Project Assistant Jobs in Tempe, AZ

Actalent is seeking an Administrative Assistant to join our team at our Tempe, AZ Corporate office! Compensation: $20.19 - $25 per hr Bonus up to $2,000 annually Schedule: Internal | Permanent Full Time | 8:00 Am - 5:00 PM Hybrid | 4 days in-office, 1 day remote Job Overview We are seeking a highly skilled Administrative Assistant to join our team. This role is responsible for ensuring high-quality administrative support for one Vice President and Corporate office administration. The ideal candidate will be adept at relieving the executive of administrative functions to increase their availability for executive-level responsibilities. In addition responsible for all cohesive operations of our corporate office. Essential Functions Administrative Support Provide comprehensive administrative support to the Vice President, including managing calendars, scheduling meetings, and submitting expenses. Maintain Director and Regional organizational charts. Manage and organize all aspects of domestic travel, including booking flights, arranging accommodations, and coordinating transportation logistics Communication Serve as the primary point of contact between the Vice President and internal stakeholders. Handle correspondence, emails, and phone calls with professionalism and confidentiality. Works closely with internal communications to ensure consistent messaging from stakeholders and corporate. Confidentiality Maintain the highest level of confidentiality and discretion in handling sensitive information. Minimum Education | Skills | Abilities 1 year of Administrative Support Experience required Associate's degree (preferred) Strong Organizational and time management skills Strong communication skills and work ethic Proficient in Microsoft Office (Excel, Word, and Outlook a must) Ability to prioritize, organize, problem solve and meet deadlines and goals High Level of professionalism and discretion. Compensation Per Pay Transparency Acts: The range for this position is $40,800 - $61,200. This role is non-exempt (hourly employee). The bonus potential is up to $2,000 annually. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following: Medical, dental & vision 401(k)/Roth Insurance (Basic/Supplemental Life & AD&D) Short and long-term disability Health & Dependent Care Spending Accounts (HSA & DCFSA) Transportation benefits Employee Assistance Program Tuition Assistance Time Off/Leave (PTO, Primary Caregiver/Parental Leave) About Actalent With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021. Our Culture The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by: Bringing their best selves to work every day in terms of caring, competitive spirit and character Leading by example and working with purpose and pride Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves Our Commitment Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups. Actalent PRIDE Empowered Women at Actalent BIPOC Military and First Responder Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships) Our Corporate Social Responsibility Strategic Partnerships We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners: BEYA - Black Engineer of the Year Awards SHPE - Society of Hispanic Professional Engineers Women of Color Stem Conference Linkage's Women in Leadership Institute Girlstart SAE Foundation SMASH National Urban League SASE - Society of Asian Scientists and Engineers Allegis Group Foundation The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program. Check out our Instagram and LinkedIn to see what it's like to be part of our team: instagram.com/weareactalent | ************************************************* #actalentinternal #LI-Onsite

Job Title: Project Engineer / Project Coordinator Company: Riggs Companies Job Overview: Riggs Companies is offering great career opportunity for a Project Administrator. Favorable candidates will be ambitious, willing to learn, and have a strong attention to detail. They should be able to work closely with project managers and accounting staff to create comprehensive action plans concerning resources, budgets and time-frames for projects. They should be highly organized and assist project managers in all aspects of assigned projects. JOB DUTIES: ·Assist project manager in all administration functions and processes ·Monitor all moving parts of the project administratively keeping them synchronized and moving forward ·Prepare, organize, and distribute all necessary project materials ·Organize and implement formulated policies and procedures ·Communicate pertinent information between management and staff ·Update project plans, and timeline as necessary ·Advise staff on adherence to set budgets and project schedule ·Thoroughly support your project team members ·Analyze project data and produce progress reports ·Plan and manage team goals, project schedules and new information ·Supervise current projects and coordinate all team members to keep workflow on track ·Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored ·Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails ·Assist with preparing purchase orders ·Assist with the tracking of job costs ·Perform tracking and record-keeping REQUIREMENTS ·Excellent computer skills especially with Microsoft Office Suite ·Exceptional communication skills, both written and verbal ·Excellent time management skills ·Strong mathematical skills ·Ability to multitask and manage multiple projects ·High Attention to detail ·Extremely organized and focused ·Excellent communication skills both oral and written ·Ability to motivate and keep staff on task ·Deadline driven ·Ability to adapt to shifting priorities, demands, and timelines Riggs Companies is willing to train the right candidate. This position is ideal for a recent graduate who is seeking unlimited growth potential.

Business Development & Project Management Intern About Flerish Flerish is a new hydration drink brand redefining healthy hydration for a new generation. We are looking for ambitious, career-oriented college interns to join our team and gain hands-on experience in a fast-paced startup environment. Location: Remote and On-Site (as needed for events like farmer's markets, product sampling, and on-campus activations) Scope of Work This all-encompassing internship offers hands-on exposure across sales, marketing, operations, and strategy. As a Flerish intern, you will be an integral part of the team and will gain access to all parts of the business. 1. Business Development & Sales Outreach to local and regional businesses to secure retail placement for Flerish. Send targeted communications to 10-15 businesses per day via email, phone, and in-person interactions. Represent Flerish at local farmers markets, pitching and selling products to consumers while building brand visibility. Support the team in coordinating product shipments to stores, influencers, and events. 2. Marketing & Influencer Engagement Identify and secure influencer partnerships to amplify Flerish's brand presence on social media platforms. Support marketing operations, including content creation, planning promotional activations, and coordinating giveaways. Assist with event logistics for trade shows, conferences, and experiential marketing opportunities. Track engagement for events and evaluate the effectiveness of activations 3. College Campus Strategy Develop creative plans for Flerish to establish a presence on college campuses, including: Organizing campus activations (sampling, events, tabling). Distributing Flerish product to fraternities, sororities, and campus organizations. Sponsoring campus events and student activities. Recruit and manage additional ambassadors (campus partners) to build a campus-wide Flerish presence. 4. Project Management Assist with cross-functional projects to streamline business processes and product launches. Track deliverables across marketing, operations, and sales, ensuring timely execution. Work with the leadership team to identify growth opportunities and develop strategies to execute them. 5. Operations Support Assist with coordinating and tracking shipments of Flerish products to retail stores, influencers, and college campuses. Support the logistics team with event inventory and operational needs. Qualifications Current sophomore or junior, pursuing a degree in Business, Marketing, Communications, Entrepreneurship, or related fields. Strong communication skills (written and verbal), with excellent organizational abilities. Self-motivated, entrepreneurial mindset with a desire to learn and problem-solve. Ability to manage multiple priorities in a fast-paced environment. Prior work experience in sales, business development, or marketing is a plus. Availability to work outside of class hours and on weekends for events or activations as needed. Benefits of the Internship Hands-On Experience: Gain exposure across business development, sales, marketing, and operations at a dynamic CPG startup. Professional Development: Work directly with founders and team members from top universities (UPenn/Wharton, UCLA, Northwestern, SMU) who will provide mentorship and guidance. Competitive Compensation: Monthly stipend and equity options. Networking Opportunities: Build connections with industry professionals, entrepreneurs, and influencers. Resume-Building: Enhance your resume with real-world startup experience and tangible results. Entrepreneurial Insight: Get an inside look at launching and scaling a consumer brand. How to Apply Interested candidates should submit their resume and a cover letter detailing their interest, relevant experience, and why they'd be a great fit for Flerish to *********************. A cover letter is strongly encouraged. Flerish is an equal-opportunity employer. We believe in fostering an inclusive work environment and providing opportunities for growth and development to all team members. If you require accommodations during the application process, please reach out to *********************. Important Security Notice for Candidates All official communications from us will come from an @DrinkFlerish.com domain. Be cautious of any requests for sensitive information or payments outside of our official channels. If you encounter any suspicious activity, please report it immediately to *********************.

Required Skills & Experience • High School diploma or equivalent • 1-2 years of relevant administrative experience • Be time-oriented, organized, reliable, and diligent • Proficiency in MS Office (Word, Excel, Power Point, and Outlook) • Internet and electronic equipment savvy and able to troubleshoot and/or utilize resources to meet deadlines • Professional appearance and phone etiquette Nice to Have Skills & Experience • Working knowledge of SharePoint, Concur, and CORE Integrator Job Description A client is seeking an Administrative Assistant position to support their corporate location in AZ. Duties include providing a high level of service to internal and external customers both in person and over the telephone. Additionally, this individual will be responsible for understanding and enforcing security procedures with regard to visitors and packages. The Receptionist is an integral part of the facility administration providing support to various departments. What You'll Do: • Open lobby at 8:00 am and close at 4:30 pm daily • Answer and direct phone calls, taking and delivering messages in a timely fashion • Act as liaison between visitors, callers, vendors, package deliveries and Iridium staff, screening all visitors for building access approval before checking in and assigning appropriate badges and receiving and distributing mail daily, which may include interoffice mail from our sister locations • Manage office supply orders and inventory including coffee services, machine maintenance and all related billing, checking in office supplies against order log / packing slip • Manage catering requests, maintaining contacts and relationships with vendors • Prepare FedEx shipping labels and arrange for pick-ups as requested • Help arrange conference rooms, catering, etc., for meetings and events • Schedule and set up conference calls / Teams meetings • Ensure kitchens and conference rooms are stocked and appear orderly and clean • Coordinate building maintenance with Facilities Manager • Assist with in office special events • Additional administrative projects by request Exact compensation may vary based on several factors, including skills, experience, and education. Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.

Sales Team Assistants are responsible for building relationships with advisors through all steps of the onboarding/client engagement process. Responsibilities: Cultivate new advisors/agent relationships Manage and utilize database for contact tracking Gain understanding of Quantum products/services and competitive landscape Act as Liaison between advisor and all departments within Quantum Coordinate conference calls and webinars and all advisor/team travel Assist as an admin for sales leader Desired Skills and Experience: Industry experience not required Must be available to work in the office (not remote) 1-3 year Admin experience preferred, must have good attention to details All applicants are required to take a PI Survey and are subject to a background check prior to hire. The Quantum Group is an Equal Opportunity Employer.

As a Project Coordinator with Graycor Construction Company, you will closely assist the Project Management and other operations personnel in driving successful project results, from preconstruction through final closeout. At Graycor, you will have the opportunity to: Review, approve and process submittals and shop drawings Execute new project setup in Procore Create submittal and procurement logs Draft subcontract scopes of work Update project schedules Work on project closeout Make shop visits for material fabrication/procurement status updates Update meeting minutes Assist in the RFI process Create and distribute punchlists Issue bulletins Follow up on subcontractor Construction Change Notices and bulletin pricing Review and assemble Construction Change Notices pricing To Be Successful in This Role You Will Need: Undergraduate degree in Construction Management, Engineering, or other Technical Degree Between 2 - 10 Years of commercial construction experience Experience using Microsoft Office Products (Teams, Excel, Word, PowerPoint) Experience using Primavera Products (P3, P6, Contract Manager) Experience using project management software (Procore, Sage, CMC, Contract Manager, Plans and Specs, SharePoint and Viewpoint) Experience using estimating software (Timberline, Win Est., Quote Express, On-Screen Quantity Takeoff) not required, but advantageous Conveys a sense of urgency and projects a positive, proactive desire to support a broad range of initiatives. Strong attention to detail, organization skills and the ability to manage multiple, competing priorities. The ability to interact professionally and effectively with managers and co-workers. WHY JOIN OUR GROWING, DYNAMIC TEAM? Building Your Future is How We Build Ours. At Graycor, we seek out those with the highest potential, and we spare no effort at helping them be their best. We provide a supportive and empowering environment in which employees can realize their full potential and take ownership in their career development. We are passionate about how we achieve great outcomes together for our customers and each other. Stability Means Staying Ahead of the Curve. Construction is rooted in an ever-changing landscape. We offer a place where you can be a part of affecting that change. You'll surround yourself with extremely talented professionals who are driven to improve the world around them. Graycor fosters a culture of collaboration and continuous improvement, and is committed to reinvesting in evolving technologies. To ensure our long-term stability, we diversify our project portfolio and have expertise in a broad range of niche markets nationwide. We Are Family. This is why we have an intense commitment to Safety. We want to make sure that every member of our Graycor family goes home each day to theirs. As a family-owned company, we also believe there's no substitute for having fun. Our Company sponsored events include wellness and charitable events, casual employee get-togethers, lunch and learns, and other social events which allow Graycor professionals at all levels to get to know one another and share valuable experiences. Our Greatest Asset? Our Name. Reputation is grown over time. We believe that the more trust we build at Graycor, the better our organization will function. Our value in trust has enabled us to cultivate long-term relationships with our people and our clients, and has been a crucial ingredient in establishing the good name Graycor has today. Join the Graycor Family of Companies. We're Building Something More. ABOUT THE GRAYCOR FAMILY OF COMPANIES The Graycor companies provide a wide variety of industrial and commercial construction services, as well as industrial maintenance technologies, across North America. As a top ranking industry leader, Graycor commits to safe working environments, demands excellence and rewards passion. Established in 1921, Graycor employs more than 1,500 construction specialists at the Chicago headquarters, regional offices and project locations across the United States, Canada and Mexico.

Job Title: - Administrative Assistant Duration: - 06 + Months contract (Possible Extension) Pay Rate :- $24.00 hourly on W2 (All Inclusive) Job Description:- Desired Purchasing Event Planning Project management Keywords: Education: 2-year degree, 2-4 years of experience or equivalent education or related experience Skills and Experience: Required Skills: excellent verbal and written communication skills administrative support very organized microsoft office self-starter additional skills: project management event planning correspondence buying/procurement Employee Benefits: At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits: Four options of medical Insurance Dental and Vision Insurance 401k Contributions Critical Illness Insurance Voluntary Permanent Life Insurance Accident Insurance Other Employee Perks About LanceSoft LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch. EEO Employer LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Act as first point of contact for visitors Scan and file mail and court documents Schedule initial consultations with prospective clients Data entry and organization Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Ability to multitask and handle high paced work environment

Provide high-level administrative support to the division under the direction of the Support Services Manager, handling front desk tasks, project management, and coordination with all levels of management. Act as a liaison with external agencies, manage onboarding and offboarding processes, including badge access, ServiceNow tickets, and meticulous record-keeping. Ensure adherence to standard operating procedures for accuracy and collaborate with support teams to maintain efficient and accurate record management. Please make sure that candidates has experience with processing sensitive documents and interfacing with the general public Skills Required Skilled in planning and organizing complex administrative tasks while adhering to policies and procedures. Capable of prioritizing, multitasking, setting goals, and meeting deadlines, with effective communication of any variances. Adept at managing multiple priorities, responsibilities, and interruptions in a dynamic environment. Experience Required Highly experienced professional with a proven track record of providing exceptional customer service to visitors, agencies, and stakeholders at all organizational levels, including the general public. - Front desk experience - Administrative Support Role - 2 Yrs or more Education Required Some college ( preferred in administrative field or business) - 2 years or more years providing hi-level support

A growing financial services company located in Scottsdale is hiring an Administrative Assistant for their corporate headquarters office to assist with front office duties, schedule and coordinate meetings and company events, and provide administrative support to legal department. This growing and reputable organization offers a great company culture, growth opportunities and competitive pay of up to $55,000 for a professional individual who has recent administrative experience, strong attention to detail and one who takes initiative. Looking for someone eager to learn and grow with this successful company. College degree preferred. Exceptional company culture and benefits. Apply for this great position as Administrative Assistant today! Location: Scottsdale Salary: up to $55,000 depending on experience All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

About the Company Dinan & Company, LLC is a dynamic, rapidly growing firm providing professional expertise in Mergers and Acquisitions. Throughout our 35+year history, Dinan has successfully concluded transactions with many of the most prominent private equity and strategic acquirers. Headquartered in Phoenix, AZ, our network of experienced deal professionals stay on top of the key legal, financial and political trends that are essential to completing successful transactions. Dinan also has offices in Atlanta, GA, Chicago, IL, Nashville, TN and San Francisco, CA, and operates its own research affiliate in New Delhi, India. For additional background information, please visit our website at ******************** About the Role Dinan & Company is currently seeking an experienced Full-Time Administrative Assistant for our Phoenix, AZ office. The ideal candidate will be proactive, self-motivated, well-organized, reliable and detail oriented. Office hours are Monday through Friday from 7:00AM-4:00PM. Dinan offers a competitive compensation package based on experience plus paid holidays, PTO, and discretionary bonuses. Available benefits include medical, dental, vision, life insurance and a matching 401K plan. Comfortable office environment with a good work-life balance. Responsibilities Support all administrative duties in the office and ensure that office is operating smoothly Prepare reports, memos, letters, and other documents Assist answering and screening incoming calls in an expeditious manner CRM system data input and updates Filing and retrieving corporate records, documents, and reports Research and prepare documents for review and presentation Arrange travel and maintain expense reports for executives Manage office supplies inventory and place orders as necessary Assist in event planning for corporate outings Manage multiple priorities and actions simultaneously Qualifications HS diploma along with a minimum of 5 years' experience as an Administrative Assistant or other relevant administrative support to senior executives Required Skills Must be a team player and possess good interpersonal skills Excellent organizational skills and the ability to work independently with minimum supervision Computer skills required include advanced knowledge of Microsoft 365: Word, PowerPoint, Outlook, and Excel Proactive with attention to detail and excellent follow-up Professional appearance, demeanor, and attitude towards our clients

Green Evans-Schroeder is proud to be Arizona's largest and fastest-growing immigration law firm. We are committed to delivering the highest quality immigration services to our clients, earning a stellar reputation for tackling challenging and complex cases with proven results. Our mission is to protect and advance the rights of the immigrant community, and we achieve this through our unwavering dedication to Teamwork, Respect, and Courage-the core values that drive our success. We are seeking a passionate and skilled Administrative Assistant to join our team in Tempe. If you share our mission, embody our core values, and are eager to be part of a dynamic and intellectually rewarding work environment, we encourage you to consider this exciting opportunity with Green Evans-Schroeder. Responsibilities Front Desk Operations: Act as the manager of our centralized call center/answering service to ensure that all phone traffic is properly handled and routed to the appropriate law firm personnel Provide in-house phone reception services and handle direct communication with existing clients. Greet and assist walk-in clients at our Tempe office. Manage outgoing and daily mail. Organize and maintain the physical environment of our Tempe office, including managing office supplies, inventories, and office equipment. Develop and maintain proficiency in all the information systems and databases, both internal and external, that must be used to properly perform the duties of this position. These include, but are not limited to, Clio Manage, Lawmatics, Adobe Acrobat, & MS Office 365. Interpret for Spanish-speaking clients and staff as needed. Back-up support to other administrative team members in their absence, or when required to ensure excellent client service. Sales Support: Assist the Intake Coordinator with follow-up calls to potential new clients. Leverage CRM tools to ensure timely and effective follow-up with all leads, maintaining a seamless and organized client intake process. Assist in contacting potential clients before consultations to confirm all relevant information has been received. Support special projects assigned by the Intake Coordinator. Financial Support: Receive and responsibly manage payments from our clients. Collaborate with the team to ensure timely follow-up on outstanding balances and trust replenishment. Qualifications Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office, including SharePoint. Experience with CRM tools like Clio or Lawmatics is a plus. Previous experience in a front-desk, administrative, or client-facing role preferred. Ability to handle sensitive client information with professionalism and confidentiality.

Join The Valhalla Group as a Administration Specialist About Us The Valhalla Group (thevalhallagroup.com) is a boutique financial services firm dedicated to providing tailored investment solutions and personalized client care. We pride ourselves on our commitment to building lasting relationships with our clients, delivering exceptional service, and maintaining a professional yet welcoming environment. Why Join Us? We're seeking a highly motivated Administration Specialist to join our team. In this role, you'll be the cornerstone of client onboarding and office coordination, working closely with our investment advisors to ensure smooth operations and a seamless client experience. If you're tech-savvy, detail-oriented, and thrive in a collaborative environment, we want to hear from you! Compensation: $4000/month + Bonus Opportunities! Key Responsibilities Client Onboarding: Welcome new clients, assist with account setup through Charles Schwab, and ensure a smooth onboarding process. Business Flow Management: Monitor and track key operational workflows, ensuring efficiency and accuracy. Advisor Support: Work directly under the investment advisor to coordinate schedules, tasks, and client communications. Calendar Management: Schedule and confirm appointments, manage timelines, and prioritize tasks. Event Coordination: Help plan and execute client and prospect events, ensuring a seamless experience for attendees. Office Operations: Perform a variety of office tasks, including setting appointments, managing correspondence, and handling one-off activities as needed. Qualifications Tech-Savvy: Proficient in using Mac systems and familiar with Microsoft Word and Excel. Organized and Detail-Oriented: Ability to manage multiple tasks with precision and efficiency. Dependable: A strong work ethic and reliability are essential. Strong Typing Skills: Comfortable with data entry and written communication. Professional and Personable: A welcoming demeanor and strong interpersonal skills to connect with clients and team members. Apply today to join The Valhalla Group and help us continue to deliver outstanding service to our valued clients. Know someone who might be a perfect fit? Feel free to share this opportunity!

PROformance OM is an industry leader in providing innovative fresh food Open Market and vending solutions, delivering exceptional service and high-quality products. With our state-of-the-art warehouse, fresh food commissary, and dedicated delivery team, we aim to transform the breakroom experience for businesses across various industries. We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic team. This position plays a crucial role in supporting day-to-day administrative operations and ensuring the accuracy and efficiency of our processes. Key Responsibilities: Data Entry: Input, maintain, and update accurate data in spreadsheets, databases, and internal systems. Spreadsheet Management: Create and manage spreadsheets to track inventory, sales, and operational metrics. Cash Balancing: Reconcile daily cash collections from vending machines and Open Markets, ensuring accuracy and resolving discrepancies promptly. General Administrative Support: Handle correspondence, filing, recordkeeping, and other clerical tasks as needed to support the team. Scheduling & Coordination: Assist in scheduling meetings, coordinating appointments, and maintaining calendars for management. Reporting: Prepare detailed reports on cash reconciliation, inventory, and other key metrics for internal review. Team Collaboration: Work closely with operations, sales, and finance teams to ensure administrative tasks align with company goals and initiatives. Problem Solving: Address and resolve minor issues independently while escalating more complex problems to the appropriate team members. Qualifications: Education: Recent college graduates are encouraged to apply Experience: 2 years of Administrative Assistant experience is preferred. Technical Skills: Proficient in Microsoft Office Suite, particularly Excel (knowledge of formulas and pivot tables is a plus). Familiarity with data entry and reporting tools. Skills and Attributes: Strong attention to detail and accuracy. Excellent organizational and time management skills. Ability to work independently and as part of a team in a fast-paced environment. Exceptional communication skills, both verbal and written. Ability to handle sensitive and confidential information with integrity. Compensation & Benefits: Pay: $24.00/hour Schedule: Monday-Friday; 8:00am-5:00pm (hours may slightly very depending on business needs) Comprehensive benefits package, including: Health, Dental, and Vision Insurance 401(k) with company match Paid time off and holidays Opportunities for career growth and advancement Job Type: Full-time Pay: From $24.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person

This is an onsite Reception based role-a large focus on email and ticket responses-phone responsibilities occasionally Individual will be responsible for responding to emails and tickets based on a client portal ticket system and a portal for building related requests Internal App used to track requests Report to supervisors Assisting with parking validation Badge/registration requests Responding to internal client requests, Conference Room management Walking the floor/restocking pantry/office upkeep Responsibilities: • Provides coordination and administrative support for delivery of Workplace Services. Services include, but are not limited to: Concierge Reception / Conference & Meeting Room Management A/V Support Meeting & Event Management Community Programs Workplace Coaching & Onboarding Food Services Parking & Commute Bicycle & Local Shuttle Supported Employment Company Store Pet Programs Document Services Mail Services Record Archiving Office Supply Management Moves, Adds, Changes Furniture Management Space Reset Workplace Onboarding Assists the Workplace Experience leadership team with general administrative support including invoice processing, travel arrangements, expense reporting, etc. • Requests building and/or equipment services as needed. Provides administrative support for Workplace Experience team as directed, including expense management, meeting coordination, office and workplace experience equipment care, and supply management. • Utilizes and maintains integrity of databases and other digital tools associated with service delivery, as requested. Ensures all billings for business services are invoiced and billed as required. Attends move meetings and coordinate all moves with client contacts. • Responds to customer requests and complaints regarding Workplace Experience services. • Maintains relationships with vendors that provide services and goods to the office. • Ensures all vendors used have current proof of insurance and contractual documentation in place, per requirements. Education HS Diploma or GED required. A minimum of 1 - 2 years related experience (e.g. Front Desk, Reception)*** Intermediate skills with MS Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc. Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit ******************* to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Headquartered in Salt Lake City and supported by 12 offices nationally, at Layton we're builders and we're family! Through delivering predictable outcomes, we've been inspiring confidence in our customers since 1953. We know that behind every project are the highly skilled people making it happen every day, which makes investing in hiring, developing, and retaining the brightest minds a top priority. We want the opportunity to help you achieve your career goals. Joining Layton isn't just a new job, it's a career move that will provide lasting success for you and your family! Duties * Champions "The Layton Way" by delivering predictable outcomes for internal teams, external teams, and customers. * Ensures that "Constructing with Integrity" is delivered by working with honesty, unity, safety, and quality of work. * Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners' operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house. * Ensures timely responses from subcontractors for contract paperwork. * Creates and maintains project checklist. * Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc. * Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests. * Distributes change requests and follows up for pricing changes. * Instructs project team in organized filing system and assures its proper use. * Prepares agendas and other preconstruction meeting documents. * Records and/or transcribes minutes at the preconstruction meeting. * Prepares and issues change orders to subcontractors and owners for extra work performed on the project. * Assists in estimate and buyout of projects. * Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork. * Discusses and coordinates personal and project goals, important issues, and objectives. * May administer contracts and purchase orders as assigned by leadership. * Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program. * Drafts, transmits, and files correspondence. * Assists in bidding and in developing scope of work for trade contractors. * Performs other related duties as assigned. Qualifications * High school diploma or equivalent. * Types a minimum of 50 wpm. * Has at least 2 years' experience in secretarial or administrative work. * Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application. * Has excellent written and verbal communication skills. * Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively. * Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action. * Has the ability to accomplish routine tasks. * Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments. * Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others. * Previous experience working in an administrative role in a construction company preferred. * Knowledge of basic work methods, techniques and systems used by Layton Construction preferred. * One to two years post high school administrative assistant training preferred. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program. EEO Statement - Layton Construction is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field. We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including: Ongoing HR support Competitive benefits packages including- Health, Dental, Vision & Life insurance Our very own JLM Rewards incentive program THE IDEAL CANDIDATE The ideal candidate has a proven track record of performing construction quality control audits, document management, maintaining document systems & logs. They thrive in a fast paced and a team oriented environment. They get excited about construction projects as well as completing assignments on time. An individual who will do well in this position is self oriented, organized, a great communicator, and approachable. Comfortable working within a team environment at the project site in Globe, AZ. KEY RESPONSIBILITIES/SKILLS Provide technical and administrative support Prepare, process, log, and file incoming and outgoing project documents in Prolog Input and retrieve electronic files upon request Maintain project document filing system in accordance with established procedures Assist in project wide compliance with document control procedures Create and maintain document tracking logs Control and track the generation and distribution of electronic data Perform quality assurance on incoming and outgoing project documents Assist in training staff on document control procedures and requirements Work on Document Control tasks with minimal supervision when necessary Assist in related tasks as requested by Document Control Manager PERKS OF JOINING JLM We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $26.00 - $30.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

DH Pace Company aspires to hire an entry level Project Coordinator for our Entry Door Systems division in Tempe, AZ. In this role you will ensure project objectives are met by specified date and within budget by effectively planning, directing, and coordinating activities. Entry level and experienced applicants are encouraged to apply! Job Responsibilities: Review project plans and specifications to determine materials, schedule, budget parameters, staffing requirements and allotment of available resources for the various phases of the project Discuss and establish work plan outline with staff; assign duties, scope of authority and provide technical advice/trouble-shooting Direct and coordinate activities to ensure project is on schedule and within budgeted scope; review status reports prepared by staff and make changes where needed Other duties as assigned Job Requirements: Bachelor's degree, preferable Three (3) years of experience with managing projects in the construction industry, preferable but not required. Must have detailed knowledge of Microsoft Office Why DH Pace? DH Pace Company is a distribution, construction and service organization offering a complete range of door and door related products and commercial security products. The company is privately owned and has been in operation over 95 years! We have 50+ US offices in 24 states with 2024 company-wide sales over $1 billion. Our mission is to enhance the communities we serve by improving the safety, convenience, and aesthetics of the buildings where we live, work, and play. Our foundation of values represents who we are and what we stand for. Values are never situational or circumstantial, they are always and forever. Our core values are R.I.S.E. Respect, Integrity, Service, and Excellence. Our benefit offerings include: Medical, dental, and vision options: Available on the 1 st day of the month following your start date! Paid time off plan: 13 days accrued annually during your 1 st year; 16 days accrued during your 2 nd year! Paid Holidays: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day Floating Holidays: Up to 2 floating holidays per year Competitive compensation: Including annual performance evaluations! 401k retirement plan: Including an employer match! Company paid: Life insurance, short-term disability, & long-term disability and more! Successful completion of references, employment verifications, background check, and drug screen required in advance of hire. DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails. #PaceID2

Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across 70+ U.S. locations and 22 countries. We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries. As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service. With a commitment to safety, reliability, and operational excellence, Pavion ensures scalable, future-ready solutions tailored to meet and exceed our clients' needs. Learn more at ************** ECD, a Pavion company is seeking a talented and motivated Residential Project Coordinator to join our security business unit. Primary Responsibilities: Providing weekly project updates to stakeholders Demonstrating a desire to learn and grow in a professional environment Working independently and as part of a team with office and field staff Excellent documentation and organizational skills Serving as a secondary contact for field technicians, customers, and internal departments Supporting Project Managers with planning and material tracking Applying common sense to carry out detailed written or oral instructions Creating and maintaining project databases, schedules, and staff planning Coordinating meetings and travel arrangements for the Operations group Using good judgment in all situations Other duties as assigned Basic Qualifications: High school diploma or GED Possess 2+ years of relevant experience or an equivalent combination of education and experience Be computer and software literate, with strong MS Office skills Demonstrate competencies in self-management, communication, teamwork, problem-solving, customer service, organizing, and flexibility Be able to solve practical problems and work with minimal supervision Be able to prioritize and organize your workload Disclaimer: This should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this at any time. The job description is not be construed as a contract for employment. Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.