schools have adopted the Anatomage Table as the main teaching tool for students. At Anatomage, there is an opportunity to work alongside the best in the field. With a diverse group of people from various technical, clinical, and artistic backgrounds, Anatomage provides a culture where distinguished individuals can work and collaborate in an organic manner. Our team members all bring unique strengths and talents to their group and embrace each other's diverse perspectives. Anatomage offers a distinct work experience with an exceptional opportunity to develop careers. Our philosophy is to foster a dynamic work environment, and we are proud to let our employees' knowledge and responsibilities grow with the company. Fraud Recruitment Disclaimer It has come to our notice that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondences, claiming they are representatives, subsidiaries or under contract with Anatomage, Inc., and, thus, pretending to represent Anatomage. The main purpose of these correspondences and announcements is to obtain privileged information from individuals, or to induce people to pay a fee for services related to recruitment or training or a new role. Anatomage does not: Send job offers from free email services like Gmail, Yahoo mail, Hotmail, etc.; Request payment of any kind from prospective candidates for employment or any sort of fees; Authorize anyone to either collect money or arrive at any monetary arrangement in return for a job at Anatomage; and Request or require personal documents like bank account details, tax forms or credit card information as part of the recruitment process. Legitimate emails ******************* domains are from the organization, anything outside of the stated domain is likely a scam and fraudulent email. If you have received an offer from any domain other *******************, it is likely a scam and not a legitimate offer. Please do not provide any personal information to the imposters posing as recruiters or the HR manager of Anatomage, Inc. We recommend blocking and reporting their accounts for unauthorized and fraudulent behaviors.
    $25 hourly 14d ago
  • Receptionist

    AGG Legal Staffing

    Receptionist Job In San Francisco, CA

    We are seeking a Front Desk/Legal Assistant for a full-time hourly in-person position. If you're organized, motivated, and eager to work in a law firm setting, this could be the perfect fit! Key Responsibilities: Answer phones, direct calls, and handle incoming mail 📞✉️ Prepare court filings and documents for service 📑 Save and organize documents into the internal system 💻 Maintain office organization and assist with supplies 📦 Help manage legal files and binders 📂 Preferred Experience: Reception and law firm experience (1-3 years) ⚖️ Benefits: Free parking, PTO, paid sick leave 🅿️ 401k, medical/vision/dental insurance 💼 Discretionary year-end bonuses 🎉 Pay: $26-28/hr 💸 If you're ready to be a key part of a dynamic office, apply today!
    $26-28 hourly 16d ago
  • Litigation Secretary

    Barnes, Pailhe & King Legal Search

    Receptionist Job In San Francisco, CA

    Litigation Secretary - Boutique Law Firm | San Francisco | $95K-$105K Our client, a boutique law firm, is seeking an experienced Litigation Legal Secretary with 5+ years to join their team in San Francisco. This role supports multiple litigation attorneys and requires strong organizational skills, attention to detail, and the ability to manage a high-volume desk in a fast-paced environment. The firm offers a collegial and team-oriented culture, where staff are valued as key contributors to the firm's success. They seek a dedicated professional with a can-do attitude who thrives in a busy yet supportive environment that encourages growth and excellence. Key Responsibilities: Prepare and file legal documents in state, federal, and appellate courts (including TOAs and TOCs). Manage attorney calendars, schedule meetings, depositions, and travel. Handle e-filing, document management, and administrative tasks such as expense reports and time entry. Proofread and finalize pleadings, discovery, and correspondence. Maintain deadlines using a docketing and calendaring system. Qualifications: 5+ years of experience supporting litigation attorneys. Strong knowledge of state and federal court rules and procedures. Experience with e-filing, calendaring programs (e.g., CompuLaw), and document management systems (e.g., iManage). Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint). Professional demeanor, excellent communication, and the ability to multitask. Hybrid arranagement - 4 days/week in-office. Compensation: $95K-$105K This is an excellent opportunity to join a highly respected firm with a collaborative team and a strong litigation practice. If you're interested, please apply or reach out to learn more!
    $95k-105k yearly 16d ago
  • Receptionist

    Career Group 4.4company rating

    Receptionist Job In San Francisco, CA

    Our client, a prestigious venture capital firm, is seeking a friendly, organized, and proactive Receptionist who can thrive in a fast-paced environment. In this role, you will work closely with our Operations Manager and Head of Operations to manage our front desk and support broader office operations. As the first point of contact for visitors, you will play a key role in creating a welcoming and professional environment. **Please note that this is an onsite, temp-to-perm role in San Francisco, CA. Key Responsibilities Open and close the office each day, ensuring a smooth transition to after-hours security. Provide a warm, professional, and welcoming experience for all visitors and employees. Support the office team (~10 FTE) with administrative and operational needs. Manage, order, and stock office supplies, snacks, beverages, and equipment. Ensure the smooth operation of office equipment and IT, coordinating with vendors as needed. Work with the Operations team to monitor the reception and office budget. Oversee mail distribution, filing, and record updates as required. Manage office vendors, including cleaning services, IT support, and security providers. Qualifications & Skills 1-3 years of proven experience as a front desk operator, receptionist, or in a similar role. Strong verbal and written communication skills and a friendly, professional demeanor. Thorough knowledge of customer service principles and basic reporting procedures. Proficiency in English (oral and written). Solid knowledge of Microsoft Office or Google Suite and the ability to learn new platforms quickly. Strong organizational and multitasking abilities. Comfortable working in a fast-paced environment and handling multiple priorities. Ability to work independently and apply problem-solving skills when needed. Salary $70k-$90k + Bonus + Benefits You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance
    $32k-41k yearly est. 3d ago
  • Receptionist

    Beacon Hill 3.9company rating

    Receptionist Job In San Francisco, CA

    Our client, a software company located near Union Square in San Francisco, CA, is seeking a Temporary Office Coordinator to start work February 21st - March 6th. This role requires someone with flexibility, punctuality, and a desire for great customer service. This position sits at reception, greets employees and clients, stocks supplies, orders lunches, sets up for happy hours, and makes sure the bathroom is stocked with supplies. They want this candidate to set the overall atmosphere and really uplevel the role and employee experience. The position will restock the kitchens of two floors, make sure the conference rooms are tidy, and help with some event support. GSuite experience is required. Hours are 8:30am to 5pm. Hourly rate up to 25/hr. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
    $30k-38k yearly est. 18d ago
  • Litigation Secretary

    Adams & Martin Group 4.3company rating

    Receptionist Job In San Francisco, CA

    We are working with a firm seeking a highly motivated Litigation Secretary with at least two years of experience to join their team in San Francisco. In this role, you will work directly with attorneys to provide critical administrative and secretarial support, ensuring the efficient delivery of quality legal services. If you're organized, detail-oriented, and thrive in a collaborative environment, we want to hear from you! Key Responsibilities: Provide secretarial and administrative support to attorneys, managing complex and specialized tasks related to litigation cases. Prepare and format legal documents, including drafting correspondence, managing calendars, filing documents, and coordinating court filings. Collaborate with a team to ensure deadlines are met and clients receive exceptional service. Order and maintain office supplies, and assist with building-related issues and other general office needs. Provide back-up secretarial assistance as required for other attorneys. Requirements: 2+ years of experience as a litigation practice assistant or legal secretary. In-depth knowledge of federal and local court rules. Proficiency in MS Office, TOC/TOA tables, document management, e-filing, and legal database software. Excellent written and verbal communication skills. Superior organizational skills, including filing, calendaring, and proofreading. Ability to manage multiple tasks efficiently and work under pressure to meet deadlines. Desired Qualities: Professional and polished demeanor with strong interpersonal skills. Detail-oriented with a proactive and adaptable approach to problem-solving. Ability to work independently and in a team-oriented environment. If you're ready to contribute your expertise to a fast-paced, high-performing team, apply today! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
    $40k-48k yearly est. 18d ago
  • Medical Receptionist

    Mindlance 4.6company rating

    Receptionist Job In Emeryville, CA

    Job Title: Medical Receptionist Duration: 3 Months+ Contract to Hire The role although stationed in the Emeryville location, the candidates will need to go offsites to our Walnut Creek, Davis, and Castro Valley location as well. Required skills: • Experience working in a medical office (e.g. medical office administrative assistant, medical assistant certification, etc.) is highly desirable • Previous workers' compensation experience preferred • Previous HMO and PPO insurance verification experience • Working knowledge of EMR systems preferred • Exceptional customer service skills • Outgoing and energetic personality • Excellent phone etiquette • Highly effective interpersonal, verbal, and written communication skills • Dedicated to providing excellent service to all patients • Strong organizational skills and the ability to multitask • Exercised patience in a high-volume, high-stress environment • Great team player • Type at least 40 wpm • Bilingual in Spanish Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.
    $33k-39k yearly est. 10d ago
  • Front Desk Receptionist

    Netpolarity, Inc. (Saicon Consultants, Inc.

    Receptionist Job In Stanford, CA

    This is a 100% on-site job. Primary responsibilities: ● Respond to routine inquiries from students, faculty, external constituents, and staff. ● Contribute to general office administration and process improvements, which may include report creation and distribution, filing, data entry, collating, guest check in and out, billing, audits, and preparing reservation material. ● Process and sort all incoming and outgoing mail and deliveries. ● Ensure security and safety of residents by following protocol. ● Regularly engage with executive program guests, students, and vendors. ● Research and resolve routine issues such as service requests and minor maintenance. Refer complex issues to other staff. ● Other duties may also be assigned Requirements: To be successful in this position, you will bring: ● Flexibility with regard to the weekly schedule. ● 2 years of customer service experience, preferably within the hospitality, academic, and/or facilities industries. ● Strong written and verbal communication skills. ● Basic computer skills, including experience with Microsoft Office Suite. ● Customer service skills. ● Basic office administration skills. ● Strong critical thinking and sound decision-making capacity. Physical Requirements: ● Often sit, perform desk-based computer tasks. ● Frequently stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 50 pounds. Working Schedule: ● 100% Onsite ● Work schedule: Saturday-Wednesday, 6:30am-3pm OR 10am-6:30pm Consistent schedule is NOT guaranteed Schedule will likely change every 2 weeks 30-40 hours every week Working holidays is expected
    $33k-44k yearly est. 2d ago
  • Litigation Secretary

    Pathways Personnel

    Receptionist Job In San Francisco, CA

    Our client is a mid sized regional California law firm with a congenial family friendly environment. Our client's practice is in a specific niche that helps make California a better place to live for everyone - especially our children. They are seeking a Litigation Secretary for their San Francisco or East Bay office. If you have 3+ years of Litigation Secretarial experience and enjoy a relaxed work environment the salary will go to 90K, they could be flexible depending on experience. Our client has a remote hybrid schedule where employees come in ONE day per week. Responsibilities: Prepare legal documents including correspondence, memoranda and shell documents Prepare and process state/superior/federal court and administrative agency filings Proofread documents for content and clarity, and create redlines Prepare and process new client and matter forms, fee agreements, engagement letters, and vendor invoices Provide heavy calendaring for assigned attorneys, maintain client and administrative files Prepare expense reports and make travel arrangements Proofread and update presentation materials and create and work with PDF documents Qualifications: 3+ years of Litigation Secretarial experience E-filing experience is required Must be able to coordinate complex scheduling for multiple attorneys Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint) and various legal software applications (including CompuLaw preferred); experience working with a document management system
    $39k-57k yearly est. 16d ago
  • Front Desk Receptionist

    Travel Visa Pro

    Receptionist Job In San Francisco, CA

    WHY TRAVEL VISA PRO & PASSPORTOLOGY: Flexible Schedule Part-time Position Weekend Shifts Available Unused sick and vacation bonus pay out Sick time Vacation/PTO time Sales Commission 1% of everything you sell Six (6) Paid Federal holidays: New Years, Memorial, Independence, Labor, Thanksgiving, and Christmas Days. Annual COLA (Cost of Living Adjustment : 8.7% in 2022, 3.2% in 2023, 2.5% in 2024). Public/Transit (i.e. bus/metro pass) coverage Travel Miles Reimbursement for use of personal vehicle for business needs 401k with a 3% safe-harbor contribution to all eligible employees Potential Profit-sharing bonuses Trusted name in the industry over 16 years Very competitive pay Very quick path for growth and advancement much more, apply to inquire ABOUT TRAVEL VISA PRO & PASSPORTOLOGY Travel Visa Pro specializes in helping people traveling internationally by obtaining international travel documents (i.e. US Passports, Travel Visas, Legalizations, Apostles) for them. We work with all kinds of great customers going to all kinds of cool places - we don't get to go, but we get to help them go. Travel Visa Pro was established in 2009 and grew into over 150 service locations nationwide in 2024. Passportology specializes in assisting people with their virtual mail and package handling as well as service of process/registered agent and new business registrations. WHAT TRAVEL VISA PRO & PASSPORTOLOGY IS LOOKING FOR - FRONT DESK RECEPTIONIST: Currently, we are looking for a customer friendly, team-player for Front-Desk receptionist to help us serve our customers at our busy office in Lower Pacific Heights neighborhood in San Francisco on the corner of Pine St and Fillmore St. Ideal candidates will provide an exceptional customer service experience through tailored solutions that meet specific client's travel document needs in person & via phone/e-mail. As a member of our team, you will also play a crucial role in assisting clients with their mail, passport, visa, legalization/apostille application processes, ensuring a smooth and hassle-free experience. We offer part-time positions with work hours for shifts: mornings 9am-1pm & afternoons 1pm-5am. Monday thru Friday & Saturday 10.30am-2.30pm weekend shifts are all available. We are flexible if you are flexible. You can work as much or as little as you'd like. Qualified and experienced candidates may be offered a full-time position. DUTIES AND RESPONSIBILITIES: Be “Face” of our office in Lower Pacific Heights neighborhood in San Francisco - meet and greet customers. Manage incoming customer inquiries: online, on the phone and in-person. Scan and process incoming mail for our virtual mail clients. Assist customers with pick up and drop off documents and mail/packages. Direct customer-traffic to/amongst other staff members. Welcome walk-in customers, check them in, take payments, print passport photos, and explain the service process. Assist walk-in clients in completing application forms accurately and efficiently. Review and verify application documents for completeness and accuracy. Resolve any issues and/or challenges that may arise during the customer's visit. Advise and guide clients, based on their specific travel needs, ensuring realistic expectations. Provide personalized guidance and support to clients regarding passport, visa, legalization/apostle requirements; provide detailed information on available services that align with requirements, assisting the customer in making informed decisions. Maintain a high level of professionalism and confidentiality in handling sensitive client information. IDEAL QUALITIES: The Ideal candidate MUST arrive to work on time, punctuality is required. Integrity & sensitivity dealing with personal data is mandatory. All employees will be required to consent to & pass a federal & state background check. The ideal candidate should: Have previous experience in a receptionist and a mail-room operator role. Have high attention to detail and strong organizational skills. Be able to work independently and efficiently in a fast-paced environment. Have strong communication and interpersonal skills. Quick to learn new skills quickly. Be a team player. Be punctual & flexible. Have a proven track record in outstanding customer service. Be able to perform under tight and stressful deadlines. Be to lift package(s) up to 30lbs Possess great telephone skills. Be able to perform under tight and stressful deadlines.
    $34k-44k yearly est. 14d ago
  • Agent Office Ambassador

    Sereno 2.9company rating

    Receptionist Job In San Jose, CA

    The Agent Office Ambassador - Willow Glen provides hands-on support and oversight for the day-to-day needs and functions for Sereno's Willow Glen office. Sereno's mission is to provide the highest level of support for our real estate team to ensure they can deliver the best possible experience to the client. This is an in-person position with the expectation to provide onsite support as deemed necessary by VP of Experience - Willow Glen. Essential Functions: The following reflects the definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Provide onsite first-class customer service to all clients, staff and guests Cultivate a positive work environment and communicate in a proactive and responsive manner to drive successful outcomes Establish and maintain effective working relationships with management, co-workers, agents, clients, and vendors Assist agents with ordering and managing sale/open house signs including panels, A-frames and riders Oversee administrative needs such as maintaining agent rosters, ordering sign installations, and providing hands-on administrative support for agents' transactions when needed Use Brokermint to manage data input for transaction management and accounting systems Maintain efficient personnel records in Google Drive for all agents and agent assistants assigned to the office Exercise discretion and maintain confidentiality at all times with regard to all agent, client, and company information Problem solve to meet client and agent needs, including collaboration with other departments within Sereno (Marketing, IT, Finance) Build rapport with office staff, management, and agents and serve as the point of contact for all office related needs Coordinate with Facilities to arrange vendor services where necessary (carpet cleaning, janitorial, paint, plumbing) Collaborate with VP of Experience to assist with overseeing office relocation, renovations and other facilities related duties when needed Oversee office equipment maintenance and service needs and ensure the technology team is aware of needs immediately within the office Maintain cleanliness, organization and upkeep of the office and property Maintain and update the S2 and Brivo door systems to ensure doors open and lock at the appropriate times and all keys are created, updated, and removed in the system as needed Provide coverage and administrative support to other Sereno offices when needed Ensure the office is consistently well-stocked with supplies Relieve other team members for required lunch breaks Some travel within the Bay Area may be required for certain events Be a consistent, reliable onsite presence for the various needs of the Willow Glen office. Office Support to VP of Experience Coordinate meetings for all team members to ensure a culture of collaboration Oversee the onboarding and offboarding of agents to ensure a seamless, accurate and cohesive experience when joining and leaving the company Coordinate office events and lunches by ordering food, coordinating setup and clean up, managing RSVP's, ensuring AV equipment is ready for use Update VP of Experience on overall office and agent activity Marketing and Sales Support for Agents Provide hands-on marketing and sales support to agents by assisting with utilizing marketing tools and platforms such as Moxiworks, Realscout, Homesnap, and other core Sereno tools. Support agent with using company tools and technology to create a Comparative Market Analysis (CMA) report when needed Collaborate with the Marketing department to stay abreast of marketing strategies that help drive sales Support agents with developing their social media presence to further enhance their individualized marketing strategies Skills and Qualifications: Below is a summary of the experience, skills, and education a candidate needs to possess to be successful in the role: Minimum 2 years administrative/customer service experience Skilled at being proactive, patient, accurate and a good communicator Must possess solid technical proficiency with Microsoft Windows and G-Suite Experience working within CRM or real estate-related transaction management software is a plus Experience with overseeing facilities for office relocations and renovations Experience with using marketing strategies to drive sales Physical Requirements: While performing the duties of this job, the employee is frequently required to do the following: With or without reasonable accommodation(s), the essential functions of this position require certain physical and mental abilities. These abilities include, but are not limited to: sitting, standing, walking, bending, stooping, pushing, pulling, lifting (up to 25 lbs.), typing, writing (in English), reading (English), speaking (English), seeing, hearing, driving, basic mathematical calculations, problem-solving, reasoning, composition, and decision-making. Work environment: Moderate noise associated with a small office work environment. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
    $38k-46k yearly est. 9d ago
  • Front Office Assistant

    Tcwglobal

    Receptionist Job In Mountain View, CA

    Mountain View, CA 94040 (*Local candidate only. Onsite) $30hr ( Weekly pay) Part-time: M-F 7:30am-12:30pm (25hrs a week) 1 yr contract (Excellent potential for extension) Our client is a thriving educational tech company that envisions a world where anyone, anywhere can transform their life by accessing the world's best learning experience. Their mission and vision unite their team; above all, they share a common passion for ambitious goals. They are also a strong, fun-loving community that shares meals, music, volunteering, sports, and more! Job Description: In this role, you will be the first point of contact for visitors at the front desk and integral to creating a welcoming and efficient office atmosphere. Your duties will cover a range of areas including liaising with building maintenance and security, managing employee badging, assisting with event setups, and handling mail sorting and forwarding for various departments. The ideal candidate will be organized, proactive, and possess excellent communication skills. Key Responsibilities: Reception and Front Desk Management Greet visitors and employees professionally and courteously. Manage incoming calls (very few a week) and direct them to the appropriate personnel or department. Maintain the front desk area, ensuring it is clean and welcoming. Facilities & Vendor Management Oversee daily building operations at HQ. Oversee tasks and address building-related issues with maintenance, security and property management. Manage procurement of office and kitchen supplies. Handle the creation and deactivation of employee badges. Act as the point of contact for security alarms and alerts. Shipping and Receiving Organize and categorize incoming mail efficiently. Utilize package scanning to notify employees of deliveries. Manage the rerouting of packages and important documents. Administrative Support Scan and digitally upload mail for specific departments. (NDA required) Handle time-sensitive documents and invoices. Assist Finance with check deposits. Monitor and respond to messages in the #campusmountainview Slack channel. Analyze and maintain daily and weekly reports from ;our ticket tracking system and desk reservation software, Event Management Under the direction of our West Coast Events Coordinator Occasionally be available to come in early or stay late to assist with setup and breakdown of office events. Act as additional guidance and support to event attendees on event days. Collaborate with vendors and caterers. Conduct pre- and post-event walkthroughs with the event Point of Contact (POC). Qualifications: High school diploma or equivalent. 2+yrs experience in a front desk, Mailroom, administrative, office assistant, or facilities management role. Must be comfortable being the face of the company; sitting at the front desk and greeting guests Requires being personable and friendly with staff and guests Must have ability or experience to handle highly sensitive information with high discretion; very capable of keeping confidentiality due opening mail from legal and finance teams( may requires to sign NDA) Able to open and scan mail, digitally upload mail for specific depts and forward them to the recipients in different states. Some understanding with supporting events ( speaking with vendors and caterers and moving chairs around. assist with setup and breakdown of office events). Occasionally be available to come in early or stay late to assist with setup and breakdown of office events. Hours would still be 5hrs a day) Experience with manage and provide badging for guests and employees Proficiency in Microsoft Office Suite, Google Drive and Slack or similar chats Physically capable of lifting up to 40 lbs and moving furniture for events set-up. Bonus: Working for a legal dept or a role that required handling very sensitive information. Bonus: Experience with ServiceNow ticketing Bonus: Experience with shipping to FedEx and rerouting of packages. Excellent communication and interpersonal skills. .
    $30 hourly 6d ago
  • Litigation Secretary

    Berliner Cohen, LLP 3.8company rating

    Receptionist Job In San Jose, CA

    Berliner Cohen LLP, a mid-sized law firm in San Jose, has an immediate opening for a highly skilled Litigation (legal) Secretary with at least 5 years of stable employment experience supporting multiple litigation attorneys. The successful candidate will have advanced knowledge of MS Word to create and edit correspondence, briefs, pleadings, TOAs, TOCs, and other legal documents. Must be proficient at e-filing and know Federal and State court rules. Additional responsibilities include maintaining attorney calendars, scheduling meetings and depositions, expense reports, check requests, and coordinating the maintenance of client files. Familiarity with utilizing a document management system such as NetDocs is helpful. Strong organizational skills and the ability to juggle multiple priorities in a fast-paced, team-oriented environment are imperative. The successful candidate's hourly rate for this position is $45 to $55 an hour, reasonably expected to be set within this range; however, actual compensation will depend on a variety of factors, including, without limitation, the candidate's qualifications and experience. The range listed is for someone with at least five years of secretarial experience. The candidate must be willing to work out of our San Jose office (no remote work available).
    $35k-42k yearly est. 7d ago
  • Arthaus Studios Front Desk Associate

    Riaz Capital

    Receptionist Job In Oakland, CA

    About Artthaus Studios Artthaus Studios is an innovative and forward-thinking member community that encompasses an intersection of creative offices, artist studios, and a makers facility all brought together under one roof. Aimed at creating a diverse community of creative professionals it offers over 100 offices, studios, and other spaces catering to the needs of artists, entrepreneurs, and small creative businesses ranging from design, film, web, publishing, photography, and beyond. To learn more about our amazing community, please copy and paste the following url into your browser: **************************** About You You are a high energy individual with very strong interpersonal skills and knack for tackling problems head on. You are able to pivot quickly and handle multiple responsibilities simultaneously without missing a beat. If you would like to provide a top notch experience for our Artthaus Members and guests while picking up some experience in Real Estate Operations, then this opportunity is for you! Greeting /Point of Contact: Deliver an exceptional Member Experience through Artthaus operational standards guidelines Greet and check-in Artthaus Studios member guests Greet people who come in for tours, track walk-ins, vendors, and guests Assist with Artthaus studios Member check-ins and check-outs Answer “walk-up” member and guest questions or refer the inquirer to additional resources Administrative/Operations support Assist with ensuring an excellent sense of arrival, presentation and cleanliness of the building Conduct daily walkthroughs to ensure the building, kitchen, and office (common area and conference rooms) are clean and well kept Opening Ensure on a daily basis all opening procedures are followed per opening check list Closing Ensure on a daily basis all closing procedures are followed per closing check list Assist with administrative onboarding and offboarding tasks for members as needed Onboarding: Provide move in boxes, ensure that unit is clean and move in ready Offboarding: administrative offboarding tasks for members as needed Assist with recurring Building operational needs Receive and route incoming phone calls to the appropriate department while maintaining a positive and helpful attitude Assist with package arrivals and delivery Assist with keys and access cards where needed Ensure cleanliness of the front desk Assist Operations team with daily office support tasks Assist with fielding and completing assigned submitted administrative requests Ensure lunch delivery and set up for meetings with CEO and other important meetings for team members Events and Community Management Assist with set-up and breakdown of and assisting staffing of events as needed Re-stage spaces after use from events General support Any additional responsibilities deemed necessary for effective functioning of building operations by Artthaus Community Director and management team Qualifications: Bachelor's Degree preferred, but not required. 2+ years experience in a customer facing role. 4+ years experience required in lieu of a degree. Ability to work in a fast-paced environment with frequently changing priorities Ability to work individually and with a team Strong verbal and written communication skills Intermediate skills with Microsoft Office and Google applications Able to demonstrate integrity, dependability, punctuality, responsibility, accountability, self-awareness, strong work ethic, and compassion.
    $30k-41k yearly est. 18d ago
  • Front Desk Sales Associate (Full-time/Part-time)

    Ayla Interior Design 3.4company rating

    Receptionist Job In San Jose, CA

    Job Opportunity: Front Desk Sales Associate (Full-time/Part-time) Front Desk Sales Associate Type: Full-time/Part-time Available Responsibilities: Greet and assist customers in a friendly and professional manner. Provide product information and design suggestions to meet customer needs. Handle sales transactions and maintain accurate records. Collaborate with the design team to create customized furniture solutions. Manage phone inquiries and schedule appointments. Maintain a clean and organized front desk area. Requirements: Strong communication and customer service skills. Basic design knowledge and a keen eye for aesthetics. Ability to work independently and as part of a team. Prior sales or design experience is a plus. Proficiency in English; additional languages are an advantage. How to Apply: Please send your resume and a brief cover letter to *********************** or visit our store at San Jose to apply in person. Join our team and help customers create beautiful spaces with our premium furniture collection!
    $33k-44k yearly est. 14d ago
  • Front Desk Receptionist

    Career Group 4.4company rating

    Receptionist Job In South San Francisco, CA

    A global consulting firm, specializing in consulting, software, and technology, is seeking a highly organized and professional Operations/Front Desk Receptionist to support a dynamic and fast-paced office environment. This is a wonderful opportunity for a candidate eager to grow within a professional environment within a wonderful team oriented environment that offers growth. *** This is a temp to hire role. Onsite Monday through Friday. The role can be based in the South San Francisco or Foster City office. Responsibilities: Serve as the front desk receptionist, handling phone calls, greeting visitors, and managing deliveries. Oversee general office maintenance and ensure a professional and organized workspace. Manage administrative tasks, including filing, correspondence, data entry, expense reports, and invoicing. Schedule and prepare conference rooms for meetings in a professional setting. Assist with set up and break down, materials, and catering. Order and maintain office supplies, reconcile invoices, and coordinate documentation logistics. Provide scheduling support for multiple individuals, including appointment setting, calendar management, and meeting coordination. Support corporate events, managing logistics and coordination. Requirements: High school diploma required; post-secondary education or an Associate's/Bachelor's degree preferred. Prior experience within an office setting or high end hospitality/retail/restaurant setting. Proficiency in MS Office (Word, PowerPoint, Excel, Outlook); SAP and corporate travel/expense experience is a plus. Strong oral and written communication skills. Professional appearance and demeanor with the ability to exercise good judgment and discretion. Attention to detail, dependability, and punctuality. Proactive, self-motivated, and able to manage multiple tasks and meet deadlines. Experience working independently and as part of a team in a fast-paced environment. A sense of humor is appreciated! Salary: $25/hr with comprehensive benefits. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
    $25 hourly 15d ago
  • Litigation Secretary

    AGG Legal Staffing

    Receptionist Job In San Francisco, CA

    AmLaw 100 Firm is seeking an experienced Legal Administrative Assistant to assist with supporting its growing San Francisco office. The Legal Administrative Assistant will be part of a team supporting the firm attorneys in our Litigation & Trial Practice Group performing a variety of administrative duties including complex litigation court filings, type and revise correspondence, memoranda, documents, time sheets and project work; proofreading and ensuring quality of all document action; telephone and mail distribution; coordinate and plan events; coordinate travel arrangements; and maintain files. The ideal candidate will be an excellent collaborator, is willing to learn and grow while contributing to the practice group. ESSENTIAL DUTIES The Legal Administrative Assistant should have work experience in: Administrative skills Word processing skills General office procedures and filing techniques The capability to concentrate on detail and organize work Strong knowledge of local, state and federal court filing processes and procedures The ability to work with a wide spectrum of individuals Heavy administrative work Case and project management Typing, editing and proofreading correspondence and legal documents Entering attorney time Billing Electronic filing Answering telephones and sorting mail Maintaining client portals Coordinating travel arrangements Processing expense reimbursements Interacting with clients and maintaining files Must be proficient in MS Word, Outlook, and Excel SKILLS NEEDED TO BE SUCCESSFUL Have exceptional administrative and word processing skills. Have the ability to organize and prioritize numerous tasks and complete them under time constraints. Have great attention to detail, and the ability to concentrate and organize work. Must be able to work well independently while handling complex situations, analytical, and self-starters. Able to work with a wide spectrum of individuals. Possess good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic. Able to proofread typed material for contextual, grammatical, typographical or spelling errors is also needed. Have a working knowledge and prior experience with e-Filing procedures. EDUCATION & EXPERIENCE A minimum of 5+ years of prior litigation experience in a law firm is highly desirable. A high school diploma is required; an Associate or Bachelor's Degree is highly preferred.
    $39k-57k yearly est. 17d ago
  • Litigation Secretary

    Pathways Personnel

    Receptionist Job In Fremont, CA

    Our client is a mid sized regional California law firm with a congenial family friendly environment. Our client's practice is in a specific niche that helps make California a better place to live for everyone - especially our children. They are seeking a Litigation Secretary for their San Francisco or East Bay office. If you have 3+ years of Litigation Secretarial experience and enjoy a relaxed work environment the salary will go to 90K, they could be flexible depending on experience. Our client has a remote hybrid schedule where employees come in ONE day per week. Responsibilities: Prepare legal documents including correspondence, memoranda and shell documents Prepare and process state/superior/federal court and administrative agency filings Proofread documents for content and clarity, and create redlines Prepare and process new client and matter forms, fee agreements, engagement letters, and vendor invoices Provide heavy calendaring for assigned attorneys, maintain client and administrative files Prepare expense reports and make travel arrangements Proofread and update presentation materials and create and work with PDF documents Qualifications: 3+ years of Litigation Secretarial experience E-filing experience is required Must be able to coordinate complex scheduling for multiple attorneys Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint) and various legal software applications (including CompuLaw preferred); experience working with a document management system
    $39k-57k yearly est. 16d ago
  • Office Associate

    Netpolarity, Inc. (Saicon Consultants, Inc.

    Receptionist Job In Sunnyvale, CA

    Role : Office Admin Duration : 3-6 month role with possibility of extension Working Hours: Part time role about 24 hours a week Pay rate : $20/hr on W2 Only for W2 Candidates/ No C2C Description We are seeking a reliable and proactive Office Admin to manage our office operations and provide administrative support to our WW Business Process Reengineering (BPR) team, located in Sunnyvale. The ideal candidate will have excellent organizational skills, a positive attitude, and the ability to multitask in a fast-paced environment. This role with be 3 days/week onsite (part-time position 24 hours/week). Key Responsibilities: • Manage office supplies and inventory, ensuring all necessary materials are stocked. • Assist with team requests, including but not limited to equipment, conference rooms, and other office-related requests. • Perform data entry and maintain databases to ensure information is up to date. • Answer phone calls, respond to emails, and handle inquiries in a timely and professional manner. • Coordinate office events, meetings, team summits, etc. • Assist with new hire and contractor onboarding. • Ensure a clean, organized, and welcoming office environment. Preferred Qualifications: • Able to understand assignments and complete them with confidence. • Commitment to excellence, responsiveness, and attention to detail. • Strong organizational skills with the ability to prioritize tasks. • The ability to remain positive and innovative in ambiguous situations. • Resourceful and able to work collaboratively with others. • Excellent communication and interpersonal abilities. • Excellent written and verbal skills with a strong sense of professionalism. • Ability to lift and carry items up to 30 pounds (e.g., office supplies, equipment, documents). • High school diploma or equivalent. • Proven experience as an office administrator or in a similar administrative role is a plus. • Proficient in products and programs such as Calendar, Numbers, and Keynote is a plus.
    $20 hourly 16d ago
  • Litigation Secretary

    Pathways Personnel

    Receptionist Job In San Jose, CA

    Our client is a mid sized regional California law firm with a congenial family friendly environment. Our client's practice is in a specific niche that helps make California a better place to live for everyone - especially our children. They are seeking a Litigation Secretary for their San Francisco or East Bay office. If you have 3+ years of Litigation Secretarial experience and enjoy a relaxed work environment the salary will go to 90K, they could be flexible depending on experience. Our client has a remote hybrid schedule where employees come in ONE day per week. Responsibilities: Prepare legal documents including correspondence, memoranda and shell documents Prepare and process state/superior/federal court and administrative agency filings Proofread documents for content and clarity, and create redlines Prepare and process new client and matter forms, fee agreements, engagement letters, and vendor invoices Provide heavy calendaring for assigned attorneys, maintain client and administrative files Prepare expense reports and make travel arrangements Proofread and update presentation materials and create and work with PDF documents Qualifications: 3+ years of Litigation Secretarial experience E-filing experience is required Must be able to coordinate complex scheduling for multiple attorneys Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint) and various legal software applications (including CompuLaw preferred); experience working with a document management system
    $39k-57k yearly est. 16d ago

Learn More About Receptionist Jobs

How much does a Receptionist earn in Foster City, CA?

The average receptionist in Foster City, CA earns between $26,000 and $43,000 annually. This compares to the national average receptionist range of $24,000 to $38,000.

Average Receptionist Salary In Foster City, CA

$34,000

What are the biggest employers of Receptionists in Foster City, CA?

The biggest employers of Receptionists in Foster City, CA are:
  1. AIT Worldwide Logistics
  2. indiGO Auto Group
  3. Victory Honda of San Bruno
  4. CBRE Group
  5. The Providence Group
  6. Eskaton
  7. Cypress Lawn Memorial Park
  8. IWG PLC
  9. Menlo Park Post Acute
  10. PACS
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