Project Assistant Jobs in Chicago, IL

Founded in 1997, Gresham Partners, LLC is a Chicago-based wealth management firm managing $10 billion in investments for a select group of ultra-high-net-worth families nationwide. The firm is distinguished by its independent thinking, investment strategy, and performance outcomes. The Administrative Coordinator provides administrative support for the Investment team and our Business Development efforts through research, projects, scheduling meetings and arranging travel. The Coordinator is an integral and active part of the core teams, participating in meetings and other activities. The ideal candidate will have a passion for learning and a strong support mindset. The Coordinator role will be based in Chicago. Responsibilities: Research, create, maintain and disseminate relevant investment information to the team Assist with manager due diligence, including gathering information from third parties, organizing information received, and closely monitoring progress/outstanding items Assist with planning internal investment focused meetings Communicate professionally with external parties to successfully plan, organize and schedule appointments for members of the team across the globe Work with other coordinators in division of responsibilities Assist or take lead on internal projects Build out and manage the team's CRM and SharePoint efforts Prepare and maintain business development spreadsheets. Maintain internal business development data base for mailings and correspondence. Conduct internet research on prospects and/or order background reports. Coordinate document and information management tasks that add value for the team Complete other projects or assignments as they occur, including multiple projects simultaneously Manage logistical arrangements of the team, including business travel (both international and domestic, often multi-city), manage visa and passport renewals, address last minute travel changes and coordinate travel schedules with other members of the firm Utilize and maintain members' frequent travel accounts (e.g., air, hotel, rental car) Prepare and submit expense reports for team members Education, Experience and Skills: Bachelor's degree required Minimum of three years of relevant administrative experience Investment and/or financial services industry experience a plus Excellent writing, editing, and verbal skills Outstanding organizational, decision-making and problem-solving skills Displays consistent, high attention to detail, accuracy and thoroughness Demonstrated team player with a positive can-do attitude Ability to work independently, multitask and prioritize based on urgency of assignments Proficient with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat and other software Flexibility to respond to emails before/after hours and/or on weekends, particularly when members of the team are traveling overseas and/or when applicable Ability to live and work in the U.S., Gresham Partners is not able to sponsor Visas for this position Benefits: Medical, Dental & Vision (HSA, FSA options) Employer Paid Life Insurance Employer Paid Short Term Disability Employer Paid Parental Leave (12 weeks) Optional Life Insurance, Long Term Disability, Spousal & Child Life Insurance 401(k) 15 Vacation Days, 5 Sick Days, 1 Floating Holiday Education Reimbursement Programs Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the duties and responsibilities of this job. Must be able to: Remain stationary for reasonable periods of time typing and/or reading at a computer Move around an office environment during a workday Work in-person in downtown Chicago Communicate with employees, clients, and/or vendors by telephone and in person Process transactions on a computer Sustain mental/visual attention for reasonable periods of time Reasonable accommodations may be made to enable employees with disabilities to perform the duties and responsibilities.

Job Title: DDC Project Assistant We seek a detail-oriented and highly organized DDC Project Assistant to support delivering cutting-edge control systems in the commercial mechanical construction sector. This role will assist project managers and engineers with the coordination, documentation, and execution of Direct Digital Controls (DDC) projects, including building automation and system integration. The ideal candidate will have a strong understanding of building automation systems and mechanical system workflows and technical proficiency in industry-standard software. Key Responsibilities Assist in designing, planning, and coordinating DDC and building automation projects, ensuring all tasks align with project objectives and timelines. Prepare and manage project documentation, submittals, schedules, and as-built drawings using tools like AutoCAD, Revit, and Bluebeam. Support the setup and commissioning of building automation systems, including Tridium Niagara, Johnson Controls Metasys, ALC, Distech, and BACnet-compatible devices. Facilitate communication between project stakeholders, including contractors, clients, and internal teams, ensuring all parties are informed and aligned. Assist in verifying system functionality, troubleshooting issues, and ensuring compliance with project specifications and industry standards. Qualifications An associate degree in Mechanical Engineering, Electrical Engineering, or a related technical field is preferred. Equivalent work experience will be considered. Minimum of 2 years of experience in a support role for controls, building automation, or mechanical systems in the commercial construction industry. Proficiency in AutoCAD and familiarity with Revit, Bluebeam, and DDC/BACnet systems are preferred. Exposure to platforms such as Tridium Niagara, Distech, ALC, or Johnson Controls is also highly preferred. Strong organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment. Excellent communication skills, both written and verbal. A demonstrated history of local and stable work experience in Chicago is required, showcasing reliability and commitment to long-term success. Equal Employment Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Progress on your journey to success! ECLARO is currently recruiting for an Administrative Assistant in the Chicago, IL area for one of our clients. ECLARO's client is a leading provider of healthcare workforce software and solutions. If you're up to the challenge, then take a chance at this rewarding opportunity! Responsibilities: Seeking individual with a strong background in customer service, managing departmental emails and schedules, and supporting a department in completing required assignments (a mix of simple to complex). Qualifications: Prefer BA, accounting, finance, or financial aid/higher education background available. Shift: Day 5x8-Hour (08:00 - 16:30); Job Duration: 4 months (with possibility of contract-to-hire) Pay Rate: $25.00 / hour If hired, you will enjoy the following ECLARO Benefits: 401k Retirement Savings Plan administered by Merrill Lynch Commuter Check Pretax Commuter Benefits Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO If interested, you may contact: Claudine Pamaranglas ******************************* ************** Claudine Pamaranglas | LinkedIn Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Job Title: Administrative Assistant ) Job Type: Full-Time Reports To: Advisor Team We are an SEC-Registered Investment Advisory Firm seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support our team and ensure seamless office operations. This role requires strong multitasking abilities, excellent communication skills, and proficiency in office software. The ideal candidate is professional, discreet, and committed to maintaining an efficient work environment. KEY RESPONSIBILITIES Serve as the first point of contact by managing phone calls, emails, and correspondence professionally. Organize and coordinate appointments, meetings, and events while ensuring strong client interactions. Maintain and update filing systems, databases, and records accurately. Prepare, proofread, and edit reports, presentations, and essential documents. Assist with compliance procedures to ensure regulatory adherence. Support bookkeeping functions, including processing invoices, expense reports, and budget tracking. Manage office supply and inventory ordering. Handle confidential information with discretion. Provide administrative support to team members and assist with special projects as needed. Facilitate tax season-related administrative duties. Oversee compliance and archiving procedures for documents and investment transactions. Assist with client account setup, transfers, and investment instructions. Prepare client reports and manage paperwork for new and existing accounts. Ensure accurate logging and maintenance of client records. Maintain the office schedule, set appointments, and manage the reception desk. Perform additional duties and projects assigned. QUALIFICATIONS Required: Associate or bachelor's degree preferred. Proven experience in an administrative or office support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software. Strong organizational skills with attention to detail. Excellent verbal and written communication skills. Ability to prioritize tasks, multitask efficiently, and meet deadlines. Professional demeanor with the ability to work independently and collaboratively. Preferred: Experience in the financial services industry (Schwab platform experience is a plus). Familiarity with CRM or project management tools such as Redtail. Knowledge of pricing management software (Advyzon, Morningstar, or Black Diamond). Ability to thrive in a fast-paced financial services environment. COMPENSATION & BENEFITS Salary: $50,000-$60,000 (dependent on experience) plus discretionary bonus. Health Insurance: Comprehensive plan options. Paid Time Off: PTO and recognized holidays. Retirement Plan Options: 401(k) and 401(k) matching. AN EQUAL OPPORTUNITY EMPLOYER: CTS Financial Group is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law. You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.

Company is seeking an Administrative Assistant in our Underwriting department that is able to work in a fast-paced environment and handle administrative tasks and technical administrative support for the Senior Vice President of Underwriting & Sales and provide broader support for the Underwriting Division. Primary Responsibilities: This position will act as a resource to handle all assigned projects and assignments for the Underwriting Division including but not limited to management of the Underwriting Division general mailbox, Certificate of Insurance issuance, and preparation and maintenance of ad hoc project-related worksheets. The primary responsibilities of the position also include the following: • Prepare reports and correspondence. • Develop memoranda regarding administrative issues. • Prepare and coordinate material for Board and Committee meetings. • Prepare, develop, and update spreadsheet files. Create reports. • Prepare expense reports. • Answer telephones and direct calls. Education and Required Skills: • High school graduate or equivalent. • Bachelor's degree is desirable. • Administrative training at an accredited business school. • At least three years of administrative support experience in related field. • Proficient in Microsoft Office software (Word, Outlook, Excel) • Excellent spreadsheet development and maintenance skills. • Demonstrated ability to navigate the internet and perform internet research. • Excellent attention to detail. Excellent organizational skills. • Excellent oral and written communication skills with a need for flexibility as priorities change. • Ability to hold and maintain confidentiality is an absolute must. • Professional services-oriented demeanor and commitment to excellent customer service. • Ability to multi-task and capable of juggling tasks, deliverables and projects with changing priorities and deadlines. • Action oriented with a strong work ethic. • Ability to cover Reception. Compensation and Benefits: The pay range is estimated to be between $50,000 and $60,000 per year for Chicago residents. * The Company has a robust benefit package. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans, policies and associated governing plan documents. The benefit package includes the following: • 401(k) Retirement Savings Plan • Medical Plan • Dental Plan • Vision Plan • Healthcare FSA Medical Reimbursement Account • Health Savings Account • Life and Accidental Death & Dismemberment Insurance Coverage • Supplemental Life Insurance Coverage • Short-term Disability Benefits • Long-term Disability Insurance Coverage • Commuter Benefit Plan • Legal Services Plan • Employee Assistance Program • Annual Allotments of Paid Sick, Personal and Vacation Time *Note: When defining the pay range for this position, several factors are evaluated and considered, including but not limited to experience, education, training, licensure, certifications, skill sets and other business needs. Geographic differentials that correlate with the location where the position may be filled have not been contemplated in the disclosed pay range estimate. Each case is analyzed thoroughly according to the factors noted. Not often is an individual hired at or near the top of the pay range for the position. Equal Opportunity Statement: ISMIE is an Equal Opportunity Employer committed to supporting a diverse and inclusive work environment that promotes respect for all individuals. ISMIE adheres to a policy of non- discrimination based on race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability gender identity, Veteran status, or any other protected status recognized by applicable laws and regulations.

A leading financial services firm in Chicago is seeking a highly organized and proactive Administrative Assistant to play a vital role in supporting its operations. This dynamic position blends administrative expertise, client service excellence, and financial administration, making it an exciting opportunity for someone looking to join the financial industry. Offering a competitive salary of $50,000 - 60,000 per year, remote flexibility, and comprehensive benefits, including health insurance and paid time off (PTO), this role provides the perfect foundation for a rewarding career in financial services. Key Responsibilities of the Administrative Assistant: Provide essential administrative support, including document preparation, scheduling, and data management. Deliver exceptional client service, responding to inquiries, maintaining records, and processing requests with professionalism. Manage financial administrative tasks, such as account maintenance and transaction processing. Collaborate closely with advisors to ensure seamless client interactions and accurate documentation. Maintain strict compliance with industry regulations and company policies. Qualifications of the Administrative Assistant: Bachelor's degree preferred, but not required. Strong organizational skills and attention to detail. Excellent communication and client service abilities. Proficiency in Microsoft Office and ability to quickly learn financial systems. Must obtain an Illinois insurance license within 90 days and pass the Series 6 exam within six months of hire. P-3

Jenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling sophisticated and high-profile corporate transactions. Its clients include Fortune 100 companies, technology companies, large privately held corporations, emerging companies, Native American tribes, and venture capital and private equity investors. The American Lawyer has recognized Jenner & Block as the No. 1 pro bono firm in the United States 10 times. POSITION OVERVIEW Jenner & Block seeks a dynamic, motivated, and detail-oriented Project Coordinator to support the firm's Chief of Communications by providing administrative support, including but not limited to scheduling meetings and preparing materials for the Chief; handling, proofreading, and producing correspondence, reports, and presentations; and ensuring project tasks and deliverables, as applicable, are executed in accordance with established project plans. This position will work directly with the Chief of Communications and will have significant interactions with lawyers, firm counsel, administrative, and firm leadership. This is a non-exempt position with normal hours of 8:30 a.m. - 5:00 p.m., Monday through Friday. Additional hours are expected, and subject to overtime. This is an ideal entry-level role for individuals that seek an opportunity for exposure to firm internal and external communications at a high level. Successful applicants should demonstrate comfortability with managing multiple projects in a fast-paced environment. They must be detail oriented, organized, and a self-starter. The project coordinator will play a critical role in ensuring continued business excellence in all regards on behalf of the Chief of Communications and the Department as a whole. PRIMARY RESPONSIBILITIES Detailed tracking and recording of projects' implementation and development through formal project management tools, such as Asana, and informally through independently created project management systems. Providing administrative support including organization, planning, and coordinating meetings. Creating, formatting, and proofreading correspondence, presentations, reports, and spreadsheets. Coordinate with all firm departments to ensure project tasks and milestones are tracked, organized, and completed. Develop and maintain a broad and deep knowledge of law firm practices, processes, and protocol. Assist in driving the Chief of Communication's initiatives. Creating project related organizational tools for the team and assisting with developing manageable project timelines. KEY EXPERIENCE AND SKILLS Strong academic credentials and undergraduate degree in a writing heavy field. Strong interest in the legal industry, communications and PR, and branding. Highly motivated self-starter requiring minimal supervision. Ability to work independently and multitask in a fluid environment across diverse teams in a large organizational infrastructure. Excellent verbal and written communications skills with all levels in the firm, demonstrating an ability to adapt tone to clearly articulate concepts and direction. Strong organizational, prioritization, and multitasking skills required to handle concurrent projects and tasks. Strong initiative and desire to learn. Comfortable and experienced with running Zoom meetings that involve sharing your screen, breakout rooms, and polls. Must be results-oriented, dependable, adhere to established time commitments, and demonstrate strong customer service attributes. High emotional intelligence with the ability to navigate in a political work environment when dealing with senior level leaders and partners. Professional with a deep awareness and commitment to their duties of confidentiality. Analytical thinker with strong problem-solving skills and sound business judgment. Experience using Microsoft Office Suite with emphasis on Outlook, Word, Excel and PowerPoint. Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual's race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates. Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role is $55,000-$75,000 in Chicago. The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.

As the Administrative Assistant, you'll step into a central role supporting a C-level executive, providing essential administrative duties, streamlining schedules, and fostering smooth communication among team members. This role requires exceptional organizational prowess, a keen eye for detail, and the utmost discretion in handling sensitive information. You will be at the heart of the action, contributing significantly to the efficiency and effectiveness of the operations. Join this dynamic financial firm where every day brings new challenges and opportunities to learn and grow! Responsibilities Provides administrative support including calendar management, meeting scheduling, and travel logistics. Preparing and organizing materials for meetings, presentations, and reports. Manages routine correspondence and communications on behalf of the leadership office. Act as a liaison between the leadership office other departments, and key stakeholders ensuring effective communication and collaboration. Facilitate internal/external communication, responding to inquiries, and managing email correspondence. Assists in coordinating and scheduling executive team meetings and events. Manage special projects, research, communications, and other initiatives as assigned. Monitor project progress and address potential concerns. Manage and organize documents, files, and records for the executive office. Prepares proper filing and maintenance of confidential information. Coordinates travel arrangements, including booking flights, hotels, and ground transportation for the executives and other team members as necessary. Support the team with special projects, research, and other initiatives as assigned. Collaborates with other administrative staff to ensure seamless workflow within the executive office. Ideal Experience Bachelor's degree preferred. 3-5 years of experience as an Administrative Assistant, preferably in a corporate setting. Strong organizational and time-management skills. Excellent communication and interpersonal skills. Ability to handle multiple tasks while properly prioritizing urgent and high-impact work. Proficiency in MS Office (Outlook, Word, PowerPoint, and Excel), Windows, and Adobe Pro. Ability to maintain confidentiality and handle sensitive information with discretion. The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

Are you tired of working in a boring office? Looking for a career change? Want to be an essential part of the team's success? Do you enjoy a very busy atmosphere? Do you want to put your exceptional customer service and communication skills to work? Would you like to work with people who really care? The 33 West Ontario Condominium Association / Associa Chicagoland has an office / administrative position (Resident Coordinator) open in our 5-person Management office. In smaller offices, this position might be called an Assistant Community Manager. This is an onsite position at the building and you will be required to work the posted Management office hours of Monday - Wednesday - Friday 9:00 a.m. until 5:00 p.m. and Tuesday - Thursday 11:00 a.m. until 7:00 p.m. Requirements: • Previous office experience REQUIRED; preferably 2-3 years or more. • Conflict resolution abilities • Proficient computer and typing skills • Multi-tasking and organizational skills • EXCEPTIONAL customer service and writing skills • Receptionist abilities • Accounting skills • Ability to stay “cool” under pressure • Detail-oriented • You need to care! Responsibilities include, but are not limited to: • Answering phones; communicating with owners, residents, and vendors • Tracking and obtaining owner/resident information, leases, and certificates of insurance • Handle owner work orders and become involved in maintenance solutions • Perform building inspections • Event planning • Producing timely correspondence and newsletters • Responding to emergencies • Maintain schedules • Produce reports • Maintain a neat and orderly work space and files • Schedule moves and deliveries • Produce mailings • Attend meetings and events as required by the General Manager

Are you someone who thrives on structure, loves checking things off your to-do list, and enjoys learning different aspects of a business? If you have a knack for details, a love for organization, and a willingness to jump in where needed, this role is for you! What You'll Be Doing: Data Entry & Organization: Handling detailed data entry tasks with accuracy and keeping everything up-to-date. Excel Mastery: Using spreadsheets to track, organize, and manage various business operations. Payroll & HR Management: Managing payroll for contractors, assisting with onboarding, and supporting HR functions with precision. Program Scheduling & Event Coordination: Helping with program scheduling and event logistics using systems like Square and Toast. Problem-Solving & Adaptability: Being ready to pivot, troubleshoot, and assist in different areas as the business evolves. Attention to Detail: Ensuring accuracy in all tasks, spotting discrepancies, and following through on projects. Hands-On Support: While this role involves independent work, you'll also be part of a team, stepping in to assist where needed and learning different facets of the business. What We're Looking For: Someone who loves structure and can manage tasks efficiently on their own. A self-starter who enjoys working behind the scenes but also jumps in when help is needed. A team player who thrives in an entrepreneurial environment and is excited to learn different aspects of business operations. Someone who is highly detail-oriented and takes pride in accuracy. Strong communication skills and the ability to ask questions for clarity. Experience with Excel, payroll, HR management, scheduling, and POS systems like Square and Toast is a plus. This is an in-office, in-person role-remote work is not an option. If you're an organized, adaptable problem-solver who enjoys both structure and variety in your work, we'd love to meet you!

Job Title: Adminstrative Assistant/ Office Coordinator Contract Length: 1 year (with potential for extension or conversion to FTE based on performance and business needs). Job Duties: Support with calendar management, expense reporting, travel coordination, meeting coordination and set up, other duties, as assigned • Behavior Preferences: Outgoing, willing to flex to various personality types and support preferences Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to provide dedicated support to six leaders. This role will focus on calendar management, expense reporting, travel coordination, meeting coordination, and general administrative support. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and possesses strong communication and problem-solving skills. Key Responsibilities Calendar Management • Proactively manage and coordinate complex calendars across multiple time zones. • Schedule, reschedule, and prioritize meetings to optimize leaders' time. • Anticipate scheduling conflicts and resolve them efficiently. Expense Reporting • Prepare, submit, and track expense reports in compliance with company policies. • Reconcile expenses and ensure timely reimbursements. • Maintain accurate financial records for reporting and audit purposes. Travel Coordination • Arrange domestic and international travel, including flights, hotels, transportation, and itineraries. • Process travel requests and approvals in alignment with company policies. • Address last-minute travel changes and troubleshoot issues as needed. Meeting Coordination & Support • Plan and organize on-site and virtual meetings, ensuring logistical needs are met. • Prepare agendas, presentations, and meeting materials. • Capture meeting minutes, track action items, and follow up as necessary. General Administrative Support • Serve as a liaison between leaders and internal/external stakeholders. • Handle confidential information with discretion. • Support office operations, including document management and communication flow. • Assist with special projects and other administrative tasks as assigned. Qualifications • Experience: Minimum 1-3 years of administrative support experience, preferably in a corporate environment. • Skills: • Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams). • Exceptional organizational and time-management skills. • Strong attention to detail and problem-solving abilities. • Excellent verbal and written communication skills. • Ability to manage multiple priorities and adapt to shifting demands. • Professional discretion when handling sensitive information.

The @assist Administrative Assistant will serve as administrative support to the @assist department, which handles real estate transactions and marketing projects. This role will work directly with the @assist team handling administrative duties pertaining to their files, plus project work as defined by the @assist manager. Schedule: 20-25 hours/week Monday thru Friday 9-2PM Job Duties: Assists in management of the @assist projects, including communications with internal departments Support @assist assistants by completing various tasks as it relates to transaction coordination, such as creating brochures, social media posts etc Data entry and maintenance of records Filing, updating, coordinating incoming and outgoing projects General administrative as directed by the @assist Manager Other duties as assigned Qualifications: 1-2 years of related experience Real estate/relocation experience and college degree preferred Clear and professional oral and written communication skills Motivated, organized, detail-oriented, resourceful Basic math skills (add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals) Knowledge of Word Processing software; Spreadsheet and Excel software and Database software Knowledge of Microsoft Outlook or similar email system

Our client, a financial services firm, is seeking a highly organized and detail oriented Administrative Assistant to provide support to the Chief Operating Officer. The ideal candidate will have excellent communication skills, strong organizational abilities, and experience in administrative and project support. Responsibilities: Managing the COO's calendar, scheduling meetings, arranging travel, and processing expenses. Assisting in the preparation of presentations, reports, and meeting materials. Handling routine correspondence and communications on behalf of the COO. Supporting special projects through research, task management, and coordinating deadlines. Ensuring smooth communication and collaboration between the COO's office and internal teams. Managing and organizing documents, maintaining confidentiality, and ensuring proper file management. Qualifications: 2+ years of experience as an Administrative Assistant, in a corporate setting. Strong organizational, time management, and multitasking abilities. Detail-oriented with excellent interpersonal and communication skills. Ability to maintain confidentiality and handle sensitive information with discretion Ability to thrive in a fast-paced, ever-changing environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Pro. Benefits: The client offers a comprehensive benefits package that includes medical, dental, and vision coverage, a 401(k) plan, and reimbursement for transportation and gym expenses. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

About Our Company Home Care Powered by AUAF is a fast growing, non-profit organization providing non-medical, in-home services for over 30 years. Our mission is to provide quality, in-home service that will allow seniors to live comfortably and independently in the familiarity of their own home. About the Position The Administrative Assistant will support the upper management in implementing their vision for the growth of the company. The position will help coordinate and provide oversight to the various operational departments as they carry out new projects assigned from upper management. Provide updates on their status via email and regular meetings. Must be willing to assist and contribute to the work, as needed. This position reports to the upper management. Responsibilities Provide general administrative support: maintain calendars and organize projects, which include confidential and time-sensitive material Attend and document management meeting; distribute meeting notes Draft staff memos and response to third-parties on behalf of upper management Track and order office, cleaning, and vending supplies Follow all IDoA and AUAF policies and procedures Other duties as assigned Qualifications Required High School Diploma or GED and 2 years related work experience Authorized to work in the United States Pass state required background checks Preferred Speaks a second language College degree Training Complete IDoA required Homecare Supervisor Training (HOST) within 90 days of employment Complete 24 hours of in-service training on aging related subjects within each calendar year Complete additional training as assigned by AUAF management Required Skills Proficient in Microsoft Office (Excel, Outlook, Word) Exceptional communication and interpersonal skills Excellent customer service Superior organization and time management Physical Requirements Lift up to 25lbs Sitting for extended periods of time Operate office equipment (copier, fax, scanner, phone, computer) Extended periods of time on the phone, typing, and reading on a computer screen Benefits Health, Vision, and Dental Insurance 401(k) Matching Paid Time Leave Paid Holidays Morning/Afternoon Breaks Complimentary Coffee Bar EEO Statement AUAF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. We are committed to providing access, equal opportunity, and reasonable accommodations for people with disabilities

LED Phantom is a leading manufacturer and distributor of high-quality LED lighting solutions. Established in 2013, the company has built a strong reputation for innovation, reliability, and customer satisfaction in the lighting industry. LED Phantom offers a wide range of LED lighting products, including architectural lighting, commercial lighting, landscape lighting, and custom lighting solutions. With a focus on innovation, customer satisfaction, and environmental responsibility, the company has established itself as a trusted provider in the lighting industry. LED Phantom's commitment to excellence, versatility in product offerings, and dedication to sustainable practices positions it as a reliable partner for customers seeking superior Energy conservation solutions. LED Phantom places a strong emphasis on customer satisfaction and building long-term relationships. The company's team of lighting specialists and vendors works closely with clients to understand their unique requirements and provide tailored solutions. LED Phantom offers pre-sales consultation, technical support, and after-sales service to ensure customer needs are met at every stage of the engagement. Job Summary: We are seeking a detail-oriented, proactive, and high-performing Administrative Assistant to CEO to provide high-level administrative support and ensure the smooth operation of daily business activities in all areas of business. This role is essential to ensuring smooth coordination of HR administrative tasks, managing ordering of marketing material, research and compiling essential reports and many similar tasks. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational and multitasking skills, and exhibit strong problem-solving capabilities while maintaining a proactive and positive attitude. Key Responsibilities: Administrative Support: Manage and prioritize schedules, meetings, and appointments for leadership and team members. Prepare and edit correspondence, reports, and presentations with precision and professionalism. Maintain accurate records and files, ensuring easy access and confidentiality. Develop and implement innovative sales and marketing strategies: Collaborate with cross-functional teams (marketing, product development, sales) to design and execute effective strategies for market penetration and brand awareness. Project Management: Assist in planning, executing, and monitoring small to medium-scale projects, ensuring deadlines and objectives are met. Identify process inefficiencies and recommend improvements to streamline administrative workflows. HR Administrative Support: Assist with HR-related tasks, including onboarding coordination, maintaining employee records, and scheduling interviews or training sessions. Support payroll, benefits administration, and other HR documentation as required. Serve as a point of contact for employees regarding HR-related inquiries, escalating issues as needed. Marketing Material Coordination: Manage the ordering, tracking, and inventory of marketing materials, ensuring timely delivery to the necessary teams or events. Liaise with vendors to ensure quality, cost efficiency, and brand alignment of marketing materials. Coordinate distribution for campaigns, events, or sales teams. Reporting and Documentation: Compile, analyze, and distribute reports for HR and marketing activities, ensuring data accuracy and timeliness. Assist in preparing presentations, spreadsheets, and other materials for leadership and departmental use. Maintain organized filing systems for HR, marketing, and administrative records. Cross-Functional Collaboration: Act as a bridge between HR, marketing, and other teams to ensure efficient communication and task completion. Assist with organizing company events or initiatives as needed. Proactively identify and implement process improvements to enhance workflow efficiency. Key Competencies and Skills: Organization & Multitasking: Proven ability to manage multiple priorities and deadlines simultaneously. Attention to Detail: High accuracy in handling data, creating reports, and completing tasks. Communication: Strong verbal and written communication skills for internal and external correspondence. Proactive Problem-Solving: Ability to anticipate challenges and implement effective solutions independently. Technical Proficiency: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and familiar with HRIS or CRM tools (preferred but not required). Team-Oriented Mindset: A collaborative approach to work, fostering positive relationships across departments. Qualifications: 3+ years of experience in administrative roles, preferably with exposure to HR and/or marketing tasks. Strong communication and interpersonal skills and a professional, resourceful demeanor. Bachelor's degree in business administration, marketing, HR, or a related field (preferred but not mandatory with relevant experience). Ability to work independently. This is a full-time position with a competitive salary and benefits package. The successful candidate will have the opportunity to work with a dynamic team and contribute to the growth of a leading company in the industry. If you are a results-oriented professional with a passion for making a difference, we encourage you to apply for this exciting opportunity.

Immediate need for a talented Administrative Assistant (Mid). This is a 24+ Months Contract opportunity with long-term potential and is located in Oakbrook Terrace, IL (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:25-63692 Pay Range: $28 - $31/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: This role requires strong organizational and time management skills, as well as excellent communication and interpersonal abilities. Mid-level administrative assistants should be proficient in office software applications such as word processing, spreadsheet, and presentation software, and may be required to have experience with database management and other specialized software. Key Requirements and Technology Experience: Skills-Admin support, Office support, Strong analytical (Excel, Power BI, SQL) and Budget tracking, invoice processing, and other financial tasks. Previous admin support and strong analytical (Excel, Power BI, SQL) experience is required. Associates or higher strongly preferred. Ability to grow in the role is strongly desired as well. Our client is a leading utility services Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Project Coordinator FLSA Status: Full Time, Exempt Pay: $46,000-$52,000 per year (non-negotiable) The Opportunity: Come join our team! We are hiring a class of high potential results-oriented individuals to join our team as a Project Coordinator. The Project Coordinator Role operates as a valuable contributor within our Project Teams. Our Project Coordinators work on multiple complex projects for customer programs that typically exceed $1 million in revenue. You will work with household names and see your work in your day-to-day lives. We love what we do! The role offers advancement opportunities due to our business model, which focuses on promoting from within. The successful candidate will be able to work in a fast-paced environment, communicate effectively with internal stakeholders and possess the ability to deliver assignments with a high level of excellence. Our Company: Co-founded by Larry Sicher in 1991 as a local sign and service agent, Identiti has been focused on excellence in customer service and communication since its inception. Now led by brothers Michael and Zack Sicher, the company has grown to become a national provider of exterior and interior signage, graphics, and maintenance services, with 2800+ employees and installation and service partners. The comprehensive offerings include Design, Project Management and Manufacturing for signage and branded environment programs across multiple industries. Identiti offerings also include a full range of Maintenance services including preventive and planned Maintenance Programs. Our Culture: At Identiti, our culture is the most important aspect of our business. Although the company has grown significantly over the last 25+ years, we take pride in maintaining our family dynamic. Our culture is predicated upon hiring individuals that understand and live our values of Adaptability, Courageousness, Communication, and being Inspirational. Responsibilities: Negotiate and schedule field service utilizing our national network of field technicians. Follow and implement tasks from the project schedules/templates to ensure all projects are executed on time and within budget according to the customer's committed date. Coordinate external vendor schedules including job-site surveys, manufacturing, transportation, and final installation of products at customer location to ensure on-time delivery. This work will be captured in our ERP system, attention to detail and sense of urgency are critical. Attend and actively participate in scheduled project meetings; Proactively communicating all concerns that impact the projects and offer viable solutions to customer issues. Execute project tasks to provide a smooth flow of progress throughout the project until completion. Utilize effective communication to develop strong relationships with your team and other PM teams. Create and maintain positive relationships with external partners including vendors and subcontractors always treating them fairly and professionally in all interactions. Proactively manage changes in project scope utilizing problem-solving techniques to identify potential issues and devise contingency plans as required. Keep all administrative tasks up to date and tracked within our timeline and procedural processes. Project Coordinator Requirements: Associate degree or two years of general work experience Previous experience in a fast-paced role Highly organized and able to multitask Strong attention to detail and problem-solving skills Excellent communication skills Capable of executing job tasks in Identiti's Enterprise Resource Planning (ERP) System Able to work both independently and as part of a team Proficiency in utilizing Microsoft Office, email, and internet Enjoys being busy Company Culture: Opportunities to give back and participate in charitable events through our Identiti Gives Back program. Team building activities, such as our Halloween Contest, Monthly Trivia games, Virtual Cocktail hours, and other events planned by our Fun Committee. Continued Training and Development opportunities offered internally as well as through our industry association. Coffees, CFT's and other Cultural Initiatives to drive engagement through our Culture Committee. Rockstar office space with free parking, free food and drink, great all-around vibe in Schaumburg. In office work subject to Illinois Covid numbers. Company Benefits ( Including but not limited to) : Family health coverage including medical, dental and vision Telecommuting/remote days 401K Generous time off program On-site fitness center Identiti provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

This non-clinical administrative staff person will perform steps of the certification process including the acquisition of non-clinical and structured clinical data, review of service requirements, and file maintenance. This individual will perform scripted clinical screening that does not require evaluation or interpretation of clinical information. This position performs activities that allow the first level reviewers to primarily allocate their time to interpreting clinical data, applying review criteria, making certification determinations, and perform discharge planning. The individual is non-licensed and therefore is only responsible for making non-clinical administrative judgments. The individual is under the supervision of a licensed registered nurse, and all calls requiring clinical assessment are forwarded to the RN for review. What we offer: Competitive salary and benefits, including medical, dental, vision, long-term care, short-term disability, long-term disability, company paid and voluntary life insurance. Critical Illness, accident insurance and flexible spending also available! 401k plan with company match, fully vested after 1 year. No weekends and nights! Paid Holidays Work-life balance. Remote/hybrid setting (once trained) Potential for quarterly bonuses. JOB DUTIES: Makes outgoing calls to hospitals to determine if patients are still in-house, request discharge dates, disposition and retro, initial or concurrent clinical reviews. The individual will not be responsible for taking clinical reviews directly from hospital reviewers or nurses. Instead, requesting for call back with clinical or transferring the call to a first level reviewer. Send faxes to hospitals with request for clinical reviews and/or discharge needs may also be necessary. Monitors and attaches faxes on the fax server as assigned. Transfers all messages and clinical reviews from voice mails into the UR system. All simple messages may be deleted from the voice mail, but all clinical review messages must be left on voice mail so UR nurse can review and supervise the clinical data entered into the UR system by the individual. Once the assistant is proven adept at clinical data transfer, permission will be granted to remove voice mail messages once entered. Performs any scripted clinical screening as assigned following the Policy and Procedure for Scripted Clinical Screening that does not require evaluation or interpretation of clinical information. In the event that the request requires interpretation, the request will be forwarded to a first level reviewer. Verifies that a provider is in the network or identifies potential PPO providers, and clarifies incomplete or contradictory non-clinical data. Notifies providers of certification and reads the disclaimer, produces and sends to print batch certification letters after completion of scripted screenings Communicates with MD offices, hospital medical records or UR departments, case managers and customers as needed. Documents all activities in the UR file according to procedure Assist intake administrative staff as staffing necessitates Other duties as assigned. PM21 Requirements: EDUCATION: High School Diploma or equivalent with some post-secondary education desirable. Courses in medical terminology preferred. SKILLS: Knowledge of computers along with fluent keyboarding, data entry in databases, word processing, and multiple line telephone systems. Bi-lingual helpful but not required. EXPERIENCE: Experience in the health care industry such as medical transcription. Successful completion of the URA orientation program and maintenance of minimal QA standards. 1-2 years experience or relevant education in the health care industry PERSONAL QUALIFICATIONS: Helpful and friendly telephone personality. Ability to proof written material accurately, accurate data entry ability. Ability to organize a large variety of tasks and prioritize as directed by UR Manager. Ability to work with a variety of professional staff and provide clerical backup as needed for that staff. Understanding of customer service. Compensation details: 18.7-18.7 Yearly Salary PI4f458aa91a96-37***********5

Reporting to the Manager, Administrative Assistant will be responsible for inputting sales orders and client information into our personalized company's system, arranging the shipments, creating shipping documents and following up with clients on past due orders. Role Priorities Coordinate logistics schedule by communicating with suppliers, NVOCCs (Non-Vessel Operating Common Carriers) and customers. Create and organize files for shipping documents such as invoice, packing list, shipping instruction etc. and keep them in the company's system. Performance Requirements Create purchase order and sales confirmation to make entry in the company system Communicate with suppliers and customers by email or phone. Request NVOCCs to arrange logistics based on suppliers'/customers' request. Provide schedule information to vendor for pick up and to customer for delivery date Review shipping documents (BL, COA, packing list, invoice, etc.) and keep them in company's folder. Make entry for order information in company's system and issue shipping instruction, invoice and packing list to send to NVOCCs. Keep monitoring shipping schedules and report updates to customers if there is any change. Provide shipping docs sent by NVOCCs to customer. Request sales entry to accounting dept through company system Educational Requirements: High School Diploma Preferred Skills and Experience Work experience in trading company, forwarder, NVOCC and/or shipping company.