Receptionist Jobs in Columbia, MD

The Midtown Group is seeking a dedicated and detail-oriented Front Desk Receptionist / Admin Assistant for one of our pharmaceutical clients in Gaithersburg, MD. This person will be primarily responsible for performing clerical tasks within an office setting to support daily operations and provide administrative support. Job Title: Front Desk Receptionist/Administrative Assistant Location: Gaithersburg, MD - on-site Monday - Friday Duration: 6 Month Contract with possible extension or conversion Reports to: Chief Of Staff Pay Rate: $22 - $25/hr (DOE, negotiable) Hours: 8:30am-5:00 pm Dress Code: Business Casual Main Purpose of Job: The Receptionist is responsible for performing clerical tasks within an office setting to support daily operations and provide administrative support. Primary duties include greeting visitors, accepting deliveries, delivering packages to employees, and setting up meetings. The Receptionist must deliver exceptional customer service and provide a welcoming environment. This dynamic on-site position requires the ability to anticipate needs, think critically, and offer solutions with a high level of professionalism and confidentiality. Key Responsibilities: Complete a variety of administrative tasks for the leadership team, including: Collecting and preparing information for meetings with staff and outside parties. Composing and preparing correspondence. Reserving meeting rooms. Maintaining contact lists. Making travel arrangements and managing complex calendar schedules via MS Outlook Completing expense and mileage reports. Greet visitors and notify staff of their arrival. Inventory and order office supplies. Maintain and stock the reception area and common areas. Maintain professionalism and strict confidentiality with all materials, exercising discretion when interfacing with the business. Other Responsibilities: Manage catering requests for working lunches and entertaining visitors by ensuring appropriate refreshments are ordered. Coordinate with other administrative team members to replenish office materials such as printer supplies, paper, office supplies, snacks, etc. Provide internal and external event management support. Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, meals, and expense reporting. Perform administrative and office support tasks, such as typing, dictation, spreadsheet creation, faxing, and maintaining the filing system and contact database. Manage sensitive matters with a high level of confidentiality and discretion. Sustain an annual calendar of routine or repeating meetings and events. Complete ad hoc projects or other duties as assigned. Experience & Knowledge: Essential: Excellent written and verbal communication skills while representing senior executives. Excellent organizational skills to ensure matters are dealt with efficiently and suitably. Ability to successfully multi-task when handling a busy workload. Advanced computer skills, particularly Microsoft Office (Word, Outlook, PowerPoint, and Excel). Working knowledge of office administrative practices and procedures. Desirable: Experience working within a biotech company or similar area. Experience working within a high-tech industry and/or a growing company. Apple iOS experience is a plus. Key Behavioral Attributes: Analytical Thinking Attention to Communication Diagnostic Information Gathering Managing Self Performance Results Oriented Teamwork Thoroughness Written and Oral Communication Building Collaborative Relationships Fostering Teamwork Influencing Others Initiative Interpersonal Awareness Education & Qualifications: High school graduate with significant administrative management experience; college degree preferred. 2+ years of administrative or relevant experience supporting senior executives required; experience supporting C-suite and Board level executives desired.

The receptionist's job duties include greeting visitors, answering phones, and performing clerical tasks. They may also help with scheduling appointments and maintaining office supplies. Responsibilities Welcoming guests: Greet visitors and direct them to the correct person or office Answering phones: Answer and make phone calls for office employees Handling mail: Sort and distribute mail Scheduling: Schedule meetings and business trips Maintaining records: Keep office records up to date Performing clerical tasks: Fax, photocopy, file, and transcribe documents Maintaining office supplies: Order, monitor, and maintain office equipment Handling inquiries: Answer questions from visitors about the company and its products or services Skills and qualifications Good communication skills Multitasking skills Social skills Organization skills Technical skills, such as basic computer programs like Microsoft Office Flexibility Stress resistance Problem solving skills Education and experience High school diploma or equivalent, Some office experience, Familiarity with medical terminology or the Microsoft Office Suite, and May require a typing test.

Ultimate Staffing is looking for an EXPERIENCED receptionist. Hours 9:00am to 5:00pm (M-TH) and 8:30am to 5:00pm (FRI), with one-hour lunches * Ordering meals for attorneys and clients.. * Training new hires on reception desk. * Outlook Calendaring. * Copying & Scanning. * Mail Distribution. Required Skills * Must be proficient in a Windows environment. * Must be proficient in Word, Excel, and PowerPoint. * Ability to handle a fast-paced environment. * Ability to handle diverse personalities constructively. * Ability to multi-task and meet deadlines. * Friendly, professional and personable. * 2 Years of call center preferred but not required. Desired Skills and Experience Ultimate Staffing is looking for an EXPERIENCED receptionist. Hours 9:00am to 5:00pm (M-TH) and 8:30am to 5:00pm (FRI), with one-hour lunches * Ordering meals for attorneys and clients.. * Training new hires on reception desk. * Outlook Calendaring. * Copying & Scanning. * Mail Distribution. Required Skills * Must be proficient in a Windows environment. * Must be proficient in Word, Excel, and PowerPoint. * Ability to handle a fast-paced environment. * Ability to handle diverse personalities constructively. * Ability to multi-task and meet deadlines. * Friendly, professional and personable. * 2 Years of call center preferred but not required. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Opportunity to work for a global leader in security and technology solutions, this company specializes in advanced biometric identification, data analytics, and risk management systems. The Administrative Receptionist reports to the Corporate Treasurer and serves as the receptionist, providing administrative support to the Admin Division as needed. S/he will provide excellent customer service while maintaining discretion and confidentiality. Essential Functions: Professionally answer main telephone line, screen, and direct calls. Monitor main line voice messages. Meet and greet visitors as they arrive; advise appropriate staff member. Prepare conference rooms for meetings, including food and beverage setup and breakdown for applicable meetings. Maintain the ongoing cleanliness of executive kitchen, main kitchen, conference room, etc. Coordinate cleaners and maintenance needs for the entire suite with building management. Receive and distribute deliveries, incoming mail, and packages from all parcel providers. Post and deliver outgoing mail daily. Assist with courier requests and correspondence. Prepare outgoing mail and coordinate parcel pickup. Scan and file documents for the applicable administrative department(s). Maintain inventory of office and kitchen supplies through ongoing updates to the inventory control sheet, checking stock levels, anticipating needed supplies, placing and expediting orders, and verifying receipt of supplies weekly. Place special orders as needed. Update all internal contact lists, including staff telephone extensions, birthdays, and work anniversaries. Distribute as necessary. Monitor and maintain office equipment supplies, i.e., copier. Maintain the calendar of the conference rooms. Other duties as assigned. Required Knowledge, Skills, and Abilities Professional demeanor and excellent customer service abilities required. Strong organization, attention to detail, time management, multitasking, and problem-solving skills. Ability to take initiative with projects, working both independently and as part of a team. Excellent verbal and written communication skills. Proficiency in Microsoft Office 365 Suite. Required Education, Certifications/Licenses, and Related Experience Bachelor's degree required. 3-5 years of experience in a related field required.

Law Firm Receptionist/Docketing Clerk Work Setting: Full Time/In Office (9-5pm/8hr day) Responsibilities: • Maintain a regular work schedule. The firm has an 8 hour workday, with modified flex time. Must work until 5:00 PM. • Check docketing calendar daily and forward calendar notices via email to appropriate parties; • Make calendar entries and edits as directed by attorneys and other staff; • Review legal publications for calendaring notices; and forward notices to appropriate parties; • Update firm Sign In/Out Log for lawyers and staff whereabouts on a continual basis; • Answer and direct telephone calls using multi-line call center; • Greet visitors, oversee visitor sign-in and notify responsible party(ies); • Provide callers with information such as address, directions, fax numbers, website and related information; • Become familiar with SCH attorneys and office in which they are located, as well as retired partners; • Regulate and monitor access to the firm; • Set up meeting luncheons; • Log in all firm deliveries and make email notifications; • Enter time and prepare billing spreadsheets for summer associates; • Assist with firm marketing tasks; • Assist with other related clerical duties, such as copying and collating; • Maintain the confidentiality of all client and firm matters, recognizing that there should be no comments or discussions at all, either in public areas, elevators or restaurants. • Be willing to pitch in and help fellow workers and/or other attorneys - the office functions on a team relationship and therefore, it is essential that the Receptionist/Docketing Clerk volunteer when time permits to assist with overflow work when not busy with work assignments; • Complete an accurate Semi-Monthly Time Record of time worked and leave taken each pay period and submit signed records to payroll on the appropriate due dates and times. • Other duties as assigned. Required Skills • Enthusiastic • Great attitude • Positive demeanor • Neat professional appearance (casual professional dress policy) • Dependable • Willingness to learn • Excellent communication skills • Good clerical skills • General knowledge of Microsoft Suite; Word and Excel a plus • Ability to express self-effectively, both orally and in writing • Ability to establish effective working relationships throughout the firm, including the skills to be a team player and work with a wide variety of individuals • Ability to effectively and professionally handle telephone contact with callers and visitors • Ability to concentrate on detail and organize work • Maintain good organizational skills • Be committed to supporting and interacting with others • Exercise good judgment

Front Desk Receptionist: Symmetry Salon Studios Montgomery County Parti-time or Full-time if you are flexible to work in multiple locations across Montgomery County, MD. $15 per hour At Symmetry Salon Studios, we provide Beauty Professionals with premium salon studios in a well appointed and welcoming setting. At first glance, you notice the difference. Symmetry has people not keypads. That's you! As the receptionist at Symmetry Salon Studios , your job would be to assist our two sectors of clientele: A.) Your Symmetry Family - Providing support for your stylists and coworkers is 50% of the position. To ensure that all our customers receive the best possible experience: Manage the entire scheduling process including taking the appointment request, using Booker (scheduling software) to book the appointments, and communicating with the stylists about any changes to their schedule Make confirmation calls to ensure the stylist's time is optimally utilized Working with client information on a daily basis requires that the utmost level of confidentiality be maintained at all times Assist the Manager with the relationship between Symmetry and various product vendors B.) Your Wonderful Customers - The other half of the position is of course providing our customers with a fantastic luxury experience whilst conducting one's self in a professional manner. Greeting every guest that walks into the salon Provide exceptional customer service both on the phones and in person Maintain an impeccable environment through tidying and light cleaning of the common areas, bathrooms, and break room Restock the coffee bar as needed throughout the day Any other assistance a customer or stylist might need (remember we are working as one cohesive unit and you are an integral cog in the process) Equal Employment Opportunity Policy Symmetry Salon Studios provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The Member Services Receptionist is responsible for assisting members, potential members and other employees with their questions and requests while maintaining the front desk. They need to understand and be able to explain basic Share, Loan, Mortgage and Visa related products and services, responds to problems, processes member's requests received in person, as well as via web, e-mail, fax, online/mobile banking, or mail and processes death claims, POA, and trust accounts. This role does not have remote work capabilities. Responsibilities Maintains front desk and assists members in person and assist as needed on Member Services queue calls with Share, Loan, Mortgage and Visa related products and services, including but not limited to chapter accounts' inquiries, open/close of Certificate of Deposits, account/share closure requests, process transfer/ACH/wire requests, check orders, check disbursal, answers basic loan/mortgage/Visa questions, processes Visa card capture/reissues requests, travel notes, basic fraud/dispute questions, Apple Pay/Google Pay Token requests, Stop Payments, and ACH dispute process information. May handle cash transactions. Completes daily work folder requests. Scans account related documents. Assures that appropriate records are maintained. Processes death claims, power of attorney (POS) trust accounts, account update forms, verification of deposits, certificate disclosures, change of address/contact, Skip-A-Pay/Extension requests, returned mail and other requests via web, e-mail, fax, online/mobile banking, and mail. Backs up the Poster when needed. Provide friendly, prompt, accurate and high quality service and support to all members and associates. Proactively seek opportunities to cross sell products and services for the betterment of our members. Ensure member's request get updated and scanned into the system on a daily basis. Ensure cash drawer and checks are balance on a daily basis if applicable. Qualifications One year to three years of similar or related experience. A high school education or GED. Excellent verbal and written communication skills Proficient in MS Word, Excel, and Outlook. Detail Oriented and good with numbers.

Insight Global is seeking to hire a friendly, organized, and proactive Receptionist to join our client in Herndon, VA! This role is essential as you will serve as the first point of contact for visitors and employees in the office of approximately 80 team members. Your responsibilities will include general office support such as managing mail distribution, restocking supplies, answering calls, and creating a welcoming environment. After 90-120 days, this role will grow to include administrative support for the Executive Vice President (EVP), offering an exciting opportunity to further your career, which will include calendar management, scheduling meetings, preparing correspondence etc. Key Responsibilities: Greet visitors and employees with a professional and welcoming demeanor. Answer and direct phone calls, handling inquiries efficiently. Distribute incoming mail and manage outgoing correspondence. Monitor and restock office supplies to ensure a well-organized environment. Assist with general office tasks to support day-to-day operations. Create a positive and engaging reception area experience. Required Skills: 2+ years of experience as a receptionist or administrative assistant. Bachelor's degree of equivalent experience. Proficient with Microsoft Word, Excel, Outlook etc. Strong verbal and written skills. Great organizational abilities that will translate to success in a fast-paced environment. Plusses: Experience working in a customer service position. Experience as an administrative assistant (managing calendars, scheduling appointment, creating correspondence).

, VIENNA VIRGINIA************ Interested candidates can apply by submitting their resume and cover letter. Avicenna Accounting Inc. was founded in 1992 as a pioneer in outsourced accounting with web-based technology. The company's commitment is to provide close and personal attention to each client, with a focus on financial forecasts, tax planning, payroll processing, and startup accounting services in Virginia, Washington D.C, Maryland, and nationwide. Role Description We are looking for an organized, proactive, and friendly Front Desk Administrator to take over the day-to-day operations at our front desk. This role involves answering and managing incoming calls, scheduling appointments, checking and returning missed calls and voicemails, and ensuring that all clients are compliant with required documentation. You'll be responsible for sending forms to the appropriate internal departments, assisting clients in navigating our online portal for document submission, and managing our document management system to keep everything running smoothly. We're looking for someone who is not only reliable and detail-oriented but also comfortable thinking outside the box. We value team members who take initiative, offer constructive feedback, and share ideas on how we can improve the client experience and overall office operations. If you enjoy being the first point of contact, keeping things organized, and making a real impact in a team setting, we'd love to hear from you. This is a full-time on-site Administrative Coordinator role located in Vienna, VA. The Administrative Coordinator will be responsible for providing administrative assistance, customer service, and finance support. Tasks include communication with clients, organizing office operations, and ensuring seamless coordination. Duties Answering and directing incoming calls professionally • Calling clients for follow-ups, reminders, and appointment confirmations • Scheduling and managing client appointments • Pulling reports and organizing data as needed • Filing and maintaining physical and digital documents • Uploading client documents to their respective portals • Ensuring client compliance with required filings and deadlines • Assisting in the preparation and filing of BPOL and other regulatory documents • Maintaining day-to-day office operations and administrative support • Managing office correspondence, including emails and mail distribution • Assisting with document retrieval and organization for accounting and tax purposes • Greeting and assisting clients in person and over the phone • Coordinating with team members to ensure smooth workflow and client satisfaction • Monitoring office supplies and replenishing as necessary • Assisting in special projects and other administrative tasks as assigned Qualifications Communication and Customer Service skills Administrative Assistance and Organization Skills Finance knowledge Experience in accounting or related field Proficiency in Microsoft Office Suite Attention to detail and strong organizational skills Ability to multitask and prioritize tasks effectively Associate's or Bachelor's degree in Business Administration or related field

SZCO Supplies Inc, founded in 1984, offers a diverse range of high-quality knives, edged tools, and sporting goods. With a mission to provide knife enthusiasts with aesthetically distinctive tools, we focus on modern design, quality, and value. Our extensive product portfolio includes over 2,600 active SKUs across 100+ segments, designed exclusively by us or for us. The office is a fast-paced office environment, seeking a highly organized and detail-oriented Office Assistant to join our team. If you thrive in a bustling workplace, possess excellent time management, and enjoy supporting teams with precision and efficiency, we encourage you to apply. This is a full time, in-person position. Key Responsibilities: Provide administrative support to various departments, ensuring smooth day-to-day operations. Manage and maintain office calendars, scheduling follow ups and meetings with efficiency. Handle incoming calls, emails, and correspondence, directing them to the appropriate contacts. Organize and maintain filing systems, both physical and digital, ensuring accuracy and accessibility. Assist with order management and customer support. Support event planning and execution for office meetings, training sessions, and team events. Handle confidential information with discretion. Liaise with customers, vendors, clients, and external stakeholders as needed. Perform other general office tasks and special projects as required. Respond to customer and service inquires as needed to completion Qualifications: Bachelor's Degree required. Exceptional organizational and time management skills, with a keen attention to detail. Ability to multitask and prioritize in a fast-paced environment. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office technology. Ability to work independently and collaboratively as part of a team. Problem-solving mindset with a proactive approach to work. Experience in an office or administrative role preferred. Benefits: Competitive salary and benefits package. A warm and supportive work environment. How to Apply: Please submit your resume and cover letter to *************** We look forward to hearing from you!

The Front Desk Sales / Client Care Associate is responsible for ensuring strong client relations while maintaining an organized, clean, and welcoming studio atmosphere; with a strong focus on sales, membership, leading by example, and imprinting on other staff. Responsibilities Build strong client relations with barre3 clients while maintaining a warm and supportive environment Execute strong communication skills and a professional presence to staff and clients See and act on opportunities to sell memberships, retail and class packages; while also modeling best practices around selling to other team members Assist studio manager and owner in writing client correspondence, staff and info email accounts, text outreach and other communication Maintain a clean, sanitary and organized studio atmosphere at all times Prepare the studio for the AM and/or PM classes and front desk shift Help with in-studio events and off-site events as needed Qualifications Provide enlightened hospitality with a client-first mentality. Must possess excellent listening, verbal and written communication skills. Ability to multi-task and work in a fast-paced environment. Must demonstrate initiative, self-motivation, adaptability and flexibility. Must possess strong interpersonal, sales, organizational, attention to detail, analytical, decision-making and problem-solving skills. Must display empathy while maintaining firm boundaries. Ability to work independently while developing and fostering critical interdepartmental relationships.

The Receptionist/Office Assistant is the first point of contact for clients and visitors, ensuring they are greeted professionally and assisted promptly. In addition to front-desk responsibilities, this role assists the Document Services department with various administrative tasks. Primary Responsibilities: Greet and direct clients, visitors, and vendors in a friendly, professional manner. Answer and screen phone calls, directing them to the appropriate team members. Schedule appointments and meetings. Support the Document Services department with document preparation, scanning, filing, and organization. Data entry and database maintenance. Assist with maintaining and updating client files, both physical and digital. Other duties as assigned. Key Knowledge, Skills & Abilities: Previous experience in a receptionist or administrative assistant role, preferably in a law office or professional setting. Strong communication and interpersonal skills with a client-focused approach. Microsoft Office proficiency, including Word, Excel, and Outlook. Excellent oral and written communication skills. The ability to communicate effectively and professionally with internal and external clients on all levels. Excellent typing, grammatical and proofreading skills, and attention to detail. High School Diploma, or equivalent required. Associate or bachelor's degree preferred. The ability to work at computer, sit, stand, and occasionally lift up to 25 pounds. Reasonable accommodations may be available to applicants with disabilities, to inquire please reach out to Human Resources.

The Receptionist / Administrative Assistant will manage daily front office operations, handle client communications, and assist with general administrative tasks for our growing CPA firm. The ideal candidate is highly organized, detail-oriented, and possesses excellent interpersonal skills to create a welcoming and professional environment. Key Responsibilities: Greet and welcome clients, vendors, and visitors in a professional and friendly manner. Answer and direct phone calls, taking messages and forwarding inquiries to the appropriate team members. Manage appointment scheduling, client check-ins/outs. Handle incoming and outgoing mail (including pickup and drop off of mail daily); Courier deliveries Maintain a clean and organized reception area, ensuring a professional appearance. Qualifications: Education: High school diploma or equivalent required Experience: Prior experience in receptionist, front desk, or administrative position required Skills: Excellent communication, customer service, and organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software. Ability to multitask, prioritize tasks efficiently, and work independently in a fast-paced environment Professional appearance and demeanor. Experience in an accounting or professional services environment is a plus.

DARCARS Automotive Group is now hiring an Automotive Tag & Title Clerk! DARCARS Automotive Group is seeking a full-time Tag and Title Clerk to join our team immediately. We are looking for a detail-oriented, self-motivated individual who thrives in a fast-paced work environment. This is an entry- to mid-level position with potential for growth and advancement. In this role, you will: Process tag work in a timely manner Reconcile tag and title schedules Understand deadlines and apply a sense of urgency to all tasks Communicate with the Accounting Manager to resolve any issues Previous experience as an automotive Title Clerk is preferred Active Notary Public certification is a plus Experience with automotive accounting or Reynolds systems is preferred Must be at least 18 years of age Benefits Comprehensive Benefits Package including 401k Competitive PTO Package Employee discounts on vehicle purchases, parts and service repairs Internal career advancement opportunities Opportunities to join our community service initiatives This job advertisement in no way states or implies that these are the only duties and responsibilities to be performed by this employee. This advertisement is merely a preview of the role in solicitation. The employee will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor. We are an equal opportunity employer & drug-free workplace. Offers of employment are contingent upon successfully passing background screening (incl. criminal background check, review of consumer & motor vehicle records, verification of SSN). Employment is on an at-will basis & subject to termination if dealership rules & regulations are violated. #indeed Powered by JazzHR MSBSxC0M4S

Job Title: Receptionist & Conference Center Support We are seeking a proactive, courteous, and detail-oriented Receptionist to provide exceptional service at the front desk and support our conference center operations. The ideal candidate will possess a warm demeanor, excellent communication skills, and the ability to multitask in a fast-paced, professional environment. This individual will play a key role in maintaining a welcoming atmosphere and ensuring seamless operations for guests, employees, and meetings. Key Responsibilities: Reception Duties: Greet guests, visitors, and employees in a professional and friendly manner, either in person or via phone. Answer inquiries, redirect as needed, and assist guests with their needs, including offering beverages and attending to personal belongings (e.g., coats, luggage). Direct and escort guests, vendors, and clients to meeting rooms and other areas as needed. Provide information about building policies, practices, and services. Maintain a clean, organized, and welcoming reception area, including ensuring conference rooms are neat and ready for meetings. Ensure building security by following all policies, issuing visitor badges, and monitoring access through the security desk. Generate and follow up on maintenance work orders and building requests (e.g., freight elevator bookings, supplies). Coordinate messenger services and package deliveries when needed. Conference Center & Hospitality Support: Assist in setting up catering for meetings and ensure all refreshments are stocked and replenished as needed. Support conference room setup and maintain cleanliness in break rooms and common areas. Restock pantries and ensure all supplies are readily available for guests and meetings. Provide concierge services as requested, such as arranging travel, reservations, and car service. Assist with meeting logistics and coordinate catering requests for internal and external meetings. Mailroom Functions: Sort incoming mail and route to appropriate departments and individuals. Handle outgoing mail, ensuring it is properly packaged, labeled, and sent to the correct recipient or destination. Manage courier packages, ensuring timely delivery and receipt. Print Operations: Handle daily print operations including black and white copying, color copying, binding, laminating, and litigation print jobs. Ensure print jobs are completed in a timely manner with attention to quality and accuracy. Operate and maintain print equipment, reporting any malfunctions or issues to the appropriate team. Inventory Control: Maintain and organize inventory for office supplies, ensuring availability and restocking of essential materials. Track and manage stock levels for mailroom supplies, print materials, and other office items, reporting any discrepancies. Administrative & Clerical Support: Assist with clerical tasks such as document production, filing, and maintaining updated contact lists for staff and attorneys. Support copying, printing, scanning, and mailing tasks, including processing USPS, FedEx, and other courier packages. Maintain and organize technology and support materials for guests' use. Additional Responsibilities: Provide general administrative support to staff and attorneys as needed. Collaborate with team members to ensure efficient operations across departments. Handle any additional requests as needed by the organization, ensuring a high level of service. Key Skills & Qualifications: Exceptional customer service and communication skills, both in person and over the phone. Ability to multitask in a fast-paced, high-energy environment. Strong attention to detail and organizational skills. Knowledge of office technology (phone systems, computers, and basic office equipment). Professional appearance and demeanor with the ability to interact effectively with all levels of personnel. Ability to maintain confidentiality and follow building security procedures. Previous reception or hospitality experience preferred. Experience with print operations and inventory management is a plus. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law. The compensation outlined is applicable for candidates that are fully qualified for the role based on their education and experience. If Forrest Solutions selects an internal candidate that does not meet the full requirements of the role; the position structure, title, and compensation may be adjusted accordingly.

Responsibilities THE GEORGE WASHINGTON UNIVERSITY HOSPITAL DESIGNATED A ‘BEST REGIONAL HOSPITAL' BY U.S. NEWS & WORLD REPORT Washington, D.C. - July 16, 2024 -- The George Washington University Hospital (GW Hospital) continues to be a leader in providing the highest level of quality and compassionate healthcare for the D.C. Region. U.S. News & World Report has just released the 2024-2025 ratings and rankings, in which GW Hospital is recognized as a Best Regional Hospital. GW Hospital ranks 4th in the region, which includes hospitals in D.C. and parts of Maryland, Virginia and West Virginia. GW Hospital achieved "high performing" status in six specialty areas: Neurology and Neurosurgery; Orthopedics; Pulmonology and Lung Surgery; Gastroenterology and Gastrointestinal Surgery; Urology; and Geriatrics, along with receiving “high performing” designations for the following eight common procedure and condition areas: Heart Failure; Heart Attack; Kidney Failure; Leukemia, Lymphoma, and Myeloma; Prostate Cancer Surgery; Stroke; Hip Fracture; and Diabetes. Measured by factors such as patient outcomes, "High Performing" is a designation U.S. News & World Report bestows to recognize performance in these specialties that is significantly better than the national average. Additionally in 2024, GW Hospital received the American College of Cardiology's National Cardiovascular Data Registry (NCDR) Chest Pain - Myocardial Infarction (MI) Registry Platinum Performance Achievement Award. U.S. News and World Report named GW Hospital as a High Performing Hospital for Maternity Care (Uncomplicated Pregnancy) in 2024. This designation means that GW Hospital provides a high standard of care for patients with uncomplicated pregnancies. This designation is the highest award a hospital can earn for U.S. News' Best Hospitals for Maternity Care. "We are thrilled that GW Hospital's commitment to providing the highest quality care to our patients has again been recognized by U.S. News & World Report ," says Kimberly Russo, Chief Executive Officer of The George Washington University Hospital and UHS Group Vice President of the Washington, D.C. Region. " As an academic medical center, our multidisciplinary care teams are dedicated to outstanding clinical excellence, research, and education in order to achieve the best possible outcomes for our patients. This recognition by U.S. News & World Report, which places us within the top hospitals in the region, is a testament to the range of advanced services we offer and the expertise, specialized skills, and commitment of our entire care team. GW Hospital is dedicated to elevating healthcare in our community, across Washington, D.C. and the greater DMV area.” To be ranked as a Best Regional Hospital, a hospital or healthcare system has to outperform its peers in procedures and conditions that U.S. News & World Report evaluates, including risk-adjusted survival, patient experience, level of nursing care and successfully returning patients home following discharge. The annual Best Hospitals rankings and ratings assist patients and their doctors in making informed healthcare decisions. POSITION SUMMARY To meet the needs of the patient and to support the Department by providing a variety of administrative services Qualifications Education/Qualification High School diploma or equivalent Health care experience preferred Previous administrative or secretarial experience preferred Skills Computer/keyboard skills Knowledge of medical terminology Ability to manage multiple and changing priorities Excellence customer service skills Ability to communicate confidently and professionally with superiors, peers and customers Ability to make sound judgments This opportunity offers the following: Challenging and rewarding work environment Growth and Development Opportunities within UHS and its Subsidiaries Competitive Compensation Excellent Medical, Dental, Vision and Prescription Drug Plan 401k plan with company match About Universal Health Services: One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $15.8 billion in 2024. UHS was again recognized as one of the World's Most Admired Companies by Fortune; listed in Forbes ranking of America's Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 99,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network, and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom. *********** Pay Transparency: To encourage pay transparency, promote pay equity, and proactively address regulations, UHS and all our subsidiaries will comply with all applicable state or local laws or regulations which require employers to provide wage or salary range information to job applicants and employees. Salary offers may be based on key factors such as education and related experience. EEO Statement: All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. Avoid and Report Recruitment Scams: We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information. At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.

/Scope of Responsibility The Centers for Advanced Orthopaedics LLC (CAO) is one of the nation's largest Orthopaedics practices, owned and operated by physicians, with over 60 locations across Maryland, Northern Virginia, and the District of Columbia. With approximately 2,000 employees, working in 28 Divisions, CAO is a growing business with revenues of approximately $250 Million. CAO is committed to be the Orthopaedics provider of choice for our patients; partner of choice for payors and health systems; and employer of choice by attracting and retaining a talented workforce. The Front Desk Receptionist provides the first professional, knowledgeable, and caring impression for patients. The Front Desk Receptionist provides outstanding customer service by greeting patients promptly and in a welcoming manner, either in person or over the phone. Responsible for coordinating the daily administration of physicians, staff, visitors, and patients at a healthcare facility. The Front Desk Receptionist schedules appointments, answers patient inquiries, monitors stock and supplies, and ensures all patient information, including billing, is documented fully and accurately. Duties include, but are not limites to: Creates a welcoming atmosphere by greeting and attending to patients upon arrival in person and over the phone and notifies providers of patient arrivals. Maintains appointment schedule in an efficient and accurate manner to avoid overlap and optimize patient satisfaction and provider schedules. Manages multiline telephone system efficiently and politely, minimizing hold time. Ensures availability of treatment information by retrieving and updating patient records. Verifies financial records and collects patient charges while filing and expediting third-party claims. Maintains office inventory and equipment by anticipating supply needs and expediting supply orders. Including maintaining reception area in a neat and orderly condition. Obtains patient identification and insurance information and assists patients with completing needed documentation, insurance information, and billing questions. Proactively communicates efficiently and collaboratively with providers, nurses, medical assistants, and any other related staff to ensure a team awareness of scheduling, patient details, and potential service delays. Opens and sorts office mail. Delivers outgoing mail to the post office daily. Participates in the medical office emergency routine when required. Summons ambulance or EMS and assists other staff members as needed. Performs all duties in compliance with local, state, federal laws, and CAO policies and guidelines. Performs other duties as assigned. Required Education & Experience High school diploma or equivalent required. At least 2 years of medical office administrative experience required. A combination of relevant education and experience that equates to the requirements above may be considered. Proficiency with the Microsoft Office suite of products required. Experience working with medical record systems preferred. Proficient knowledge of medical terminology. Competencies/Required Skills & Abilities Strong Interpersonal Skills - Ability to develop relationships and collaborate to achieve assignments. Confident and critical thinker who will seek input to ensure accuracy. Demonstrated ability to organize, prioritize, and manage multiple tasks in a dynamic environment with a proven track record of results. Strong analytical and problem-solving skills. Able to work independently. Exudes professionalism in presentation. Must be able to read, write, speak, understand, and communicate in the English language. Physical Demands Must be able to sit for long periods of time and lift up to 25 pounds. Must be able to use appropriate body mechanics techniques when performing desk duties. Requires frequent bending, reaching, repetitive hand movements, standing, walking, squatting, and sitting. Adequate hearing to perform duties in person and over telephone. Must be able to communicate clearly to patients in person and over the telephone. Visual acuity adequate to perform job duties, including reading materials from printed sources and computer screens.

Job Title: Receptionist Job Type: Contract to Hire Hours: Monday to Friday: 8:30 AM - 6:00 PM Saturday: 8:30 AM - 12:30 PM (only required during tax season) Job Description: We are seeking a highly organized and friendly Receptionist to join our team in Reston, VA. This is a contract to hire role, offering an excellent opportunity for growth within our company. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. Key Responsibilities: Greet and welcome visitors in a professional and courteous manner. Answer and direct phone calls to the appropriate departments. Manage the reception area, ensuring it is clean and presentable. Handle incoming and outgoing mail and packages. Schedule and coordinate appointments and meetings. Assist with administrative tasks such as data entry, filing, and maintaining records. Provide support to other departments as needed. Qualifications: High school diploma or equivalent. Previous experience in a receptionist or customer service role preferred. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to work independently and as part of a team. Benefits: Competitive hourly rate with potential for full-time hire. Opportunity for career advancement. Friendly and supportive work environment. If you are a motivated individual with a passion for providing excellent customer service, we encourage you to apply for this exciting opportunity.

Why You Want to Work Here: We are currently recruiting to fill a Entry-Level Business Administrator position. This is a great entry-level position with ample opportunities for professional growth and development. The candidate will build a strong foundation of business and administrative operations through the many organizations that we work with. We have these opportunities with non-profits, associations, and business organizations. Responsibilities of Entry-Level Business Administrator: Provide operational support to client team. Learn the industry from the ground up, starting with the administrative aspects and transitioning into specific areas. Serve as a liaison between various teams within the company Assist and support manager in serving employees Perform standard and ad hoc reporting for management File and record administration Manage special projects as assigned Some data entry / processing that pertains to specific accounts Qualifications of Entry-Level Business Administrator: Bachelor's degree from an accredited college or university * Strong customer service skills Highly analytical Possess an entrepreneurial spirit Strong, flexible, and creative problem solving and decision-making skills Ability to build strong customer relationships. Excellent communication skills and strong attention to detail - can communicate with all levels Good organizational skills with a demonstrated ability to prioritize work and meet agreed upon deadlines. Why You Want To Work Here: Great Benefits Competitive Pay/Salary Terrific opportunities for career growth and impact