Project Assistant Jobs in Elmhurst, IL

As the Administrative Assistant, you'll step into a central role supporting a C-level executive, providing essential administrative duties, streamlining schedules, and fostering smooth communication among team members. This role requires exceptional organizational prowess, a keen eye for detail, and the utmost discretion in handling sensitive information. You will be at the heart of the action, contributing significantly to the efficiency and effectiveness of the operations. Join this dynamic financial firm where every day brings new challenges and opportunities to learn and grow! Responsibilities Provides administrative support including calendar management, meeting scheduling, and travel logistics. Preparing and organizing materials for meetings, presentations, and reports. Manages routine correspondence and communications on behalf of the leadership office. Act as a liaison between the leadership office other departments, and key stakeholders ensuring effective communication and collaboration. Facilitate internal/external communication, responding to inquiries, and managing email correspondence. Assists in coordinating and scheduling executive team meetings and events. Manage special projects, research, communications, and other initiatives as assigned. Monitor project progress and address potential concerns. Manage and organize documents, files, and records for the executive office. Prepares proper filing and maintenance of confidential information. Coordinates travel arrangements, including booking flights, hotels, and ground transportation for the executives and other team members as necessary. Support the team with special projects, research, and other initiatives as assigned. Collaborates with other administrative staff to ensure seamless workflow within the executive office. Ideal Experience Bachelor's degree preferred. 3-5 years of experience as an Administrative Assistant, preferably in a corporate setting. Strong organizational and time-management skills. Excellent communication and interpersonal skills. Ability to handle multiple tasks while properly prioritizing urgent and high-impact work. Proficiency in MS Office (Outlook, Word, PowerPoint, and Excel), Windows, and Adobe Pro. Ability to maintain confidentiality and handle sensitive information with discretion. The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

We are seeking a Construction Project Administrator to join our dynamic team. This role provides crucial administrative support to the president and project management team, ensuring seamless project execution from business development through construction completion and closeout. Key Responsibilities: Serve as the primary point of contact for client and contractor communications. Manage, organize, and coordinate invoices, reimbursable expenses, and general expenses for processing by the company's bookkeeper. Assist in identifying and pursuing new business opportunities. Perform clerical tasks such as scanning, copying, and maintaining job folders for all construction projects. Support project managers in tracking project costs and maintaining construction project cost accounting. Utilize Procore to create, track, and process all project contracts and change orders. Provide ongoing support to contractors, including initiating contractor payment applications, lien waivers, certified payroll, and MBE/WBE participation forms for consolidation into monthly payment reports for clients. Uphold company values and ensure compliance with all company processes and procedures. Qualifications: Education: High school diploma or GED required; Bachelor's degree preferred. Experience: 5+ years of administrative experience in the construction industry. Strong initiative, sound judgment, and commitment to excellence. Excellent written and verbal communication skills. Exceptional organizational abilities and keen attention to detail. Ability to build and maintain strong, collaborative relationships. Professional demeanor and ability to manage multiple tasks simultaneously. Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Procore. Working knowledge of construction payment applications (AIA Forms G702/G703), lien waivers, and certified payroll processes. Benefits: Competitive salary for a long-term position. Comprehensive benefits package, including health insurance, profit sharing, and 401(k). Paid holidays, sick days, personal days, and vacation time. Collaborative and casual work environment. If you are a detail-oriented professional with a passion for construction administration and project management, we'd love to hear from you!

TransPerfect Legal Solutions is currently looking for recent grads with analytical mindsets and great customer service skills to join our team as a Project Coordinator. This is the perfect way to begin your career in Project Management. The e-Discovery Project Coordinator assists a team of Project Managers in overseeing the execution of litigation support projects and is ultimately responsible for the quality and timeliness of each project. Builds relationships with clients, learning each client's technical specifications and advising on best practices when appropriate. Identifies potential project problem areas and solves those problems before and as they arrive. This is a junior-level project management role with the potential to become a Project Manager. Description: Assist Project Managers with client requests Responsible for the execution of litigation support projects Oversee full life cycle of projects according to client parameters. Track delivery schedules, ensuring proper quality assurance, and manage changes in work scope Work closely with production staff to ensure proper allocation of resources based on deadlines and priorities set by the client Serve as a liaison between the production staff, and the client during the life cycle of a project Develop and utilize strong analytical skills to research potential solutions and determine appropriate course of action Ensure jobs are completed according to client, and industry standards, and that job specifications and deadlines are met About You: As a Project Coordinator you are a: Creative thinker - You are curious and unafraid to ask questions Hard worker - You are industrious and diligent in everything you do Innovator - You are willing to initiate changes and introduce new ideas Your experience includes: Minimum Bachelor's Degree from a 4-year college or university; Business Administration, Computer Science, Mathematics majors are preferred Knowledge of MS Office applications including MS Access required Available to work overtime, including evenings and weekends as needed Available by phone or email when out of the office as needed Ability to work well under pressure and meet tight deadlines Excellent customer service skills Must be a high-level problem solver and have high multi-tasking skills Knowledge of SQL and/or Visual Basic is a plus Where Your Career Is Going: At TransPerfect, there are a lot of growth opportunities. This is a great position to start your career within eDiscovery Project Management. All departments offer career growth and development that can combine your skills, interest and experience. We encourage our employees to have a continuous dialogue with management about growth opportunities throughout your tenure with the company. End your job search and find your career at TransPerfect #careers NOTjobs. Why TransPerfect: For more than 25 years, we have honed a culture where all kinds of ideas are shared and new ventures are not only welcomed, but also encouraged. In this fast-paced environment, employees are intellectually stimulated so they can grow alongside the organization. From Intern to President, we believe that every single employee should have a voice and contribute to the amazing services we offer our clients. We also offer a comprehensive benefits package including medical, dental, and vision insurance, 401k matching, membership to child-care providers, and other TransPerks. You even get your birthday off because let's face it, we're stoked that you were born. TransPerfect provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. For more information on the TransPerfect Family of Companies, please visit our website at *********************

Project Coordinator FLSA Status: Full Time, Exempt Pay: $46,000-$52,000 per year (non-negotiable) The Opportunity: Come join our team! We are hiring a class of high potential results-oriented individuals to join our team as a Project Coordinator. The Project Coordinator Role operates as a valuable contributor within our Project Teams. Our Project Coordinators work on multiple complex projects for customer programs that typically exceed $1 million in revenue. You will work with household names and see your work in your day-to-day lives. We love what we do! The role offers advancement opportunities due to our business model, which focuses on promoting from within. The successful candidate will be able to work in a fast-paced environment, communicate effectively with internal stakeholders and possess the ability to deliver assignments with a high level of excellence. Our Company: Co-founded by Larry Sicher in 1991 as a local sign and service agent, Identiti has been focused on excellence in customer service and communication since its inception. Now led by brothers Michael and Zack Sicher, the company has grown to become a national provider of exterior and interior signage, graphics, and maintenance services, with 2800+ employees and installation and service partners. The comprehensive offerings include Design, Project Management and Manufacturing for signage and branded environment programs across multiple industries. Identiti offerings also include a full range of Maintenance services including preventive and planned Maintenance Programs. Our Culture: At Identiti, our culture is the most important aspect of our business. Although the company has grown significantly over the last 25+ years, we take pride in maintaining our family dynamic. Our culture is predicated upon hiring individuals that understand and live our values of Adaptability, Courageousness, Communication, and being Inspirational. Responsibilities: Negotiate and schedule field service utilizing our national network of field technicians. Follow and implement tasks from the project schedules/templates to ensure all projects are executed on time and within budget according to the customer's committed date. Coordinate external vendor schedules including job-site surveys, manufacturing, transportation, and final installation of products at customer location to ensure on-time delivery. This work will be captured in our ERP system, attention to detail and sense of urgency are critical. Attend and actively participate in scheduled project meetings; Proactively communicating all concerns that impact the projects and offer viable solutions to customer issues. Execute project tasks to provide a smooth flow of progress throughout the project until completion. Utilize effective communication to develop strong relationships with your team and other PM teams. Create and maintain positive relationships with external partners including vendors and subcontractors always treating them fairly and professionally in all interactions. Proactively manage changes in project scope utilizing problem-solving techniques to identify potential issues and devise contingency plans as required. Keep all administrative tasks up to date and tracked within our timeline and procedural processes. Project Coordinator Requirements: Associate degree or two years of general work experience Previous experience in a fast-paced role Highly organized and able to multitask Strong attention to detail and problem-solving skills Excellent communication skills Capable of executing job tasks in Identiti's Enterprise Resource Planning (ERP) System Able to work both independently and as part of a team Proficiency in utilizing Microsoft Office, email, and internet Enjoys being busy Company Culture: Opportunities to give back and participate in charitable events through our Identiti Gives Back program. Team building activities, such as our Halloween Contest, Monthly Trivia games, Virtual Cocktail hours, and other events planned by our Fun Committee. Continued Training and Development opportunities offered internally as well as through our industry association. Coffees, CFT's and other Cultural Initiatives to drive engagement through our Culture Committee. Rockstar office space with free parking, free food and drink, great all-around vibe in Hoffman Estates. In office work subject to Illinois Covid numbers. Company Benefits ( Including but not limited to) : Family health coverage including medical, dental and vision Telecommuting/remote days 401K Generous time off program On-site fitness center Identiti provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Office Coordinator - Glenview, IL $58,000 - $68,000 Annually + Benefits + 401K + PTO! We want to inspire people to embrace plant-based eating and make choices that reduce their environmental impact. As one of Europe's leading brands in plant-based foods, we are dedicated to making delicious meals accessible to all who want to explore the exciting possibilities of plant-based diets. Whether you enjoy meat, flexitarian, vegetarian, or vegan, you can enjoy plant-based burgers, sausages, and more-without sacrificing flavor. We are currently seeking an Office Coordinator to support our daily administrative functions. In this essential role, you will coordinate tasks, handle event planning, and support office operations to ensure everything runs smoothly. If you are detail-oriented and passionate about providing exceptional administrative support, please apply. In This Role, You Will: Create a welcoming atmosphere by ensuring the office is a well-organized, inviting space for employees and visitors alike. Take the lead on organizing office events, celebrations, and activities that strengthen our team culture. Coordinate and assist with the planning and execution of trade show events, ensuring seamless logistics, engaging booth setups, and a memorable brand presence. Manage vendor relationships and office supplies to keep things running efficiently. Assist with basic administrative tasks, including expense tracking, processing invoices, and maintaining office records. Act as a key point of contact for employees, ensuring their office-related needs are met so they can focus on their work. Help implement small but impactful improvements to enhance productivity, collaboration, and the overall workplace experience. What We're Looking For: 1 year of experience in office coordination or administrative support. Strong organizational skills, with the ability to anticipate needs and solve problems before they arise. A proactive attitude and a passion for creating a positive, productive work environment. Excellent communication skills and a natural ability to build relationships across teams. Corporate Resources/CRT (on behalf of our client) has been hired to source a full-time, permanent Office Coordinator.

Job Title: Project Coordinator Reports To: Assistant Project Manager, Project Manager, or Senior Project Manager FLSA Status: Non-Exempt The primary responsibility for this position is to support project planning, construction, and close-out activities as required by project or contract specifications. This position may also assist with the development of project plans and schedules to execute scope safety, efficiently, and cost effectively. May also help monitor project performance (cost, schedule, scope changes, safety, and quality). ESSENTIAL FUNCTIONS: Set-up project folders/work packets. Maintain project files throughout the course of the project (from planning through close-out). Entry of estimates and production review in multiple software systems. Printing job logs and timesheets as necessary. New job activation including requisition and release process in INTREN job software. May coordinate with A/R to ensure proper billing & payment. Prepare and generate routine reports and correspondence; some involvement in preparing more complex reports. Review field reports; provide summary reports to Assistant, Project or Senior Project Manager as required. Assist with preparation of proposals. Call and / or enter locates. Create and maintain project submittal log. Follow-up with vendors to obtain submittals and current equipment delivery information. Data entry of project information into multiple systems as required. Submit / Track / Follow-up on permit status as required. Track / Scan / Submit As-Builts to customer. Attend customer scheduling / job coordination conference calls as required. Assist the PM in monitoring the work on a regular basis to assure good quality control - conformance with contract documents (plans and specs). Review and track vendor invoices for accuracy and compliance with the contract terms and provide recommendation to PM. Job Close-out as required. May assist with researching new business leads. Other duties as assigned. DESIRED MINIMUM QUALIFICATIONS: Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work. High School diploma, Associate's Degree preferred or equivalent experience. Knowledge of advanced functions of Word, Excel, Outlook, MS Project, Power Point, and Internet Explorer. Must have excellent communication skills and writing skills. Must be able to comprehend and communicate information that is technical in nature. Effective analytical and problem solving skills with great ability to prioritize workload and meet deadlines. Exceptional interpersonal communication, presentation, and writing skills. Well organized, team player, professional and energetic. Intren is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Dunn Solutions Group is a digital transformation consultancy focusing on E-Commerce, Analytics, and Marketing Automation. We are looking for an enthusiastic and motivated Office Coordinator to: Provide support for our office including, but not limited to, HR compliance, data entry, filing, records management, and assisting with general office projects. Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing, and shipping packages, and updating contact database and employee list. Coordinate with our Network and Systems Engineer on all office equipment. Manage organization charts and employee directory for the company. Assist our recruiters/sales professionals with administrative projects as they arise. Work with our Controller to drive daily operations of accounting while receiving, entering, and paying bills through QuickBooks. Ensure all employee records are accurate and up to date. Supervise and coordinate overall administrative and office activities (holiday parties, summer parties, and team building events.) Coordinate appointments/meetings and manage staff calendars and schedules. Assist in the onboarding process for new hires. Responsible for general office readiness tasks including inventory/resupply of general office areas. Filing and sorting incoming mail Act as an official point of contact for administrative needs Other duties as assigned or directed by management. Skills and Qualifications: 2-3 years of Office Management or Executive Assistant experience Highly organized with strong attention to detail Excellent written and verbal skills Resourceful and able to execute tasks with minimal supervision Ability to multitask and handle competing priorities Displays good judgment and confidentiality when working with sensitive material Proficient in Microsoft Excel, Word, PowerPoint, and Outlook Associates degree

For 100 years, ABOC has fostered deep ties to our customers and our community, serving the banking needs of countless businesses, organizations, institutions, and individuals, many for multiple generations. These relationships are based on profound trust, in-depth understanding and highly personal and responsive service provided by our experienced bankers. We take tremendous pride in being a great place to work! We value the contributions our employees bring to the table every day. We work hard to nurture and maintain a mutually respectful, diverse culture that fosters teamwork and a commitment to exceptional customer service. ABOC is hiring an Administrative Assistant. This position is responsible for providing operational and administrative support to sales staff, administrators and investment portfolio managers within the Trust Administration, Investment and Marketing area. RESPONSIBILITIES: Performs various departmental administrative functions in accordance with operational priorities including daily attendance reporting, document preparation (tickets, checks, wires, forms, spreadsheets, reports, tax forms, etc.) and supply maintenance. Assists with the preparation of and maintains detailed instructions and procedures for custody trust accounts. Completes RFP's, RFI's, consultant questionnaires and client presentations. Provides phone coverage, scans departmental documents and maintains database and filing systems. Enters, updates and balances transaction data, information and applicable rates in various software applications. Participates in the preparation of quarterly fact sheets. Coordinates Bank arrangements for and personnel involvement at client professional conferences and exhibits. Maintains Trust Custody mailing list and departmental legal files for Trust/Investments. Generates monthly data reports for presentation to the Board of Directors. Responds to annual audit/5500 requests as needed. Attends client meetings and events as required. Completes special projects as assigned. Performs other related duties as assigned. REQUIRED EDUCATION, EXPERIENCE AND SKILLS: High school diploma or equivalent (required) Microsoft 365 Experience Three (3) years of financial experience which demonstrates knowledge of financial practices (required) Experience in a Taft-Hartley administrative or trust administration environment (preferred). BENEFITS: Competitive compensation package Full health insurance (medical, dental and vision), 401(k) Life insurance Education Assistance Paid Vacation Days Employee Assistance Program Open-door work environment Opportunities for advancement Community Service Opportunities Compensation: $40,000 - $50,000 This salary range is inclusive of several factors, including experience, qualifications, and market trends. We are an equal opportunity employer and value diversity, equity, and inclusion at our company. We do not discriminate based on any protected category. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

LaSalle Network has recently partnered with a financial services company, that is seeking a reliable and client-focused Office Administrator to join their team. This is a high-level, long-term role requiring strong interpersonal skills and attention to detail, particularly in handling client financials. This role is onsite in Frankfort, IL and the ideal candidate will be responsible for overseeing office operations, supporting staff, and ensuring efficient day-to-day functions in a professional financial services environment. Office Administrator Responsibilities: Serve as the first point of contact for clients and vendors, ensuring exceptional customer service. Manage office operations, including scheduling, correspondence, and administrative tasks. Maintain accurate records and documentation with high attention to detail. Assist with financial reports, client accounts, and internal documentation as needed. Coordinate internal and external communications in a professional manner. Support executives and team members with administrative needs. Uphold company policies and maintain a professional office environment. Office Administrator Requirements: Strong interpersonal and communication skills Excellent organizational abilities and attention to detail Customer service-oriented mindset Ability to multitask and prioritize tasks effectively Proficiency in office software and general administrative duties If you are interested in this opportunity and meet the qualifications, please apply today! Thank you, Kaleb Krigbaum Project Manager LaSalle Network LaSalle Network is an Equal Opportunity Employer m/f/d/v. LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Title: Project Manager I Duration: 2+ Years Location: Oakbrook Terrace, IL Job Description: Experience in Project Management and/or Contract Management in an enterprise level Engineering and Construction Environment is highly desired. Role includes the following responsibilities: - Processing Asset Suite 8 items. Includes Contract Requisitions, Contract Payment Authorizations, Contract Change Requests, Vouchers. - Reviewing Contract Proposals to identify work scopes and costs - Reviewing Invoices for accuracy and appropriate charges - Tracking material delivery status and location - Assisting in schedule development, tracking schedule milestone adherence by other task owners - Assisting in tracking program progress and deliverables - Facilitating project close-out activities among task owners Requirements: Bachelor's degree required. 2 years minimum professional experience supporting project or project functions. Experience with contracts, invoices, reporting, financials. Experience with Microsoft excel and Word ppt. Utility/Construction experience is desired. SCADA experience is a plus, but not required. Position requires good organization and communication skills, attention to detail and high productivity and work quality. Additional Information Thanks & Regards' ___________________________________________________________________________ Vikram Bhalla | Team Recruitment | Mindlance, Inc. | W: ************

Clarion Construction is looking for a qualified candidate pursuing a career in the Construction Management/Architecture field to join our Account Management Team. He/She will be responsible for assisting Project Manager, Account Managers, and Project Estimators at various stages of the construction process on multiple interior construction projects. He/she should be prepared to work in a fast-paced team environment and will gain broad experience in various aspects of interior construction. Responsibilities: * Assisting with drawing & document coordination (electronic & print) with project team & subcontractors; and distributing documents to project stakeholders. * Assist with preparing submittals, change orders, bid proposals & other project paperwork. * Maintain records on construction software used to track documents, RFI's, drawings and change orders. * Exposure to cost estimating, planning and scheduling, materials procurement, cost control and quality management. Skills: * Excellent verbal and written communication skills; ability to interact with architects, sub-contractors and vendors; capable of writing reports and business correspondence. * Computer skills: working knowledge of Word, Excel & Outlook, and familiarity with Sage construction software is a plus. * Highly self-motivated, ability to work individually, demonstrates problem solving and analytical thinking toward data in order to suggest appropriate solutions. * Skilled in organization, prioritization and time management. * Skilled at working under stress to meet project deadlines while still paying attention to detail. * Desire to learn and contribute. * Degree in Construction Management/ Architecture is preferred. Application Procedure: Email resume to ***************************** & ********************************

Felix is a luxury lifestyle magazine currently serving Chicago, Los Angeles and New York. The pages of this glossy publication cover the latest trends in fashion, fine dining, nightlife, arts and culture. Featuring ultra luxe fashion profiles, restaurants, and the season's must-have accessories from the world's top writers and stylists. Luxe Media, LLC and Felix Magazine are the marketing names of The Aparecio Foundation, NFP (“TAF”). Luxe Media, LLC. is committed to developing a fun and productive work culture that is conducive to positive results! We offer a uniquely open environment that demands initiative and imagination from every single team member that are heard, tested, and genuinely empowered to lead by example and create lasting impacts on our organization, its programs, and the community. This is an internship/volunteer opportunity with standard industry sales Commission Only. Job Description Responsible for significant, Institute-wide projects, typically with large budgets and sizeable staff, focused on meeting project commitments, including communications with sponsors stakeholders etc.; would not necessarily have strategic or operational responsibilities. Spends majority of time on project management responsibilities. Leads the development and implementation of a broad, coordinated set of plans and programs to meet the goals and priorities of the department(s). Cultivate contacts with vendor requirement planners or developers - to obtain information about future vendor developments in the functional area and to try to influence developments in ways favorable to The Aparecio Foundation. Participate in outside professional activities to maintain knowledge on developments in the field. Establish liaisons with universities and other comparable vendor users to keep abreast of status of computing and communications activities at these institutions. Continuously improve project management toolkits and methodologies used within IS&T. Provide expertise and consulting to project managers in the process of project management and in the softer skills of team dynamics, team building and group motivation. Qualifications Minimum 5 years of increasingly responsible experience, with at least five years of managing increasingly complex projects in a technical environment. Able to work effectively and efficiently toward goals in a complex, fast paced, diverse environment with multiple and changing demands. Known for effective leadership of staff. Passion for client satisfaction. Understanding of higher education - its community and its technology requirements - is highly desirable, but not required. Deep knowledge of principles, practices and theories in own professional discipline. May have knowledge of more than one professional discipline. Outstanding record of project management success, both in results achieved and in use of professional methodology Designs solutions for varied internal/external clients. Considered a resource for others. Strong and current awareness of external trends and best practices. Additional Information All your information will be kept confidential according to EEO guidelines.

Do you want to build an impactful career to change the world for the better? Geosyntec has an exciting opportunity for a Project Administrator in one of our Central regional Chicago or Oak Brook, IL office. This position provides administrative and accounting support to our growing Central Region and interacts directly with Geosyntec billing and accounting staff, as well as with clients, vendors, and subcontractors, as needed. The selected candidate must be flexible and able to deal with a variety of requests, adapt to changing workloads and priorities and possess extremely strong organizational skills. Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family. To Learn More Visit: ********************************** Essential Duties and Responsibilities Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to: Contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization. Verify and/or edit project rate schedules and demographic data provided by Project Managers. Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions. Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections. Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing. Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager's direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by Project Manager. Track accounts receivable and accounts payable as needed for project processing. Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule. Generate established systems reports, as required. Assist with other office administrative functions as needed, such as filing, sorting mail, word processing, assisting with travel arrangements and office meeting set-ups. Assist with local business errands as needed. Skills, Experience and Qualifications A High School diploma and four (4) years (6+ preferred) of experience in project administration and invoicing, preferably in a professional services firm or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required) Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda. (required) Knowledge of job costing, contract file administration and comprehension of project revenue. (required) Working knowledge of Microsoft Office and proficiency in Excel. (required) Prior experience with BST, Deltek, Wind2 accounting systems. (preferred) Accurate data entry, writing and editing skills. (required) Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously. (required) Ability to effectively present information to Project Managers, and other internal clients. (required) Valid U.S. driver's license and a satisfactory driving record for business errands. (required) This opportunity will be posted for at least five days. Below are the potential compensation ranges that we in good faith believe are applicable for this role at the time of this posting and are only applicable for jobs to be performed in the specified location(s) below. The typical base salary range for this position is just one component of Geosyntec's total compensation package for employees. Actual compensation will be determined based on education, experience, skill set and location. Minimum Salary: $53,200/year / Maximum Salary: $87,435 /year (Chicago, IL) We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees. #LI-CC1 #LI-Onsite #LI-Hybrid

The final salary will depend on the candidate's qualifications. Those with 8 years or more of required experience can expect offers up to the midpoint of the salary range. Metra provides full pay ranges so candidates can consider their growth potential. OPENED UNTIL FILLED Financial Affairs is headed by the Chief Financial Officer and divided into four groups: Treasury; Accounting, Budget and Management Analysis and Business Efficiency & Process Improvement. The core mission of these groups is to provide accurate financial information so that Metra can run its business efficiently. Together these departments employ approximately 100 people. Reporting directly to the Department Head, Grant Administration, the Project Administrator III will manage capital project implementation processes including project setup, tracking, reporting and closeout. Review capital project implementation to ensure compliance with project scope, schedule and budget constraints, and ensure that all funding and regulatory agency requirements are followed and documented. Certify capital procurement actions such as purchase requisitions, invoices and contract changes for approval. Manage periodic reporting to funding agencies and create ad hoc funding agency reports. Prepares and updates monthly project status documents/reports. Chair monthly interdepartmental project status review meetings. Perform other related duties as needed to meet the ongoing needs of the organization. Metra is a railroad employer subject to the provisions of the Railroad Retirement Tax Act, not the Social Security Administration. Requirements Must have Bachelor's degree in Business, Accounting, Economics, or related discipline OR in lieu of degree, must have any combination of education and experience in capital grant administration that equals four (4) years. Must have two (2 years of work experience in grant or project management or budgeting/accounting. Working knowledge of federal, state and local governmental agency regulations, guidelines, and requirements related to grant administration. Must have knowledge using financial systems for cost control and monitoring. Able to multi-task, set priorities and meet strict deadlines. Proficient in Microsoft Office Suite, specifically Word and Excel. Excellent and effective verbal and written communication skills. Preferences Knowledge of FTA Circular 5010.1D, Grants Management requirements preferred. Metra employees in an active review period under the current discipline policy or who have documented attendance or performance issues will not be considered and/or selected for this position. Please note: Regardless of any state laws that legalize marijuana, Metra prohibits applicants and employees' use or possession of marijuana (or marijuana paraphernalia), or having detectable amounts of marijuana in their bodies, including synthetic and/or non-synthetic substances such as THC for any reason for pre-employment screening purposes, while on duty, subject to duty, on Metra property, or in Metra work equipment and vehicles. Metra is an Equal Opportunity/Affirmative Action Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, gender identity, disability, or any protected categories, assuming an individual can perform the essential functions of the job with or without accommodation. Metra is committed to ensuring that our career website and recruiting process are accessible to all individuals. If you encounter difficulties or limitations in using or accessing our online application, or if you require reasonable accommodations to complete this application, participate in interviews, complete any pre-employment testing, or engage in any other aspect of the employee selection process, please direct your inquiries to ***************.

Purpose of the Position: Responsible for the management of key company financial data, system upkeep and creation of various daily, weekly, monthly reports to review ensuring system data is always accurate. Essential Duties and Responsibilities: Coordinate with project team members to gather, analyze, and monitor project data, as well as prepare project status reports. Display analytical expertise and the ability to communicate effectively with staff members, management, and clients. Gathering and analyzing project data to identify its weaknesses and resolve any time-related or budgetary problems. Coordinating with project team members and providing suggestions or solutions to unforeseen issues when needed. Preparing project status reports for management review. Ensuring all project strategies are in compliance with company standards, as well as federal laws and regulations when applicable. Requirements Knowledge, Skills, and Competencies Required: Excellent knowledge of project management strategies, processes, and tools. Ability to analyze a range of complex data and make decisions based on analytical findings. Strong program coordination and administration skills. Experience working in large databases and systems. Good critical thinking and problem-solving skills. Solid communication and interpersonal skills. Ability to thrive in a fast-paced environment and work well under pressure. Knowledge and experience working with project financial data. Computer Equipment and Software Requirements: Expert level experience using Microsoft Office Suite & Outlook, Excel, and Adobe Acrobat (pdf files). Education and Experience Required: Bachelor's degree in project management or a similar field. 3 - 5 years-experience in an administrative role handling large volumes of complex data Company-Wide Benefits Medical, Dental, and Vision Insurance Options Dependent Care Programs HSA & FSA Options Employee Assistance Program Company-paid Short-Term and Long-Term Disability Company-paid Life Insurance Voluntary Life Insurance 401(k) and Roth 401(k) programs with match after 1 year of service (fully vested) 8 Paid Holidays Vacation Time / Personal Time Parental Leave Salary Description $65k - $72k per year

Tressler LLP is a full-service, modern law firm built on over 35 years of success. We are known for our people-centric approach to business, which includes collaborative teaming, professional development opportunities, and a positive work environment. We are currently seeking a Project Assistant for our Paralegal Department in our Chicago, IL office. Qualifications: Ability to type Familiarity with Microsoft Word and Outlook Ability to work a full-time job (7 hours a day from 9:00 a.m. to 5 p.m. weekdays) Not a hybrid work position - must be in the office daily Job Responsibilities: Working w/ NetDocs. uploading, downloading, and organizing documents Ability to type and draft cover letters Act as court runner Creating sharelinks to documents Following up with records and subpoenas Preparing binders, copying materials Looking over invoices Setting up Courtroom with AV Equipment Contacting Courts for document requests, looking up judge's name, case numbers and local rules Working with paralegals on projects Benefits: Medical, Dental, Vision Life Insurance 401K with company match 15 PTO days per year (Prorated based on start date) Paid maternity and paternity leave 8 to 10 paid holidays per year Salary: $40,000 to $50,000 (commensurate with experience)

Path Construction is a Commercial General Contracting firm with offices in Arlington Heights, IL; Scottsdale, AZ; Dallas, TX; Charlotte, NC; Knoxville, TN; & Tampa, FL. Path Construction is building projects throughout the country. A Project Administrator is an integral member of the project team. Primary Functions and Duties Direct support of delegated functions of Project Executive, Sr. Project Manager, Project Manager, Assistant Project Manager, Project Engineer, and Superintendent. May be assigned to Field Operations, Engineering, Estimating, or Project Controls. Assist in the coordination of on-site construction and engineering activities for construction projects. Interpret design/drawings, specifications, submittals, and other construction documents. Assist Superintendents, Project Managers, Engineers, and Coordinators with project-related technical and logistical functions. Includes subcontractor and supplier planning/administration, work assignments, etc. Interface with on-site departments as required resolving problems, ensuring quality of construction, etc. in support of overall project schedule. Examples of daily duties include: Emailing documents to customers Emailing work orders to our subcontractors Create documents; Contracts, Change Orders, Work Authorizations & Certificate of Completion Pay application review - AIA Documents G702/703 Compliance Documentation review and tracking Enter and track all new lead information into database(s) Update job status Assisting in answering all incoming calls Compose calendar details for Superintendent, or Project Managers Attend daily meetings Print out signed work orders and give to Superintendent Ensure all project closeout documents are obtained Check us out at *************** Requirements Be a team player, problem solver and able to think on your feet. Knowledge of computers and software, including standard MS Office applications. Detailed oriented Strong multi-tasking skills and organizational skills Excellent communication skills, both verbally and in written form Ability to work independently and in a team based environment Demonstrated willingness to be flexible and adaptable to changing priorities The ability to interact professionally and effectively with managers and co-workers Be enrolled in an engineering or construction-related degree program at an accredited college / university; construction industry background preferred. Construction experience is a plus Associate Degree or higher is a plus Benefits Annual Salary Range: $50,000 - $80,000 401(k) Program Health, Dental, Vision, Life, Long-Term and Short-Term Disability Insurance Company cellphone and computer Annual Bonus Plan

The final salary will depend on the candidate's qualifications. Those with 8 years or more of required experience can expect offers up to the midpoint of the salary range. Metra provides full pay ranges so candidates can consider their growth potential. Click here to learn more about our benefits! Metra is one of the largest and most complex commuter rail systems in North America, serving Cook, DuPage, Will, Lake, Kane, and McHenry Counties. The agency is linking communities in Northeastern Illinois by providing safe, reliable, and efficient commuter service. Metra's Capital Delivery Department is divided into seven sections: Stations and Parking Design, Civil/Structural Design, Electrical/Mechanical Engineering, Construction, NEPA, Project Management, and Project Controls. The Station and Parking Design manages the design of Metra's station and parking capital projects. The Wayfinding and Signs team is a subgroup of Stations and Parking Design that manages wayfinding and sign projects related to Metra stations. The Civil/Structural Design manages the design of capital infrastructure projects including tracks, bridges, and yard facilities. Electrical/Mechanical manages traction power and mechanical capital projects. Construction manages the construction of capital projects. The NEPA team manages the environmental review and historic resources review processes for capital projects. The Project Management team leads various capital projects across the Capital Program. The Project Controls team continually improves the processes and systems that are used to manage capital projects. Reporting to the Director, Project Controls, the Project Administrator provides administrative support to the Capital Delivery team in contract management and invoice monitoring and review. The primary duties include: Enter and update contract files and status reports in the Project Management Information System (PMIS), review reports and notify project managers of the status of submissions, and create project reports on related items. Conduct detailed third-party invoice reviews to ensure contract compliance, monitor the invoice workflow process within the PMIS ensuring all steps are completed, follow up with individuals or groups who are non-compliant, and notify project manager of issues. Work closely with members of the Capital Delivery Department to ensure staff resolve invoicing and payment issues and keep tasks on track. Monitor document and invoice workflows in the Enterprise Resource Planning (ERP) System, request updates on delays or vendor information requests from project managers, and follow up with internal departments once approvals have been received. Assist in performing quality control and process flow audits to ensure documents are completed and accounted for, properly routed through workflow, delivered to the appropriate party, and correctly filed in the document system. Promote safe work practices and maintain and foster a safe work environment. Perform other related duties as assigned to meet the ongoing needs of the organization. Metra is a railroad employer subject to the provisions of the Railroad Retirement Tax Act, not the Social Security Administration. Requirements * Bachelor's degree OR in lieu of a degree, a combination of education and experience that equals four years of contract management/contract administration or related work. * In addition to #1 above, must have a minimum of two years of contract management/administration or related work experience. * Good knowledge of contract administration principles. * Good knowledge of electronic document management systems. * Some knowledge of process flow. * Good organizational, analytical, and problem solving skills. * Strong record-keeping skills with attention to detail and accuracy. * Good communication skills. * Proficiency in Microsoft 365, Adobe Acrobat, SharePoint, and PowerBI. * Ability to prioritize and manage multiple assignments. * Ability to exercise discretion and good judgment in working with confidential information. * Ability to establish and maintain positive working relationships with stakeholders to gain their cooperation and support in assigned projects/tasks. * Must be available to work flexible hours in the early morning, late afternoon, evenings, or weekends. Metra employees in an active review period under the current discipline policy or who have documented attendance or performance issues will not be considered and/or selected for this position. Please note: Regardless of any state laws that legalize marijuana, Metra prohibits applicants and employees' use or possession of marijuana (or marijuana paraphernalia), or having detectable amounts of marijuana in their bodies, including synthetic and/or non-synthetic substances such as THC for any reason for preemployment screening purposes, while on duty, subject to duty, on Metra property, or in Metra work equipment and vehicles. Metra is committed to ensuring that our career website and recruiting process are accessible to all individuals. If you encounter difficulties or limitations in using or accessing our online application, or if you require reasonable accommodations to complete this application, participate in interviews, complete any pre-employment testing, or engage in any other aspect of the employee selection process, please direct your inquiries to ***************. Metra is an Equal Opportunity/Affirmative Action Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, gender identity, disability, or any protected categories, assuming an individual can perform the essential functions of the job with or without accommodation.

Supports Project Leadership in the efficient use of the firm's resources (people, processes and tools) and assignments with an administrative/operational emphasis on project management and project accounting activities and communication while effectively supporting the firm's values. Supports Project Leadership on a specific project or projects and shares responsibility for project successes. Responsibilities: Assists the Project Managers with initiation of HKS General Terms and Conditions and Release Forms Sets up and maintains the project directory of all contacts Assists the Project Managers with project meeting management, including scheduling, preparing and distributing agendas and meeting reports, maintaining action items log, ensuring proper file organization, and following up with team on a regular basis regarding progress Assists the Project Managers in maintaining project schedule and staffing within HKS's internal project planning web-based software Assists the Project Managers to track the delivery of implementation documents through all phases of a project, including sharing/harvesting lessons learned and project impact Helps while maintaining project information in the appropriate location so all project related information is current, complete, and accessible Helps to coordinate project team interaction internally through scheduling and proper communication with guidance from the project manager and project architect Attends project meetings and staffing meetings as necessary Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Tracks permit submittals and assist in submittal process Qualifications: Bachelor's degree in business or related field or an equivalent combination of education and experience Typically with 5+ years of experience within Architecture industry Proficiency in MS Office Suite, including Excel, Outlook, Word, PowerPoint and Teams Knowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferred Familiarity in the functionality of Vision or ERP software preferred Knowledge of Salesforce and its functionality Either has been or will be trained in Lean Six Sigma preferred Experience in project management preferred, including connecting people and resources Familiarity with professional services agreements Strong organizational skills and the ability to work on multiple projects at the same time Ability to support team with a diplomatic and collaborative style which puts value on relationships and collaboration Strong work ethic and eagerness to produce high quality, accurate results Ability to work independently, as well as part of a team and build professional relationships with clients Ability to hold sensitive information with a high level of confidentiality and integrity Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing Ability to anticipate, problem solve and apply innovative solutions Ability to collaborate in a team environment Ability to effectively meet deadlines at expected quality Travel may be required Base Salary Range: $68k - 78k annually - Chicago and Denver locations only The estimate displayed represents the general base salary range of candidates hired in the Chicago and Denver locations only. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty and training. HKS offers a comprehensive total compensation & benefits package with health, dental, and vision care coverage, 401(k) plans, life & AD&D insurance, short/long term disability plans, paid days off (sick leave, parental leave, vacation), and much more for benefits-eligible employees. To learn more about our benefits visit this page. If you currently work for HKS, please submit your application via the Internal Careers Portal. HKS is an EEO/AA Employer: M/F/Disabled/Veteran