Project Coordinator Jobs in South Farmingdale, NY

Global Foundation is seeking Administrative & Project Coordinators to provide support to busy initiative teams. The roles will primarily be responsible for assisting Senior Leadership with a broad range of administrative tasks as well as project management for Senior Advisors and their small teams. Responsibilities Include: Supporting the Senior Advisors, Team Leads and teams in providing day-to-day administrative, reporting, and information and workflow coordination support to ensure they have everything they need to deliver their work as required Manage calendar, including scheduling appointments and arranging meetings Manage and maintain expense reports Coordinate global travel arrangements, including flights, ground transportation, hotels, etc. Draft email correspondence, memos, briefings, presentations and recaps from meetings for a broad audience Maintain notes and follow-up from meetings and events, communicating with both internal and external stakeholders, and tracking action items to ensure projects are on schedule and deadlines are met Tracking all action items and deliverables in Click Up or similar project management software or applications Maintain processes for organization and collaboration among project stakeholders and provide clear reporting Actively assist with projects as needed, including responding to priorities and resourcing needs as they shift over the lifecycle of our programs Maintain data and project updates for internal check-ins and coordination with other teams Manage and maintain digital records and files related to ongoing work including creating organized file systems and file guides or record indexes Required Qualifications: A minimum of 6 years' experience in administrative support and project coordination with a focus on time and task management in dynamic organizations Bachelor's Degree strongly preferred Exceptional organizational and project management skills, with the ability to juggle multiple priorities simultaneously while maintaining attention to detail Demonstrated passion for work in the public sector, including government, politics, and community mission-driven initiatives. Excellent written and verbal communication skills Experience with discretion and managing confidential information An interest in working effectively across various platforms (Google, Microsoft, Click Up, etc.) Experience handling data and operational reports; tech-savviness will be a plus Detail-oriented with a strong work ethic and will thrive in a fast-paced, results-driven environment.

Our client, the in-house agency of a large telecom company in NYC, is looking for a freelance Jr. Project Manager for a 6-month hybrid contract. This role is responsible for overseeing the complete lifecycle of projects across creative, public relations, technical operations, and partnership negotiations. This role plays a critical part in ensuring that projects stay on track by developing timelines, monitoring progress, and tracking key project milestones. The Jr. Project Manager will coordinate efforts across teams, ensuring alignment between stakeholders and that deliverables meet quality expectations. Proficiency in Workfront or a similar project management platform is essential. Additionally, the candidate must have a strong understanding of the creative development process, from conception to production, delivery, and trafficking phases, to facilitate seamless execution across all stages. This is a 6-month hybrid contract that requires 3-days/week onsite in Downtown Manhattan. Responsibilities: Manage the full project lifecycle from initiation to completion, ensuring all tasks stay on schedule and within scope. Develop and maintain project timelines, adjusting as necessary to accommodate evolving priorities. Track key project milestones and communicate progress to stakeholders. Oversee the creative development process, ensuring smooth transitions between conception, production, delivery, and trafficking phases. Work cross-functionally with internal teams and external partners to coordinate project deliverables and expectations. Identify and mitigate project risks, addressing potential roadblocks proactively. Ensure all stakeholders are aligned on project goals, expectations, and deadlines. Utilize Workfront or similar project management tools to monitor tasks, manage workflows, and track progress. Support partnership negotiations by tracking deliverables and ensuring contractual obligations are met. Facilitate project meetings, providing clear documentation of discussions, action items, and next steps. Required Qualifications: 1-3 years of project management experience, preferably in creative, public relations, or technical operations. Proficiency in Workfront or similar project management platforms. Strong understanding of project management principles and best practices. Experience tracking the creative development process, from concept through execution. Excellent organizational and time-management skills, with the ability to handle multiple projects simultaneously. Strong communication and interpersonal skills to collaborate effectively with stakeholders. Detail-oriented with a proactive approach to problem-solving. Ability to adapt to a fast-paced and evolving work environment. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

We are looking for a contract based Project Coordinator to join our team for approximately 12 months to help manage and execute digital marketing projects efficiently. This role is critical in ensuring smooth communication between teams, keeping projects on track, and maintaining quality control. If you have strong organizational skills, attention to detail, and a passion for digital marketing, we'd love to hear from you! Key Responsibilities Project Coordination: Assist in planning, scheduling, and executing digital marketing projects and campaigns, ensuring timely delivery. Team Collaboration: Act as the main point of contact between internal teams (account, creative, strategy, paid media) for all project management related tasks. Timeline & Budget Management: Track project deadlines, deliverables, and budgets, ensuring all aspects align with client expectations. Communication & Reporting: Provide regular updates to internal stakeholders. Task Management: Assign and follow up on tasks using project management tools. Process Improvement: Identify inefficiencies and suggest improvements to streamline workflows. Qualifications & Skills 1-3 years of experience in project coordination, preferably in a digital marketing, advertising, or creative agency. Understanding of digital marketing channels, including SEO, PPC, social media, and content marketing. Experience with project management tools is a plus. Strong organizational and multitasking skills. Excellent communication skills (both written and verbal). Ability to work under tight deadlines in a fast-paced environment. Proficiency in Google Workspace (Docs, Sheets, Slides) or Microsoft Office. Healthcare or B2B experience is a plus.

Verde Electric Corporation, established in 1993, is a leading professional electrical organization in the New York Metropolitan Area. With a commitment to safety, quality, schedule, and budget, Verde has extensive experience in high voltage projects and design-build delivery. The company is dedicated to leading with integrity and innovative technology to provide value to customers, employees, and society. Role Description The PA will be responsible for project administrative support for the firm's contracts in heavy highway construction. The PA will work closely with the project team consisting of project manager, project engineer and superintendent as well as the client. Responsibilities include, but are not limited to, maintaining the job file efficiently, contract management, subcontract management, communication with the subcontractors, vendors, suppliers and client, submittals, closeout paperwork. Job Requirements: Prior work experience as a Construction Administrator Assist in project-buy outs Processing and tracking submittals Purchase Orders Tracking T&M work The ability to manage multiple priorities and deadlines Correspondence Contract administration Submitting and reviewing field payroll Tracking, collecting and organizing daily reports Other skills/abilities: Working knowledge of Viewpoint is a plus Working knowledge of Microsoft Office suite of products Must be well-organized and able to thrive in a fast-paced environment Strong interpersonal skills, with ability to professionally interact with a diverse blend of personalities Ability to work within a team as well as independently with little supervision

At Naya, we share Middle Eastern flavors that nourish, inspire, and connect us. Serving Middle Eastern goodness since 2008. Our mission has always been to provide authentic, fresh, and nutritious Middle Eastern meals that look great and taste amazing. Consistency is key to our success; we commit to delivering excellent service and quality to our customers in all of our locations, all day. Reports to: Chief Development Officer Location: Corporate Office - New York, NY How You'll Impact The Development Project Coordinator will play a key role in managing and supporting the end-to-end process of store development projects for NAYA. This individual will work closely with cross-functional teams and external partners to ensure seamless execution of new store openings, renovations, and design updates. This role requires excellent organizational skills, effective communication, and a strong ability to manage multiple priorities across real estate, design, construction, and procurement. What You'll Do Collaborate with the architectural design team to support critical milestones for new store projects, including site assessments, layout and concept reviews, construction documents, landlord communications, insurance, and permitting. Distribute and track all RFQs (Requests for Quotes) and POs (Purchase Orders). Oversee the shop drawing review and approval process while helping to create, maintain, and enforce design standards and prototyping. Maintain construction project schedules and ensure clear communication across all stakeholders regarding project timelines and status. Manage vendor invoicing and payment processing. Provide purchasing support, ensuring timely procurement of materials and equipment for development projects. Serve as a communication hub, working with internal stakeholders (real estate, construction, procurement, operations) and external consultants/vendors to ensure project visibility and updates. Collaborate with the innovation design team to translate new design ideas into prototypes, ensuring these align with future project requirements. Maintain and update master drawings to reflect current business needs. Assess potential store locations for compatibility with the current store prototype. Coordinate with AORs (Architects of Record) nationwide to flag any site issues before lease agreements. Engage with stakeholders to evaluate and implement design changes, balancing operational needs with cost-effective and minimally disruptive solutions for store refreshes and renovations. Who You Are 4+ years of experience in project coordination or development within the retail, restaurant, or hospitality industry. Bachelor's degree or above NYC based or within close proximity Strong organizational and multitasking skills Ability to self-manage timelines and deadlines and run a project from beginning to end Familiarity with reviewing and marking up plans Superior interpersonal skills and ability to earn trust and respect from colleagues Thrives in a constantly evolving, fast-paced environment Known industry contacts/relationships Ability to travel as needed Benefits Medical, Dental, Vision Free meals every day Phone reimbursement Commuter benefits More new and exciting benefits on the way!

As the Marketing Operations Coordinator, you will handle back-office support, including invoice generation, payment management, expense reconciliation, and data tracking. You will also assist the Director of Marketing with showroom events, coordinate local industry participation, and manage special projects like experiential activations and gifting initiatives. At AJ Madison, you'll have ample opportunities to grow as you take on new challenges and expand your knowledge of various business functions. What You'll Be Contributing: Invoice and Payment Management: Generate and track invoices, ensuring timely receipt of payments from brand partners. Process and track marketing invoices, ensuring accurate payment status reports. Review and track credit card charges, verifying all charges with the team and collecting necessary documentation for accounting. Ensure invoices are processed according to the instructed process, preventing duplicate payments. Analytics and Reporting: Assist in tracking and organizing data from marketing campaigns (email, social media, digital ads). Generate performance reports, providing insights to support data-driven decision-making. Assist with audience segmentation and personalization projects, leveraging data to enhance marketing efforts. Present data clearly using tools like Excel, Google Sheets, and Canva. Event and Project Support: Support planning, execution, and recapping of local market events. Coordinate logistics for events, including vendor contracts, invoicing, payments, schedules, and communication. Assist with experiential marketing projects, including gifting initiatives and promotional supplies inventory. Ensure accurate tracking and management of showroom hours and event-related tasks. Qualifications: Education: Bachelor's degree in Marketing, Business Administration, or a related field (or equivalent experience). Experience: 1-2 years in marketing operations, administrative support, or a related field. Technical Skills: Proficiency in Microsoft Excel/Google Sheets, experience with analytics tools (e.g., Google Analytics), and familiarity with Canva or similar design tools. Communication Skills: Strong written and verbal communication skills, with a customer-focused attitude. Organizational Skills: Excellent attention to detail, strong time management skills, and the ability to multitask. Problem-Solving: Strong analytical skills and the ability to tackle challenges efficiently. Event Planning: Experience with logistics, budgeting, invoicing, and vendor management for events. Adaptability: Eagerness to learn and a flexible approach to a fast-paced environment. Team Player: Collaborative mindset with a strong sense of accountability and ownership.

We are a fast-paced company that manages the development and execution of Real Estate construction projects throughout North America, primarily in the Hospitality Sector. We are seeking an experienced individual to assist the Project Management/Owners Representative team with respect to the oversight of Hotel and Commercial Renovations, Conversions, and New Construction. This role requires the candidate to be well-organized, proficient in Construction Project Management as detailed below, and possess excellent Excel skills. This is a full-time position in our office in Fairfield, CT. Position Responsibilities · Assist the project team in the Development and Execution of Hospitality Renovation projects. · General office administration includes managing schedules, licensing, calendars, cloud filing, expense reports, preparing meeting minutes and executive level reports. · Create task and priority lists as necessary to ensure on-time projects. · Assist in developing project budgets, estimates, and assembling cost reports. Work with the team to manage the Project costs from initial project programming through design development, project execution, and closeout. · Manage construction cost accounting, including updates to forecasts, budget transfers, cash flow, advanced warnings, and change management. · Assist the project team in the solicitation, bidding, award and administration of the contracts for design professionals. · Solicit and review construction cost estimates and prepare findings and summaries for clients. · Manage the invoicing and monthly Draw process for all vendors and contractors. · Assist in reviewing change orders or construction change directives for the Project. · Assist in the preparation, distribution, and filing of reports including monthly project reports in Power Point including photo logs and key project information. · Assist in reviewing records, written warranties and preparing close out binders for projects. · Log and maintain Project Plans, RFI's, Submittals, and Samples. · Review and analyze expediting reports for FF&E. · Assist in overseeing FF&E (Furniture, Fixtures, and Equipment) delivery/installation. · Communicate directly with Vendors and Operating teams. Minimum Requirements · Hospitality experience preferred. · A background in Construction Accounting preferred · Ability to read and understand Floor Plans and Specifications · Min 3-5 years previous experience in the Project Accounting, and Development/Project Management or Construction field. · Reliable and organized. · Proficient with Microsoft Excel, Word, Excel, Outlook, and Acrobat. · Ability to manage project budgets and detailed cost estimates in a high quality, accurate, presentable, and clear format. · Must be detail oriented and have excellent analytical skills and be proficient in construction accounting principles. · Must speak and write fluent English. · Excellent oral and written presentation skills. · The ability to work in the office, in Fairfield, CT. Occasional travel may be required. This is a full-time position in our Fairfield, CT location. We provide a competitive compensation package that aligns with industry standards and is intended to attract and retain top talent.

Isaac Morris LTD is a leader in the apparel industry. We are a Men's, Juniors, Kids apparel company. We have a roster of licenses from Disney, WB, Nick etc. Responsibilities: · Communicate closely with the sales team and at the same time with design and licensing about upcoming orders · Communication between sales design licensing teams regarding all changes related to art and licensors requirements · When projects are almost completed it should be communicated to the sourcing team · Make sure to provide accurate information with all the changes in the product to eliminate delays in orders · Guarantee smooth and faster delivery by working with all teams Skills: Strong project management skills with the ability to handle multiple projects simultaneously. Excellent communication, organizational, and interpersonal skills. Familiarity with licensing product Ability to work collaboratively in a team environment and independently when needed. · Detail-oriented with strong problem-solving abilities. Ability to work in a fast-paced environment and manage competing priorities.

Join Our Team as a PlayWell Brooklyn Program and Operations Coordinator! 🌟 Are you a strong leader with a passion for child development, operational excellence, and creating a positive community for families? Do you thrive in a role that combines team leadership, program development, and customer service? If so, PlayWell is looking for YOU to join our team as a Program and Operations Coordinator! What is PlayWell Brooklyn? PlayWell is an inclusive, sensory-rich indoor play space designed to nurture children's development while fostering a welcoming community for families. Our space is thoughtfully crafted by Occupational Therapists and child development experts to encourage unstructured, child-led play, offering opportunities for physical, social, and emotional growth. What We Value at PlayWell: At PlayWell, we value inclusivity, creativity, and connection. Whether through open play, expertly facilitated programming, or events, we strive to create a safe and supportive environment where families can bond, children can explore freely, and everyone feels they belong. We believe that play is more than just fun - it's a vital tool for development. That's why we focus on sensory-motor-based movement, using equipment and activities that engage and support children of all abilities. From swings and climbing structures to imaginative sensory play areas, every element is designed to help kids explore, learn, and thrive in their own unique way. What you'll do: The Program and Operations Coordinator provides strategic program development, hands-on program execution, and operational management. This role focuses on supporting the whole team in maintaining a safe, inclusive, and engaging environment for children and families while achieving operational and business goals. The Program and Operations Coordinator is responsible for monitoring site performance (family satisfaction, staff retention, and programming success), planning and implementing new initiatives to improve play experiences, allocating resources to ensure high-quality programming, and addressing challenges to ensure the site operates smoothly and aligns with PlayWell's mission. This role involves collaborating with senior leadership to implement initiatives, optimize programs, and enhance family experiences. The ideal candidate is a proactive, organized, and compassionate leader with a strong commitment to child development, operational excellence, and fostering a positive and welcoming community for families, children, and staff alike. What We're Looking For: ✅ Proven leadership experience in team management, program coordination, or similar roles. ✅ A Bachelor's degree in Early Childhood Education, Business Administration, Child Development, or a related field (or equivalent experience). ✅ Strong communication, organizational, and problem-solving skills. ✅ A commitment to providing excellent customer service and creating a nurturing and inclusive environment for families and children of all abilities. ✅ Experience in operational management, including implementing processes, training programs, and overseeing day-to-day operations. What PlayWell Offers A Supportive and Inclusive Work Environment: Join a team that values creativity, inclusivity, and fun while making a difference in families' lives. Professional Growth Opportunities: Be part of a growing company with leadership pathways and opportunities to shape PlayWell's future as we expand. Competitive Compensation: Includes performance-based bonuses to reward your success. Work-Life Balance: Flexible scheduling and a mission-driven workplace you'll feel good about. Ready to Lead the Way? Apply Today! If you're excited about combining leadership, operational management, and a passion for child development, we want to hear from you! 👉 How to Apply: Send your resume and a brief introduction to **************************

POP MART, founded in 2010 (SEHK: 9992), is a market-leading entertainment company and a global champion of designer toy culture. Through global artist development, IP operations, designer toy culture evangelism, and strategic investments, we have built an integrated platform covering the entire designer toy value chain, allowing artists to focus solely on their craft and giving stage to talent from all over the world. With 4,000+ employees worldwide, POP MART has successfully set foot in more than 23 countries and regions, serving a diverse audience of cultural pioneers and art fans. Job Overview We are seeking a highly organized and proactive Vending Machine Operations Coordinator to oversee the end-to-end coordination of our vending machine operations. This role involves managing installation schedules, ensuring daily operational excellence, and recruiting operational teams to support machine performance. The ideal candidate will be detail-oriented, possess strong communication skills, and have the ability to work collaboratively with multiple stakeholders. What You Will Achieve Machine Installation Oversee the operational management of vending machines within the designated area, including the installation, maintenance, and daily communication with machine operators. Act as the primary point of contact for various stakeholders, including landlords, trucking companies, moving companies, and internal operations teams, to coordinate and finalize installation schedules. Be present on-site during installation days to guide the operations team through the setup process & Provide hands-on training to the operations team on restocking procedures and ensure all aspects of the machine setup are completed effectively. Take responsibility for recruiting and onboarding team members or contractors to support the vending machines under supervision. Daily Machine Operations Monitor performance metrics and implement strategies to improve machine operations and customer satisfaction. Conduct occasional business trips based on business development needs to assist with the coordination and execution of business trade events. Other related tasks as assigned What You Will Need Proven experience in operations coordination, logistics, or a related field. Excellent organizational and problem-solving skills. Strong communication and stakeholder management abilities. Ability to work independently while maintaining a collaborative approach with team members and external partners. Familiarity with vending machine operations or retail experience is a plus. What We Offer Market-competitive packages: we provide 401k, health insurance, PTO leave, paid sick leave, and family leave, etc. Opportunities to learn and lead: we provide on-the-job training to ensure employees are equipped with the most up-to-date skill sets and knowledge Career development: we work with you to advance your career through short-term assignments, and new experiences, etc. *POP MART is committed to equal pay initiatives and will not ask candidates for their current or past salary. **As an Equal Opportunity Employer, POP MART does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.

The Vanderblue Team is seeking a highly organized, detail-oriented, and proactive Operations Coordinator to support our CEO and enhance the overall client and team experience. This individual will manage the CEO's calendar and communications, oversee marketing presentations, coordinate team events, and ensure exceptional client care. A strong background in real estate, excellent communication skills, and a passion for event planning and relationship management are essential. Key Responsibilities: Client Care & Event Coordination: - Maintain and enhance relationships with past clients by executing follow-up initiatives (e.g., sending note cards, anniversary gifts). - Plan and execute team events, including happy hours, community engagement activities, and client appreciation events. - Keep the Vanderblue Team top of mind for past clients by ensuring consistent engagement and thoughtful interactions. - Develop strategies to enhance client retention and referral business. Executive Assistant Duties: - Serve as the primary assistant to the CEO, managing their calendar, scheduling meetings, and handling email correspondence. - Prepare and organize marketing presentations, ensuring accuracy and creativity. - Coordinate with internal and external stakeholders on behalf of the CEO. - Anticipate the CEO's needs and take initiative in prioritizing tasks and projects. Office & Team Support: - Assist with various office projects as needed, taking the lead on initiatives that improve efficiency and organization. - Maintain a well-organized workspace and contribute to a positive office environment. Required Qualifications: - Minimum of 2 years of experience in the real estate industry. - Proven ability to handle executive-level tasks with discretion and professionalism. - Exceptional organizational skills, attention to detail, and ability to multitask. - Strong event planning and coordination experience. - Excellent written and verbal communication skills. - Proficient in Microsoft Office Suite and other relevant software. Preferred Qualifications: - Experience with real estate CRM systems and marketing tools. - Background in client relationship management and engagement strategies. Why Join the Vanderblue Team? - Be part of a dynamic real estate team known for innovation and client satisfaction. - Opportunity to grow and develop in a supportive, fast-paced environment. - Play a key role in shaping both internal team culture and client experience. If you are a motivated individual who thrives in a multitasking role and enjoys both executive support and client care, we encourage you to apply!

About the COOL company At the COOL company, we believe in creating a win-win environment where everyone benefits. We are committed to ensuring users, publishers, franchisees, and advertisers all have a better experience and achieve more than they ever thought possible through our innovation, advanced AI, groundbreaking advertising technology, and teams of inspired experts. Our every move, expansion, acquisition, and upgrade is done to provide that better experience for an ever-growing list of satisfied clients and users all over the world. Brands under the COOL company include ADventori, a data-driven, creative ad server capable of personalizing, automating, measuring, and optimizing digital ads and placements for advertisers; Balihoo, a complete advertising management platform for franchise and network businesses; COOL Media, a managed service solution for agencies and brands to reach and measure audiences; Insticator, a premier SSP and engagement platform for publishers; and OKO Digital, delivering website and app publishers everything they need to maximize their ad revenue. Collectively, the COOL company reaches over 350 million consumers monthly across their network of premium publishers and advertisers, including Disney, Hyundai, Air France, Kohler, Suzuki, Acer, Pearle Vision, Trek, Brita, Viking Cruises, MLB, Playmaker, Blitz, Evolve Media, and more. Under the former umbrella of Insticator, the COOL company is a proud 7x recipient of the Inc 5000 list of America's fastest-growing private companies, a 2x recipient of Deloitte's Fast 500, recognized on Crain's New York Fast 50 list, recognized by Digiday's Digiday Media Awards as a company working to modernize digital media, and awarded as one of AdWeek's Top 10 Fastest Growing Solution Providers globally. This role will specifically work in the Insticator subsidiary. At Insticator, the experience matters. As a Premier SSP, Insticator maximizes revenue through differentiated franchise brands. Their suite of engagement, ad monetization, SaaS, and media products is tailored to achieve this and more. Beyond the tangible ROI from working with Insticator, the first-party data collected puts publishers back in the driver's seat, to better understand audience behavior and facilitate extreme precision targeting for the brands they represent. Insticator's diverse company portfolio includes OKO, a Google Certified Publishing Partner for Connected TV, and Balihoo, a leader in multi-location marketing. Augmenting these offerings are Insticator-branded products designed to empower publishers in boosting engagement within their ecosystems, fostering active user interactions with site content and each other. This commitment extends globally with the expansion of Insticator into Australia, positioning it as a leader in managed-service media solutions. About the Role Serving billions of impressions per month on a variety of websites with different audiences, we collect data from our publisher embed technology and use this data to serve better advertisements for our publishers. Our publishers expect a stable high quality product that they can build their businesses around. The back-end engineers make sure that we are able to scale our systems to store large volumes of data and service billions of requests each month, while providing in-depth analytics to our publishers. You will get the opportunity to work on a variety of our back-end systems and have ownership of features from conception through delivery. Responsibilities and Duties Collaborate effectively with the product and engineering team to improve services through rigorous testing & release procedures. Audit existing infrastructure for performance enhancements. Build, gather and analyze metrics from operating systems as well as applications to assist in performance tuning and fault finding. Participate in system design consulting, platform management, and capacity planning. Create sustainable systems and services through automation and uplifts. Balance feature development speed and reliability with well-defined service-level objectives. Maintain high SLAs across all the products. Stay abreast of infrastructure trends and push the tech forward whenever project feasibility arises. Qualifications 3+ years of hands-on experience building distributed architecture on a Cloud Provider like AWS / GCP / Azure. Extensive hands-on experience with containerization technologies (e.g., Docker, Kubernetes). Experience automating infrastructure provisioning and configuration using tools like Terraform, Ansible, etc. Extensive hands-on experience working with AWS services like EKS / ECS / ECR, EC2, RDS, VPC, ELB, CloudFront etc. Strong experience setting up logging, monitoring and alerting solutions using tools like Prometheus-Grafana, NewRelic / DataDog / OpenSource APM etc. Extensive experience designing, implementing, and maintaining CI/CD pipelines to ensure seamless integration and deployment. Great communication, solid collaboration skills, with a strong teamwork ethic. Able to search for possible solutions and apply them. Document architecture diagrams, processes, and procedures. Nice to Have Exposure to provisioning, configuring, and managing bare metal servers, including hardware troubleshooting, RAID configuration, and network setup. Proficiency in scripting languages such as Python, Bash, or PowerShell. Understanding of network protocols and security best practices. Proactive approach to identifying problems, performance bottlenecks, and areas for improvement. Experience migrating infrastructure to keep up-to-date with the latest technology versions and optimizing infrastructure costs. Familiarity with Agile and DevOps methodologies. Cultural Competencies Must be able to work primarily between the hours of 9:30 AM - 6:30 PM ET. Must have a player/coach mentality, willing to both execute and lead. Ability to juggle multiple projects concurrently and set and meet deadlines. Skilled at receiving and providing direct feedback. Collaborative mindset and great teamwork skills. Entrepreneurial & adaptable; great learning skills. Curious, research-minded, data-informed. Able to search for possible solutions and apply them. Creative confidence. Proactive communicator. A sense of humor and a love of online culture. Thrives in a start-up culture. #J-18808-Ljbffr

A growing organization in the International Trading Industry is seeking an Operations Specalist to join their team in Englewood, New Jersey. This person must have: A bachelors in Supply Chain or related. 3-5 Years of experience. Knowledge of international trade supply chain procedures. Experience with raw material management. Sales and procurement experience is a plus.

Calibrate is working on behalf of Labaton Keller Sucharow, a highly acclaimed complex litigation firm, to recruit a Client Services Coordinator. Reporting to the Chief Marketing and Revenue Officer, this role offers outstanding opportunities for growth and professional advancement. Key Responsibilities: · Assist in data entry and retention projects, ensuring accuracy, completeness, and consistency of data, · Organize and maintain data records within proprietary systems to support growing organizational needs, and; · Provide support for special projects as assigned, including preparing marketing collateral and conference material. Credentials: · A bachelor's degree is required. · Proficiency with computer systems and software. · Strong time management, organizational skills, and attention to detail. · An eagerness to learn and grow. Salary Range $60,000 - $80,0000 based on experience and qualifications.

We are seeking a Document Production Workflow Coordination to deliver exceptional customer service to our clients by providing accurate document production of an intermediate to advanced level. MUST COME OUT OF BIG LAW!!!! Hours: Mon-Fri 8am-4pm Hourly: $90k-$110k Job Duties: ■ Intakes work requests from the client; including clarification of job instructions and negotiation of deadlines with the requester. Seeks alternate solutions to deadline requests, as needed ■ Prioritizes work requests across team and coordinates/balances multiple projects based on experience and following established guidelines, especially when working with escalated deadlines or issues ■ Acts as a leading definitive resource for all questions relating to document production, proofreading and quality assurance by the team ■ Identifies and corrects errors in complex business documents to ensure quality of return product to requesters ■ Detects formatting and compositional errors in documents; verifies citations are properly formatted ■ Checks corrected proofs of documents against mark-up for comparison and quality assurance ■ Adheres to and monitors team members' adherence to formatting standards, utilizing generally accepted proofreading marks and use of standard reference resources, with an understanding of the client's business environment. ■ And more!!!! Qualifications: Job qualifications ■ Bachelor's degree or equivalent with years of experience able to substitute ■ Minimum of 3 years prior office experience, proofreading, word processing or document production experience ■ Advanced knowledge of Microsoft Office suite; able to technically troubleshoot applicable software specific to the business/client ■ MS Office (Word, Excel, PowerPoint) certification desired ■ Advanced knowledge of document production and/or proofreading procedures and/or generally accepted practices

Hybrid Event Operations Coordinator About Us: We are a warm, community-focused membership space designed for children and families, centered on Montessori, child-led learning and mindful practices. Here, children from 0-9 engage in thoughtful, creative play in an environment that promotes peace, independence, and holistic growth. Our commitment is to provide a nurturing “home away from home” where children, parents, and caregivers find a collaborative and caring atmosphere. To support our mission, we are seeking a dedicated Hybrid Event Operations Coordinator to ensure the seamless execution of Gatherings and enhance the joy of our community. What You'll Do: Event Planning & Coordination Plan, organize, and execute birthday party events held twice daily on Saturdays and Sundays, ensuring a joyful and memorable experience for families. Coordinate occasional after-hours socials for adults during the week, as well as special holiday events and community gatherings throughout the year. Collaborate with program leaders to create engaging activities that reflect our child-led learning philosophy, making every Gathering a meaningful experience. Manage logistics for events, including setup, catering, equipment rentals, and coordination with vendors, ensuring every detail aligns with our values. On-Site Operations Oversee day-to-day operations during our busy on-site days (Thursday-Sunday), creating a welcoming, organized, and efficient environment for children, families, and staff. Ensure smooth execution of events by coordinating staffing, daily routines, and play sessions while promoting a child-centered atmosphere. Greet families, manage visitor protocols, and maintain a safe, supportive environment for all participants. Act as a liaison for vendor relations, ensuring a high standard of quality for supplies and services. Family Engagement & Enrollment Management Work closely with the Program Director to engage families, assisting with enrollment activities, open house events, and workshops designed to foster a vibrant community. Maintain accurate and organized records of family experiences and support needs, ensuring a collaborative approach to family engagement. Finance & Compliance Support Assist in maintaining budgetary responsibilities by tracking event expenses, purchasing supplies, and supporting financial health within our community. Uphold compliance standards by monitoring health and safety policies and ensuring secure record-keeping. Facilities, Health, and Safety Coordination Ensure that the space is clean, safe, and welcoming for all families and staff, overseeing maintenance and organization. Serve as the primary contact for vendors related to meal services and inventory management, ensuring nutritious options that meet family expectations. Technology & Data Management Support the tech needs of the team by managing communication platforms and social media. What We're Looking For: Education & Experience: Bachelor's degree preferred with a minimum of two years in operations or event management, ideally in a family-oriented or educational environment; Montessori experience is a plus. Skills: High proficiency in digital tools (Google Workspace, scheduling software, CRM systems); familiarity with childcare and family engagement platforms is an advantage. Mindful Communication: Strong interpersonal skills, with the ability to listen actively, communicate warmly, and represent our values with every interaction. Reliability and Flexibility: Proven ability to thrive in a dynamic environment, manage multiple responsibilities, and approach challenges with a proactive, innovative mindset. Commitment to Community: A genuine interest in fostering a family-centered, child-led learning environment, promoting inclusivity, creativity, and mindfulness. Benefits of Joining Us: Competitive salary with regular performance reviews Comprehensive health benefits for you and your dependents, including dental and vision Professional development opportunities focused on Montessori education, family engagement, and operational excellence Paid time off and mental health days to support work-life balance Wellness programs offering free access to wellness resources for you and your family Diversity and Inclusion: We celebrate diversity, inclusion, and individuality within our community. We believe that our collective strengths and varied perspectives enhance the experience for every child, family, and staff member. We are committed to building a team that reflects and uplifts the rich diversity of New York City.

Seeks a Project Management Office (PMO) Analyst to join its award-winning, innovative technology team in revolutionizing public health IT. The client uses the latest technologies and enterprise-wide application solutions in its groundbreaking work to promote and protect New Yorkers' health and improve client's business operations. Qualifications and Requirements: Experience: 1-3 years of experience in project management, project coordination, or PMO roles. Technical Skills: Proficiency in MS Office Suite (Excel, PowerPoint, Word), project management software (e.g., MS Project, Jira, Asana), and reporting tools. Analytical Skills: Strong ability to analyze data and identify trends, risks, and performance indicators. Communication: Excellent written and verbal communication skills. Attention to Detail: Strong organizational skills and attention to detail. Certifications (optional): PMP, CAPM, or other project management certifications are a plus. Bachelor's degree in Computer Science, Management Information Systems, Business, Data Analytics or related field. Job Duties: Project Support: Assist project managers in maintaining project schedules, tracking progress, and updating project plans. Reporting: Develop and maintain project reports, dashboards, and key performance indicators (KPIs) to provide visibility on project status, risks, and issues. Governance and Compliance: Ensure project governance and compliance with the organization's project management; application support; cybersecurity; and procurement standards, processes, and methodologies. Resource Management: Track resource allocation and availability to ensure project teams have the necessary support. Risk Management: Assist in identifying project risks, tracking mitigation actions, and supporting project teams in risk management efforts. Process Improvement: Contribute to the continuous improvement of PMO processes and methodologies. Stakeholder Communication: Support communication efforts with executive stakeholders in the Division of Information Technology to keep them informed of project progress and escalations. Documentation: Maintain comprehensive project documentation and support Project Managers and Product Specialist in developing appropriate project and technical artifacts. Quality Assurance: Ensure the quality of deliverables and compliance with project scope, time, and budget constraints. Preferred Skills: Ability to work independently and as part of a team. Experience working in an Agile or Waterfall project management environment. Knowledge of project management methodologies and best practices. Ability to manage multiple projects and prioritize tasks effectively

Electronic Environments is an industry leader in customized residential technology solutions. For over 30 years, our focus is to provide clients with simple-to-use solutions of the latest A/V and environmental controls. EENY brings unmatched knowledge and experience along with the highest standards to our clients in the New York Tri-state area and beyond. We pride ourselves having driven and collaborative teams: exceptional people delivering exceptional results! Join our diverse group of highly talented individuals who contribute to Electronic Environment's fast paced, casual, and supportive work environment. We are currently looking for a Project Coordinator to assist our Project Managers with administrative tasks relating to their projects. This position will be based out of our NYC office, this role requires in person work with eligibility for a hybrid schedule after 90 days of employment. Responsibilities for this position include: Assisting the Project Managers (PMs) with project related tasks as well as following up with other departments Coordinating project related matters between internal and external stakeholders to keep projects moving through its various phases Scheduling internal project meetings with different departments Keeping meeting notes and distributing them to the appropriate recipients Setting up and maintaining new projects and project service orders in software platform in accordance with company standards and processes Ensuring most current accepted proposals and change orders are associated to correct projects in software platform as well as the client database Keeping consistency in project documentation including proofreading and editing content Recording, updating, and monitoring project milestones from start to completion in project tracking software Requesting equipment to be purchased using current software platform Tracking ordered product to ensure on time delivery to site based on project schedule Scheduling technician visits to project sites as needed Assisting in creation of change orders as well as maintaining the change order process from creation, to client issue, and finally through to acceptance Providing project related information to other departments as requested Recording all project warranty dates for Accounting, Sales, and Customer Service departments Requirements for this position include: Knowledge of A/V & construction industry preferred Experience working in a fast-paced office environment Ability to work with all levels of staff within an organization Proficient with Excel spreadsheets and report generation Experience with ConnectWise software is a plus Ability to multi-task and prioritize work load Exceptional organizational skills Excellent communication skills Work as an integral part of a creative, result-oriented, dedicated team that collaborates closely on all activities. Our culture thrives on collaboration, inclusiveness, humility and understanding the value of reputation. Our company benefits include: Competitive salary based on experience, this is an entry level position. Range is $22.00-26.00 per hour. Insurance benefits (Medical, Dental, Vision, FSA, Life, AD&D, LTD) 401(k) retirement plan Generous PTO policy Access to employee purchase opportunities Casual work environment & strong commitment to work/life balance. Continuous training opportunities as well as attendance to industry conferences

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things. Success at SOM Means Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm. Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge. Product: We strive for excellence in the concept, quality, and delivery of our work. Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm. Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential. Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work. Position Responsibilities Assist in the preparation of fee proposals, project memos, correspondence, contracts and schedules for professional services. Support marketing related efforts (i.e. RFQ/RFPs, Salesforce data, etc.) Schedule client meetings and record meeting minutes for review by Project Manager. In conjunction with Project Manager and Project Accountant, coordinate appropriate billings to ensure payment compliance, set up projects in accounting systems and maintain work plans in Vision. Maintain records of certificates of insurance, internally and externally. Provide support as requested during CD, tender and CA phases. Maintain and update project data (in various mediums including hard copy project files, network drives etc.) Organize and implement administrative projects independently in accordance with deadlines. Coordinate and maintain multiple schedules, both individual and project specific and perform various support duties, including completion of expense reports, time cards and team travel arrangements. Minimum Qualifications Bachelor's degree desirable. Minimum 2 years' professional work experience in an office environment working with and as part of a team. Prior experience in Architecture, engineering or construction is highly desirable. Strong proofreading skills. Exceptional written and communication skills. A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others. Prior financial, accounting or bookkeeping experience. Strong command of Google Workspace, Microsoft programs, especially Word and Excel and Salesforce. Are you ready to join a team of creative professionals working on transformational projects around the world? Take advantage of this exciting opportunity to build a better future with SOM. Our Benefits: Health and Wellness: Medical, dental, vision, disability, and life & accident insurance Savings: 401K matching, pre-tax spending accounts, and employee discount programs Work/Life Balance: Inquire about our hybrid/flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program Professional Development: Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $60,000 - $70,000. Our Culture: Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm. Here, you'll collaborate with industry experts on some of the most exciting and transformative architecture, engineering, and planning projects in the world. We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion. Our DEI Action Plan was created to bring meaningful change to our profession, starting with our own culture and practices. We are proud to be an equal opportunity and affirmative action employer. Visit this page to learn more about SOM's employment policy as well as additional information such as a privacy notice for California residents and how to apply offline. For more about SOM: *********** Portfolios must be submitted for all design positions (Architecture, Interiors, Planning, etc). Applications without work samples will not be reviewed. Portfolios should be one PDF attachment, 10-20 pages, maximum 5 MB. Submit portfolios as part of your application in the section where the application asks you for your Resume or CV.