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Project Assistant Jobs in Greenburgh, NY
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Lechase Construction
Project Assistant Job In Armonk, NY
Supports SBU Leader, Project Executives, Project Managers and Project Teams with day-to-day administrative duties relative to managing customer jobs including but not limited to job set-up/close-out, entitlement, commitments, compliance, billings, payables, financial analysis, tax, and legal matters. Responsible for reporting and proper processing of assigned jobs within Viewpoint (ERP system) throughout life of job. RESPONSIBILITES Knows and understands LeChase's safety policies and procedures. Takes responsibility to correct unsafe actions or situations. Manage and maintain all record keeping and financial aspects of job. Set up job in Viewpoint including tax status, contract value, job phases, schedule of values, change orders, etc. Create owner billings, gather/review certified payrolls. Follow-up on outstanding receivables/client payments. Coordinate job close-out documents. Review Owner Contract. Determine LeChase's bonds and insurance requirements. Order same. Review Owner Contract for subcontractor bond and insurance requirements. Track Subcontractor compliance. Determine if there is special language that must be included in subcontracts (i.e., Affirmative Action Clause). Knowledge and understanding of performance and labor bonds, material payment bonds, or Subcontractor Default Insurance (SDI). Review LeChase's and subcontractor's bonds for accuracy. Submit required subcontractor performance and payment bonds to our bonding agent to review for authenticity and accuracy. Knowledge and understanding of the various types of insurance coverage LeChase is required to submit for our projects. Understands our insurance requirements for subcontractors and tracks compliance. Issue and manage job commitments including subcontracts, purchase orders and change orders. Manage related compliance and resolve outstanding issues.Review executed subcontracts and purchase orders for modifications to terms and conditions. Prepare modification form for review and approval of modifications per Delegation Matrix. Prepare addendums to confirm what modifications are accepted.Review subcontractor requisitions and resolve discrepancies/errors. Identify and rectify items necessary to close out job. Perform various financial analyses and prepare various reports on an as needed basis. Knowledge and understanding of construction specifications and plans, blueprint reading, submittal processing and tracking, submittal review and preparation for architect/engineer approval. Project closeout as related to record submittals, as-builts and operating & maintenance manuals. Serve as liaison to owners, subcontractors, vendors, corporate office, and project teams. Perform expediting tasks. Manage job related liens, waivers and assist legal department with levies and other legal matters when necessary. Coordinate vendor, subcontract hold and releases as needed. Take lead in job specific audits as needed. Perform all other duties as assigned. QUALIFICATIONS Education/Experience: Associate degree in business, accounting, and/or administration strongly preferred. 2+ years of related experience or an equivalent combination of education and experience preferred. Possess or ability to obtain a Notary License strongly preferred. Skills/Competencies: Ability to utilize Microsoft Office Products, AIA, and Viewpoint software Possess business acumen and inquisitiveness. Ability to work with project teams, owners, and subcontractors in a personable and professional manner. Ability to manage and prioritize multiple tasks simultaneously under deadlines. About LeChase: LeChase was awarded ENR NY Contractor of the year for 2024 Established in 1944, LeChase prides itself on offering the capabilities of a large firm while maintaining the personalized service of a small firm. Today, the company ranks among the nation's top contractors - providing general construction and construction management services in a wide range of industries and on projects of all sizes. With a dedicated team of professionals striving to deliver excellence, the firm has earned a reputation for quality, safety and integrity. In addition to serving customers from its operations across the East Coast, LeChase can provide resources to meet the unique needs of clients no matter where they are located. EEO Statement: LeChase is an Equal Opportunity Employer and prohibits discrimination of any kind during the hiring process, including but not limited to discrimination on the basis of race, color, sex, disability, protected Veteran status, nationality, religion, age, pregnancy, sexual orientation, gender identity, genetic information, or any other non-merit-based factor. A culture of empowerment. A place to thrive. Note to Recruiters, Placement Agencies, and Similar Organizations: LeChase does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resume to our job alias, website or to any LeChase employee. LeChase will not pay fees to any third-party agency or firm and will not be responsible for any agency fees, associated with unsolicited resumes. Unsolicited resumes received will be considered property of LeChase and will be processed accordingly. *Salary commensurate upon experience*$65k-96k yearly est. 8d agoAdministrative Assistant
Getzel Schiff & Pesce
Project Assistant Job In Woodbury, NY
Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall. Responsibilities Busy Accounting Office in Woodbury looking for an Administrative Assistant to handle day to day responsibilities for the Managing Partner, which includes letter writing, mailings, assist with collating tax returns, banking, prepare 1099's. Should be efficient in Microsoft, Peachtree, ShareFile and CCH. Prior accounting experience a plus.$34k-45k yearly est. 13d agoProject Administrator
Verde Electric Corporation
Project Assistant Job In Mount Vernon, NY
Verde Electric Corporation, established in 1993, is a leading professional electrical organization in the New York Metropolitan Area. With a commitment to safety, quality, schedule, and budget, Verde has extensive experience in high voltage projects and design-build delivery. The company is dedicated to leading with integrity and innovative technology to provide value to customers, employees, and society. Role Description The PA will be responsible for project administrative support for the firm's contracts in heavy highway construction. The PA will work closely with the project team consisting of project manager, project engineer and superintendent as well as the client. Responsibilities include, but are not limited to, maintaining the job file efficiently, contract management, subcontract management, communication with the subcontractors, vendors, suppliers and client, submittals, closeout paperwork. Job Requirements: Prior work experience as a Construction Administrator Assist in project-buy outs Processing and tracking submittals Purchase Orders Tracking T&M work The ability to manage multiple priorities and deadlines Correspondence Contract administration Submitting and reviewing field payroll Tracking, collecting and organizing daily reports Other skills/abilities: Working knowledge of Viewpoint is a plus Working knowledge of Microsoft Office suite of products Must be well-organized and able to thrive in a fast-paced environment Strong interpersonal skills, with ability to professionally interact with a diverse blend of personalities Ability to work within a team as well as independently with little supervision$54k-88k yearly est. 25d agoAdministrative Assistant
Financial Services Firm
Project Assistant Job In Stamford, CT
A highly successful and reputable financial services firm, known for its exceptional office culture and outstanding benefits, is seeking a proactive Administrative Assistant to join its team. This individual will provide administrative support to a Senior Executive Assistant. In-Office Policy: 4 days in-office / 1 day remote. Ideal Candidate: The ideal candidate will have 2-5 years of administrative experience within the financial services sector. Responsibilities: Coordinate complex calendars, meetings, and conference calls across multiple time zones. Manage international and domestic travel, expenses, and invoices using Concur and Frosch. Handle reception duties, including answering calls, greeting visitors, and managing mail. Oversee office supplies, meeting materials, and FedEx shipments. Process visa applications and support international business travel. Manage the corporate apartment, including bookings, cleaning, and supply management. Job ID #43742$35k-47k yearly est. 13d agoAdministrative Coordinator
Coda Search│Staffing
Project Assistant Job In Ridgefield Park, NJ
Responsibilities: Administrative tasks including calendaring, scheduling meetings and coordinating travel arrangements Provide executive support to senior management Create and process expense reports as well as reconciling expenses using Concur Prepare agenda for board meetings (i.e. create/formulate agenda) Assist HR team in scheduling interviews and onboarding new hires Email correspondence with external vendors Gather supporting documentation Format, edit and proofread documents Handle incoming and outgoing mail Event planning Set-up conference rooms Place catering orders Perform ad-hoc administrative and office support duties Qualifications: Bachelor's Degree required 2+ years of administrative experience in a corporate or professional services environment Strong proficiency in Microsoft Office Suite (Word, PowerPoint and Excel) Strong writing and proofreading skills Ability to multitask and prioritize tasks effectively High attention to detail and excellent communication skills Professional demeanor and personable with a high level of confidentiality$38k-57k yearly est. 14d agoAdministrative Assistant (Stamford)
Solomon Page
Project Assistant Job In Stamford, CT
Our client, a global energy investor is seeking an administrative assistant to work in their STAMFORD, CT. headquarters. This role will be supporting a team of administrative assistants and needs someone who is flexible with a no task too big or too small attitude. This is a great opportunity to work with different business units within the organization as well as assist with all office related tasks. 4 days in office; 1 remote Hours 8-6 65-70 + OT + Bonus Competitive benefit Package Responsibilities: Provide administrative support to assistants in the office Schedule and organize meetings and calls Assist with managing and processing invoices Answer incoming calls and order/maintain office supplies Plan and coordinate weekly lunches, happy hours, company events, initiatives, etc. Organize and coordiante domestic and international travel arrangements, including but not limited to flight, hotel, car, and retaurants Oversee the company corporate apartment and maintain cleaning scheduling Required Qualifications: Minimum 2-5 years of administrative experience, ideally in finance Bachelor's degree strongly preferred/required. Extremely polished, forward-facing, and professional. Excellent interpersonal and communication skills (both verbal and written). Used to working in a fast-paced environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Strong attention to detail and organizational skills. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.$35k-44k yearly est. 24d agoAdministrative Assistant
Atlantic Group
Project Assistant Job In Greenwich, CT
The Atlantic Group has partnered with an investment management firm in the Greenwich, CT area. They have an immediate need for an Administrative Assistant with a professional demeanor and strong organizational skills. This is a full-time contract role with the opportunity to become permanent based on performance. Summary: This company is seeking an Administrative Assistant to provide high-level administrative support. A typical Administrative Assistant acts as the information and communication manager for the office. Work Schedule: 8:30am -6:00pm M-F. 5 days a week in office. Job Responsibilities: -Provides assistance in the day-to-day administration of the unit and follows up on pending matters. -Inputs and retrieves data utilizing knowledge of various computer software packages. -Formats documents and determines page layout and selection of different fonts. -Receives and screens telephone calls, mail, and visitors. -Routes callers, takes messages, and answers questions relating to the unit's function. -Schedules and coordinates meetings and facilities which may include travel and lodging arrangements. -Prepares and processes unit purchase requisitions and vendor invoices. -Organizes and maintains files, correspondence, records, and other documents. Requirements: -Bachelor's degree required. -1-5 years of experience required. -Must be comfortable working the front desk. -Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. -Ability to work independently and manage one's time. -Ability to keep information organized and confidential. -Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. ID: 43415$36k-48k yearly est. 12d agoAdministrative Assistant - Investor Relations
Career Group
Project Assistant Job In Greenwich, CT
A leading investment firm is hiring for an Administrative Assistant to support a small team of senior professionals on their growing Investor Relations/Sales team. Hybrid: 3-5 days in the office - flexibility as needed Hours: Core hours are 8:30-5:30 pm, flexibility for overtime as needed Salary commensurate with experience - $90-110k base range + paid overtime (5-10 hours/week that will add up!) + bonus + top benefits package Responsibilities: • Heavy internal and external meeting scheduling via Outlook • Responsible for tracking investor calls, meetings, prospect mailbox and other departmental processes • Preparing meeting materials (pitch decks, presentations, books, bios etc.) • Travel arrangements including detailed itineraries and prepare expense reports using Concur • Assist with planning and execution for events • Assistance with ad-hoc projects including firm wide events, philanthropy and brand management Skills and Requirements • 3-5+ years of solid administrative experience with a track record of professional success; financial services experience • BA/BS preferred with solid academic performance • Knowledge of Microsoft office products • Exceptional organizational skills and attention to detail • Experience with event planning is highly preferred • Ability to maintain process and meet deadlines • Excellent judgement and someone who takes pride in their work • Maturity and high degree of professionalism Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.$36k-47k yearly est. 4d agoAdministrative Assistant - 235041
Medixâ„¢
Project Assistant Job In New Hyde Park, NY
**We are open to any admin experience as long as you have a Bachelor's or Associates degree in healthcare, business, management, digital studies, or a related field.** General Responsibilities: The Claims Specialist will coordinate activities crucial to the successful completion of clinical review projects. This individual will support various programs by monitoring requests, managing interactions with clinical partners, tracking deliverables and deadlines, and developing project frameworks to streamline interdisciplinary and interagency communications. Key Duties: Serve as the primary point of contact for appeal and dispute adjudication programs. Liaise with healthcare plans, providers, patients, and clients to coordinate requests, correspondence, and submission of case documentation as needed. Monitor appeal and dispute status, as well as communication received through client portals. Conduct initial eligibility reviews and recommend courses of action to internal teams and department management. Track and assign cases using commercial off-the-shelf and custom software applications. Review and distribute case documentation to assigned billers/coders, nurses, physicians, clinicians, internal teams, and key stakeholders to facilitate clinical and coding reviews. Monitor and measure key performance indicators, including timeliness, adherence to quality standards, and contract deliverable deadlines. Identify barriers and roadblocks in work processes, recommend solutions, and implement approved actions. Present case and project status regularly in huddles and scrums using an agile and iterative approach to implementation and data presentation. Schedule regular team status meetings and document decisions, assigned tasks, and next steps. Prepare billing invoices at the conclusion of cases, submit to the Finance department, and collaborate with accounting to track and trend payments. Mentor and train new staff, at all levels, on process steps and case progression. Perform other duties as assigned or required. Qualifications: Bachelor's or advanced degree in healthcare, business, management, or digital studies. Proficiency with collaborative project management software, electronic documents, and design tools. Strong problem-solving skills with the ability to work effectively in a team environment. Excellent written and verbal communication skills, including a professional phone manner. Ability to work independently with minimal supervision. Highly adaptable, innovative, and capable of multitasking in a dynamic work environment. Proven track record of meeting deadlines in time-sensitive situations. Education & Experience: Bachelor's or advanced degree in healthcare, business, management, digital studies, or a related field. 2 years of collaborative project support preferred; however, new graduates will be considered.$34k-43k yearly est. 5d agoAdministrative Assistant
Gravity Staffing, Inc.
Project Assistant Job In Greenwich, CT
The Greenwich office of a global private investment company is looking to fill a newly created adminsitrative floater role designed to support various teams and departments, as needed. The ideal candidate will be agile, adaptable, and bring an upbeat, yet driven attitude. This position offers a great learning opportunity for someone looking to build on their administrative experience and offers growth potential as well. The role is in office, 5 days a week, from 9 AM-5:30 PM, with flexibility for some overtime. They are requiring that the candidate be a CT Notary, as the candidate will be notarizing documents for the Legal team. RESPONSIBILITIES Provide flexible administrative support across different departments and teams to cover for vacation, sick leave or other absences; Maintenance and management of calendars utilizing Microsoft Outlook; Answer all phone calls in a professional manner, take messages or assist directly when appropriate; Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas and any other required documents); General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations; Process expense reports in Concur ensuring compliance with the Travel & Expense Policy; Distribute daily mail to appropriate team members and process outgoing mail as necessary; Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk and registration at satellite offices; Track team PTO and Sick days; Ad-hoc assignments as requested. QUALIFICATIONS Strong organizational skills, attention to detail is crucial Proficiency in Word, PowerPoint, and Excel Minimum 4 years of admin experience; Bachelor's Degree preferred CT Notary Required$35k-47k yearly est. 6d agoAdministrative Assistant
Nationwide Maintenance & General Contracting Inc.
Project Assistant Job In Bedford Hills, NY
Nationwide Maintenance & General Contracting Inc. is a well-established Facility Maintenance & General Contracting Company with over 30 years of experience in the industry. Based in Bedford Hills, NY, we offer a wide range of services from Awning & Sidewalk Cleaning to full-scale renovating and construction projects. Our diverse client base includes major corporations such as Rite Aid, CVS, Macy's, and more, and we are committed to providing high-quality services at an affordable price. Role Description This is a full-time on-site role for an Administrative Assistant at Nationwide Maintenance & General Contracting Inc. in Bedford Hills, NY. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, demonstrating excellent communication skills, assisting executives with administrative tasks, and utilizing strong clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Proficiency in Clerical Skills Organizational skills and attention to detail Ability to multitask and prioritize tasks efficiently Experience in the maintenance or construction industry is a plus Associate's degree in Business Administration or related field$34k-45k yearly est. 26d agoAdministrative Assistant
Ultimate Staffing
Project Assistant Job In Paramus, NJ
Ultimate Staffing is actively seeking a detail-oriented Administrative Assistant for an amazing client located in Paramus, New Jersey. This is a direct hire role that offers a dynamic and rewarding work environment, complete with full medical, dental, and vision benefits. The successful candidate will play a crucial role in ensuring efficient office operations and providing excellent support to the team. Responsibilities Prepare, copy, and distribute notices, memoranda, or other correspondence for the office. Assist in planning and scheduling events and conferences. Maintain sensitive documents, files, and records for up-to-date reference and audit trail for compliance. Manage inventories of supplies and materials to ensure availability. Answer telephone calls and provide information and assistance to clients. Distribute incoming mail appropriately and send outgoing mail. Evaluate situations to take appropriate action or direct to appropriate personnel for resolution. Handle ad-hoc duties based on request and assist team members with in-house projects. Qualifications Ability to establish and maintain cooperative working relationships with team members. Ability to carry out instructions furnished in written or oral form. Proficient in personal computers and software applications (e.g., Word, Excel, PowerPoint, Outlook). QuickBooks experience is a plus. Strong problem-solving skills for job-related issues. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of client information. Strong organizational and time management skills. Knowledge of office management procedures. Required Work Hours Monday - Friday, 9:00 AM - 5:00 PM Benefits Medical, Dental, Vision Life Insurance 401k Paid Vacation and Holidays Additional Details Salary: $70,000 per year All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.$70k yearly 20d agoAdministrative Assistant (Yonkers, NY)
Pivotal Solutions
Project Assistant Job In Yonkers, NY
*** How much experience do you have with administrative/clerical assistance? *** Are you bilingual in both English and Spanish? *** What is your visa status (US Citizen, Greencard Holder, H1-b, etc.)? *** What is your target base salary? *** Where do you currently live (city, state)? *** Are you able to work in New York, NY (and later in Yonkers)? *** What is your availability to start a new role?$34k-45k yearly est. 1d agoOffice Coordinator
Atlas Search
Project Assistant Job In Stamford, CT
Responsibilities Welcome clients and visitors by greeting them either in person or by telephone Answering the phones and referring to the appropriate department or person. Maintain reception area cleanliness and monitor potential security risks Setting up board room meeting space and providing refreshments to guests Maintain and stock office supplies book travel arrangements Distributing and overseeing incoming and outgoing mail Requirements Bachelor's degree 2+ years of relevant experience Strong working knowledge of MS Office Exceptional interpersonal and customer service skills Strong attention to detail and a positive attitude The annual base salary range is $60,000 to $75,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.$60k-75k yearly 14d agoAdministrative Assistant
TBG | The Bachrach Group
Project Assistant Job In Great Neck, NY
Join Our Team as a Part-Time Administrative Assistant - Great Neck, NY Temp(Part-Time, 20-30 hours/week) Are you an organized, detail-oriented individual looking for a flexible, part-time role? A well-established Property Management company in Great Neck, NY is seeking a motivated Administrative Assistant to support their team during a temporary maternity leave. If you're eager to contribute your skills to a thriving organization and work with a collaborative team, this is the opportunity for you! Why You'll Love Working Here: Competitive Pay Flexibility: Enjoy a part-time schedule (20-30 hours per week, Monday-Thursday). Growth Potential: Opportunity to gain valuable experience in a well-established company, with room to grow! Supportive Environment: Be part of a team that values collaboration and communication. Key Responsibilities: Communicate with tenants regarding property-related inquiries and resolve issues promptly. Update and manage contractor charts for multiple properties in Excel. Schedule and coordinate repairs and maintenance for rental apartments. Draft and prepare residential renewal leases and other documents. Assist with office memos, emails, invoices, and other administrative tasks. Work closely with Property Management and Senior Management teams to ensure smooth operations. Handle tenant calls, dispatch contractors, and follow up until issues are resolved. Assist with various ad-hoc duties as needed by the Property Manager. What We're Looking For: 1-5 years of administrative experience (Real Estate experience is a plus, but not required). Excellent organizational and multitasking abilities. Strong communication skills and a commitment to follow-through. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to prioritize and manage multiple projects in a fast-paced environment. Some college coursework completed is a plus. This is a fantastic opportunity to gain hands-on experience in a professional setting while working in a dynamic, team-oriented environment.$34k-46k yearly est. 6d agoAdministrative Assistant
ESU-Excellent Sources Unlimited
Project Assistant Job In Englewood Cliffs, NJ
About ESU: Each category of produce has their favorite parts of the earth to grow and to present their best flavors. We source them and bring them to you. In short - we are the source for your tastes. ESU is a produce import industry leader providing families with the year-round delight of the best flavors of the world - specializing in citrus, pomegranate, grapes, garlic, and other key categories. We firmly believe that our success stems from the commitment, dedication, and passion of the people in our team. Accordingly, we invite you to join our team. Position Overview: The Administrative Assistant will take responsibility for managing office supplies, handling procurement, maintaining cleanliness, organizing meeting spaces, assisting with general administrative tasks, and coordinating travel arrangements. This role will also include managing the CEO's calendar, coordinating meetings and travel, and supporting the organization of internal events and team-building activities. The ideal candidate will be proactive, detail-oriented, and possess strong organizational and communication skills. Key Responsibilities: Reception & Hosting: Greet and manage guest schedules, ensuring a welcoming and professional experience. Answer the phone and handle inbound calls with professionalism. Travel/Meeting Arrangements: Book and coordinate travel, including flights, hotels, car rentals, and transportation. Assist with meeting coordination, including scheduling, preparing agendas, and booking necessary facilities. Office Supplies & Maintenance: Manage office supplies, restocking materials as needed. Oversee general office maintenance and ensure all spaces are clean and functional. Manage CEO Calendar & Reminders: Schedule meetings and events for the CEO, ensuring proper time management. Send timely reminders to the CEO for upcoming meetings, appointments, and events. Phone & Email Communications: Handle inbound phone calls and emails, directing inquiries to the appropriate department or individual. Administrative Tasks: Organize travel and meeting schedules for the CEO, employees, and guests. Assist in handling general administrative tasks such as filing, email management, and document organization. Manage Expenses & Receipts: Track and organize expenses, ensuring all receipts are documented and ready for accounting. Building Maintenance Coordination: Follow up with vendors for office maintenance, ensuring that any repairs or service needs are addressed in a timely manner. Amazon Orders: Manage and place orders for office supplies through vendors such as Amazon. Employee Events: Organize internal events, team-building activities, and other employee-focused events. Document Organization: Assist with the organization and management of company documents for easy access and retrieval. Required Skills & Qualifications: Organizational Skills: Ability to efficiently manage multiple tasks, track inventory, and stay on top of procurement needs. Attention to Detail: Ensuring all office supplies are adequately maintained, restocked, and properly managed. Strong Communication Skills: Excellent written and verbal communication when interacting with staff, vendors, and guests. Experience: Previous experience in an administrative or office support role preferred. Computer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), and familiarity with expense tracking systems. Customer Service: Experience in a customer-facing role, particularly when greeting and assisting guests. Problem Solving: Ability to identify and resolve office-related issues effectively and efficiently. Presentation Skills: Comfort in creating professional presentations with a good understanding of design principles to ensure clarity and visual appeal. Travel Coordination: Experience with managing travel arrangements, including booking transportation and accommodations. Experience & Education Requirements: Education: High school diploma or equivalent required; a bachelor's degree in business or a related field is a plus. Experience: At least 1-2 years of administrative or office support experience. Specialized Skills: Familiarity with procurement, inventory management, travel coordination, event planning, and document management is a plus. Why Join Us? Be a key player in an impactful, company-wide initiative. Work in a collaborative and supportive environment with growth opportunities. Leverage your skills in a role that bridges technical and business functions. Competitive compensation package and benefits.$32k-44k yearly est. 12d agoAdministrative Assistant
Christian Health
Project Assistant Job In Wyckoff, NJ
We have had the privilege of caring for those in need for more than a century. Founded on the belief that everyone has the right to exceptional care, today we continue to provide quality care and services for our many residents, patients, and clients. Caring is not simply what we do, it is who we are. Why Join Our Team: Across our four campuses, eleven communities, five service offerings, and hospital, we are ultimately one unified team. Together, we nurture a compassionate, collaborative culture that enables continuous improvement and allows our team members to learn, grow, and shine in their careers. Surround yourself with people who care about making a difference - come join us! We have an exciting opportunity for a part-time Administrative Assistant in our Pastoral Care department. The Administrative Assistant supports the Director of Pastoral Care and the Pastoral Care Staff with secretarial, clerical and administrative functions. Ability to manage their work schedule with a conscientious work ethic. Demonstrates an understanding of, and embraces, the mission and vision statements of Christian Health. Competencies: Answers incoming phone calls for the Pastoral Care Department. Provide phone contact to community churches regarding resident/patient admission, per direction of Pastoral Care staff. Relay timely, accurate information and messages. Exercises critical thinking skills in coordinating and carrying out plans and events on behalf of Pastoral Care. Maintains accurate, timely and updated Pastoral Care/ Church Relations database including information on churches, clergy Visits, volunteer information. Develops, maintains and runs database reports, as requested. Meets regularly with Pastoral Care Director, to review department needs, projects, tasks and assignments and execute necessary plans and actions as directed. Provides secretarial and administrative support to the Pastoral Care department including the preparation, revision, typing, copying and distribution of letters, correspondence, sympathy cards, minutes to all meetings, information packets for churches, department forms, presentations. Maintains e-files or hardcopy files, as directed. Coordinates Worship Service scheduling in all CH programs. Maintains master schedule, contacts/confirms all details for scheduled community Worship Leaders/Accompanists. Types/sends letter of confirmation, reminders, letters of thanks, secures reimbursement for guest worship leaders, and welcomes new worship leaders. Develops, updates and maintains database of resident/patient information including initial screenings, hospitalizations, discharge and death to facilitate pastoral care services, scheduling, and communication. Attends Pastoral Care Department meetings; takes minutes, types and distributes. Prepares materials for meetings. Reserves meeting room. Sends agenda and meeting reminders. Tracks, updates, edits and maintains assigned department policies and procedures, and departmental forms. Maintains and reorders office supplies for the department. Coordinates all aspects of Clergy Day Events and related events for the department, including mailings to attendees, registrations, tracking of RSVPs, preparation of packets/materials, room reservations and room set-up, arrangements for meals/refreshments. Works closely with Pastoral Care staff to coordinate speakers, confirm details and provide event-day preparation, greeting, oversight, and support. Respect for cultural and religious differences of staff and residents. Should express a willingness to learn and seek new information, training and resources needed for this position. Qualifications: One (1) year secretarial experience required. Experience in data-base management required. Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Publisher). Schedule: Part-time 9am-1pm, Monday - Friday. Education: High School Diploma required. Secretarial school graduate and/or experience preferred. Christian Health offers a wide variety of benefits to part-time employees that includes: 401k plan for all employees who are 21 years old or older Tuition Reimbursement Employee Assistance Program Direct Deposit Credit Union Child Day Care Center on campus Gift shop on campus Free onsite parking on campus Pay differentials Exclusive employee discounts and special offers Access to earned wages prior to payday If you are interested in this great opportunity, please apply today on our website listed below. *************************************$33k-41k yearly est. 12d agoOffice Administrator
Gorjian Acquisitions
Project Assistant Job In Great Neck, NY
We are seeking a proactive and organized Office Administrator to support daily operations, assist with marketing and outreach efforts, and ensure smooth internal processes. This role involves general administrative support, light marketing tasks, data organization, and team coordination. The ideal candidate is detail-oriented, tech-savvy, and able to multitask effectively in a fast-paced environment. Key Responsibilities: Oversee office operations, ensuring smooth day-to-day workflow and team coordination. Manage scheduling, emails, and communication to keep projects and tasks on track. Support marketing efforts, including social media updates, email campaigns, and light graphic design. Maintain and organize internal databases, outreach lists, and company records. Assist in sourcing and organizing data for business development initiatives. Work closely with management to streamline processes and improve efficiency. Handle general administrative tasks such as document management, data entry, and reporting. Qualifications: Strong organizational and multitasking skills with high attention to detail. Excellent written and verbal communication abilities. Proficiency in Microsoft Office and familiarity with marketing tools (e.g., Canva, Constant Contact, social media platforms) is a plus. Ability to work independently, take initiative, and adapt to shifting priorities. Previous experience in an administrative, marketing, or operations role is preferred. This is a great opportunity for someone who thrives in a dynamic work environment and enjoys supporting a growing team. If you're highly organized and eager to contribute to a fast-paced business, we'd love to hear from you!$35k-49k yearly est. 26d agoPatient Experience and Administrative Coordinator
Bear Brook Pediatric Dentistry
Project Assistant Job In Hoboken, NJ
Start Your Career with Bear Brook Pediatric Dentistry No Experience Needed - Fully Paid Training Provided! Looking for a fulfilling career in healthcare but don't have prior experience? Bear Brook Pediatric Dentistry, a leading provider of children's dental care in the NYC metropolitan area, is hiring a Patient Experience and Administrative Coordinator at our Hoboken, NJ location. This is a perfect opportunity for individuals looking to gain valuable healthcare experience, transition into the medical or dental field, or build a long-term career in a growing practice. Why Choose Bear Brook? Work in a Modern, Upscale Practice: Our clinic is equipped with the latest technology, creating a professional and innovative environment. Comprehensive, Hands-On Training: We invest in your success from day one, ensuring you gain the skills needed to excel. Clear Career Growth Path: Move up from entry-level to more advanced roles with increasing responsibilities and compensation. A Meaningful and Rewarding Career: Whether you're looking to build a long-term career in dentistry or gain valuable healthcare experience, this role offers both professional growth and personal fulfillment. About the Role Position: Patient Experience and Administrative Coordinator Location: Montvale, NJ Schedule: Full-time & part-time positions available. Full-time: Five days per week, Monday-Friday (9 AM - 6 PM), with occasional Saturdays (8 AM - 3 PM). The exact schedule will be determined upon hiring. What You'll Do: Create a Premium Patient Experience: Greet families with warmth and professionalism, ensuring a seamless check-in and check-out process. Coordinate Appointments: Manage scheduling to optimize patient flow, minimize gaps, and enhance clinic efficiency. Manage Administrative Tasks: Insurance verifications with precision and care, collect payments, and update patient accounts with accuracy. Drive Clinic Growth: Lead marketing initiatives, community outreach, and brand development efforts to elevate our presence as the premier provider of pediatric dental care. Who We're Looking For We're not just hiring for skills. We're looking for potential. If you have a positive attitude, a strong work ethic, and a passion for patient care, you will thrive at Bear Brook. A cheerful and professional attitude: You're friendly, energetic, and love working with people. Strong communication and teamwork skills: You enjoy interacting with patients and collaborating with colleagues. Attention to detail with the ability to perform administrative and clinical tasks accurately. Proactive mindset to efficiently fill schedule gaps and optimize patient flow. You can multitask in a fast-paced environment. A willingness to learn and grow: You adapt quickly and are excited about gaining new skills. A commitment to excellence: You take pride in delivering high-quality patient care. Compensation & Career Growth Opportunities Entry-Level: $38,000 - $44,000 High school diploma or equivalent No prior dental experience required Strong interpersonal communication skills, positive attitude, and ability to learn quickly Intermediate-Level: $44,000 - $52,000 Bachelor's degree in a relevant field (Communication, Hospitality, Business, Marketing, Administration, Healthcare, Public Relations, Psychology, Sociology, Education, or a related discipline); OR 3+ years of experience in hospitality or customer service, delivering high-quality client interactions Senior-Level: $52,000 - $57,000 (Currently no open positions, but we welcome top candidates) 2+ years in a dental or medical clinic, including 1+ years in a leadership role; OR Supervisory experience in hospitality or healthcare settings Proven leadership, problem-solving, and multitasking skills Benefits & Perks Competitive Compensation & Performance-Based Growth Opportunities Fully Paid Training & Professional Development Health Insurance & Paid Time Off Supportive Team & Positive Work Environment If you're looking to build a rewarding career, gain invaluable experience, and grow within a high-performing team, we'd love to meet you! How to Apply Apply today and take the first step toward an exciting career at Bear Brook Pediatric Dentistry! Learn more about us: *************************** Follow us on Instagram: @BearBrookKids$52k-57k yearly 3d agoBranch Market Administrator
Phyton Talent Advisors
Project Assistant Job In Stamford, CT
We are working with a top tier financial services seeking a highly motivated Branch Market Administrator to join their dynamic team in Stamford, CT. This role is ideal for a financial professional with strong leadership capabilities, administrative expertise, and regulatory knowledge. The Branch Market Administrator will be responsible for overseeing day-to-day operations, ensuring compliance with industry regulations, and supporting financial advisors in achieving business goals. Key Responsibilities: Provide leadership and administrative support to financial advisors and branch personnel. Oversee operational processes to ensure compliance with firm policies and regulatory requirements. Act as a liaison between financial advisors and various internal departments, facilitating smooth workflow and operational efficiency. Supervise administrative staff and manage branch operations, including risk management, client service, and financial reporting. Assist in implementing strategic initiatives to improve client experience and business development. Monitor regulatory changes and ensure branch adherence to FINRA, SEC, and firm compliance standards. Handle escalated client service issues with professionalism and efficiency. Provide training and mentorship to administrative and junior staff. Qualifications: Licenses: Series 7, 66, 9, and 10 (or equivalent supervisory licenses). Experience: 2-5 years of experience with a leading financial institution. Management Experience: Prior experience in an Administrative Manager role or other leadership position within the financial services industry. Strong knowledge of financial products, branch operations, and compliance requirements. Excellent communication, organizational, and problem-solving skills. Ability to manage multiple priorities in a fast-paced environment. Why Join Us? Competitive salary and comprehensive benefits package. Opportunity to work with a top-tier financial institution in a thriving market. Professional development and career growth opportunities. Collaborative and client-focused work environment. If you meet the qualifications and are looking to advance your career in financial services, we encourage you to apply!$32k-46k yearly est. 5d ago
Learn More About Project Assistant Jobs
How much does a Project Assistant earn in Greenburgh, NY?
The average project assistant in Greenburgh, NY earns between $29,000 and $82,000 annually. This compares to the national average project assistant range of $25,000 to $57,000.
Average Project Assistant Salary In Greenburgh, NY
$49,000
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