Project Assistant Jobs in New Rochelle, NY

Supports SBU Leader, Project Executives, Project Managers and Project Teams with day-to-day administrative duties relative to managing customer jobs including but not limited to job set-up/close-out, entitlement, commitments, compliance, billings, payables, financial analysis, tax, and legal matters. Responsible for reporting and proper processing of assigned jobs within Viewpoint (ERP system) throughout life of job. RESPONSIBILITES Knows and understands LeChase's safety policies and procedures. Takes responsibility to correct unsafe actions or situations. Manage and maintain all record keeping and financial aspects of job. Set up job in Viewpoint including tax status, contract value, job phases, schedule of values, change orders, etc. Create owner billings, gather/review certified payrolls. Follow-up on outstanding receivables/client payments. Coordinate job close-out documents. Review Owner Contract. Determine LeChase's bonds and insurance requirements. Order same. Review Owner Contract for subcontractor bond and insurance requirements. Track Subcontractor compliance. Determine if there is special language that must be included in subcontracts (i.e., Affirmative Action Clause). Knowledge and understanding of performance and labor bonds, material payment bonds, or Subcontractor Default Insurance (SDI). Review LeChase's and subcontractor's bonds for accuracy. Submit required subcontractor performance and payment bonds to our bonding agent to review for authenticity and accuracy. Knowledge and understanding of the various types of insurance coverage LeChase is required to submit for our projects. Understands our insurance requirements for subcontractors and tracks compliance. Issue and manage job commitments including subcontracts, purchase orders and change orders. Manage related compliance and resolve outstanding issues.Review executed subcontracts and purchase orders for modifications to terms and conditions. Prepare modification form for review and approval of modifications per Delegation Matrix. Prepare addendums to confirm what modifications are accepted.Review subcontractor requisitions and resolve discrepancies/errors. Identify and rectify items necessary to close out job. Perform various financial analyses and prepare various reports on an as needed basis. Knowledge and understanding of construction specifications and plans, blueprint reading, submittal processing and tracking, submittal review and preparation for architect/engineer approval. Project closeout as related to record submittals, as-builts and operating & maintenance manuals. Serve as liaison to owners, subcontractors, vendors, corporate office, and project teams. Perform expediting tasks. Manage job related liens, waivers and assist legal department with levies and other legal matters when necessary. Coordinate vendor, subcontract hold and releases as needed. Take lead in job specific audits as needed. Perform all other duties as assigned. QUALIFICATIONS Education/Experience: Associate degree in business, accounting, and/or administration strongly preferred. 2+ years of related experience or an equivalent combination of education and experience preferred. Possess or ability to obtain a Notary License strongly preferred. Skills/Competencies: Ability to utilize Microsoft Office Products, AIA, and Viewpoint software Possess business acumen and inquisitiveness. Ability to work with project teams, owners, and subcontractors in a personable and professional manner. Ability to manage and prioritize multiple tasks simultaneously under deadlines. About LeChase: LeChase was awarded ENR NY Contractor of the year for 2024 Established in 1944, LeChase prides itself on offering the capabilities of a large firm while maintaining the personalized service of a small firm. Today, the company ranks among the nation's top contractors - providing general construction and construction management services in a wide range of industries and on projects of all sizes. With a dedicated team of professionals striving to deliver excellence, the firm has earned a reputation for quality, safety and integrity. In addition to serving customers from its operations across the East Coast, LeChase can provide resources to meet the unique needs of clients no matter where they are located. EEO Statement: LeChase is an Equal Opportunity Employer and prohibits discrimination of any kind during the hiring process, including but not limited to discrimination on the basis of race, color, sex, disability, protected Veteran status, nationality, religion, age, pregnancy, sexual orientation, gender identity, genetic information, or any other non-merit-based factor. A culture of empowerment. A place to thrive. Note to Recruiters, Placement Agencies, and Similar Organizations: LeChase does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resume to our job alias, website or to any LeChase employee. LeChase will not pay fees to any third-party agency or firm and will not be responsible for any agency fees, associated with unsolicited resumes. Unsolicited resumes received will be considered property of LeChase and will be processed accordingly. *Salary commensurate upon experience*

The British Connection is thrilled to be leading the search for this exceptional role. Junior EA/Research Coordinator with very real career growth - Hedge Fund with offices in London, NYC, Houston, Hong Kong + Singapore Would suit a 2016-2021 grad with 4 to 7 years in the workforce after graduating and searching for firm that will nurture their emerging talents and give a clear career trajectory and growth Why This Role? You'll be joining one of the most dynamic and sought-after teams in finance-a firm where the C-suite is not only brilliant but also genuinely kind, witty, and collaborative. The culture is high-energy, exciting, and team-driven, with top-tier professionals who love what they do. This Junior EA/Research Coordinator position is designed for growth, offering a unique pathway to career development. You'll be working closely with the executive assistant team, the head of broker relations and corporate access, and portfolio managers to provide administrative, organizational and strategic support. You will be working closely with some of the best minds in the industry. As you develop, you'll gain increasing exposure to the research process, investor relations, and corporate access-making this an incredible launchpad for an ambitious and highly organized professional. About the Role - What You'll Be Doing (Phase 1) EA Focus Master complex calendars-flawlessly managing schedules for analysts and portfolio managers Coordinate global travel-handling flights, hotels, itineraries, and last-minute changes with ease Be the point person for executives-communicating professionally with internal and external stakeholders Process expenses in Workday-quick, accurate, and detail-driven Schedule investor relations (IR) calls and update CorpAxe meticulously Track & organize corporate access events-including conferences and broker meetings Build relationships with broker sales teams-ensuring smooth coordination of meetings and calls Research & IR Support Work closely with analysts and PMs-assisting in corporate research and meeting prep Develop a deeper understanding of financial markets-learning how corporate access shapes investment decisions Track sell-side corporate access events and conferences and reconcile corporate access and broker interactions into database Collaborate on research coordination-supporting key projects as you step into a more strategic role What You'll Grow Into (Phase 2) As you gain experience in the Fundamental Equities Team we plan to develop you in the areas that best suit your personality and skills set. Investor Relations, client facing roles, Research, Corporate Access, Portfolio Management Qualifications 4+ years high-level administrative experience with a firm in Financial Services Corporate Access and Broker Relations experience preferred Bachelor's degree required Required Skills Corporate Access and Broker Relations experience preferred Highly organized, proactive, and adaptable-able to juggle multiple tasks with precision Strong calendar and travel management skills-you've handled executive schedules with ease Detail-obsessed-you never let anything slip through the cracks Tech-savvy-Microsoft Office; Workday, Bloomberg, and CorpAxe A natural team player-but also comfortable owning responsibilities independently The Perks: 30% bonus + 401k + fully paid top-tier health insurance (medical, dental, vision) 4 weeks vacation + all holidays + additional perks Clear career growth path-this role is structured for rapid development Pay range and compensation package - This is more than just an administrative role-it's an opportunity to build a career in finance while working alongside some of the most respected professionals in the industry. If you thrive in fast-paced, high-stakes environments and are eager to grow, this could be the perfect fit. Apply here. We read every single application and will reach out directly to selected candidates for a Zoom interview. We are an Equal Opportunity Employer As an employer, we believe every individual brings with them unique diversity of thought and perspectives to meaningfully enrich perspectives to drive competitive performance. We believe an inclusive environment can yield exceptional contributions. We respectfully ask you not call or message. We promise to read every application. Successful candidates will receive an InMail requesting a Zoom meeting.

Our client, the in-house agency of a large telecom company in NYC, is looking for a freelance Jr. Project Manager for a 6-month hybrid contract. This role is responsible for overseeing the complete lifecycle of projects across creative, public relations, technical operations, and partnership negotiations. This role plays a critical part in ensuring that projects stay on track by developing timelines, monitoring progress, and tracking key project milestones. The Jr. Project Manager will coordinate efforts across teams, ensuring alignment between stakeholders and that deliverables meet quality expectations. Proficiency in Workfront or a similar project management platform is essential. Additionally, the candidate must have a strong understanding of the creative development process, from conception to production, delivery, and trafficking phases, to facilitate seamless execution across all stages. This is a 6-month hybrid contract that requires 3-days/week onsite in Downtown Manhattan. Responsibilities: Manage the full project lifecycle from initiation to completion, ensuring all tasks stay on schedule and within scope. Develop and maintain project timelines, adjusting as necessary to accommodate evolving priorities. Track key project milestones and communicate progress to stakeholders. Oversee the creative development process, ensuring smooth transitions between conception, production, delivery, and trafficking phases. Work cross-functionally with internal teams and external partners to coordinate project deliverables and expectations. Identify and mitigate project risks, addressing potential roadblocks proactively. Ensure all stakeholders are aligned on project goals, expectations, and deadlines. Utilize Workfront or similar project management tools to monitor tasks, manage workflows, and track progress. Support partnership negotiations by tracking deliverables and ensuring contractual obligations are met. Facilitate project meetings, providing clear documentation of discussions, action items, and next steps. Required Qualifications: 1-3 years of project management experience, preferably in creative, public relations, or technical operations. Proficiency in Workfront or similar project management platforms. Strong understanding of project management principles and best practices. Experience tracking the creative development process, from concept through execution. Excellent organizational and time-management skills, with the ability to handle multiple projects simultaneously. Strong communication and interpersonal skills to collaborate effectively with stakeholders. Detail-oriented with a proactive approach to problem-solving. Ability to adapt to a fast-paced and evolving work environment. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Verde Electric Corporation, established in 1993, is a leading professional electrical organization in the New York Metropolitan Area. With a commitment to safety, quality, schedule, and budget, Verde has extensive experience in high voltage projects and design-build delivery. The company is dedicated to leading with integrity and innovative technology to provide value to customers, employees, and society. Role Description The PA will be responsible for project administrative support for the firm's contracts in heavy highway construction. The PA will work closely with the project team consisting of project manager, project engineer and superintendent as well as the client. Responsibilities include, but are not limited to, maintaining the job file efficiently, contract management, subcontract management, communication with the subcontractors, vendors, suppliers and client, submittals, closeout paperwork. Job Requirements: Prior work experience as a Construction Administrator Assist in project-buy outs Processing and tracking submittals Purchase Orders Tracking T&M work The ability to manage multiple priorities and deadlines Correspondence Contract administration Submitting and reviewing field payroll Tracking, collecting and organizing daily reports Other skills/abilities: Working knowledge of Viewpoint is a plus Working knowledge of Microsoft Office suite of products Must be well-organized and able to thrive in a fast-paced environment Strong interpersonal skills, with ability to professionally interact with a diverse blend of personalities Ability to work within a team as well as independently with little supervision

Global Foundation is seeking Administrative & Project Coordinators to provide support to busy initiative teams. The roles will primarily be responsible for assisting Senior Leadership with a broad range of administrative tasks as well as project management for Senior Advisors and their small teams. Responsibilities Include: Supporting the Senior Advisors, Team Leads and teams in providing day-to-day administrative, reporting, and information and workflow coordination support to ensure they have everything they need to deliver their work as required Manage calendar, including scheduling appointments and arranging meetings Manage and maintain expense reports Coordinate global travel arrangements, including flights, ground transportation, hotels, etc. Draft email correspondence, memos, briefings, presentations and recaps from meetings for a broad audience Maintain notes and follow-up from meetings and events, communicating with both internal and external stakeholders, and tracking action items to ensure projects are on schedule and deadlines are met Tracking all action items and deliverables in Click Up or similar project management software or applications Maintain processes for organization and collaboration among project stakeholders and provide clear reporting Actively assist with projects as needed, including responding to priorities and resourcing needs as they shift over the lifecycle of our programs Maintain data and project updates for internal check-ins and coordination with other teams Manage and maintain digital records and files related to ongoing work including creating organized file systems and file guides or record indexes Required Qualifications: A minimum of 6 years' experience in administrative support and project coordination with a focus on time and task management in dynamic organizations Bachelor's Degree strongly preferred Exceptional organizational and project management skills, with the ability to juggle multiple priorities simultaneously while maintaining attention to detail Demonstrated passion for work in the public sector, including government, politics, and community mission-driven initiatives. Excellent written and verbal communication skills Experience with discretion and managing confidential information An interest in working effectively across various platforms (Google, Microsoft, Click Up, etc.) Experience handling data and operational reports; tech-savviness will be a plus Detail-oriented with a strong work ethic and will thrive in a fast-paced, results-driven environment.

My client is an investment firm looking for an Executive Assistant to support an Equities Team. The role will focus on supporting a team (up to 10 people) working closely with Corporate Access and Broker Sales Teams. If you are someone who loves a fast pace environment, meeting deadlines, building relationships, and growth - then this position is for you! Excellent benefits + free catered daily breakfast/lunch, cutting-edge technology and resources, $100/month towards a gym membership, etc. Duties and Responsibilities Coordinate high volume of internal and external meetings Develop relationships with sales teams and Investor Relations to effectively plan meetings/calls Calendar planning Log corporate access and broker interactions in database Book travel arrangements Process expense reports for team Participate in weekly team meetings Provide EA support and assist with occasional personal requests Company Requirements Bachelor's degree required Minimum 3-5 years administrative assistant experience, within financial services Proficiency in Microsoft Office Excellent organization skills and detail oriented Sense of ownership for one's work Proactive in following up on details, anticipating issues, and closing the loop on all requests Mature and strong inter-personal skills; able to interact professionally with peers and senior level management Must be teamwork oriented with ability to work independently $90-120K base salary | $120-150K total comp

Responsibilities: Administrative tasks including calendaring, scheduling meetings and coordinating travel arrangements Provide executive support to senior management Create and process expense reports as well as reconciling expenses using Concur Prepare agenda for board meetings (i.e. create/formulate agenda) Assist HR team in scheduling interviews and onboarding new hires Email correspondence with external vendors Gather supporting documentation Format, edit and proofread documents Handle incoming and outgoing mail Event planning Set-up conference rooms Place catering orders Perform ad-hoc administrative and office support duties Qualifications: Bachelor's Degree required 2+ years of administrative experience in a corporate or professional services environment Strong proficiency in Microsoft Office Suite (Word, PowerPoint and Excel) Strong writing and proofreading skills Ability to multitask and prioritize tasks effectively High attention to detail and excellent communication skills Professional demeanor and personable with a high level of confidentiality

We are looking for a contract based Project Coordinator to join our team for approximately 12 months to help manage and execute digital marketing projects efficiently. This role is critical in ensuring smooth communication between teams, keeping projects on track, and maintaining quality control. If you have strong organizational skills, attention to detail, and a passion for digital marketing, we'd love to hear from you! Key Responsibilities Project Coordination: Assist in planning, scheduling, and executing digital marketing projects and campaigns, ensuring timely delivery. Team Collaboration: Act as the main point of contact between internal teams (account, creative, strategy, paid media) for all project management related tasks. Timeline & Budget Management: Track project deadlines, deliverables, and budgets, ensuring all aspects align with client expectations. Communication & Reporting: Provide regular updates to internal stakeholders. Task Management: Assign and follow up on tasks using project management tools. Process Improvement: Identify inefficiencies and suggest improvements to streamline workflows. Qualifications & Skills 1-3 years of experience in project coordination, preferably in a digital marketing, advertising, or creative agency. Understanding of digital marketing channels, including SEO, PPC, social media, and content marketing. Experience with project management tools is a plus. Strong organizational and multitasking skills. Excellent communication skills (both written and verbal). Ability to work under tight deadlines in a fast-paced environment. Proficiency in Google Workspace (Docs, Sheets, Slides) or Microsoft Office. Healthcare or B2B experience is a plus.

Management Consulting firm located in Bryant Park, Manhattan, is seeking to hire a Temporary Office Coordinator for 3-6 months to start on April 1st, 2025. This role will require 5 days/week on-site from 8:30am-6pm daily. While day-to-day responsibilities may vary, the core responsibilities will consist of being the main in-office point of contact for any office needs that leadership team members may have. Will require attention to detail and ability to plan and execute in-person meetings, coordinating with all relevant vendors and other departments, and ensuring a high standard of customer service for our leaders and their clients. This also includes providing support for other in-office needs for our leadership team members, as the connection between their remote or local assistant and any in-office needs. Pay rate is $27/hour. Responsibilities & Duties Collaborate effectively with all members of the EA/MA regional program, as well as colleagues across the firm, to coordinate and confirm meetings in the office space and serve as an at-cause peer and representative to clients Maintain documentation for office location on best practices for any local support needs including but not limited to: in-office support operations between remote EA/MA team members and local office support roles, restaurant recommendations, catering recommendations, et. Meet and greet clients or stakeholders when they are in the office for meetings, ensuring they have any support they need when they are in the space and throughout meeting Support and interface with all levels of organization's staff; display a high level of professionalism and discretion Work with EA/MA colleagues and local office teams (Office Services, Events, Reception, et) to proactively and consistently provide in-office support for meeting coordination and workshop logistics, including but not limited to managing room set-up and meeting details, serving as a client liaison, owning catering and food pick-up requests and any other details to ensure a successful experience and high levels of in person administrative service for our teams Provide occasional backup reception and other support needs teaming effectively with Office Services teams; manage office reservations and space conflict resolution; help other departments during surge periods (Recruiting, Office Services, Events, Talent, etc.) Operate as in-person go-to resource for leadership team needs, including but not limited to lunch pick up/drop off; printing and technology needs; other operations support requests as they arise Adhere to in-office working model with regular and consistent in-office presence Collaborate with key stakeholders to submit and reconcile expenses as they are incurred for meetings and events; as needed provide overflow expense submission support for Leadership Team members Qualifications High School Diploma or equivalent combination of training and experience Prefer a minimum of three years of experience in customer service, hospitality, executive assistance or related field Outstanding written and verbal communication skills; ability to effectively alter approach to match leadership team style and preferences Strong organizational skills, meticulous attention to detail and time management skills Demonstrated ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint Highly motivated; self-starter, strong customer service focus and interpersonal skills Ability to action feedback (formal and informal) to ensure high-level, tailored support based on the needs of each stakeholder Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

At Naya, we share Middle Eastern flavors that nourish, inspire, and connect us. Serving Middle Eastern goodness since 2008. Our mission has always been to provide authentic, fresh, and nutritious Middle Eastern meals that look great and taste amazing. Consistency is key to our success; we commit to delivering excellent service and quality to our customers in all of our locations, all day. Reports to: Chief Development Officer Location: Corporate Office - New York, NY How You'll Impact The Development Project Coordinator will play a key role in managing and supporting the end-to-end process of store development projects for NAYA. This individual will work closely with cross-functional teams and external partners to ensure seamless execution of new store openings, renovations, and design updates. This role requires excellent organizational skills, effective communication, and a strong ability to manage multiple priorities across real estate, design, construction, and procurement. What You'll Do Collaborate with the architectural design team to support critical milestones for new store projects, including site assessments, layout and concept reviews, construction documents, landlord communications, insurance, and permitting. Distribute and track all RFQs (Requests for Quotes) and POs (Purchase Orders). Oversee the shop drawing review and approval process while helping to create, maintain, and enforce design standards and prototyping. Maintain construction project schedules and ensure clear communication across all stakeholders regarding project timelines and status. Manage vendor invoicing and payment processing. Provide purchasing support, ensuring timely procurement of materials and equipment for development projects. Serve as a communication hub, working with internal stakeholders (real estate, construction, procurement, operations) and external consultants/vendors to ensure project visibility and updates. Collaborate with the innovation design team to translate new design ideas into prototypes, ensuring these align with future project requirements. Maintain and update master drawings to reflect current business needs. Assess potential store locations for compatibility with the current store prototype. Coordinate with AORs (Architects of Record) nationwide to flag any site issues before lease agreements. Engage with stakeholders to evaluate and implement design changes, balancing operational needs with cost-effective and minimally disruptive solutions for store refreshes and renovations. Who You Are 4+ years of experience in project coordination or development within the retail, restaurant, or hospitality industry. Bachelor's degree or above NYC based or within close proximity Strong organizational and multitasking skills Ability to self-manage timelines and deadlines and run a project from beginning to end Familiarity with reviewing and marking up plans Superior interpersonal skills and ability to earn trust and respect from colleagues Thrives in a constantly evolving, fast-paced environment Known industry contacts/relationships Ability to travel as needed Benefits Medical, Dental, Vision Free meals every day Phone reimbursement Commuter benefits More new and exciting benefits on the way!

Responsibilities Welcome clients and visitors by greeting them either in person or by telephone Answering the phones and referring to the appropriate department or person. Maintain reception area cleanliness and monitor potential security risks Setting up board room meeting space and providing refreshments to guests Maintain and stock office supplies book travel arrangements Distributing and overseeing incoming and outgoing mail Requirements Bachelor's degree 2+ years of relevant experience Strong working knowledge of MS Office Exceptional interpersonal and customer service skills Strong attention to detail and a positive attitude The annual base salary range is $60,000 to $75,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Join Our Team as a Financial Assistant at Behavioral Health Works! About Us: Behavioral Health Works is an expanding company dedicated to responsible and sustainable growth. We are committed to delivering personalized ABA therapy for children and adolescents diagnosed with Autism Spectrum Disorder (ASD). ABA therapy helps individuals with Autism improve socially significant behavior, following the principles of Behavior Analysis. Our extensively trained BCBAs, Case Supervisors, and Technicians collaborate closely with parents to create tailored treatment plans that address the distinct requirements of each child. Job Description: We are seeking a detail-oriented and proactive Financial Assistant professional to join our dynamic finance team. In this role, you will support various financial functions including financial reporting, budgeting, accounts payable and receivable, and financial processing. The ideal candidate will have a solid foundation in finance or accounting, strong analytical skills, and the ability to manage multiple tasks efficiently. This is an excellent opportunity for individuals looking to grow their careers in the finance industry. What we offer for our Employees: Competitive hourly rates Benefits package Opportunities for professional development and growth Supportive and inclusive work environment Benefits for Full-time Employees: Flexible Schedules Health, Dental, Chiropractic, and Vision Insurance Critical Illness, Voluntary Life, Accident, Hospital Confinement, & Basic Life insurance 401(k) Pet Insurance Paid Time Off 9 Company-Paid Holidays per year, including 6 fixed holidays and 3 floating holidays for you to use at your discretion. Professional Development Assistance Referral Program Tuition Reduction for Partnered Universities: All BHW employees are eligible to enroll in bachelor's, master's, and doctoral-level programs and take advantage of discounted tuition with all of our affiliated universities. Partners include: National University, California Southern University, Vanguard University, Capella University, Purdue Global, and William James College. Requirements for this role: Provide administrative support to senior finance staff. Assist in evaluating financial performance and providing insights to management. Assist in internal and external audits by providing required documentation and explanations. Assist in managing accounts payable and receivable functions. Ensure timely processing of invoices and payments. Help ensure compliance with financial regulations and policies. Reconcile bank statements and assist in the reconciliation of other accounts. Perform data entry of financial transactions into accounting software. Qualifications: Bachelor's degree in Finance, Accounting, Economics, or a related field. Professional certifications (e.g., CPA, CFA) are a plus but not required. Familiarity with financial software (e.g., QuickBooks, SAP, Excel) is an advantage. Proficient in Microsoft Office Suite, especially Excel (advanced functions like vlookup, pivot tables, etc.). Exceptional organizational skills and attention to detail to manage multiple financial processes effectively. Strong written and verbal communication skills, with the ability to interact professionally with various departments. Ability to independently manage tasks and follow up on finance-related inquiries. Compensation: Starting at $60,000 (DOE) Work Location: On site role located at 2733 E 12th St. Brooklyn, NY 11235 Expected Hours: Monday through Friday - Up to 40 hours per week Behavioral Health Works is an equal opportunity employer and we encourage applicants from all backgrounds to apply. If you need accommodations during the interview process, please contact ****************. It is the policy of BHW to provide equal employment opportunity to all qualified job applicants and employees based on merit, and to prohibit illegal discrimination in every aspect of personnel policies and employment practices, including recruitment, examining, hiring, promotion, training, work assignments, and other benefits and privileges of employment. In compliance with Federal and State Equal Opportunity Laws, qualified applicants are considered for all positions applied for without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, veteran status, or any other legally protected status. For more information, visit: ********************************************************************************************

A non-profit organization in midtown NYC is seeking an administrative and project management professional who will support the office with a variety of operational and project deliverables. This is an exciting opportunity to provide direct impact to this mission driven nonprofit organization! Weekly Schedule: Monday - Friday, 8:30am-5:30pm, 9:00am-5:00pm or 9:30am-5:30pm (rotating schedule with other administrative staff) Onsite Requirement: Fully onsite, 5 days/week Assignment Length: Ongoing temporary engagement, possibly contract to hire Responsibilities: Provide support for the reception areas for the Center's Manhattan Office as needed - welcome and greet visitors, ascertain their needs, answer basic questions, and direct them to the appropriate staff person or department Provide high quality service and communication to all Center staff, guests, visitors, clients, stakeholders, participants Answer and direct incoming telephone calls Receive and sort all mail and packages. Place mail and packages at appropriate mailboxes and location Assist with the submission of invoices and credit card reconciliations into Coupa and perform other duties assigned by management Screen all visitors; Ensure that visitors are identified and signed in Assist with events planning at the office location (e.g., responsible for conference room set-up and break down, assist with catering services when needed) Assist the facilities team with the distribution of supplies from office location to various projects Provide project management support in the revamping and creation of comprehensive administrative policies and procedures. The areas below are the primary areas of focus, needing a strong project/administrative support to assist with these deliverables: Emergency Action Planning. Someone to coordinate meetings with response teams in each office, assist with updating action plans and site readiness, researching OSHA and other emergency methods, providing follow up. Fleet Management. Tracking of authorized drivers, vehicle registrations, drafting procedures, assisting with requests and claims. Accounts Management. Working with the administrative team and vendors to control payment process, help create RFPs for new services. Some support of the HQ office team. Qualifications: Strong written and verbal communication skills Experience working collaboratively across multiple teams (scheduling, delegating, executing assigned tasks) The ability to prepare meeting agendas, presentations, and written proposals Strong follow-up skills to meet competing deadlines Meticulous attention to detail and ability to maintain tracking systems Proficiency in Monday.com (or other Project Management tools) and Microsoft Office, particularly Excel spreadsheets and Outlook Strong organizational skills Experience with Canva and PowerPoint

Job Title: Cantor Fitzgerald Relief Fund Non-Profit Assistant The Cantor Fitzgerald Relief Fund, a 501(c)(3) not-for-profit, was founded on September 14, 2001, in response to the World Trade Center attacks on September 11th, with a $1 million personal donation from former Cantor Fitzgerald Chairman and CEO, Howard W. Lutnick. Following the tragic event, Mr. Lutnick pledged 25% of the company's profits over five years, in addition to providing 10 years of healthcare coverage to the surviving family members, totaling $180 million in support. Since then, the fund has raised and distributed approximately $300 million to support families that have been deeply impacted by acts of terrorism, natural disasters, and other emergencies, as well as direct service charities, and wounded members of our military. CFRF Day-to-Day Responsibilities Support the day-to-day operations of the organization and provide administrative assistance: manage and screen emails and phone calls, file and scan documents, and handle other duties as necessary. Meeting Preparation: Prepare agendas, meeting materials, and presentations. Attend meetings, take minutes, and follow up on action items. Research and Data Management: Conduct research as needed for projects and other initiatives. Social Media Management: Manage CFRF's social media accounts, create content, and promote campaigns to increase visibility and engagement. Database Management: Support and manage databases, ensuring accurate donor data, tracking engagement, and assisting with outreach efforts. Donor Correspondence: Manage donor correspondence and prepare tax acknowledgment letters. Event Planning and Fundraising Support: Assist with event planning, fundraising initiatives, and coordination of volunteers and programs. Personal Assistant to President, CFRF Calendar Management: Schedule and organize the President's appointments, itineraries, meetings, and events, ensuring optimal time management. Board and Committee Support: Provide administrative support for board meetings and committees, including minutes, scheduling, and preparing meeting materials. Confidentiality Maintenance: Handle sensitive information with the highest level of confidentiality and professionalism. Special Projects: Support the President with various ad-hoc tasks and special projects as required, ensuring smooth operations of the organization. Qualifications: Strong Organizational and multitasking skills Passion for the Cantor Fitzgerald Relief Fund mission Ability to work collaboratively in a fast-paced environment Must have experience in Microsoft Office Suite: Word, Excel, PowerPoint Flexibility with occasional evening and weekend work for events and meetings Educational Qualifications: Bachelor's Degree required 0-2 years of experience Hybrid Working - We are currently operating a hybrid model for our shared services employees (including this role). We anticipate continuing these arrangements for the foreseeable future with periodic review. Hybrid for Cantor Fitzgerald & its affiliates across the working week means three days office-based and two days remote. Salary: $52,000 The expected base salary for this position is $52,000. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Isaac Morris LTD is a leader in the apparel industry. We are a Men's, Juniors, Kids apparel company. We have a roster of licenses from Disney, WB, Nick etc. Responsibilities: · Communicate closely with the sales team and at the same time with design and licensing about upcoming orders · Communication between sales design licensing teams regarding all changes related to art and licensors requirements · When projects are almost completed it should be communicated to the sourcing team · Make sure to provide accurate information with all the changes in the product to eliminate delays in orders · Guarantee smooth and faster delivery by working with all teams Skills: Strong project management skills with the ability to handle multiple projects simultaneously. Excellent communication, organizational, and interpersonal skills. Familiarity with licensing product Ability to work collaboratively in a team environment and independently when needed. · Detail-oriented with strong problem-solving abilities. Ability to work in a fast-paced environment and manage competing priorities.

Start Your Career with Bear Brook Pediatric Dentistry No Experience Needed - Fully Paid Training Provided! Looking for a fulfilling career in healthcare but don't have prior experience? Bear Brook Pediatric Dentistry, a leading provider of children's dental care in the NYC metropolitan area, is hiring a Patient Experience and Administrative Coordinator at our Hoboken, NJ location. This is a perfect opportunity for individuals looking to gain valuable healthcare experience, transition into the medical or dental field, or build a long-term career in a growing practice. Why Choose Bear Brook? Work in a Modern, Upscale Practice: Our clinic is equipped with the latest technology, creating a professional and innovative environment. Comprehensive, Hands-On Training: We invest in your success from day one, ensuring you gain the skills needed to excel. Clear Career Growth Path: Move up from entry-level to more advanced roles with increasing responsibilities and compensation. A Meaningful and Rewarding Career: Whether you're looking to build a long-term career in dentistry or gain valuable healthcare experience, this role offers both professional growth and personal fulfillment. About the Role Position: Patient Experience and Administrative Coordinator Location: Montvale, NJ Schedule: Full-time & part-time positions available. Full-time: Five days per week, Monday-Friday (9 AM - 6 PM), with occasional Saturdays (8 AM - 3 PM). The exact schedule will be determined upon hiring. What You'll Do: Create a Premium Patient Experience: Greet families with warmth and professionalism, ensuring a seamless check-in and check-out process. Coordinate Appointments: Manage scheduling to optimize patient flow, minimize gaps, and enhance clinic efficiency. Manage Administrative Tasks: Insurance verifications with precision and care, collect payments, and update patient accounts with accuracy. Drive Clinic Growth: Lead marketing initiatives, community outreach, and brand development efforts to elevate our presence as the premier provider of pediatric dental care. Who We're Looking For We're not just hiring for skills. We're looking for potential. If you have a positive attitude, a strong work ethic, and a passion for patient care, you will thrive at Bear Brook. A cheerful and professional attitude: You're friendly, energetic, and love working with people. Strong communication and teamwork skills: You enjoy interacting with patients and collaborating with colleagues. Attention to detail with the ability to perform administrative and clinical tasks accurately. Proactive mindset to efficiently fill schedule gaps and optimize patient flow. You can multitask in a fast-paced environment. A willingness to learn and grow: You adapt quickly and are excited about gaining new skills. A commitment to excellence: You take pride in delivering high-quality patient care. Compensation & Career Growth Opportunities Entry-Level: $38,000 - $44,000 High school diploma or equivalent No prior dental experience required Strong interpersonal communication skills, positive attitude, and ability to learn quickly Intermediate-Level: $44,000 - $52,000 Bachelor's degree in a relevant field (Communication, Hospitality, Business, Marketing, Administration, Healthcare, Public Relations, Psychology, Sociology, Education, or a related discipline); OR 3+ years of experience in hospitality or customer service, delivering high-quality client interactions Senior-Level: $52,000 - $57,000 (Currently no open positions, but we welcome top candidates) 2+ years in a dental or medical clinic, including 1+ years in a leadership role; OR Supervisory experience in hospitality or healthcare settings Proven leadership, problem-solving, and multitasking skills Benefits & Perks Competitive Compensation & Performance-Based Growth Opportunities Fully Paid Training & Professional Development Health Insurance & Paid Time Off Supportive Team & Positive Work Environment If you're looking to build a rewarding career, gain invaluable experience, and grow within a high-performing team, we'd love to meet you! How to Apply Apply today and take the first step toward an exciting career at Bear Brook Pediatric Dentistry! Learn more about us: *************************** Follow us on Instagram: @BearBrookKids

We are working with a top tier financial services seeking a highly motivated Branch Market Administrator to join their dynamic team in Stamford, CT. This role is ideal for a financial professional with strong leadership capabilities, administrative expertise, and regulatory knowledge. The Branch Market Administrator will be responsible for overseeing day-to-day operations, ensuring compliance with industry regulations, and supporting financial advisors in achieving business goals. Key Responsibilities: Provide leadership and administrative support to financial advisors and branch personnel. Oversee operational processes to ensure compliance with firm policies and regulatory requirements. Act as a liaison between financial advisors and various internal departments, facilitating smooth workflow and operational efficiency. Supervise administrative staff and manage branch operations, including risk management, client service, and financial reporting. Assist in implementing strategic initiatives to improve client experience and business development. Monitor regulatory changes and ensure branch adherence to FINRA, SEC, and firm compliance standards. Handle escalated client service issues with professionalism and efficiency. Provide training and mentorship to administrative and junior staff. Qualifications: Licenses: Series 7, 66, 9, and 10 (or equivalent supervisory licenses). Experience: 2-5 years of experience with a leading financial institution. Management Experience: Prior experience in an Administrative Manager role or other leadership position within the financial services industry. Strong knowledge of financial products, branch operations, and compliance requirements. Excellent communication, organizational, and problem-solving skills. Ability to manage multiple priorities in a fast-paced environment. Why Join Us? Competitive salary and comprehensive benefits package. Opportunity to work with a top-tier financial institution in a thriving market. Professional development and career growth opportunities. Collaborative and client-focused work environment. If you meet the qualifications and are looking to advance your career in financial services, we encourage you to apply!

Equitable Advisors is a respected wealth management firm with a proven track record in the industry. We are driven by our mission to help our clients secure their financial well-being providing them confidence to pursue long and fulfilling lives. We have a passion to make a positive impact on the futures of individuals and businesses by offering financial services and products that address their evolving financial needs throughout their lifetime. This will be a full time administrative position working under and closely with an individual advisor, 1099. The ideal candidate will exhibit high standards, integrity excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Some Responsibilities May Include: Handle and coordinate active calendars Schedule, reschedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Organize and schedule appointments and meetings Maintain contact lists Produce and distribute correspondence memos, letters, faxes, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Submit and reconcile expense reports Provide general support to visitors Provide information by answering questions and requests Generate reports Handle multiple projects Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies Contribute to team effort by accomplishing related results as needed Carry out administrative duties such as filing, typing, copying, binding, scanning, etc. Organize travel arrangements for senior managers Write letters and emails on behalf of other office staff Book conference calls, rooms, taxis, couriers, hotels, etc. Maintain computer and manual filing systems Handle sensitive information in a confidential manner Take accurate minutes of meetings Coordinate office procedures Conduct Interviews Reply to email, telephone, or face to face inquiries Develop and update administrative systems to make them more efficient Resolve administrative problems Receive, sort, and distribute the mail Answer telephone calls and pass them on Manage staff appointments Prepare and update financial planning software Fill applications and track business until completed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite Candidate Plus Recruiting experience Admin experience Cold call/sales/business development experience Career Trajectory include: -Becoming a Director of operation for the team -Recruiting Team Manager -A Financial Advisor/Financial Consultant Skill development in financial planning, recruiting, admin responsibilities is expected. Full time, full time with flexibility is available, but this is an in person position only. Experience as a prior financial advisor/broker dealer assistant or other assistant positions is a plus, but not required. Income Expectations: Bonus' are expected to be 10%+ of yearly compensation based on contributions to milestones and taking entrepreneurial initiative. Expected annualized earning year 1: ~$60,000 Expected year two minimum of: 65k Future years would trend to 100k+ based on hours put in, results and initiative taken. Benefits are available after two years. By then it's a fit and we're looking for someone for the long term that can grow with the practice over time and can add those benefits. In the meantime we can help with health insurance through the exchange if over 26 and if you want retirement accounts to put away for your future we can help with customized financial planning/we do this day to day for clients.

MERUERT TOLEGEN is a New York - based luxury designer brand that made its debut into the world of fashion during Paris Fashion Week in the Fall of 2022, with its FW 2022 collection “Hiver”. The brand places an emphasis on construction and fabrication as well as the blend of sharp silhouettes and the brands simultaneous feminine nature - creating a balancing act. MERUERT TOLEGEN garments embody a harmonious blend of European design sensibilities with a subtle nod to the native elements of the designers Kazakh culture. Meruert, with her background in the scientific field, approaches fashion design with an instinctive and intuitive sensibility, where innovation and creativity converge. We are seeking a highly motivated and detail-oriented Studio Assistant to join our team on a temporary, part-time basis. This role will assist with all stages of design and production development in the lead-up to New York Fashion Week (NYFW) in February. The position may evolve into a permanent, full-time role based on performance fit for the right candidate. Location: On-site, Flatiron Start Date: Immediate Employment Type: Part-time Position - 3 days per week, increasing to 5 days leading up to NYFW in February) The position may evolve into a permanent, full-time role based on performance fit for the right candidate. Responsibilities: Create cut tickets for development samples, including all necessary details and trims. Assist with design and production tasks such as: Hand sewing, beading, draping, fabric manipulations, and pattern alterations. Utilize Photoshop and Illustrator for technical illustrations. Transport samples and source materials between the atelier and the Garment District. Maintain and organize the atelier and showroom spaces. Keep tracking sheets (Excel) updated and organized across various tasks. Coordinate pull requests from stylists and press; deliver samples and garments as needed. Requirements: Bachelor's or Associate's degree in Fashion Design/Technical Design, or equivalent work experience. Proficiency in hand sewing, patternmaking, and garment construction. Strong attention to detail and adaptability to diverse tasks. Ability to complete tasks independently and adhere to deadlines Proficiency in Adobe Suite (Illustrator, Photoshop, InDesign) and Google Workspace (Drive, Sheets, Docs) Understanding and alignment with the brand's aesthetic. MERUERT TOLEGEN is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, disability, or any other protected status under applicable law.