Office Manager Jobs in North Merrick, NY

Our client, a tech company based in Rockaway Beach, NY is currently hiring for a Facilities & Office Manager to join their tight-knit team. This is a full-time role, based out of their HQ in Rockaway Beach from 9AM - 5PM Monday to Friday. Duties: Correspondence Management: Responsible for reading, understanding, sorting, handling, and scanning all incoming office-related correspondence. Office Maintenance: Accountable for basic office maintenance, asset tracking, resupply, and upkeep. Logistics and Coordination: Handle travel arrangements, staff coordination, calendaring, event planning, shipments, and mail. Financial Oversight: Manage the financial aspects of office expenses, including tracking receipts and other related items. Contractor Management: Oversee facility contractors as needed. Security and Access Control: Handle security, monitoring, and badging. (Career path to assistant security officer is available). Daily Operations: Conduct beginning of day set up, end of day walk through, and lockdown. Vendor and Equipment Management: Oversee and maintain office equipment, manage vendors, and coordinate food deliveries. Organizational Systems Management: Maintain neat, efficient, and consistent organizational systems, including electronic filing and records, and personal and staff tasking. Operational Improvement: Continuously work towards the improvement of office operations. Policy Enforcement: Implement and enforce office policies. Requirements: Valid drivers license Eligibility for Clearance (must pass a commercial background investigation) Prior experience with office organization/management Comfort and familiarity with computers A vehicle (for supply runs) - costs will be reimbursed. Lifting of at least 20 pounds from time to time Neat, efficient and consistent organization systems Attention to detail, self-starter, timely Ability to travel to assist with business functions Benefits Medical, Dental, Vision, PTO 401(k)) Salary Range $55,000 to $70,000 plus up to $16,632 in benefits.

Executive Assistant & Office Manager 💼 Company: The Bromley Companies About the Role We're looking for an Executive Assistant & Office Manager to be the right hand to our CEO and Chairman while keeping our NYC office running smoothly. If you're an organized, tech-savvy multitasker with strong communication skills and a proactive mindset, this is your chance to play a key role in a fast-moving, entrepreneurial real estate firm. This is more than just an admin role-you'll be a problem solver, project manager, and culture driver who keeps things efficient and people connected. This job is in office Monday-Friday. What You'll Do ✨ Executive Support Manage calendars, schedule meetings, and coordinate travel. Assist in planning company events (including our annual firm meeting of 50+ guests). Draft correspondence and prep materials for meetings. Work on special projects, marketing documents, and more-expect to wear many hats! 🏢 Office Management Be the face of the office-greet visitors and manage office systems. Order supplies, coordinate with vendors, and oversee IT needs. Support HR with new hire onboarding and benefits coordination. Ensure smooth day-to-day operations and help define new strategies for efficiency. Who You Are ✔ Highly organized - You can juggle multiple tasks and prioritize like a pro. ✔ Excellent communicator - Strong written and verbal skills. ✔ Tech-savvy - Comfortable with Microsoft Office, Google Suite, LinkedIn. ✔ Problem solver - You anticipate needs and act fast. ✔ Self-starter - You take initiative and thrive with minimal oversight. ✔ Professional & personable - You're polished, approachable, and great with people. What You Need 4+ years of executive support experience. BA/BS degree (or equivalent experience). Experience working with senior executives in a fast-paced environment. A desire to grow with an innovative, family-run real estate firm. 🔹 Ready to Join Us? Send your resume to ************* About The Bromley Companies The Bromley Companies (*************** is a dynamic, entrepreneurial real estate investment and management firm with a 52-year track record and a portfolio spanning office, retail, student housing, land, and industrial properties across NYC, Illinois, and Florida.

The Company: Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 250+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe. The Position: Friedman Vartolo LLP is seeking a skilled Office Manager to oversee daily mailroom operations, including managing the automated mail program, distributing workloads, and ensuring timely delivery of outgoing mail. The ideal candidate will supervise document production, maintain office supplies, and ensure the proper maintenance of office equipment. Strong communication skills are essential for liaising with building management, vendors, and assisting with social event coordination. Additionally, the Office Manager will identify process improvements, manage office errands, maintain a clean environment, and support the performance management of direct reports. This role is perfect for someone who thrives in a fast-paced, collaborative environment. Key Responsibilities: Oversee daily mail operations, including but not limited to managing automated mail program, ensuring appropriate workload distribution, and overseeing timely delivery of outgoing mail. Supervise document printing, production, and preparation, assisting team when needed. Maintain and timely management of supply inventory of the office, kitchen, and mailroom. Ensure proper maintenance of office equipment/appliances. Assist with communication with building management in all offices regarding simple inquires and acting as liaison for complex issues. Communicate with vendors regarding supplies and services; ensure accurate and timely correspondence. Identify and implement process improvements for mail handling and office services to enhance efficiency. Manage and perform errands as needed, including the delivery of documents and other office-related tasks. Assist in coordination of social events with administrative departments. Responsible for ensuring office is maintained to the highest degree of order and cleanliness. Participate in performance management of direct reports; including but not limited to performance reviews, coaching, and development. Requirements: Minimum of four years of experience in office management or a similar role, with a strong background in mail room operations. Proven ability to manage multiple tasks, prioritize effectively, and maintain high organizational standards. Advanced computer skills; familiarity with mail processing systems and office software. Excellent verbal and written communication skills; ability to interact professionally with staff and vendors. Excels at working in a fast-paced environment. Proficient in streamlining workflow processes Experience people leader, managing remote staff a plus. Willing to travel as needed to alternate office locations. Capable of lifting heavy items and managing materials up to 50 pounds. Flexible, adaptable, and accountable with a proactive approach to problem-solving and process improvement. Compensation/Benefits We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at ******************************* to request an accommodations. Location Garden City, office

Job Advert: Office Manager - Creative Speech Therapy NYC (CST NYC LLC) Office Manager Status: Part-time (with growth opportunity to full-time) Are you an experienced office manager who loves working with kids and their families? Are you excited to be part of a growing team of amazing women? Do you find fulfillment in helping families navigate their way through the beginning stages of speech, language, feeding, and social skills therapy? At Creative Speech Therapy NYC, we're a holistic private practice that provides expert, personalized care for children (0-12 years old) and their families. Our team of passionate, award-winning therapists collaborates with families to help children communicate effectively. We're looking for a passionate, organized individual to join our team and support our mission of making a positive impact on the lives of families. About You: You thrive in a role that blends administration and client care. You're passionate about helping children and their families through their speech/feeding/social skills journey. Whether you're greeting a family with a smile or solving scheduling puzzles, you find joy in creating a positive experience for all. You bring experience in managing office tasks such as scheduling, billing, and client communication within a private healthcare setting. You enjoy working independently and don't require micromanagement, as you're adept at creating systems that keep things running smoothly. You're confident with time management, multitasking, and software management systems. Most importantly, you understand that every interaction contributes to delivering a holistic, welcoming experience for our clients. About the Role: We're seeking a motivated Office Manager to be the first point of contact for our clients, ensuring they have a seamless experience from their first phone call to the last session. In this role, you'll schedule appointments, answer questions about billing and insurance, provide an exceptional experience during visits, and support our team in delivering high-quality care to children with speech, feeding, sensory, and social difficulties. The position starts part-time with the potential to grow into a full-time role with more responsibilities as our practice expands. Why Join Us? Flexible Working Hours: We value work/life balance. Training & Development: Ongoing learning and career growth opportunities. Mentorship & Support: Gain guidance from experienced office staff. Role Growth: This position has the potential to develop into a Practice Manager role. Our Vision, Mission, and Values: Vision: We treat the whole child and provide families with a dedicated support team from the first phone call to the final session. We believe in clear communication and empowering our professionals to love their work. Mission: We aim to create an exceptional client experience, solve underlying problems, promote teamwork, communicate honestly, and focus on results-all while maintaining a balanced lifestyle. Values: Innovation, collaboration, integrity, and empowerment. How to Apply: If you're passionate about our mission and believe you're the right fit for this role, we'd love to hear from you! Please submit your resume, a cover letter, and two professional references to: **************** Let's work together and change lives!

Title: Office Manager Salary: $70k - $85k Medical Imaging Company is seeking an Office Manager to join their team! RESPONSIBILITIES All Licensing follow up (CLIA, CAP, MD licenses, CME, COQ, etc.) All correspondence follow up Office management, order Vendor relations and purchasing Manage Divvy account Identifying outsourcing vendors Building / Engineering requests Sherry (building APP) staff / guest management Special events and BOD meeting (April) facilitation Shipping (FedEx labels, tracking, updates) Identify savings opportunities Tracking cases TelCor follow up (were cases sent to them, review billing status, supporting appeals) Implement corporate travel program (Navan, etc.) Manage press releases and publications (we do not have a central repository) Monthly operational (Capacity) reporting MediaLab/Qualio training tracking QUALIFICATIONS 2+ years' relevant experience Tech savvy - able to learn new systems quickly and seamlessly Comfortable wearing a lot of hats

Office Manager - Join Our Dynamic Team! Are you an organized, detail-oriented professional who thrives in a fast-paced environment? We're looking for an Office Administrator/Manager to keep our operations running smoothly and support our team! What You'll Do: Oversee office operations, keeping everything organized and efficient Manage administrative tasks, client inquiries, and office supplies Process payments, track expenses, and assist with payroll Support employee onboarding and HR documentation Handle phone calls, emails, and ensure top-notch customer service Prepare reports and maintain accurate records What We're Looking For: Highly organized with great attention to detail Strong communication and problem-solving skills Experience in office administration, bookkeeping, or HR support Proficiency with Microsoft Office and Google Suite (QuickBooks Online a plus!) A team player who enjoys wearing multiple hats in a small business environment Why Join TestTakers? Impactful role in an education company that does meaningful work Collaborative and supportive team environment Opportunities for growth and professional development If you love supporting education, keeping things running smoothly, and are ready to make an impact, we'd love to hear from you! Apply today!

Our client, a boutique financial services firm is looking for an Office Manager to join their team. This role is dynamic in that it has aspects of office management, HR, IT and overall being the go-to person for their NYC office. Candidates should also possess a friendly demeanor so they can effectively interact with office visitors and clients. 5-10 years of experience, 2 days in office, 3 days WFH, comp: 80-110K DOE. Responsibilities Coordinate and organize office activities Oversee stock of office supplies Greet visitors at office Coordinate inbound and outbound office mail Support HR in scheduling meetings, interviews and transport Qualifications Experience with administrative and clerical work Proficiency in Microsoft Office suite Strong communication skills Strong ability to multitask Friendly and upbeat demeanor

Sisley Paris is a French cosmetics company that specializes in creating and distributing high-end skincare, make-up products, and fine perfumes. It is currently sold in high-end retail distribution in the US & Canada such as Neiman Marcus, Nordstrom, Saks Fifth Avenue, Bloomingdales, Holt Renfrew & Blue Mercury, as well as online, spas and owned retail. The brand retails over $100M annually and is experiencing double digits growth. Founded in 1976 by Hubert d'Ornano, Sisley was a pioneer in using botanical active ingredients and essential oils in beauty products. With a rigorous approach to research and a focus on Phyto-Cosmetology, Sisley offers innovative and high-quality products. The Company upholds five core values: Collaborative, Mindful of others, Entrepreneurial, Responsible, and Organized. These values are at the heart of everything we do and inspire our employees to embody them in every aspect of their work. Luxury French cosmetics brand, Sisley-Paris, is looking for a highly organized and resourceful Office Manager to support the daily operations of our office and provide high-level administrative support to the President of the company. The ideal candidate will be a proactive problem solver with exceptional communication skills, keen attention to detail, and the ability to manage multiple priorities with discretion and efficiency. Core Responsibilities: General: Must be an independent thinker with hands-on, can-do, “roll up your sleeves” attitude, an open-minded team player with a collaborative attitude. Must be highly organized, detail-oriented, and can thrive in a fast-paced, deadline-oriented and high-energy environment. Ability to work well in a team environment but flexible working independently, meeting goals and deadlines. Office Management: Oversee the day-to-day operations of the office, ensuring a productive and well-functioning workplace environment. Manage office supplies inventory, ordering, and vendor relationships. Coordinate office maintenance, repairs, and equipment management. Implement and maintain office policies and procedures. Plan and coordinate office events, meetings, and team-building activities. Handle incoming and outgoing mail, shipping, and deliveries. Serve as the primary point of contact for office-related inquiries and issues. Executive Assistant Support: Provide comprehensive administrative support to the President, including managing calendars, scheduling meetings, and preparing agendas. Coordinate travel arrangements, including flights, accommodations, and itineraries. Prepare and edit correspondence, presentations, reports, and other documents as needed. Handle confidential information with discretion and maintain confidentiality at all times. Serve as a liaison between the President and internal/external stakeholders. Track and prioritize tasks and follow up on action items to ensure deadlines are met. Customer Service Support: Serve as the first point of contact for clients and customers, ensuring a professional and welcoming experience. Address customer inquiries via phone, email resolving issues promptly and professionally. Manage customer records and maintain accurate documentation in the CRM system. Collaborate with other departments to ensure customer needs are met efficiently. Identify and escalate complex issues to appropriate teams for resolution. Required Experience and Skills: Bachelor's degree or equivalent experience preferred. Proven experience as an office manager, executive assistant, or similar role. Exceptional organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software tools. Ability to multitask and prioritize workload effectively. Discretion and ability to handle sensitive information. Strong problem-solving skills and attention to detail.

Medical Practice Manager - Concierge Longevity and Internal Medicine We are seeking an experienced, detail-oriented, and service-driven Medical Practice Manager to oversee all non-clinical operations of an elite, concierge-style medical practice specializing in longevity medicine and primary care. This is a key leadership role ensuring the practice runs smoothly, efficiently, and delivers an exceptional, high-touch experience to a discerning clientele. The ideal candidate is a strategic thinker with strong operational acumen, exceptional interpersonal skills, and a passion for elevating the patient experience. You will serve as the physician's right hand, allowing them to focus exclusively on clinical excellence while you manage the business and operational infrastructure of the practice Key Responsibilities1. Operations & Strategic Management Oversee all day-to-day non-clinical operations of the practice. Implement and continuously refine systems and workflows to support a luxury concierge model. Develop and execute strategic business plans in alignment with the physician's vision. 2. Financial Oversight Prepare and manage annual budgets, forecasts, and financial reporting. Manage membership billing, payment processing, and revenue tracking. Negotiate and manage vendor contracts and service agreements. 3. Client Relations & Concierge Services Ensure exceptional, personalized service for all members and patients. Oversee onboarding, renewals, and ongoing satisfaction of concierge members. Serve as the point of contact for non-clinical client concerns and inquiries. 4. Technology & Systems Management Oversee implementation and maintenance of EMR, CRM, and scheduling platforms. Ensure HIPAA compliance and data security protocols. Continuously assess and improve tech systems for efficiency and user experience. 5. Compliance & Regulatory Oversight Ensure full compliance with healthcare regulations, licensing, and internal protocols. Coordinate with legal, compliance, and insurance advisors as needed. Maintain necessary documentation and practice certifications. 6. Marketing & Business Development Manage branding, website, digital marketing, and patient communications. Cultivate referral networks and strategic partnerships. Identify and pursue opportunities to grow the membership base and enhance service offerings. 7. Facilities & Vendor Management Oversee office environment, presentation, and day-to-day logistics. Manage relationships with medical supply vendors, labs, and service providers. Ensure a pristine, welcoming, and upscale clinical space. 8. Physician Support Act as chief of staff for the physician in all administrative, scheduling, and communications matters. Filter non-clinical responsibilities and communications away from the physician. Anticipate and proactively support physician needs to maximize clinical focus. Qualifications Bachelor's degree in Healthcare Administration, Business, or related field 5+ years of medical practice management experience, preferably in a concierge, boutique, aesthetics or private-pay setting. Proven track record of managing operations, finance, HR, and client services. Experience with EMRs, CRM tools, HIPAA, and medical compliance standards. Exceptional interpersonal, organizational, and leadership skills. High emotional intelligence and the ability to cater to a discerning, high-net-worth clientele. Passion for wellness, longevity, and innovation in healthcare. What We Offer Competitive compensation and benefits package Autonomy and leadership in a high-performing, values-driven environment Opportunity to be part of a cutting-edge practice shaping the future of longevity medicine

The Bookkeeper / Office Manager is a full-time position and handles both the financial and administrative aspects of an office, managing tasks like bookkeeping, payroll, and office operations, while also preparing reports and ensuring accuracy in financial record. The ideal candidate will have a minimum of five (5) years' experience in a traditional office environment with proven experience using QuickBooks Online. The candidate must possess the ability to think and act independently with strong problem solving, analytical and negotiating skills, as well as proven skills in prioritizing and managing multiple situations simultaneously. Additionally, the candidate must demonstrate outstanding communication skills, and a proven record of client follow-up. Key Responsibilities · Financial reporting to including budgets, balance sheets, reconciliations, job costing and aging reports required at various frequencies. · Collections to include rigorous oversight of accounts receivables. · Manage and process accounts receivable (AR) and payable (AP), including entering and verifying all client invoices, vendor bills, and project purchase orders using QuickBooks Online and Jobber · Payroll administration to include expense tracking for employee reimbursement and chargeback accuracy to clients. · Oversee vendor relationships ensuring best rates and payment terms are met · Stay up to date with best practices and legal requirements related to finance and operations. · Review, negotiate and manage insurance policies, including health, auto, workers comp, property · Administer employee benefit programs in coordination with brokerage firms, ADP or internal · Maintain financial records in paper and cloud-based file systems · Receive calls or emails from clients or staff and coordinate to proper individuals for resolution · Calendar management of field tech staff, in coordination with Field Service Manager · Oversee maintenance and upkeep of the office environment · Manage office supplies and vendor relationships for service such as security, cleaning and repairs Knowledge, Skills, and Abilities · Extensive understanding of QuickBooks Online (minimum 3 years) · Proficient use of Microsoft Office 365. This includes Word, Excel, Outlook and Teams with demonstrated proficiency in Excel. · Adobe Pro including converting other types of documents into pdf, compiling pdf documents; paginating and searching pdf documents. · Effective oral and written communication skills. · Ability to work effectively in a fast-paced environment with changing priorities, while maintaining professionalism and strong rapport with all team members. · Consistently maintains a professional demeanor, appearance, and work environment · Knowledge of “Jobber” dispatching / billing software a plus This is a permanent full-time benefited position. Standard days and hours of work are Monday through Friday on site in Mt. Vernon (Fleetwood) NY. 10am to 6pm. This is not a remote position Please note this job description is not designed to represent a comprehensive listing of activities, duties or responsibilities that are required. About Us Digital Media Systems, Inc. is a leading provider of audio-visual solutions for the motion picture industry. We have represented the high-profile interests of Hollywood film studios, postproduction, and cinema exhibition facilities, as well as industry defining product manufacturers. Our goal is to provide superior products, technologies, support, and services to the entertainment industry in an efficient and comprehensive manor.

Lamson & Cutner, P.C., provides Elder Law and Estate Planning services in the New York City Metropolitan Area. The firm has offices in midtown Manhattan and Westchester County. Lamson & Cutner's approach is to start with a clear understanding of the client's situation and objectives, and then to discuss options and develop a plan to achieve those objectives. The firm makes sure that the plan is properly implemented and provides exceptional personal service. We vigorously defend our clients' interests in all matters. Role Description This position is a full-time on-site Office Manager/Billing Coordinator in our midtown Manhattan office. The Office Manager role includes responding to inquiries from prospective, current, and former clients; maintaining the office calendar; handling mail, FedEx, and UPS; managing office supplies and maintenance of equipment; and generally pitching in where needed. The Billing Coordinator role includes preparing and sending invoices and tracking payment and collections. Candidate Qualities We are seeking a professional who is motivated, organized, proactive, attentive to detail, and capable of juggling multiple priorities in a fast-paced, collegial environment. The candidate should be a team player. Experience and Qualifications Communication and customer service skills Office administration skills Proficiency in managing office equipment and supplies Experience in a legal or professional services environment is a plus Experience with Clio Manage and Clio Grow software is a plus Proficiency in Microsoft Office suite Associate's or Bachelor's degree preferred NOTE: Applications must be accompanied by a short cover letter describing the applicant's interest in the position, and their particular qualifications. Cover letters should be addressed to *************************

The success of any relationship is based upon honesty, open communication and integrity. The relationships built at Detail Renovations are constructed upon that very foundation. The livable works of art we create in partnership with our clients, industry leading architects and interior designers and specialized craftsmen is a result of collaboration, agility and working toward a shared vision. We truly enjoy the creation process and we operate from that passion and excitement from initial meeting past project completion. Our focus is always on the bigger picture, to make our client's visions a reality. Our efforts are consistently in the details, none are too small and all are given the attention they deserve. We measure our success not by the projects completed but by the glowing accolades our clients share. Their appreciation of our above and beyond efforts, hands-on approach, creative solutions, high quality standards and respect of their space are our greatest achievements. "A vision of luxury, functionality and comfort, a home should be nothing short of excellence" David Dynega ,CEO A gift for seeing the highest potential within a space is what led David Dynega to found Detail Renovations in 2002. The renovation and construction industry was a natural fit for David, working in it alongside family since the age of 11. After receiving his Bachelors degree in Business Finance from Baruch College, David established Detail Renovations with a passion to prove the stereotypical contractor reputation wrong. His goal is not just to make the dreams of his clients become a reality, but to surpass them through the highest levels of persistence, communication, organization and professionalism he holds himself and his staff to. David's desire to leave his clients glowingly happy is the motivation behind the solutions-oriented, high-energy and positive environment he creates in the Detail Renovations offices and every work site he visits. When he's not completing an item on his punch list, David loves to relax near (or on) the water with his loving wife, son and their first baby, their dog Chewie, in their hometown of Locust Valley, NY. Operations/Office Manager This is an excellent opportunity for a self-motivated and detail-oriented Operations/Office Manager to join a hard-working team working on high-end residential projects. This opportunity is with a firm that has a transparent, collaborative, challenging, rewarding, and trusting work environment, and culture. Provide guidance and grow your experience with this talented team. We are seeking an organized and detail-oriented Operations/Office Manager to oversee the administrative operations of our luxury/high-end renovations company. The ideal candidate will play a pivotal role in maintaining smooth office procedures, managing staff, and ensuring efficient communication within the company and with clients. The Operations/Office Manager will contribute to creating a seamless experience for our clients and supporting the overall success of our luxury renovation projects. If you are a proactive and driven professional with a passion for luxury renovations and a proven track record in operations/office management, we invite you to apply for the position of Operations/Office Manager. Join a dynamic team and contribute to the success of prestigious projects, making a lasting impact on the world of luxury renovations. Key Responsibilities • Ensure the company financials are up to date and current. • Create all new contracts and change order for clients ensuring that payments can be executed in an effective and timely manner. • Maintain a good relationship with property managers and other key partners through periodic meetings and reporting. • Continually monitor subcontractors COI, insurance and licenses which will limit company exposure. • Prepare company paperwork for annual insurance audits to ensure insurance premiums are accurate. • Perform all necessary office management duties to ensure smooth operation of the company. • Assist in marketing efforts to help the company grow their client/market base. • Following and Implementing workflow procedures and processes. • Ensuring that clients are satisfied. • Upholding the company's image in the market. • Continually look for and implement better, more efficient, and effective ways to do the work. Key Impact Areas • Financial • Contracts/Jobs • Vendors/Subs • Key Partnerships/Client Satisfaction • Insurance • Office Management • Marketing & Company Brand • Procedures and Processes Qualifications • Bachelor's degree in business administration, management, or a related field. • 6+ years of proven experience in office management or administrative roles, preferably within the luxury renovations or construction industry. • Strong organizational skills with the ability to multitask and prioritize effectively. • Excellent written and verbal communication skills, with a high level of professionalism. • Proficiency in Microsoft Office Suite and office management software. • Detail-oriented mindset and problem-solving abilities. • Ability to manage and lead a team of administrative staff. • Familiarity with basic bookkeeping principles and financial administration. • Positive attitude, adaptability, and a strong work ethic. Compensation and Benefits • Annual Salary + Full Benefits Package • Full Benefits Package - Medical & Dental (50% coverage by employer), 401K with company match, PTO, Sick Days, Holidays, In-office lunches, boat trips, happy hours, and nighttime dinners/outings, and more.

LHH is currently seeking a dedicated and experienced Ophthalmology Office Manager to oversee the operations of two offices in Bergenfield and Woodbridge, NJ. In this role you will be managing both front and back-office staff, ensuring smooth patient flow, coordinating provider schedules, and handling daily office operations. The Office Manager will act as the liaison between staff, providers, and leadership. Key Responsibilities: Supervise and manage front and back-office staff Oversee patient flow and ensure efficient scheduling of providers Handle daily office operations and administrative tasks Serve as the primary liaison between staff, providers, and leadership Evaluate and improve office processes to enhance efficiency and patient satisfaction Qualifications: High school diploma required; Associate or Bachelor's degree preferred Previous experience in ophthalmology required Proven leadership experience in a healthcare setting Excellent communication and interpersonal skills Valid driver's license and reliable transportation Ability to travel between Bergenfield and Woodbridge offices on a weekly basis (travel/mileage reimbursement included) Why Join The Team? Competitive salary ranging from $70,000 to $90,000 annually Opportunity to work in a dynamic and supportive environment Play a key role in enhancing patient care and office efficiency If you are a motivated and experienced professional with a passion for ophthalmology and leadership, we encourage you to apply!

Entry-Level Office Manager 📍 Location: Staten Island, NY | On-Site | $26.44-$28.85 hr | Full-Time-This role is onsite. We are not considering applicants who are not able to commute to our Staten Island location. About Us: Jets.com is a leading private aviation company, providing top-tier service to our clients. We operate in a fast-paced, high-energy environment where attention to detail and a proactive approach are key. We're looking for an Entry-Level Office Manager to help keep our office running smoothly and efficiently. About the Role: The Office Manager will coordinate with third-party vendors, manage office security, handle supply orders, and assist in keeping the office clean and organized. This role requires someone who takes initiative, stays ahead of issues, and thrives in an organized workspace. They will oversee all of our office locations. Key Responsibilities: Vendor Coordination: Act as the primary contact for third-party vendors, including cleaners, maintenance teams, and building management, ensuring timely service and issue resolution. Security Oversight: Manage our security vendor, including the outdoor security system and camera surveillance, ensuring all systems are functioning properly. Office Organization & Cleanliness: Maintain an organized office space, assist in keeping common areas clean, and ensure a professional work environment. Office Supply Management: Monitor and order office supplies as needed to keep the workspace fully stocked. Physical Office Tasks: Ability to lift up to 25 lbs to assist with office organization, deliveries, and minor office setup tasks. Ad Hoc Projects: Support leadership and other teams with operational projects as needed. What We're Looking For: Takes initiative-you don't wait for things to get done; you make them happen. Detail-oriented and highly organized-you keep track of all moving pieces. Strong communication skills (written and spoken)-you can effectively interact with vendors, team members, and leadership. Problem-solver-you anticipate issues and resolve them before they escalate. Ability to multi-task in a fast-paced environment while maintaining accuracy. Comfortable with light physical tasks, such as lifting supplies, organizing office materials, and assisting with minor setups. Qualifications: Prior office coordination or administrative experience preferred but not required. Strong proficiency in Microsoft Office and general comfort with technology. Ability to work independently and manage multiple priorities. This is a great opportunity for someone looking to gain hands-on experience in office management while working in a dynamic, fast-paced environment. If you're ready to take ownership of this role and make an impact, we'd love to hear from you!

Koriny is an international U.S. real estate platform founded in 2017, designed to make property transactions in the U.S. easier and more accessible for global investors. Headquartered at 4 World Trade Center in Manhattan, New York, Koriny also operates a branch office in Gangnam Finance Center, Seoul. Koriny provides services across 16 major U.S. cities, including New York, New Jersey, Boston, Los Angeles, Hawaii, and Miami. The platform offers a full range of real estate services, including residential and commercial property leasing, sales, and asset management. Additionally, Koriny supports clients with mortgage banking, legal assistance, investment immigration, and estate planning, ensuring a seamless and all-in-one real estate experience. **(Visa sponsorship is available.) 📌 Job Responsibilities Oversee daily operations and scheduling for the marketing team Assist in advertising and promotional campaigns (Google Ads, social media ads, etc.) Manage communication with clients and Agents Organize data entry and document management (CRM, Excel, Google Docs) Coordinate and distribute marketing materials and content Perform general office administrative tasks and team support 🎯 Qualifications 1-3 years of experience in office administration or marketing support Proficiency in MS Office and Google Workspace Bilingual in English and Korean Experience in digital marketing and social media management is a plus Highly organized with strong attention to detail 💡 Preferred Qualifications Experience in real estate, advertising, or marketing industries Familiarity with CRM and project management tools Basic graphic design and content creation skills (Canva, Photoshop, Adobe, etc.) 🌟 We're looking for a detail-oriented and proactive office manager to support our marketing operations! 코리니(Koriny)는 2017년에 설립된 미국 부동산 종합 솔루션 플랫폼으로, 전 세계 투자자들에게 미국 부동산 거래를 쉽고 편리하게 제공합니다. 뉴욕 맨해튼의 4 월드 트레이드 센터에 본사를 두고 있으며, 서울 강남 파이낸스센터에 지사를 운영하고 있습니다. 코리니는 뉴욕을 시작으로 뉴저지, 보스턴, 로스앤젤레스, 하와이, 마이애미 등 미국 전역 16개 주요 도시에서 서비스를 제공하며, 주거 및 상업용 부동산의 임대, 매매, 자산 관리 등 올인원(All-In-One) 서비스를 제공합니다. 또한, 대출 은행 연결, 법률 지원, 투자 이민, 자산 승계 자문 등 다양한 부가 서비스를 통해 고객의 미국 부동산 투자를 종합적으로 지원합니다. (**비자 스폰서십 가능) 📌 담당 업무 마케팅 팀 운영 및 일정 관리 광고 및 프로모션 캠페인 지원 (Google Ads, SNS 광고 등) 고객 및 에이전트 커뮤니케이션 및 관리 데이터 입력 및 문서 정리 (CRM, Excel, Google Docs 활용) 마케팅 자료 및 콘텐츠 정리 및 배포 기타 사무 업무 및 팀 지원 🎯 자격 요건 사무 행정 또는 마케팅 관련 경력 [예: 최소 1~3년] MS Office 및 Google Workspace 활용 능력 영어 및 한국어 커뮤니케이션 가능자 디지털 마케팅 및 SNS 관리 경험 우대 (Linked in, Instagram 등) 꼼꼼하고 체계적인 업무 스타일 보유자 💡 우대 사항 부동산, 광고, 마케팅 업계 경험자 CRM 및 프로젝트 관리 툴 사용 가능자 그래픽 디자인 및 콘텐츠 제작 가능자 (Canva, Photoshop, Adobe 등) 🌟 체계적인 업무 운영과 마케팅을 지원할 오피스 매니저를 찾고 있습니다!

Management Consulting firm located in Bryant Park, Manhattan, is seeking to hire a Temporary Office Coordinator for 3-6 months to start on April 1st, 2025. This role will require 5 days/week on-site from 8:30am-6pm daily. While day-to-day responsibilities may vary, the core responsibilities will consist of being the main in-office point of contact for any office needs that leadership team members may have. Will require attention to detail and ability to plan and execute in-person meetings, coordinating with all relevant vendors and other departments, and ensuring a high standard of customer service for our leaders and their clients. This also includes providing support for other in-office needs for our leadership team members, as the connection between their remote or local assistant and any in-office needs. Pay rate is $27/hour. Responsibilities & Duties Collaborate effectively with all members of the EA/MA regional program, as well as colleagues across the firm, to coordinate and confirm meetings in the office space and serve as an at-cause peer and representative to clients Maintain documentation for office location on best practices for any local support needs including but not limited to: in-office support operations between remote EA/MA team members and local office support roles, restaurant recommendations, catering recommendations, et. Meet and greet clients or stakeholders when they are in the office for meetings, ensuring they have any support they need when they are in the space and throughout meeting Support and interface with all levels of organization's staff; display a high level of professionalism and discretion Work with EA/MA colleagues and local office teams (Office Services, Events, Reception, et) to proactively and consistently provide in-office support for meeting coordination and workshop logistics, including but not limited to managing room set-up and meeting details, serving as a client liaison, owning catering and food pick-up requests and any other details to ensure a successful experience and high levels of in person administrative service for our teams Provide occasional backup reception and other support needs teaming effectively with Office Services teams; manage office reservations and space conflict resolution; help other departments during surge periods (Recruiting, Office Services, Events, Talent, etc.) Operate as in-person go-to resource for leadership team needs, including but not limited to lunch pick up/drop off; printing and technology needs; other operations support requests as they arise Adhere to in-office working model with regular and consistent in-office presence Collaborate with key stakeholders to submit and reconcile expenses as they are incurred for meetings and events; as needed provide overflow expense submission support for Leadership Team members Qualifications High School Diploma or equivalent combination of training and experience Prefer a minimum of three years of experience in customer service, hospitality, executive assistance or related field Outstanding written and verbal communication skills; ability to effectively alter approach to match leadership team style and preferences Strong organizational skills, meticulous attention to detail and time management skills Demonstrated ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint Highly motivated; self-starter, strong customer service focus and interpersonal skills Ability to action feedback (formal and informal) to ensure high-level, tailored support based on the needs of each stakeholder Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Title: Office Manager Employment Type: Full-time Salary Range: $65,000 annually Direct Supervisor: Chief of Staff Role Summary: The Office Manager will be primarily responsible for managing office and facility operations and procedures for the organization's main administrative building to enhance the effectiveness and efficiency in the daily workflow of the administration's daily office activities. The Office Manager will perform duties such as arranging meetings, scheduling appointments, keeping the office calendar, and handling correspondence. Responsibilities will also include tracking, managing, and purchasing office supplies and equipment. In addition, staff will be encouraged to be cross-trained and understand job functions within their designated unit. Depending on operational needs, the Office Manager may be required to work outside of normal business hours, including weekends. Job Responsibilities/Duties: The Office Manager will be charged with the following: Oversee all aspects of general office management, including the organization and coordination of its daily operations, to optimize organizational effectiveness and efficiencies. Recommend, develop, and implement office/facility policies and procedures that serve operational needs. Distribute incoming correspondence, including faxes and email. Sign for and distribute UPS/FedEx and/or similarly delivered packages. Perform, assign, and monitor the performance of general clerical duties to include, but not limited to, copying, faxing, mailing, and filing. File and retrieve organizational documents, records, and reports. Review and approve, deny, and/or inquire about pending office supply acquisition requests based on budgetary restrictions and operational needs. Coordinate with other administrative staff to plan for and manage the logistics of meetings and events hosted at the facilities. Participate in cross-departmental projects that require organization, coordination, and collaboration with various stakeholders. Designing and implementing efficient filing systems. Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement. Develop and implement internal policies and procedures related to office operations, compliance, and safety regulations. Tracking office expenditures, placing orders for office supplies and equipment and making recommendations for more efficient resource allocations. Coordinate deliveries as needed by a company vehicle. Coordinate and oversee the scheduling of contracted personnel to ensure facilities are maintained in the proper condition and in accordance with established and/or required schedules or other parameters. Provide high-level administrative support to executives, including managing complex schedules and preparing correspondence, presentations, and/or announcements. Assist with processing and maintaining records to ensure facility remains in compliance with federal, state, and local laws and regulations, including Occupational Safety and Health Act (“OSHA”), labor, and employment posting requirements. to assess whether interior and exterior conditions remain safe, clean, and compliant with all applicable regulatory requirements ( e.g. , health, safety, and building codes). Submit reports and otherwise communicate professionally with supervisors, Executive Management, and other administrative staff, as well as outside parties, with updates and recommendations regarding facility conditions. Attend events and act as liaison between Board Members, Senior/Executive Management, and facilities personnel in coordination with the Chief of Staff to the Chief Operations Officer. Other duties as assigned. Physical Requirements: Ability to sit, stand, and/or walk for extended periods, and to alternate between such positions and movements at will. Ability to perform keyboarding and other repetitive tasks. Ability to perform bending, lifting, carrying, and reaching movements on a regular basis. Ability to lift and carry objects weighing up to 50 pounds on a regular basis, and occasionally lifting objects weighing up to 100 pounds. Work Environment / Conditions: Travel may be required within the NYC metropolitan area. Qualifications: High School Diploma or equivalent required; at least some college preferred Proficiency in software applications NYS Valid Driver License Ability to communicate effectively and professionally while maintaining the utmost level of discretion and confidentiality Proven ability to work collaboratively and diplomatically with diverse groups Proven ability to handle multiple tasks effectively while under pressure Strong organizational skills, detail-oriented, and efficiency Maturity, integrity, and sound judgment Equal Employment Opportunity: NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited. Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodation as required by applicable federal, state, and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to ************************** with the Subject “Reasonable Accommodation Request.” NAICA Offers a competitive benefits package that includes: Comprehensive Health, Dental and Vision Benefits for full-time employees 403(b) Retirement Savings Plans Loan Forgiveness Programs for eligible employees Paid Holidays and Vacation Paid Time-off Vol Life Insurance and AD&D Term Life and AD&D insurance Long Term Disability Employee Assistance Program support (EAP) Commuter Benefits Program Aflac: Short-Term Disability, CA, Accident and Hospital Employee Discount Program False Statements Misrepresentation of your experience, skills, or education, or submission of false/fraudulent information or documentation during the application process may result in the rejection of your application or termination of your employment. At-Will Employment Disclaimer: While we sincerely hope to form a long and mutually beneficial relationship, please note that NAICA is an at-will employer. Under these terms, employment is subject to termination at any time, without notice and with or without cause, at the discretion of the organization.

We are looking for a Freelance Office Assistant for a top company in Greenwich, CT! Responsibilities: Responsible for capturing clear and concise notes during key executive meetings, talent assessments, and other critical sessions. Serve as a gatekeeper and liaison between the SVP and internal/external stakeholders. Prepare meeting agendas, presentations, reports, and other materials as needed. Assist in the execution of strategic initiatives by tracking progress, managing timelines, and following up on action items. Handle confidential information with discretion and professionalism. Support additional strategic projects and initiatives as needed. Required Qualifications: 3+ years of experience in an administrative corporate setting. Ability to work independently, exercise sound judgment, and maintain confidentiality. Speed typing (typing test required) Strong proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and other productivity tools. Excellent written and verbal communication skills. Highly organized with strong attention to detail and the ability to multitask. Strong interpersonal skills with the ability to build relationships across all levels of the organization. Ability to adapt quickly to changing priorities and deadlines. Bachelor's degree required. Flexible to travel as needed. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Responsibilities Welcome clients and visitors by greeting them either in person or by telephone Answering the phones and referring to the appropriate department or person. Maintain reception area cleanliness and monitor potential security risks Setting up board room meeting space and providing refreshments to guests Maintain and stock office supplies book travel arrangements Distributing and overseeing incoming and outgoing mail Requirements Bachelor's degree 2+ years of relevant experience Strong working knowledge of MS Office Exceptional interpersonal and customer service skills Strong attention to detail and a positive attitude The annual base salary range is $60,000 to $75,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.