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Purchasing Assistant skills for your resume and career

Updated January 8, 2025

6 min read

Below we've compiled a list of the most critical purchasing assistant skills. We ranked the top skills for purchasing assistants based on the percentage of resumes they appeared on. For example, 29.5% of purchasing assistant resumes contained purchase orders as a skill. Continue reading to find out what skills a purchasing assistant needs to be successful in the workplace.

15 purchasing assistant skills for your resume and career

1. Purchase Orders

Here's how purchasing assistants use purchase orders:

Create, organize, and implement new filing system to facilitate greater efficiency in maintenance/storage of open/closed purchase orders.
Processed purchase orders, received and delivered ordered items and provided administrative support for the Purchasing Director.

2. Purchase Requisitions

Here's how purchasing assistants use purchase requisitions:

Reported directly to Procurement Manager, ensured timely process of purchase requisitions from 12 different departments.
Monitor and track purchase requisitions, ensuring required approvals are completed based upon spending limits.

3. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how purchasing assistants use customer service:

Designed collective data and created forms which bridged and streamlined operations between purchasing, production and customer service with improved efficiency.
Maintained quality international and US relationships with suppliers by providing excellent customer service, quality assurance and fair price negotiations.

4. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how purchasing assistants use data entry:

Ordered parts and assumed daily purchasing functions including data entry and verifying purchase orders to original requisitions.
Generated price quotations and followed up - Worked with suppliers on pricing/delivery/quality of product - Filing/data entry

5. Logistics

Logistics is a complete organization and implementation of a problem. Logistics are often considered in a complex business operation, as some works need detailed plannings. Logistics are also used in military action.

Here's how purchasing assistants use logistics:

Track incoming International and domestic shipments into spread sheets and collaborates with third party logistics to provide visibility.
Prepared industrial utilities contracts, construction and security services for Toyota Logistics off-site Princeton Rail head facility.

6. POS

POS is an abbreviation of "Point of Sale" which is the time and place where a customer completes a transaction. It can either be a physical shop that consists of POS terminals or a virtual shop. A POS system helps simplify the retail functions and track important sales data.

Here's how purchasing assistants use pos:

Maintained regular communication with HBO staff, and vendors on the status and completion of POs, identified and resolved discrepancies.
Manage new vendor setup, recurring payments, lease documentation and ERS functionality, and blanket POs for the plant.

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7. Delivery Dates

A delivery date is a day on which a stock, bond, or option trade must be finalized. In other words, it is a final date on which the underlying commodities for a forward contract must be delivered for the fulfillment of the terms of the contract.

Here's how purchasing assistants use delivery dates:

Sourced material to balance pricing, quality and delivery date priorities for internal and prospective/current customers.
Changed internal lead-times as directed, providing availability of product and quoting correct delivery dates.

Select Skills To Add To Your Resume

Purchase Orders

Purchase Requisitions

Customer Service

Data Entry

Logistics

POS

8. Inventory Control

Here's how purchasing assistants use inventory control:

Assisted Director of Purchasing with inventory control, purchasing, and procurement for a rapidly growing GMP certified manufacturing facility.
Possess knowledge of various tasks involved in inventory management; introducing work processes that improved inventory control and showed discrepancies.

9. Place Orders

Here's how purchasing assistants use place orders:

Place orders with vendors: Follow up on orders ensuring that merchandise is shipped and delivered on promised dates.
Place orders with vendors via telephone, mail, fax, or in person and follow up as needed.

10. ERP

Enterprise Resource Planning (ERP) is computer software used by major corporations and organizations for conducting their management and accounting tasks efficiently. ERP systems bind different business processes with each other allowing smoother flow of data between them resulting in swift project assessment and completion.

Here's how purchasing assistants use erp:

Utilized purchasing and order inventory system extensively, including formatting spreadsheets for transfer into ERP.
Coordinated the attachment of relevant documents electronically in JOMAR ERP as Continuous Improvement Project.

11. RFQ

A request for quotation (RFQ) is a document that a corporation submits to one or more potential suppliers obtaining quotations for a service or product. Typically, an RFQ seeks a detailed list of prices for something that is measurable like hardware and it involves more than the price per item. RFQ, call for bids and invitation for bid generally mean the same thing.

Here's how purchasing assistants use rfq:

Maintained all purchase order and RFQ files, developed RFQ packages and distributed to vendors, and created commercial bid evaluations.
Provided support to the senior buyer, assisting in the preparation of RFQ's, RFP's, and purchase orders.

12. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how purchasing assistants use payroll:

Reconciled MasterCard statements, travel reimbursement and invoices; entered payroll and tracked vacation.
Audited and maintained union payroll records and benefit information.

13. Computer System

Here's how purchasing assistants use computer system:

Used Real World computer system to input receiving/inventory documentation/completed year end inventory worksheets/spreadsheets.
Received product into computer system and notified sales and management of merchandise received.

14. MRP

MRP is an abbreviation of Material Requirements Planning and refers to the control system which is implemented in the planning and management of the activities related to manufacturing. Through MRP, manufacturers can easily schedule the production and it can also be used for inventory. MRP systems are mostly software-based but the process can also be carried out manually.

Here's how purchasing assistants use mrp:

Researched MRP requirements, verify inventory accuracy and placed purchase orders for special fabrication material.
Use of MRP systems, including Fourth Shift and SAP to plan and control inventory to meet production and inventory needs.

15. Office Equipment

Here's how purchasing assistants use office equipment:

Maintain preventative maintenance schedules and vendor agreements for all computer related office equipment.
Procured hospital clinical and surgical supplies/office equipment for affiliate hospitals nationwide.

12 Purchasing Assistant Resume Examples

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Eric Russell Purchasing Assistant Contact Information Iselin, NJ (250) 555-6656 erussell@example.com Skills • Purchase Orders • Procedures • Real Estate • Financial Systems • Asset Value • CPA • JR • Due Dates • Vendor Invoices • Business Units Employment History Purchasing Assistant 2020 - Present Siemens Iselin, NJ • Processed purchase orders, including field s orders. • Monitored and improved supplier performance in deliveries and material quality. • Worked closely with inside sales to track documentation of purchase orders. • Expedited purchase orders previously placed with vendors to ensure delivery in a timely manor. Purchasing Assistant 2017 - 2020 Robert Half International New York, NY • Complete an average of fifty purchase orders per day and distribute them to multiple international vendors. • Served as point person for proprietary processes and software that managed buyers' selections across three states. • Checked material receipted on packing lists against purchase orders. Accounting Analyst 2007 - 2017 Silberline Main, PA • Prepared financial statements for KNAC Management as well as for Altria Management. • Assisted with the development and preparation of monthly account reconciliations for internal and external audit purposes. • Prepared internal management and SEC reporting documents including various financial statements, footnotes and MD&A schedules. • Analyze invoices against purchase orders to ensure accuracy. Education Bachelor's Degree Business 2004 - 2007 Pennsylvania State University Main, PA


Nicholas Daniels Purchasing Assistant Contact Info Dallas, TX (680) 555-0421 ndaniels@example.com Skills New VehicleSupplier PerformanceERPBuyersCommunity PoliciesPurchase OrdersBusiness UnitsVendor InvoicesMaintenance StaffProperty Tours Employment History Purchasing Assistant 2017 - Present Brinker International Dallas, TX • Verified accounting codes on purchase orders for correct posting. • Worked with team members to input and set up ERP system. • Lead and presented mandatory staff training on inventory and logistics program. • Created purchase orders using Fourth Shift. Purchasing Internship 2016 - 2017 Verizon Dallas, TX • Interacted with customer service by contacting user groups, vendors and supply points for information concerning the status of purchase orders. • Contacted outside vendors for pricing and availability of products as well as processed purchase orders. • Processed purchase orders, maintained inventory levels for warehouse distributions within Verizon Wireless territory. • Review accounts payable invoices for pre-approval, accuracy and back-up documenting Purchase & logistics for retail stores and cell sites. • Meet regularly with top tier vendors to reconcile invoicing, purchase orders or new item implementation concerns. • Created and processed expense purchase orders for New York/New Jersey. Leasing Consultant 2006 - 2016 Lincoln Property Company Dallas, TX • Collect monthly income maintaining a 0% delinquency rating by issuing timely late notices and communication with residents. • Ensured proper communication with residents regarding open work orders. • Assure applications are processed in a timely manner through the proper supported database (Yardi Systems Voyager). • Provided quick and effective customer service response to resident needs. Education Bachelor's Degree Business 2003 - 2006 Indiana Wesleyan University Marion, IN


Christian Rivera Purchasing Assistant Denver, CO crivera@example.com (860) 555-4736 Experience Purchasing Assistant 2020 - Present Century CommunitiesDenver, CO • Created purchase orders, VPOS, design selections, lot proceeds, and lot start memos. • Create and maintain open purchase orders on AS/400 system. • Reorganized the purchasing department systems and procedures to maximize company profits. • Collaborated with purchasing agents to obtain quotes and follow up on outstanding purchase orders. Purchasing Assistant 2015 - 2020 ComcastDenver, CO • Review requisitions and purchase orders in Iprocurement. • Prepare purchase orders and track EPO's to decipher spending habits and budget restraints. • Analyzed open purchase orders; quantities, cost, add/delete and expedite to meet customers need. Account Services Representative 2013 - 2015 ComcastDenver, CO • Processed customer requests regarding cable programming and changes in cable TV, High speed internet, phone service. • Focus on creating a team, service-oriented culture by being open to new approaches, best practices and communication. • Answer calls; help troubleshoot cable, phone, and internet issues. • Help Customers setup and maintain personal/commercial websites. Skills Account Management Purchase Orders External Customers Communication ASR Company Standards Credit Balances Vendor Invoices EOB Customer Accounts Education Bachelor's Degree Business 2010 - 2013 Ashford UniversitySan Diego, CA


Aaron Boyd Purchasing Assistant Employment History Purchasing Assistant 2018 - Present SanminaCarrollton, TX • Placed and rescheduled purchase orders based on a weekly MRP. • Updated Purchase Orders as relates to pricing and quantity changes per Buyer request. • Filed company purchase orders and order changes. • Assisted buyers with any task assigned. • Processed purchase orders for goods and services in a variety of spend categories for multiple sites across the US and International. Purchasing Assistant 2008 - 2018 AbbottIrving, TX • Serviced all areas of the complex by generating purchase orders. • Generated all plant purchase orders for miscellaneous and raw material in a $32MM environment. • Reviewed on-time delivery report and worked with suppliers to improve and expedite on a daily basis. • Identified process, procedure, training and knowledge gaps and developed or revised procedures and training to address gaps. • Process all purchase orders for the laboratory operation. Accounting Analyst 2006 - 2008 Wells FargoBirmingham, AL • Prepare periodic financial statements for users. • Updated written policies and procedures of accounts payable and payroll processes. • Assist with month-end accruals, matching purchase orders and working with vendors on any discrepancies. Education Bachelor's Degree Business 2003 - 2006 University of Maryland - College ParkCollege Park, MD Contact Information Carrollton, TX (800) 555-8146 aboyd@example.com Skills Corporate Office Oversight Expedite Supplier Performance Purchase Orders Order Status Close Process Physical Inventory Business Units Bank Deposits


Ronald Webb Purchasing Assistant Austin, TX (400) 555-2447 rwebb@example.com Skills ISO Personnel Files Purchase Orders Department Transfers Business Units Support Production Product Information Vendor Invoices Part Numbers Customer Orders Employment History Purchasing Assistant 2017 - Present SiemensAustin, TX • Implemented the Receiving discrepancy procedures. • Generated and expedited purchase orders for refurbish parts. • Set up purchase orders and subcontracts along with sending out commodity pricing sheets. • Write and expedited purchase orders using SAP. Junior Buyer/Buyer 2016 - 2017 Applied MaterialsAustin, TX • Managed a commodity/vendor queue with an average of 600+ open purchase orders. • Lead of Fabrication Team to prepare and present weekly data on supplier performance. • Issued purchase orders for Printed Circuit Boards, Ceramic Semiconductor Packaging, and other goods and services. • Purchased and negotiate price of raw materials for Compact Disc plant. Payroll Clerk (Part-Time) 2014 - 2016 AetnaMiami, FL • Analyzed and resolve complex payroll issues from employees, managers and Human Resources Professionals. • Oversee the interface between multiple systems to ensure payroll transactions are interfaced timely and accurately. • Worked with HRIS team to develop payroll applications to ensure internal controls and facilitate interface of payroll and HR master files. • Processed a biweekly payroll and compiled payroll data to maintain accurate payroll records for the Institute and the Dialysis Divisions. Education Bachelor's Degree Business 2013 - 2016 Miami Dade CollegeMiami, FL


Gregory Chavez Purchasing Assistant Detroit, MI (310) 555-5026 gchavez@example.com Experience: Purchasing Assistant Ford Motor Company Detroit, MI 2019 - Present • Manage a monthly petroleum/vendor report and monthly correspondence/purchase orders. • Reconcile outstanding Purchase Orders with management and maintain various internal databases. • Implemented procedures for document filing & retention within the purchasing role. Junior Buyer/Buyer General Motors Detroit, MI 2018 - 2019 • Designed and lead a global purchasing creativity team with the purchasing director to align global purchasing processes with the regional buyers. • Evaluated supplier performance for production volume increases, model mix change, and business transfers. • Key Contribution: Reduced tooling by approximately 15% on an RFQ with an APV of $11.3 million. • Lead Product Development and Validation Testing reviews. Accounting Analyst Walgreen Co Chicago, IL 2016 - 2017 • Created sales account management team performance objectives in collaboration with supported business units and sales leadership. • Reconciled cash accounts along with other balance sheet accounts. • Analyzed data from financial statements to resolve intercompany issues. Skills • External Auditors • Purchase Orders • Supplier Performance • Revenue Recognition • Financial Statements • Timely Delivery • Raw Materials • JR • Production Schedules • Buyers Education: Master's Degree DeVry University Oakbrook Terrace, IL 2017 - 2018 • Major: Business Bachelor's Degree University of Illinois at Chicago Chicago, IL 2013 - 2016 • Major: Accounting


Brenda Gardner Purchasing Assistant Decatur, IL (420) 555-8324 bgardner@example.com Experience: 2012 - Present Purchasing Assistant / Caterpillar / Decatur, IL • Launched purchase orders for material, followed orders from requisition until product was delivered. • Prepare and reconciles purchase orders and supplier invoice discrepancies. • Formed and managed a team of Supplier Development / Process Control Engineers to deliver on 430 supplier performance improvements. • Placed purchase orders, sent out and loaded quotes. 2006 - 2012 Purchasing Assistant / NB Handy / Lynchburg, VA • Administer supplier performance reporting and distribution. • Train new and existing vendors the process of submitting purchase orders and invoices for payment. 2004 - 2006 Accountable Clerk (Part-Time) / ManpowerGroup / Lynchburg, VA • Reconciled business reimbursement expenses, purchase orders and statements. • Account consolidation of financial statements (120 entities, consolidated turnover of 1 billion). • Record charges, refunds and financial statements for review. Skills: Internal Departments, Vendor Invoices, Financial Statements, Procedures, Supplier Performance, BOM, Product Development, Due Dates, Business Transactions, Management System Education: 2003 - 2006 Bachelor's Degree Business / Liberty University / Lynchburg, VA


Dorothy Mitchell Purchasing Assistant Alpharetta, GA \| (380) 555-1583 \| dmitchell@example.com Work Experience Purchasing Assistant, Siemens - Alpharetta, GA 2020 - Present Enter Purchase Orders, confirm receipt of Order and expected date of delivery. Generated and expedited purchase orders for refurbish parts. Control orders, credit-debit entry procedures and extensive processes in the incoming goods department/warehouse to achieve short lead times. Purchasing Assistant, Motivational Systems - San Diego, CA 2017 - 2020 Developed, tendered, and monitored purchase orders. Issue, type, receive and close purchase orders for the New Orleans and Goodyear Plants. Administered and processed purchase orders and requisitions as per hospital policies. Coordinated and maintained effective relationships with the following internal customers: accountants, buyers, marketing and engineers. Customer Service Administrative Assistant (Part-Time), United States Marine - San Diego, CA 2016 - 2017 Worked out customer's questions and concerns at the service desk. Resolved situations to the satisfaction of the customer while utilizing expert product knowledge. Assist co-workers with daily office procedures. Skills Windows, Vendor Invoices, Scheduling Appointments, JR, Purchase Orders, Insurance Companies, Travel Arrangements, Logistics, Buyers, Real Estate Education Bachelor's Degree Business 2014 - 2017 Ashford University - San Diego, CA


Nicole Harper Purchasing Assistant San Diego, CA (260) 555-2612 nharper@example.com Experience Purchasing Assistant, Cox Enterprises, San Diego, CA 2019 - Present • Aided in Accounts Payable resolutions, reconciliation of receipts to purchase orders and A/P. • Reviewed all purchase requests, quality control of all purchase orders. • Contacted outside vendors for pricing and availability of products as well as processed purchase orders. • Develop bid packages, solicit and evaluate bids, and issue purchase orders for Valero St. Charles Refinery Project. • Create and submit purchase orders. • Calculate material needs and purchase all raw materials for the manufacturing of steel products and services. Purchasing Department Clerk, Cox Enterprises, San Diego, CA 2009 - 2019 • Contacted outside vendors for pricing and availability of products as well as processed purchase orders. • Ensured strict adherence to company policies and procedures while upholding union guidelines. • Work with vendors to get the most accurate delivery dates and costs for all orders. • Prepared purchase orders, evaluated suppliers based on price and quality, and monitored shipments to ensure reasonable delivery times. Account Services Representative, Cox Enterprises, San Diego, CA 2007 - 2009 • Account Service Representative Phoenix AZ. • Managed customer accounts, provided customer services and resolved complaints. Skills • Vendor Invoices • Travel Arrangements • Buyers • Administrative Functions • Customer Service • Part Numbers • Purchase Orders • Problem Resolution • Special Projects • Company Standards Education 2004 - 2007 Bachelor's Degree Business, Ashford University San Diego, CA


David Adams Purchasing Assistant Tempe, AZ \| (350) 555-2329 \| dadams@example.com Employment History: Arizona Federal Credit Union - Tempe, AZ 2020 - Present Purchasing Assistant • Complete processing of vendor invoices, to include vendor payments and prepared month-end accruals. • Prepare Office Supplies purchase orders and others • Conduct weekly style out with senior management and insures timely execution of purchase orders based on style selection/approval. • Processed purchase orders and followed through until order completion. • Expedited purchase orders with missing items by calling the vendors and working with them to provide timely shipments. Lennar - Tempe, AZ 2011 - 2020 Purchasing Assistant • Investigated questions/problem purchase orders, contracts and change orders. • Produced all purchase orders including releasing all stages of releases, and custom quotation negotiation. • Ensured compliance of Purchasing Policies and Procedures in our bidding practices. • Issue purchase orders for stone, brick, windows, and tile. Intel - Chandler, AZ 2010 - 2011 Supply Specialist (Part-Time) • Investigated property loss reporting and submitted logistics status reports. • Implemented the recovery and established property accountability of over $210K of previously unaccounted for property. • Inventoried and maintained accountability of highly sensitive items to include basic supplies, weapons, and various combat ready items. • Supervised and managed all logistics matter for company. Skills: Purchase Orders, Acquisition Planning, Storage Yards, Property Accountability, Stock Items, Travel Arrangements, Supplier Performance, Engineering Department, Procedures, Order Entry Education: American InterContinental University - Chandler, AZ 2008 - 2011 Bachelor's Degree Business


Dylan Turner Purchasing Assistant phone(870) 555-6180 addressHouston, TX emaildturner@example.com Experience 2016 - Present Purchasing Assistant Kelly Services · Houston, TX • Create Purchase Orders for needed supplies and services. • Called vendors for buyers to follow up on purchase orders. • Provided support to Buyer for various procurement activities under DLA Contract to following up on Purchase Orders and Request for Quotations. • Created purchase orders and placed orders with suppliers. • Generated purchasing requirements for basic raw materials, parts and perishables for plant operations. 2014 - 2016 Purchasing Assistant Siemens · Houston, TX • Processed purchase orders, including field s orders. • Monitored and improved supplier performance in deliveries and material quality. • Maintained direct communication with Production Manager to facilitate any needed changes. • Worked with buyers and suppliers to consolidate open purchase order reports. 2012 - 2014 Assistant Buyer Knight Transportation · Phoenix, AZ • Expedited POs as needed to make sure that backordered parts would be fulfilled asap. • Explain policies, law and procedures to agency personnel and vendors. • Assisted company form sub contract procedures and processes to conform to ISO regulations. • Implemented system to catalog inbound vendor leads and assigned potential vendors to Buyers • Verify Purchase Orders against order confirmations to ensure correctness of price, quantity and delivery date. • Advise, assist and train other company employees in purchasing policy and procedures to ensure compliance with Vestas procurement policy. Skills • RFQ • Purchase Orders • Raw Materials • Buyers • Sales Trends • Procedures • Sales Floor • Order Reports • Data Collection • ERP Education 2009 - 2012 Bachelor's Degree Business Arizona State University · Phoenix, AZ


Stephanie Carpenter Purchasing Assistant phone:(330) 555-1076 email:scarpenter@example.com address:Oakbrook Terrace, IL Employment History Purchasing Assistant 2013 - Present BP America · Oakbrook Terrace, IL • Supervised buyers and CSR's located in the GM Transmission/Engine Plants (PSMI Employees), both US and Mexico. Purchasing Department Clerk 2012 - 2013 Meijer · Oakbrook Terrace, IL • Handled customer complaints in a fair and quick manner. • Assisted customers on the sales floor and jewelry counter. • contract position) Placed, expedited and filed purchase orders for all locations and international shipments. • Distribute Customer orders and operate a cash register. Accounting Associate 2011 - 2012 CNA Financial · Oakbrook Terrace, IL • Compiled and delivered monthly, quarterly, and annual financial statements to management under strict deadlines. • Prepared various exhibits for monthly Board of Directors Report and prepared income tax footnote for CNA Annual Report. • Provided customer service to insurance agents and their CSRs. • Worked with Deloitte and CNA management to conform to the initial SOX requirements, including test of controls. • Handled inter-company payments to all other U.S. offices via journal vouchers. Skills Product Quality Purchase Orders Quickbooks Supplier Performance Financial Statements Fax Machines ACH Delivery Dates Vendor Invoices Payroll Education Bachelor's Degree Business 2008 - 2011 DeVry University · Oakbrook Terrace, IL

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List of purchasing assistant skills to add to your resume

The most important skills for a purchasing assistant resume and required skills for a purchasing assistant to have include:

Purchase Orders
Purchase Requisitions
Customer Service
Data Entry
Logistics
POS
Delivery Dates
Inventory Control
Place Orders
ERP
RFQ
Payroll
Computer System
MRP
Office Equipment
Order Entry

ETA
Cycle Counts
Inventory Management
Product Availability
Expedite Orders
On-Time Delivery
AS400
Vendor Invoices
Customer Orders
MRO
Cost Savings
Sales Orders
Vendor Relations
Inventory System
ISO
Physical Inventory

Open Orders
Inventory Reports
Part Numbers
Travel Arrangements
PeopleSoft
A/P
Production Schedules
Order Processing
Reconcile Credit Card
Expense Reports
QuickBooks
RMA
RFP
Delivery Schedules
Price Analysis
Competitive Pricing

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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