Operations Coordinator Jobs in Prospect Heights, IL

Kellermeyer Bergensons Services (KBS) has immediate full-time, permanent opening to join our Operations Team as an Operations Support Specialist in Matteson, IL. If you enjoy working in a fast-paced environment and helping make an impact on safety in the workplace, then this is the job for you! For more than fifty years, KBS has been providing essential facility services in North America to help clients maintain clean and healthy operations. With a culture driven by our core values trust, reliability, service and doing things the right way, and rooted in a fundamental belief that all work is honorable and we acknowledge the dignity of those who do it. These values are embraced by our highly diverse and inclusive workforce. What are you waiting for, APPLY TODAY and join the KBS Crew! Job Overview Pay Rate: $18.00 per hour Hours: Monday through Friday 8AM to 4:30PM As an OSS, the following duties and responsibilities will be a part of this opportunity, but are not limited to them: Partner with Site Manager, to ensure staffing levels are being met and communicating hiring needs to the KBS Talent Acquisition Team Coordinate recruiting efforts for the designated site to include communication with the KBS TA Team Assist the Site Manager with onboarding of new employees Assist in scheduling and facilitating orientations Assist in facilitating employeerecognition programs Act as a point of contact for questions/concerns/issues to facilitate resolution with appropriate resources within KBS Maintenance of training and supervisor's employee files Assist Site Manager with maintaining compliance with all company policies and procedures Requirements for our Operations Support Specialist: Must be bilingual in Spanish/English Strong organizational and communication skills Navigation and data entry into a tablet-based application Ability to multi-task Ability to appropriately prioritize Ability to complete routine reports Whats In It for You? As a full-time KBS employee (30+ hours per week) you may qualify for benefits including medical, prescription drugs, dental, vision and more! Paid & Unpaid Time Off Life Insurance Supplemental Health Insurance (E.G., Accident) 401k plan with a match Quick Pay voluntary benefit offered to both full-time and part-time KBS employees who are paid hourly via direct deposit. Quick Pay provides a way for employees to access a portion of their pay prior to the upcoming scheduled pay day. Perkspot Discount Program discounts on travel, gyms, cell phones, restaurants, auto, apparel & electronics KBS considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity, and expression, marital or military status, or based on an individual's status in any group or class protected by applicable federal, state, or local law. KBS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

The primary focus of this position is the efficient and diligent operation of the Salon vault on a daily basis, with a meticulous approach to inventory control, merchandise transfers, quality assurance, handling, Policy compliance and back-office retail support. Key Responsibilities include: Vault Operation: Assist in the day-to-day operation of the Salon vault. Conduct the daily opening and closing procedures and comply with all Security requirements. Accurately record and reconcile incoming and outgoing merchandise to and from the vault. Display and exercise merchandise organization skills per product range in the vault area. Establish proper knowledge of jewelry and timepiece collections and inventory and how to search for these items efficiently. Act as a reliable back up and develop communication with Salon staff. Operate in compliance to HW policy and guidelines. Inventory Count: Conduct and assist with vault counts at least twice daily and comply with current and future inventory reconciliation procedures. Perform monthly physical inventory of merchandise. Responsible for signing merchandise in and out of the vault and reconciling inventory daily. Maintain a concise and accurate daily reconciliation system as per HW guidelines. Assist with inventory reconciliation requests in Harry Winston and Swatch Group inventory systems. Merchandise Transfers and Logistics: Coordinate domestic / international shipping, photo shoots, loan requests, as well as external event transfers and produce appropriate documentation. Coordinate Client Owned Merchandise transfers for local / international repairs and produce appropriate documentation. Assist with stock replenishment requests, client appointment requests and provide feedback as required. Ensure compliance with local and international legislation regarding international transfers. Ensure compliance with HW policies and guidelines regarding merchandise transfers. Inventory system use: Responsible for executing all systems related processes that relate to the daily vault operation, Retail Operations and sales support, such as: Sales invoicing and credit. Capturing client related data. Product searches, item presentations. Inventory tracking and stock reconciliation processes. Repair management process. Merchandising transfers and Logistics related process. Quality Assurance process and reporting. Back office reporting. Quality Assurance and Merchandise Handling: Inspect and report inbound and outbound jewelry merchandise transfers, memo returns, repairs, items of stock and Client Owned Merchandise in accordance to current QA policies and procedures. Generate and communicate all QA related documentation. Ensure proper care and handling of all merchandise and company assets. Ensure compliance with all departmental procedures that relate to merchandise handling and enforce consistency on the use of these procedures such as the “Retail Quality Assurance”, “Care and Handling” and “Packing Standards” guidelines. Retail Operations: Assist with the execution of daily sales and credit supporting documentation report to Accounting as required. Assist with Salon daily sales, transaction and inventory reporting requirements as required. Ensure HW Policy compliance in all aspects of the day to day business. Back Office: Ensure that all supplies in the vault are fully working and replenished when necessary. Maintain inventory of basic supplies. Assist with replenishment of Salon supply orders as required. Maintain an efficient and organized filing system. Maintain a clean and organized space at all times. Job Qualifications : Minimum of 2 years related work experience. Inventory control experience preferred. Prior experience in luxury goods. Proficient in Microsoft Office. Ability to multitask and work in a fast-paced environment a must. Ability to work under high pressure situations and react quickly is a must. Proven analytical, organizational and creative problem-solving abilities. Detail orientation a must. Jewelry/Watch Inspection experience preferred. Proficiency in written and spoken English is a must. Excellent listening, written and oral communication skills. Strong service orientation, highly self-motivated, energetic and directed. Undergraduate degree preferred.

Our client is looking for an individual with extensive experience executing money movement and transfers This is a long term contract, potential to hire, that must be done hybrid 2 days per week in the Deerfield area W2 only, NO C2C or third parties Responsibilities: Perform electronic funds transfer (EFT) monetary transactional activities and comply with multiple regulatory, tax, anti-money laundering, and Compliance mandates Executing money movements and wire transfers vis FIS Open Payment Framework Interface directly with internal and external partners to resolve issues related to daily transactional activity Qualifications: Knowledge of Treasury Cash Management Treasury Workstation functionality ISO 20022 experience a plus Certified Treasury Professional a plus pay rate 35-45/hr

Performant Capital is a Chicago-based private equity firm focused on SaaS and tech-enabled services investing in companies with annual revenue ranging from $3M to $40M. With over 50 years of collective investing and operating experience in these sectors, Performant's principals seek opportunities where its depth of investing, operating expertise, and partner network can materially impact performance. Summary: Performant Capital is seeking a highly motivated and detail-oriented Revenue Operations Specialist to join our dynamic team in Chicago, IL. As a key member of the team, you will play a critical role in supporting our entire portfolio by driving data-driven insights and operational excellence across our go-to-market (GTM) functions, including marketing, sales, implementations, and customer success. In this role, you will work closely with cross-functional teams to optimize revenue processes, enhance operational workflows, and ensure alignment between teams to drive efficiency and growth. You will be responsible for implementing best practices, managing key operational metrics, and providing actionable insights to support strategic decision-making. The ideal candidate will have a strong background in revenue operations, a deep understanding of GTM functions, and a passion for using data to drive business outcomes. If you're looking to make an impact at a fast-growing firm and thrive in a collaborative environment, we encourage you to apply. Responsibilities: Partner closely with management and leadership to drive strategy and operational excellence initiatives which optimize revenue funnels and GTM processes. Establish processes to accurately forecast revenue, including refining the forecast methodology and evaluating sales forecasting results and trends. Develop and implement GTM reporting and metrics to track ongoing delivery against GTM strategy; proactively monitor sales activities to maintain high levels of quality, accuracy and process consistency, and share key metrics for executive and board-level reporting. Lead deep-dive root cause analysis on specific, high-priority business challenges. Partner with other teams to develop and improve regular business-critical reporting. Your Impact: Revenue Strategy Development: Collaborate with the Head of Marketing to develop and execute revenue optimization strategies aligned with company goals. Assess effectiveness of sales and marketing process/methodologies and support our sales expansion and ICP strategy. System Ownership: Manage and optimize our core GTM tech stack. CRM Management: Manage and optimize our Hubspot CRM platform to streamline sales and marketing processes, track KPIs and drive desired behaviors. Forecasting: Develop clean tracking and forecast motion within our CRM that covers pipeline generation and closed won revenue. Revenue Analytics: Analyze performance metrics, identify revenue opportunities, and optimize monetization strategies. Process Development: Build mechanisms and infrastructure to facilitate growth. Strategic collaboration: Develop new mechanisms to address emerging strategic priorities, partnering with the cross-functional teams that play key roles in our sales engagements. Funnel Quality: assess and make strategic, data based changes to lead scoring, MQL, SAL, and SQL definitions and subsequent actions. Requirements: Bachelor's degree and 2-4+ years of experience in B2B sales operations or revenue operations roles, preferably within SaaS companies Strong problem structuring, critical thinking, and a can-do attitude You're a Hubspot ninja, with experience managing and administrating other GTM systems Current tech stack includes Recurly, Zapier, Heap, Intercom, Client File, Mode Proven experience using data to drive insights and business decisions; familiarity with data query/visualization tools (e.g., Mode, SQL) preferred

As the Administrative Assistant, you'll step into a central role supporting a C-level executive, providing essential administrative duties, streamlining schedules, and fostering smooth communication among team members. This role requires exceptional organizational prowess, a keen eye for detail, and the utmost discretion in handling sensitive information. You will be at the heart of the action, contributing significantly to the efficiency and effectiveness of the operations. Join this dynamic financial firm where every day brings new challenges and opportunities to learn and grow! Responsibilities Provides administrative support including calendar management, meeting scheduling, and travel logistics. Preparing and organizing materials for meetings, presentations, and reports. Manages routine correspondence and communications on behalf of the leadership office. Act as a liaison between the leadership office other departments, and key stakeholders ensuring effective communication and collaboration. Facilitate internal/external communication, responding to inquiries, and managing email correspondence. Assists in coordinating and scheduling executive team meetings and events. Manage special projects, research, communications, and other initiatives as assigned. Monitor project progress and address potential concerns. Manage and organize documents, files, and records for the executive office. Prepares proper filing and maintenance of confidential information. Coordinates travel arrangements, including booking flights, hotels, and ground transportation for the executives and other team members as necessary. Support the team with special projects, research, and other initiatives as assigned. Collaborates with other administrative staff to ensure seamless workflow within the executive office. Ideal Experience Bachelor's degree preferred. 3-5 years of experience as an Administrative Assistant, preferably in a corporate setting. Strong organizational and time-management skills. Excellent communication and interpersonal skills. Ability to handle multiple tasks while properly prioritizing urgent and high-impact work. Proficiency in MS Office (Outlook, Word, PowerPoint, and Excel), Windows, and Adobe Pro. Ability to maintain confidentiality and handle sensitive information with discretion. The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

Welcome to The Planet Group! We are one of the world's leading diversified professional services organizations. We provide high-value outsourced global workforce solutions and consulting services to Fortune 500 and top companies in a multitude of fast-growth sectors. Our family of companies was purposely built to leverage each other and address the professional service needs of leading companies in the Technology, Digital Transformation, Healthcare IT, Diversified Energy & Engineering, Creative & Digital Marketing, Accounting & Finance, and Human Resources & Administrative sectors. Planet Forward is a global leader in providing premier Energy, Infrastructure and Environmental recruitment services within the power generation, power delivery, oil and gas, alternative energy, architectural & engineering, environmental and construction markets. As an Account Coordinator, your primary role will be to manage and maintain existing business relationships for identified managed accounts. You will work closely with the sales and recruitment teams to help them understand the account's needs and requirements. Job Responsibilities *Manage day-to-day operational activities that are required to service identified managed accounts. Activities include, but are not limited to: Manage job orders within client's vendor management system or applicant tracking system (VMS/ATS), as well as our internal database Distribute job orders to internal team and manage submission process for qualified candidates Participate in conference calls hosted by managed accounts and provide information obtained to internal team Coordinate, schedule and confirm interview details including time, location, contact information and additional notes for interviewing candidates. Request feedback on submitted candidates from managed accounts and relay information received to the designated team member(s) Comply with all operational standards and employment laws and regulations *Facilitate resume review with Account Manager or Sr. Sales *Assist the Account Managers and Sales team manage the staffing process from start to end *Assist internal HR in onboarding process by cross-checking the candidate completes the client's requirements for onboarding including but not limited to - internal paperwork, account specific paperwork, and drug & background screens *Proactively manage open requisitions to ensure a prioritized focus on critical roles *Establish and maintain a professional working relationship with the Managed Service Provider (MSP) counterparts, Talent Acquisition, or additional points of contact at identified managed accounts Qualifications *Associate degree in related field or equivalent experience; Bachelors preferred *1 - 2 years of engineering staffing experience (recruiting, sales, account management); experience with MSP programs preferred *Ability to multi-task and effectively prioritize workload *Strong organizational, analytical, and problem-solving abilities *Ability to work independently and manage multiple priorities and deadlines in a fast-paced environment *Intermediate knowledge of MS Word, Excel & PowerPoint; preferred knowledge of VMS tools (Fieldglass, Beeline, etc.) *Strong communication and customer service skills Compensation and Benefits *Unlimited PTO *Medical, dental, and vision Insurance *Life insurance *Short-term and Long-term disability *Supplemental benefits *401(k) and more… *Base Salary: $50,000 READY TO BE PART OF SOMETHING AMAZING? The Planet Group is one of the largest consulting and staffing firms in the U.S. with growing operations across Europe, India, and LATAM. Our family of companies provides a team-oriented environment where you can take your career to the next level. If you're searching for a company that is committed to your long-term growth and success, a team of like-minded driven people who can help you develop as a professional, and a place where you'll be rewarded for your efforts.... you've come to the right place! You're in Good Company The Planet Group has been named a Fastest-Growing US Staffing Firm, one of the Largest US Staffing Firms, and all of our staffing companies won a “Best of Staffing” award from ClearlyRated. Diversity, Equity, and Inclusion Join a company that puts diversity, equity, and inclusion (DEI) at the forefront. The Planet Group celebrates our differences and fosters an environment where each person can bring their authentic self to work. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. Our DEI Committee is focused on listening to employee feedback and providing regular DEI-centric resources and activities such as trainings, celebrations, lunch and learns, employee resource groups, and more.

Founded in 1997, Gresham Partners, LLC is a Chicago-based wealth management firm managing $10 billion in investments for a select group of ultra-high-net-worth families nationwide. The firm is distinguished by its independent thinking, investment strategy, and performance outcomes. The Administrative Coordinator provides administrative support for the Investment team and our Business Development efforts through research, projects, scheduling meetings and arranging travel. The Coordinator is an integral and active part of the core teams, participating in meetings and other activities. The ideal candidate will have a passion for learning and a strong support mindset. The Coordinator role will be based in Chicago. Responsibilities: Research, create, maintain and disseminate relevant investment information to the team Assist with manager due diligence, including gathering information from third parties, organizing information received, and closely monitoring progress/outstanding items Assist with planning internal investment focused meetings Communicate professionally with external parties to successfully plan, organize and schedule appointments for members of the team across the globe Work with other coordinators in division of responsibilities Assist or take lead on internal projects Build out and manage the team's CRM and SharePoint efforts Prepare and maintain business development spreadsheets. Maintain internal business development data base for mailings and correspondence. Conduct internet research on prospects and/or order background reports. Coordinate document and information management tasks that add value for the team Complete other projects or assignments as they occur, including multiple projects simultaneously Manage logistical arrangements of the team, including business travel (both international and domestic, often multi-city), manage visa and passport renewals, address last minute travel changes and coordinate travel schedules with other members of the firm Utilize and maintain members' frequent travel accounts (e.g., air, hotel, rental car) Prepare and submit expense reports for team members Education, Experience and Skills: Bachelor's degree required Minimum of three years of relevant administrative experience Investment and/or financial services industry experience a plus Excellent writing, editing, and verbal skills Outstanding organizational, decision-making and problem-solving skills Displays consistent, high attention to detail, accuracy and thoroughness Demonstrated team player with a positive can-do attitude Ability to work independently, multitask and prioritize based on urgency of assignments Proficient with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat and other software Flexibility to respond to emails before/after hours and/or on weekends, particularly when members of the team are traveling overseas and/or when applicable Ability to live and work in the U.S., Gresham Partners is not able to sponsor Visas for this position Benefits: Medical, Dental & Vision (HSA, FSA options) Employer Paid Life Insurance Employer Paid Short Term Disability Employer Paid Parental Leave (12 weeks) Optional Life Insurance, Long Term Disability, Spousal & Child Life Insurance 401(k) 15 Vacation Days, 5 Sick Days, 1 Floating Holiday Education Reimbursement Programs Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the duties and responsibilities of this job. Must be able to: Remain stationary for reasonable periods of time typing and/or reading at a computer Move around an office environment during a workday Work in-person in downtown Chicago Communicate with employees, clients, and/or vendors by telephone and in person Process transactions on a computer Sustain mental/visual attention for reasonable periods of time Reasonable accommodations may be made to enable employees with disabilities to perform the duties and responsibilities.

Thirty-Five Capital's mission is to help start-up, early stage, and family businesses grow through the strategic infusion of capital and hands-on leadership. The firm's focus is on sports and technology, with brands such as Paddletek Pickleball, ProXR Pickleball, Boundless Pickleball, Veloz, Homewood Bat, JAW Bats, and ProXR being part of the ever-growing portfolio. 35 Services offers Sales, Marketing, Product Development, Distribution, and back-office support to Thirty-Five Capital's operating companies. The Operations Specialist is responsible for managing the company's logistics, procurement, and technology operations to ensure timely and cost-efficient supply of goods, build vendor relationships to secure the best prices on products, and optimize technology use for the company. Essential Duties and Responsibilities: As our portfolio businesses grow quickly, the ideal candidate will possess a tremendous amount of flexibility and resourcefulness regarding traditional duties and responsibilities. The work will continue to change; however, the following functions will form the foundation of the position. Purchases goods or services that meet the quantity and quality expectations of the organization Issues purchase orders Q/C approval Communicates via email with current suppliers Receipt management Invoice approval Tracks inventory, manages minimum stocking requirements, and restocks goods when needed Continuously reprioritizes deliveries Schedules freight forwarding for lowest cost for required service Manages drop shipments direct to Asian/European customers Ensures proper accounting of all shipments Coordinates Paddletek purchases Serves as NetSuite Super User for Purchasing, Inventory, and Sales Order interfaces Implements, troubleshoots, and upgrades technology including Shopify and Ship Station EDI team member Ensures the data flow between applications is functioning properly Develops standard work instructions for processes within job responsibilities Serves as back up for Warehouse Manager Schedules fright pickup Schedules international shipments Opens/closes building Other duties as assigned Qualifications: Bachelor's Degree in Business, Operations Management, Supply Chain Management, or equivalent experience Strong organizational skills High attention to detail Excellent written and verbal communication skills Ability to multi-task, prioritize, and manage time effectively Able to maintain confidentiality What We'll Provide: Competitive compensation of $65,000 with a 5% bonus and benefits Paid time off Retirement plan with company match Professional development opportunities Smart casual dress environment

About the 3 Tier Beverages We are 3 Tier Beverages - one of the fastest growing data analytics companies in the Adult Beverage space - and are seeking to add a Marketing and Business Development Coordinator to join our team of seasoned industry professionals. Founded in early 2020, 3 Tier Beverages currently provides data solutions to 200+ beer, wine, and spirits partners across the United States and Europe. We will provide you with the opportunity for each day to be completely different working with our expansive portfolio of suppliers, distributors, retailers, and partnered organizations. The Role The Marketing and Business Development Coordinator will play a pivotal role in supporting the Chief of Staff and the Founder by managing marketing efforts, ensuring alignment with organizational goals, and optimizing administrative and operational efficiency. This position is ideal for a detail-oriented and proactive individual who thrives in a fast-paced, multifaceted environment. Position requirements include but are not limited to the Job Description as we wear many hats at 3 Tier Beverages. This position is remote but occasional in person meetings are required. You must be based in Chicago. Full-time, part-time, and contracted applications accepted. Salary • $50,000/year (full-time) and bonus Benefits • 401K with Principal with 3% salary match • 3 Weeks vacation in addition to company yearly break between Christmas and New Year • Phone and Internet Monthly Allowance • Medical, Dental, and Vision Insurance Communications and Marketing • Assist in curating and distribute the company's monthly newsletter, sourcing content and ensuring timely publication. • Oversee website updates, coordinating with web developers as needed for technical improvements. • Manage Social Media including LinkedIn and Instagram Event and Webinar Coordination • Plan, organize, and execute in-person events, including purchasing tickets, logging and maintaining accurate records of receipts, and logistics of the event • Manage virtual training sessions and webinars, including scheduling, platform setup, increasing attendance, and follow-ups. Strategic and Operational Support • Assist the Chief of Staff in setting and tracking strategic goals and objectives. • Ensure projects stay on schedule by monitoring timelines, identifying roadblocks, and providing status updates. • Support internal communications and streamline operational processes to improve efficiency. Contract and CRM Management • Draft, review, and maintain contracts in compliance with company policies and legal standards. • Update and maintain the CRM system, ensuring all client contacts, contracts, and billing records are accurate and up-to-date. • Work with Sales team and prospective clients to ensure timely signing and distribution of contracts. Benefits Administration • Support the administration of the company's 401K plan, including enrollment, contributions, and compliance reporting. • Assist employees with retirement plan inquiries and coordinate with the 401K provider. • Collaborate with 3rd party healthcare provider to facilitate healthcare plan selection, enrollment, and employee support. Human Resources Support • Coordinate onboarding processes for new hires • Support HR compliance efforts and act as a point of contact for employee relations. Qualifications • Bachelor's degree in Business Administration, Marketing, or a related field is preferred. • 1-2 years of experience in administrative support, operations, or a similar role. • Strong organizational and multitasking abilities with a keen eye for detail. • Excellent communication skills, both written and verbal. • Proficiency in Microsoft Office Suite and CRM software; experience with financial systems is a plus. • Proficiency in Canva, Adobe, and other software required. • Ability to handle sensitive information with discretion and professionalism. Key Competencies • Proactive problem-solving and adaptability to changing priorities. • Strong interpersonal skills and the ability to collaborate across teams. • High level of accountability and commitment to meeting deadlines.

Support multiple trading desks with timely processing of trades and cash positions Engage with traders, brokers, and custodians to ensure timely settlement of trades Prepare settlement and clearing of securities Reconcile and communicate daily opening cash positions for various asset classes Confirm future payments with customers/counterparties Verify that requests for funding comply with the parameters of individual deals Process daily cash flow activity for SMA and Mutual Fund portfolios Match daily trades via CTM and ensure successful transmission of SWIFT to custodians Manage corporate action related restrictions for various securities Create new securities and maintain security master data for all security types: equities, various fixed income and derivative securities Reconcile daily system updates Prepare and distribute cashflow projections Review various intraday and end of day reports and action accordingly Skills & Experience Required: Bachelor's degree in business or finance preferred 4+ years' experience in financial services/operations

You will develop rapport with all customer and facility contacts on a coordinator/scheduler level. As shipments are tendered from the customer then accepted by the Account Growth Manager or Account Executive, it is the Operations Specialist's responsibility to build and schedule each shipment while managing the load board and communicating with the respective teams effectively. The role will require a mix of strategic thinking, attention to detail, operational hustle, and strong organizational skills. As an Ops Specialist, you will play a crucial role at TransLoop by developing strong business relationships with customer/facility contacts to ensure the fluid operation of the select account/business. Maximizing revenue, streamlining operational processes and meeting/exceeding customer service and acceptance KPIs will remain paramount in this role. This is a high-impact role as you will be responsible for providing everyone touching the business with accurate info and optimal transits. What You'll Do Build relationships and develop rapport with customer contacts on a coordinator level to ensure they feel their business is supported Build, schedule, and track shipments for select accounts Escalate delays in transit and any other issues that could impact service to sales representatives and/or customer contacts Instill general organization/order regarding load board management from tender to invoicing Work in sync with Account Growth Manager to ensure operational efficiency and customer service What You'll Need Relevant supply chain, sales or customer service experience Logistics experience preferred, but not required Proven track record of managing accounts, building shipments, tracking shipments, and being a high performer Experience in managing high volume and multifaceted accounts Strong writing, organizational, and speaking skills Organization, Organization, Organization. Did we say you need GREAT organization skills? Bonus Points You have experience operating in 3PL, Transportation, or Tech Enjoy the good life: TransLoop wants you to love where you work so we offer Competitive compensation Uncapped pay & competitive salaries Medical, dental, and vision coverage (50% paid by TransLoop) Personal financial advisor Wellness Days About TransLoop Imagine… working at a logistics company where all team members were supportive, had industry experience and the technology offerings did not look like an excel sheet… Imagine having free rein on all shippers in the country and not being tied down because your company saturated the entire market… Imagine carriers and shippers actually wanting to work with you… Imagine all drivers tracking in real-time, eliminating annoying check calls and issues like finding out a carrier isn't going to pick up a load because he did not answer his phone. Welcome to TransLoop, a much better logistics company TransLoop is a modern digital freight network revolutionizing logistics for shippers and carriers of all sizes. The team pairs cutting-edge technology with white-glove service to deliver unparalleled transparency, industry-leading reliability, constant innovation, and real-time collaboration with every shipment. TransLoop is proud to be an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination and or/harassment of any type, including but not limited to discrimination and or harassment based upon race, religion, religious creed, color, national origin, ancestry, citizenship, sex, sexual orientation, gender, gender identity, gender expression, age, pregnancy or relation medical conditions, childbirth, breastfeeding, parental status, veteran and/or military statue, disability (physical or mental) medical condition, genetic information or characteristics, political affiliation, domestic violence survivor status, marital status, or other characteristics prohibited by federal, state, or local law. Additionally, TransLoop participates in the E-Verify program in all locations. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This position will be onsite full-time in our Elmhurst, IL office. Stratus is seeking an experienced Project Coordinator with a focus on interior and exterior signage and marketing elements. As a Project Coordinator, you will need to learn all client standards and expectations to finish each project within the time and budget constraints. You will work closely with our nationwide vendors to ensure that projects move seamlessly between Stratus and the client. A key to this role is the ability to manage programs that include multiple locations as we have projects and vendors across the country. These projects each have their own budget and schedule that will need to be followed. Stratus expects client communication and organization to be a key skill in our Project Coordinator. Communication from each PM to the customer, field techs, production team, and accounting department is vital to our success. Organization and communication are essential for installations to run smoothly across the numerous projects Stratus completes each year. Timely submittal of deliverables to our clients through our reporting tools is also a key for project success. Our Exceptional Benefits Plan includes: Supportive & Friendly Culture Manage national accounts for Fortune 500 companies Medical, Dental, Vision coverage options Flexible Spending & Health Savings Accounts Wellness Programs Company paid Life Insurance 401k with Employer Contribution Company paid Short/Long Term Disability Generous Paid Time Off program + Holidays Career Growth Opportunities and Career Mapping Additional perks including Pet Insurance, Employee Assistance Program, Educational Assistance Program, Identity Theft Protection, Critical Illness Plans, Commuter Benefits and various employee discount offerings from our Vendors Per diems available when traveling Stratus is one of the nation's largest brand implementation companies. We are made up of 1,200+ employees nationwide who roll up their sleeves, dive into the details and bring our clients' brands to life! We deliver versatile solutions for some of the nation's largest and most recognized brands. From exterior signage & interior branding to site refresh & remodel, from energy & lighting to repair & maintenance solutions, we deliver ideal solutions to meet all our client's branding needs. The salary range for this position is $58,000 to $65,000 annually, commensurate with experience and qualifications. Project Planning Work with Account Management on all customer guidelines and expectations for all awarded projects. Follow all expectations for milestones and work with client agreed budgets. Work with approved nationwide Stratus vendor list in planning the execution of each location. Project Execution Obtain and review preliminary surveys and work with design on brand books and mockups. Obtain customer approvals for location of all artwork and fixture locations per site. Work with vendors on special requirements for placement of all approved merchandising elements. Document all completion photos for uploading and reporting purposes. Close out of all completed projects in client portals and internal ERP system. Send all invoicing information needed to accounting. Effective verbal and written communication skills are essential Physical and mental demands This position is based in a general office setting with typical office physical demands including sitting, standing, moving from place to place within the office, typing on a computer keyboard, bending to reach file cabinets, and occasional lifting of packages less than 25 pounds. Working Conditions The primary work environment this position encounters includes the conditions found within a general office. The noise level in the work environment is usually moderate. Ability to read and understand basic floor plans Proficient with Microsoft Office products (Outlook, Excel, Word, etc.) Availability to be on call during night and weekend installations 3+ years in the signage industry 3+ years successfully working within a project schedule and/or budget in sign industry 3+ years in managing and meeting milestones and deadlines. Job Type: Full-time Pay: $58,000.00 - $65,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Experience: Project management: 1 year (Required) Work Location: In person

nativ.ly is looking for an energetic and self-motivated Account Coordinator to join our team in Chicago. Background in media/advertising is a must. The ideal candidate will have a strong desire to work daily with our larger team on ever-changing projects (briefs, proposals, campaign management, reporting, etc) and be an active participant in our collaborative work environment. We're looking for someone with an obvious passion for digital media (podcasts, social, youtube, and emerging digital content) and a genuine excitement about working closely with some of the hottest independent media properties . As an Account Coordinator, you will work directly with our Founders, Vice Presidents, Directors, and other Coordinators to build relationships with some of the world's largest brands and help our team develop authentic, unique, and engaging advertising campaigns out of those relationships. You will be primarily responsible for creative outreach that leads to scheduling new client meetings, then working with the team to develop opportunities out of those meetings. We encourage professional development and there will be an opportunity to grow your career in whichever area of the business interests you. Responsibilities: - Project management of live advertising campaigns (developing creative for each ad campaign, ensuring campaigns run smoothly, communicating with agencies and clients, handling reporting and billing, etc) - Prospect and identify key contacts at target brands and lay the foundation for a lasting relationship - Develop and advance opportunities with target brands - Manage, track, and report activities and results from your prospecting Requirements: - 2-3+ years media/advertising experience, preferably at an agency or publisher - Excellent written and communication skills - High energy and positive attitude - An entrepreneurial spirit and be successful in a fast-paced, agile, innovative, and collaborative start-up environment. - Knowledge and passion of current trends in media / the market - Ability to collaborate with colleagues to develop content partnership ideas based on brand briefs & RFPs - Attention to detail with strong problem solving skills - Collaborative mindset - Tenacity to break down walls and tackle obstacles - Desire to work strategically to “map” prospective organizations in order to identify potential new clients of nativ.ly - Proficient in Mac and Google Suite - Sense of ownership and pride in your performance and that of the company - Ability to multitask, prioritize, and manage time effectively - Ability to take initiative To apply, send resume to ****************

Full-time Producing, Travel & Logistics Coordinator is a front facing position that requires great phone skills and great attention to detail. This position involves coordinating in person and Zoom meetings, conference calls with The HistoryMakers advisory boards and taking extensive notes as well as the scheduling of video production crews for video oral history interviews of African Americans across the country as well as regional receptions. This position is responsible for scheduling approximately twenty (20) interviews with potential HistoryMakers every other week or forty (40) interviews per month and involves weekend availability during execution of the trips. Each video production crew is comprised of a videographer and oral historian. Candidates must have prior experience scheduling video production crews and possess strong multi-tasking, administrative, organizational, phone and database management skills. THIS POSITION MUST WORK ON SITE OUT OF OUR OFFICES IN CHICAGO'S SOUTH LOOP. IT IS NOT HYBRID AND/OR REMOTE. 60 Minutes did a feature on The HistoryMakers. Click on the link below: ************************************************* DESIRED SKILLS 1-3 years of customer service, video production, or travel agency experience. Type 65+ words per minute Professional voice and phone presence. Strong administrative and the project management skills and the ability to multi-task and take detailed and accurate minutes Strong expertise in Microsoft Office Suite (Microsoft Word, Access, Excel, Power Point) Event planning experience. Knowledge and experience with FileMaker Pro Excellent file and desktop management skills Prior experience with a start up a plus and the desire to work in a non-profit environment mandatory The HistoryMakers The HistoryMakers, the nation's largest African American video oral history archive(************************** is a one-of-a-kind collection, housed permanently at the Library of Congress. Its website (************************** accessed by millions worldwide, is sited in Wikipedia and used as a “go to” reference tool. Its digital archive(******************************** has been licensed by colleges, universities, K-12 schools and public libraries for use by faculty, students and patrons and is growing in popularity in the wake of COVID19 and the focus on online learning. Within the next few years, The HistoryMakers will become the digital repository for the Black experience: providing much needed content, role models, success pathways and frameworks for a 21st century citizenry that has become increasingly less tolerant, divisive and economically and educationally disparate. Please send resumes to: The HistoryMakers 1900 S. Michigan Ave. | Chicago, IL 60616 *************************

Job Title: Project Coordinator Reports To: Assistant Project Manager, Project Manager, or Senior Project Manager FLSA Status: Non-Exempt The primary responsibility for this position is to support project planning, construction, and close-out activities as required by project or contract specifications. This position may also assist with the development of project plans and schedules to execute scope safety, efficiently, and cost effectively. May also help monitor project performance (cost, schedule, scope changes, safety, and quality). ESSENTIAL FUNCTIONS: Set-up project folders/work packets. Maintain project files throughout the course of the project (from planning through close-out). Entry of estimates and production review in multiple software systems. Printing job logs and timesheets as necessary. New job activation including requisition and release process in INTREN job software. May coordinate with A/R to ensure proper billing & payment. Prepare and generate routine reports and correspondence; some involvement in preparing more complex reports. Review field reports; provide summary reports to Assistant, Project or Senior Project Manager as required. Assist with preparation of proposals. Call and / or enter locates. Create and maintain project submittal log. Follow-up with vendors to obtain submittals and current equipment delivery information. Data entry of project information into multiple systems as required. Submit / Track / Follow-up on permit status as required. Track / Scan / Submit As-Builts to customer. Attend customer scheduling / job coordination conference calls as required. Assist the PM in monitoring the work on a regular basis to assure good quality control - conformance with contract documents (plans and specs). Review and track vendor invoices for accuracy and compliance with the contract terms and provide recommendation to PM. Job Close-out as required. May assist with researching new business leads. Other duties as assigned. DESIRED MINIMUM QUALIFICATIONS: Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work. High School diploma, Associate's Degree preferred or equivalent experience. Knowledge of advanced functions of Word, Excel, Outlook, MS Project, Power Point, and Internet Explorer. Must have excellent communication skills and writing skills. Must be able to comprehend and communicate information that is technical in nature. Effective analytical and problem solving skills with great ability to prioritize workload and meet deadlines. Exceptional interpersonal communication, presentation, and writing skills. Well organized, team player, professional and energetic. Intren is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Coordinator, Property & Client Services What we offer Reporting to the General Manager and supporting the Center Management Team, this is a full‐time role responsible for all center‐level administration, including but not limited to service contract and vendor administration, finance administration, and tenant administration and coordination. Coordination and execution of the on‐site Specialty Leasing and Brand Ventures program, and providing all customers including guests, retail partners, contractors, and internal cross‐functional teams with an exceptional service experience, while always maintaining compliance with company policies and procedures. Scope Contracts Administration (Service Contracts, Work Orders & General Expenditure) Maintains the Center Contract Log: logs new contracts, amendments and follows up with Facility Operations on expirations that require a new contract or renewal. Works in partnership with Facility Operations, drafts work orders and service contracts, checks and updates forecast expenditure balance. Monitors and manages compliance of center teams with the Contract Policy and Finance Authorization Matrix. Through Procore, supports the bidding process: Performs Know Your Partner/GAN Compliance checks. Notifies vendors of recommendations. Collects vendors' Certificates of Insurance. Drafts contracts and issues to vendors for execution. Uploads vendor executed contracts and follows through internal approvals. Reconciles costs to process vendor payment. Creates and processes Change Orders. Attends weekly progress meetings with Facility Operations and follows through assigned actions. Supports Facility Operations in the preparation of work permits for center contract works (e.g. sprinkler drain‐ down) and furnishes contractors with relevant permits (through the Sine visitor management system for Flagships and manually for Regionals) Finance Administration (Accounts Payable, Accounts Receivable and Other Finance Processes) Accounts Payable (CAM/center‐specific and CAPEX): Processes payables (PO/PA‐Invoices) Matches invoices to purchase orders/projects. Obtains necessary back‐up documentation. Routes invoices and follows up payments with corporate Accounts Payable and Fixed Assets. Monitors payable system for invoices on hold, coding errors etc. and troubleshoots with Facilities Director/General Manager. Accounts Receivable: Supports the General Manager, Operating Manager and AR Manager, as instructed. Responsible for uploading request and back‐up documentation into the Box file for the Portfolio Associate to action. Violations (OTH) Construction (CCH) Manual Billing Services Sold (SVS) Legal Manual Billing Receives manual checks and maintains the Check Log for recording and auditing receipt of manual checks. Arranges FedEx delivery of manual checks to the centralized lockbox. Specialty Leasing Percent Rent Billing: Obtains sales from Tenants in accordance with lease terms, follows‐up on any outstanding data to full completion and uploads data into Salesforce. Verifies Tenant billing on the monthly Rent Roll and issues to the General Manager for approval. Calculates percentage rent billing from sales data and creates/processes/sends manual bill. Month End/Quarter‐End/Year‐End Processes: Prepares a list of accruals and collates back‐up documentation. Verifies accruals in system and assists the General Manager with the forecast. Reconciles P‐card expenses, uploads receipts, and verifies payment. Centers with central Plant - prepares Central Plant Union (Engineers) payments: Calculates Union Dues/Annuity/Pension, creates invoice for overtime and bill‐back. Creates a check request for Dues/Annuity/Pension and submits into Nexus, routes to Accounts Payable. Specialty Leasing & Brand Ventures Coordination of Center‐level Program Supports Specialty Leasing and Brand Ventures operations. Responsible for center‐level coordination and management of ALL temporary in‐line and common area mall activations, including Retail Merchandizing Units (RMUs), pop‐up in‐line stores, and kiosks. Performs center walks/inspections, ensures Tenant activation complies with visual merchandising Design Guidelines. Monitors pipeline activity, distributing reports to center team, and plans the activation schedule. Arranges regular communications with center teams to align on activity (General Manager/Asst. General Manager/ Facility Operations. Arranges regular communications with the Specialty Leasing team to plan the schedule, align on Tenant requirements and troubleshoot issues. With support from Marketing, liaises with Tenants on retail and center operations, sales, and customer service, optimizing performance and income. Obtains permits from the local authority, where required, and supports Tenants with the same. Obtains Tenant Certificates of Insurance and uploads to Salesforce. Obtains Tenant signage proposals and internal approval from Retail Design Management, ensures the Tenant implements according to the approved specification. Coordinates the roll‐on roll‐off of units, issues instructions to Facility Operations and follows through to completion. Issues meter readings and utilities supplier information to Tenants (in‐line stores and kiosks only). Inventory management in partnership with Facility Operations: Communicates maintenance and repairs. Creates associated purchase orders/invoices and forecasts for expenditures. Checks Exiting Condition Reports are completed for all vacant, outgoing in‐line units and kiosks. Maintains an equipment and asset inventory schedule. Takes photos of activations, media, and space opportunities and uploads them to Salesforce as required. General Coordination & Duties Sales Collection: Obtains sales from ALL permanent and temporary retailers in accordance with lease terms and uploads data into sales tracking system. Completes Sales Report sign‐off and issues to the General Manager for approval. Processes Open/Closed/What's Happening Notices in accordance to policy. Uploads executed storage leases in the system. Processes mail - receives, opens, scans and mails: Certificates of Insurance, manual checks (mails to the lockbox), invoices, other general information. Prepares Tenant Operational Defaults for breach of lease covenants, issues to the General Manager for signature and distributes to the Tenant. Coordinates URW Connect: Uploads URW communications from Management Team to Tenants. Responds to Tenant requests and communicates these to relevant team members for follow‐up. Processes Tenant requests for works and approves after hours work permits (checks insurance, reviews work in conjunction with Facility Operations). Attends weekly staff meeting and customer service (“Style” program) sessions. Attends required training classes and programs. Other duties, as assigned. What we are looking for BA or BS degree or equivalent experience required. 2‐3 years' prior experience in an administration role, working with cross‐functional teams. Experience of basic finance administration: processing purchase orders/invoices, assisting with accruals and budget forecasting. Proficient in current Microsoft Office software including Outlook, Word, Excel, PowerPoint, and SharePoint. Working knowledge of enterprise management systems (Salesforce) and project management software (Procore) is advantageous. Ability to understand and interpret legal agreements. Ability to conform to policies and procedures and familiarity of working within a compliance framework. Ability to respect confidentiality and sensitivity of information. Exceptional process management skills: can organize and prioritize an efficient workflow, simplify complex processes, anticipate, and adjust for problems and roadblocks, adapt to changing priorities, and manage from start to finish. Exceptional customer service skills and the ability to develop and maintain effective relationships; dedicated to meeting the expectations and requirements of internal and external customers, specifically through listening and responding to concerns both in the moment and via digital communication means. Ability to maintain composure in all scenarios. Compensation Non-Exempt $24-$34/hr What is important to us Unibail-Rodamco-Westfield (URW) is driven by an entrepreneurial foundation of talented and ambitious employees who embrace change, strive for innovation, and know when to venture into uncharted terrain. Teams within URW are collaborative and thrive by working together to seize opportunity and solve challenges. Employees receive mentorship and guidance while being empowered to drive their initiatives, embracing their individuality and unique backgrounds. URW‘s flagship destinations are interwoven into the community fabric, and we give employees the power to be impactful in their work and lead meaningful change in our communities through volunteering, DE&I programming and leading ESG efforts. URW is an innovator and trend setter in experiential entertainment and is making bold moves to be a brand that creates inspiring consumer experiences in-person and digitally. Breaking beyond conventional beliefs, URW is surprising and delighting customers by reinventing being together and creating memorable moments. Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience, and skills. We believe that diversity plays an important part in the success of our business, and we are committed to creating an environment which respects, values, celebrates and makes the most of people's differences. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics. Join us in Creating Sustainable Places That Reinvent Being Together.

We are seeking a proactive and detail-oriented Logistics Coordinator to manage and optimize the company's shipments. The ideal candidate will ensure accurate shipment routing, collaborate with transportation providers, monitor shipments, and maintain excellent customer communication. This role plays a key part in ensuring efficient and timely delivery while upholding service quality standards. Key Responsibilities: Coordinate with transportation providers for timely shipment pick-ups and deliveries. Review purchase orders and shipping documents for accuracy. Track shipments, identify, and resolve shipping errors. Respond to customer inquiries and direct them to appropriate channels. Make special shipping arrangements when necessary. Develop and enhance processes to improve supply chain efficiency. Ensure all provided services meet quality standards. Perform additional duties as assigned. Experience: Minimum of one year in customer service, preferably in logistics or supply chain management. Skills: Excellent verbal and written communication skills. Strong organizational and problem-solving abilities. Proficiency in logistics software and tools. Ability to thrive in a fast-paced environment and manage multiple shipments simultaneously. Solid understanding of supply chain processes and common challenges. High attention to detail and accuracy. Work Environment and Physical Demands: Standard office environment with regular use of computers, phones, and office equipment. Requires talking, hearing, standing, walking, sitting, and fine-hand manipulation. Occasionally lifting up to 10 pounds. May involve working more than 40 hours per week to meet deadlines. Join our team and play a critical role in driving efficient logistics operations and delivering exceptional service!

Role Description This is a full-time on-site role located in Woodridge, IL at RWB Trucking LLC. The person in this role will be responsible for overseeing daily logistics operations - building loads in our TMS, scheduling appointments, ensuring timely delivery of products, reaching out to our current customer base to build relationships, and providing excellent customer service. Qualifications Communication and Customer Service Experience in logistics coordination and 3PL operations at a 3PL Strong problem-solving skills and attention to detail Ability to work effectively in a fast-paced environment Bachelor's degree in Logistics, Supply Chain Management, or related field is a plus

Urgent need - Sample Coordinator - Mount Pleasant, WI College Students in Food Science encouraged to apply. This position is responsible for processing and reviewing routing for sample requests and ensuring compliance with shipping regulations. DETAILS Approximately 20 hours per week - flexible first shift Temp role with possibility of hire $20-22/hr depending on experience RESPONSIBILITIES Quickly fills sample requests or communicates delays to internal and external customers. Follows shipping regulations for color formulations. Affixes GHS labels as per Safety Data Sheets. Manages and replenishes color sample inventory, discarding expired items. Keeps training current for shipping dangerous goods. Maintains and orders shipping materials. Provides production documentation in hard copy or digital form. Keeps work area clean. Assists in other areas as needed. REQUIREMENTS High School Diploma and experience in a Quality or Samples Lab, or currently pursuing a relevant Bachelor's degree. Proficient in reading, writing, and speaking English professionally to communicate with customers and vendors. Experience with Microsoft Office programs, Salesforce.com, and SAP is preferred. WORKING CONDITIONS The working environment has generally good lighting, temperature, and noise. Occasionally, there is exposure to cold. Lab work requires Personal Protective Equipment, including a lab coat, and if needed, safety glasses, a dust mask, or gloves. PHYSICAL DEMANDS This job frequently requires standing, walking, talking, and hearing. Regularly lift and move items up to 25 lbs, and occasionally lift up to 50 lbs. Frequent use of hands for handling objects and tools is needed. Vision requirements include color vision, depth perception, and focus adjustment. Occasionally exposed to moving machinery, fumes, airborne particles, and corrosive chemicals.