Office Manager Jobs in Shreveport, LA

Front Office Manager Department: Front Office Reports To: Director of Operations, Jessica Byrn The Front Office Manager is responsible for overseeing the daily operations of the hotel's Front Office, ensuring guest satisfaction, and providing exceptional service. This role involves managing the Front Office team including: The Front Desk, Nightly Audit, Reservations, Bellman, Welcome Station, Massage & Facial Services, Guests Services and Gift Shop sales. The Front Office Manager will assist handling guest complaints, coordinating with other departments, and optimizing revenue. The ideal candidate will possess strong leadership skills, be detail-oriented, and have a passion for hospitality. Key Responsibilities: 1. Guest Services Management: Ensure a smooth and efficient check-in and check-out process for guests. Handle and resolve guest complaints and concerns in a professional and timely manner. Maintain a presence at the front desk during peak times to assist staff and guests. Professional and Pristine. 2. Team Leadership: Supervise, train, and mentor front office staff, including reservationist, bellmen, and concierge. Create schedules and manage staffing needs based on occupancy and business levels. Conduct performance evaluations and provide feedback to team members. 3. Operational Oversight: Oversee daily front desk operations, room allocation, and guest service procedures. Ensure compliance with hotel policies, procedures, and service standards. Coordinate with housekeeping and maintenance departments to ensure room readiness and overall guest satisfaction. 4. Financial Responsibilities: Monitor room inventory and optimize revenue through effective room assignments and upselling strategies. Prepare and review daily reports, including occupancy, revenue, and operational statistics. 5. Technology and Communication: Utilize property management systems (PMS) for room reservations, guest profiles, and billing. Communicate effectively with other departments to address guest needs and ensure smooth operations. Qualifications: Experience: Minimum of 3-5 years of experience in hotel front office operations, with at least 2 years in a supervisory role. Skills: Strong communication and interpersonal skills. Proficiency in hotel management software (e.g., IQWare, PMS) and Microsoft Office Suite. Problem-solving. Personal Attributes: Professional appearance and demeanor. Flexibility to work various shifts, including holidays. Salary Range: Competitive Pay from $70,000 - $75,000 annually Benefits: Including but not limited to: Subsidized property housing for the right candidate, health, dental, vision, accident/critical illness, short term and long-term disability insurances, Paid Time Off, 401k Match Program, Employee discounts and more. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Nearly 23 years ago, 23-year-old Matthew Dicken grew frustrated with the issues plaguing the financial services industry and set out on a mission to change the industry standard and prioritize clients in retirement planning. What started as a small two-person team in a 1,200 sq. ft. office in Louisville, KY, has evolved into the Strategic Wealth Designers we now know, with 18 locations across the U.S. and almost 100 employees. As we continue to grow, we're looking for passionate individuals to help take us to even greater heights. Strategic Wealth Designers (SWD) is a full-service financial firm specializing in assisting clients in or near retirement. Our team is comprised of advisors, marketers and client relations specialists who thrive on success and are rewarded for hard work. SWD is a close-knit company looking for the right person to complement our team. The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business by exceeding expectations and developing a strong working relationship with our clients. The Director of Back Office Operations we choose will embody our core values and will lead their team to these values as well. They will be selfless, tenaciously driven, coachable, compassionately honest and they will take absolute ownership. Job Description: The Director of Back Office Operations will oversee our Client Onboarding and Client Reporting teams and provide leadership, direction and guidance while working to ensure an elite experience behind the scenes for the clients of Strategic Wealth Designers. This individual will lead efforts to enhance the overall back-office operations both as a new client joining the firm and in our client's existing relationship. They will develop and execute strategic plans to deliver exceptional operational support, a seamless onboarding process and long-term client satisfaction and retention. They will collaborate with other leaders within the firm as well as our financial advisor and support teams to ensure an unmatched experience in every aspect of the business. Minimum Requirements: Bachelor's degree in business, finance or a related field 5+ years of intensive financial services experience within operations, client services, client relations or financial planning 3+ years in a leadership or management role within the financial services industry Experience with Salesforce CRM web-based software Experience with various custodial relationships (preferably Charles Schwab and/or Fidelity) Strong problem-solving abilities and ability to find creative solutions to improve operations Excellent interpersonal and communication skills Highly intelligent, strong organizational skills and attention to detail with a strong understanding of client services Proactive mentality, positive attitude and consistent follow-through Responsibilities/Tasks: The Director of Back Office Operations will serve as the leadership and direction for our Client Onboarding and Client Reporting teams, focusing on ensuring an exceptional operational experience from day 1 onward for our clients. They will work closely with various departments within the firm to identify opportunities for process improvement, ensure operational compliance and lead our client processing teams to service excellence. They will be expected to follow through consistently in all efforts. Other daily, weekly, and/or monthly tasks may include: Oversee and optimize back-office investment functions, including behind the scenes client servicing needs such as RMDs, beneficiary updates, TOVs, etc. and ensure compliance with regulations Identify, develop and implement service protocols to address all investment-related operational needs Review and analyze feedback and utilize insights to support process improvement Identify opportunities to further develop and refine the Client Onboarding experience to improve processing times and create a more streamlined process for clients and team members. Lead, mentor and manage the Client Onboarding and Client Reporting teams and ensure accountability in all actions. Identify, create and hold the team accountable to key performance indicators that align with the success of the business and our clients. Provide feedback, coaching and professional development to team members and hold employees to high standards. Collaborate with cross-functional departments to ensure strategies are aligned with business and client needs. Identify areas for process improvements within Client Onboarding and Client Reporting to streamline workflows, reduce inefficiencies and improve overall effectiveness. Develop training materials and procedures to ensure operational consistency and knowledge across the team Collaborate with senior leadership to set strategic goals for Client Onboarding and Client Reporting to ensure all efforts are aligned with the overall objectives of the firm. Location: 3711 South Mopac Expressway, Austin, TX 78746 Commitment: 40 hours per week, 8am-5pm & scheduled client/company events as necessary Compensation: Starting salary range is $90,000-120,000. Comprehensive benefits package included.

About the Company: Meneses Law is an accomplished law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters. Our headquarters is based out of Houston, Texas and with the expansion to other major cities, our aim is to assist clients to achieve their objectives as placidly and efficiently as possible while minimizing the legal and regulatory risks. The law firm is built on its reputation of providing exceptional customer service delivery coupled with appropriate and outstanding skills, fast turnaround, and the know-how expert of our legal team. Job Summary: Meneses Law is looking for an Office Manager to assist with daily administrative operations of our Austin office. The ideal candidate's responsibility is to create a positive, efficient, and productive environment through the oversight of all office administration duties. We are looking for someone to join our team that is dependable and able to thrive in a high-energy, fast-paced environment. The Office Manager will be a team player who plans and executes organizational events, supports the administrative needs of our internal departments, and brings high levels of organizational effectiveness and communication. This person will inspire the team to strive higher than they thought possible and will be a key resource for everyone in the organization. Essential Functions/ Responsibilities: Assist with the day-to-day operation workflow which includes, overseeing the operation department, handle HR manners, supervision, and maintaining office supplies and needs. Guide an interdepartmental team to complete assigned projects on time, specifications, and with accuracy and efficiency. Tracks operations milestones: manages and accounts for unforeseen operation interruptions, then realigns schedules and expectations as needed. Collaborate with Office Manager to assess departmental needs and goals and partner with Operations Director to fill any operational gaps Assist in designing and maintaining clear operational guides to ensure consistency of operations Maintain the strictest level of confidentiality with organizational information. Perform any other tasks or functions deemed necessary to the daily operations of the employer. Required Skills/ Abilities: Must be fluent in both English and Spanish. Excellent verbal and written communication skills. Excellent organizational skills, time management skills, and attention to detail. Proficient with technology and ability to learn our software systems. Strong analytical and problem-solving skills. Ability to motivate groups of people to complete a project in a timely manner. Excellent interpersonal and customer service skills. Strong supervisory and leadership skills. Ability to prioritize tasks to delegate them when appropriate. Ability to act with integrity, professionalism, and confidentiality. Proficient with Microsoft Office Suite and MacOS systems. Self-motivated with excellent interpersonal skills. Friendly and strong commitment to customer service. Ability to work in a fast-paced environment. Able to type 45 WPM or more. Job Types: Full-time Education and Experience: Bachelor's degree in related field (Business, Project Management, etc.), MBA preferred. At least 1-3 years of procedures or operations. Compensation: Meneses Law believes in Work Life Balance. Operation hours are from 8 a.m. to 5 p.m. plus 2 Saturdays a month for certain positions. Being hired by Meneses Law as an Office Manager means that you will have the opportunity to: Earn salary of $60- $65K Learn from top reps through our Training program Be part of a positive culture Earn individual and team incentives Start an incredible career Benefits for Working at Meneses Law: High Associate Salaries Work with state-of-the-art technology Name Recognition & Prestige Immigration Law Firm Sophisticated, Challenging Work Structured Training Programs Meaningful Career Advancement Opportunities Excellent Benefits (Medical (80% ER contribution, Dental (No-Cost to employee), Vision, Life Insurance (Paid), 2 weeks of PTO, and 10 days of paid holidays) Work Life Balance Schedule Birthday and Anniversary rewards

Non-profit trade association seeks experienced full-time Accountant/Office Manager to join our dynamic team. Full time Exempt Position (40hr/week) M-F 8:30am - 4:30pm (some flexibility in time) Paid time off, 401(k) and other benefits Salary begins $66,000, based on experience Full time in-office position Key Responsibilities: Manages all accounting functions including accounts payable/receivable, month-end reconciliations, year-end close process and general ledger entries. Processes payroll with external company. Prepares financial reports. Oversee the development of annual budget and monitoring of results monthly. Assists in tax preparation by compiling documentation and support materials for outside tax accountant. Supervises administrative staff members. Maintains knowledge of office methods and procedures. Manages office supplies and equipment including contracts and leases. Facilitates PCI compliance for credit card processors. Attends association functions as needed, including our annual offsite conference. Contributes to various projects, demonstrating flexibility and a team-oriented mindset in our small-staff environment. Position Qualifications: 4+ years of experience as full charge bookkeeper or accountant. 2+ years of QuickBooks experience. Bachelor's degree in Accounting or a related field from an accredited institution. Excellent attention to detail and accuracy. High level of competency with Microsoft Office applications with an emphasis on Excel. Experience with Adobe Acrobat. Strong communication and interpersonal skills. Technologically savvy. Ability to handle sensitive and confidential information with discretion. Familiar with AMS or CMS and database reports helpful. A proactive problem-solver who can work both independently and collaboratively. Adaptability to evolving business processes as the association continues to grow. Additional Requirements: Commute: Must be able to reliably commute to Austin, TX 78750 Travel: Up to 5% overnight travel

Were a small, locally owned business looking to expand our operations throughout Texas and Louisiana. We specialize in the reclamation, remanufacturing and recycling of intermediate bulk containers and various other industrial containers pursuant to USDOT, UN and USEPA regulations. Role Description This is a full-time on-site role for an Office Manager at Coastal Container Services located in Alvin, TX. The Office Manager will report directly to the Executive team and will be responsible for coordinating daily operations between the sales team, operations personnel and executive staff, executing administrative tasks as necessary to facilitate order fulfillment, providing exceptional customer service, and professionalism Qualifications Customer Service skills, Excellent verbal, phone and online Communication Strong Administrative skills and attention to details Truck dispatch, Shipping & Receiving experience would be a plus Proficiency in Microsoft Office, Quickbooks and Google Experience in Office Administration Organizational and multitasking abilities Previous experience in a similar role is a plus

At TalentWealth Recruiting, we help independent firms nationwide find top professionals for their teams. Our client in Houston, TX, is a well-established business consulting firm that has been operating for fifteen years. They work with prestigious companies in the financial services, legal, and private equity sectors and are currently seeking an Executive Assistant/Office Manager. Position Overview: The Executive Assistant / Office Manager is a critical member of the team. This individual will support the CEO by managing their calendar, preparing them for meetings, coordinating travel, and managing their professional, civic, leadership, and personal priorities. They will also provide administrative support to other members of the team, in addition to select office management duties (e.g., supply ordering, equipment tracking, and expense reporting for the team). This is a full-time position with a hybrid work schedule. It will be in-person 3 days a week in central Houston; those days will vary depending on team needs. To protect each other and meet client requirements, all employees must be fully vaccinated for COVID-19. Primary Duties & Responsibilities Preparing CEO for meetings, events, and other obligations by compiling reports and notes/key information from previous meetings and other relevant sources; finalizing meeting materials for distribution to attendees; ensuring any advance materials are delivered successfully to attendees, and performing other related tasks as requested Managing CEO's priorities by meticulously tracking work streams and ensuring timely response and execution of follow-up tasks Supporting the CEO's involvement in outside civic and leadership activities Working with the CEO and team to design and maintain standard operating procedures and to implement new technologies for the efficiency and efficacy of operations Project management and task tracking in the project management system Filing and office organization Creating and editing documents and PowerPoint presentations Supporting client-facing events Personal and professional travel management Office management (building liaison, ordering and cataloging office supplies, equipment tracking, expense reporting for team) Taking and transcribing notes Scheduling and confirming appointments Updating and maintaining a large contact database Completing additional tasks and special projects as needed Requirements & Experience Profile: Education, Knowledge, And Technical Skills: Bachelor's degree Proficiency in Microsoft Office (Outlook, Word, PowerPoint, and Excel) (will be tested) Knowledge of LinkedIn, QuickBooks, and/or HubSpot would be a plus Experience: 5+ years of experience supporting C-level executives Attributes: A hardworking self-starter with excellent judgment and the demonstrated ability to anticipate and resolve problems Consistent and productive. Able to develop and follow detailed processes Adaptable: enjoys doing work that requires frequent shifts in direction and can do so while maintaining impeccable attention to detail An avid learner who enjoys taking on new challenges and is comfortable with ambiguity A team player with a positive attitude who can build enduring relationships and assume responsibility An excellent listener and notetaker Willing to pitch in wherever needed on a team or project Eager to learn new technologies and savvy with the use of technology for internal processes and client work Strong grammar and communication skills - written and verbal (will be tested) Must exercise discretion and handle confidential information responsibly Comfort working in a small office environment and willing to work in central Houston Strong client service skills and professional demeanor Excellent time management and organization skills Open to receiving feedback in support of continuous improvement and does not take feedback personally Other Requirements Proof of vaccination for COVID-19 Authorized to work in the US Must pass a background check and provide verifiable references Benefits Overview Compensation: Attractive compensation with annual bonus potential Vacation & Sick Leave: 20 days annually Retirement: Simple IRA with 2% company match Healthcare: Monthly healthcare stipend Work Schedule: Hybrid

A prestigious law firm in Downtown Dallas is seeking an experienced Office Manager. The ideal candidate will have solid litigation knowledge, possibly as a Paralegal or Legal Assistant. They will also need to have people management experience. Summary This position is responsible for the overall operation of the office, including collaboration with attorneys and staff to ensure exceptional client service. Responsible for the direct supervision of the reception, facilities, and Legal Administrative Assistant employees within the offices. Supervision of records and technology employees is in conjunction with the administrative department managers. This position is also responsible for communications with and, where appropriate, supervision of outside vendors and building management and maintenance employees. Represents the Firm with external clients and professional organizations. Required Education & Experience College degree in business, human resources or a related area; or the equivalent work experience. 3-5 years management experience in a law firm or professional service environment. 2-4 years human resources experience with knowledge of state and federal employment laws. Strong computer skills including experience with Microsoft Word, Excel, and PowerPoint. Preferred Education & Experience Law Firm experience preferred. Essential Functions Human Resources and Employee Relations (40%) Responsible for coordination of local staff hiring and the new hire orientation/integration/I-9 process for attorneys and staff. Responsible for local departure process, firm property collection for staff and attorneys in coordination with Attorney Recruiting and Development Department, and reviewing/updating local resources (e.g., library, records). Responsible for staff performance management, including annual performance evaluation process, goal-setting, compensation, performance recognition, coaching, and performance management including terminations. Implement and ensure success of staff and LAA Team back-up programs for appropriate coverage. Collaborate routinely with attorneys and staff to ensure efficient and effective work product and client support. Manage staff scheduling, including time management and time off requests in HRIS. Coordinate employee relation programs including office and firm events (e.g. holiday party, summer events, and administrative professional's week) and coordinate acknowledgement of births, funerals, and hospitalization with HR. Promote staff recognition programs. Manage HR budgets including entertainment and holiday. Facilities and Equipment (30%) Coordinate facility maintenance and ergonomics, including building/security issues, to maintain an orderly work environment. Maintain office and hospitality supplies and furniture. Maintain printers, copiers and postage meter. Manage the process for scheduling and maintenance of conference rooms and catering needs. Coordinate office moves and furniture cleaning. Oversee office relocation/remodel process and participate in design. Oversee the maintenance of the local Research Systems and Services (library). Manage emergency management system notifications. Manage Epiq staff. Manage parking contracts and billing. Assist with Business Continuity Plan and participate on the Emergency Response Team. Prepare and manage Facilities budget (e.g., operating, occupancy, and capital budgets). Finance, Purchasing and Inventory (20%) Identify, approve, and manage communications with vendors. Ordering, inventory and reconciliation process with vendors. Maintain check writing obligations for the office. Enter, reconcile and approve all local administrative expenses in Chrome River. Local bank contact: Take deposits to bank, initiate wires, review trust account when withdrawals or deposits are made. Communication/Local Contact (5%) Communicate with Chief Executive Officers and Directors regarding Firm and local issues, as necessary. Acts as a liaison with the community, and coordinate with community and industry organizations, as necessary, on behalf of the Firm and/or attorneys. Local marketing contact for client events and seminars; coordinate space, contract, set-up/take-down, and act as a key host for the events. General and Administrative (5%) Performs other duties as assigned.

Office Manager - Houston 3-4 days a week 100% on site 18 month duration $20-25 per hour depending on experience Our client, an Asset Management firm, are looking for an Office Manager to help run their Houston office and assist the various teams based there Role responsibilities: Responsible for the day-to-day running of the Houston office Being the face of the company to greet and welcome employees and visitors Answer calls and emails in a prompt fashion Keep the office organized and in order Process expense reports Sort and organize inbound mail Support senior members of staff in organizing calendars Perform general administrative and clerical duties Please respond if you have the below skills: At least 3 years' experience as an Office Manager or Executive Assistant Experience working in a corporate environment is essential, banking or financial services is preferred A BA is highly preferred but not essential Knowledge of French is desirable but not essential Next Steps If interested in hearing more about this opportunity or others like it, please apply below or reach out to the Talent team at TwentyAI

Administrative Assistant / Office Manager 📍 Hybrid - South Houston (2 days/week in-office) (will be moving Downtown Houston in 6-12 months) 💼 Full-Time | $45,000/year (depending on experience and skills) 🕒 Office closed on Fridays - Enjoy 3-day weekends every week! Our client is a boutique accounting firm specializing in personalized tax and bookkeeping services. We're looking for a proactive, organized, and tech-savvy Administrative Assistant / Office Manager to support the company owner in a hybrid role. This is a full-time opportunity (not through a staffing agency) offering the unique benefit of long weekends every week and hands-on training in tax and bookkeeping. What You'll Be Doing: Act as the right hand to the owner, handling day-to-day admin and operational support Perform data entry into the company portal with accuracy and attention to detail Manage the owner's calendar and coordinate appointments Handle incoming calls and emails, ensuring prompt and professional responses Assist with bookkeeping and tax-related tasks (training provided) Help keep the office organized and running smoothly during in-office days What We're Looking For: Strong organizational and time management skills Clear and professional communication - both written and verbal Comfortable with data entry and basic office technology A team player with a “no task too small” attitude Willingness to learn new systems and gain financial admin experience Previous admin experience preferred; bookkeeping/tax exposure is a plus but not required Additional Details: Location: South Houston (office is relocating closer to Downtown within 6-12 months) Schedule: Hybrid - 2 days in-office, 2 days remote. Office is closed Fridays Compensation: Approx. $45,000/year, full-time Reports to: Company Owner Growth Potential: Learn the ropes of tax and bookkeeping in a supportive environment This is a great role for someone who thrives in a small business environment and wants a mix of admin and light financial work-plus a consistent long weekend every week.

About the Role- Jamail & Smith is seeking a highly motivated and dynamic Office Manager/Business Manager to join our team at our San Antonio office! We are looking for an individual with a strong background in construction, finance, and accounting, along with proficiency in construction software. If you are a multi-tasker who thrives in a fast-paced environment, enjoys providing administrative support, and has a passion for construction, this is the perfect opportunity for you! About Jamail & Smith- At Jamail & Smith, we are a dedicated team of professionals committed to delivering exceptional construction services that exceed client expectations. Our team is solution-driven, leveraging extensive experience to provide tailored support and ensure seamless project execution. We take pride in making our clients' visions a reality, and we're looking for a team member who shares this commitment to excellence! Key Responsibilities Provide essential accounting and administrative support for the San Antonio office. Prepare comprehensive project cost-to-complete reports for monthly review with all project managers. Manage and process client change orders for the San Antonio office through Procore software. Collaborate with subcontractors to address payment and contract-related concerns. Assist the Accounting & Finance Manager with special projects and initiatives as needed. Oversee subcontractor insurance compliance and review. Implement and optimize procedures and processes within Procore. Perform additional duties as assigned to support the team's success. Why Jamail & Smith? Join a team of passionate and experienced professionals who are dedicated to delivering high-quality construction results. At Jamail & Smith, you'll have the opportunity to grow and develop within an innovative company while working in a collaborative and supportive environment. If you are ready to take on a challenging and rewarding role with a leader in the construction industry, we want to hear from you! Apply today to become a part of our team in San Antonio! What You Bring To The Table- High School diploma or general education degree required. Bachelor's Degree in Business, Accounting, Finance or Equivalent preferred. Proven leadership & customer service skills. Microsoft Suites computer skills & knowledge of construction computer applications. Strong communication skills, interpersonal skills and ability to build relationships. Procore & Timberline knowledge is a Plus! Why You Should Apply- Continuous training and career growth Fast growing company 3 Weeks Paid Time Off, 401 (k), Vision Insurance, Dental Insurance, Medical Insurance

Insight Global is seeking a Office Administrator will support a large corporate office (100+ employees) in the Austin TX (78746) area as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth. Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately Facilities support, for example calling a plumber or repairman as needed Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections) Preparing the office, catering, conference rooms etc. for visits from Executives Any other ad hoc administrative support duties that arise This will be a permanent, contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals' relevant experience across a range of $60-$70K plus benefits that include health, dental, vision, and 401K. Responsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as needed Qualifications 3-5+ years of experience in an office admin, office manager, etc. (supporting an office rather than an individual) Experience with facilities management (examples include ordering supplies and snacks, inventory, calling a plumber for repairs etc.) Experience working with high-level management, as they will support both local PMs, Leads, Managers etc. as well as Executives when they travel to town Strong Microsoft Office skills Nice to Have Skill (not required): Oracle experience Fleet management experience Compensation: $20/hr. to $30/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law

Established in 2022, RealCold was founded to address the unmet needs of the food cold chain sector. By combining high-growth strategic locations, state-of-the-art facilities, and exhaustive offerings that include traditional storage programs and diverse value-added services (including DTC), the company has positioned itself as a collaborative and integrated provider for food retailers, producers, and distributors. This mission is reinforced through its highly bespoke solutioning and customer-centric approach. The RealCold platform operates a national, omni-channel network, inclusive traditional storage offerings, as well as comprehensive direct-to-consumer program, which can reach the majority of U.S. consumers within 1- or 2-day ground service. For more information on RealCold, please visit ***************** The RealCold Customer Experience Manager will report to the Sr. Director of Strategic Partnerships and ensures that customers have a positive experience. This manager will also assist in driving sales and creating and implementing strategies to enhance the customer experience across all touchpoints. This team member will foster open communication and value in external and internal business partnerships. Responsibilities: Builds and maintains a network of sources from which to identify new sales leads. Developing and implementing strategies that optimize customer satisfaction. Communicates with customers and leads to identify and understand their products and service needs; identifies options to meet customer's needs. Manages key accounts as the primary contact for assigned contacts to establish relationships. Ensures customer satisfaction through ongoing communication and relationship management; resolves any issues that may arise post-onboarding. Analyzing customer feedback and market research and using that information to make improvements. Implementing customer retention campaigns and customer loyalty programs. Builds communication alignment between customers, pricing, facilities and the sales team. Maintains communication with existing and previous customers, alerting them of new locations, services, and enhancements that may be of interest. Maintains detailed reports of sales activities including calls, orders, sales, lost business, and any customer relationship problems. Coordinate with other departments to ensure consistency and satisfaction across locations. Performs other duties as assigned. Skills & Requirements: Strong knowledge of B2B, D2C, Cold Storage, Warehouse Environment Minimum of 2-5 year of experience in a warehouse or cold storage environment Excellent communication (verbal, written & listening), interpersonal and customer service skills. Ability to relate and explain cross functionally to internal and external customers. General knowledge of food supply chain industry Ability to function well in a fast-paced environment Excellent time management, organizational skills and attention to detail. Proficient with Microsoft Office Suite or related software. Proficient with HubSpot Bachelor's Degree in Marketing, Sales, Business, or related field or equivalent work experience. Located in Central Florida, DFW, or Austin, TX. Physical Requirements: Prolonged period working in a warehouse environment on occasion Walking for up to 4 hours a day Standing in a warehouse on a concrete floor or up to 2 hour a day Prolonged periods sitting at a desk and working on a computer. Competencies Business Acumen Time Management Communication Collaboration Customer Service Negotiation RealCold is an Equal Employment Opportunity Employer. We believe in providing employment opportunities to all Team Members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The John Bunker Sands Wetland Center is a nature center in Combine, Texas. Our primary mission is educating the public about water, wetlands, and wildlife. The Office Manager will report to and support the Executive Director in ensuring that the internal structure, processes, and controls necessary for the center's day-to-day management are in place. Handling financial records is at least 20% of this position's duties such as: tracking, filing & submitting receipts via online accounting software, making bank deposits promptly, provide monthly accounting updates to ED re: expenditures. A minimum of 7 years of professional experience is required, with a minimum of 5 years in book-keeping, & record-keeping experience. This position is for 30 hours a week (75% time). Competitive Salary Offered & Vacation/Medical Benefits and Retirement plan available. Responsibilities Financial Duties: Serve as the financial liaison between Rosewood and the Center, sharing information and preparing reports according to Rosewood specifications. This includes tracking, collecting, scanning, filing and uploading all receipts in relation to monthly reporting. - Oversee all payments and receipts and establish procedures for the team to ensure these are consolidated in one system and properly accounted for. - Deposit funds bi-monthly into the bank account and prepare bank deposit paperwork per parent company guidelines (keep hard copies on file and online copies for the ED & company. - Become familiar with Chart of Accounts Coding/language and classes used at the Center and ensure that receipts are correctly coded. - Run monthly square reports and Reconcile Bank Account to Square Purchases and print Square reports monthly company and the Director. - Keep track of petty cash. - Document all check payments. - Track donations and prep draft thank you letters. - Develop an annual and a monthly budget in excel (potentially later via QuickBooks) by Class. Visitor Management & Communications Ensure the Center is open and fully staffed in order to greet visitors, lead classes, and run events. Maintain a staffing calendar updated weekly and sent to team - noting any events/classes upcoming. Answer the phone and record all incoming inquires of importance and ensure accurate information is provided to team member recipient via email. Check the Center email twice a day - and ensure that inquiries are responded to in a timely manner. Collect Contacts from Team monthly and Update Master List of Contacts. Membership - support long-time volunteer in handling the Membership Program ensure correct contact data is collected and organized and that members receive acknowledgment and updates quarterly. Filing - Ensure necessary documents are filed and labeled correctly. Make copies for usage, and replace documents when necessary Facility Management Rental - Manage facility rental for outside events. Supplies & Vendors Maintain and update a vendor contact sheet. - Work with NTWD to hire contractors as needed to : clean the facility, pest control, trash removal, electric, phone systems, fire alarms, septic, HVAC, Plumbing, etc - Maintain up-to-date local fire and emergency contacts, as well as processes and procedures for emergencies. - Complete a list of office and other supplies needed twice a month. Document and retain all receipts and correct coding. Visitor & Member Experience - Greet visitors to the Center with welcome and introduction message, ensure all visitors sign in. . Volunteer Program Oversight, Onboarding & Tracking - Collect correct contact and background checks for volunteers, introduce volunteers to ED for job assignments at Center. Board Reports Prepare Board reports - quarterly. Provide drafts to the ED at least 2 weeks before board meetings for review. Print copies as needed of the agenda and additional board materials. Set up for in-person Board meetings at the Center including table set-up, visual and audio aide setup. Events - Assist the ED & team in planning and hosting the annual fundraiser in the Fall. Participate in pre-event planning that starts 6 months in advance. Attend events and assist in set up and clean-up. - Track & record accurate contact and info for silent auction and donors. - Assist with other smaller events at the center. Essential Qualifications - Seeking a responsible and reliable professional with a minimum of 7 years' experience managing a busy office, preferably with an office, Center, or Museum that works with visitors and the public. - Experience in office management, bookkeeping, vendor and supply management, filing, answering phones & email communications, etc. - Highly organized and able to juggle tasks in a busy work environment! - Excellent communication and interpersonal abilities - Ability to interface well with the public and center visitors - Detail-oriented with a focus on accuracy - a must! - Team Player and accountable self-starter - Track record of putting in place successful office systems. . Schedule 30 hour a week position. Regular Hours are: Tuesday, Wednesday, Thursday, Friday 9-to-4 (seven hours a day) Occasional Saturday may be needed (once a month (8 hours), and/or Monday for quarterly board meetings. Evening hours only 2-3 times a year. To Apply: Send Resume. Cover Letter detailing experience and skills that match the position description. Along with 3 references to Catriona Glazebrook, Executive Director -***************************** The John Bunker Sands Wetland Center is an equal opportunity organization that will not discriminate in its programs or hiring practices based on race, color, religion, sex, age, ethnic origin, physical or mental disability, veteran status, height, weight, sexual orientation or identity, marital status, or political affiliation.

Our company offers this (and more): · Endless possibilities to make our customers smile · Opportunity to orchestrate an intricate operation · Interesting problems we need you to solve · Complete company support and empowerment If you really enjoy taking charge and owning challenges that solve people's needs we'd love to talk to you. Positively impact the lives of those around you with your organizational and communication skills here with us. #officemanagement, #customercare #customerservice

Office Administrator (Austin, Texas) Full-time About the Company - A small environmental law firm that represents non-profit organizations, local governmental entities, community groups, and individuals. About the Role - The Office Administrator will be expected to develop knowledge of the firm's current cases. The Office Administrator will assist with basic factual research, handle information requests from clients, support the Firm's attorneys and legal assistants in their representation of clients, and perform essential office tasks. This position requires both independent and collaborative work related to litigation before state and federal administrative agencies, local governments, and within the court system. Responsibilities : Receives and directs phone calls; greets and assists visitors; Represents the firm as a first point of contact for prospective clients; Maintains common areas including office opening and closing procedures; Processes incoming mail and messages; assists with outgoing mail; Assists in preparing, filing, and mailing documents; Assists with factual research (including submitting public information requests and searching state agency records); Responsible for office supply inventory, tracking, and re-orders; Coordinates website maintenance and blog posts; Other tasks as needed in a small office, including copying, faxing, filing, and troubleshooting; Assists office staff with major office projects. Qualifications: B.A. or B.S. is required, and 1 year of legal or related office experience is preferred. Must be able to manage several tasks at once, use sound judgment, set and follow priorities, and follow up on prioritized assignments. Strong written and oral communication skills are essential. Strong computer skills are a must. Compensation - Salary range is $35-45K, commensurate with qualifications and experience. Access to group health insurance and SIMPLE IRA. Paid sick and vacation days. Relocation compensation is not offered for this position. Equal Opportunity Statement - This firm is an equal opportunity employer.

Firm Mission Statement Our mission is to change as many lives as possible by offering immigration solutions even in the most difficult cases. We look at all possible options to keep our clients in the United States with their families where they belong. We stand ready to fight even when success seems unsure because we understand how much better life can be with the dignity and peace of mind that comes with having documents. Position Overview The Intake Office Coordinator is responsible for supporting the intake process for both new and existing clients at the firm. This individual values the importance of providing a red-carpet experience for our clients. In this role, the individual assists with coordinating communication between clients and multiple departments, handling client inquiries, and assisting or delegating requests from clients to the appropriate departments. This candidate should have strong customer service and problem-solving skills, and be fluent in both English and Spanish. Essential Job Functions & Responsibilities Greet and assist clients upon arrival Conduct initial assessments and gather necessary information to assist clients Verify client documentation by collecting ID or other necessary information Take client fingerprints following the intake appointment Submit fingerprints to FBI Scan/upload fingerprints and authorization forms into the case management system in a timely manner Scan client documents into case management system as necessary Prepare intake folders to be used by Intake Specialists Prepare and mail Welcome Kits to clients Scan contracts into case management system following signatures Answer and direct incoming calls to the appropriate department or team member Confirm upcoming appointments for clients and reschedule as needed Ensure client welcoming area is clean, organized, and replenished with appropriate snacks Collect client payments and ensure all money handling safety procedures are followed Responsible for ensuring customer satisfaction based on the key performance indicators (KPI's) established by leadership Complete inventory of office supplies, as needed Essential Skills, Knowledge & Abilities Possesses excellent bilingual (English and Spanish) interpersonal and communication skills, both verbal and written Proficient in Microsoft Office Suite Ruthless attention to detail Excellent organizational skills Ability to work independently and proactively Ability to multitask and prioritize work Minimum Qualifications Must be bilingual in Spanish and English 1-3 years' experience in customer service preferred High school diploma or equivalent experience Schedule: Tuesday to Saturday / 8:30 am - 5:30pm

Cresset is an award-winning, independent, multi-family office, and private investment firm. Cresset's goal is to reinvent the way people experience wealth by providing access to the talent, ideas, and investment opportunities available to the largest single-family offices and endowments. We offer deeply personalized wealth management, investment advisory, and family office services through Cresset Asset Management, an SEC-registered investment advisor that has surpassed $50 billion in assets under management. The firm is widely recognized for its excellence and is frequently ranked as a Barron's and Forbes top RIA firm. Cresset is seeking an Associate, Office Coordinator in our Dallas office. We are looking for an energetic professional who thrives wearing multiple hats and is experienced in handling a wide range of situations and dealing with urgent matters in a timely and effective manner. It is critical the Office Coordinator be a self-motivated individual who is comfortable juggling multiple projects and is eager to foster and deepen relationships in order for Cresset to best serve its clients. They may also be involved in supporting key initiatives, ad hoc projects, and other efforts at the firm level. Primary Responsibilities: Needed in the office 5 days a week from 8am-5pm Welcoming visitors in a warm and friendly manner Answering and directing phone calls in a polite and friendly manner Taking and ensuring messages are passed to the appropriate team member Performing ad-hoc administrative duties Qualifications and Characteristics: 2+ years of work experience in an office environment; Bachelor's degree a plus Proactive skills: has the emotional skill set to interact with clients who have high expectations and demands Meticulous attention to detail and follow-through and an ability to perform tasks with a high degree of accuracy and efficiency Excellent communication skills, both written and oral Strong organizational, communication, leadership, and interpersonal skills Must be a team player willing to contribute in a variety of ways to broader Cresset team Ability to develop and maintain collaborative relationships internally and among clients Ability to manage sophisticated, complex and challenging situations from origination to completion Ability to exercise judgment in managing confidential or sensitive information Demonstrated passion for delivering exceptional client service High degree of professionalism and flexibility in a demanding, fast-paced and frequently changing environment Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint) and Microsoft Outlook; Salesforce experience is a plus General comfort level with Internet/intranet usage and ability to learn proprietary software and databases Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and enhance the business in keeping with Cresset's values and culture What We Offer Cresset offers a competitive compensation package including a discretionary bonus program and a benefits package to all full-time employees including medical, dental, vision, life insurance, 401(k) retirement plan, health savings accounts, short and long-term disability insurance, voluntary critical and accident insurance, and pre-tax parking and transportation programs. Aligning employee and organizational interests, all employees receive equity in Cresset. Equal Employment Opportunity It is the policy of Cresset to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, or related conditions), national origin or ancestry, age, disability, veteran status, uniformed servicemember status, sexual orientation, gender identity, status as a parent, genetic information (including testing and characteristics), or any other characteristic protected by applicable federal, state, or local law. It is Cresset's policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.

Summary The Office Coordinator will coordinate office activities and operations while providing clerical and administrative support to the management team. Responsibilities Provide administrative support to ensure efficient office operations, organizing meetings, and handling correspondence. Manages front desk duties (visitor parking validations, greeting guests, etc.) Manage conference room schedules and lunch orders as needed Coordinate office maintenance and ensure availability of necessary office supplies and equipment. Assists in planning and organizing office events, meetings, and conferences (i.e., service anniversaries, birthdays, quarterly town hall meetings, holiday events, special events) Assists with drafting and editing office documents, reports, presentations, and correspondence. Processing invoices and assisting with office budget tracking. Assist Executive team and management with various tasks, including scheduling appointments, arranging travel, and coordinating projects. Providing excellent customer service to clients, visitors, and employees. Resolve administrative issues and concerns efficiently. Maintain Deep Blue phone list and office map Procure/replenish of office supplies, snacks, and refreshments Prepare office for onboarding and offboarding of employees Keep record of all service contracts and renew/change as necessary Attend Annually review with HR and landlord provided Operating Lease Reconciliation reports to ensure increases or credits are in alignment with the office lease terms Assist with coordinating office moves, onboarding, and offboarding. Coordinate with HR on all onsite health, safety and security for the office including managing fire and EAP (evacuation in place) drills. Includes, taking the lead for the annual on-site safety and security review Serve as primary point of contact with building landlord and engineering staff. Manage relationships with third party vendors (cleaning services, property managers, etc.) As needed, assist with office buildouts/ expansions Provide executive assistance and administrative support to management team. Provide back-up coverage to the office coordinator in the Midland office Other duties as assigned Qualifications High school diploma or GED 2 years of industry experience Working knowledge of general office procedures, plus ability to organize and coordinate group work efforts required Advanced in using a computer and Microsoft Office (Outlook, Word, Excel, PowerPoint etc.); Prioritize and manage multiple tasks, changing priorities as necessary Excellent organizational skills, with the ability to prioritize and manage multiple tasks. Detailed oriented individual. Ability to successfully manage multiple tasks and meet short deadlines. Willingness to work after hours on occasion to meet deadlines. Positive attitude and willingness to learn and continue development in functional/technical skills. Adapts well to changes in responsibilities and workloads. Good problem solving and time management skills. Self-motivated and hardworking individual. Strong communication skills, both verbally and in writing, as well as working effectively in a team-oriented environment.

Job Type: Part-Time (24 hours per week) Schedule: Monday - Thursday, 6 hours per day We are seeking a highly organized and detail-oriented Part-Time Office Administrator to oversee daily office operations and ensure efficiency in our workplace. This role involves managing administrative tasks, financial coordination, and acting as the primary point of contact for banking and accounting matters. Bilingual (Spanish) skills are a plus! Key Responsibilities: Maintain confidentiality and handle sensitive information with discretion. Manage day-to-day office operations, ensuring a well-organized and efficient workplace. Serve as the primary contact for the bank and outside accounting firm, handling financial transactions, reconciliations, and inquiries. Create invoices, process invoices, expenses, and assist with basic bookkeeping tasks as required. Handle incoming calls, emails, and correspondence professionally. Maintain office supplies and inventory, coordinating orders as needed. Schedule meetings, appointments, and travel arrangements. Support HR functions, including payroll, 401K and employee onboarding and record maintenance. Ensure compliance with office policies and procedures. Liaise with vendors, service providers, and building management. Qualifications & Skills: Previous experience as an Office Administrator, Office Manager, or similar role. Experience handling banking and financial transactions is preferred. Strong organizational and time management skills. Excellent verbal and written communication skills. Familiarity with working alongside accounting firms for financial reporting. Proficiency in Pages and Numbers (Mac based office) and other office management software. Ability to multitask and prioritize tasks effectively. High level of professionalism and attention to detail. Why Join Us? A supportive and collaborative work environment. A consistent Monday-Thursday schedule (24 hours per week).