Payroll Specialist Jobs in Bloomingdale, IL

The Regional Payroll and Benefits Supervisor will support the finance department by overseeing payroll and benefits, as well as managing the HRIS for the US and Canada. The Regional Payroll and Benefits Supervisor will also assist in providing coordination and administration of accounting duties and projects as needed. Main Responsibilities: •Prepares and processes semi-monthly payroll for 150+ employees. •Manages payroll administration, including employee changes, collecting documentation and updating HRIS. •Ensures accurate and timely processing of payroll updates including new hires, terminations and changes to pay rates. •Prepares month-end headcount reporting. •Prepares and manages monthly commission reporting. •Prepares monthly overseas recharges. •Performs customer service functions by answering employee and manager requests and questions. •Manages 401k administration, including quarterly reviews of eligibility, termed employee participation and loan activity. •Manages quarterly meeting minutes for annual external audits for the US & Canada. •Analysis of benefits, which include budget tracking, market analysis and annual procurement. •Assists with the processing of Leaves of Absence, such as FMLA, Short Term Disability and Long-Term Disability. •Conducts monthly benefit Open Enrollment meetings for new hires. •Confirms the accuracy of all benefits enrollment in the Paycom (US) and enrollment forms (Canada) to provide vendors with accurate eligibility information. •Prepare annual open enrollment workshops and education partnering with our Third-Party Administrators. •Ensure benefit changes are entered appropriately in payroll system for payroll deduction. •Maintain and file documentation accordingly. •Oversee and manage the annual record retention exercise. •Facilitates audits by providing records and documentation to auditors (401K audit and Worker's compensation audit) •Manage distribution lists which include eFax, outlook and reconcile information according to published organization charts and reporting •Assists with miscellaneous accounting projects as needed •Resolves discrepancies, while keeping record of discrepancies via the Innovations and Incidents Management (IIM) to ensure compliance •Manage repair by client details for audit (PBC) •Ad hoc reports as needed Required skills and qualification/ education/ studies: •A bachelor's degree in business, finance, or related field. •Experience utilizing a HRIS, Paycom experience a plus. •Experience in processing payroll (minimum 4 years). •Proficient in Word, Excel, and PowerPoint, Microsoft Outlook; Visio preferred. •Knowledge of Federal/State wage and hour laws/regulations. •Excellent verbal and written communication skills. •Excellent interpersonal and customer service skills. •Demonstrates a sense of urgency. •Maintains a high degree of professionalism and can interface with all levels of the organization as a primary point of contact for team. •Works independently as well as in a team environment. •Outstanding organization and prioritization skills - ability to manage multiple demands, projects, and deadlines in a fast-paced environment. •Ability to maintain confidential information, with ability to exercise good judgment and discretion. Benefits: At Röhlig, we believe in supporting our employees' well-being, growth, and work-life balance. That's why we offer a competitive benefits package designed to empower you both personally and professionally: Comprehensive Medical, Dental, and Vision Insurance - Keeping you and your family healthy is our priority. 401(k) Plan with Company Match - We're invested in your future and help you save for retirement. Generous Paid Time Off (PTO) - Whether you're planning a vacation, taking care of personal needs, or just need a mental health day, we've got you covered. Birthday Off - Celebrate your special day with an extra day off on us. Sick Time - Take the time you need to recover and focus on your health. Long-Term and Short-Term Disability Insurance - Providing financial protection if you're unable to work due to illness or injury. Pet Insurance - Coverage options to ensure your furry family members are taken care of. Supportive Work Environment - From career development opportunities to a collaborative culture, we ensure you feel valued every step of the way. If you're looking for a workplace where your contributions matter and your well-being is supported, we'd love to have you on board. Salary- $65,000-$85,000

At Nelson Insulation, the Payroll & Admin Specialist is responsible for accurately processing payroll, including direct deposits and manual checks, for all staff members. This role involves onboarding new employees, managing pay rates, and handling union dues. Additionally, the position includes overseeing compliance tasks such as E-Verify, wage garnishments, 401(k) contributions, and certified payroll reporting. The specialist will ensure precise record-keeping and respond to employment verification requests in a timely and professional manner. In addition, this position is cross-trained to assist with lien waivers and accounts payable, providing well-rounded support to the team. The Payroll & Admin Specialist position is based in Lake Zurich, IL Background checks are required for this position. PAYROLL & ADMIN FUNCTIONS: ~ Process weekly payroll for all field workers and admin staff. Enter the amount to pay into the bank for direct deposits. Print & mail manual paychecks. ~ Enter new employees and re-activate any re-hires. Make folders for paperwork. Set up hourly rates and union dues/fringes based on current union agreements. Update rates and dues fringes when the union sends new info. ~ Complete E-Verify for new hires to verify that they are authorized to work in the US. ~ Auto-enroll new employees to the 401(k) plan and submit the weekly contributions. ~ Receive & respond to child support notices and wage garnishments. Enter deduction in employee profile. Issue checks to appropriate agencies weekly. ~Calculate union dues by dues date for the prior month. FedEx checks or pay online, paying strict attention to the due dates. ~ Run and submit certified payroll reports weekly after payroll is processed. Keep a tracker updated with current & future jobs requiring certified payroll, contacts, and method of submission. ~ Complete forms or give verbal verifications for employees when requested for employment verifications. ~ Complete lien waiver requests from clients, coordinated through the account receivable department. QUALIFICATIONS AND EXPERIENCE INCLUDE: Construction Payroll with 2 years of experience (Required) 3+ years' experience in payroll processing including Union employees (preferred) Familiar with LCP Tracker, IDOL Certified Payroll, WH-347 forms (preferred) Strong attention to detail with accuracy is a top priority. Ability to work in a fast-paced environment and meet critical deadlines. Ability to be self-motivated, proactive, and an effective team player. Computer savvy with Microsoft Excel, Outlook, QuickBooks, and Word (preferred) Strong Organizational skills BENEFITS INCLUDE: Medical, Dental, Vision Insurance, 401K, and PTO. The salary range is $55,000 to $70,000. depending on experience.

Job Description: Accounting & Payroll Coordinator We are seeking a detail-oriented and proactive Accounting & Payroll Coordinator to join our growing team. This role will involve managing daily accounting, payroll, and HR-related transactions, maintaining accurate records, and assisting with reporting tasks. The Administrative Specialist plays a vital part in ensuring the accuracy and efficiency of our operations. Key Responsibilities Accounting Tasks Process daily customer payments. Send daily and weekly customer invoices, along with monthly statements. Generate daily, weekly, and monthly sales reports. Maintain electronic records of guest receipts. Payroll Tasks Assist the Manager with weekly payroll processing. Human Resources Tasks Organize and maintain HR documents electronically. Audit employee certifications and follow up on renewals. Support the Manager with onboarding new hires. Qualifications Education: Associate or bachelor's degree, or coursework in administration. Experience: 2+ years in an administrative role, preferably in the hospitality industry (e.g., off-premise catering, restaurant). Skills: Proficient in QuickBooks (Desktop Version). Expertise in Microsoft applications, especially Excel. Familiarity with Paylocity, Toast POS, Tripleseat, and/or Caterease is a plus. Bilingual in English and Spanish is preferred. Strong attention to detail and accuracy. Excellent organizational and time management skills. Ability to identify and resolve discrepancies effectively. Working Conditions This is an office-based position (not remote).

Progress on your journey to success! ECLARO is currently recruiting for a Payroll Coordinator in the Chicago, IL area for one of our clients. ECLARO's client is a leading provider of healthcare workforce software and solutions. If you're up to the challenge, then take a chance at this rewarding opportunity! Responsibilities: Assists supervisors and employees regarding applicable policies and procedures of the Client including payroll procedures, wage deductions, and expense reimbursements. Research and analyze expense reimbursements for accurate and timely processing of payment. Gathers information upon request for various payroll and expense requests. Provide appropriate information and direction to employees as needed. Ensures excellent customer service standards are followed and provided to internal and external customers. Encourages teamwork through cooperative interactions with coworkers. Submit weekly tax files to ADP. Responsible for verifying that all quarterly and annual payments to the Internal Revenue Service and other state and local taxing authorities are paid timely and accurately and that all appropriate filings have been made with these authorities. Maintain employee labor distribution set up and requests including the processing of historical retro allocations. Other duties as assigned. Required Qualifications: PC proficiency with Microsoft Office (Excel, Word, Outlook). Ability to apply critical thinking skills in problem solving. Problem solving skills. Excellent interpersonal and verbal and written communication skills. Able to work under pressure and meet deadlines as well as be flexible and dependable. Detailed and accuracy oriented. Comprehensive knowledge of fundamental tasks, such as paycheck calculations and taxation principles. Knowledge of multi-state payroll tax laws, rules, regulations, and compliance. Knowledge for tax implications for benefits and fringe benefits. Shift: Day 5x8-Hour (08:00 - 14:30); Job Duration: 26 weeks (with possibility of contract-to-hire) Pay Rate: $25.00 / hour If hired, you will enjoy the following ECLARO Benefits: 401k Retirement Savings Plan administered by Merrill Lynch Commuter Check Pretax Commuter Benefits Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO If interested, you may contact: Claudine Pamaranglas ******************************* ************** Claudine Pamaranglas | LinkedIn Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Our client is seeking a strategic and detail-driven Senior Payroll Administrator to lead payroll operations in a fast-moving, multi-state, multi-entity environment. This role is pivotal in ensuring continuous payroll processing, benefits administration, tax compliance, and accurate reporting for a diverse workforce of exempt and non-exempt employees. The ideal candidate is a proactive problem-solver with exceptional organizational skills, a sharp eye for accuracy, and the ability to navigate tight deadlines with confidence. Strong communication, follow-through, and a commitment to efficiency are essential for success in this role. Responsibilities Manage workflow to ensure all payroll transactions are processed accurately and timely, in accordance with processing deadlines. Maintain payroll info by collecting, calculating, and entering data into the payroll system and understanding the impact of the appropriate data on payroll, finance, and other internal systems. Perform payroll audits to ensure accuracy from an input and compliance perspective. Validate and process system updates such as new hires, separations, and changes to pay rates in a timely and accurate manner. Reconcile payroll reports and validate all entries before transmission. Oversee inquiries and requests related to the preparation and distribution of payroll. Ensure compliance with federal, state, and local payroll, wage and hour laws, and best practices Ensures compliance with all tax laws and regulations regarding employer pay practices. Payroll‐related functions including processing new hires, termination status changes, tax changes, wage garnishments, deductions, and direct deposit. Responsible for the accuracy of payroll output, including pay statements, statements of payroll tax deposits, reporting, and other additional reports as needed. Reviews and verifies payroll data promptly, prepares manual checks as necessary, creates and maintains an effective internal control environment, and oversees records and files. Conducts research to resolve payroll issues, posts journal entries, prepares quarter‐end reports, and reconciles all payroll‐related accounts and activities. Resolves problems regarding access to or payment of benefits, orients newly eligible employees, and processes enrollment forms and change requests. Prepares and maintains human resources and employee benefits data and reports, reconciles all benefit‐related accounts and activities, and assists with related special projects as required. Partner with department heads as needed to reconcile payroll accounts and resolve discrepancies. Provide process improvement recommendations. Handle department projects and audits as assigned. Facilitate audits by providing records and documentation to auditors. Ideal Experience Bachelor's degree required with 5-7 years of related payroll experience. Outstanding communication skills both written and oral. Strong organizational, problem‐solving, analytical, and interpersonal skills. Ability to manage priorities and workflow, with extreme attention to detail. Exceptional follow-through and attention to detail. Ability to build relationships with all departments. Manage shifting priorities with enthusiasm, flexibility, and ease. Proficient in HCM and payroll software, Microsoft Suite, and overall tech savvy. Experience processing multi-state and international payrolls required Experience processing multiple payroll frequencies The position also requires the ability to work under pressure to meet strict deadlines. #117761 The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

Title: Payroll Associate Duration: 6-month contract with potential extension Hourly Rate: $30.00/ HR W2 Benefits: None PTO: Varies based on city and state regulations Responsibilities: • Process multi-state payroll, ensuring compliance with company policies and regulations. • Perform data entry and payroll data verification using ADP Ev6 Enterprise Payroll System. • Conduct payroll audits and identify discrepancies using Excel (VLOOKUP, sorting, and calculations). • Load bonus files, tuition reimbursements, and OT premium pay into payroll systems. • Handle payroll-related calculations including retroactive pay, final pay, FLSA OT premiums, and accrued vacation time. • Issue manual payments as needed and process weekly and on-demand payrolls. • Communicate with managers regarding payroll discrepancies and timekeeping issues. • Maintain records and ensure payroll accuracy in compliance with federal and state regulations. Requirements: • 3+ years of payroll processing experience in an enterprise environment. • Experience in handling multi-state payroll processing. • Proficiency in Excel (VLOOKUP, sorting, pivot tables). • Hands-on experience with ADP Ev6 or similar payroll systems (PeopleSoft, Alti, Enterprise Reporting-based systems). • Ability to manage payroll data entry, audit payroll reports, and process manual checks. • Strong knowledge of state payroll regulations and compliance standards. • Experience processing payroll for 5,000+ employees. • Familiarity with collectively bargained units and payroll reporting tools. • Background in enterprise organizations with high-volume payroll processing.

About Flexport: At Flexport, we believe global trade can move the human race forward. That's why it's our mission to make global commerce so easy there will be more of it. We're shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes-from emerging brands to Fortune 500s-use Flexport technology to move more than $19B of merchandise across 112 countries a year. The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us. The opportunity: Drive Global Payroll Excellence at Flexport At Flexport, we're on a mission to simplify global trade, and that starts with ensuring our people are paid accurately and on time-every time. As the Global Head of Payroll, you'll lead a high-impact function responsible for managing and optimizing our global payroll operations across multiple regions, including the U.S., APAC, and EMEA. This is more than just payroll processing; you'll be a strategic leader, ensuring compliance, driving process improvements, and leveraging Workday integrations to enhance efficiency. You'll be the go-to expert for leadership and People Ops, providing insights on payroll, tax processing, and policy matters while navigating a fast-paced, ever-evolving global landscape. If you thrive on solving complex payroll challenges, optimizing systems, and delivering exceptional service, we'd love to have you on board! You will: Lead a global payroll function and develop team members including individuals in US, APAC and EMEA. Review, approve and settle the biweekly and monthly global payrolls (15+/month) Respond to management inquiries on flux analysis, bank debits, payroll reporting, tax analysis and/or general payroll questions Review/Audit payroll related information and processes entered into Workday to ensure accurate wage processing and most effective use of the Workday platform Assist in periodic audits and reporting requests as needed and take necessary steps to correct any discrepancies Project manage special projects as assigned such as documenting workflows, registering in new states for payroll taxation, improving processes/procedures and/or implementing a global payroll provider Assure that all outside systems are integrating into Workday efficiently Work with internal team and vendors to ensure HR, Benefits and Payroll changes are processed, accurate funding occurs for all accounts, tax remittance, general ledger balancing, month-end close support is completed Support System Integrations between HR and Global Payroll Systems Test new set up, system enhancements, system updates and integrations affecting global payroll Meet tight deadlines and prioritize competing workloads Collaborate well as a team member and work autonomously as conflicts and challenges arise Has experience with payroll compliance matters, such as tax withholding for international or multi-state jurisdictions (including Canada), garnishments, and key annual audits (worker's compensation and external financial audits) You should have: BA/BS and 10+ years of experience in payroll, accounting, human resources, business studies or related field 5+ years of global accounting experience Strong proficiency with Workday Payroll software (3+ years) is required Exceptional organizational, prioritization with strong attention to detail in a fast-paced, constantly evolving environment Proficient in Excel (Vlookups, pivot tables, etc) and Google Apps Excellent written and oral communication skills The US base salary range for this position (exclusive of bonus, equity and benefits): $154,000 - $185,000 USD Commitment to Equal Opportunity At Flexport, our ability to fulfill our mission of making global commerce easy and accessible relies on having a diverse, dedicated and engaged workforce. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, physical and mental disability, health status, marital and family status, sexual orientation, gender identity and expression, military and veteran status, and any other characteristic protected by applicable law. Global Data Privacy Notice for Job Candidates and Applicants Depending on your location, the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA) may regulate the way we manage the data of job applicants. By submitting your application, you are agreeing to our use and processing of your data as required. Please see our Privacy Notice available at ************************ for additional information. #J-18808-Ljbffr

6 Month Contract Hybrid - 4 days on-site per week Swoon has an exciting contract opportunity with a leading provider of compliance-based solutions, who is actively seeking a Payroll Associate to join their team! In this role, you will be responsible for executing all analytical and administrative functions related to payroll processing, ensuring accuracy, compliance, and efficiency. Additionally, you will administer payroll for a diverse workforce that adheres to various pay structures, including employees governed by Collectively Bargained Agreements. RESPONSIBILITIES: Completes data entry and loading data into ADP Ev6 Enterprise payroll system (direct deposit, deductions, additional pay, etc.) Performing audits using the reporting tools available and in accordance with guidelines set forth by the department. Loads interfaces between eTIME and ADP Ev6 Enterprise and communicate potential timekeeping issues to managers. Calculations (hourly vacation time owed to terminated team members, FLSA OT premiums, retroactive pay, final pay, etc.) Enters and audits payroll adjustments, manual checks, and garnishment refunds in ADP as well as maintaining logs and spreadsheets to reconcile data and audit entries. Investigates questionable data and takes corrective action as necessary. Ensures payroll accuracy by maintaining a practical knowledge and understanding of company policies, procedures and pay rules. Brings questions/concerns to the attention of manager for clarification/resolution. Perform other duties and responsibilities, as assigned. Sorts and scans departmental mail. Experienced with handling a high number of employees payroll, ideally 5,000+. WHAT'S NEXT? Apply Now! Reach out to ******************************** with any questions.

What we offer: * Work-life balance. * Career advancement opportunities. * A great manager and/or team. * A compelling work culture and company values. * A sense of purpose and employee appreciation. * Support & Stability & Technology * Training Located at our Roselle, IL facility and reporting to the Controller, our Payroll Manager will oversee and supervise the business units' payroll function while providing knowledge and leadership for all items payroll related. This role will be responsible for ensuring pay is processed on time, accurately, and in compliance with all governmental regulations. Responsibilities: * Oversee and supervise the BU's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations across multiple divisions and payroll schedules. * Act as a subject matter expert and/or resource to others in payroll taxes, certified payroll, and union reporting. * Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. * Identify, recommend, and implement updates and improvements to payroll processing, procedures, and internal controls. Inform management of changes to tax requirements that impact the company and/or employees. * Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates. * Ensure that all union reporting and certified payrolls are filed in an accurate, timely manner. * Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices. * Ensure the timely and accurate processing of quarterly and annual state, local, and federal tax filings. * Key liaison with third party payroll processor. * Coordinate the accurate and timely production of W2 forms annually, including reporting of files. * Comply and validates the accuracy of payroll report data for internal business partners to facilitate reconciliation and reporting requirements. * Respond promptly to inquiries for information from external and internal customers including taxing authorities, union representatives, and customers. * Maintain all levels of confidentiality, especially with sensitive payroll information. Qualifications: * Bachelor's degree in accounting, Business Administration, Human Resources, or related field experience. * CPP certification preferred. * 5+ years of progressive experience in Payroll and/or HR or Accounting. * Knowledge of Payroll and Payroll Tax requirements, processes, controls, and best practices. * Strong knowledge of federal, state, and local laws and regulations governing payment, taxation, and reporting of wages. * Good knowledge of HRIS-Payroll integrated systems, Advanced Excel functions, accounting. * Experience working in a multi-union environment. * Must be able to meet strict deadlines. * Very good communication skills. * Strong multi-tasking skills. * High attention to detail with strong organizational and time management skills * Extensive knowledge of the payroll function includes preparation, balancing, internal control, and payroll taxes. * Strong analytical and problem-solving skills. * Strong supervisory and leadership skills. * Proficient with Microsoft Office Suite or related software. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary. Work Environment This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time. Reasonable Accommodation Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company's business operations. Other Duties Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employee understands the above and agrees to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employee understands that the Company reserves the right to delegate, remove, expand or change any and all responsibilities. Employee acknowledges that he/she can fulfill the above duties with or without reasonable accommodation. Salary & Benefits Salary Range: $90,000 - $125,000 annually. Benefits: Health, vision, dental, 401k etc.

The Senior Payroll Specialist assists in preparation, processing, and review of bi-weekly payroll cycle for Company's veterinary hospitals. This position works closely with the Payroll Manager to ensure payroll cycles are processed efficiently and oversee payroll tax accounts. The Senior Payroll Specialist provides payroll-related guidance and support to the organization and payroll team. Essential Duties and Responsibilities: Process bi‐weekly payroll and post payroll reporting Oversee team projects, training, and continued improvement of Payroll Specialists and Coordinators Reconcile payroll journal entries and verify transactions in general ledger. Analyze account balances, investigate unusual fluctuations, and resolve discrepancies accurately and on time Support internal teams to ensure seamless onboarding of business acquisitions Assist with administration of veterinarian compensation and benefits details in HRIS Manage team inbox, ensuring inquiries are addressed efficiently. Assist teammates with complex payroll issues Identify and implement process improvements for accuracy/efficiency Maintain knowledge of payroll legislative changes Partner with Payroll Vendor Tax Team on tax location setup within payroll system Research/document tax notices/issues alongside Payroll Manager and Payroll Vendor Tax Team Ensure tax notices are uploaded and resolved by Payroll Tax Team Maintain documentation of tax account numbers and credentials Other duties as assigned Education Requirements Bachelor's degree or Associates degree with requisite experience preferred Basic Qualifications Minimum 4 years of experience with multi‐entity payroll processing and extensive knowledge of standard payroll processes/procedures Expert Microsoft Excel skills required Ability to be flexible, agile and meet deadlines with little supervision Excellent customer service, written/verbal communication, time management, detail orientation, and organizational skills are essential Ability to work collaboratively and independently Physical Requirements Able to remain in stationary position 75% of the time Occasionally move about office to access file cabinets, supplies, and office machinery Communicate clearly with managers, colleagues, and hospitals at remote locations via email/phone Frequent keyboarding/use of computer for data entry Able to moves equipment/supplies weighing up to 15 pounds Who We Are Blue River PetCare is a multi-state owner and operator of high-quality veterinary hospitals, with our corporate office located in downtown Chicago. We provide an exit strategy for owners of veterinary hospitals who are looking to reduce the headaches of business and diversify their asset base while continuing to practice or who are seeking to transition their practice as they consider retirement. We believe strongly in the local franchise and work with our hospitals to strengthen their existing hospital brands and carry on the legacies which have been established. Diversity is embraced at Blue River PetCare and the uniqueness of all individuals is supported. All qualified applicants will be considered for all positions regardless of race, color, national origin, age, sex, sexual orientation, gender identity, disability, veteran status or ancestry. Compensation and Benefits Salary Range: $70,000-$72,000 per year Blue River PetCare team members are eligible to participate in the discretionary annual bonus program. Blue River PetCare benefit offerings: Health, Dental, and Vision Insurance Flexible & Health Spending Accounts Disability, Life Insurance, and Critical Illness Coverage Retirement plans with company match Paid Time Off (PTO), Holidays, and Bereavement Employee Assistance Program (EAP) Paid Volunteer Time-off Pet Perks with industry vendor partners, including deals on insurance, preventatives, food, and supplies Chicago CTA Transit Program Benefits Discounted gym memberships for local Chicago team members Childcare discounts with KinderCare Exclusive travel, entertainment, and retail discounts Hybrid and remote opportunities Job Tags #LI-KS1 #LI-Hybrid

WORLDPAC is searching for a Payroll leader for our Payroll Operations and Compliance. This role will be responsible for managing and executing key compliance processes and initiatives. This role oversees the US and Canada Payroll function managing all aspects of the payroll process, ensuring the accurate, compliant, and timely disbursement of wages for all team members. Maintains payroll records, implements best practices, and collaborates with various departments to improve policies and procedures, streamline processes and act as the expert in all Payroll related matters. Responsibilities Responsibilities Manages full-cycle, multi-state bi-weekly US and Canada payroll processing including earnings, commissions, bonuses, taxes, benefit deductions, and garnishments. Design and implement policy and controls for data security compliant with US and international government regulations. Develops payroll controls to ensure accurate and timely payroll processing. Conducts payroll audits, ensuring data integrity, overall payroll accuracy and compliance with US and international government regulations and Company policies. Partners with internal and external auditors to ensure compliance and adherence to Company policies and procedures. Research and implement Payroll system and process improvements to reduce error, increase efficiency, and ensure alignment with organizational goals and priorities. Maintains strict confidentiality, ensuring security of the payroll system, reports, and other documentation. Effectively manages a team, their resources, development, and overall performance. Collaborates with the HR management, Benefits, Finance and Tax on payroll policies, processes and procedures and provides metrics / dashboards to the business as needed. Maintain knowledge with evolving industry/regulatory changes impacting the business while ensuring compliance with federal, state, and local legal requirements. Ad-hoc reporting as needed to support cross functional business partners. Qualifications Essential Job Skills Proven leadership capabilities influencing without authority and working with cross-functional teams to achieve goals. Expertise in payroll administration and design with a proven record of successful implementation and results. Exceptional verbal and written communication skills with an ability to adjust meeting the audience's needs. Demonstrated project management skills, ability to multi-task and work to deadlines in a fast-paced environment. Ability to collect, analyze and translate data into impactful insights that drive solutions to complex problems across the organization. Requirements Bachelor's degree 8+ year's progressive experience in Payroll

Job Details Experienced Chicago, IL Full Time 4 Year Degree CorporateExpectations Founded in 1944, Lochner is a trusted infrastructure services provider for aviation, surface transportation and water clients who need high-quality, forward-looking solutions to complex challenges. Our vision is to become a Top 100 leader in the A/E industry, centered on an agile, engaged, and empowered workforce coming together to embrace the art of the possible and make a lasting difference in our world. Are you ready to join us on this journey? As a people-centric company, Lochner's purpose is to empower our team to put their knowledge to work, enhancing communities across the US. To achieve this, we hire candidates of all experiences and skillsets because amazing things happen when people with diverse backgrounds come together to solve problems. We believe collaboration is more than a buzz word - it is a guiding principle in which every point of view is valued and heard and is the driving force in delivering our best work. At all levels of the organization, we foster an entrepreneurial spirit and culture of autonomy to advance our strategic vision and continually seek our next success story. Lochner - learn more about us Position Overview The Senior Payroll Manager will play a dual role as both a leader and a "doer." In our lean payroll department-comprising the Senior Payroll Manager, two Payroll Specialists, and an HR Analyst who supports departmental projects, you will not only manage and mentor but also be directly involved in processing payroll. This role is ideal for someone with extensive experience in payroll systems integration, process harmonization, and benefits administration. We seek an individual who is solution-oriented, capable of making a general objective, assessing needs, developing a plan, gaining alignment from stakeholders, and executing with minimal oversight. If you are resourceful, resilient, easy-going, and possess strong critical thinking skills, we want to hear from you. Key Responsibilities Payroll Management & Processing: Oversee and manage the entire payroll function, ensuring accurate, timely, and compliant processing. Collaborate closely with the two Payroll Specialists and HR Analyst to execute payroll runs and resolve any processing issues. Systems Integration & Process Harmonization: Lead efforts to integrate new payroll systems and harmonize payroll processes and policies across acquired companies. Work with IT, HR, Accounting, and external vendors during system implementations and upgrades to ensure smooth transitions. Benefits Administration: Oversee benefit deductions, monitoring for variances or discrepancies and collaborating with benefits teams to resolve issues promptly. Leverage a solid foundation in benefits administration to ensure all payroll-related benefits are accurately processed. Strategic Problem Solving & Project Management: Demonstrate a solution-oriented approach by assessing objectives, developing comprehensive plans, securing stakeholder alignment, and executing projects with minimal oversight. Apply strong critical thinking to anticipate challenges, evaluate alternatives, and implement effective solutions. Compliance & Reporting: Stay current with federal, state, and local payroll regulations to ensure full compliance. Prepare and present detailed payroll reports and metrics to senior management, supporting strategic decision-making. Team Leadership & Continuous Improvement: Provide strategic leadership and mentorship to the payroll team, fostering a culture of continuous improvement. Identify opportunities for process enhancements and implement best practices to streamline payroll operations. Exhibit resourcefulness and resilience, maintaining an easy-going yet focused approach in a fast-paced, evolving environment Qualifications Education & Certification: Bachelor's degree in Accounting, Finance, Business Administration, or a related field. Advanced degrees or certifications (e.g., Certified Payroll Professional (CPP)) are a plus. Experience: 5+ years of experience in payroll management, ideally within environments involving multi-state, multi-company operations or post-acquisition integrations. Proven track record in hands-on payroll processing as well as leading systems integration and process harmonization projects. Technical Skills: Proficiency with payroll software, such as Paycom, Paychex, or similar systems, including features that support multi-company operations and familiarity with HRIS platforms. Strong analytical and problem-solving skills with acute attention to detail. Extensive knowledge of federal, state, and local payroll regulations and requirements, with the ability to navigate multiple jurisdictions. Experience in payroll tax laws and regulations across multiple jurisdictions. Interpersonal & Leadership Skills: Excellent communication skills and the ability to collaborate effectively with cross-functional teams. Demonstrated ability to work independently with a solution-oriented mindset, efficiently developing plans, securing stakeholder alignment, and executing initiatives with minimal oversight. Proven resourcefulness, resilience, and a positive, easy-going demeanor, paired with strong critical thinking abilities. Experience managing small teams in a fast-paced, evolving environment. The approximate salary range for this position is between $130k and $140k per annum, based on experience and qualifications. Commitment Joining Lochner means gaining access to a comprehensive suite of benefits designed to support your health and financial well-being throughout your career. Lochner provides an extensive total rewards package that includes: Competitive Premiums for Medical, Dental, and Vision Paid Time Off and Flexible Holiday Program Company Paid Disability (includes paid Maternity Leave), and Life Insurance Health Savings Accounts (HSA) with Employer Contribution Flexible Spending Accounts (FSA) for Medical Expenses and/or Dependent Care Paid Family Leave Retirement Plan with Employer Match Flexible Work Schedules (Hybrid or Remote, when possible) Wellness Program for Physical and Mental Health Lochner Cares Non-Profit 501c3 Education and Training Assistance Employee Assistance Program Employee Discounts Paid Time Off for Charitable Acts of Service What we offer - Learn more Work Environment The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually loud. Physical Requirements The physical requirements must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Intermittent sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, stoop, crawl, and lifting. The employee must frequently lift and/or move light equipment up to 20 pounds. Must be alert to equipment in the field, occasional need to work near hazardous equipment and machinery, occasional need to walk on uneven ground, exposure to dust, gas or fumes, exposure to noise, extremes in temperature or humidity, and potential work at heights. Equal Employer Lochner is proudly committed to recruiting and retaining a diverse and inclusive workforce. Lochner provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All positions at Lochner require an applicant who has accepted an employment offer to undergo pre-employment screening. Background checks include SSN/SIN validation, motor vehicle verification, education verification, employment verification, a criminal check, search against global sanctions and government watch lists, and drug test. All employment offers are contingent upon successful results of the pre-employment screening. California Privacy Policy #LI-WJ1

Vedder Price's Chicago office is seeking a Senior Payroll Specialist. Under the direct supervision of the Payroll Manager, the Senior Payroll Specialist will coordinate and oversee the day to day payroll responsibilities for all domestic and international offices. The Senior Payroll Specialist handles all areas of Payroll processing including but not limited to reporting, UTM Time and attendance administration, documentation of procedures, maintenance of earning/deduction and pay codes and accountability for accurate payroll audits and controls. The Senior Payroll Specialist will ensure that pay is processed on time, accurately and in compliance with government regulations. As a Senior Payroll Specialist, your duties will include but not be limited to: Manage workflow to ensure all payroll transactions are processed accurately and timely, in accordance with processing deadlines Validate and process system updates such as new hires, separations and changes to pay rates in a timely and accurate manner Reconcile payroll reports to the source information and validate all entries prior to transmission Oversee inquires and requests related to preparation and distribution of payroll Ensure compliance with federal, state and local payroll, wage and hour laws and best practices Partner with the Payroll Manager and Accounting Department as needed to reconcile payroll accounts and resolve discrepancies Generate Ad Hoc Reports as required Compute and process manual/off cycle Bank wire requests Maintain employee payroll records Maintain security and extreme confidentiality of payroll information Provide process improvement recommendations Update and maintain documentation of department processes, procedures and controls Handle department projects and audits as assigned Facilitate audits by providing records and documentation to auditors Skills & Competencies: Strong working knowledge of payroll best practices Strong knowledge of federal, multi-state and international regulations Strong work ethic and high degree of professionalism Ability to deal sensitively with confidential material Strong interpersonal (verbal and written) communication skills Decision-making, problem-solving, and analytical skill Ability to demonstrate solid logic, detailed analysis, attention to detail, alertness, and a sense of urgency on a regular basis Requires good follow-up, accuracy, and record keeping skills Ability to perform all duties with minimal supervision Flexibility to adjust hours to meet operating needs Proficiency in all Microsoft Office Suite programs and reporting, including but not limited to XLOOKUP, VLOOKUP's, PIVOT TABLES, SUMIFS etc. Experience processing multiple Payroll Groups Effective organization and time management skills with the ability to work under pressure and adhere to project deadlines High degree of initiative, confidentiality, mature judgement and discretion Knowledge of related tax rules and regulations Strong sense of urgency, accountability and result oriented Superior detail orientation: values accuracy and has high standards around quality of work Operate with strong attention to detail and a high level of accuracy Having the ability to analyze, interpret, and respond to the payroll data Be proactive on deliverables and reporting to departments Ability to collaborate, be a team player, flexible, adaptable, and approachable Qualifications & Required Experience: Bachelor's degree preferred Minimum of 5-7 years of payroll experience required Experience processing multi-state and international payrolls required Experience processing multiple payroll frequencies Position also requires the ability to work under pressure to meet strict deadlines Prior experience with UKG and UTM Time and Attendance tools required FPC or CPP a plus Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Master level proficiency in Microsoft Suite Excel and working knowledge of Work and Outlook required Working knowledge of UKG/ADP/HRIS systems (preferred) Compensation Range: 70,000/yr. to $93,000/yr. At Vedder Price, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes: Competitive Salary: We offer a competitive base salary commensurate with skills and experience. Bonus Program: Discretionary annual bonus program. Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future. Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being. Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days. Professional Development: Opportunities for continuous learning and career growth through firm provided training programs. Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones. Work-Life Balance: Hybrid work model and family-friendly policies. Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more. Join Vedder Price and be part of a team that values hard work and dedication! Equal Employment Opportunity Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.

Posting Text Posting Number S00621P Position Status Exempt Reporting Relationship(s) Assistant Vice President for Business and Finance Supervisory Relationships Reports to the Assistant Vice President for Business and Finance. The Payroll Processor will report to the Payroll Manager Job Summary The Payroll Manager manages the University's payroll process and is responsible for the timely and accurate processing of the student, hourly, and monthly payrolls, ensuring compliance with policies and legal requirements. Proactively ensures a thorough knowledge and understanding of changes to policies and state and federal laws impacting payroll and makes recommendations to improve payroll processes and functions. Maintains confidentiality. Salary Range $70,000 - $85,000, depending on experience and training/certification. Essential Functions * Compiles payroll data to maintain payroll records. Reviews the accuracy of calculations and provides high customer service. * Ensure timely and accurate processing of new hires, transfers, promotions, benefit adjustments, and terminations for student, hourly, and monthly payrolls. Responsible for distribution and accounting for all payroll checks. * Prepares authorizations for transfer of funds and tax deposits to cover payrolls. Deal directly with banks on routine payroll-related matters. * Monthly reconciliation of payroll-related general ledger accounts, including all benefits. * Monitor tuition remission taxable income and assist employees. * Reviews calculations for Group Term Life, Social Security and retirement maximums, and other deductions. * Prepares and file quarterly 941 reports to the Internal Revenue Service, quarterly reports to multiple state jurisdictions, and quarterly wage report to the Illinois Department of Unemployment Security. * Responsible for the preparation and distribution of the W-2 annually. * Responsible for Workers' Compensation Audit. * Prepares schedules and documentation for the 403 B audit and 990 Federal Income Tax Return * Schedules and supervises the daily activities of the Payroll Processor. Other Duties and Responsibilities * Performs other duties as needed and assigned. Responsibilities, activities and duties are subject to change at any time with or without notice. Minimum Qualifications * 1 year of Ellucian Colleague software payroll experience or 3 years of payroll experience (without Colleague). * Solid understanding of Payroll fundamentals and best practices. * Outstanding organizational ability with great attention to detail. * Very good knowledge of regulations related to Payroll. * High level of integrity. Preferred Qualifications Working Conditions/Physical Requirements Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move objects. Work Hours Occasional evening and weekend obligations. Posting Date 02/12/2025 Closing Date Open Until Filled Yes Special Instructions to Applicants An overview of Elmhurst University benefits is available here. Elmhurst University is a leading institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Elmhurst University offers more than 70 undergraduate majors, 20 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst University is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazines consistently rank Elmhurst as one of the Midwest's best values in higher education. Recruiting and retaining a diverse workforce is a critical component of the University's mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an EO Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law. Direct Link to this Posting *********************************************

The Payroll Manager administers and manages payroll for three legal entities ensuring that federal, state and local laws are complied with and ensures all associates are paid correctly and in a timely manner. Responsible for ensuring all gratuities/tips/service charges are reconciled and paid. Processing payroll bi-weekly, distributes wage reports, maintains vacation accruals, payroll deductions and federal/state reporting. Completes payroll related G/L entries. Perform requested ad hoc analyses. Supervises and directs all payroll activities for the management team to ensure accuracy and compliance. EXAMPLES OF DUTIES ESSENTIAL FUNCTIONS: Average Percent of Time 40% Oversee payroll systems such that all associates in the hotel are paid for hours reported and applicable statutes and regulations are fully complied with. Maintain all payroll recordkeeping including TORFs, PAFs, gratuity/bonus/commission backup, signature sheets, missed punch records, etc. Maintain all interfaces between ADP HRB(import), clocks, ADP/PayEx and Watson/Unifocus and Fidelty/401K, DPHS accounting. Process daily/weekly interface loads as required. Manage mis-punches compliance. Work with external auditors; provide documents and resolve discrepancies; post adjusting J/Es as necessary. 25% Oversee and properly administer all payroll records for all Associates. Responsible for month-end accruals and allocation entries for payroll costs. Analyze and reconcile balance sheet accounts as designated. 20% Oversee and administer payroll deductions for group insurance, 401k, tax deposits, associate advances, and garnishments. Prepare various ad hoc reports and analysis as directed. 10% Maintain up-to-date knowledge of payroll laws and regulations and advise department manages all pertinent payroll information. SUPPORTIVE FUNCTIONS In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company. Monitor timekeeping system for compliance with wage & hour laws and company policies/standards. Has payroll reports prepared and reviews and analyzes for the purpose of proper payroll forecasting. Train and onboard new and existing Department Managers and Associates as needed Perform other duties and responsibilities as assigned or required. PHYSICAL REQUIREMENTS: Frequency Key: Never - 0 hours; Rare - up to 1 hour; Occasional - 1-3 hours; Frequent - 3-6 Hours; Constant - 6-8 hours Physical Activity Frequency Sitting Frequent Walking Occasional Climbing Stairs Occasional Crouching/Bending/Stooping Occasional Reaching

Hagerty Consulting is an emergency management consulting firm that helps clients prepare for, respond to, and recover from disasters. Established in 2001 and incorporated in July 2002, Hagerty's work includes some of the nation's largest recovery projects, including 9/11, Hurricane Katrina, Hurricane Sandy, Hurricane Irma, Hurricane Michael, and the Camp Fire (among other major disasters). Our professionals have further supported disaster preparedness and response across the nation, including major preparedness initiatives for the federal government and 45 different response and recovery missions associated with the Novel Coronavirus (COVID-19) Pandemic. The firm is (and has been) consistently recognized throughout the industry for its innovative thinking, client-centric service, and the superior results it delivers to every project. Hagerty professionals reside across the United States in all 10 Federal Emergency Management Agency (FEMA) regions. Our corporate headquarters is in Evanston, Illinois and we have offices across the nation. Job Description Payroll Manager Role and Responsibilities: Collect and organize all underlying data necessary for the calculation and processing of payroll. Complete initial payroll input and review to ensure timely processing. Provide timely and professional responses to employee payroll inquiries. Research payroll topics, issues, and guidance to recommend changes to ensure compliance with federal and multi-state requirements. Perform periodic audits to ensure all payroll details are accurate and that changes are made in a timely manner. Look for opportunities to implement new payroll processes aimed at enhancing accuracy, efficiency, and controls. Work across the Finance & Accounting Division to ensure payroll is properly recorded in the accounting system. Ensure the accuracy and timely completion of all quarterly and annual payroll filings to employees and taxing authorities. Ensure proper controls are in place, policies and procedures are documented, and payroll functions are efficiently performed. Qualifications Eight (8) years of experience processing payroll for a multi-state company. Experience processing payroll through ADP. Experience identifying, implementing, and executing improvements to existing payroll processes. Familiarity with state and federal tax and wage laws. Strong computer skills, specifically in Excel. A client service temperament and strong interpersonal skills. HS Diploma or GED Additional Information Equal Opportunity Employer Veterans/Disabled

Job Title: Senior Payroll Specialist Salary/Payrate: $70K-$90K annually and AWESOME benefits!!! Work Environment: Hybrid (2 days WFH) Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: $500.00 JOB DESCRIPTION #LI-GP1 Under the direct supervision of the Payroll Manager, the Senior Payroll Specialist will coordinate and oversee the day to day payroll responsibilities for all domestic and international offices. The Senior Payroll Specialist handles all areas of Payroll processing including but not limited to reporting, UTM Time and attendance administration, documentation of procedures, maintenance of earning/deduction and pay codes and accountability for accurate payroll audits and controls. The Senior Payroll Specialist will ensure that pay is processed on time, accurately and in compliance with government regulations. As a Senior Payroll Specialist, your duties will include but not be limited to: Manage workflow to ensure all payroll transactions are processed accurately and timely, in accordance with processing deadlines Validate and process system updates such as new hires, separations and changes to pay rates in a timely and accurate manner Reconcile payroll reports to the source information and validate all entries prior to transmission Oversee inquires and requests related to preparation and distribution of payroll Ensure compliance with federal, state and local payroll, wage and hour laws and best practices Partner with the Payroll Manager and Accounting Department as needed to reconcile payroll accounts and resolve discrepancies Generate Ad Hoc Reports as required Compute and process manual/off cycle Bank wire requests Maintain employee payroll records Maintain security and extreme confidentiality of payroll information Provide process improvement recommendations Update and maintain documentation of department processes, procedures and controls Handle department projects and audits as assigned Facilitate audits by providing records and documentation to auditors Skills & Competencies: Strong working knowledge of payroll best practices Strong knowledge of federal, multi-state and international regulations Strong work ethic and high degree of professionalism Ability to deal sensitively with confidential material Strong interpersonal (verbal and written) communication skills Decision-making, problem-solving, and analytical skill Ability to demonstrate solid logic, detailed analysis, attention to detail, alertness, and a sense of urgency on a regular basis Requires good follow-up, accuracy, and record keeping skills Ability to perform all duties with minimal supervision Flexibility to adjust hours to meet operating needs Proficiency in all Microsoft Office Suite programs and reporting, including but not limited to XLOOKUP, VLOOKUP's, PIVOT TABLES, SUMIFS etc. Experience processing multiple Payroll Groups Effective organization and time management skills with the ability to work under pressure and adhere to project deadlines High degree of initiative, confidentiality, mature judgement and discretion Knowledge of related tax rules and regulations Strong sense of urgency, accountability and result oriented Superior detail orientation: values accuracy and has high standards around quality of work Operate with strong attention to detail and a high level of accuracy Having the ability to analyze, interpret, and respond to the payroll data Be proactive on deliverables and reporting to departments Ability to collaborate, be a team player, flexible, adaptable, and approachable Qualifications & Required Experience: Bachelor's degree preferred Minimum of 5-7 years of payroll experience required Experience processing multi-state and international payrolls required Experience processing multiple payroll frequencies Position also requires the ability to work under pressure to meet strict deadlines Prior experience with UKG and UTM Time and Attendance tools required FPC or CPP a plus

We are seeking a meticulous and detail-oriented Senior Workday Payroll Specialist to join our payroll team. The ideal candidate will have a strong understanding of payroll processes, accounting principles, and tax regulations. This role will be responsible for supporting processing of payrolls, general ledger postings, and reconciliation of payroll payments. This role requires a combination of payroll expertise in the Workday platform, deep understanding of payroll processes and financial implications, and strong reconciliation skills. Location: This position is eligible for a hybrid schedule based out of Deerfield, IL. Effective mid-2025, Fortune Brands will transition to a new world-class campus in Deerfield, bringing together associates from across our U.S. offices, brands, and functions. The campus will offer vibrant workspaces for collaboration, along with amenities for dining, onsite daycare, fitness, and recreation. Salary: $80,000 - $90,000 + annual bonus What you will be doing: * Reconcile, configure, and process multiple general ledger files by division accounting for all differences, including support of questions regarding the entries, correcting errors within the payroll systems and providing adjustments as needed. * Reconcile and resolve Payroll tax submission though ADP Smart Compliance. * Reconcile and process weekly integrations with funding to third parties accounting for all differences for net pay, taxes, garnishments, etc. * Process payments for highly compensated employees including Stock, Non-Qualified, and other Perquisites/Programs with an understanding of state and federal tax implications to ensure compliance. * Collaborate with multiple Finance teams to gather requirements for payroll account postings to multiple general ledgers. * Conduct financial analysis of payroll-related expenses, including labor costs, benefits, taxes, and other payroll-related liabilities, to identify trends, variances, and opportunities for improvement. * Identify opportunities for process improvement to enhance payroll efficiency, accuracy, and compliance. * Serve on cross departmental teams and provide payroll accounting support for project teams including acquisitions. * Support new procedures/projects and improvements due to business changes, operational requirements, strategic initiatives, and legal requirements.

The Art Institute of Chicago shares its singular collections with our city and the world. We collect, care for, and interpret works of art across time, cultures, geographies, and identities, centering the vision of artists and makers. We recognize that all art is made in a particular context, demanding continual, dynamic reconsideration in the present. We are a place of gathering; we foster the exchange of ideas and inspire an expansive, inclusive understanding of human creativity. Please click on the links below to view our competitive, comprehensive benefits package: * Hiring Range: $66,420 - $83,000 * Benefits * PTO Overview * Job Classification: Full-Time Salaried Staff * Grade Level: 8 BASIC FUNCTION: Under the direction of the Payroll Manager, responsible for the timely and accurate production of the bi-weekly, semi-monthly, and student payrolls. Understands and executes all internal and interfacing third party software systems used for payroll processing. Executes best payroll practices including compliance with all current federal, state, international payroll tax laws and all Art Institute of Chicago established guidelines and policies. PRIMARY DUTIES AND RESPONSIBILITIES: * Responsible for the timely and accurate processing or review of all payrolls produced by the Institute payroll and timekeeping systems and associated interfacing systems. Includes a review and verification of all wage, tax, deduction and imported data received by the HR system. * Maintains full working knowledge of the UKG payroll and time and attendance systems to fully execute required processes and identify and resolve any system problems as they occur. Analyzes and audits payroll data and calculations to ensure accuracy of each payroll. * Ensures timely and accurate federal and state payroll tax reporting and compliance, including assisting with year-end W2s processing and reporting. Maintains current knowledge with federal, state and local payroll tax laws, regulations and statutes and advises management on relevant changes. * Trains and educates employees on payroll related systems and procedures, including UKG payroll and time and attendance systems. * Initiates and promotes efficiencies in regards to the various systems, operations and departmental procedures for the Payroll Department. Develops and maintains documentation for payroll staff and assists in maintaining the payroll Intranet site. * Provides customer service on a timely basis to any inquiry from employees or outside parties. Maintains confidentiality in handling all employee payroll situations, questions and documentation. * Responsible for monitoring daily bank activities related to payroll, including resolving positive pay exceptions and ACH return items. * Assists in the implementation of system, operational and procedural changes within the department. Tests technical updates that impact payroll systems. * Understands and serves as back up to the work of other payroll staff and reviews related work as assigned. * Assists accounting team with researching and resolving discrepancy in payroll balance sheet accounts. * Performs other duties as assigned. QUALIFICATIONS: * High School Diploma required. Bachelor's degree in accounting or related field highly preferred. * Minimum 5-8 years or more of prior payroll experience working in a high volume, multi-cycle, multi-state payroll department required * Extensive experience with a payroll information system required. Experience with UKG highly desired. * Experience analyzing data and demonstrated ability to identify and investigate variances and unexpected results * Certified Payroll Professional designation strongly preferred. * Intermediate proficiency in Microsoft Excel required. * Excellent customer service, communication and organizational skills. * Ability to work independently and meet deadlines with minimal supervision. CLOSING STATEMENT The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, veteran status or citizenship. The Institute complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_**************.