Project Assistant Jobs in Hoboken, NJ

Role Description This is a full-time on-site role located in Oceanside, NY for an Assistant at Telco Cellular/Number Depot. The Assistant will be responsible for supporting daily operations, assisting customers, managing inventory, and coordinating with team members to ensure smooth business operations. Qualifications Customer service and communication skills Organizational and time management skills Basic understanding of inventory management Team player and collaborative attitude Ability to multitask and work in a fast-paced environment High school diploma or equivalent

A nonprofit client of ours is looking for a temp (potential to go perm) Administrative Specialist. Th hourly rate for this role will be $36-41/hr. About the Role: This role will provide vital administrative support to the Chief of Staff (COS) to the President. The position offers a mix of event coordination, project management, and general office assistance in a fast-paced environment. The ideal candidate will be proactive, adaptable, and able to manage multiple tasks while maintaining a high level of organization and professionalism. Key Responsibilities: Support to the Chief of Staff Coordinate and host workshops, leadership meetings, and conferences. Organize meeting materials, create agendas, manage internal calendars, and arrange catering. Provide day-of-event support, which may involve working outside normal business hours. Process invoices, expense reports, and honorariums in Concur and collaborate with Accounts Payable. Prepare travel arrangements for the Office of the President's research staff, visitors, and interns. Attend meetings and take minutes, ensuring follow-up on outcomes and action items. Manage projects and correspondence, ensuring timely follow-up. Update related webpages with scientific highlights and content. Onboard new team members, assist with office tours, and ensure provision of necessary equipment and resources. Support summer school programs, including event coordination, student onboarding, and daily student support. Additional Executive and Ad-hoc Support Provide administrative support for the General Counsel, such as calendaring and occasional correspondence. Act as a point of contact, screening calls and handling inquiries. Build strong internal and external working relationships. Assist with founder-related tasks or special projects. Greet and host visitors of the Office of the President. Support the President directly in the absence of the executive assistant, managing calendars and correspondence. Qualifications: Proven experience in administrative support, ideally within an executive or senior leadership setting. Exceptional organizational and multitasking skills. Strong communication skills, both written and verbal. Proficiency with Concur and general office software. Ability to work autonomously and collaborate effectively in a team-oriented environment.

81817 ***MUST have extensive pharmaceutical experience. TSR is a premier National U.S. Staffing company with over 50 years of staffing excellence. Our client, a leading pharmaceutical company is hiring an Administrative Assistant for a contracting role. MUST have advanced experience with MS Teams, MS Office, SharePoint, and other systems (Concur, Workday, Ariba, SAP). Location: Summit NJ Pay: $29-30/hour W2 Responsibilities: Will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment Must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment Coordinate logistics for monthly, quarterly Workshops/Meeting Manage catering requests, reserve conference rooms via Outlook, enter visitor registrations Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses Expense Report via Concur Creates Contract/PO requisitions and manages the lifecycle of the Contract & purchase/service orders Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g.emergencies, etc.) absences

At Savills, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives and workplace strategy/occupant experience, we've boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. Savills is looking for a Broker Administrative Specialist to join the team in the New York office. The role provides overall administrative support for real estate professionals. In addition to preparation of normal correspondence, the role is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Client Services Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles. KEY DUTIES AND RESPONSIBILTIES Proactive in assessing the needs of the Professional and the client Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation, and spelling Prepare and produce marketing presentations and reports, while helping to develop ideas into designs using PowerPoint, often with a short lead-time. Create market surveys and tour books of available properties, including collecting necessary information from databases. Maintain and update assigned broker team's client/prospect databases Monitor action items and deadlines to ensure effective and timely completion Maintain and purge account files and records for assigned broker teams Perform general administrative duties such as filing, schedule meetings, travel arrangements, and expense reports Conduct research, assemble data, and perform special projects as assigned QUALIFICATIONS Bachelor's Degree in business or equivalent experience Minimum one year related work experience supporting multiple people; real estate experience preferred Ability to complete a high volume of tasks with minimal guidance or supervision Strong organizational, interpersonal and communication skills Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility Capacity to work successfully in a team environment Strong proofreading and editing abilities Advanced working knowledge of Microsoft Word, Excel, Power Point, and Outlook Creative self-starter, multitask oriented, and strong time management skills SPECIFIC SOFTWARE PROGRAMS UTILIZED All Microsoft applications, including Word, Excel, and PowerPoint Outlook and other contact management, social media, and email systems in Design a plus CoStar/Loopnet & AIR Adobe Acrobat Salesforce Slack Salary Range: $70,000 to $75,000 Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.

Global Foundation is seeking Administrative & Project Coordinators to provide support to busy initiative teams. The roles will primarily be responsible for assisting Senior Leadership with a broad range of administrative tasks as well as project management for Senior Advisors and their small teams. Responsibilities Include: Supporting the Senior Advisors, Team Leads and teams in providing day-to-day administrative, reporting, and information and workflow coordination support to ensure they have everything they need to deliver their work as required Manage calendar, including scheduling appointments and arranging meetings Manage and maintain expense reports Coordinate global travel arrangements, including flights, ground transportation, hotels, etc. Draft email correspondence, memos, briefings, presentations and recaps from meetings for a broad audience Maintain notes and follow-up from meetings and events, communicating with both internal and external stakeholders, and tracking action items to ensure projects are on schedule and deadlines are met Tracking all action items and deliverables in Click Up or similar project management software or applications Maintain processes for organization and collaboration among project stakeholders and provide clear reporting Actively assist with projects as needed, including responding to priorities and resourcing needs as they shift over the lifecycle of our programs Maintain data and project updates for internal check-ins and coordination with other teams Manage and maintain digital records and files related to ongoing work including creating organized file systems and file guides or record indexes Required Qualifications: A minimum of 6 years' experience in administrative support and project coordination with a focus on time and task management in dynamic organizations Bachelor's Degree strongly preferred Exceptional organizational and project management skills, with the ability to juggle multiple priorities simultaneously while maintaining attention to detail Demonstrated passion for work in the public sector, including government, politics, and community mission-driven initiatives. Excellent written and verbal communication skills Experience with discretion and managing confidential information An interest in working effectively across various platforms (Google, Microsoft, Click Up, etc.) Experience handling data and operational reports; tech-savviness will be a plus Detail-oriented with a strong work ethic and will thrive in a fast-paced, results-driven environment.

Please read the post carefully before applying. "ENTRY LEVEL", "IN OFFICE", PART TIME , "NOT RMOTE". Title: Administrative and Advisor Relations Coordinator: Northeast Planning Group Inc. Northeast Producers Group are premiere wealth management organizations aiming to be among the largest in the country with a focus on individual and business financial planning. They offer a comprehensive portfolio of financial products and services, including life insurance, disability income insurance, annuities, pension and estate planning, and investments. The NPG team values character, integrity, respect, and ethical behavior, providing valuable financial services to customers. Role Description: This Administrative and Advisor Relations Coordinator is an entry-level part-time in-office role at our New Hyde Park, NY. location. This position can evolve into a full-time basis. Complete any duties assigned by the firm owner. The coordinator will be responsible for communication with customers and advisors, customer service, sales support, marketing coordination, and project management tasks on a day-to-day basis. Qualifications: Communication and Customer Service skills Sales support and marketing coordination abilities Excellent interpersonal and organizational skills 1 or 2 years of college in marketing, finance, business administration, or related field NPG is an Equal Opportunity Employer.

Are you upbeat and excited about supporting an intimate office for a fast-growing company? We are seeking a Receptionist/Administrative Assistant with strong administration support skills and the ability to motivate others. In this role you will work 100% on-site in Newark, NJ, performing scheduling, managing paperwork, answering phones, and fulfilling other tasks. If you're ready to join a family-owned business on its growth journey, send in your application now to get started. Duties (may include but are not limited to): Manage executive calendars, schedule meetings, and coordinate appointments. Organize and prepare materials for meetings. Handle travel arrangements, if needed. Screen communications; prioritize responses and follow up. Maintain filing systems and ensure the organization of important documents. Assist with special projects and research tasks as required. Manage confidential information with discretion and professionalism. Provide day-to-day administrative support to ensure smooth office operations. Qualifications: Minimum 2 years in an administrative capacity providing executive support. Associates or Bachelor's degree preferred Must be proficient in MS Office with the ability to learn new programs Prior construction experience preferred, but not required Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 40799 #PHILLYAF

The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong aptitude for meeting tight deadlines and taking charge will ensure success in this multi-faceted role. Responsibilities Support Team with clerical projects, data entry, and operational tasks. Organize files and maintain office protocol. Support the Accounting and HR Teams Provide backup receptionist coverage when required. Maintain various training materials, standard work documents, and processes Manage calendars, schedule meetings, and communicate on behalf of executives. Light bookkeeping responsibilities surrounding a small amount of rental properties Manage relationships with real estate management company Qualifications: Education: Bachelor's degree or equivalent experience. Skills & Abilities: Strong interpersonal, customer service, and communication skills (written and verbal). Proficiency in Microsoft Office and internet research tools. Ability to multitask in a fast-paced environment with strong organizational and problem-solving skills. Initiative, sound judgment, and professionalism in all tasks. Accurate and precise attention to detail If you thrive in dynamic environments and excel in supporting executive operations, we encourage you to apply and become an integral part of our team!

Verde Electric Corporation, established in 1993, is a leading professional electrical organization in the New York Metropolitan Area. With a commitment to safety, quality, schedule, and budget, Verde has extensive experience in high voltage projects and design-build delivery. The company is dedicated to leading with integrity and innovative technology to provide value to customers, employees, and society. Role Description The PA will be responsible for project administrative support for the firm's contracts in heavy highway construction. The PA will work closely with the project team consisting of project manager, project engineer and superintendent as well as the client. Responsibilities include, but are not limited to, maintaining the job file efficiently, contract management, subcontract management, communication with the subcontractors, vendors, suppliers and client, submittals, closeout paperwork. Job Requirements: Prior work experience as a Construction Administrator Assist in project-buy outs Processing and tracking submittals Purchase Orders Tracking T&M work The ability to manage multiple priorities and deadlines Correspondence Contract administration Submitting and reviewing field payroll Tracking, collecting and organizing daily reports Other skills/abilities: Working knowledge of Viewpoint is a plus Working knowledge of Microsoft Office suite of products Must be well-organized and able to thrive in a fast-paced environment Strong interpersonal skills, with ability to professionally interact with a diverse blend of personalities Ability to work within a team as well as independently with little supervision

Bergdorf Goodman, a New York landmark since 1901, is the epitome of style, service, and modern luxury. With a rich history of showcasing both leading and emerging designers, our iconic 5th Avenue store is a premier destination for discerning customers worldwide. Position Details: In this role, you will collaborate with an specific Personal Shopper within our Evening/Fine Apparel department, to execute tailored selling appointments for our clients. Your support will be crucial in ensuring smooth daily operations and contributing to memorable shopping experiences for the client, all while upholding our standard of unparalleled service and elegance. This position provides an exciting chance to develop your career in luxury retail and gain in-depth exposure to the world of high-end fashion. In This Role, Your Responsibilities Will Include: Assisting the Personal Shopper in preparing and executing personalized selling appointments Organizing appointment scheduling and managing client interactions Maintaining and updating client information to foster lasting relationships Processing transactions at POS with accuracy and efficiency Handling post-appointment follow-up, including order tracking, alterations, and thank you notes Supporting digital selling and enhancing social media presence Helping organize exclusive gifting initiatives and experiences for Top Clients Ensuring all unsold merchandise is returned to stock Maintaining the cleanliness of fitting rooms, coordinating with housekeeping and maintenance as needed Demonstrating a keen eye for fashion and strong organizational skills Staying current with POS systems and client management tools What We Are Looking For: A strong interest in fashion and a desire to learn and grow in luxury retail The ability to thrive in a fast-paced environment while maintaining excellent service standards A solution-oriented mindset with the ability to adapt and resolve challenges quickly Previous experience in retail or fashion is preferred, along with familiarity with Microsoft Suite (Outlook, Excel, Teams, etc.) The ability to work a flexible retail schedule, including evenings, weekends, and holidays Benefits: We offer an inclusive and comprehensive range of benefits to our valued associates, including: Medical, Dental, and Vision Benefits Disability Benefits Paid Parental Leave, Paid Family Leave, and Adoption Support Paid Time Off Retirement Savings Plan (401K) and Life Insurance Financial Solutions NMG Associates Core Discount of 30% Personal and Professional Development Opportunities Equal Employment Commitment: We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status, age, national origin, disability, genetic information, veteran status, or any other status protected by federal, state, or local law. We are committed to providing reasonable accommodations during our Talent Acquisition process. If you have a disability and need assistance or an accommodation, please email us at *********************************.

A multi-billion-dollar real estate asset management firm is seeking an Administrative Assistant to support a dynamic group of 10-20 professionals within their Real Estate team. The ideal candidate is detail-oriented, proactive, and professional, with experience supporting a team with traditional administrative tasks and project-based work. The firm has a great collaborative culture and offers competitive compensation and benefits! Responsibilities: Calendar management and scheduling for the team Create, modify, and prepare materials for internal and external meetings (documents, PowerPoint Presentations, Excel reports, etc.) Track payments, submit expense reports, and process invoices Coordinate travel arrangements Handle general office tasks such as mailing, scanning, copying, and binding Manage requests and correspondence with accuracy and efficiency Provide ad-hoc administrative support to other admins or departments when needed Qualifications: 2-3 years of experience in an Administrative Assistant role Bachelor's degree required Strong ability to handle confidential information Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with travel and expense management tools Well-organized, detail-oriented, and able to multi-task with excellent follow-up skills Strong written and verbal communication skills 5 days in office required

We are working with a well-established financial services firm that is looking for a detail-oriented and proactive Administrative Assistant. The ideal candidate will be organized, efficient, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage calendars, schedule meetings, and coordinate appointments for team members. Handle incoming calls, emails, and correspondence; serve as the first point of contact for clients and visitors. Prepare, edit, and distribute documents, reports, and presentations; maintain accurate records and filing systems. Assist with data entry and database management, ensuring accuracy and confidentiality. Provide general administrative support, including travel arrangements, expense reporting, and meeting logistics. Collaborate with team members to support various projects and initiatives as needed. Maintain a well-organized office environment, including managing supplies, equipment, and office resources. Qualifications: Bachelors Degree (Required) Proven experience as an administrative assistant or in a similar role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Concur. Excellent organizational and multitasking skills. Strong written and verbal communication abilities. Ability to work independently and as part of a team. Financial Services experience (preferred)

THE CLIENT Our client is a multinational investment firm with a strong track record in the market. They invest into private equity, real estate, and more and have offices around the globe! THE ROLE This Administrative Assistant role is mainly providing support to a Global Head of Investments and additional light touch support to two executives on the HR team. The team is incredibly hardworking, professional, and driven; they are looking for a new admin that also holds these traits! This is a great opportunity to support a senior member of an investment firm! Your responsibilities will include: Extensive calendar management working across different time zones Organizing international and domestic travel Processing expenses Assisting with preparing presentation decks Liaise with internal and external stakeholders Event coordination Ad hoc support as needed THE CANDIDATE The organization is seeking a proactive and organized Executive Assistant. The right candidate will be self-motivated, resourceful, discrete, and adaptable. Someone who thrives in a heads down environment and can work autonomously would be well suited for the position! confident, independent, and able to handle multiple competing priorities. 5+ years of EA experience Bachelor's degree required Proficiency in Microsoft Office Suite Extremely organized and detail-oriented Strong communication skills; both verbal and written Tech savvy THE COMP/BENEFITS Up to $115k base salary Full time in the office Core Hours: 9am to 5pm but requires flexibility Fantastic benefits! Healthcare (medical, dental, vision), 401k Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Bond No. 9, New York's first ever luxury fragrance company dedicated to paying homage to the life, style and history of New York City is looking for an enthusiastic, eager, professional Export Coordinator to join the growing Bond No. 9 team. Will work in a fast-pace, creative environment and have the opportunity to be part of a rapidly expanding luxury fragrance company. Job Description Communicate with clients daily Processing Purchasing Orders from customers and enter sales order. Issue P/O to suppliers. Follow up on shipping schedule, quantity, etc. with customer / supplier warehouse / forwarder Collect customer information (demand/forecast, share, market, competitor, price, etc.) File and maintain necessary documents. Manage task list File and organize Must have strong organizational skills and ability to manage multiple projects simultaneously. Detail-oriented with strong attention to accuracy. Excellent communication and interpersonal skills Proficient in Microsoft Office Suite. Advanced Excel is a must.

Our client, a prominent venture capital firm, is seeking a Front Desk Coordinator/ Admin Assistant to support their office in the Flatiron district. The ideal candidate will be highly organized, coordinated, and personable. Job Details- Company: Venture Capital Firm Position: Front Desk Coordinator/ Admin Assistant Location: Flatiron district, New York (5 days in office) Hours: 9:00am - 5:30pm with potential for overtime Salary: $75-90K (DOE) plus paid overtime + bonus and benefits package Bachelor's Degree: Required Responsibilities- Maintain a clean and welcoming front desk area. Greet guests, offer beverages, and direct them to conference rooms. Answer calls, manage mail/packages, and coordinate room bookings. Oversee conference room schedules, Zoom meetings, and on-site office support. Assist with catering, meeting setups, and support for Board or in-person events. Provide support to junior team members with calendars, expenses, and travel. Assist visiting executives and offer backup for administrative team members. Help the Office Manager with projects, IT system implementations, and supplies distribution. Monitor office supplies and ensure equipment is functional. Requirements- 3+ years in reception or office admin in a professional services setting. Strong communication, phone etiquette, and attention to detail. Organized, fast paced, and proficient with MS Office (Outlook, Word). Experience with Concur is a plus. Excellent customer service and problem-solving skills Proactive, accountable, and responsive. Calm under pressure, able to manage diverse personalities. Team player with a "no task too big or small" attitude. Positive, upbeat, and can-do mindset.

Administrative Assistant - Contract - Summit, NJ Proclinical is seeking an Administrative Assistant to support various corporate functions within the pharmaceuticals industry. Primary Responsibilities: The successful candidate will focus on coordinating logistics for meetings and workshops, managing travel arrangements, and handling expense reports. Skills & Requirements: Proficiency in coordinating logistics and managing meeting arrangements. Experience with travel booking and expense reconciliation. Familiarity with Concur for expense reporting. Ability to work closely with internal and external teams. Strong organizational and communication skills. The Administrative Assistant's responsibilities will be: Coordinate logistics for monthly and quarterly workshops and meetings. Manage catering requests and reserve conference rooms using Outlook. Enter visitor registrations and check availability for meetings. Adhere to travel and expense policies, including booking domestic and international travel and reconciling business expenses. Submit expense reports via Concur. Collaborate with EHS Conference teams, IT, Sodexo Catering, and external event coordinators. Create contract and purchase order requisitions and manage their lifecycle as needed. If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at j.jones@proclinical.com Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies. Proclinical Staffing is an equal opportunity employer.

A New Jersey-based professional services firm is currently seeking a new Administrative Assistant for a promising opportunity with their growing team. About the Opportunity: Hours: 9am to 5pm EST Setting: Onsite Responsibilities: Oversee the rollover of client data from one year to the next Process correspondence for tax staff Assist with preparation of engagement letters Answer phones and take messages; coordinate conference and zoom calls Scan and fax documents, as needed Provide direct assistance to one of the Tax Partners Order office supplies and keep inventory Sort & distribute mail; make sure mail gets to the post office Perform other duties, as needed Qualifications: 1+ year of relevant work experience High School Diploma / GED Computer savvy Microsoft Office proficient (Excel, Outlook, PDF, Word) Solid problem solving and time management skills Great interpersonal skills Excellent communication skills (written and verbal) Strong attention to detail Highly organized

About ESU: Each category of produce has their favorite parts of the earth to grow and to present their best flavors. We source them and bring them to you. In short - we are the source for your tastes. ESU is a produce import industry leader providing families with the year-round delight of the best flavors of the world - specializing in citrus, pomegranate, grapes, garlic, and other key categories. We firmly believe that our success stems from the commitment, dedication, and passion of the people in our team. Accordingly, we invite you to join our team. Position Overview: The Administrative Assistant will take responsibility for managing office supplies, handling procurement, maintaining cleanliness, organizing meeting spaces, assisting with general administrative tasks, and coordinating travel arrangements. This role will also include managing the CEO's calendar, coordinating meetings and travel, and supporting the organization of internal events and team-building activities. The ideal candidate will be proactive, detail-oriented, and possess strong organizational and communication skills. Key Responsibilities: Reception & Hosting: Greet and manage guest schedules, ensuring a welcoming and professional experience. Answer the phone and handle inbound calls with professionalism. Travel/Meeting Arrangements: Book and coordinate travel, including flights, hotels, car rentals, and transportation. Assist with meeting coordination, including scheduling, preparing agendas, and booking necessary facilities. Office Supplies & Maintenance: Manage office supplies, restocking materials as needed. Oversee general office maintenance and ensure all spaces are clean and functional. Manage CEO Calendar & Reminders: Schedule meetings and events for the CEO, ensuring proper time management. Send timely reminders to the CEO for upcoming meetings, appointments, and events. Phone & Email Communications: Handle inbound phone calls and emails, directing inquiries to the appropriate department or individual. Administrative Tasks: Organize travel and meeting schedules for the CEO, employees, and guests. Assist in handling general administrative tasks such as filing, email management, and document organization. Manage Expenses & Receipts: Track and organize expenses, ensuring all receipts are documented and ready for accounting. Building Maintenance Coordination: Follow up with vendors for office maintenance, ensuring that any repairs or service needs are addressed in a timely manner. Amazon Orders: Manage and place orders for office supplies through vendors such as Amazon. Employee Events: Organize internal events, team-building activities, and other employee-focused events. Document Organization: Assist with the organization and management of company documents for easy access and retrieval. Required Skills & Qualifications: Organizational Skills: Ability to efficiently manage multiple tasks, track inventory, and stay on top of procurement needs. Attention to Detail: Ensuring all office supplies are adequately maintained, restocked, and properly managed. Strong Communication Skills: Excellent written and verbal communication when interacting with staff, vendors, and guests. Experience: Previous experience in an administrative or office support role preferred. Computer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), and familiarity with expense tracking systems. Customer Service: Experience in a customer-facing role, particularly when greeting and assisting guests. Problem Solving: Ability to identify and resolve office-related issues effectively and efficiently. Presentation Skills: Comfort in creating professional presentations with a good understanding of design principles to ensure clarity and visual appeal. Travel Coordination: Experience with managing travel arrangements, including booking transportation and accommodations. Experience & Education Requirements: Education: High school diploma or equivalent required; a bachelor's degree in business or a related field is a plus. Experience: At least 1-2 years of administrative or office support experience. Specialized Skills: Familiarity with procurement, inventory management, travel coordination, event planning, and document management is a plus. Why Join Us? Be a key player in an impactful, company-wide initiative. Work in a collaborative and supportive environment with growth opportunities. Leverage your skills in a role that bridges technical and business functions. Competitive compensation package and benefits.

We have had the privilege of caring for those in need for more than a century. Founded on the belief that everyone has the right to exceptional care, today we continue to provide quality care and services for our many residents, patients, and clients. Caring is not simply what we do, it is who we are. Why Join Our Team: Across our four campuses, eleven communities, five service offerings, and hospital, we are ultimately one unified team. Together, we nurture a compassionate, collaborative culture that enables continuous improvement and allows our team members to learn, grow, and shine in their careers. Surround yourself with people who care about making a difference - come join us! We have an exciting opportunity for a part-time Administrative Assistant in our Pastoral Care department. The Administrative Assistant supports the Director of Pastoral Care and the Pastoral Care Staff with secretarial, clerical and administrative functions. Ability to manage their work schedule with a conscientious work ethic. Demonstrates an understanding of, and embraces, the mission and vision statements of Christian Health. Competencies: Answers incoming phone calls for the Pastoral Care Department. Provide phone contact to community churches regarding resident/patient admission, per direction of Pastoral Care staff. Relay timely, accurate information and messages. Exercises critical thinking skills in coordinating and carrying out plans and events on behalf of Pastoral Care. Maintains accurate, timely and updated Pastoral Care/ Church Relations database including information on churches, clergy Visits, volunteer information. Develops, maintains and runs database reports, as requested. Meets regularly with Pastoral Care Director, to review department needs, projects, tasks and assignments and execute necessary plans and actions as directed. Provides secretarial and administrative support to the Pastoral Care department including the preparation, revision, typing, copying and distribution of letters, correspondence, sympathy cards, minutes to all meetings, information packets for churches, department forms, presentations. Maintains e-files or hardcopy files, as directed. Coordinates Worship Service scheduling in all CH programs. Maintains master schedule, contacts/confirms all details for scheduled community Worship Leaders/Accompanists. Types/sends letter of confirmation, reminders, letters of thanks, secures reimbursement for guest worship leaders, and welcomes new worship leaders. Develops, updates and maintains database of resident/patient information including initial screenings, hospitalizations, discharge and death to facilitate pastoral care services, scheduling, and communication. Attends Pastoral Care Department meetings; takes minutes, types and distributes. Prepares materials for meetings. Reserves meeting room. Sends agenda and meeting reminders. Tracks, updates, edits and maintains assigned department policies and procedures, and departmental forms. Maintains and reorders office supplies for the department. Coordinates all aspects of Clergy Day Events and related events for the department, including mailings to attendees, registrations, tracking of RSVPs, preparation of packets/materials, room reservations and room set-up, arrangements for meals/refreshments. Works closely with Pastoral Care staff to coordinate speakers, confirm details and provide event-day preparation, greeting, oversight, and support. Respect for cultural and religious differences of staff and residents. Should express a willingness to learn and seek new information, training and resources needed for this position. Qualifications: One (1) year secretarial experience required. Experience in data-base management required. Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Publisher). Schedule: Part-time 9am-1pm, Monday - Friday. Education: High School Diploma required. Secretarial school graduate and/or experience preferred. Christian Health offers a wide variety of benefits to part-time employees that includes: 401k plan for all employees who are 21 years old or older Tuition Reimbursement Employee Assistance Program Direct Deposit Credit Union Child Day Care Center on campus Gift shop on campus Free onsite parking on campus Pay differentials Exclusive employee discounts and special offers Access to earned wages prior to payday If you are interested in this great opportunity, please apply today on our website listed below. *************************************