Project Assistant Jobs in Palmdale, CA

As a member of the Sonovision Team, the Project Administrator has the responsibility of supporting the project manager. A Project Administrator with Sonovision should: • Have prior knowledge/experience with office management systems and procedures • Proficient with MS Office (access, Excel, word) • Experience with Enovia preferred. • Post secondary education in project Admin (or equivalent experience) The Project Administrator is responsible for: • Enter job information into internal and external tools • Assist the project management team in responding to customers • Download/upload required data from/to customer portals • Check deliverables for completeness prior to delivery • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Update and maintain order database • Act as the point of contact for internal and external clients • Experience auditing document libraries to ensure consistency and accuracy • Experience with Airbus and Boeing SEDS tools

Are you looking to showcase your Administrative skills for a great company? Our client is seeking an Administrative Coordinator for an onsite role in Tarzana, CA! Details: $33 - $34 per hour pay rate Full Time Contract Schedule: M-F 8am-5pm-Onsite What's in it for you? Health, Dental, Vision insurance offered 401k options Work with a great team! Only considering candidates with the following: High School Diploma or equivalent required; bachelor's degree preferred. A minimum of 5 years of experience in administrative support within the pharmaceutical, biotechnology, or life sciences industry is required, with 10+ years preferred, preferably in a fast-paced environment. Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint. Experience in office management and vendor coordination. Ability to effectively multitask while maintaining confidentiality and discretion. Excellent teamwork, networking, and communication skills. Experience supporting senior leaders and managing complex projects. Strong time-management skills and the ability to prioritize time-sensitive assignments. Competency with virtual technologies such as MS Teams and Zoom. Responsibilities: Serve as the primary point of contact for the Tarzana site and act as a backup for the Santa Monica locations. Provide comprehensive administrative support to the VP of Manufacturing & Facilities Manage office operations and vendor coordination for the Tarzana location. Support the Tarzana/Santa Monica network of sites, ensuring seamless communication and coordination. Oversee calendar management, scheduling virtual and in-person meetings across multiple time zones. Arrange multi-location domestic and international travel, and handle expense reporting. Coordinate internal and external meetings, ensuring efficient logistics and preparation of materials. Lead and manage special projects as assigned, ensuring timely and accurate completion. Maintain SharePoint sites and produce documents using Microsoft Office tools. Click apply today! Please note that we are unable to sponsor applicants requiring work authorization or visas for the positions currently available. We kindly request that only candidates who already possess the legal right to work in the United States apply for consideration. Corestaff powered by Swipejobs is a Women Owned company and an Equal Opportunity Employer. We believe we are best equipped to support our candidates and clients when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people. 1027063 #CSPRO

QAI Job Number: QAI-ELE015RAN JOB TITLE: Project Specialist - Electrical Lab NUMBER OF POSITIONS: 1 BACKGROUND: QAI Laboratories (QAI) is a professional certification body, test laboratory, and inspection agency with offices in Burnaby (BC), Toronto (ON), Los Angeles (CA), Tulsa (OK), and Miami (FL). Over the last few years, the QAI name and logo have become increasingly recognized throughout the industry resulting in steady growth of the business. QAI is currently hiring an intermediate - senior Project Specialist to support the Electrical Safety Division at our Rancho Cucamonga, CA location. This role involves testing and evaluation of products for compliance requirements, supporting the sales team with technical information, direct communication with QAI clients, and travel to conduct inspections and evaluations both in-lab or at the client's site. DUTIES: The successful candidate will perform, but not be limited to, the following duties: Performing testing and evaluation to the National Electrical Standards (CSA, UL, etc.). Become familiar with the QAI quality system and administrative procedures. Become familiar with CSA, UL, and other standards, the USA, Canadian and International standards system, implementation of standards towards product certification, testing, and inspection. Be able to travel throughout Canada and the USA for up to one week per month. Be able to write concise, objective, and informative test reports, and documents. Perform field audits and field inspections at remote client sites. Provide technical support to the sales team for quoting and at tradeshows Be able to interact effectively with customers and staff as required. Must be willing to be part of an energetic team with a can-do attitude. SPECIFIC DUTIES: The successful candidate will be immediately trained in the following areas: Testing and evaluation of products to CSA, UL, and IEC standards. Conduct inspections and evaluations both in-lab or at the client's site. Documenting the results of tests, inspections, and evaluations. QUALIFICATIONS: The successful candidate will: An Electrical trade certificate or Electrical Engineering Degree Possess superior MS Word and Excel skills, be proficient with Email and Adobe Acrobat Possess the ability to read, understand, and apply technical standards towards product certification, testing, and inspection. Possess “Good Laboratory Practice” skills essential for testing products. Possess good interpersonal and communication skills Medical or Hazardous location electrical safety experience an asset Knowledge of CB Scheme / CBTL would be an asset ADDITIONAL INFORMATION: Candidates must hold a valid driver's license. Candidates must hold a valid passport or be able to obtain a valid passport and must be able to travel to the US and international destinations. Key Technical Competence: Practical knowledge in the areas of expertise. Able to perform testing and as knowledge grows in a specific field of testing, graduates to more complex testing methods. Able to provide technical guidance on requirements in testing, inspection, and/or certification in their relevant field of expertise. Able to evaluate necessary requirements for testing, inspection, and/or certification and develop timelines which meet the needs of the client and QAI. Seeks assistance and knowledge from more senior personnel when a specific requirement is outside of their general scope of knowledge. Able to meet expected timelines and grasp the concept of prioritization. Able to multi-task and coordinate many activities across multiple departments, teams, and locations within the organization. Able to identify conformance to test, inspection, and/or certification criteria and communicate this to clients and throughout the organization. Maintains a sense of ownership and responsibility for projects assigned to them. APPLYING: QAI Laboratories is committed to the long-term success of our employees and offers a competitive compensation. If you are interested in this position, please submit your application here. We thank all the applicants in advance for their interest; however, only those under consideration will be contacted. Join our Team! Learn, Develop, Grow! At QAI, you will have the opportunity to put your aptitude, experience, knowledge, and desire to learn to the test. We make a difference in people's lives through the work we do as a top-notch Product Testing, Certification, and Inspection body whilst providing rewarding careers for our employees. Equal Opportunity Employer QAI Laboratories is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. Note: No sponsorship is available. ***

Job Title: Administrative Assistant for Contemporary Artist Employment Type: On-Site, Part Time, Private Contractor Compensation: $35/hour About the Role A Los Angeles-based contemporary artist is seeking a Highly Organized, Very tech-savvy, and detail-oriented Administrative Assistant. This role requires an individual with exceptional organizational skills, advanced proficiency with MacOS, Apple products, and experience with digital tools and Square Space. Key Responsibilities Create, Maintain and manage organized filing systems for artworks, documents, and studio records. Handle email correspondence and communication on behalf of the artist. Coordinate with galleries, curators, collectors, vendors, and other industry professionals. Oversee inventory management of artworks, ensuring accurate records and documentation. Assist with exhibition planning, studio visits, and event coordination. Manage and order studio supplies as needed. Maintain and update the artist's Squarespace website, ensuring SEO best practices. Provide copyediting and writing support for artistic projects, press materials, and proposals. Utilize Adobe Suite (Photoshop, InDesign, Illustrator, Premiere) for digital content and documentation. Possibly help coordinate artwork packing and shipping Conduct research and documentation to support ongoing projects. Ensure a structured and organized studio environment. Maintain confidentiality and discretion regarding sensitive information. Requirements & Qualifications Extremely Strong Organizational skills and ability to handle multiple tasks. Advanced MacOS and Apple product proficiency. Proficient with Squarespace, SEO optimization, and website management. Proficiency in Adobe Suite (Photoshop, InDesign, Illustrator, Premiere). Familiarity with Google Docs, Microsoft Office Suite (Word, Excel, Outlook). Photography skills preferred. Ability to coordinate with galleries, curators, and vendors a plus Familiarity with art history, contemporary art world practices, and exhibition planning a plus Professional, adaptable, and detail-oriented. Personal vehicle required for occasional studio-related tasks. Must be available on-site in West Los Angeles.

Must meet all requirements for Clinical Project Assistant position and have demonstrated proficiency in all relevant areas. Provides administrative assistance in site selection, study implementation and ongoing coordination of study sites, either directly or via CROs. Monitors fairly routine study sites, performing routine data collection, source data verification, and review of routine regulatory documents/files in compliance with protocol, regulatory requirements, SOPs, and Monitoring Plan, as required. Under supervision may assist in review of protocols, informed consents, and case report forms, monitoring plans, abstracts, presentations, manuscripts and clinical study reports. May assist in compilation of investigator brochures under close supervision. May resolve routine monitoring issues. Assists in preparation of safety, interim and final study reports, including resolving data discrepancies. Travel is required.Excellent verbal, written, interpersonal and presentation skills are required.Must be familiar with routine medical/scientific terminology. Must be familiar with Word, PowerPoint, and Excel. Knowledge of FDA and/or EMEA Regulations, ICH Guidelines, and GCPs governing the conduct of clinical trials is desirable.Must be able to participate in departmental or interdepartmental strategic initiative under general supervision. Must be able to contribute to SOP development.

Our Los Angeles based CPA, Tax, Accounting, and Business Management firm is looking for an individual to join our Tax & Accounting Support team. We are looking for an experienced individual, with a background in tax & accounting support with collating, assembly, and processing of tax returns as a main focus, along with general administrative office tasks and responsibilities. Applicants must have 2- 4 years with the following tax experience: collating tax returns, filing, processing of various tax, accounting, and payroll related documents and general office and administrative duties. This position will support the firm's professional staff in the areas of Tax & Accounting. Experience in a public accounting firm or involving the areas of Tax & Accounting required. Some bookkeeping experience could also be helpful. Primary responsibilities include: Ability to support the tax and accounting department and meet strict deadlines Work as part of a team to meet all tax filing requirements and due dates Delegate workflow between team members Collate, assemble, organize and process tax return documents Prepare client invoices Assist with client payment collections Maintain filing system Order supplies Help maintain the main tax and pension plan filing Maintain client documents and files Scanning documents for electronic archive Prepare various types of letters for professional staff Sort and deliver mail Set up of new clients Coordinate and track tax return extensions Direct communication with firm clients via phone, email, and fax Communicate with various firm vendors Provide administrative support as needed to staff Answer/ direct phone calls as needed Manage appointments and various calendars as needed We are looking for candidates who understand the importance of CLIENT SERVICE and who are eager to contribute to the firm's continued success. Candidates must have strong and proven communication skills, focused, self-motivated, and reliable. You should also be outgoing and personable, as this position requires superior customer service and TEAMWORK working directly with clients and departments. Candidates with an interest in gaining further knowledge in the field of Tax & Accounting, also a plus. Requirements Candidates with 2-4 years of experience in an Administrative and/or Support office environment. Candidates must have willingness to learn and ability to think outside the box. Candidates must be proficient in OUTLOOK, EXCEL and WORD. Lacerte tax software experience is also required. We offer competitive compensation and benefits package. Our benefits include health, dental, vision, paid time off, and profit sharing 401k. We also offer additional learning tools and courses to promote personal growth and professional advancement. Salary is based on experience.

This is a full-time, in-person position, Monday through Friday, located at 1901 Avenue of the Stars, Los Angeles, CA 90067. We are looking for a detail-oriented and organized Project Coordinator to support administrative and financial processes within our construction projects. This role involves managing documentation, processing payments, and ensuring compliance with funding requirements. Strong Excel skills and an accounting or finance background would be beneficial. Process and track general contractor monthly payment applications and approvals. Handle owner's soft cost reimbursements through various funding sources. Maintain accurate financial records and ensure compliance with funding guidelines. Organize and manage project-related documentation and reports. Coordinate with internal teams and external stakeholders to ensure smooth administrative operations. Affordable Housing Experience Required. What You Can Expect to Do: Project Coordination: Maintain third-party trackers and collaborate with internal teams to streamline communication and project timelines. Prepare invoices, proposals, and financial reports related to capital projects. Monitor project milestones, provide regular status updates to stakeholders, and identify opportunities for process improvements. Assist with special projects to enhance team efficiency and achieve company goals. Construction Funding Process: Track capital expenditures and life of construction projects as it pertains to lender and investor funding requirements. Use Excel and other platforms to maintain records and reconcile sources & uses information required by lenders and investors. Manage requests for documentation and coordinate with all parties involved in the funding process. What You Should Have: Excellent verbal and written communication, organizational, presentation and analytical skills. Ability to take ownership and commitment to follow through. Ability to effectively prioritize and handle multiple tasks under pressure. Strong work ethic and attention to detail. Desire to work in a fast-paced, entrepreneurial environment. 3-5 years of relevant work experience in real estate, affordable housing, or related field. Bachelor's Degree - Real Estate, Accounting, or Business Concentration preferred. Previous accounting experience a plus. Working proficiency in Microsoft Office programs such as Excel, Word, and PowerPoint. What You Should Be: Resourceful with strong problem solving, investigating, and critical judgment skills. Proficient in Office Suite and basic Adobe software is required. Proactive with strong work ethic and attention to detail. Independent, self-starter mentality, with exceptional communication and organizational skills. Ambitious with desire to grow. Highly accountable: able to take ownership, meet deadlines, follow-through. Highly motivated self-starter and independent worker. Able to perform in a fast-paced environment with multiple projects and deadlines. Open to learn from mistakes and challenges. Outstanding in written and oral communications skills. Able to work collaboratively in a small team environment; can “roll up his/her sleeves” and pitch in where necessary within the company. About APEX: APEX is a nationwide Construction and Facilities Management firm founded to provide comprehensive support to owners of commercial real estate throughout the lifecycle of their investments. From due diligence to disposition, our experienced team delivers trusted general contracting and facilities management consulting services across various asset classes. We prioritize quality, collaborative, and sustainability in every project, enhancing property value and reducing operating costs. Join us in making a lasting impact on properties and communities nationwide. Apex is dedicated to fostering a culture of excellence and collaboration. Our team is committed to innovation, sustainability, and delivering best-in-class service. By joining APEX, you'll contribute to impactful projects while growing your career in a dynamic and supportive environment.

Administrative Assistant - Luxury Goods Manufacturing - Onsite in Beverly Hills - $65,000-70,000 This is a once in a lifetime opportunity to join an incredible team and build a great career path. The Administrative Coordinator will be supporting an Operations Director, as well as their existing team with a variety of projects, as well as with heavy administrative responsibilities. The ideal candidate will have strong organizational skills and have the ability to communicate professionally with clients and leadership. This candidate should have experience in maintaining a database of client information and be able to recognize and solve any problems that may arise. In addition, you will be responsible for maintaining the executive's daily schedule and heavy calendaring. This is an incredible opportunity to grow and build a career within a supportive and fun team! Responsibilities Manage all incoming client calls and correspondence in a professional manner Handle calendaring, scheduling, and meeting operations on a daily basis Facilitate office operations and ensure the office is running smoothly from an office management perspective Partner with the Director of Operations and other executives on a variety of ad-hoc projects Update databases and workflows; maintain client accounts and troubleshoot systems Qualifications Bachelor's degree is preferred 1-3+ years in a professional services environment Strong organizational, communication, and analytical skills Detail oriented Proficient in Microsoft Office suite (specifically Excel) Please submit a resume for consideration.

Administrative Assistant - Contract - Tarzana, CA Proclinical is seeking an Administrative Support Specialist to provide essential support to the VP of Manufacturing & Facilities. Primary Responsibilities: This role focuses on managing office operations and coordinating with vendors at our Tarzana location. The successful candidate will play a key role in organizing schedules and meetings across various time zones. Skills & Requirements: Strong organizational and multitasking abilities. Excellent communication skills for effective coordination. Proficiency in managing calendars and scheduling tools. The Administrative Assistant's responsibilities will be: Provide comprehensive administrative support to the VP of Manufacturing & Facilities. Manage office operations and coordinate with vendors. Oversee calendar management, including scheduling virtual and in-person meetings across multiple time zones. Compensation: $25 to $30 per hour. If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at j.jones@proclinical.com Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies. Proclinical Staffing is an equal opportunity employer. INDOA

Administrative Personal Assistant to CEO - Financial Services Firm (West Los Angeles) Compensation: $65K, plus benefits A financial services firm in West Los Angeles is seeking a highly organized and proactive Administrative Personal Assistant to support the CEO and his family. This role focuses on personal, household, and lifestyle-related responsibilities, ensuring smooth day-to-day operations. The PA will work closely with the Executive Assistant to maintain alignment between personal and professional commitments. This is an in office role with some running of errands. Candidate must have 1-4 year of personal assistant, office assistant, or administrative experience. Key Responsibilities: Manage personal calendar, order supplies, book personal appointments, plan events, book restaurant reservations, and run errands (must have valid CA Driver's License and reliable transportation) Coordinate with the Executive Assistant to align schedules Answer phones and handle general office communication Schedule meetings and manage calendars Plan and coordinate travel arrangements Perform clerical and administrative duties in the West Los Angeles office We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements

Job Title: Administrative Assistant - PART TIME (23-25hrs/week - Thurs/Fri/Sat) The Administrative Assistant serves as a critical point of contact for clients, providing them with exceptional service in a luxury retail environment. This individual is responsible for managing the front desk, greeting customers, assisting with inquiries, scheduling appointments, and ensuring a smooth and welcoming atmosphere in the store. Key Responsibilities - Administrative Tasks: Manage the reception area, ensuring it is tidy, well-organized, and presentable at all times. Answer phone calls, take messages, and direct calls to appropriate departments or individuals. Assist with data entry, filing, and maintaining customer records. Customer Service: Handle customer inquiries and resolve issues promptly and with a high level of professionalism. Ensure a high level of customer satisfaction and help elevate the company image. Communication and Coordination: Collaborate with the sales team and other store departments to ensure a seamless client experience. Coordinate with management and staff regarding inventory, appointments, and customer requests. Prepare and send out customer communications, including follow-up messages and event invitations. Brand/Company Representation: Exhibit knowledge of the brands' history, products, and services. Represent Polacheck's by providing a sophisticated and refined client experience. Maintain discretion and confidentiality in handling customer information and sensitive matters. Operational Support: Monitor and maintain stock of reception supplies (business cards, brochures, etc.). Help with special events or promotions held in-store, assisting with guest lists or event logistics. Ensure security protocols are followed when clients enter and leave the store. Skills and Qualifications: Excellent verbal and written communication skills. Exceptional interpersonal skills with a polished and professional appearance. Prior experience in luxury retail or customer-facing roles is preferred. Strong organizational and multitasking abilities. High attention to detail and problem-solving capabilities. Knowledge of basic office software (e.g., Microsoft Office Suite). Proficiency in handling phone systems and appointment scheduling software. Ability to stay calm under pressure and provide solutions in high-stress situations. Fluent in additional languages a plus. Education and Experience: High school diploma or equivalent; college degree preferred. Previous experience in a luxury retail environment or front-of-house hospitality roles preferred. Experience in customer service, reception, or administrative roles. Work Environment: Fast-paced, luxury retail setting. Requires standing or sitting for long periods. Interaction with high-net-worth individuals and VIP clients. Ability to maintain a calm, composed, and professional demeanor at all times.

We are seeking a highly organized, reliable, and motivated Administrative Assistant to support our team within the service industry. This role is pivotal in ensuring smooth daily operations, handling administrative tasks, and providing excellent customer service to both internal and external stakeholders. The successful candidate will thrive in a fast-paced environment and be able to juggle multiple responsibilities. Provide administrative assistance to managers, team members, and executives by managing schedules, handling correspondence, and organizing meetings. Proven experience as an administrative assistant or in another relevant role within the service industry or construction. Desired Skills and Experience Administrative assistance to managers, team members, and executives by managing schedules, handling correspondence, and organizing meetings. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The ideal candidate will have experience with court filings in State & Federal Courts, organize and assist in preparing documents for filings, update calendars, manage deadlines, format, proofread, edit, and maintain digital legal files. We seek a dedicated professional who is comfortable working as part of a team and seasoned enough to work independently. This position provides a wide range of administrative and clerical support to a legal team in a fast-paced environment. Skills & Competencies: Excellent organizational and interpersonal skills. A "team player” who takes a proactive approach to working closely with others, both attorneys and staff, to achieve excellent results for the clients we serve. Self-starter with a strong initiative and who takes pride in the work they perform on behalf of clients. Detail-oriented, able to work effectively in a fast-paced environment. Excellent verbal and written communication skills. Ability to work independently and handle multiple tasks simultaneously. Proficient in e-Filings, maintain docketing (calendar all court deadlines, depositions & Assist with preparing court notices, proof of service and completing case related documents. Proficiency in Microsoft Word (styles & tables), Excel, Power Point, Outlook and time entry software. Manage and organize documents in document management systems (ProLaw), electronic research tools and/or basic database skills. Qualifications: Bachelor's degree preferred, or equivalent years of service. An ABA-approved paralegal certificate is also preferred. Minimum of 3-5 years of law firm experience in insurance defense litigation.

The Administrative Assistant provides daily support across various administrative and operational functions within the property management division. Full-time duties and responsibilities include reporting and tracking data, managing calendars, submitting expense reports, assisting with onboarding, managing vendor insurance, processing invoices, and entering & reviewing commissions. The position works closely with the Westhome leadership team and is required to be onsite at the Century City office. Essential Duties and Responsibilities include the following but are not limited to: Reporting & Tracking: Assist in the preparation of regular reports related to property management operations, including monthly and quarterly summaries, site visit reports, and contract compliance. Ensure the timely completion and accuracy of monthly reports, including tracking Month-End completions and P-Score completions. Prepare and maintain weekly tracking of Monday.com's Weekly Reports and Daily Activity Reports (DAR). Manage site visit reports in Leonardo, ensuring timely uploads and document organization. Track and communicate any missing or incomplete reports to Director of Operations monthly. Track and update key performance metrics, including P-Card expenses, commissions, and renewal workbooks. Manage and track the P-Card expenses for the leadership team, ensuring all transactions are appropriately documented and reconciled. Prepare and submit accurate expense reports for reimbursement. Maintain a tracking system for vendor insurance certificates (COIs), ensuring all COIs are up to date and compliant. Handle coordination with vendors for updated COIs and properly file and organize all insurance documentation. Assist in the coordination and tracking of property contracts and ensure they are up to date and filed correctly. Calendar & Due Date Management: Monitor and manage critical due dates, deadlines, and appointments across multiple teams to ensure timely completion of tasks and obligations. Provide proactive reminders and assist in adjusting schedules as needed to meet deadlines. Work with Regional managers to create monthly calendars for distribution to onsite teams. Coordinate booking travel arrangements for team members, ensuring budget compliance and smooth travel logistics. Invoice Management: Process corporate and marketing vendor invoices. Ensure invoices are accurately coded, tracked, and processed per company policies. Onboarding & Software Requests: Assist with the onboarding process for new employees, including submitting IT tickets for necessary software access and hardware setup. Coordinate with relevant departments to ensure seamless onboarding and software access for new hires. Track cell phone and iPad registration of the onsite teams, ensuring proper documentation of equipment assignments is on file. Commission Review & Entry: Assist with entering and reviewing commission data for relevant personnel and property transactions. Ensure commission entries are accurate and timely for payroll processing. Other duties, as assigned. Competencies and Skills Excellent time management skills and ability to multi-task and prioritize in a fast-paced environment. Ability to meet changing priorities and deadlines. Ability to successfully manage tasks independently. Strong attention to detail. Excellent written and verbal communication skills. Outstanding organizational skills. Punctual and responsible. Qualifications 1+ years of experience in administrative support or property management required. High school diploma required; associate degree or bachelor's degree preferred. Technologically proficient in Microsoft Office Suite. Familiarity with Yardi, Leonardo24/7, and Monday.com, a plus. Physical Requirements and Working Conditions Works in an office environment. Frequently sits for long periods of time. Frequently speaks, reads, writes, and uses a computer keyboard and telephone. May require occasional standing, walking, lifting, stooping, or bending. Occasional lifting, carrying, pushing, and pulling of materials and objects up to 25 pounds or heavier, with assistance and/or the use of proper equipment. Must have reliable transportation. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. EQUAL OPPORTUNITY EMPLOYER Westhome is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

A private family office seeks a highly organized, detail-oriented, and proactive Assistant to Managers to support the Estate Manager at the family's Los Angeles residences and assist additional leadership team members. This is a junior position, and applicants with less than one year of experience are welcome to apply. Those with additional years of experience are also encouraged to apply. The ideal candidate must have a willingness to learn and be adaptable in their approach to work. This role requires a dynamic individual who thrives in a fast-paced environment, is an excellent communicator, and possesses strong organizational skills. The ideal candidate is a self-starter who can juggle multiple priorities, adapt to changing needs, and work seamlessly with various teams. This is a full-time, in-office position, primarily working Monday-Friday from 9 AM-5 PM, with the need for occasional overtime when the family is in residence. Frequent local travel between two Los Angeles properties is required. This role requires a highly resourceful and refined professional who thrives in a structured yet dynamic environment and is eager to contribute to a high-functioning team. Job responsibilities include, but are not limited to: Proactively manage complex and ever-changing calendars, scheduling appointments, meetings, and reservations Track, send, receive, and manage packages and returns; coordinate pick-ups and drop-offs Order, track, and maintain inventory and supplies Conduct research, prepare documents, and assist with home office tasks Handle packing, shipping, and logistics coordination Collect and disseminate information to designated departments Schedule and coordinate pet care and appointments Run errands as needed Draft and distribute meeting minutes Prepare and reconcile expense reports and credit card statements Assist with vendor coordination Ensure all principal and guest requests are addressed in a timely manner and communicated to the appropriate managers Maintain organized and confidential personal files Plan and manage staff celebrations in collaboration with the People Systems Coordinator Assist with special projects and additional administrative tasks as requested Additional Assistant to Managers responsibilities as requested Requirements: Fluent in English; exceptional communication skills (written, verbal, phone, text, and email) Excellent references required from both current and previous employers Less than one year of experience is acceptable; willing to learn and adapt is essential. Prior experience in a private family office is a plus but not a requirement Bachelor's degree from an accredited college or university is preferred but not required Works with the utmost discretion, confidentiality, integrity, and strong ethics at all times, demonstrating the highest levels of diplomacy and professionalism Poised and professional in both mindset and manner, demonstrating high emotional intelligence, good judgment, sincerity, tact, and patience Exceptional organizational skills, attention to detail, and dedication to responsibilities; must have an above-and-beyond attitude with the ability to work both independently and as part of a team while taking direction well Ability to meet deadlines and remain calm and composed in high-pressure moments Proactive, highly adaptable, and resourceful with a self-starter mindset; must be able to see jobs through to completion with personal accountability and a no-task-is-too-big-or-too-small mindset Flexibility in scheduling with willingness to work extended hours when the family is in residence Ability to work both independently and as part of a team while collaborating respectfully with principals, family, guests, and staff Tech-savvy with advanced proficiency in Microsoft Office (particularly Excel); experience with inventory/asset database programs such as FileMaker Pro is highly desirable Frequent local travel between two Los Angeles properties is required Valid Driver's License with a clean driving record and a reliable vehicle Authorized to work within the United States without sponsorship or restrictions

We have a current opportunity for an Legal Administrative Assistant on a contract basis. The position will be based in LA. For further information about this position please apply. Ker Responsibilities: Assist on various projects, communications, expenses and scheduling Use good judgment when acting on behalf of the executives Maintain schedules and calendars, independently organizing documents needed for project follow up, and providing reminders of upcoming meetings, conference calls, etc. Prepare and send emails, memos, and Excel and PowerPoint documents as needed or directed Extensive proofreading & editing of documents Ability to work in a fast-paced environment Insurance coverage experience is a plus Qualifications: 3+ years' experience as an administrative assistant, or comparable position, supporting upper management Exceptional attention to detail, note taking, document management & organization Flexible self-starter who demonstrates initiative & follow through Superior communication both verbal and written skills Strong proof reading, editing and writing skills Ability to execute projects on an autonomous, proactive & timely basis Highly Proficient in Microsoft Office Excel, PowerPoint, Excel & Word

At Clark Pacific, exciting building projects are just the beginning! As the West Coast's leading prefabricator of building systems, our talented team of professionals bridge the gap between construction and manufacturing every day, providing solutions and innovations that deliver high-performance structures with enhanced cost, schedule, and safety. It all starts with the Clark Pacific Employee Experience: top talent people working together in an environment that fosters collaboration, growth & development, and compassion. We are great people doing great things, together! We have over 50 years of experience and have successfully contributed to some of the West Coast's most iconic buildings including the Golden 1 Center, the Apple II Campus, the San Francisco 49ers stadium, and the Stanford Escondido Village Graduate Housing to name just a few. When people want to experience, quality, and a partner they can trust, they choose Clark Pacific. Repeat customers, numerous building and environmental stewardship awards, and great employees are some of the things for which we are most proud and grateful. Clark Pacific is seeking Engineering Interns to support our West Sacramento, Woodland, and Ontario locations. Overview of the position: The Internship for Engineering is a positive and inquisitive person that will assist in the responsibilities related to the design, fabrication, and installation of architectural and structural building systems. Working as part of an integrated team within a specific business unit, they learn how to apply engineering, project management, problem solving, and communication skills across all levels and disciplines within the organization. Terms: The summer internship will start in June 2025 and end in September 2025 Full-Time employment is required Ability to travel between offices To apply, please upload your resume and current transcript Essential Duties and Responsibilities: Reasonable accommodations may be made to enable qualified individuals to perform the essential functions. Exercise a high level of professionalism and confidentiality when working with staff, projects and proprietary information. Learn and assist with initial activities pertaining to the Design Phase, including, but not limited to, submittal drawings, design approvals, reinforcement drawings, and miscellaneous metal drawings. Learn and assist with manufacturing-related activities pertaining to the Production Phase, including, but not limited to assisting with shop drawings, how to ensure purchase of all required materials, maintaining a casting schedule and performing quality checks. Learn and assist with field-related activities pertaining to the Erection Phase, including, but not limited to preparing crane studies, rigging diagrams, coordinating shipping and field manpower requirements while ensuring erection quality and performance to plan and budget. Learn and assist with general project management duties, including, but not limited to issue identification and resolution, coordinating requested procedure submittals, escalating issues as necessary, and monitoring contract specifications, budget, and time commitments. Other duties as assigned. Experience and Education: Enrolled in BS in Civil Engineering and BS in Mechanical Engineering degree programs. Junior and Senior Grad Dates: 2025 or 2026 3.0 GPA or Above Interest in Engineering and Construction Management is preferred.

The Administrative Assistant / Office Specialist will report to Executive Assistant to the CEO, providing support with overflow administrative tasks, including office management, coordinating schedules, and managing the daily workflow and organization of the office, the CEO, and the executive team. Full-time responsibilities include ensuring the office runs smoothly, ordering supplies, gathering quotes, conducting research, managing mail, registering and greeting visitors, setting up meetings, coding corporate expenses, submitting expense reports, and maintaining logs of office equipment. Essential Duties and Responsibilities include but are not limited to the following: Maintain the appearance and organization of the office, ensuring supplies and technology are readily available and working. Support daily office operations, including answering phones, receiving guests, and managing incoming and outgoing mail Track company expenses and prepare reports using Concur Assist with conferences, events, and meetings, including preparing materials, setting up conference rooms, and registering executives, as needed Maintain organized logs of office equipment and employee technology using Excel. Conduct research and present findings or recommendations in an organized manner. Assist EA in managing frequently changing schedules and communicating changes Run errands and handle random tasks, as needed Prepare travel itineraries, including flights, accommodations, and ground transportation Enhance and further develop systems to improve the efficiency and smooth operation of the office and the executives Screen and return telephone calls, deliver messages, and prepare and manage correspondence Provide general support to visitors and guests. Oversee third-party contracts and manage vendor relationships. Process company bulk mailings, as needed. Maintain and renew business licenses and office certificates. Review and streamline office policies and procedures to ensure compliance and cost efficiency. Manage updates to directories, employee documents, and internal postings on the intranet. Oversee building management communication and daily porter service (for restocking snacks, cleaning appliances, and general cleaning). Support the executive team with scheduling, travel arrangements, expense reports, and other priorities. Perform basic administrative tasks requiring software proficiency (e.g., Microsoft Office Suite, Concur). Personal administrative support and frequent errands, occasionally requiring vehicle use Enhance or develop internal/external communication systems. Fill in for CEO EA when needed Other duties, as assigned. Competencies and Skills Exceptional written and verbal communication skills A proactive attitude with the ability to anticipate needs. Strong organizational and time management skills. No task “too small or big” approach Ability to keep a positive, professional, and friendly demeanor. Ability to maintain confidentiality and exercise discretion. Ability to meet changing priorities and deadlines. Excellent time management skills and ability to multi-task and prioritize. Ability to successfully manage tasks independently and manage expectations Strong attention to detail and problem-solving skills. Outstanding organizational and planning skills. Punctual and responsible. Some driving is required Qualifications 2 - 5 years of experience as a personal assistant, executive assistant or office administrator required. Bachelor's degree preferred. Technologically proficient in Microsoft Office Suite. Experience working with Concur expense reimbursement preferred. Clean driving record and valid driver's license required. Reliable Transportation. Physical Requirements and Working Conditions Works in an office environment. Frequently sits for long periods of time. Frequently speaks, reads, writes, and uses a computer keyboard and telephone. May require occasional standing, walking, lifting, stooping, or bending. Occasional lifting, carrying, pushing, and pulling of materials and objects up to 20 pounds or heavier, with assistance and/or the use of proper equipment. Running errands; some driving Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The compensation that will be offered to the successful candidate will depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and other relevant considerations. EQUAL OPPORTUNITY EMPLOYER Cityview is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Administrative Assistant (PART-TIME/REMOTE) Do you have a passion for the financial industry and knowledge of processing important client paperwork? Our financial firm in Los Angeles, CA is looking for a Part-Time Administrative Assistant to ensure the client acquisition process from application submission to policy delivery is as smooth as possible. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, and attention to detail. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! Minimum Requirements: 2+ years of administrative office experience in a fast-paced environment Bachelor's Degree preferred Financial industry experience preferred Experience with Annuity applications preferred CRM experience is preferred This position requires that you possess the following skills: Process driven Strong attention to detail Self-directed initiative A sense of urgency Excellent communication, both verbal and written Strong follow-through Good-natured, positive attitude Great sense of humor Responsibilities: Complete and process applications submitted by Advisor Data input for annuity applications Respond to client inquiries as needed Analyze application issues Follow up on pending applications with various insurance/security agencies to keep the application process moving forward Answer advisor's requests and respond in a timely manner Additional duties and responsibilities as required by management Salary: $40,000 -$45,000 Hours: Monday - Friday : 9:00AM - 2:00 PM (25 HRS/WK) This position will mainly be remote Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!