Office Manager Jobs in Woodbury, NY

The Bookkeeper / Office Manager is a full-time position and handles both the financial and administrative aspects of an office, managing tasks like bookkeeping, payroll, and office operations, while also preparing reports and ensuring accuracy in financial record. The ideal candidate will have a minimum of five (5) years' experience in a traditional office environment with proven experience using QuickBooks Online. The candidate must possess the ability to think and act independently with strong problem solving, analytical and negotiating skills, as well as proven skills in prioritizing and managing multiple situations simultaneously. Additionally, the candidate must demonstrate outstanding communication skills, and a proven record of client follow-up. Key Responsibilities · Financial reporting to including budgets, balance sheets, reconciliations, job costing and aging reports required at various frequencies. · Collections to include rigorous oversight of accounts receivables. · Manage and process accounts receivable (AR) and payable (AP), including entering and verifying all client invoices, vendor bills, and project purchase orders using QuickBooks Online and Jobber · Payroll administration to include expense tracking for employee reimbursement and chargeback accuracy to clients. · Oversee vendor relationships ensuring best rates and payment terms are met · Stay up to date with best practices and legal requirements related to finance and operations. · Review, negotiate and manage insurance policies, including health, auto, workers comp, property · Administer employee benefit programs in coordination with brokerage firms, ADP or internal · Maintain financial records in paper and cloud-based file systems · Receive calls or emails from clients or staff and coordinate to proper individuals for resolution · Calendar management of field tech staff, in coordination with Field Service Manager · Oversee maintenance and upkeep of the office environment · Manage office supplies and vendor relationships for service such as security, cleaning and repairs Knowledge, Skills, and Abilities · Extensive understanding of QuickBooks Online (minimum 3 years) · Proficient use of Microsoft Office 365. This includes Word, Excel, Outlook and Teams with demonstrated proficiency in Excel. · Adobe Pro including converting other types of documents into pdf, compiling pdf documents; paginating and searching pdf documents. · Effective oral and written communication skills. · Ability to work effectively in a fast-paced environment with changing priorities, while maintaining professionalism and strong rapport with all team members. · Consistently maintains a professional demeanor, appearance, and work environment · Knowledge of “Jobber” dispatching / billing software a plus This is a permanent full-time benefited position. Standard days and hours of work are Monday through Friday on site in Mt. Vernon (Fleetwood) NY. 10am to 6pm. This is not a remote position Please note this job description is not designed to represent a comprehensive listing of activities, duties or responsibilities that are required. About Us Digital Media Systems, Inc. is a leading provider of audio-visual solutions for the motion picture industry. We have represented the high-profile interests of Hollywood film studios, postproduction, and cinema exhibition facilities, as well as industry defining product manufacturers. Our goal is to provide superior products, technologies, support, and services to the entertainment industry in an efficient and comprehensive manor.

LHH is currently seeking a dedicated and experienced Ophthalmology Office Manager to oversee the operations of two offices in Bergenfield and Woodbridge, NJ. In this role you will be managing both front and back-office staff, ensuring smooth patient flow, coordinating provider schedules, and handling daily office operations. The Office Manager will act as the liaison between staff, providers, and leadership. Key Responsibilities: Supervise and manage front and back-office staff Oversee patient flow and ensure efficient scheduling of providers Handle daily office operations and administrative tasks Serve as the primary liaison between staff, providers, and leadership Evaluate and improve office processes to enhance efficiency and patient satisfaction Qualifications: High school diploma required; Associate or Bachelor's degree preferred Previous experience in ophthalmology required Proven leadership experience in a healthcare setting Excellent communication and interpersonal skills Valid driver's license and reliable transportation Ability to travel between Bergenfield and Woodbridge offices on a weekly basis (travel/mileage reimbursement included) Why Join The Team? Competitive salary ranging from $70,000 to $90,000 annually Opportunity to work in a dynamic and supportive environment Play a key role in enhancing patient care and office efficiency If you are a motivated and experienced professional with a passion for ophthalmology and leadership, we encourage you to apply!

Ensures safety standards are followed throughout facility Oversees the daily operational activities of the office. Primary daily liaison between building services providers, including maintenance group and security support, ensuring appropriate service levels for safe, and satisfactory operating status of the building. Provides clerical and administration support when needed to assist INEOS staff with duties such as meeting preparation and planning, sorting and distributing mail, and preparing documents. Review vendor invoices specific to the office and building and perform accurate data entry into company accounting software. Maintains inventory of office supplies; orders new supplies as needed. Facilitates maintenance of office equipment including cleaning, maintenance, and repairs. Maintains office files; implements an efficient system for other staff to access files and records. Ensures assigned equipment is in proper working order and available for use. Maintains physical space, ensuring a safe, clean, and functional environment. Performs other related duties as assigned. Education: Associate's degree in office administration or related field preferred but not required. At least three years of administrative and clerical experience required.

We are looking for a Freelance Office Assistant for a top company in Greenwich, CT! Responsibilities: Responsible for capturing clear and concise notes during key executive meetings, talent assessments, and other critical sessions. Serve as a gatekeeper and liaison between the SVP and internal/external stakeholders. Prepare meeting agendas, presentations, reports, and other materials as needed. Assist in the execution of strategic initiatives by tracking progress, managing timelines, and following up on action items. Handle confidential information with discretion and professionalism. Support additional strategic projects and initiatives as needed. Required Qualifications: 3+ years of experience in an administrative corporate setting. Ability to work independently, exercise sound judgment, and maintain confidentiality. Speed typing (typing test required) Strong proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and other productivity tools. Excellent written and verbal communication skills. Highly organized with strong attention to detail and the ability to multitask. Strong interpersonal skills with the ability to build relationships across all levels of the organization. Ability to adapt quickly to changing priorities and deadlines. Bachelor's degree required. Flexible to travel as needed. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Insurance Office Manager Chester, NY $150,000 - $200,000 plus bonuses Full-Time Our client is seeking a highly organized and detail-oriented Office Manager to oversee daily operations in our busy insurance office. The ideal candidate will have strong administrative and leadership skills to ensure a smooth workflow, excellent customer service, and compliance with industry regulations. Key Responsibilities: Manage daily office operations, ensuring efficiency and organization. Supervise and support administrative staff, providing guidance and training as needed. Handle scheduling, correspondence, and office supply inventory. Oversee client relations, ensuring a high level of customer service. Assist with onboarding new employees and maintaining HR records. Ensure compliance with insurance industry policies and regulations. Process and organize insurance documentation and reports. Manage office budgets, invoicing, and financial transactions. Coordinate meetings, training sessions, and office events. Troubleshoot office-related issues and liaise with IT support as needed. Qualifications and Skills: Proven experience as an Office Manager or similar administrative role. Experience in the insurance industry is highly preferred. Strong leadership and team management abilities. Excellent communication and customer service skills. Proficiency in office management software and insurance-related systems. Ability to multitask and prioritize in a fast-paced environment. Strong problem-solving skills and attention to detail. High level of professionalism and confidentiality.

The individual that will be successful in this role will be technically savvy and comfortable working across multiple platforms. Multi-tasking, time management, communication and organizational skills are a must! * Starting pay is $36.06 - $38.50 / hour, depending on experience! The Director of Business Services / Business Office Manager will manage the administrative office and functions of the community including accounts receivable, payroll, weekly/monthly reporting, manage community files and oversee onboarding process. Experience within a senior living or healthcare environment, and a willingness to work with the elderly population is essential for this role. Working at Artis Senior Living, you'll play an integral role on a dynamic team helping people living with dementia achieve the essential human needs of purpose, belonging and joy by building a bridge between their lifelong identity and present daily life - we call this act of service "Honoring Yesterday & Celebrating Today." We like to think that Artis associates are the most thoughtful people on the planet, so in return - they deserve to feel safe, supported, and inspired to grow. We truly look forward to you being part of the Artis family! We are proud to be a Great Place to Work Certified company. The Director of Business Services / Business Office Manager will: * Provide unparalleled customer service, ensuring that residents and families receive the highest quality of service in a caring and compassionate atmosphere which recognizes the individuals' needs and rights. * Maintain accurate records for all Accounts Receivable (including collections), payroll and petty cash; process items for corporate accounting functions under direct supervision of the Executive Director. * Manage the onboarding process for all new team members. Create new hire documents, initiate background and reference checks, manage onboarding and I9 verification, and schedule new hire orientations. * Create and maintain all personnel files in accordance with state and federal guidelines. * Maintain current resident business files and leases. * Maintain community census data and Medicare/Medicaid reimbursement, if applicable. * Document and report work-related injury/incidents to the insurance company in accordance with Artis policies and procedures. * Manage and coordinate multiple projects simultaneously through completion. * Observe community policies and procedures regarding resident and team member safety, attendance, timeliness, house rules, teamwork, and resident service. * Adhere to all Infection Prevention, OSHA, fire and safety regulations at all times, to ensure the safety and well-being of all community residents. * Answer all incoming calls, greet visitors and accept resident deliveries. * Maintain confidentiality of information received regarding the community, employees and residents. * Perform all other duties as requested. Education Requirements: * Must possess a high school diploma or equivalent. Additional course work in business management, accounting, and/or human resources preferred. * 2-3 years of demonstrated office management experience in senior living or health services.

Office or Project Location **White Plains, NY** Company **Frontier-Kemper Constructors, Inc.** Job Code **2707** Frontier-Kemper, a Tutor Perini Company, is seekingan **Office Manager** to join our Kensico-Eastview Connection Tunnel Project in White Plains, New York. **About Frontier-Kemper** **_Excellence in Underground and Heavy Civil Construction_** At Frontier-Kemper, we specialize in heavy civil construction and underground mine development. We are known for our expertise in the engineering and construction of deep shafts and tunnels of all sizes and complexity. Our goal is to be the industry's best source, and best value, for complete turn-key construction, engineering and design-build services and related products. Frontier-Kemper Constructors is the general contractor for the Kensico-Eastview Connection Tunnel Project. The scope of the approximately $1.1 billion contract entails the construction of a new deep rock tunnel between the Kensico Reservoir and the Catskill/Delaware Ultraviolet (CDUV) Light Disinfection Facility, both in Westchester County, New York. The new tunnel will provide an additional means of conveying water between the Kensico Reservoir and the CDUV Facility, enhancing operational resiliency and redundancy for New York City's water supply system. **_Extraordinary Projects need Exceptional Talent_** **DESCRIPTION:** As an **Office Manager** at Frontier-Kemper, reporting tothe **Project Manager,** you will have the opportunity to: + Support project managers in tracking construction milestones and deadlines. + Schedule meetings, prepare agendas, and take minutes during project meetings. + Manage daily office operations, ensuring smooth workflow and organization. + Handle correspondence, emails, and phone calls, acting as a point of contact for internal and external stakeholders. + Process invoices, purchase orders, and expense reports for approval. + Review invoices for proper approvals and coding and process invoices. + Review invoices for proper approvals and coding and process invoices. + Assist with payroll processing, including tracking employee hours and submitting timesheets. + Oversee office maintenance and ensure a well-organized workspace on-site. + Assist in planning and coordinating office-related activities on the construction site. + Act as a liaison between office and field staff to streamline communication. **REQUIREMENTS:** + 4+ years of experience in office management \ administration support for a **heavy civil construction company required** . + Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and construction management software (Procore, Bluebeam, e-Builder or similar). + Previous experience with JD Edwards or any integrated accounting system + Subcontract Management and financial report maintenance experience highly desired. + Familiarity with construction processes, documentation, and terminology. *****NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION***** **_Expected salary range for this position is $80,000 - $110,000 depending upon experience_** **_Frontier-Kemper builds extraordinary projects, and we need exceptional talent. Join us and together we will build the future._** **Equal Opportunity Employer**

h4span style="color: #0047bb;"strong Dental Office Manager/strong/span/h4 pLove making people smile? Join Diamond Braces as office manager and enjoy exciting strong GROWTH/strong opportunities, strong Medical, Dental, Vision, 401K Match and PTO and /strongsupportive strong TEAM/strong dedicated to creating strongworld-class SMILES./strong Ready to turn smiles into your career? Let's meet!/p h4span style="color: #0047bb;"strong Why Diamond Braces?/strong/span/h4 pAt Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives./p h4span style="color: #0047bb;"strong Benefits:/strong/span/h4 ul li Health, Dental, and Vision/li li PTO/li li 401(k) with company match/li li Discounted orthodontic care for you and your family/li li Ample growth amp; advancement opportunities/li li Convenient office locations/li /ul h4span style="color: #0047bb;"Essential Functions:/span/h4 ul li Team Management: Lead and manage the office team, ensuring smooth operations and fostering a positive work environment. Provide guidance, support, and motivation to team members./li li Training and Development: Oversee the training and development of staff, ensuring they have the skills and knowledge necessary to perform their roles effectively./li li Recruiting: Participate in the recruitment process, from interviewing potential candidates to making hiring decisions, ensuring the office is staffed with qualified and motivated individuals./li li Compliance and Regulations: Ensure the office complies with all relevant laws, regulations, and company policies, maintaining a high standard of practice./li li Patient Relations: Manage patient relations, addressing concerns and ensuring a high level of customer service is provided at all times./li li Financial Management: Oversee office budgets, billing, and financial reporting, ensuring financial goals are met./li li Inventory and Supplies: Manage the inventory of office and dental supplies, ensuring the office is fully stocked and operational at all times./li li Scheduling and Workflow Management: Optimize office scheduling and workflow to ensure maximum efficiency and patient satisfaction./li li Maintain Accurate Records: Ensure all patient and office records are maintained accurately and securely, in compliance with legal and regulatory requirements./li li Stay Flexible: Be ready to handle additional tasks as required, adapting to the dynamic needs of the practice./li /ul h4span style="color: #0047bb;"strong Preferred Qualifications:/strong/span/h4 ul li Experience in office management, preferably in a dental or healthcare setting./li li Strong leadership and team management skills./li li Excellent communication and interpersonal abilities./li li Proficiency in office management software and technology./li li Understanding of compliance and regulatory requirements in a healthcare setting./li li Commitment to continuous learning and professional development./li /ul h4span style="color: #0047bb;"strong Who We Are:/strong/span/h4 pAt Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the span style="color: #0047bb;"strong'AAA Experience.' /strong/span We're committed to making every smile count, and we live by our span style="color: #0047bb;"strong“No Smile Left Behind”/strong/span philosophy./p h4span style="color: #0047bb;"strong Additional Information:/strong/span/h4 ul li This position is full-time, and local travel between offices may be required./li li Salary is based on experience, skills, and qualifications./li li Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions./li li Pay starting 40 to 70K per annual based on experience /li /ul pIf you're ready to take the next step in your career and lead our team to success, strongapply today!/strong/p

Job Title: OFFICE MANAGER Task Supervisor: Director of Facilities Supports: Chief Programs Officer Hours Per Week: 35 hours (Full time, 5 days per week) FLSA Classification: Non-Exempt Annual Salary Range: $50K to $55K Summary Description: We are Greater Mental Health of New York , the leading non-profit agency in New York State dedicated exclusively to promoting the mental and emotional well-being of individuals throughout Westchester, Rockland counties and beyond. Our wide array of mental health and substance use treatment services support people of all ages as they navigate their unique journeys, with the goal of providing the care that is right for each individual and their goals. Through our robust direct care services, as well as our advocacy efforts and community education opportunities, Greater Mental Health is able to meet the needs of thousands of individuals and families each year, helping them live independent lives in the community. We are seeking a resourceful, skilled, personable and professional Office Manager with demonstrated experience overseeing daily administrative operations and efficiently managing a busy office. In addition to office management duties, this individual will support the Chief Programs Officer The Office Manager will work closely with Director of Facilities to ensure smooth operations and office oversight. The Office Manager is responsible for the administrative and operational aspects of the office. In this role you will foster positive communication and interaction with all clients, guests and team members, creating a welcoming, positive, and non-discriminatory environment. Key Responsibilities include but are not limited to: Serve as primary contact for all external constituents in person, over the phone, and via email. Office Facilities Management: Oversee the maintenance and operation of the office, ensuring the workspace remains functional, clean, and well-stocked. Oversee maintenance of office facilities and liaise with building management. Manage weekly inventory of office, branded, and kitchen supplies, etc. Handling the central telephone system including ensuring smooth and efficient communication, which includes answering calls professionally, managing incoming and outgoing calls, and potentially troubleshooting minor technical issues Organizing and sorting internal and outgoing mail. Coordination and booking of conference rooms/community spaces. Serve as liaison for the Finance, Information Technology and Human Resources divisions. Administrative Support: Handle internal administrative tasks such as managing correspondence, scheduling, and providing support to Chief Programs Officer. Calendar management. Travel organization. Environmental and Safety Management: Ensure that office cleanliness and environmental standards are maintained (cleaning services provided by external vendor), including overseeing safety protocols and collaborating with relevant service providers for upkeep. Event Management : Plan and coordinate in-house/off-site events, and logistics for special site visits/meetings with a keen focus on promoting a welcoming office culture and excellent experience. Any other duties needed to help drive our vision, fulfill our mission, and abide by our organization's values. Key Competencies: Skills: Professional demeanor, proactive problem-solving skills, critical thinking, ability to handle sensitive information, high attention to detail, excellent organizational skills, and the ability to work on multiple projects with tight deadlines. Effective communicator and adept active listener. Demonstrated sound judgment, integrity, and the ability to practice active listening with sensitivity to others. Must possess a sense of urgency, take initiative, be a self-starter, and be comfortable working independently. Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures. Strong time management skills; ability to manage multiple tasks at the same time and meet tight deadlines. Ability to work cross-functionally with all levels of employees and management. Demonstrated commitment to diversity, equity, inclusion, and cultural humility. Consistently achieves accuracy and thoroughness when completing a task Initiative, resourcefulness, flexibility, intellectual curiosity, and a positive sense of humor. Key Performance Indicators (KPIs): Employee and client satisfaction. Operational efficiency; maintain a functional office environment. Communication effectiveness. Task completion accuracy. Cost management. Office maintenance standards. Timely issue resolution. Requirements: Associate or Bachelor's degree required, specifically on Administration or business-related field. Minimum of 5 years of office management/administration experience in a fast-paced environment. Fluency in English (Reading, Writing, Speaking). Bilingual skills: English and Spanish, Creole and/or American Sign Language strongly preferred. Professional experience within a nonprofit setting. Professional experience within a behavioral health environment strongly preferred. Must be and maintain clearance by applicable regulatory clearances as required: Must be cleared NYS Justice Center through fingerprinting for a Criminal History Records search. Must be and maintain clearance by the DCJS New York State Sex Offender Registry. Must be cleared by the Justice Center for the Protection of People with Special Needs Staff Exclusion List (SEL) and the New York State Medicaid Exclusion List. Must be cleared by the NYS Office of Children and Family Services (OCFS) for instances of child abuse and/or neglect. Proficiency in Microsoft Office Suite and database management systems. Strong computer knowledge: typing, communication tools, scheduling tools and web browsers. Eligible to work in the United States without sponsorship. Special Considerations : Work schedule: 100% onsite, 5 days per week. Hours per week, reporting structure, and location are subject to change per organizational needs. Projected start date: Monday, April 14, 2025. Greater Mental Health of New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Greater Mental Health of New York is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact the Human Resources Department. The application deadline is Friday, March 14, 2025

Since 2000, CROSSLINK has been providing full suite of telecom infrastructure services to include site acquisition, RF design engineering, general contracting, A&L work, civil & construction management, electrical services and site maintenance to customers who value quality, diligence and resourcefulness as a trusted partner. Our clients are major telecom operators and OEMs that are looking for any type of construction, maintenance or upgrade work. A proven leader in the wireless/telecommunications and electrical service industries, CROSSLINK is committed to executing every project with relentless accountability. At CROSSLINK, we pride ourselves on excellence and safety, ensuring all employees take the necessary precautions to protect themselves, our customers, and the environment surrounding them. We are fully committed to each of our customers and exceeding their goals and objectives. Job Description Excellent communication skills; both written and verbal Proficient in Microsoft Excel, PowerPoint, and Outlook Ability to make sound business decisions based on the situation. Work Environment: General office environment Moderate to high communication and stress management requirements Consistent daily deadlines are encountered Qualifications Entry Level role or 1-5 years of experience preferred High School Graduate or equivalent Must be at least 18-years-old Possess a valid in-state driver's license Additional Information Vik Salvatore Tel: ************** Email: VSalvatore(@)crosslinkwireless.com

A Woodland Park law firm seeks a qualified law office manager to join their growing practice! QUALIFICATIONS: Experience with escrow and trust accounts, as well as accounts payable and receivables experience Experience with drafting settlement statements for civil cases and disbursing those funds. Experience with quick books online and quicken Experience with needles case management software or other law firm software helpful, but not required. A working knowledge of personal injury cases is helpful, but not required. In this roll you will pay all law firm bills and all Case funds in a timely manner from specific and required accounts Compensation based upon experience. Excellent Benefits Package. Pay: $50,000.00 - $55,000.00 per year

We currently have an opportunity for an Office Manager/Bookkeeper with a law firm in Hackensack, New Jersey (Zip code 07601) - Manage the firm's office operations, including vendor management overseeing a team of support staff Manage the firm's trust account - Manage billing and processing and payment of invoices Position requirements are: - At least 5-7 years of related experience in a law firm environment - Advanced proficiency with QuickBooks - Experienced with managing a trust account

SportsMed Physical Therapy is a leading Physical Therapy Practice in the northeast and we are seeking an Office Manager to join our growing team. Our facilities feature state of the art equipment focused on outpatient sports medicine and orthopedic conditions. Our mission is to make each of our therapy centers a patient friendly and welcoming environment to all clients and visitors. As a member of the SportsMed team, you will be integral in helping us achieve this goal. If you are driven and motivated, with an outgoing and customer-service focused personality, we would be happy to welcome you to our team. The position: The Office Manager serves as the team leader and is the face of SportsMed. The Office Manager carries out policies set forth by SportsMed and oversees the administrative staff. The Office Manager will also play a role in collaborating with upper management to meet practice goals. This person will also be responsible for handling the daily tasks of our front desk operations. This includes scheduling/rescheduling appointments, communicating with insurance companies to obtain benefit verification, and ensuring data is entered in an accurate and timely manner. This person also supports the team by striving to meet and exceed office goals. This is a key position allowing the right person great growth opportunities with SportsMed Physical Therapy. Bring your outstanding commitment to customer service and come grow with us! ResponsibilitiesResponsible for practice operations and business functions including, but not limited to patient scheduling, follow-up, registration, insurance verifications, payment processing, record updating, reporting, inventory, and patient and team satisfaction.Monitor practice performance metrics to ensure continuous improvement of office productivity.Prepare daily and weekly reports for the operations team, including but not limited to tracking visits, new patient volumes, cancellations, no shows, productivity, etc.Identify strengths and weaknesses within the practice and work through viable solutions to increase office efficiency.Oversee administrative and clinical team members and work together to achieve goals.Evaluate team member performance, give guidance, and participate in disciplinary action.Provide coaching and support to team members, address issues in a timely manner, and communicate both informally and formally through the appropriate channels.Maintain patient records and ensure patient confidentiality.Audit staff timecards to ensure accuracy.Schedule patient transportation service for patients RequirementsMust have 5+ years experience in a fast paced, high volume healthcare settingA goal-oriented mindset with a strong focus on positive patient outcomes and satisfaction Sense of urgency and self-accountability Well-organized with superior multi-tasking and time management skills Professional Telephone etiquette Excellent customer service skills Attention to detail Computer literacy (EMR Systems, Microsoft Excel, Microsoft Outlook) Bilingual Spanish Preferred BenefitsCompetitive Salary + BonusExcellent career growth opportunity Medical benefits, life and disability insurance, 401k, PTO, sick time, paid holidays These job responsibilities listed are not designed to cover or be a comprehensive listing of all the responsibilities of the position and required for this job. The responsibilities may change at any time with or without notice. #IND5

Salary: $25/hr. - $35/hr. + Benefits Benefits: Medical (Company pays 100% of employee premium), PTO, & Holiday Pay Job Type: Full-Time Core Hours: M-F, 8am-5pm Flexible Office Manager/Admin (Construction Office Exp or AR/AP a PLUS) Description Our client in the construction industry is looking for an Office Manager/Admin to add to their team in Clifton, New Jersey. Reporting directly to the owner, in this individual contributor role, you will manage the daily operations of a small office, handle administrative tasks, and complete data entry for accounts payable, accounts receivable, and payroll. The ideal candidate has strong computer skills, attention to detail with data entry, and enjoys working independently in a small team environment. This is a great opportunity to join a well-established and profitable company with an excellent reputation in the industry. Office Manager/Admin (Construction Office Exp or AR/AP a PLUS) Responsibilities • Perform a variety of administrative and clerical tasks to support operations • Complete daily data entry related to accounts receivable and accounts payable • Process weekly payroll for ~60 employees • Order and maintain stock of office supplies • Input and update warehouse inventory sheets to track stock levels • Complete daily research to resolve inventory discrepancies • Handle scanning, printing, filing, and other clerical duties • Support financial and operational functions with accuracy • Maintain organized records and documentation • Run occasional errands to the bank & post office as needed Office Manager/Admin (Construction Office Exp or AR/AP a PLUS) Qualifications • 5+ years of relevant office experience, including data entry, is required • Some experience with AR, AP, or payroll is required • Strong computer skills and ability to learn new software is required • Ability to work 100% on-site is required • Comfortable working in a small, quiet office environment is required

Responsive recruiter Benefits: Bonus based on performance Competitive salary Paid time off Training & development Job Title: Office Manager Location: Ramsey, NJCompany Overview:Floor Coverings International is a locally owned and operated franchise dedicated to delivering exceptional flooring solutions with a personal touch. Our commitment to quality and customer service aims to make a lasting, positive impact on both our clients and the local community. Position Overview:As the Office Manager at Floor Coverings International, you will be an essential part of our Team, driving business operations and enhancing the customer experience behind the scenes. You'll act as the primary point of contact for clients, managing communications and overseeing projects from start to finish to ensure complete satisfaction. This role demands strong leadership, outstanding multitasking abilities, meticulous attention to detail to uphold our high standards, and exceptional communication skills. You will play a key role in maintaining a positive, efficient office environment that contributes to the success and growth of our franchise. Key Responsibilities: Customer Relationship Management: Build and nurture strong, lasting relationships with clients to ensure satisfaction. Scheduling: Coordinate and manage lead appointments for the sales team, ensuring efficient use of time and resources. Marketing Support: Assist in executing local marketing tactics to generate leads and drive customer engagement. Business Development: Identify and pursue growth opportunities, including partnerships, referrals, and sponsorships, to drive revenue and expand the business. Event Support: Assist in planning, organizing, and participating in home shows, vendor events, and other community events to promote the business and generate leads. Collaboration: Conduct weekly meetings to review new sales and current projects. Project Coordination: Manage and oversee job schedules, ensuring customers and installers are consistently updated on start dates, progress, and any changes to timelines. QuickBooks: Ability to manage data entry, ensuring accuracy and timely updates is a plus. Administrative Tasks: Maintain up-to-date job status and manage daily office operations. Customer Satisfaction: Consistently strive for a 5/5 star rating, maintaining exceptional service standards throughout the customer journey. What We're Looking For: Experience: Proven experience in office/production/operations management; knowledge of the flooring industry is a significant asset, but not a requirement. Communication Skills: Excellent verbal and written communication, capable of managing phone and in-person interactions effectively. Organized and Detail-Oriented: Strong ability to multitask, prioritize, and maintain attention to detail. Proactive and Independent: Able to work without supervision, anticipate needs, and make decisions confidently. Tech Savvy: Proficient in using computer systems and software for scheduling, tracking, and project management (Salesforce, Outlook, Google Suite, Excel, etc). Leadership Abilities: Experience in managing crews, coordinating projects, and maintaining workflow efficiency. Compensation, Benefits and Perks: Competitive Salary: $40,000-$45,000- based on experience. Bonus Opportunities: incentives to reward your success. Paid Time Off: PTO to support work-life balance, including but not limited to National Holidays. Company-Provided Equipment: Laptop and necessary technology for productivity. Supportive Work Environment: Team-oriented culture focused on growth and development. Professional Development: Paid training and ongoing learning opportunities. Full-Time Schedule: Monday through Friday, with occasional weekends for events. About the local owner: Mark embodies the spirit of entrepreneurship, with over 27 years of dedicated experience in the flooring industry. As a husband and father to grown children, he understands the importance of family values and community engagement. Under Mark's leadership, you can expect mentorship, guidance, and opportunities for personal and professional growth. Joining Mark's team means becoming part of a close-knit family where hard work is recognized and rewarded, and where each member is encouraged to thrive both in their career and personal life. Ready to Join Our Team? If you're a proactive and organized professional with a passion for delivering exceptional service and contributing to a growing business, we want to hear from you! Apply today to become a key member of our Floor Coverings International family in Ramsey, NJ. Compensation: $40,000.00 - $45,000.00 per year Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.

Hiring an Office Manager for a growing residential cleaning company. You will provide leadership to all areas within the company including sales, operations, customer service and administrative functions. You are a proactive leader and self-starter who can interact with the public and our employees. You have a strong work ethic and are able to manage time to effectively meet deadlines. You have at least two years of supervisory experience, as well as proven communication skills with supervisors, employees, and customers. Specific Responsibilities: Manage ~10 personnel including hiring, training, coaching, and day-to-day performance management Proactive customer relations, includes handling service requests and customer complaints Ensure successful operations: prepare and review reporting, ensure homes are cleaned as scheduled, communicate with vendors, monitor account receivable, etc. Maintain a clean and well-stocked office Improve upon current processes to ensure quality, profitability, and future growth Perform virtual estimates and quality checks Job Requirements: At least 2 years supervisory experience Valid Driver's License Strong written and verbal communication skills Must be bilingual - Spanish Detailed-oriented Positive Attitude Professional appearance and personality Team player who can work independently Computer literate Salary: Starting at $18 to $22 per hr (depending on experience), plus sales growth bonuses Hours: 7:45 am - 4:30 pm Personal Time Off (PTO vacation / sick day policy); No Health Insurance offered Job Type: Full-time We are actively interviewing for this position - Apply today and our hiring manager will follow-up! Compensation: $18.00 - $22.00 per hour When you put on a Molly Maid uniform, you become part of a family-a team of people committed to excellent customer service and passionate about giving families the joy of a cleaned home and the relief from needing to do it themselves. Working for our franchise owners means they'll take care of you the way they take care of their own family and friends. Because Molly Maid is not just a company that focuses on expertly cleaning homes, it's a company that focuses on people, and creating a work culture of respect, integrity, and fun is just as important as serving our customers. *All independently owned and operated franchised businesses operate under the service brands' marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with the Molly Maid franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

About the Company - Ineos Automotive is searching for an Office Manager, contract to potential permanent hire, based on performance. The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and external clients. About the Role - Coordinate and organize office activities, oversee stock of office supplies, manage our internal fleet, print MCO documents daily, billing, greet visitors at office, coordinate inbound and outbound office mail, support HR in scheduling meetings, interviews and transport. Responsibilities Coordinate and organize office activities Oversee stock of office supplies Manage our internal fleet, Print MCO documents daily Billing- GL Greet visitors at office Coordinate inbound and outbound office mail Support HR in scheduling meetings, interviews and transport Qualifications Min 3 years experience with administrative and clerical tasks Working proficiency in Microsoft Office Suite Strong communication skills Strong ability to multitask Friendly and upbeat demeanor Excellent organization and follow up skills Ability to work in a very fluid fast paced environment Ability to move to Full time if proven and aligns on culture fit SAP highly preferred

Frontier-Kemper, a Tutor Perini Company, is seeking an Office Manager to join our Kensico-Eastview Connection Tunnel Project in White Plains, New York. About Frontier-Kemper Excellence in Underground and Heavy Civil Construction At Frontier-Kemper, we specialize in heavy civil construction and underground mine development. We are known for our expertise in the engineering and construction of deep shafts and tunnels of all sizes and complexity. Our goal is to be the industry's best source, and best value, for complete turn-key construction, engineering and design-build services and related products. Frontier-Kemper Constructors is the general contractor for the Kensico-Eastview Connection Tunnel Project. The scope of the approximately $1.1 billion contract entails the construction of a new deep rock tunnel between the Kensico Reservoir and the Catskill/Delaware Ultraviolet (CDUV) Light Disinfection Facility, both in Westchester County, New York. The new tunnel will provide an additional means of conveying water between the Kensico Reservoir and the CDUV Facility, enhancing operational resiliency and redundancy for New York City's water supply system. Extraordinary Projects need Exceptional Talent DESCRIPTION: As an Office Manager at Frontier-Kemper, reporting to the Project Manager, you will have the opportunity to: * Support project managers in tracking construction milestones and deadlines. * Schedule meetings, prepare agendas, and take minutes during project meetings. * Manage daily office operations, ensuring smooth workflow and organization. * Handle correspondence, emails, and phone calls, acting as a point of contact for internal and external stakeholders. * Process invoices, purchase orders, and expense reports for approval. * Review invoices for proper approvals and coding and process invoices. * Review invoices for proper approvals and coding and process invoices. * Assist with payroll processing, including tracking employee hours and submitting timesheets. * Oversee office maintenance and ensure a well-organized workspace on-site. * Assist in planning and coordinating office-related activities on the construction site. * Act as a liaison between office and field staff to streamline communication. REQUIREMENTS: * 4+ years of experience in office management \ administration support for a heavy civil construction company required. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and construction management software (Procore, Bluebeam, e-Builder or similar). * Previous experience with JD Edwards or any integrated accounting system * Subcontract Management and financial report maintenance experience highly desired. * Familiarity with construction processes, documentation, and terminology. * NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION* Expected salary range for this position is $80,000 - $110,000 depending upon experience Frontier-Kemper builds extraordinary projects, and we need exceptional talent. Join us and together we will build the future.

Since 2000, CROSSLINK has been providing full suite of telecom infrastructure services to include site acquisition, RF design engineering, general contracting, A&L work, civil & construction management, electrical services and site maintenance to customers who value quality, diligence and resourcefulness as a trusted partner. Our clients are major telecom operators and OEMs that are looking for any type of construction, maintenance or upgrade work. A proven leader in the wireless/telecommunications and electrical service industries, CROSSLINK is committed to executing every project with relentless accountability. At CROSSLINK, we pride ourselves on excellence and safety, ensuring all employees take the necessary precautions to protect themselves, our customers, and the environment surrounding them. We are fully committed to each of our customers and exceeding their goals and objectives. Job Description Excellent communication skills; both written and verbal Proficient in Microsoft Excel, PowerPoint, and Outlook Ability to make sound business decisions based on the situation. Work Environment: General office environment Moderate to high communication and stress management requirements Consistent daily deadlines are encountered Qualifications Entry Level role or 1-5 years of experience preferred High School Graduate or equivalent Must be at least 18-years-old Possess a valid in-state driver's license Additional Information Vik Salvatore Tel: ************** Email: VSalvatore(@)crosslinkwireless.com