Project Assistant Jobs in East Rancho Dominguez, CA

BIG LA is looking for an Executive Assistant/Office & Community Coordinator Do you want to join a global design company, and do you thrive in a creative environment? Do you have a strong work ethic, enjoy problem solving and don't mind rolling up your sleeves to get the job done? Then you might be exactly the person we are looking for at BIG - Bjarke Ingels Group. Executive Assistant / Office & Community Coordinator will be responsible for: Answering office phone line and e-mail and redirecting to the appropriate party Coordinating TaskRabbits for office maintenance and repairs as needed Monitoring and purchasing office supplies Greeting guests and procuring beverages/catering set ups for meetings General office appearance and maintenance, including plant/flower care and trash removal Receiving/distributing mail and coordinating shipments for the office Assisting with printing, mounting, and binding project materials as needed Hosting and coordinating office events, such as Friday Bars and Team Dinners Providing schedule, travel assistance, and ad hoc support to Partner-in-charge Document filing, preparing organization for business matters related to Partner-in-charge We seek a person who: Prior experience with facilities management helpful; interest in facilities management highly desired Is organized, structured and detail oriented with a positive can-do attitude Has a professional presence Is a good colleague and a team-player Is capable of multi-tasking Demonstrates responsibility, innovation, integrity, dependability, self-awareness and good work ethic Is proactive and completes tasks with a sense of urgency Has excellent interpersonal skills and written communication skills Feels that no administrative task is too little or too great Is a natural people-person who enjoys a busy and creative environment Is fluent in English Is extraordinarily service-minded, discreet, positive and trustworthy Proficient in basic computer skills, Microsoft Office Suite a plus At BIG, we value and encourage the following qualities: Be proactive - take initiative, do research and don't be afraid to try new things; prevent issues rather than just fix them Be reliable - be someone leadership can trust to deliver on any task Be accountable - from the big picture to the day to day, from production and team morale to liaising with Ops, own the decisions you make Be consistent - prove you can do it, and then do it again and again Be tenacious - be committed, show up, contribute with passion, do your best, get stuff done and don't give up Be independent - don't be afraid to ask questions but be able to take a task or project and run with it Be clever - be smart, know your stuff, think critically, keep the big picture in mind, figure things out and look up new knowledge, stay updated and be curious Be nice - be a team player and a good colleague, be honest, respect your colleagues, don't take yourself too seriously and have fun! Be generous - share your knowledge and skills with other BIGsters and mentor others when you can Compensation range for this role is $55,000 - 65,000 USD, based on relevant skills and professional work experience. Diversity has been part of our DNA since BIG's foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

We are seeking a highly organized and detail-oriented Office Administrative Professional to join our team. This role is crucial to the smooth daily operations of our office, ensuring efficiency and professionalism in all administrative tasks. The ideal candidate will be a proactive problem-solver with excellent communication skills and a passion for providing exceptional support. Experience in the jewelry industry is preferred and a strong administrative background with a willingness to learn is essential. The Office Administrative Professional will be responsible for providing comprehensive administrative support to the team, managing office operations, and ensuring a positive and efficient work environment. This includes handling communication, scheduling, orders processing, data entry, and various other administrative duties. The ideal candidate will be available full-time hours and be flexible to work within our hours of operation. This is an on-site position for our location in Los Angeles, CA. The average salary for this position is between $18-$25 hourly, based on experience. This compensation budget range may be adjusted at any time at the discretion of the company. Key Responsibilities: Office Management: Maintain a well-organized and efficient office environment. Organize incoming orders and ensure timely completion. Perform thorough quality control checks. Prepare outgoing shipments. Organize and manage incoming deliveries. Maintain office equipment and ensure proper functioning. Communication & Correspondence: Answer and direct phone calls, emails, and other correspondence. Work closely with the customer service team and provide timely communication. Manage and maintain customer databases and contact lists. Scheduling & Appointments: Manage the calendars and tasks of key personnel. Assist in ensuring all orders are shipped on time to customers. Data Entry: Enter data into various systems, including inventory and customer databases. Assist with generating reports and analyzing data. Inventory Management (Potential): Assist with inventory tracking and management. Conduct periodic inventory checks. Other Administrative Tasks: Assist with special projects as needed. Perform other related duties as assigned. Qualifications: Proven experience as an Office Administrative Professional or similar role. Experience in the jewelry industry. Excellent communication skills, both written and verbal. Strong organizational and time-management skills. Ability to multitask and prioritize tasks effectively. Strong computer skills. Detail-oriented. Professional and courteous demeanor. Ability to work independently and as part of a team. Willing to work extra hours if needed during the holidays. Flexible availability is a plus. High school diploma or equivalent required. About Ishaan International Inc.: Ishaan International Inc. is a family owned business that began crafting fine jewelry by hand decades ago. Our mission is to provide our customers with the highest quality diamonds and fine jewelry through ethically sourced and conflict-free diamond standards. As our passion for creating high quality fine jewelry grew, so did our family. Now in our 4th generation, we continue to craft elegant fine jewelry using genuine mined and lab-grown diamonds, precious gemstones, and even offer full service custom design. Knowing each final piece of jewelry is more than a purchase, it's a lifetime legacy of symbolism and love, and just like our family, it continues to grow. Our commitment to traditional craftsmanship runs deep, and we believe that the art of creating jewelry with skilled hands is an invaluable tradition worth preserving. We are proud to continue the legacy of making jewelry by hand, where each piece is carefully assembled by our expert gemologists in our Los Angeles, California headquarters. Our designs and craftsmanship are skills learned through mastering the industry's techniques and every order is truly unique and made to order. Our commitment to crafting jewelry in-house means we can ensure our product can be delivered without delay. We are a multifaceted company that sells both Wholesale and D2C via our two eCommerce platforms; DiamondStuds.com and DiamondWish.com. We pride ourselves on providing exceptional customer service and crafting heirloom-quality pieces. We are a close-knit team passionate about the art of jewelry and dedicated to creating a memorable experience for every client. To Apply: Please submit your resume and cover letter to *******************************. In your cover letter, please highlight your relevant experience and explain why you are interested in working for Ishaan International Inc.

Job Title: Purchasing Administrative Assistant Hire Type: 6-Month Contract with Potential for Extension or Direct Hire Pay Rate: $22-$25 per hour Schedule: Monday - Friday, 7:30 AM - 3:30 PM (overtime as needed) Benefits: Medical, Dental, Vision, PTO, Holiday Pay, and 401k. Position Overview: We are seeking a detail-oriented Purchasing Administrative Assistant to provide essential administrative and procurement support. This role involves handling customer purchase orders, invoice processing, and maintaining compliance with contractual agreements. Strong financial acumen and organizational skills are key to success in this position. Key Responsibilities: Provide administrative support, including document preparation, data entry, and correspondence. Process and track customer purchase orders, ensuring accuracy and compliance with contracts. Manage invoice processing, verifying data for financial accuracy. Maintain and update records in ERP systems, with SAP experience highly preferred. Assist in procurement activities and vendor coordination. Organize and schedule meetings, prepare agendas, and manage travel arrangements as needed. Generate reports using pre-defined tools and methods to support departmental objectives. Ensure compliance with company policies, regulatory standards, and data protection guidelines. Support process improvements to enhance efficiency in administrative and procurement functions. Perform other related tasks as assigned. Qualifications: High school diploma or GED required. 3-5 years of relevant administrative experience, preferably in purchasing or procurement. 2-4 years of experience processing invoices and customer purchase orders. Strong organizational skills with the ability to prioritize and manage multiple tasks. Excellent communication skills, both verbal and written. Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with ERP systems (SAP highly preferred). Customer service-oriented mindset with a keen attention to detail.

We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks. The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO). RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond. Duties and Responsibilities: Administrative Support : HR Support: Provide administrative support to the Chief People Officer CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations. Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members. Office Management: Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence. Oversee office equipment and purchase office supplies. Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency In This Role, You'll Bring with You: Proven experience in administrative or executive support roles. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. Ability to maintain confidentiality and handle sensitive information with discretion. Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills. Previous exposure to cross-functional work between different departments is preferred. Benefits Cell Stipend Paid/Sick Time Off Standard RMS employer-paid benefits (full-time*) Physical Demands Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time. Traditional office environment but may require nonstandard workplaces. At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

Company Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and operations, border security, and compliance. US Advisors brings proven expertise and a trusted insider network to help our clients solve their toughest challenges while managing risk. We acknowledge that change is accelerating. None of us can afford to think just two steps ahead; every decision we make today impacts our ability to safeguard, evolve, grow, and thrive. Our practice is rooted in deep expertise leading organizations through transformation and building operational, analytical, and technological strategies to meet mission demands. Job Description US Advisors is seeking a highly organized and detail-oriented Administrative Specialist I to support daily administrative operations. This full-time role will provide administrative and clerical support to DHS Immigration and Customs Enforcement (ICE). The Administrative Specialist will be engaging aliens who appear at ICE offices. The ideal candidate is bilingual English/Spanish, proactive, efficient, adaptable, and capable of managing multiple administrative responsibilities while maintaining a high level of professionalism and confidentiality. Responsibilities Data Entry & Record Management: Accurately enter and update relevant information in designated systems while maintaining confidentiality. Document Control & Compliance: Maintain organized records, files, and documentation, ensuring confidentiality and adherence to regulations. Appointment & Case Tracking: Monitor and verify scheduled appointments, ensuring timely filing of required immigration paperwork and notices. Case Status Monitoring: Ensure all immigration case statuses and outcomes are accurately updated and recorded. Administrative Support: Provide administrative and clerical support to agents and agency personnel, facilitating operational efficiency. Bilingual Communication: Communicate effectively in Spanish to support alien interactions and assist in translation as needed. Required Qualifications: High School diploma, GED or equivalent completed. 1 or more year(s) of proven experience in an administrative, clerical or office support role. Fluent in English and Spanish in a working environment. Experience working with Microsoft Word, Excel, Teams, and other Office 365 apps. High-comfort level working in a customer service facing position. U.S. Citizenship required. Preferred Qualifications: Associates degree or higher. Excellent organizational and time-management skills. Professional written and verbal communication skills. Ability to multitask and prioritize tasks efficiently. High level of discretion, professionalism, and attention to detail. Additional Information: Work mode is fully onsite at work/office location. You will be expected to report to your assigned location Monday to Sunday and work five 8-hour shifts within the business hours of 7:00 AM to 7:00 PM local time. Offer is contingent on candidates passing a thorough background check for federal employment. This position requires a background investigation, including a criminal history check, as part of the employment process. Successful completion of this background investigation is a condition of employment. The background investigation will include verification of employment history, education, and other relevant information as determined by the agency. Benefits: Health & Medical Insurance: Eligibility for employer-sponsored health, dental, and discounted vision coverage. 401(k) Plan: Eligibility after one full year of employment, with enrollment available at the beginning of each calendar year. Paid Time Off (PTO): Ten (10) days annually, including sick leave, accrued over time. Federal Holidays: Ten (10) paid Federal holidays, details to be provided during training/orientation. Compensation: Hourly Compensation up to $25.00 Equal Opportunity Employer: US Advisors is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.

Our Los Angeles based CPA, Tax, Accounting, and Business Management firm is looking for an individual to join our Tax & Accounting Support team. We are looking for an experienced individual, with a background in tax & accounting support with collating, assembly, and processing of tax returns as a main focus, along with general administrative office tasks and responsibilities. Applicants must have 2- 4 years with the following tax experience: collating tax returns, filing, processing of various tax, accounting, and payroll related documents and general office and administrative duties. This position will support the firm's professional staff in the areas of Tax & Accounting. Experience in a public accounting firm or involving the areas of Tax & Accounting required. Some bookkeeping experience could also be helpful. Primary responsibilities include: Ability to support the tax and accounting department and meet strict deadlines Work as part of a team to meet all tax filing requirements and due dates Delegate workflow between team members Collate, assemble, organize and process tax return documents Prepare client invoices Assist with client payment collections Maintain filing system Order supplies Help maintain the main tax and pension plan filing Maintain client documents and files Scanning documents for electronic archive Prepare various types of letters for professional staff Sort and deliver mail Set up of new clients Coordinate and track tax return extensions Direct communication with firm clients via phone, email, and fax Communicate with various firm vendors Provide administrative support as needed to staff Answer/ direct phone calls as needed Manage appointments and various calendars as needed We are looking for candidates who understand the importance of CLIENT SERVICE and who are eager to contribute to the firm's continued success. Candidates must have strong and proven communication skills, focused, self-motivated, and reliable. You should also be outgoing and personable, as this position requires superior customer service and TEAMWORK working directly with clients and departments. Candidates with an interest in gaining further knowledge in the field of Tax & Accounting, also a plus. Requirements Candidates with 2-4 years of experience in an Administrative and/or Support office environment. Candidates must have willingness to learn and ability to think outside the box. Candidates must be proficient in OUTLOOK, EXCEL and WORD. Lacerte tax software experience is also required. We offer competitive compensation and benefits package. Our benefits include health, dental, vision, paid time off, and profit sharing 401k. We also offer additional learning tools and courses to promote personal growth and professional advancement. Salary is based on experience.

Private Family Office - Administrative Assistant Salary: $65,000 - $75,000 + benefits A prestigious private family office on the Westside of Los Angeles is seeking a detail-oriented and highly organized Administrative Assistant to provide essential support to their team. The ideal candidate will have 1-2+ years of administrative experience, ideally with a background in hospitality or a similar fast-paced, high-touch environment. This role requires a proactive and adaptable professional who thrives in a dynamic setting and is eager to contribute to the smooth day-to-day operations of the office. Key Responsibilities: Manage calendars, schedule meetings, and coordinate appointments Handle travel arrangements, including flights, accommodations, and itineraries Provide administrative support, including preparing documents, reports, and correspondence Serve as a liaison between the family office and external vendors, clients, and stakeholders Assist with event planning and execution for both business and personal engagements Organize and maintain digital and physical files, ensuring easy access to critical documents Manage office supplies and oversee general office upkeep Handle confidential information with discretion and professionalism Support special projects and ad-hoc administrative tasks as needed Qualifications: 1-2+ years of administrative experience, preferably in hospitality, luxury services, or a high-end professional environment Strong organizational skills with a keen eye for detail Excellent verbal and written communication skills Ability to multitask and prioritize in a fast-paced, high-pressure environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Suite Westside LA-based candidates are strongly preferred for convenience and familiarity with the area High level of professionalism, discretion, and adaptability A proactive and service-oriented mindset with a can-do attitude This is an exciting opportunity for a polished and driven Administrative Assistant to join a prestigious family office and gain valuable experience in an exclusive, high-level environment. Please submit your resume for consideration! We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Professional Search Group (PSG) is seeking a DFH (Door Frame & Hardware) Project Coordinator to join their client's team! The DFH Project Coordinator is responsible for assisting the Door, Frame, & Hardware estimating, detailing, and/or purchasing teams with coordination duties associated with project estimating and management. The idea DFH Project Coordinator has a basic understanding of numbers, is looking to further their career, & is willing to learn. For over 40 years, this organization has been a leading full-service door, frame, and hardware distributor. They deliver unmatched customer service and cutting-edge, customized solutions for high-value commercial construction projects, from college campus renovations to state-of-the-art healthcare facilities. Their advanced estimating, detailing, and procurement technologies, along with a unique supply system, enable us to provide exceptional service across various construction spaces, including design assistance, design-build, and pre-hardware solutions. Ready to be a part of something GREAT?! APPLY! Duties & Responsibilities: • Provide and maintain document control in Box and Comsense. • Assist Estimating & Detailing teams in initial plan review (take-off, phasing, breakouts), data entry into Comsense, generating RFQ's and entering quotes into Comsense • Help procure submittal requirements. (Gather Product Data, Substitution Requests, LEED, Manufacturer qualifications etc.) and coordinate Manufacturer supplied Submittals etc.) • Assist with tasks related to shop drawings. (Drawing of Door and Frame Elevations under the supervision of the Detailer). Procure manufacturer supplied shop drawings as necessary. • Track submittal deliverable dates and ensure they are met. • Maintain project to do and issues list, report on progress to manager. • Manage vendor or customer tasks/issues under the guidance of manager. • Coordinate alongside Purchasing Department to procure, expedite, and track materials, backorders, shortage and breakage, quality, and warranty items. • Support procurement and delivery of Project Closeout documents, O&Ms, Warranties etc. • Coordinate Field Related issues between customers and manufacturers/suppliers and vendors. Qualifications: •2+ year of administrative experience is required • Coordinate Field Related issues between customers and manufacturers/suppliers and vendors. •High School diploma •Strong written & verbal communications • Strong prioritization and organizational skills, detail-oriented • Proficiency in MS Office Suite applications, specifically Excel, Word and PowerPoint • Engages in company culture • Open to feedback and flexible to change • Able to work in fast-paced, environment dealing with multiple team members • Self-motivated Apply for this amazing opportunity today! Donovan Aranda Division Manager 562-378-0027 Donovan.aranda@us-psg.com

Key Responsibilities: Strategic Planning & Execution Develop and implement strategies to maximize sales and profitability on Amazon 1P and FBA channels. Identify growth opportunities and create actionable plans to capture market share. Work with internal teams to ensure seamless execution of marketplace strategies. Amazon Operations Management Manage day-to-day operations for Amazon 1P and FBA, including inventory, pricing, promotions, and fulfillment. Optimize product listings, content, and keywords to improve visibility and conversion rates. Analyze performance metrics and leverage data to drive continuous improvement. Vendor & Seller Central Management Oversee relationships with Amazon Vendor Central and Seller Central, ensuring compliance with Amazon's policies. Negotiate terms and agreements with Amazon to secure favorable outcomes. Collaborate with brands and clients to ensure accurate forecasting and timely product replenishment. Team Collaboration & Leadership Collaborate with cross-functional teams (analytics, marketing, and product teams) to meet business goals. Set performance goals, conduct regular reviews, and support professional development. Qualifications: Education: Bachelor's degree strongly preferred. Experience: Proven experience managing Amazon 1P and FBA operations with a track record of driving sales and profitability. Amazon Expertise: In-depth knowledge of Amazon Vendor Central and Seller Central, including listing optimization, inventory management, and performance analytics. Analytical Skills: Strong proficiency in Excel (data uploads/management) and data-driven decision-making. Communication: Excellent communication and negotiation skills, with the ability to build and maintain relationships with key stakeholders. Team Collaboration: Demonstrated ability to work effectively with cross-functional teams. Location: Los Angeles, CA Compensation: $60,000-$65,000 (based on experience)

Global Edge is an international staffing firm connecting projects worldwide with the industry's most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive and Motorsports, IT, Marine, Mining, and more. With offices strategically located worldwide, Global Edge is known for the highest level of delivery for our clients and contractors. Position Overview Our team is currently looking for an Administrative Assistant in the Manufacturing industry for one of our clients. Provide general administrative support. Research and prepare a wide variety of information requests, drawing data from a variety of sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files. This is an On-site position, Monday through Friday, located in Rancho Dominguez, California. Responsibilities & Essential Duties • Produce, update, and provide support on MS documents, databases, and other departmental systems; use expertise to help improve processes. • Ability to be resourceful and proactive, utilizing strong organizational skills and time management. • Prepare emails, reports, agendas, and meetings notes as needed. • Collect and organize data using pre-set tools, methods, and formats to generate standard reports. • Prepare required documents and tracking using a variety of applications such as Microsoft Office and other standard office software. • Works to understand data collection, processing, and protection rules and regulations to achieve compliance that matches organization objectives and applicable laws. • Schedule appointments, arrange meetings and conferences, and organize travel plans, as needed. • Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure adherence to those standards. • Support others by carrying out a range of procurement activities. • Other duties as assigned Qualifications (Education, Experience, & Skills) • Uses clear and effective verbal communication skills to express ideas and request actions. • Works with guidance to plan, organize, and prioritize activities to efficiently meet business objectives. • Knowledge of customer service principles and practices. • HS Diploma / GED and 3-5 years relevant experience • 2-4 years of experience processing invoices and customer purchase orders • ERP systems experience, SAP highly desired Global Edge Group, LLC is an Equal Opportunity Employer. The Global Edge Group, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Essential Functions Board newly funded loans Perform loan payment problem solving Process internal and external loan inquiries Track maturities and process extensions Interact with and relay instructions to Loan Servicers Perform delinquency tracking, reporting, foreclosure processing & property registration Complete waiver, workout, forbearance, and loan modification processing Complete maturity tracking and loan extension processing Perform delinquency tracking, reporting and foreclosure processing Review pay-off demands for accuracy Track property tax & insurance coverage Calculate interest and percentages, balance accounts Notarize modification agreements, assignments, etc. Competencies/Skills Strong attention to detail with the ability to stay organized and problem solve in a fast-paced environment Ability to articulate issues, problem solve and analyze with creative and outside of the box thinking Strong communication skills (written and verbal) with internal and external partners; ability to convey findings in a concise and comprehensive manner Effective organization and time management skills Capability to build trusting relationships internally and externally and elicit confidence by demonstrating reliability Strong team player with the ability to work effectively in a cooperative and diverse environment Capacity to analyze processes, support change and think operationally and strategically to achieve business goals Advanced use of Microsoft Office Suite Education and Experience Bachelor's degree preferred High School Diploma required 5 years of experience in loan administration, loan asset management, loss mitigation, mortgage servicing or mortgage banking Notary Public Required (if not it will be required to get the proper certification paid by the company) Accessibility At Archwest, we will make reasonable accommodations to enable individuals with disabilities to perform essential functions. Please just let us know by contacting us at ***************************

Administrative Assistant Compensation: Commensurate with experience Job Status: Full-time Benefits: Medical, Dental, 401k plan Description NICE CROWD is a Los Angeles-based live events company that develops and produces properties in the arts, entertainment, lifestyle and wellness industries that showcase culture and talent. The Company's tentpole events is the American Black Film Festival (ABFF), founded in 1997. We are seeking an enthusiastic, energetic, and proactive Administrative Assistant with strong administrative skills to support the President. The ideal candidate will demonstrate a high level of organization, attention to detail, excellent communication skills, and the ability to multitask. This role is essential for ensuring the smooth and efficient operation of our office while supporting various administrative functions. Key Responsibilities: Provide administrative support to the executive team and other departments as needed. Manage and maintain calendars, schedule meetings, and coordinate appointments. Prepare and edit correspondence, reports, presentations, and other documents. Handle incoming and outgoing communications, including emails, phone calls, and mail. Organize and maintain files, records, and databases. Assist in planning and coordinating events, meetings, and conferences. Monitor and order office supplies, ensuring inventory is stocked and organized. Perform general office duties such as filing, photocopying, and scanning. Assist with special projects and perform other duties as assigned. Travel required. Requirements: Bachelor's degree in business administration or related field. Proven experience as an administrative assistant or in a similar role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Monday.com) and other relevant software. Strong organizational and time-management skills. Excellent written and verbal communication skills. Understanding of office management procedures and protocol. Ability to work independently and as part of a team. Attention to detail and problem-solving skills. Experience in event planning or coordination. How to Apply If you are experienced, motivated, detail-oriented and dedicated individual who thrives in a fast-paced environment, we invite you to join our team and contribute to the success of our live events company. Apply today to be a part of our exciting journey. Please email your résumé, cover letter and salary requirements to: ******************. NICE CROWD is an equal opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.

About the Role Our client is seeking an experienced and organized Administrative Assistant to support their Business team at the downtown Los Angeles office. This role is ideal for a detail-oriented professional with a background in Construction, Real Estate, Finance, or related fields. The successful candidate will thrive in a fast-paced environment, excel at managing heavy invoicing, and demonstrate strong collaboration skills while supporting multiple teams and leadership. Key Responsibilities Process a high volume of consultant invoices and payment requisitions using Oracle. Support capital programs and ensure accurate tracking of financial data. Deliver general administrative support while maintaining exceptional customer service standards. Answer and redirect phone calls professionally and efficiently. Handle mail services and perform various clerical tasks as needed. Manage extensive invoicing processes for multiple contracts. Oversee accounts payable activities and maintain records with precision. Perform accurate data entry and ensure proper documentation management. Plan and schedule meetings, including drafting detailed agendas. Provide support in maintaining compliance with organizational policies and procedures. Collaborate with multiple teams and departments to ensure smooth workflow. Maintain accurate and up-to-date records for invoicing and administrative activities. Monitor and resolve any discrepancies related to invoice or payment processes. Utilize MS Office, Adobe, and DocuSign to prepare and manage documents. Qualifications A minimum of 2+ years of experience in a related administrative role. Proficiency in MS Office Suite, Adobe, and DocuSign. Experience processing invoices using Oracle is required. Strong organizational skills, with a focus on attention to detail and accuracy. Excellent written and verbal communication skills. Must possess a valid driver's license. Proven ability to deliver outstanding customer service. Personable and flexible team player, capable of multitasking and adapting to changing priorities. Ability to handle pressure and meet deadlines in a dynamic environment. A Bachelor's Degree in a related field from an accredited college or university is preferred. Public Sector experience is a plus.

Job Title: Administrative Assistant - PART TIME (23-25hrs/week - Thurs/Fri/Sat) The Administrative Assistant serves as a critical point of contact for clients, providing them with exceptional service in a luxury retail environment. This individual is responsible for managing the front desk, greeting customers, assisting with inquiries, scheduling appointments, and ensuring a smooth and welcoming atmosphere in the store. Key Responsibilities - Administrative Tasks: Manage the reception area, ensuring it is tidy, well-organized, and presentable at all times. Answer phone calls, take messages, and direct calls to appropriate departments or individuals. Assist with data entry, filing, and maintaining customer records. Customer Service: Handle customer inquiries and resolve issues promptly and with a high level of professionalism. Ensure a high level of customer satisfaction and help elevate the company image. Communication and Coordination: Collaborate with the sales team and other store departments to ensure a seamless client experience. Coordinate with management and staff regarding inventory, appointments, and customer requests. Prepare and send out customer communications, including follow-up messages and event invitations. Brand/Company Representation: Exhibit knowledge of the brands' history, products, and services. Represent Polacheck's by providing a sophisticated and refined client experience. Maintain discretion and confidentiality in handling customer information and sensitive matters. Operational Support: Monitor and maintain stock of reception supplies (business cards, brochures, etc.). Help with special events or promotions held in-store, assisting with guest lists or event logistics. Ensure security protocols are followed when clients enter and leave the store. Skills and Qualifications: Excellent verbal and written communication skills. Exceptional interpersonal skills with a polished and professional appearance. Prior experience in luxury retail or customer-facing roles is preferred. Strong organizational and multitasking abilities. High attention to detail and problem-solving capabilities. Knowledge of basic office software (e.g., Microsoft Office Suite). Proficiency in handling phone systems and appointment scheduling software. Ability to stay calm under pressure and provide solutions in high-stress situations. Fluent in additional languages a plus. Education and Experience: High school diploma or equivalent; college degree preferred. Previous experience in a luxury retail environment or front-of-house hospitality roles preferred. Experience in customer service, reception, or administrative roles. Work Environment: Fast-paced, luxury retail setting. Requires standing or sitting for long periods. Interaction with high-net-worth individuals and VIP clients. Ability to maintain a calm, composed, and professional demeanor at all times.

Davis Farr LLP is looking to add an Administrative Assistant to a flourishing company who is routinely included in Orange County Business Journals Best Places to Work. Job functions include (but are not limited to) assisting office personnel in various capacities, such as answering phones, producing reports, managing supplies and assisting with the planning and organization of staff meetings and office events. About: Davis Farr LLP is a rapidly growing, full-service CPA firm with its main office located in Irvine, California and two additional offices located in Carlsbad, California and Tacoma, Washington. We have provided expert professional experience in audit, tax, and consulting services to federal, state, and local governments, special purpose governments, non-profit organizations, service organizations and commercial entities for over 30 years. Responsibilities: Sort and distribute mail, process USPS, FedEx, UPS and outbound mail Assist Partners with proposals; print/bind as needed Maintain organization throughout the office, kitchen, conference room, and production room. Maintain copiers and printers to ensure they are in working order. Order and manage office supplies Assist with company events and staff meetings (creating themes, contacting vendors, set-up and break-down) Assist with maintaining employee workspaces Maintain confirmation file (PDF, Box) Assist in CORE Engagement Set up Update/distribution of staff schedule Assist in Accounts payable (AP); scan, save and mail payables Help support as backup on collections Assist with entering WIP adjustments and client invoices Facility and lunch coordinator Confirmation filing and fax distribution Requirements: At least 1-year of Administrative Assistance experience Strong Knowledge of Microsoft Office Suite (Word, Excel & PowerPoint) Proficiency in data entry Ability to demonstrate professionalism throughout the workplace Ability to multi-task effectively Responsible, reliable and ability to meet deadlines on a routine basis Strong communication and social skills

Job Description: Boutique Law Firm in Glendale seeks an experienced Medical Malpractice Defense Litigation Secretary to join their team. The ideal Medical Malpractice Defense Litigation Secretary possesses a minimum of 5+ years of experience specifically within Medical Malpractice Litigation, has strong knowledge of Prolaw for calendaring, and comfortability working with 2 attorneys and 2 paralegals. Insurance Defense Litigation Secretary Job Duties: - Draft, file, serve litigation documents. - Calendar internal and court deadlines. - Provide direct support to at minimum 2 attorneys. - Efile legal documents on a state and federal court level. - Assist with case file management, when necessary. - Maintain timekeeping for attorneys. Medical Malpractice Defense Litigation Secretary Requirements: - Minimum 5+ years of experience in Medical Malpractice required - Strong knowledge of Prolaw for calendaring - Must be able to work with newly barred associates - Experience with cloud-based networks strongly preferred If you or someone you know is interested in applying, please send the resume in Word (.docx) format to Alizen Rodriguez at for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

📢 ON SITE Part-Time Administrative Assistant Wanted - 20-30 Hours/Week We are seeking a motivated and outgoing tech-savvy multitasker with an obsession with organization! We're looking for a Part-Time Administrative Assistant to join our team for 20 hours per week! In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. ✨ What We're Looking For: Excellent computer skills and knowledge. Expert competency in Asana, SharePoint, Outlook, and Excel - This is a must! Experience in social media marketing and QuickBooks is a plus. Proven experience in an administrative support role. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. A proactive and positive attitude with the ability to work independently. Bachelors degree preferred Two years or more previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Highly organized with excellent time management skills and the ability to prioritize projects 💼 Key Responsibilities: Manage and track tasks and projects in Asana. Maintain and organize documents in SharePoint. Schedule, coordinate, and manage communications via Outlook. Create and manage spreadsheets, reports, and data analysis in Excel. Assist with basic bookkeeping and financial tasks using QuickBooks (if applicable). Support social media marketing efforts, including scheduling posts and tracking engagement. Provide general administrative support to the team as needed. Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings for CEO and take accurate minutes of meetings Manage CEO's email boxes including writing emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures 🌟 Why You'll Love Working with Us: Flexible hours to fit your schedule (20 hours/week). Work remotely or hybrid, depending on your location and preferences. Be part of a dynamic and collaborative team environment. Competitive hourly compensation. 📍 Location: Laguna Hills, CA Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities 📧 How to Apply: Email your resume and a brief cover letter highlighting your experience with Asana, SharePoint, Outlook, Excel, and any additional expertise in social media marketing or QuickBooks to ***********. Join our team and bring your organizational expertise and tech-savvy skills to the next level! 🌟

We are seeking a highly organized, reliable, and motivated Administrative Assistant to support our team within the service industry. This role is pivotal in ensuring smooth daily operations, handling administrative tasks, and providing excellent customer service to both internal and external stakeholders. The successful candidate will thrive in a fast-paced environment and be able to juggle multiple responsibilities. Provide administrative assistance to managers, team members, and executives by managing schedules, handling correspondence, and organizing meetings. Proven experience as an administrative assistant or in another relevant role within the service industry or construction. Desired Skills and Experience Administrative assistance to managers, team members, and executives by managing schedules, handling correspondence, and organizing meetings. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Litigation Secretary provides high-level administrative and secretarial support to attorneys within the litigation department. This role requires a strong understanding of legal procedures, excellent organizational and communication skills, and the ability to work independently and as part of a team. Essential Duties and Responsibilities: Calendar Management: Manage complex attorney calendars, including scheduling meetings, court appearances, depositions, and travel arrangements. Proactively identify and resolve scheduling conflicts. Coordinate with clients, opposing counsel, and court personnel to schedule appointments. Document Management: Prepare, review, and proofread legal documents such as pleadings, motions, discovery requests, and correspondence. Maintain electronic and physical files, ensuring accurate and organized records. E-file documents with courts and other agencies as required. Assist with the production of documents for discovery requests. Case Support: Conduct legal research and prepare case summaries as directed. Assist with the preparation of trial exhibits. Manage billing records and prepare invoices. Assist with the organization and preparation of depositions and hearings. Communication: Communicate effectively with attorneys, clients, opposing counsel, and court personnel via phone, email, and in person. Maintain professional and confidential communication at all times. Administrative Support: Order office supplies and maintain inventory. Assist with travel arrangements, including booking flights and hotels. Perform other administrative duties as assigned. Qualifications: High School Diploma or equivalent required; Associate's Degree in Paralegal Studies preferred. Minimum [Number] years of experience as a Litigation Secretary or in a similar role. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of legal terminology and procedures. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Ability to maintain confidentiality. Strong work ethic and a professional demeanor. Preferred Qualifications: Experience with legal practice management software. Experience with e-filing systems. Experience in All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.