Project Assistant Jobs in Los Angeles, CA

As a member of the Sonovision Team, the Project Administrator has the responsibility of supporting the project manager. A Project Administrator with Sonovision should: • Have prior knowledge/experience with office management systems and procedures • Proficient with MS Office (access, Excel, word) • Experience with Enovia preferred. • Post secondary education in project Admin (or equivalent experience) The Project Administrator is responsible for: • Enter job information into internal and external tools • Assist the project management team in responding to customers • Download/upload required data from/to customer portals • Check deliverables for completeness prior to delivery • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Update and maintain order database • Act as the point of contact for internal and external clients • Experience auditing document libraries to ensure consistency and accuracy • Experience with Airbus and Boeing SEDS tools

Are you looking to showcase your Administrative skills for a great company? Our client is seeking an Administrative Coordinator for an onsite role in Tarzana, CA! Details: $33 - $34 per hour pay rate Full Time Contract Schedule: M-F 8am-5pm-Onsite What's in it for you? Health, Dental, Vision insurance offered 401k options Work with a great team! Only considering candidates with the following: High School Diploma or equivalent required; bachelor's degree preferred. A minimum of 5 years of experience in administrative support within the pharmaceutical, biotechnology, or life sciences industry is required, with 10+ years preferred, preferably in a fast-paced environment. Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint. Experience in office management and vendor coordination. Ability to effectively multitask while maintaining confidentiality and discretion. Excellent teamwork, networking, and communication skills. Experience supporting senior leaders and managing complex projects. Strong time-management skills and the ability to prioritize time-sensitive assignments. Competency with virtual technologies such as MS Teams and Zoom. Responsibilities: Serve as the primary point of contact for the Tarzana site and act as a backup for the Santa Monica locations. Provide comprehensive administrative support to the VP of Manufacturing & Facilities Manage office operations and vendor coordination for the Tarzana location. Support the Tarzana/Santa Monica network of sites, ensuring seamless communication and coordination. Oversee calendar management, scheduling virtual and in-person meetings across multiple time zones. Arrange multi-location domestic and international travel, and handle expense reporting. Coordinate internal and external meetings, ensuring efficient logistics and preparation of materials. Lead and manage special projects as assigned, ensuring timely and accurate completion. Maintain SharePoint sites and produce documents using Microsoft Office tools. Click apply today! Please note that we are unable to sponsor applicants requiring work authorization or visas for the positions currently available. We kindly request that only candidates who already possess the legal right to work in the United States apply for consideration. Corestaff powered by Swipejobs is a Women Owned company and an Equal Opportunity Employer. We believe we are best equipped to support our candidates and clients when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people. 1027063 #CSPRO

A global law firm located in Century City is seeking a proactive and driven Litigation Administrative Assistant to support multiple busy attorneys. Acting as liaison between attorneys, internal departments, and vendors Managing complex calendars and coordinating meetings Supporting trial preparation and coordinating logistics Answering and directing phone calls and emails Coordinating travel arrangements and preparing expense reports Assisting with document preparation and distribution Conducting basic legal research Supporting onboarding processes Providing project management support The ideal candidate will have 3-5+ years of experience in an administrative support role, ideally within a legal or legal adjacent setting. A proactive, team-oriented mindset with a commitment to client service will also be key to success. This firm will offer a competitive base salary in the $95k-$105k range (DOE), discretionary bonus, PTO, a hybrid schedule (3 days onsite/2 days remote), and many other perks! Please apply today if interested and qualified!

We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks. The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO). RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond. Duties and Responsibilities: Administrative Support : HR Support: Provide administrative support to the Chief People Officer CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations. Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members. Office Management: Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence. Oversee office equipment and purchase office supplies. Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency In This Role, You'll Bring with You: Proven experience in administrative or executive support roles. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. Ability to maintain confidentiality and handle sensitive information with discretion. Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills. Previous exposure to cross-functional work between different departments is preferred. Benefits Cell Stipend Paid/Sick Time Off Standard RMS employer-paid benefits (full-time*) Physical Demands Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time. Traditional office environment but may require nonstandard workplaces. At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

Our Los Angeles based CPA, Tax, Accounting, and Business Management firm is looking for an individual to join our Tax & Accounting Support team. We are looking for an experienced individual, with a background in tax & accounting support with collating, assembly, and processing of tax returns as a main focus, along with general administrative office tasks and responsibilities. Applicants must have 2- 4 years with the following tax experience: collating tax returns, filing, processing of various tax, accounting, and payroll related documents and general office and administrative duties. This position will support the firm's professional staff in the areas of Tax & Accounting. Experience in a public accounting firm or involving the areas of Tax & Accounting required. Some bookkeeping experience could also be helpful. Primary responsibilities include: Ability to support the tax and accounting department and meet strict deadlines Work as part of a team to meet all tax filing requirements and due dates Delegate workflow between team members Collate, assemble, organize and process tax return documents Prepare client invoices Assist with client payment collections Maintain filing system Order supplies Help maintain the main tax and pension plan filing Maintain client documents and files Scanning documents for electronic archive Prepare various types of letters for professional staff Sort and deliver mail Set up of new clients Coordinate and track tax return extensions Direct communication with firm clients via phone, email, and fax Communicate with various firm vendors Provide administrative support as needed to staff Answer/ direct phone calls as needed Manage appointments and various calendars as needed We are looking for candidates who understand the importance of CLIENT SERVICE and who are eager to contribute to the firm's continued success. Candidates must have strong and proven communication skills, focused, self-motivated, and reliable. You should also be outgoing and personable, as this position requires superior customer service and TEAMWORK working directly with clients and departments. Candidates with an interest in gaining further knowledge in the field of Tax & Accounting, also a plus. Requirements Candidates with 2-4 years of experience in an Administrative and/or Support office environment. Candidates must have willingness to learn and ability to think outside the box. Candidates must be proficient in OUTLOOK, EXCEL and WORD. Lacerte tax software experience is also required. We offer competitive compensation and benefits package. Our benefits include health, dental, vision, paid time off, and profit sharing 401k. We also offer additional learning tools and courses to promote personal growth and professional advancement. Salary is based on experience.

About Us: Chad Wood Interiors is a premier interior design firm specializing in creating luxurious and personalized living spaces for high-profile clients. Our work blends sophistication with functionality, ensuring every project is executed to perfection. We are looking for a motivated and detail-oriented Project Manager & Assistant Designer to join our dynamic team and contribute to our continued success. Position Overview: We are seeking a highly organized and creative individual who can seamlessly blend the responsibilities of a project manager and an assistant designer. This unique role will involve supporting our design team in the creative process while also ensuring the efficient and effective management of client projects from inception to completion. The ideal candidate will have a strong eye for design, a passion for high-end interiors, and the ability to handle multiple projects with grace and professionalism. Key Responsibilities: Project Management: Oversee the planning, execution, and delivery of interior design projects, ensuring they are completed on time, within budget, and to the highest standards. Coordinate with contractors, suppliers, and vendors to maintain smooth workflow and communication throughout each project phase. Prepare and manage project timelines, schedules, and budgets. Track project progress and resolve any issues or delays that may arise, keeping clients and team members informed. Manage client communication, ensuring their vision and expectations are met while delivering a luxury experience. Design Assistance: Assist the lead designer in creating concept boards, mood boards, and design presentations.Research and source high-end furniture, decor, and materials that align with the design vision. Prepare design specifications, color schemes, and material samples for client approval. Assist in the styling and staging of spaces for final installations and photoshoots. Coordinate logistics for product deliveries and installations, ensuring the design is executed with precision. Custom Furniture Drawings Qualifications: Proficiency in Studio Designer*** Proficiency in design software (e.g., AutoCAD, SketchUp, Photoshop, or similar tools)*** Must have 3-5 years of experience in project management/interior design.*** Strong organizational skills and the ability to manage multiple projects simultaneously.Exceptional communication skills, both written and verbal, with the ability to manage client expectations. Multitasking Strong attention to detail and a commitment to delivering the highest quality of work. Why Join Us: At Chad Wood Interiors, we pride ourselves on creating beautiful, bespoke spaces that reflect the unique personalities of our high-end clients. This is a rare opportunity to work closely with a renowned design team and gain invaluable experience managing exclusive projects. You'll play a key role in shaping the future of luxury interior design while growing your career in an exciting, high-profile environment. How to Apply: If you are passionate about interior design and project management and want to be part of an inspiring luxury design firm, we would love to hear from you. Please submit your resume, a portfolio showcasing your work (if available), and a cover letter detailing why you're the perfect fit for this position. Please e-mail *************************** with your portfolio. This job will be in-person, M- F, 9-5 pm in Studio City, Los Angeles.

Key Responsibilities: Strategic Planning & Execution Develop and implement strategies to maximize sales and profitability on Amazon 1P and FBA channels. Identify growth opportunities and create actionable plans to capture market share. Work with internal teams to ensure seamless execution of marketplace strategies. Amazon Operations Management Manage day-to-day operations for Amazon 1P and FBA, including inventory, pricing, promotions, and fulfillment. Optimize product listings, content, and keywords to improve visibility and conversion rates. Analyze performance metrics and leverage data to drive continuous improvement. Vendor & Seller Central Management Oversee relationships with Amazon Vendor Central and Seller Central, ensuring compliance with Amazon's policies. Negotiate terms and agreements with Amazon to secure favorable outcomes. Collaborate with brands and clients to ensure accurate forecasting and timely product replenishment. Team Collaboration & Leadership Collaborate with cross-functional teams (analytics, marketing, and product teams) to meet business goals. Set performance goals, conduct regular reviews, and support professional development. Qualifications: Education: Bachelor's degree strongly preferred. Experience: Proven experience managing Amazon 1P and FBA operations with a track record of driving sales and profitability. Amazon Expertise: In-depth knowledge of Amazon Vendor Central and Seller Central, including listing optimization, inventory management, and performance analytics. Analytical Skills: Strong proficiency in Excel (data uploads/management) and data-driven decision-making. Communication: Excellent communication and negotiation skills, with the ability to build and maintain relationships with key stakeholders. Team Collaboration: Demonstrated ability to work effectively with cross-functional teams. Location: Los Angeles, CA Compensation: $60,000-$65,000 (based on experience)

The Role Future assistants will provide administrative support to a Headbooking Agent. The ideal candidate should be motivated, interested in the commercial and print booking space for youth talent, quick-thinking and open to working in an environment where he/she is capable of performing administrative tasks in a fast-paced environment. Responsibilities • Administrative duties include heavy phones, coordinating meetings and schedules, preparing talent submissions, producing correspondence, special projects, Client outreach, Assist in bookings, Build model books, Scout new faces, Assist in talent management and strategizing, Weekly check-ins Attend events. Qualifications • BA/BS from an accredited University or College preferred. • At least 1 year of professional administrative experience supporting an executive in a fast-paced environment. • At least 1 year of professional experience working in the entertainment industry. • Experience with booking artists is a plus but not required. • Experience working at an agency is a plus but not required. • Ability to anticipate needs and execute time sensitive matters in a fast-paced environment. • Ability to multitask and prioritize efficiently. • Ability to work well under pressure; meet tight deadlines. • Strong organizational and communication skills; written and verbal. • Strong attention to detail. • Strong professional interpersonal skills, while understanding the importance of maintaining confidentiality. • Must be solutions oriented. • Computer literate (Microsoft Outlook, Word, Excel). Compensation The base hourly rate for this position is $20.00. This position also is eligible for discretionary bonuses.

The Administrative Assistant provides daily support across various administrative and operational functions within the property management division. Full-time duties and responsibilities include reporting and tracking data, managing calendars, submitting expense reports, assisting with onboarding, managing vendor insurance, processing invoices, and entering & reviewing commissions. The position works closely with the Westhome leadership team and is required to be onsite at the Century City office. Essential Duties and Responsibilities include the following but are not limited to: Reporting & Tracking: Assist in the preparation of regular reports related to property management operations, including monthly and quarterly summaries, site visit reports, and contract compliance. Ensure the timely completion and accuracy of monthly reports, including tracking Month-End completions and P-Score completions. Prepare and maintain weekly tracking of Monday.com's Weekly Reports and Daily Activity Reports (DAR). Manage site visit reports in Leonardo, ensuring timely uploads and document organization. Track and communicate any missing or incomplete reports to Director of Operations monthly. Track and update key performance metrics, including P-Card expenses, commissions, and renewal workbooks. Manage and track the P-Card expenses for the leadership team, ensuring all transactions are appropriately documented and reconciled. Prepare and submit accurate expense reports for reimbursement. Maintain a tracking system for vendor insurance certificates (COIs), ensuring all COIs are up to date and compliant. Handle coordination with vendors for updated COIs and properly file and organize all insurance documentation. Assist in the coordination and tracking of property contracts and ensure they are up to date and filed correctly. Calendar & Due Date Management: Monitor and manage critical due dates, deadlines, and appointments across multiple teams to ensure timely completion of tasks and obligations. Provide proactive reminders and assist in adjusting schedules as needed to meet deadlines. Work with Regional managers to create monthly calendars for distribution to onsite teams. Coordinate booking travel arrangements for team members, ensuring budget compliance and smooth travel logistics. Invoice Management: Process corporate and marketing vendor invoices. Ensure invoices are accurately coded, tracked, and processed per company policies. Onboarding & Software Requests: Assist with the onboarding process for new employees, including submitting IT tickets for necessary software access and hardware setup. Coordinate with relevant departments to ensure seamless onboarding and software access for new hires. Track cell phone and iPad registration of the onsite teams, ensuring proper documentation of equipment assignments is on file. Commission Review & Entry: Assist with entering and reviewing commission data for relevant personnel and property transactions. Ensure commission entries are accurate and timely for payroll processing. Other duties, as assigned. Competencies and Skills Excellent time management skills and ability to multi-task and prioritize in a fast-paced environment. Ability to meet changing priorities and deadlines. Ability to successfully manage tasks independently. Strong attention to detail. Excellent written and verbal communication skills. Outstanding organizational skills. Punctual and responsible. Qualifications 1+ years of experience in administrative support or property management required. High school diploma required; associate degree or bachelor's degree preferred. Technologically proficient in Microsoft Office Suite. Familiarity with Yardi, Leonardo24/7, and Monday.com, a plus. Physical Requirements and Working Conditions Works in an office environment. Frequently sits for long periods of time. Frequently speaks, reads, writes, and uses a computer keyboard and telephone. May require occasional standing, walking, lifting, stooping, or bending. Occasional lifting, carrying, pushing, and pulling of materials and objects up to 25 pounds or heavier, with assistance and/or the use of proper equipment. Must have reliable transportation. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. EQUAL OPPORTUNITY EMPLOYER Westhome is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

The administrative assistant will provide a wide range of administrative support for multiple managing partners and their teams. The dynamic position requires the ability to work with other administrative staff and departments to provide comprehensive support. The ideal candidate will have the ability to proactively prioritize competing tasks, offer solutions to pressing matters with a high level of professionalism and confidentiality. Responsibilities: Provide competent administrative support Professionally answer calls, answer inquiries, transfer calls if necessary and greet walk-ins Act as gatekeeper for leadership team Coordinate and schedule staff meetings, events and interviews; make reservations; coordinate catering as needed Calendar events, send invites Prepare marketing materials needed for career fairs Create production reports/PowerPoint presentations for meetings Print materials for meetings as needed Manage ordering of office supplies Knowledge Required: Knowledge of office management systems and procedures 2 years of relevant experience Proficient in MS Office Excellent time management and organizational skills Follow-up and problem-solving skills Strong written and effective verbal communication skills What Modern Woodmen offers: Medical and dental plan 100% paid for the employee Group Term Life Insurance Pension plan 401(k) retirement contribution plan, including an employer match Group term life insurance 11 Paid holidays, vacation and sick time About Us Modern Woodmen is a fraternal financial services organization that is a Great Place to Work-Certified™ in California. We specialize in retirement planning, life insurance & investments offered through a wholly owned subsidiary, MWA Financial Services, Inc. Since 1883, we operate for the benefit of our members. We have contributed $18.2 million & 250,449 volunteer hours to support members & their communities nationwide. Our financial representatives are entrepreneurs who manage their own book of business to not only serve their clients, but their communities too. What Makes us Different - Why Modern Woodmen? In terms of assets, Modern Woodmen of America is the nation's third-largest fraternal benefit society. Fraternalism is a unique combination of business and giving back to the communities we serve and causes that are meaningful to both individual employees and the company as a whole - a continuous cycle of positive impact. As a Fraternal organization, we exemplify our desire to make a positive impact on the world around us by offering our members, unwavering support in their volunteer efforts, providing access to large networks, social events, continuous education and leadership development, “Make an Impact” Scholarship opportunities, and “Do Good” Grants. Modern Woodmen is an equal opportunity employer.

Administrative Assistant - Luxury Goods Manufacturing - Onsite in Beverly Hills - $65,000-70,000 This is a once in a lifetime opportunity to join an incredible team and build a great career path. The Administrative Coordinator will be supporting an Operations Director, as well as their existing team with a variety of projects, as well as with heavy administrative responsibilities. The ideal candidate will have strong organizational skills and have the ability to communicate professionally with clients and leadership. This candidate should have experience in maintaining a database of client information and be able to recognize and solve any problems that may arise. In addition, you will be responsible for maintaining the executive's daily schedule and heavy calendaring. This is an incredible opportunity to grow and build a career within a supportive and fun team! Responsibilities Manage all incoming client calls and correspondence in a professional manner Handle calendaring, scheduling, and meeting operations on a daily basis Facilitate office operations and ensure the office is running smoothly from an office management perspective Partner with the Director of Operations and other executives on a variety of ad-hoc projects Update databases and workflows; maintain client accounts and troubleshoot systems Qualifications Bachelor's degree is preferred 1-3+ years in a professional services environment Strong organizational, communication, and analytical skills Detail oriented Proficient in Microsoft Office suite (specifically Excel) Please submit a resume for consideration.

All candidates must be local to Lancaster! This is a fully onsite role and only local applicants will be considered. Marketing emails will not receive a response. Want to be part of a close-knit team? Our client specializes in designing and installing security, surveillance, and fire protection systems, including alarms, CCTV, access control, and video equipment. For over 30 years, they have served public works, defense contractors, and federal and state agencies. Responsibilities: Contract Administration: Review contracts, verify terms, process compliance documents, and upload details into Procore. Billing & Invoicing: Track project progress, request billing approvals, update the Schedule of Values (SOV), and coordinate invoicing. Scheduling Coordination: Communicate with contractors/clients about schedules and notify leadership of deadlines. Follow-Ups & Communication: Proactively track outstanding contracts, billing, and compliance issues while escalating critical matters. Required Skills - 2-5 years in Project Administration, Construction coordination, Scheduling, Billing & Invoicing Experience with Davis-Bacon Contracts, Public works projects, construction contracts, SOVs, and payroll verification is a plus. Tech-savvy-Proficient in Microsoft Office, Adobe, and ideally Procore.

Essential Functions Board newly funded loans Perform loan payment problem solving Process internal and external loan inquiries Track maturities and process extensions Interact with and relay instructions to Loan Servicers Perform delinquency tracking, reporting, foreclosure processing & property registration Complete waiver, workout, forbearance, and loan modification processing Complete maturity tracking and loan extension processing Perform delinquency tracking, reporting and foreclosure processing Review pay-off demands for accuracy Track property tax & insurance coverage Calculate interest and percentages, balance accounts Notarize modification agreements, assignments, etc. Competencies/Skills Strong attention to detail with the ability to stay organized and problem solve in a fast-paced environment Ability to articulate issues, problem solve and analyze with creative and outside of the box thinking Strong communication skills (written and verbal) with internal and external partners; ability to convey findings in a concise and comprehensive manner Effective organization and time management skills Capability to build trusting relationships internally and externally and elicit confidence by demonstrating reliability Strong team player with the ability to work effectively in a cooperative and diverse environment Capacity to analyze processes, support change and think operationally and strategically to achieve business goals Advanced use of Microsoft Office Suite Education and Experience Bachelor's degree preferred High School Diploma required 5 years of experience in loan administration, loan asset management, loss mitigation, mortgage servicing or mortgage banking Notary Public Required (if not it will be required to get the proper certification paid by the company) Accessibility At Archwest, we will make reasonable accommodations to enable individuals with disabilities to perform essential functions. Please just let us know by contacting us at ***************************

We are looking for a detail-oriented and organized college student to assist with administrative tasks related to employee documentation and company policies. This role will focus on maintaining accurate records, supporting compliance efforts, and ensuring smooth documentation processes using our company's internal software. The ideal candidate should be AI-savvy and comfortable integrating AI tools into daily workflows to enhance efficiency. Responsibilities: Assist with employee documentation and write-ups, ensuring accuracy and confidentiality. Maintain and organize company records within our internal software. Support administrative processes related to policy documentation and compliance tracking. Help draft and update internal reports, communications, and procedural documents. Utilize AI tools for data organization, document generation, and workflow automation. Provide general administrative support to streamline documentation efforts across multiple locations. Ensure data is accurately entered and maintained for easy reference and auditing purposes. Qualifications: Currently enrolled college student pursuing a degree in Business Administration, Communications, or a related field. Strong written communication skills with attention to detail. Ability to handle sensitive information with discretion. Comfortable working with digital record-keeping and documentation software. AI-savvy and experienced in using AI tools for task automation, organization, and content generation. Organized, efficient, and proactive in managing administrative tasks. Previous experience in administrative support, data entry, or record-keeping is a plus. Perks & Benefits: Medical, Dental, & Vision Insurance Free meal during shift, including salad, snack, and juice 50% off all products in-store A fun and dynamic work environment with opportunities to gain hands-on experience This is a great opportunity for a student looking to gain experience in administrative operations while working with a forward-thinking, AI-driven team.

Job Title: Administrative Assistant - PART TIME (23-25hrs/week - Thurs/Fri/Sat) The Administrative Assistant serves as a critical point of contact for clients, providing them with exceptional service in a luxury retail environment. This individual is responsible for managing the front desk, greeting customers, assisting with inquiries, scheduling appointments, and ensuring a smooth and welcoming atmosphere in the store. Key Responsibilities - Administrative Tasks: Manage the reception area, ensuring it is tidy, well-organized, and presentable at all times. Answer phone calls, take messages, and direct calls to appropriate departments or individuals. Assist with data entry, filing, and maintaining customer records. Customer Service: Handle customer inquiries and resolve issues promptly and with a high level of professionalism. Ensure a high level of customer satisfaction and help elevate the company image. Communication and Coordination: Collaborate with the sales team and other store departments to ensure a seamless client experience. Coordinate with management and staff regarding inventory, appointments, and customer requests. Prepare and send out customer communications, including follow-up messages and event invitations. Brand/Company Representation: Exhibit knowledge of the brands' history, products, and services. Represent Polacheck's by providing a sophisticated and refined client experience. Maintain discretion and confidentiality in handling customer information and sensitive matters. Operational Support: Monitor and maintain stock of reception supplies (business cards, brochures, etc.). Help with special events or promotions held in-store, assisting with guest lists or event logistics. Ensure security protocols are followed when clients enter and leave the store. Skills and Qualifications: Excellent verbal and written communication skills. Exceptional interpersonal skills with a polished and professional appearance. Prior experience in luxury retail or customer-facing roles is preferred. Strong organizational and multitasking abilities. High attention to detail and problem-solving capabilities. Knowledge of basic office software (e.g., Microsoft Office Suite). Proficiency in handling phone systems and appointment scheduling software. Ability to stay calm under pressure and provide solutions in high-stress situations. Fluent in additional languages a plus. Education and Experience: High school diploma or equivalent; college degree preferred. Previous experience in a luxury retail environment or front-of-house hospitality roles preferred. Experience in customer service, reception, or administrative roles. Work Environment: Fast-paced, luxury retail setting. Requires standing or sitting for long periods. Interaction with high-net-worth individuals and VIP clients. Ability to maintain a calm, composed, and professional demeanor at all times.

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations. The ideal candidate will have strong communication skills, proficiency in office software, and the ability to multitask in a fast-paced environment. Key Responsibilities: Provide administrative support, including scheduling meetings, managing calendars, and handling correspondence. Prepare reports, presentations, and other documents as needed. Maintain and organize digital and physical files. Answer and direct phone calls and emails professionally. Assist with data entry, record keeping, and database management. Coordinate office supplies, orders, and vendor relationships. Support team members with various tasks and projects. Qualifications: 1-3 years of administrative experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong organizational and time management skills. Excellent verbal and written communication skills. Ability to work independently and as part of a team. Attention to detail and problem-solving abilities.

CHAGEE (pronounced CHAH-jee) is a modern tea house with over 5,000 locations globally. Our teas have a rich cultural heritage stretching across several thousand years. We are one of the earliest regional teahouse chains positioned as the purveyor of modern tea culture. Our mission is to refresh and reintroduce the lifestyle of tea to the world, where guests can connect in a beautiful space and enjoy premium and diverse flavors of tea. Overview: Elevate your career with CHAGEE as a Project Coordinator. This person will be the right hand for all things restaurant design and construction, and will be vital to the organization of and follow through on major projects. What you'll do: Assist with Project Coordination: Support the project manager in planning and executing project tasks for multiple projects. Proactively track and follow up on pending tasks and deliverables to ensure timely completion. Maintain Project Logs: Keep an organized and up-to-date log of project status, including schedules, deadlines, and progress reports. Communication Management: Facilitate communication between team members, contractors, and architects to ensure clarity on project needs. Organize and maintain project documentation, including construction materials, equipment requirements, contracts, permits, and change orders. Prepare regular status updates for the construction manager, highlighting any issues or delays. Problem Solving: Identify potential issues and proactively seek solutions, keeping the project on track. Assist in scheduling and preparing materials for project meetings, including agendas and minutes. Field Support: Handling invoice submissions, traveling to local site visits, coordinating with the safety and health department, providing field support (occasionally visiting job sites to gather updates and assist with on-site coordination as needed), preparing bids, and more. Prioritize tasks effectively to meet project deadlines and support the construction manager's objectives. Demonstrate flexibility and adaptability in a rapidly evolving environment. Be prepared for duties and responsibilities to evolve, and show a willingness to step outside of your usual scope to support the company's growth. Expect opportunities for personal and professional growth as you navigate new challenges. Who you are: You bring 0-4 years experience in architecture and interior design, construction administration/management, preferably in retail, food service, commercial or hospitality. You have a knack for preparing and managing development projects, including specific plans, zoning code amendments, design standards, and construction documents. You're a problem solver who thrives in fast-paced environments and can juggle multiple projects effortlessly. You have strong communication and collaboration skills. You're committed to and proactive with ongoing learning and training. You possess strong organizational skills, ensuring that all aspects of a project are efficiently managed and deadlines are consistently met. What We Offer: Competitive salary 401K with company match to secure your future Comprehensive medical, dental, and vision insurance with company contribution for individuals and dependents On-site fitness center and wellness programs Generous paid time off and sick policy Income protection including Disability, Life, and AD&D insurance Don't miss out on this incredible opportunity to be at the forefront of CHAGEE's expansion into the US market. Join us in shaping the future of premium tea culture and creating unforgettable experiences that will captivate global tea enthusiasts. Apply now and be part of something truly extraordinary! The expected pay range is $26 - $29/hr. Your actual base compensation will be determined on a case-by-case basis and may vary based on considerations including (but not limited to): relevant knowledge and experience for this position, skills, education, certifications and more.

📢 ON SITE Part-Time Administrative Assistant Wanted - 20-30 Hours/Week We are seeking a motivated and outgoing tech-savvy multitasker with an obsession with organization! We're looking for a Part-Time Administrative Assistant to join our team for 20 hours per week! In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. ✨ What We're Looking For: Excellent computer skills and knowledge. Expert competency in Asana, SharePoint, Outlook, and Excel - This is a must! Experience in social media marketing and QuickBooks is a plus. Proven experience in an administrative support role. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. A proactive and positive attitude with the ability to work independently. Bachelors degree preferred Two years or more previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Highly organized with excellent time management skills and the ability to prioritize projects 💼 Key Responsibilities: Manage and track tasks and projects in Asana. Maintain and organize documents in SharePoint. Schedule, coordinate, and manage communications via Outlook. Create and manage spreadsheets, reports, and data analysis in Excel. Assist with basic bookkeeping and financial tasks using QuickBooks (if applicable). Support social media marketing efforts, including scheduling posts and tracking engagement. Provide general administrative support to the team as needed. Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings for CEO and take accurate minutes of meetings Manage CEO's email boxes including writing emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures 🌟 Why You'll Love Working with Us: Flexible hours to fit your schedule (20 hours/week). Work remotely or hybrid, depending on your location and preferences. Be part of a dynamic and collaborative team environment. Competitive hourly compensation. 📍 Location: Laguna Hills, CA Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities 📧 How to Apply: Email your resume and a brief cover letter highlighting your experience with Asana, SharePoint, Outlook, Excel, and any additional expertise in social media marketing or QuickBooks to ***********. Join our team and bring your organizational expertise and tech-savvy skills to the next level! 🌟

At Clark Pacific, exciting building projects are just the beginning! As the West Coast's leading prefabricator of building systems, our talented team of professionals bridge the gap between construction and manufacturing every day, providing solutions and innovations that deliver high-performance structures with enhanced cost, schedule, and safety. It all starts with the Clark Pacific Employee Experience: top talent people working together in an environment that fosters collaboration, growth & development, and compassion. We are great people doing great things, together! We have over 50 years of experience and have successfully contributed to some of the West Coast's most iconic buildings including the Golden 1 Center, the Apple II Campus, the San Francisco 49ers stadium, and the Stanford Escondido Village Graduate Housing to name just a few. When people want to experience, quality, and a partner they can trust, they choose Clark Pacific. Repeat customers, numerous building and environmental stewardship awards, and great employees are some of the things for which we are most proud and grateful. Clark Pacific is seeking Engineering Interns to support our West Sacramento, Woodland, and Ontario locations. Overview of the position: The Internship for Engineering is a positive and inquisitive person that will assist in the responsibilities related to the design, fabrication, and installation of architectural and structural building systems. Working as part of an integrated team within a specific business unit, they learn how to apply engineering, project management, problem solving, and communication skills across all levels and disciplines within the organization. Terms: The summer internship will start in June 2025 and end in September 2025 Full-Time employment is required Ability to travel between offices To apply, please upload your resume and current transcript Essential Duties and Responsibilities: Reasonable accommodations may be made to enable qualified individuals to perform the essential functions. Exercise a high level of professionalism and confidentiality when working with staff, projects and proprietary information. Learn and assist with initial activities pertaining to the Design Phase, including, but not limited to, submittal drawings, design approvals, reinforcement drawings, and miscellaneous metal drawings. Learn and assist with manufacturing-related activities pertaining to the Production Phase, including, but not limited to assisting with shop drawings, how to ensure purchase of all required materials, maintaining a casting schedule and performing quality checks. Learn and assist with field-related activities pertaining to the Erection Phase, including, but not limited to preparing crane studies, rigging diagrams, coordinating shipping and field manpower requirements while ensuring erection quality and performance to plan and budget. Learn and assist with general project management duties, including, but not limited to issue identification and resolution, coordinating requested procedure submittals, escalating issues as necessary, and monitoring contract specifications, budget, and time commitments. Other duties as assigned. Experience and Education: Enrolled in BS in Civil Engineering and BS in Mechanical Engineering degree programs. Junior and Senior Grad Dates: 2025 or 2026 3.0 GPA or Above Interest in Engineering and Construction Management is preferred.