Project Assistant Jobs in Rose Hill, VA

Administrative Assistance Support As required by our governmental client, this position requires being a US Citizen AND an active Secret clearance with TS eligibility. The Administrative Assistant will provide a variety of complex and routine administrative duties to support the US Space Force Test and Evaluation with minimal or no supervision and in compliance with written and oral guidance and policies, execute independent decisions within established guidelines and perform a full range of administrative services and executive assistance support. Compensation & Benefits: Estimated Starting Salary for Administrative Assistance Support: Wage starting at $85,000 Pay commensurate with experience. Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. Location Work location is at the Pentagon, and no telework is available. Administrative Assistance Support Responsibilities Include: Coordinate executive communications, including taking calls, responding to emails, and interfacing with external organizations Prepare and review internal and external documents Maintain an organized filing system of paper and electronic documents Populate and publish SharePoint updates On-boarding/Off-boarding members- Update rosters/checklists, distributing/collecting applicable documentation, drafting emails, etc. Track and submit office supplies for the front office, to include military awards/accoutrements, patches, coins, etc. Field calls and greet visitors and respond to telephone calls, take messages when appropriate, and direct callers or visitors to requested government staff, plan and coordinate conference and office visits with distinguished visitors Staff & Administer Documents, prepare and develop correspondence, reports, memorandums, presentations, ready- to-send (RTS) emails, and other forms of communication for distribution across the organization Distribute correspondence to all individuals in accordance with approved guidelines and processes, search and retrieve documents from databases and files as requested and provide research to assigned staff as necessary, prepare and coordinate documents for review and distribute electronically as necessary Plan, coordinate, and organize events and all secure facilities (onsite and offsite) prior to event by coordinating with the conference room coordinator or applicable office/agency, submit all presentations in requested format by supported staff within the prescribed time frame. Draft meeting minutes, distribute meeting documents and post meeting minutes, as necessary to participants Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers for proper format, Review conformance with procedural instructions, grammar, typographical errors, accuracy, and necessary attachments Properly monitor and track correspondence as required in approved databases to ensure that all assigned suspense requirements are met, distribute correspondence to all individuals in accordance with approved guidelines and processes Plan, coordinate, and organize events/meetings (on site and off site) for assigned headquarters organization Responsible for securing facilities, submitting presentations as required by supported staff within the prescribed time frame Secure necessary equipment (projector, computer, etc.) to conduct briefing. Operate equipment (projector, computer, etc.) as required Take attendance at meetings as necessary and draft and distribute meeting minutes as necessary Schedule meetings and appointments/ invite appropriate attendees Maintain and manage calendar of activities, meetings, and events Coordinate with other executive staffs to develop meeting/travel agendas (if applicable) Assist with setting up Video Tele Conferences (VTC), Microsoft Teams Meetings, Webex, Zoom, SharePoint or any other platform utilizing by the Government Coordinate with enterprise entities to codify travel plans for leadership Manage travel itineraries/agendas for leadership Create authorizations for leadership in Defense Travel System (DTS) IAW the Joint Travel Regulations (JTR) Prepare and validate Trip Books for Senior Leaders Travel Manage the directorate's assigned tasking's using the Enterprise task Management Software Solution (ETMS2 aka TMT) and other Tasker emails from external organizations/staffs Review ALL Taskers; assign, close, update, reply to Tasker emails, phones calls as needed to escalate tasks, meet deadlines and coordinate w/Headquarter-level offices Create Taskers for office Maintain assigned files and record systems in accordance to approved guidelines Administrative Assistance Support Experience, Education, Skills, Abilities requested: Associate degree Minimum of three (3) years' of experience working within the DoD performing the tasks listed Candidates must be US Citizens Candidates must hold an active SECRET clearance and be TS eligible Candidates will be subject to a US Federal Government background investigation and must favorably pass a drug screen High familiarity in Defense Travel System (DTS) High familiarity with the Task Management Tool (TMT) Advanced skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint) Knowledge/skills with MS Teams, Webex, Zoom Ability to identify and resolve challenges at a strategic level, time management, and ability to multi-task Excellent and advanced organizational, interpersonal and judgment skills Excellent and advanced oral and written communication skills Staff experience supporting DoD or Federal Government Headquarters' senior leaders Must pass pre-employment qualifications of Cherokee Federal Company Information: Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNDS, visit cherokee-federal.com. Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

The Association of American Railroads (AAR), the world's leading railroad policy, research, standard-setting, and technology organization, is focused on enhancing the safety and productivity of the U.S. freight rail industry. Reporting to the SVP, Finance & Administration, and CFO, this administrative role supports the centralized functions of accounting, finance, information systems, and human resources within the Finance & Administration (F&A) division. General responsibilities cover various complex administrative and financial areas crucial to the proper function of the Association. The ideal candidate is proactive, adept at multitasking, keenly detail-oriented, and thrives in a collaborative team setting. PRINCIPAL ACCOUNTABILITIES Divisional Support Support the SVP/CFO in scheduling and maintaining the departmental calendar, coordinating with AAR department liaisons to ensure proper planning and execution of meetings and projects. Assist with tracking other special projects deemed appropriate by the SVP/CFO, to include the collection, assimilation, organization, and reporting of data across various disciplines. Assist with the planning, scheduling and execution of periodic and annual AAR Committee-sponsored meetings and conferences, such as the Railroad Accounting Officers/Internal Audit Division conference and the Railroad Insurance Management Association conference. Assist with planning division and company-wide events such as celebratory lunches, all-staff meetings, holiday parties, and staff socials. Administrative/Finance Duties Provide support to the Assistant Controller in the area of member dues assessments; specifically, this involves preparation and maintenance of files and records for regular and special assessments, including outreach to the members requesting annual information, verification of information received, collection of mid-year data, invoicing member railroads, and annual rate calculation. Prepare and maintain a primary correspondence file for the annual Research Tax Credit notifications to membership. Assist with assembly of annual budget documents, narratives, basic financial reports (with guidance), spreadsheet development and roll forward, updating information and presentations, as necessary. Maintain, organize, and update AAR Internal content via Teams (All Aboard) and SharePoint. Working with the Communications team and other departmental subject matter experts (SMEs), develop a plan to enhance and improve the effectiveness of the AAR's shared internal portal as a reliable means of communication. Facilities Assist with employee onboarding and offboarding by ensuring workspace is properly prepared, including signage, supplies, storage, and furniture needs. Maintain orientation checklist, coordinate and schedule new employee systems training, and provide facility tour for all new employees. Update and maintain SOPs for these procedures. Manage furniture purchases, office moves, furniture repair and disposal, carpet cleaning, and replacement of fixtures and appliances. Assist with inventory of fixed assets. Process facilities and administration-related invoices to ensure timely payments to vendors. Foster excellent space management and operations through timely and effective communication with the building management team. Manage and update the records storage management account with Iron Mountain. Human Resources Assist in implementing administrative procedures required to support the delivery of the AAR's full package of fringe benefits to AAR employees, including medical and dental insurance, disability insurance, life and AD&D insurance, supplemental life and disability insurance, flexible spending accounts and long-term care insurance. Assist in managing AAR group insurance plans, ensuring participant enrollment lists are current and monthly invoices are submitted for payment, including the under-65 retiree medical coverage, determining eligibility, preparation of invoicing information for accounting, and enrollment. Administer the retiree life insurance census, updating eligibility information, processing monthly invoices, and initiating claim forms for payment to the beneficiaries of the plan, including obtaining death certificates and other required information from the beneficiaries and filing the claim with the providerfff. Support the Assistant Vice President, Human Resources/Administration in scheduling and assembling materials for the AAR Pension Board, AAR 401k Committee, and AAR Retiree Life Insurance Trust and other AAR benefit related meetings. Administer the AAR's quarterly medical waiver bonus plan for employees electing to waive insurance coverage. Administer AAR's quarterly reimbursement of expenses for employees participating in wellness-related activities. Assist with the onboarding of new hires. The above description of responsibilities is representative of the position and the knowledge and experience a successful candidate is expected to have when hired. It is not intended to limit or preclude other responsibilities and tasks that may be associated with or added to the position based on the needs and strategic direction of the organization. QUALIFICATIONS Minimum of 3 years of administrative experience. Previous experience supporting administrative functions, including some or preferably all of the following: operations, facilities, finance, accounting, and human resources. Experience reporting to or directly supporting senior leadership (e.g., CFO or COO) highly valued. Demonstrated ability to maintain confidentiality with access to sensitive information, including but not limited to vendor and customer information, personnel reports, financial data, and other related matters. Excellent communication and people skills, with the ability to work independently, liaise on behalf of senior staff with both internal and external stakeholders, take initiative on projects, and problem solve. Strong analytical, organizational, and time management skills, with a proven ability to prioritize and manage multiple tasks simultaneously and effectively. Highly organized and detail oriented. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Pro, including ability to create and edit mail merge and pdf files. An enthusiastic approach to taking on expanded responsibilities and pursuing continuous learning and professional growth. Salary will be commensurate with experience. About AAR Founded in 1934 and located just a few blocks from the U.S. Capitol and the National Mall, AAR is a top-tier trade association representing major freight and passenger railroads operating in the U.S., Canada, and Mexico. In addition to representing its members on legislative and regulatory policy matters, AAR sets standards for rail cars and rail car components, certifies manufacturing and repair facilities, and audits facilities for compliance. Its research subsidiary, MxV Rail, headquartered in Pueblo, Colorado, is the world's leading railroad research facility, undertaking cutting-edge research for railroads and their suppliers from around the world. AAR's information technology subsidiary, Railinc, located in Cary, North Carolina, provides IT services to the railroad industry. For more information on AAR and its subsidiaries, see ************ AAR is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

As an Occupational Therapy Assistant at Powerback, you will implement therapy programs and activities to help patients recover and enhance their physical abilities. You will collaborate with healthcare professionals to provide compassionate, patient-centered care in various settings. Join a dedicated team committed to improving lives and empowering patients to thrive in their rehabilitation journey. Overview: At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Occupational Therapy Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards. 2. Initial certification obtained from the National Board for Certification in Occupational Therapy. 3. They must be licensed and/or eligible for licensure as required in the state of practice. Posted Salary Range: USD $29.50 - USD $31.25 /Hr. Keywords: occupational therapy, patient care, rehabilitation, healthcare, therapy assistant, patient recovery, assistive therapy, health services, clinical mentorship, wellness services

Our client is seeking a Project Coordinator to join their team! This position is located in McLean, Virginia. Arrange hotel accommodations and manage travel itineraries for staff and stakeholders Schedule and coordinate meetings, ensuring all logistical details are confirmed and communicated Liaise with vendors and service providers to secure quotes, negotiate contracts, and oversee service delivery Prepare, update, and maintain presentation decks to reflect current project timelines and deliverables Coordinate catering services for meetings and events, ensuring dietary requirements and preferences are met Monitor and update project timelines and budgets, ensuring accuracy and alignment with organizational goals Desired Skills/Experience: Proficient in Google Suite such as: Docs, Sheets, Slides, Calendar, etc. Experienced in coordinating logistics for high-stakes, high-visibility programs and events Strong communication skills with a proven ability to collaborate across all levels of an organization Highly organized and detail-oriented, with strong problem-solving skills, both creative and analytical, in fast-paced environments Skilled in calendar management and scheduling Capable of analyzing and synthesizing data to support informed decision-making Benefits: Medical, Dental, & Vision Insurance Plans 401K offered $16.00 - $23.00 (est. hourly rate)

Our nonprofit client is looking for a project support coordinator to join their team on a six-month W2 contract. This position will support project coordination, status tracking, and senior management administrative resources. This is a six-month W2 contract position, that will require two days on site in their downtown DC office. Responsibilities Provide comprehensive support to management for travel coordination, meetings, and events Manage vendor relationships and contracts, invoice processing, utilizing skills in vendor management and contract creation Coordinate and support daily operations Use Google WorkSpace to develop and maintain documents, templates, and brochures with excellent attention to detail Responsible for project status tracking and reporting for the department and special projects Requirements Bachelor's degree in applicable areas 5+ years experience in professional work experience Experience working in a multinational or global organization Open to occasional flexible hours to meet event and project deadlines McKinley Marketing Partners is an Equal Opportunity Employer. All individuals are encouraged to apply, and all applicants will be considered for employment without regard to race, color, religion or belief, ethnic origin, age, sex, sexual orientation, gender identity, disability or veteran status, or any other basis protected by law. Opportunity for all is central to our mission. We strive to reaffirm our commitment to the values of diversity, equity, and inclusion. We push ourselves to new heights to embrace ongoing change and creativity. With this as our goal, we are proud to have reached individuals with diverse backgrounds who possess the talent, energy, and focus to accelerate our mission forward.

The Administrative SME will work as part of the USMC Range and Training Area Management (RTAM) Team providing daily administration and correspondence support for the command. They will draft and deliver messages and publications, prepare reports, presentations and charts, track work orders, maintain an orderly file system and provide RTAM staff graphics, photo processing and data entry support as required. In addition, track and maintain top-down and lateral correspondence, draft and edit headquarters (HQ) level publications and regulations, and ensure quality institutional-level products are generated from RTAM. Responsibilities •Scrub documents to ensure correct formatting and provide admin support to the Branch Heads and Section Heads. •Provide support for incoming calls/emails, drafts and editing of Branch correspondence, publications, and other documents. •Distribute correspondence and Naval messages to appropriate branch sections. •Provide program status monitoring while ensuring proper and professional USMC preparation of reports, presentations, Command Chronology, and other information generated from RTAM. •Draft/edit Memorandums of Agreement, Memorandums of Understanding, Information Papers and Decision Papers. •Provide recommendations and solutions for improvement to milestone tracking, administrative functions, and correspondence support. •Coordinate/Participate in the planning of meetings, conferences, and off-sites using TECOM admin tracking program. •Manage and coordinate Higher Headquarter tasks delegated to RTAM using the Marine Corps Action Tracking System (MCATS). •Provide daily interface and coordination with Branch heads, other Directors and Government Organizations. Qualifications •Desired Bachelor's Degree with 3-5 years of Administrative experience. •Additional work experience in the Administrative field may be substituted for Degree requirement. •Proficient in Microsoft Office and Adobe software. •Familiarity with Military Administration and Correspondence preferred. •Prior Military Service a plus. •Must be able to obtain a SECRET Clearance.

Avicenna Accounting Inc. was founded in 1992 as a pioneer in outsourced accounting with web-based technology. The company's commitment is to provide close and personal attention to each client, with a focus on financial forecasts, tax planning, payroll processing, and startup accounting services in Virginia, Washington D.C, Maryland, and nationwide. Role Description This is a full-time on-site Administrative Coordinator role located in Vienna, VA. The Administrative Coordinator will be responsible for providing administrative assistance, customer service, and finance support. Tasks include communication with clients, organizing office operations, and ensuring seamless coordination. Duties Answering and directing incoming calls professionally • Calling clients for follow-ups, reminders, and appointment confirmations • Scheduling and managing client appointments • Pulling reports and organizing data as needed • Filing and maintaining physical and digital documents • Uploading client documents to their respective portals • Ensuring client compliance with required filings and deadlines • Assisting in the preparation and filing of BPOL and other regulatory documents • Maintaining day-to-day office operations and administrative support • Managing office correspondence, including emails and mail distribution • Assisting with document retrieval and organization for accounting and tax purposes • Greeting and assisting clients in person and over the phone • Coordinating with team members to ensure smooth workflow and client satisfaction • Monitoring office supplies and replenishing as necessary • Assisting in special projects and other administrative tasks as assigned Qualifications Communication and Customer Service skills Administrative Assistance and Organization Skills Finance knowledge Experience in accounting or related field Proficiency in Microsoft Office Suite Attention to detail and strong organizational skills Ability to multitask and prioritize tasks effectively Associate's or Bachelor's degree in Business Administration or related field

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Lanham, Maryland. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 03/17/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in MD seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1249827. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Function Enterprises, Inc. in Springfield, VA, is a leading contracting company dedicated to providing quality services to clients. The company emphasizes excellence in work and values diversity and inclusivity in its culture. Role Description This is a full-time on-site role for an Administrative Assistant at Function Enterprises, Inc. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, assisting with executive administrative tasks, and utilizing clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Payroll Administrator Attention to detail and organizational skills Ability to multitask and prioritize tasks Desire to learn and grow Experience in office management or administration is a plus Excellent computer skills, including MS Office proficiency College diploma or equivalent

Duration: 3 month + We are seeking a highly organized and detail-oriented Senior Administrative Assistant on a temporary basis to provide top-tier administrative support to our team. The ideal candidate will excel in a fast-paced environment, demonstrate exceptional communication skills, and bring a proactive approach to problem-solving. Key Responsibilities: Provide executive-level administrative support, including calendar management, meeting coordination, and email correspondence. Prepare and edit documents, presentations, and reports with high attention to detail. Manage office logistics such as ordering supplies, overseeing maintenance requests, and maintaining an organized workspace. Coordinate travel arrangements, including flight, hotel, and transportation bookings. Assist with event planning, scheduling, and logistical coordination. Act as the point of contact for internal and external stakeholders, ensuring timely responses and follow-ups. Maintain confidentiality and handle sensitive information with discretion. Support special projects as assigned, ensuring deadlines are met and quality standards are upheld. Qualifications: Proven experience as a Senior Administrative Assistant or in a similar administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools. Strong organizational and time management skills, with the ability to multitask effectively. Excellent verbal and written communication skills. Ability to work independently, take initiative, and handle tasks under minimal supervision. Experience in supporting multiple teams or senior executives is a plus. Familiarity with [industry-specific software, if applicable] is preferred. Education: High school diploma or equivalent required; an associate or bachelor's degree is a plus.

We are seeking a dedicated and organized Conference Support Admin to assist with a conference at the National Harbor, MD. This role is for one week and requires full-time, in-office work, including weekends. Responsibilities: Manage conference registration Assist with conference setup Coordinate with vendors Provide general support throughout the conference Requirements: Strong organizational skills Excellent communication abilities Ability to work weekends Must be able to work on-site for the entire week If you are interested in this role and meet the requirements, please apply now!

International School of Music is seeking a dependable and personable Program Coordinator to join our team. This individual will work passionately to support and inspire our community members, fostering a love for the arts through music instruction. The successful candidate will provide superior customer service to our base of regular music students and will take an active role in increasing its reach within the Washington DC metropolitan area. We are particularly interested in a candidate with management potential who will work to create growth with an expectation of long-term commitment and future rewards. Primary Responsibilities: • Coordinate and maintain instructors' schedule and lessons, including student-teacher matchups, scheduling, and registrations. • Oversee our database to include reporting, attendance, and student records • Organize and host semi-annual recitals and other community performances. • Perform accurate data-entry into web-based database • Handle client walk-in inquiries, phone calls, emails Qualifications: • Excellent people skills, positive attitude & strong work ethic • Detailed oriented under pressure and tight deadlines • Strong organizational skills, and a commitment to follow through with tasks • Punctuality, ability to multitask well & ability to handle fast paced work environment • Willingness to work as a team player • A continuous desire for personal improvement • Solid computer skills, including typing, email, use of database systems, web navigation, and MS Office • A minimum of a Bachelor's degree. Full time position hours: Mon, Tue, Wed 12-9pm, Sat 9--4, Sun 10--6 Compensation: Commensurate with the experience ($45,000.00) Benefits: 13 PTO days, 6 holidays, health, vision, and dental insurance benefits, and 401k To apply, please email your resume to ************* or apply online at ********************************* For more information about our program, please visit: *****************

An elite firm in Bethesda, MD (our client) is looking for a Litigation Administrative Assistant to join their team. Hybrid OK. Will be providing administrative support to commercial litigation attorneys. Varied responsibilities, including e-filing with state and federal courts, managing attorney's calendar and scheduling meetings and depositions, and drafting pleadings and other legal documents. E-filing experience in Maryland, DC, and Virginia is highly preferred. Exceptional compensation and benefits. Please apply to Bridgeline Solutions today!

Kelly Goodman, NP & Associates, PC is seeking a motivated Administrative Assistant to support an established and well respected Medical Office in the Bethesda/DC area. The Administrative Assistant is responsible for overseeing the daily operations of patient coordination and maintain scheduled appointments. Responsibilities for the Administrative Assistant: Assist with answering and triaging a 3-line phone system, serve as a point of contact with patients and health care professionals and ensure efficient and accurate communication Check patients in and out for appointments, verify insurance benefits as needed, and collect any balances/fees that are due Scan and file regulatory documents appropriately to maintain accurate and complete records for all patients Coordinate office lunches with outside drug representatives and health care professionals Requirements for the Administrative Assistant: 1+ years of experience in administration and customer service Bachelors of Science in related field preferred Compensation for the Administrative Assistant: Salary: $20/HR - $22/HR based on meeting of requirements and experience Benefits: Health, Dental & Vision Insurance, 401K, PTO Hours 5 days a week 9:00 AM -5:30 PM Monday, Tuesday, & Thursday 10:30 AM - 7:00 PM Wednesday 8:00 AM - 4:30 PM Friday One Saturday a month 8:00 AM - 1:00 PM. Ideal candidate should be dependable, hard-working, professional, detail-oriented, flexible with hours, and a quick learner. Experience in medical field and knowledge of EHR and HIPPA preferred. Please send resume with cover letter and salary requirements to be considered. Job Type: Full-time

Under the supervision of the Qualification and Compliance Administrator, provides administrative, clerical, and compliance support. This role requires focus, strong attention to detail, the ability to track, audit, and report on areas of safety and compliance. Responsibilities Record and process fuel taxes by calculating and auditing mileage and fuel computations, identifying discrepancies, and assisting in investigations of missing or inaccurate data. Retrieve employment background information for new applicants, review findings, and submit for approval. Monitor expiring credentials and obtain renewal confirmations to ensure compliance. Conduct routine audits to verify adherence to regulations and company policies. Process and maintain paperwork related to company and independent contractor files. Maintain records and report instances of non-compliance. Notify relevant parties to obtain renewed credentials, such as licenses, physicals, and work authorizations. Collaborate with team members to ensure the accuracy and completion of personnel records. Gather and compile information from multiple sources for monitoring and reporting purposes. Maintain and file all fuel receipts for both employees and contractors. Assist with various tasks related to Safety and Compliance. Qualifications Minimum of 3 years' experience with administration, data analysis, and reporting. Organized and self-motivated. Spanish speaking a plus. Compliance or transportation/ logistics industry experience is a plus. Proficient with Microsoft Office Suite tools (Outlook, PowerPoint, Word, Excel). Exceptional verbal and written communication skills. High attention to detail with strong organizational skills. Proactive drive to anticipate and address challenges. Professional discretion with sensitive information. Time management skills with the ability to maintain attention to multiple priorities effectively with minimal oversight and mindfulness to scheduled delivery deadlines.

The role involves supporting the Fiber Construction Team by overseeing multiple projects, ensuring milestones are met on time, and assisting with project reporting and CRM updates. Responsibilities also include preparing reports and slide decks for Senior Management, managing facilities operations, and coordinating administrative tasks such as inventory and access arrangements. Key Responsibilities: Assist Fiber Construction Team with project milestones, reporting, and CRM updates. Support access arrangements and facilities management tasks like mailing, inventory, repairs, and event planning. Prepare meeting materials and take detailed notes, providing minutes to the team. Maintain an active log of off-site personnel entering remote locations. Qualifications: Experience in Administrative experience or project management support. Strong computer skills, with advanced knowledge of Excel and PowerPoint. Primarily office-based role with occasional physical demands (walking/sitting).

Global Maritime, Inc. is seeking a motivated & innovative Entry-Level Administrative Assistant. We are looking for someone that is willing to learn about international trading and shipping while providing administrative support to our team. There is plenty of opportunity for growth within the company. We are flexible and able to work with student schedules. This position is available for Full-Time & Part-Time. Primary responsibilities for this position include: Manage professional and personal scheduling for the company's President, including agendas, email, mail, phone calls, client meetings, and other company logistics Coordinate scheduling and calendar management, including organizing team & client meetings Manage the team's travel logistics and activities, including accommodations and transportation Provide administrative and office support, such as typing, dictation, spreadsheet creation, preparing shipping documents for release, and maintenance of filing systems Manage communications by communicating with internal and external executives on various projects and tasks The ideal candidate will possess the following qualifications/experience: Has obtained an Associate's degree or equivalent administrative/logistics experience Proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams, etc.) Excellent verbal & written communication skills Experience in developing internal processes and filing systems is a plus

We are seeking an Estates & Trusts Legal Administrative Assistant to join our Annapolis law firm. Responsibilities include: Drafting wills, trusts, advance medical directives and durable powers of attorney. Preparing legal documents for signing. Preparing asset transfer documents, such as deeds, asset assignments and designated beneficiary forms. Analyzing bank and business records, identifying trust and non-trust assets, and identifying title and character of assets. Drafting petitions and the supporting documents for probate, ancillary probate, and trust administration. Calendaring and maintaining critical deadlines for estate and trust administration cases in electronic calendar system. Maintain attorney calendars. Drafting probate filings and accounting for trusts and estates Extensive communication with clients, financial planners and accountants. Provide support for our growing practice. Experience and Qualifications: 2+ years of administrative or similar experience preferred. Professional demeanor, excellent communication, organizational and writing skills. Strong attention to detail. Must be able to multi task. Ability to work both independently and as part of a team. Law Firm experience preferred Proficiency in MS Word, Outlook and Excel is critical.

Stallings Funeral Home is a small family owned Funeral Home which has been servicing the Pasadena community for over 30 years. We are seeking a motivated, organized, and detail-oriented Office Administrative Assistant to join our team. Role Description This is a full-time on-site role located in Pasadena, MD for an Office Administrative Assistant. In this essential role, you will provide vital administrative support to our staff and serve families with care and respect during some of their most challenging moments. If you are a person who values empathy, professionalism, and teamwork, we would love to have you on our team. Qualifications Basic knowledge of Accounting principles and/or proficiency with QuickBooks Accounting Software Familiarity with Microsoft Office Suite Able to multi-task and work effectively in a fast-paced environment Professional appearance and phone etiquette Clerical Skills Strong attention to detail Ability to prioritize tasks and work efficiently Experience in a similar role is a plus High school diploma or equivalent We Provide: A supportive and compassionate work environment At Stallings, we value empathy, kindness, and teamwork. You'll work alongside a caring team that is committed to providing high-quality service and supporting one another. We understand that our work is emotionally charged, and we foster a supportive atmosphere where everyone can thrive. Stability and long term employment The funeral industry is one that provides stability, as it is a vital service. Working at Stallings Funeral Home offers a secure and long-term career path, with opportunities to grow and advance within the company. Competitive compensation and Benefits We offer competitive pay (starting at $41,600 per year). Comprehensive benefits to include; health, dental, vision, disability, PTO, HSA and a SEP retirement, as well as other perks to ensure our employees feel valued. We believe that providing a strong compensation package helps our team members focus on their work and well-being. Work-life balance While we work hard to serve our families, we also understand the importance of a healthy work-life balance. We aim to create schedules and environments that support our employee's personal needs while ensuring our services are available to those who rely on us.