Receptionist Jobs in Coronado, CA

Job Title: Temporary Receptionist Duration: 6 months (with potential for extension) Pay Rate: $20-$22/hour Are you a detail-oriented multitasker who thrives in a fast-paced environment? We're looking for a Temporary Receptionist to join our San Diego team and help keep things running smoothly! In this role, you'll be the face of our office, providing excellent customer service, managing clerical duties, and supporting various departments with essential tasks. If you're tech-savvy, organized, and eager to take on new challenges, we want to hear from you! What You'll Do: Serve as the first point of contact for visitors and callers, managing multi-line phones and scheduling meetings Keep our office running efficiently with clerical tasks like photocopying, filing, and mail distribution Help organize and coordinate meetings, conferences, and events Support the Branch Manager and Operations Manager with data entry, reports, and other administrative needs Maintain office supplies, troubleshoot basic IT issues, and keep the workspace tidy and welcoming Handle mailings, assist with office technology, and ensure smooth day-to-day operations What You Bring: High school diploma (or equivalent) and at least 1 year of administrative experience Proficiency in Microsoft Word, Excel, and Outlook Strong attention to detail, organizational skills, and the ability to juggle multiple tasks Excellent communication skills and a professional demeanor Previous experience with data entry, certified mail, and 10-key by touch is a plus Ready to make an impact in a dynamic office environment? Apply now and join our team for a rewarding 6-month opportunity! EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws. REQUESTING AN ACCOMODATION Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired. If you would like to be considered for employment opportunities with Suna Solutions and have accommodation needs for a disability or religious observance, please call us at ****************, send us an email or speak with your recruiter. PAY TRANSPARENCY POLICY STATEMENT Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington as set forth below.

Contract Duration - 6 Months Max Pay - $21/hr W2 The Temporary Receptionist plays an important role in the organization by performing a number of tasks related to the branch's administrative functions. The role is primarily responsible, under intermittent supervision, for performing full administrative duties in support of the branch office by providing customer service, conducting research, preparing reports, handling information requests, ordering supplies and performing clerical functions such as preparing correspondence, copying, filing, faxing, and scheduling meetings in the absence of the full-time staff member. Essential Functions · Provide receptionist coverage as needed, including but not limited to, answering multi-line phones, scheduling meeting room and greeting visitors. · Perform general clerical duties and office support, to include, but not limited to: photocopying, faxing, mail distribution and filing. · Coordinate events, meetings, and conferences with cross-functional departments; prepare agendas and set-up meeting facilities as needed. · Tidy up conference rooms after use. · Provide administrative support to other departments as necessary and time available, examples may include: Excel sheet cleanup Stuffing envelopes Resize photos · Provide assistance to Branch Manager and Branch Operations Manager as needed. · Answer incoming calls, provide responsive and courteous service to callers by providing information or routing them to the appropriate party as needed. · Collect, sort, and correctly distribute incoming mail and packages; log all packages per branch procedure. · Assist in the preparation and delivery of mailings as needed. · Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. · Partner with IT helpdesk and assist in the troubleshooting of basic office technology issues. · Make copies and prepare other deliverables for meetings and marketing campaigns. · Maintain a tidy and comfortable office space by picking up waste, watering plants, tidying kitchen area, refreshing magazines, etc. · Compose, type, and distribute correspondence and memos. · May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. · Perform other duties as assigned. Qualifications · High school diploma or equivalent, along with at least one year experience providing general administrative support. · Highly organized and detail oriented. · Ability to work in a fast-paced, deadline-driven environment required. · Prior experience preparing certified mail preferred. · Highly proficient with data entry, Microsoft Word, Excel and Outlook. · 10-key by touch preferred. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Join our client's dynamic team in downtown San Diego as a Litigation Legal Secretary! We're seeking a proactive professional with 3+ years of litigation defense experience. This direct-hire role is perfect for a motivated, detail-oriented individual looking to make an impact. Key Responsibilities: Support attorneys with Federal, State, and Appellate filings (manual and e-filing) Manage calendaring, document processing, and proofreading Assist with trial preparation and other administrative duties Qualifications: Strong civil litigation experience, including Federal, State (CA), and Appellate court filings with e-filing expertise Insurance defense experience is preferred Proficient in NetDocs, Microsoft Office (Word, PowerPoint, Excel, Outlook), Compulaw is a plus Strong organizational and communication skills Able to multi-task, prioritize, and work under pressure in a fast-paced environment All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

This position performs a variety of administrative support duties and delivers high-quality services to clients, exhibiting commitment to integrity and excellence. The position requires thorough knowledge of all firm and practice specific administrative processes and procedures, information technology systems, research tools and a broad-based understanding of the clients, matters and associated practices. The scope of responsibilities includes prioritizing, managing and following through on multiple projects, and communicating effectively, courteously and professionally with clients, attorneys, staff and peers. Duties: The coordination or management of email, calendars, contact information, tasks or similar communication activities utilizing systems such as Outlook or manual systems. Processes associated with the coordination or management of phone calls, emails, voice mail messages or conference calls. Drafting, revising, proofreading or transcribing documents, presentations or correspondence. Initial drafting of documents from handwritten notes, annotated hard copies, discussions, etc. Proofreading of documents for grammatical, spelling and format errors. Editing documents from handwritten notes, annotated hard copy, transcription, etc. Includes comparisons, conversions, merges, creation of tables of contents/authorities, etc. Court services including filing, requesting transcripts and litigation searching. Company or business name searching and registration (e.g., filing documents, forms, charges, provisional charges). Identifying attendees, inviting/scheduling attendees, meeting RSVP tracking, menu planning and caterer selection, identification of support services needed and equipment required. Requirements: Work in the office 5 days a week Adapt to change (expected and unexpected) and balance competing demands in a fast-paced environment. Work in collaboration within a group to ensure that clients are satisfied; includes the desire to understand client concerns and build trust. Monitors, proofreads and takes ownership of work product for accuracy, ability to apply organizing strategies to ensure projects are appropriately prioritized and resources are used effectively and efficiently, and performs independently with little supervision. Communicate clearly and coherently, interpreting information and adapting communication to suit particular situations. Demonstrates excellent communication, grammatical and proofreading skills. Keeps client and firm information confidential at all times; understands and implements general rules of ethical behavior applicable to legal personnel. Proactively demonstrates effective teamwork and communication with team members, actively participates in team meetings, prioritizes and anticipates work needs, and works well under occasional periods of pressure and short deadlines. Possesses strong knowledge of computer operation, spreadsheet software and word processing software; the use of Microsoft products and office technology - to include imaging and scanning applications - is required. Software: Microsoft Suite - Office 365, iManage Filesite, InTapp Time, Chrome River, Zoom, Avaya Telephone Education: High School diploma or general education degree (GED); undergraduate degree or some college is beneficial. Minimum five years of related experience. Full knowledge of filing in federal and state courts.

TrueCare is a trusted healthcare provider serving San Diego and Riverside Counties, offering compassionate and comprehensive care to underserved communities. We are committed to making healthcare accessible to everyone, regardless of income or insurance status. With a focus on culturally sensitive, affordable services, TrueCare aims to improve the health of diverse communities. Our vision is to be the premier healthcare provider in the region, delivering exceptional patient experiences through innovative, integrated care. The Medical Receptionist is responsible for creating a friendly, welcoming and well-organized front office for patients and facilitating their flow through one of the TrueCare health centers. They are responsible for maintaining a professional and efficient environment for answering phone calls, addressing patient questions, registering new patients, scheduling appointments, updating records, and collecting and posting fees. Duties & Responsibilities: Ensure reception area is well-maintained, neat and clean for each working day; have all front desk activities fully operational at the start of business hours. Check patients in, verifying patient identification, address, phone number(s), billing information and demographics. Inform patients of TrueCare services, policies and procedures. Inform and update patients of wait times. Qualify self-pay patients, according to TrueCare protocols, for any available programs the patient qualifies for and accurately enter data into Intergy. Review the “Agriculture/Migrant” question with patients according to current protocol and accurately enter data into Intergy. Print and verify immunization record of children through the San Diego Immunization Record(SDIR). Respect and maintain privacy and dignity of patients; assure patient confidentiality at all times. Answer incoming calls, address inquiries, and take detailed messages when necessary. As appropriate, transfer calls or send tasks through our Electronic Health Record (EHR) to nursing and/or provider staff. Pre-register, register and schedule patient appointments, as needed. Assist patients with completion of registration forms, as needed. Inform patients of costs of care provided. Collect co-payments and fees, issue receipts and post payments according to TrueCare protocols. Monitor and log any problems that occur with the POS device and notify the Information Systems(IS) department immediately. Input collection and insurance information into Intergy. Ensure self-pay billing is completed daily. Balance daily financial registers and submit data to the billing department; give fees collected to the person responsible for making deposits. Perform other related duties as assigned including, but not limited to, special projects; opening and sorting mail; and ordering supplies. Required Qualifications: High school diploma or equivalent. One (1) year experience as a Medical Receptionist or administrative/clerical experience. Basic computer proficiency. Knowledge of episodic programs and qualification requirements. Desired Qualifications: Bilingual in English and Spanish. Experience working with EHR. Knowledge of medical terminology. Knowledge of healthcare insurance billing procedures, including ICD- 9 and CPT/HCPCS coding conventions and procedures. The pay range for this role is $21 - $26 on an hourly basis. TrueCare is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other characteristic protected by applicable federal, state, or local law. Our goal is to promote and ensure authentic inclusion, belonging and support for all team members recruited or employed here. In the spirit of pay transparency, we are excited to share the base salary range for this position. If you are hired at TrueCare, your final base salary (within the pay range), will be determined based on factors such as education, knowledge, skills, and experience. In addition to those factors, we believe in the importance of pay equity and consider the internal equity of our current team members when determining any final offer. Please keep in mind that the range mentioned above is the full base salary range for the role. Hiring at the maximum of the range would not be typical to allow for future and continued salary growth. We also offer generous benefits and retirement plans. Powered by JazzHR Compensation details: 21-26.25 Hourly Wage PI2a09a01aa4fc-26***********2

The Receptionist plays an important role in the organization by performing a number of tasks related to the branch's administrative functions. The role is primarily responsible, under intermittent supervision, for performing full administrative duties in support of the branch office by providing customer service, conducting research, preparing reports, handling information requests, ordering supplies and performing clerical functions such as preparing correspondence, copying, filing, faxing, and scheduling meetings in the absence of the full-time staff member. • High school diploma or equivalent, along with at least one year experience providing general administrative support. • Highly organized and detail oriented. • Ability to work in a fast-paced, deadline-driven environment required. • Prior experience preparing certified mail preferred. • Highly proficient with data entry, Microsoft Word, Excel and Outlook. • 10-key by touch preferred. Additional Skills & Qualifications • Provide receptionist coverage as needed, including but not limited to, answering multi-line phones, scheduling meeting room and greeting visitors. • Perform general clerical duties and office support, to include, but not limited to: photocopying, faxing, mail distribution and filing. • Coordinate events, meetings, and conferences with cross-functional departments; prepare agendas and set-up meeting facilities as needed. • Tidy up conference rooms after use. • Provide administrative support to other departments as necessary and time available, examples may include: o Excel sheet cleanup o Stuffing envelopes o Resize photos • Provide assistance to Branch Manager and Branch Operations Manager as needed. • Answer incoming calls, provide responsive and courteous service to callers by providing information or routing them to the appropriate party as needed. • Collect, sort, and correctly distribute incoming mail and packages; log all packages per branch procedure. • Assist in the preparation and delivery of mailings as needed. • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Partner with IT helpdesk and assist in the troubleshooting of basic office technology issues. • Make copies and prepare other deliverables for meetings and marketing campaigns. • Maintain a tidy and comfortable office space by picking up waste, watering plants, tidying kitchen area, refreshing magazines, etc. • Compose, type, and distribute correspondence and memos. • May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. • Perform other duties as assigned. Pay and Benefits The pay range for this position is $20.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in San Diego,CA 92111. Application Deadline This position is anticipated to close on Mar 18, 2025. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We are seeking an attentive Front Office Coordinator to serve as the primary contact for guests and community members entering our campus. This role is crucial in ensuring campus security at the main entrance, including visitor check-in, delivery coordination, emergency response support, and overall monitoring of campus activities. The ideal candidate will possess strong interpersonal and communication skills, excellent organizational abilities, and the capacity to multitask effectively. A friendly telephone and office presence, along with sensitivity and discretion, are essential. Proficiency in Google Suite and Microsoft Office is required. Key Responsibilities: Manage the front office, ensuring protocols, procedures, safety measures, student attendance, visitor coordination, and mail/delivery management are followed. This role facilitates smooth collaboration between the Attendance Clerk, Commissioner of Care, and Front Office Coordinator. Serve as the primary school receptionist, greeting visitors, performing instant background checks through our electronic system, and welcoming business representatives and other guests to the main office. Implement visitor check-in and background checks in line with school policies. Coordinate with team members to maintain technology, reorder badges, and plan for large event check-ins. Maintain the daily visitor log and reconcile it for safety as required. Work with the Facilities Team to coordinate guest parking for meetings and larger school events. Answer telephone calls, direct inquiries to appropriate personnel, and manage incoming calls. Apply protocols in emergency situations, such as failed background checks, community alerts, threatening calls, or escalating visitor anger. Perform clerical and keyboarding tasks to support assistant principals and leadership team members. Understand student attendance policies and input data into the Student Information System (PowerSchool) to support front office needs. Generate daily and weekly reports for Assistant Principals on tardy and attendance trends as shown in our Student Information System. Act as a liaison to keep Assistant Principals informed of important attendance, tardy, and front office trends. Assist the Assistant Head of School, Assistant Principals, Registrar, and Summer Programs with administrative tasks and special projects. Operate various office equipment, including calculators, copiers, fax machines, multi-line telephone systems, scanners, walkie-talkies, computers, and relevant software. Perform other related office, keyboarding, clerical, and filing duties as required or directed. Collaborate with the Commissioner of Care on filing and mailing tasks. Support the Commissioner of Care in ensuring copy equipment remains operational. Relay messages received in the front office to students and school personnel as appropriate. Exercise judgment in resolving and de-escalating various issues, and refer complex issues to administration and campus supervisors as necessary. Assist the attendance clerk by inputting student tardies, absences, and early releases, understanding the Student Information System (PowerSchool). Enter various data into an assigned computer system. Support the Office of the Assistant Head of School as needed. Open and close the main office as required, post notices and announcements in designated areas, and keep the lobby area clean and orderly. Perform other miscellaneous duties as required or directed. Required Qualifications: Training and Experience: Graduation from high school, enhanced by clerical or office work experience, encompassing the use of contemporary office equipment. Completion of campus security response training, along with a commitment to ongoing annual training. Knowledge, Ability, and Skills: Familiarity with contemporary office procedures; expertise in both MAC and PC platforms using applications like Word and Excel. Capability to execute clerical duties requiring independent judgment and numerical precision; comprehend and adhere to verbal and written instructions; accomplish routine tasks with limited supervision; multitask, prioritize within project timelines; and foster positive working relationships with colleagues and the public.

JOB TITLE: Typist Clerk III Job Purpose Statement/s: The job of "Typist Clerk III" is done for the purpose/s of providing complex clerical support and assistance to assigned personnel; communicating information to staff and the public regarding various activities and responding to requests; and providing for timely and accurate distribution of materials. Essential Job Functions: * Answers telecommunications system for the purpose of screening calls, transferring calls, responding to inquiries and taking messages. * Composes documents (e.g. correspondence, bulletins, reports, agendas, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc. * Evaluates situations (i.e. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and directing to appropriate personnel for resolution. * Maintains complex and confidential records; financial related information (e.g. enrollment, class size, attendance, overdue notices, etc.); schedules, files, rosters, etc. for the purpose of documenting and providing reliable information and/or coordinating available space. * Maintains inventory of office supplies for the purpose of ensuring availability of required items. * Processes documents and materials (e.g. mail, books, supplies) for the purpose of disseminating information to appropriate parties. * Responds to inquiries of staff, the public, parents, and students for the purpose of providing information and direction as may be required. Other Job Functions: * Oversees work assignments of others (e.g. new employees, student worker, volunteers, etc.) for the purpose of providing orientation to their job assignments. * Participates in various activities (e.g. meetings, training, etc.) for the purpose of receiving and/or conveying information. Essential Job Requirements - Qualifications: * Experience Required: Prior job related experience required. * Skills, Knowledge and/or Abilities Required: Skill to operate standard office equipment including use of basic computer applications, type with speed and accuracy; use English in both written and verbal form, use correct spelling, grammar and punctuation; communicate effectively, establish and maintain effective working relationships with employees, students, parents, the public, and administrators. Knowledge of standard office procedures. Ability to sit for prolonged periods of time; understand and carry out oral and written instructions; perform basic mathematical calculation; work independently, make common sense decisions in routine and critical situations; work efficiently under pressure with constant interruptions. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation. * Licenses, Certifications, Bonding, and/or Testing Required: Typing Certificate, Criminal Justice Fingerprint Clearance, Health Physical Examination, Tuberculosis Testing/Clearance. Requirements / Qualifications

Objective: The Vote-By-Mail (Back-Office) section of the Registrar of Voters is seeking positive, enthusiastic, and flexible people to work in a fast-paced, volume-driven environment. Requirements: * Must wear employee badge and access card * Must be able to be sit or stand for long periods of time * Must be able to move from one workstation to another * Must follow all health and safety protocols * Must represent the Registrar of Voters in a professional/non-partisan manner Work hours: Day shift working hours are from 8:00 AM to 4:30 PM, Monday through Friday. Workers may be given an opportunity to work more than eight hours per day during peak election cycle. Knowledge of: * General clerical tasks (sorting, filing, counting, and labeling) * Basic mathematics (addition, subtraction, multiplication, and division) * Basic computer skills (familiarity with Windows/Microsoft Office) * Basic use of copy machines, printers, faxes, and other office equipment * General safety practices with emphasis on proper lifting techniques Skills/Abilities: * Attention to detail * Reliability and dependability * Perform repetitious tasks * Ability to provide accurate hand counts * Ability to read, understand, and follow oral/written procedures * Willingness to perform multiple duties as needed * Willingness to work a flexible schedule that may include weekends * Work with minimal supervision and be comfortable working behind-the-scenes. * Maintain excellent rapport with co-workers, other County employees, representatives of outside agencies and members of the public Examples of Duties: Signature Checking: * Use computer terminal to navigate voter database and access voter signatures * Ability to perform repetitious tasks while using a computer terminal for prolonged periods of time * Compare signature on affidavit(s) of registration with signature provided on return envelope * Apply challenge codes to signatures that need additional review * List any challenges made on the provided signature challenge form * Print signature checking reports from the County's election management system * Produce consistent results in accordance with applicable laws, regulations, and procedures Extraction: * Count and confirm the number of envelopes in a tray * Remove voted ballots from their return envelopes * Screen and sort out damaged, facsimile, and fax ballots as potential remakes * Inspect each ballot for red ink or light voter markings that need to be enhanced * Prepare ballot cards for tabulation by backfolding and boxing extracted ballots * Maintain voter anonymity by keeping the voter's information away from line of sight * File empty envelopes, remakes, and miscellaneous items in their designated holding area * Peek batches of empty envelopes to ensure that all ballots have been successfully extracted Equipment Room: * Perform routine mail pickups of voted ballots, undeliverables, and other ROV correspondence * Potentially assist with driving and loading/unloading a box truck or cargo van * Haul carts or APCs full of election material across multiple workstations * Image all return envelopes using an industrial mail sorter * Operate a drill press on undeliverable mail ballot packages to render the ballot inside unusable * Operate envelope joggers to help prepare return envelopes for a fine sort/audit pass * Sort undeliverable mail ballots into groups depending on the NIXIE label provided by USPS * Receive, empty, and return ballot dropbox bags once they are in the custody of Vote-By-Mail Remakes: * Ability to work in teams of two to assist with the duplication process of damaged and/or faxed ballots * Ability to perform repetitious tasks while using a computer terminal for prolonged periods of time * Possess excellent communication and listening skills to accurately relay information/selections * Log daily statistics such as workload, number of ballots processed, or current backlog * Perform quality control checks on the ballots duplicated by other teams * File processed ballots in numeric order Warehouse: * Accept voted ballots from voters in the office or other designated drop-off locations * Responsible for pre-election setup and post-election cleanup * Setup and staff a dropbox with multiple personnel to assist voters dropping off their mail ballot * Responsible for swapping out dropboxes that are full with an empty, replacement dropbox * Setup signage around the ROV to direct voters to voter parking, curbside voting, and ballot dropboxes * Restock various work areas with necessary supplies * Perform inventory checks on received shipments of sample ballot booklets * Peek batches of empty envelopes to ensure that all ballots have been successfully extracted * Box batches of empty envelopes in sequential order for filing purposes Additional Information: Workers will assist in maintaining the cleanliness and order of the office by keeping workstations and common areas clean by using cleaning tools or supplies, as well as, taking periodic breaks and lunches away from workstations. Workers will also maintain the security of the office by locking doors or cabinets and limiting access to authorized employees or personnel. Essential physical characteristics: Continuous upward and downward flexion of the neck. Ability to sit, stand or walk for 8-12 hours per day, repetitive use of the hands. Continual: walking, standing, bending, and twisting of the neck, bending, and twisting of waist, simple grasping, reaching above and below shoulder level, and lifting and carrying objects weighing up to 40 lbs. with assistance.

REGISTRAR OF VOTERS TEMPORARY EMPLOYMENT APPLICATION Vote-by-Mail Section/Front Office - Election Worker (Day Crew) Objective: The Registrar of Voters Vote-by-Mail Section is seeking positive people to work in a high-paced election work environment. Requirements: Must wear employee badge and access card. Must be able to be on her/his/their feet for the entire work shift. Must follow all health and safety protocols. Must represent the Registrar of Voters in a professional/non-partisan manner. Work hours: Day shift working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Involves mandatory overtime during peak election periods. This may include the Saturday and Sunday before the election. On Election Day work hours are from 7:00 a.m. to 8:00 p.m. depending on voter volume. Have Knowledge of: General clerical tasks (sorting, filing, counting, inserting, and labeling) Basic mathematics (addition, subtraction, multiplication, and division) Basic computer skills (ability to do data entry, retrieve data, and assist with emailing of voters), if required Basic use of phones, copy machines, microfiche reader/printer or other modern office equipment General safety practices with emphasis on proper and safe lifting techniques Skills/Abilities: Excellent customer service skills Attention to detail Accuracy and dependability Read, write, and speak English clearly Flexibility in work schedule Heavy lifting up to 30 lbs. Perform manual tasks normally occurring while standing or walking during whole work period Read, understand, and follow oral/written instructions and established policies and procedures Perform repetitive tasks, including computer data entry and verification of VBM applications Handle and resolve difficult situations in a positive manner Use of electronic election equipment/applications (i.e. tablet, laptop, ballot marking device, printers) Willingness to perform other duties as needed and to work a flexible schedule that will include the weekends prior to Election Day Treat co-workers, other County employees, representatives of outside agencies and members of the public with courtesy and respect. Examples of Duties: Use computer terminal to retrieve/enter data Activate access cards for voting equipment Answer voter questions about mail voting and in-person voting, including the two weekend before and Election Day Perform clerical tasks such as sorting, counting, inserting, labeling, and filing Assist in maintaining the cleanliness and order of the office by keeping workstations and common areas clean by using cleaning tools or supplies, as well as, taking periodic breaks and lunches away from workstations Assist in maintaining the security of the office and surrounding area by locking doors or cabinets and limiting access to authorized employees or personnel May assist in supplies or equipment inventories, if required Essential physical characteristics: Continuous upward and downward flexion of the neck. Ability to stand or walk for 10-12 hours per day, repetitive use of the hands in data entry and data retrieval. Continual: walking, standing, bending, and twisting of the neck, bending, and twisting of waist, simple grasping, reaching above and below shoulder level, and lifting and carrying objects weighing up to 30 lbs. Additional Information: Workers may be required to work more than eight hours per day (plus weekend work) during peak periods, especially the weeks before any election.

Medical Oncology Associates of San Diego is a proud partner of One Oncology's network of the nations leading oncology practices. Why Join Us? We are looking for talented and highly-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve. Job Description: Due to company growth we are looking to add Medical Receptionists to our team! This position will be in our La Jolla office. The right candidate must have a pleasant professional personality and have the ability to multi-task. This position requires the use of good judgment and the ability to follow established office guidelines. Successful candidates will possess the following characteristics: Professional courteous interactions with patients and co-workers Excellent computer skills Superior customer service skills Ability to interact with sensitive/emotional patients Excellent written and oral communication skills Work well in team environment Excellent communication and organizational skills Proactive Experience in a multi provider office Responsibilities: Greet visitors Answering high volume multi-line phones promptly Scheduling patient appointments Checking in/out patients Paging physicians Collecting copays Patient reminder calls Position is full-time, 8:30 - 5:00 pm, Monday - Friday Visit our Career page to apply. ************************ Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Schedule: 8 hour shift Monday to Friday Work Location: In person

Job title: Front Desk Receptionist Reports to: Clinic Supervisor Status: Full-Time ESSENTIAL DUTIES AND RESPONSIBILITIES Reception: Answers telephone call in a timely manner to ensure the ease of callers in contacting clinic sites, routes callers, and takes accurate messages. Provides routine information to patients or staff including hours of operation, directions to clinic sites, providers present at the clinic sites. Provides patients with registration packet including information about patient-centered medical home. Greet patients, clients, and visitors entering the clinic to courteously and respectfully. Schedules appointments for patients at the end of the visit, reschedule patients as deemed necessary, accommodates walk-in patients in providers schedules, and same day appointments. Ensures that the reception and waiting area is clean and safe. Ensures that the reception area has brochures approved by the organization Provides assistance to patients who require help in the completion of registration packets. Inform patients of delays and wait times. Provides patients with surveys undertaken by the organization. Informs patients of the portal and assists patients in access to the portal. Administration: Retrieves and inputs patient's registration information in ECW, confirms and verifies patient's information to ensure accurate information is available. Ensures that patients are seen in a timely manner. Responsible for scanning of insurance cards and necessary patient ID cards into EMR system. I will assist with calling no-show appointments to reschedule and with connecting patients with issues that may be a barrier to care. Performs insurance eligibility verification and assures that accurate information is available at the time of service. Assists patient in obtaining previous and current medical records. Explain payment options and processes to patients, to include sliding fee discounts, collection of payments and co-pays for services. Assists with payment plans as appropriate for site specialties. Assists patient with self-referrals as directed by clinical staff. Performs the initial screening and registration of all patients. Updates registration forms annually. Recognizes need for immediate and urgent services and informs providers immediately. Assists with training of new staff as directed to assure that organization guidelines and protocols are followed. Answers inquiries assist enrollees/patients to utilize health care delivery system. Obtains and analyze patient financial information for accuracy and input into system. Renders accurate and timely data entry of all program eligibility and registration information. Provides assistance, guidance and direction to visitors and patients. Calls for an escort when necessary. Issues receipts for co-payments and payments to balances from patients when indicated. Responsible for accurate upkeep of cash drawer on a daily basis, to include reconciliation at end of day. Ensures that every patient has a designated primary care physician. Ensures that the designated primary care physician sees patients as possible. Obtains and documents information from patients regarding communication barriers pertaining to vision, hearing or cognitive difficulties. Obtains and documents patient /family preferences regarding advance directives. Customer Relations: Maintain professional working relationships with all levels of staff, clients and the public. Be a team player and cooperate in accomplishing department goals and objectives. Maintain current knowledge of policies and procedures as they relate to safe work practices. Follow all safety procedures and report unsafe conditions. Know location of nearest fire extinguisher and emergency exits. QUALIFICATIONS Education and Experience: High School graduate or GED. One-year experience in a community health center preferred. At least one year of front office/customer service is required, preferably in Healthcare. Bilingual required. Annual Requirements, Licensure, and Certifications: Have reliable transportation; clean driving record, and car insurance as required by the state.

Who we are Would you enjoy spending your days surrounded by happy people who are compassionate about animals? Are you an advocate for all creatures, great and small, and would love the chance to be a voice for them? If so, you have found your ideal place with Eastlake Village Veterinary Clinic in our Veterinary Receptionist role in Chula Vista, CA! In this Veterinary Receptionist position, you will be immersed in an atmosphere that is both inspiring and fun, and where you can gain new perspective and insight that will propel you along your chosen career path. Your team of professional co-workers will feel more like an extended family that genuinely cares about helping you achieve your goals. Pet owners will appreciate your knowledgeable assistance, and our furry clients will thank you with licks and smiles. Previous veterinary receptionist experience required Veterinary Receptionist Responsibilities * Greet all clients with a positive greeting; answer phones; take messages and answer basic client questions * Know the range of services the practice provides and the species it treats; advise clients/recommend services for their pets; provide estimates * Differentiate and prioritize between routine cases and emergency cases and alert staff accordingly * Understand and use special record notations, and make appropriate notes in patient records * Be familiar with infectious and common zoonotic diseases; including prevention, and the steps to reduce or * eliminate transmission * Maintain medical records, establish or understand medical record filing systems * Handle all cash transactions including deposits and invoicing What's in it for you Financial Benefits: * A flexible approach to compensation that will reflect your skillset and future performance * $16.50 - $18.00 per hour (depending on experience) * 401(k) matching & Roth Retirement Savings Plan * 529 Savings Plan * Referral bonus program Wellness Benefits: * Sick Time / Paid Time Off * Free/discounted lab work for all employee pets * Pet discounts on services and products * Pet food discount program Workplace Benefits: * Quarterly Team Rewards Bonus Program * Professional development opportunities * Continuing education allowance * Uniform allowance * Ability to join our VetCor Techlife Facebook group of over 800 veterinary technicians company-wide Lifestyle Benefits * Employee Assistance Program * Employee discount program Turn your passion for animal advocacy into success! Apply for Eastlake Village Veterinary Clinic's Veterinary Receptionist opening today! Diversity, equity, and inclusion are core values of Eastlake Village Veterinary Clinic and Vetcor. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. Every team member enriches our diversity by exposing us to various ways to understand and engage with the world. That's why we're committed to a workplace culture where employees are comfortable being their authentic selves, feel a complete sense of belonging, and are empowered to reach their highest potential.

The finest in Plastic Surgery meets Medical Spa, offering the latest advanced anti-aging techniques, plastic surgery, and non-invasive cosmetic treatments. Lead by our founder and award-winning doctor, Dr. Paul E. Chasan, M.D., F.A.C.S, trainer/instructor to fellow plastic surgeons both nationally and internationally. We are a team of highly skilled, professionals that are key in cultivating our brand and quality services in a highly competitive aesthetic market. Job Description Great opportunity for a front desk receptionist/concierge for our busy and highly desirable plastic surgery practice and med spa. Seeking a long-term relationship for a Full-Time position, 4 days per week plus Saturdays. Previous receptionist experience in a Plastic Surgery, Cosmetic Dermatology or Medical Spa office preferred. The ideal candidate is a self-starter, patient-centered, and exhibits strong ability to work in a team-based, fast-paced environment with proven patient care processes. This position is the first face and voice interaction with our customers/patients, both in person and over the phone managing appointment requests and fielding questions, so quality customer care is very important. Position immediately available. Pay: Hourly, competitive, depends on experience Employment Type: Full-time, 4 weekdays and Saturdays (please do not apply if not available on Saturdays) Benefits package includes: Competitive base pay & bonus/commission opportunities Earned time off (PTO) Medical benefits after first 90 days of employment Career growth and advancement opportunities Qualifications Education Requirements: High School Diploma or equivalent is required. College degree or working towards degree is preferred. Qualification, Experience, and Skills: Experience in one or more of the following: medspa and/or plastic or cosmetic surgery office (preferred), hospitality, retail, or customer service settings Works well in a very busy, very fast-paced office and patient environment Willingness and flexibility to periodically be of assistance for duties that may be outside the scope of job position Comfortable using Outlook email and a variety of internet and scheduling software applications, ie: Nextech Knowledge of Microsoft Office Suite and other Windows-based patient care / medical practice management and scheduling software Ability to perform multiple and diverse tasks simultaneously Familiarity with scheduling and rearranging appointments Charismatic, friendly, helpful personality, always putting the needs of customers/patients first Pleasant and friendly speaking voice and demeanor Neat, professional appearance Strong written and verbal communication skills Excellent time management skills and accuracy Dependability, trustworthy, enthusiastic, positive attitude Inquisitive, resourceful, and proactive Ability gain knowledge of our services and products with ability to process product sales Work well with others in a team environment Responsibilities include but are not limited to: Welcoming patients / check-in, check-out Answer and field incoming calls Scheduling patient appointments Reporting Maintaining medical records Product sales and procedure scheduling Assisting with various office events onsite and offsite If you feel this position is a good fit for you, please send your résumé, cover letter and your Instagram or Facebook handles for review. Additional Information All your information will be kept confidential according to EEO guidelines.

Ultimate Staffing is actively seeking an experienced Bilingual Receptionist to join their client's dynamic team in California. This role is essential in managing front-office operations and ensuring smooth communication and coordination within the organization. This position is Contract to Hire and will provide some training. Responsibilities Manage email and phone calls efficiently to ensure timely communication. Coordinate with vendors to support office operations and logistics. Perform data entry tasks with accuracy and attention to detail. Check in staff and ensure proper documentation and procedures are followed. Coordinate with staff to facilitate seamless operations and communication. Provide excellent customer service to clients and visitors, ensuring a welcoming environment. Requirements High School Diploma is required 1-3 years of recent Receptionist, Administrative or Customer Service experience Bilingual in English and Spanish Proficient within Microsoft Office: Outlook, Word, Excel and Adobe Required Work Hours The position requires working Monday through Friday 7am-4pm. Benefits Employees are offered competitive pay ranging from $18 to $22 per hour. Additional Details This position is an excellent opportunity for someone who is bilingual and passionate about providing exceptional customer service while managing essential front-office tasks. Interested candidates are encouraged to apply and join a vibrant team. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Are you a detail-oriented Litigation Legal Secretary looking to thrive in a fast-paced, dynamic law firm? We're seeking a skilled legal professional to join our client's growing San Diego team. Ideal candidate with have 5+ years of California Civil Litigation experience, preferably within labor and employment. Responsibilities: Prepare, proofread, and file legal documents (state (CA) & federal courts) Maintain client files and manage attorney calendars Schedule meetings, coordinate travel, and process expenses Handle time entries, invoices, and new client requests Provide backup support as needed Requirements: 5+ years California litigation legal secretary experience (labor & employment a plus) Strong document formatting & court filing skills Proficiency in Outlook, Word, Excel, PowerPoint, iManage & CompuLaw Ability to multitask, meet deadlines & work independently Apply now! Submit your resume and salary requirements for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

* Applicants must possess a strong foundation in general office and clerical skills. As a part of the application process, successful candidates must pass a clerical assessment test. * A Typing certificate does not require a minimum number of words per minute as long as it is done in person; no online certificates are accepted. * Proof of HS Graduation (High School Diploma or GED) * Resume (Current Personal Resume) * Typing Certificate (Typing Certificate (Issued within the last 12 months; no online certificates will be accepted) Requirements / Qualifications Comments and Other Information * All completed applications must be submitted through Edjoin.org. *Required documents must be submitted as attachments with your EDJOIN application. *PLEASE KEEP IN MIND THAT INCOMPLETE APPLICATION PACKETS WILL NOT BE CONSIDERED. For more information about this position, go to the pdf file here ************************************************************************** Substitute Clerical ***********0717155910.pdf

Objective: The Vote-By-Mail (Back-Office) section of the Registrar of Voters is seeking positive, enthusiastic, and flexible people to work in a fast-paced, volume-driven environment. Requirements: Must wear employee badge and access card Must be able to be sit or stand for long periods of time Must be able to move from one workstation to another Must follow all health and safety protocols Must represent the Registrar of Voters in a professional/non-partisan manner Work hours: Day shift working hours are from 8:00 AM to 4:30 PM, Monday through Friday. Workers may be given an opportunity to work more than eight hours per day during peak election cycle. Knowledge of: General clerical tasks (sorting, filing, counting, and labeling) Basic mathematics (addition, subtraction, multiplication, and division) Basic computer skills (familiarity with Windows/Microsoft Office) Basic use of copy machines, printers, faxes, and other office equipment General safety practices with emphasis on proper lifting techniques Skills/Abilities: Attention to detail Reliability and dependability Perform repetitious tasks Ability to provide accurate hand counts Ability to read, understand, and follow oral/written procedures Willingness to perform multiple duties as needed Willingness to work a flexible schedule that may include weekends Work with minimal supervision and be comfortable working behind-the-scenes. Maintain excellent rapport with co-workers, other County employees, representatives of outside agencies and members of the public Examples of Duties: Signature Checking: Use computer terminal to navigate voter database and access voter signatures Ability to perform repetitious tasks while using a computer terminal for prolonged periods of time Compare signature on affidavit(s) of registration with signature provided on return envelope Apply challenge codes to signatures that need additional review List any challenges made on the provided signature challenge form Print signature checking reports from the County's election management system Produce consistent results in accordance with applicable laws, regulations, and procedures Extraction: Count and confirm the number of envelopes in a tray Remove voted ballots from their return envelopes Screen and sort out damaged, facsimile, and fax ballots as potential remakes Inspect each ballot for red ink or light voter markings that need to be enhanced Prepare ballot cards for tabulation by backfolding and boxing extracted ballots Maintain voter anonymity by keeping the voter's information away from line of sight File empty envelopes, remakes, and miscellaneous items in their designated holding area Peek batches of empty envelopes to ensure that all ballots have been successfully extracted Equipment Room: Perform routine mail pickups of voted ballots, undeliverables, and other ROV correspondence Potentially assist with driving and loading/unloading a box truck or cargo van Haul carts or APCs full of election material across multiple workstations Image all return envelopes using an industrial mail sorter Operate a drill press on undeliverable mail ballot packages to render the ballot inside unusable Operate envelope joggers to help prepare return envelopes for a fine sort/audit pass Sort undeliverable mail ballots into groups depending on the NIXIE label provided by USPS Receive, empty, and return ballot dropbox bags once they are in the custody of Vote-By-Mail Remakes: Ability to work in teams of two to assist with the duplication process of damaged and/or faxed ballots Ability to perform repetitious tasks while using a computer terminal for prolonged periods of time Possess excellent communication and listening skills to accurately relay information/selections Log daily statistics such as workload, number of ballots processed, or current backlog Perform quality control checks on the ballots duplicated by other teams File processed ballots in numeric order Warehouse: Accept voted ballots from voters in the office or other designated drop-off locations Responsible for pre-election setup and post-election cleanup Setup and staff a dropbox with multiple personnel to assist voters dropping off their mail ballot Responsible for swapping out dropboxes that are full with an empty, replacement dropbox Setup signage around the ROV to direct voters to voter parking, curbside voting, and ballot dropboxes Restock various work areas with necessary supplies Perform inventory checks on received shipments of sample ballot booklets Peek batches of empty envelopes to ensure that all ballots have been successfully extracted Box batches of empty envelopes in sequential order for filing purposes Additional Information: Workers will assist in maintaining the cleanliness and order of the office by keeping workstations and common areas clean by using cleaning tools or supplies, as well as, taking periodic breaks and lunches away from workstations. Workers will also maintain the security of the office by locking doors or cabinets and limiting access to authorized employees or personnel. Essential physical characteristics: Continuous upward and downward flexion of the neck. Ability to sit, stand or walk for 8-12 hours per day, repetitive use of the hands. Continual: walking, standing, bending, and twisting of the neck, bending, and twisting of waist, simple grasping, reaching above and below shoulder level, and lifting and carrying objects weighing up to 40 lbs. with assistance.

Who we are Would you enjoy spending your days surrounded by happy people who are compassionate about animals? Are you an advocate for all creatures, great and small, and would love the chance to be a voice for them? If so, you have found your ideal place with Eastlake Village Veterinary Clinic in our Veterinary Receptionist role in Chula Vista, CA! In this Veterinary Receptionist position, you will be immersed in an atmosphere that is both inspiring and fun, and where you can gain new perspective and insight that will propel you along your chosen career path. Your team of professional co-workers will feel more like an extended family that genuinely cares about helping you achieve your goals. Pet owners will appreciate your knowledgeable assistance, and our furry clients will thank you with licks and smiles. Previous veterinary receptionist experience Veterinary Receptionist Responsibilities Greet all clients with a positive greeting; answer phones; take messages and answer basic client questions Know the range of services the practice provides and the species it treats; advise clients/recommend services for their pets; provide estimates Differentiate and prioritize between routine cases and emergency cases and alert staff accordingly Understand and use special record notations, and make appropriate notes in patient records Be familiar with infectious and common zoonotic diseases; including prevention, and the steps to reduce or eliminate transmission Maintain medical records, establish or understand medical record filing systems Handle all cash transactions including deposits and invoicing What's in it for you Financial Benefits: A flexible approach to compensation that will reflect your skillset and future performance $16.50 - $18.00 per hour (depending on experience) 401(k) matching & Roth Retirement Savings Plan