Office Manager Jobs in New York

We are seeking a Client Experience Manager to join our school photography company, dedicated to capturing memories for students and families. This role is perfect for someone who is mature, personable, and skilled in customer service, with a natural ability to connect with families, schools, and children. Key Responsibilities: Serve as the primary point of contact for schools, parents, and students, ensuring a smooth and enjoyable photography experience. Provide exceptional customer service, addressing inquiries, resolving issues, and ensuring client satisfaction. Coordinate and manage photography schedules with schools and staff to ensure efficient and organized photo sessions. Engage with children and families in a warm, friendly manner to create a positive and memorable experience. Handle order processing, follow-ups, and ensure timely delivery of photography products. Work closely with photographers and production teams to maintain high-quality service standards. Qualifications: Strong background in customer service or client relations, preferably in a family-oriented business. Comfortable working with children and able to create a fun, relaxed environment. Excellent communication and interpersonal skills, with the ability to build relationships with schools and parents. Organized, detail-oriented, and able to multitask in a fast-paced setting. Ability to handle concerns with professionalism and empathy. If you are passionate about delivering exceptional experiences, enjoy working with families, and want to be part of a team that values memories and moments, we'd love to hear from you!

Executive Assistant & Office Manager 💼 Company: The Bromley Companies About the Role We're looking for an Executive Assistant & Office Manager to be the right hand to our CEO and Chairman while keeping our NYC office running smoothly. If you're an organized, tech-savvy multitasker with strong communication skills and a proactive mindset, this is your chance to play a key role in a fast-moving, entrepreneurial real estate firm. This is more than just an admin role-you'll be a problem solver, project manager, and culture driver who keeps things efficient and people connected. This job is in office Monday-Friday. What You'll Do ✨ Executive Support Manage calendars, schedule meetings, and coordinate travel. Assist in planning company events (including our annual firm meeting of 50+ guests). Draft correspondence and prep materials for meetings. Work on special projects, marketing documents, and more-expect to wear many hats! 🏢 Office Management Be the face of the office-greet visitors and manage office systems. Order supplies, coordinate with vendors, and oversee IT needs. Support HR with new hire onboarding and benefits coordination. Ensure smooth day-to-day operations and help define new strategies for efficiency. Who You Are ✔ Highly organized - You can juggle multiple tasks and prioritize like a pro. ✔ Excellent communicator - Strong written and verbal skills. ✔ Tech-savvy - Comfortable with Microsoft Office, Google Suite, LinkedIn. ✔ Problem solver - You anticipate needs and act fast. ✔ Self-starter - You take initiative and thrive with minimal oversight. ✔ Professional & personable - You're polished, approachable, and great with people. What You Need 4+ years of executive support experience. BA/BS degree (or equivalent experience). Experience working with senior executives in a fast-paced environment. A desire to grow with an innovative, family-run real estate firm. 🔹 Ready to Join Us? Send your resume to ************* About The Bromley Companies The Bromley Companies (*************** is a dynamic, entrepreneurial real estate investment and management firm with a 52-year track record and a portfolio spanning office, retail, student housing, land, and industrial properties across NYC, Illinois, and Florida.

Our client, a tech company based in Rockaway Beach, NY is currently hiring for a Facilities & Office Manager to join their tight-knit team. This is a full-time role, based out of their HQ in Rockaway Beach from 9AM - 5PM Monday to Friday. Duties: Correspondence Management: Responsible for reading, understanding, sorting, handling, and scanning all incoming office-related correspondence. Office Maintenance: Accountable for basic office maintenance, asset tracking, resupply, and upkeep. Logistics and Coordination: Handle travel arrangements, staff coordination, calendaring, event planning, shipments, and mail. Financial Oversight: Manage the financial aspects of office expenses, including tracking receipts and other related items. Contractor Management: Oversee facility contractors as needed. Security and Access Control: Handle security, monitoring, and badging. (Career path to assistant security officer is available). Daily Operations: Conduct beginning of day set up, end of day walk through, and lockdown. Vendor and Equipment Management: Oversee and maintain office equipment, manage vendors, and coordinate food deliveries. Organizational Systems Management: Maintain neat, efficient, and consistent organizational systems, including electronic filing and records, and personal and staff tasking. Operational Improvement: Continuously work towards the improvement of office operations. Policy Enforcement: Implement and enforce office policies. Requirements: Valid drivers license Eligibility for Clearance (must pass a commercial background investigation) Prior experience with office organization/management Comfort and familiarity with computers A vehicle (for supply runs) - costs will be reimbursed. Lifting of at least 20 pounds from time to time Neat, efficient and consistent organization systems Attention to detail, self-starter, timely Ability to travel to assist with business functions Benefits Medical, Dental, Vision, PTO 401(k)) Salary Range $55,000 to $70,000 plus up to $16,632 in benefits.

Lamson & Cutner, P.C., provides Elder Law and Estate Planning services in the New York City Metropolitan Area. The firm has offices in midtown Manhattan and Westchester County. Lamson & Cutner's approach is to start with a clear understanding of the client's situation and objectives, and then to discuss options and develop a plan to achieve those objectives. The firm makes sure that the plan is properly implemented and provides exceptional personal service. We vigorously defend our clients' interests in all matters. Role Description This position is a full-time on-site Office Manager/Billing Coordinator in our midtown Manhattan office. The Office Manager role includes responding to inquiries from prospective, current, and former clients; maintaining the office calendar; handling mail, FedEx, and UPS; managing office supplies and maintenance of equipment; and generally pitching in where needed. The Billing Coordinator role includes preparing and sending invoices and tracking payment and collections. Candidate Qualities We are seeking a professional who is motivated, organized, proactive, attentive to detail, and capable of juggling multiple priorities in a fast-paced, collegial environment. The candidate should be a team player. Experience and Qualifications Communication and customer service skills Office administration skills Proficiency in managing office equipment and supplies Experience in a legal or professional services environment is a plus Experience with Clio Manage and Clio Grow software is a plus Proficiency in Microsoft Office suite Associate's or Bachelor's degree preferred NOTE: Applications must be accompanied by a short cover letter describing the applicant's interest in the position, and their particular qualifications. Cover letters should be addressed to *************************

Sisley Paris is a French cosmetics company that specializes in creating and distributing high-end skincare, make-up products, and fine perfumes. It is currently sold in high-end retail distribution in the US & Canada such as Neiman Marcus, Nordstrom, Saks Fifth Avenue, Bloomingdales, Holt Renfrew & Blue Mercury, as well as online, spas and owned retail. The brand retails over $100M annually and is experiencing double digits growth. Founded in 1976 by Hubert d'Ornano, Sisley was a pioneer in using botanical active ingredients and essential oils in beauty products. With a rigorous approach to research and a focus on Phyto-Cosmetology, Sisley offers innovative and high-quality products. The Company upholds five core values: Collaborative, Mindful of others, Entrepreneurial, Responsible, and Organized. These values are at the heart of everything we do and inspire our employees to embody them in every aspect of their work. Luxury French cosmetics brand, Sisley-Paris, is looking for a highly organized and resourceful Office Manager to support the daily operations of our office and provide high-level administrative support to the President of the company. The ideal candidate will be a proactive problem solver with exceptional communication skills, keen attention to detail, and the ability to manage multiple priorities with discretion and efficiency. Core Responsibilities: General: Must be an independent thinker with hands-on, can-do, “roll up your sleeves” attitude, an open-minded team player with a collaborative attitude. Must be highly organized, detail-oriented, and can thrive in a fast-paced, deadline-oriented and high-energy environment. Ability to work well in a team environment but flexible working independently, meeting goals and deadlines. Office Management: Oversee the day-to-day operations of the office, ensuring a productive and well-functioning workplace environment. Manage office supplies inventory, ordering, and vendor relationships. Coordinate office maintenance, repairs, and equipment management. Implement and maintain office policies and procedures. Plan and coordinate office events, meetings, and team-building activities. Handle incoming and outgoing mail, shipping, and deliveries. Serve as the primary point of contact for office-related inquiries and issues. Executive Assistant Support: Provide comprehensive administrative support to the President, including managing calendars, scheduling meetings, and preparing agendas. Coordinate travel arrangements, including flights, accommodations, and itineraries. Prepare and edit correspondence, presentations, reports, and other documents as needed. Handle confidential information with discretion and maintain confidentiality at all times. Serve as a liaison between the President and internal/external stakeholders. Track and prioritize tasks and follow up on action items to ensure deadlines are met. Customer Service Support: Serve as the first point of contact for clients and customers, ensuring a professional and welcoming experience. Address customer inquiries via phone, email resolving issues promptly and professionally. Manage customer records and maintain accurate documentation in the CRM system. Collaborate with other departments to ensure customer needs are met efficiently. Identify and escalate complex issues to appropriate teams for resolution. Required Experience and Skills: Bachelor's degree or equivalent experience preferred. Proven experience as an office manager, executive assistant, or similar role. Exceptional organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software tools. Ability to multitask and prioritize workload effectively. Discretion and ability to handle sensitive information. Strong problem-solving skills and attention to detail.

Our client, a boutique financial services firm is looking for an Office Manager to join their team. This role is dynamic in that it has aspects of office management, HR, IT and overall being the go-to person for their NYC office. Candidates should also possess a friendly demeanor so they can effectively interact with office visitors and clients. 5-10 years of experience, 2 days in office, 3 days WFH, comp: 80-110K DOE. Responsibilities Coordinate and organize office activities Oversee stock of office supplies Greet visitors at office Coordinate inbound and outbound office mail Support HR in scheduling meetings, interviews and transport Qualifications Experience with administrative and clerical work Proficiency in Microsoft Office suite Strong communication skills Strong ability to multitask Friendly and upbeat demeanor

Medical Practice Manager - Concierge Longevity and Internal Medicine We are seeking an experienced, detail-oriented, and service-driven Medical Practice Manager to oversee all non-clinical operations of an elite, concierge-style medical practice specializing in longevity medicine and primary care. This is a key leadership role ensuring the practice runs smoothly, efficiently, and delivers an exceptional, high-touch experience to a discerning clientele. The ideal candidate is a strategic thinker with strong operational acumen, exceptional interpersonal skills, and a passion for elevating the patient experience. You will serve as the physician's right hand, allowing them to focus exclusively on clinical excellence while you manage the business and operational infrastructure of the practice Key Responsibilities1. Operations & Strategic Management Oversee all day-to-day non-clinical operations of the practice. Implement and continuously refine systems and workflows to support a luxury concierge model. Develop and execute strategic business plans in alignment with the physician's vision. 2. Financial Oversight Prepare and manage annual budgets, forecasts, and financial reporting. Manage membership billing, payment processing, and revenue tracking. Negotiate and manage vendor contracts and service agreements. 3. Client Relations & Concierge Services Ensure exceptional, personalized service for all members and patients. Oversee onboarding, renewals, and ongoing satisfaction of concierge members. Serve as the point of contact for non-clinical client concerns and inquiries. 4. Technology & Systems Management Oversee implementation and maintenance of EMR, CRM, and scheduling platforms. Ensure HIPAA compliance and data security protocols. Continuously assess and improve tech systems for efficiency and user experience. 5. Compliance & Regulatory Oversight Ensure full compliance with healthcare regulations, licensing, and internal protocols. Coordinate with legal, compliance, and insurance advisors as needed. Maintain necessary documentation and practice certifications. 6. Marketing & Business Development Manage branding, website, digital marketing, and patient communications. Cultivate referral networks and strategic partnerships. Identify and pursue opportunities to grow the membership base and enhance service offerings. 7. Facilities & Vendor Management Oversee office environment, presentation, and day-to-day logistics. Manage relationships with medical supply vendors, labs, and service providers. Ensure a pristine, welcoming, and upscale clinical space. 8. Physician Support Act as chief of staff for the physician in all administrative, scheduling, and communications matters. Filter non-clinical responsibilities and communications away from the physician. Anticipate and proactively support physician needs to maximize clinical focus. Qualifications Bachelor's degree in Healthcare Administration, Business, or related field 5+ years of medical practice management experience, preferably in a concierge, boutique, aesthetics or private-pay setting. Proven track record of managing operations, finance, HR, and client services. Experience with EMRs, CRM tools, HIPAA, and medical compliance standards. Exceptional interpersonal, organizational, and leadership skills. High emotional intelligence and the ability to cater to a discerning, high-net-worth clientele. Passion for wellness, longevity, and innovation in healthcare. What We Offer Competitive compensation and benefits package Autonomy and leadership in a high-performing, values-driven environment Opportunity to be part of a cutting-edge practice shaping the future of longevity medicine

Office Manager - Join Our Dynamic Team! Are you an organized, detail-oriented professional who thrives in a fast-paced environment? We're looking for an Office Administrator/Manager to keep our operations running smoothly and support our team! What You'll Do: Oversee office operations, keeping everything organized and efficient Manage administrative tasks, client inquiries, and office supplies Process payments, track expenses, and assist with payroll Support employee onboarding and HR documentation Handle phone calls, emails, and ensure top-notch customer service Prepare reports and maintain accurate records What We're Looking For: Highly organized with great attention to detail Strong communication and problem-solving skills Experience in office administration, bookkeeping, or HR support Proficiency with Microsoft Office and Google Suite (QuickBooks Online a plus!) A team player who enjoys wearing multiple hats in a small business environment Why Join TestTakers? Impactful role in an education company that does meaningful work Collaborative and supportive team environment Opportunities for growth and professional development If you love supporting education, keeping things running smoothly, and are ready to make an impact, we'd love to hear from you! Apply today!

Our client is currently seeking an Office Manager to join their team. This is a full-time, direct-hire position with benefits in Albany, NY. Responsibilities Include: Oversee daily operations, ensuring efficiency and accuracy in transactions. Support and guide staff by aiding with complex tasks and problem-solving. Maintain knowledge of company products and services to support staff and members. Ensure team members are trained to provide quality service and perform their roles effectively. Approve exceptions and adjustments as needed to support member satisfaction. Monitor workflow and staffing needs for optimal performance. Qualifications: Bachelor's degree in Finance, Accounting, or related field, or equivalent work experience. Strong analytical skills, attention to detail, and organizational abilities. Experience handling financial transactions. Critical thinking skills with the ability to analyze and resolve issues independently. Effective time management and multitasking abilities. Strong leadership skills, including the ability to motivate and influence others. Hours & Benefits: Monday-Friday, 7:45am-4pm On-site Health, dental, and vision Vacation/PTO 401K

The Company: Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 250+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe. The Position: Friedman Vartolo LLP is seeking a skilled Office Manager to oversee daily mailroom operations, including managing the automated mail program, distributing workloads, and ensuring timely delivery of outgoing mail. The ideal candidate will supervise document production, maintain office supplies, and ensure the proper maintenance of office equipment. Strong communication skills are essential for liaising with building management, vendors, and assisting with social event coordination. Additionally, the Office Manager will identify process improvements, manage office errands, maintain a clean environment, and support the performance management of direct reports. This role is perfect for someone who thrives in a fast-paced, collaborative environment. Key Responsibilities: Oversee daily mail operations, including but not limited to managing automated mail program, ensuring appropriate workload distribution, and overseeing timely delivery of outgoing mail. Supervise document printing, production, and preparation, assisting team when needed. Maintain and timely management of supply inventory of the office, kitchen, and mailroom. Ensure proper maintenance of office equipment/appliances. Assist with communication with building management in all offices regarding simple inquires and acting as liaison for complex issues. Communicate with vendors regarding supplies and services; ensure accurate and timely correspondence. Identify and implement process improvements for mail handling and office services to enhance efficiency. Manage and perform errands as needed, including the delivery of documents and other office-related tasks. Assist in coordination of social events with administrative departments. Responsible for ensuring office is maintained to the highest degree of order and cleanliness. Participate in performance management of direct reports; including but not limited to performance reviews, coaching, and development. Requirements: Minimum of four years of experience in office management or a similar role, with a strong background in mail room operations. Proven ability to manage multiple tasks, prioritize effectively, and maintain high organizational standards. Advanced computer skills; familiarity with mail processing systems and office software. Excellent verbal and written communication skills; ability to interact professionally with staff and vendors. Excels at working in a fast-paced environment. Proficient in streamlining workflow processes Experience people leader, managing remote staff a plus. Willing to travel as needed to alternate office locations. Capable of lifting heavy items and managing materials up to 50 pounds. Flexible, adaptable, and accountable with a proactive approach to problem-solving and process improvement. Compensation/Benefits We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at ******************************* to request an accommodations. Location Garden City, office

About the Opportunity Our client a multi-family residential real estate development firm that is looking to hire an Office Administrator for New York City location. The role involves a mix of office duties and direct support to the CEO, with tremendous potential for the individual to grow alongside the firm in the future. The annual base salary range is $70,000 to $95,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer. Job Responsibilities Support the CEO and Management Team Perform day-to-day office management for the office Maintain equipment and office supply inventory Provide general administrative support to staff including mailings, preparation of travel reports, coordinating travel, and preparation of pre-meeting materials Undertake other duties/special projects as requested Book personal travel for the CEO and run errands as needed Job Requirements Bachelor's Degree Required 3+ years of Administrative Office and Personal Assistant support Experience within Real Estate is a + Strong Excel and PowerPoint - Quickbooks is a huge + Have a proactive mindset and like helping people solve problems Bookkeeping/Accounting Support is a + Be able to commute to Midtown 5 days a week

The Office Administrator will support a large office in the Troy, NY area. They will be the administrative support contact for a large corporate office and should have experience in a similar environment. Responsibilities include but are not limited to: Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office and kitchen appropriately Facilities support, for example coordinating with a plumber, electrician, or repairman etc. as needed Represent the company professionally as the first person people see at reception Support AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections) Preparing the office, catering, conference rooms etc. for visits from Executives Any other ad hoc administrative support duties that arise This will be a permanent contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Salary will vary dependent on individuals' relevant experience between a range of $60-$70K. Benefits include health, dental, vision, and 401K. Minimum Requirements: 3+ years of experience in an administrator role (supporting an office as a whole, rather than support an individual or small group) Experience supporting a large corporate office of at least 100-150 people Strong Excel skills Comfortable with light technology support like printers, copiers, and Wi-Fi Experience being responsible for facilities management (coordinating property repairs, supplies inventory etc.) Experience interacting with executives Nice to Have Skills & Experience Oracle or Horizon (Oracle) experience is preferred, but not required

TO BE CONSIDERED FOR THIS ROLE You must email ************** directly and include “PKLYN experience manager" in the subject line. We will not be considering candidates who do not follow directions. Please include with your email: Your resume A brief introduction or cover letter Your favorite animal (don't overthink it) (or do?) VISION FOR THE ROLE We are seeking a dynamic, welcoming and hospitality-focused full-time experience manager to manage our front desk team and help build something incredible from the ground up. The right person for this role has a proven track record of balancing guest satisfaction with operational efficiency, ideally with experience managing fellow staff in a hybrid sports-social environment. Some weekend availability and a love of pickleball are both required for the role. ABOUT PKLYN PKLYN is a pickleball club and community gathering place in Gowanus, Brooklyn. Our space includes 5 state-of-the-art pickleball courts, a lively bar, open workspaces, a merchandise store, and a vibrant atmosphere for pickleball players of all skill levels to come and enjoy. ROLE & RESPONSIBILITIES Serve as the primary point of contact for players and members of the club Manage incoming customer communications, including in-person, phone, email, and social media (with the support of a social media team) As an individual and leader of the front desk, strive to hit sales KPIs through thoughtful selling of programs, packages, memberships, and merchandise Ensure all front desk staff follow SOPs and manage front desk schedule Keep track of merchandise and inventory Coordinate with/assist Events Director, Pickleball Director, and other team members as needed Help maintain an orderly environment and assist with opening and closing SOPs Direct visitors and assist with check-ins, merchandise purchases, way-finding, and the like QUALIFICATIONS Knowledge/love of pickleball is necessary Ability to work some weekend shifts, as well as some weekday early morning and/or evening shifts Proven experience in front desk management or a similar role in a hospitality environment, preferably within a sports club or similar setting Strong leadership and interpersonal skills with the ability to effectively communicate with members, players, and the rest of the PKLYN team Knowledge of booking software and POS systems also a plus (we use CourtReserve and Toast) Excellent communication, organizational, and multitasking abilities Great problem-solving skills and keen attention to detail A natural salesperson COMPENSATION & BENEFITS This is a full-time salaried position that starts at $50K-65K, commensurate with experience. TO APPLY Please email ************** and include “PKLYN experience manager" in the subject line To be considered, you must include: Your resume A brief introduction or cover letter Your favorite animal (don't overthink it) (or do?)

The success of any relationship is based upon honesty, open communication and integrity. The relationships built at Detail Renovations are constructed upon that very foundation. The livable works of art we create in partnership with our clients, industry leading architects and interior designers and specialized craftsmen is a result of collaboration, agility and working toward a shared vision. We truly enjoy the creation process and we operate from that passion and excitement from initial meeting past project completion. Our focus is always on the bigger picture, to make our client's visions a reality. Our efforts are consistently in the details, none are too small and all are given the attention they deserve. We measure our success not by the projects completed but by the glowing accolades our clients share. Their appreciation of our above and beyond efforts, hands-on approach, creative solutions, high quality standards and respect of their space are our greatest achievements. "A vision of luxury, functionality and comfort, a home should be nothing short of excellence" David Dynega ,CEO A gift for seeing the highest potential within a space is what led David Dynega to found Detail Renovations in 2002. The renovation and construction industry was a natural fit for David, working in it alongside family since the age of 11. After receiving his Bachelors degree in Business Finance from Baruch College, David established Detail Renovations with a passion to prove the stereotypical contractor reputation wrong. His goal is not just to make the dreams of his clients become a reality, but to surpass them through the highest levels of persistence, communication, organization and professionalism he holds himself and his staff to. David's desire to leave his clients glowingly happy is the motivation behind the solutions-oriented, high-energy and positive environment he creates in the Detail Renovations offices and every work site he visits. When he's not completing an item on his punch list, David loves to relax near (or on) the water with his loving wife, son and their first baby, their dog Chewie, in their hometown of Locust Valley, NY. Operations/Office Manager This is an excellent opportunity for a self-motivated and detail-oriented Operations/Office Manager to join a hard-working team working on high-end residential projects. This opportunity is with a firm that has a transparent, collaborative, challenging, rewarding, and trusting work environment, and culture. Provide guidance and grow your experience with this talented team. We are seeking an organized and detail-oriented Operations/Office Manager to oversee the administrative operations of our luxury/high-end renovations company. The ideal candidate will play a pivotal role in maintaining smooth office procedures, managing staff, and ensuring efficient communication within the company and with clients. The Operations/Office Manager will contribute to creating a seamless experience for our clients and supporting the overall success of our luxury renovation projects. If you are a proactive and driven professional with a passion for luxury renovations and a proven track record in operations/office management, we invite you to apply for the position of Operations/Office Manager. Join a dynamic team and contribute to the success of prestigious projects, making a lasting impact on the world of luxury renovations. Key Responsibilities • Ensure the company financials are up to date and current. • Create all new contracts and change order for clients ensuring that payments can be executed in an effective and timely manner. • Maintain a good relationship with property managers and other key partners through periodic meetings and reporting. • Continually monitor subcontractors COI, insurance and licenses which will limit company exposure. • Prepare company paperwork for annual insurance audits to ensure insurance premiums are accurate. • Perform all necessary office management duties to ensure smooth operation of the company. • Assist in marketing efforts to help the company grow their client/market base. • Following and Implementing workflow procedures and processes. • Ensuring that clients are satisfied. • Upholding the company's image in the market. • Continually look for and implement better, more efficient, and effective ways to do the work. Key Impact Areas • Financial • Contracts/Jobs • Vendors/Subs • Key Partnerships/Client Satisfaction • Insurance • Office Management • Marketing & Company Brand • Procedures and Processes Qualifications • Bachelor's degree in business administration, management, or a related field. • 6+ years of proven experience in office management or administrative roles, preferably within the luxury renovations or construction industry. • Strong organizational skills with the ability to multitask and prioritize effectively. • Excellent written and verbal communication skills, with a high level of professionalism. • Proficiency in Microsoft Office Suite and office management software. • Detail-oriented mindset and problem-solving abilities. • Ability to manage and lead a team of administrative staff. • Familiarity with basic bookkeeping principles and financial administration. • Positive attitude, adaptability, and a strong work ethic. Compensation and Benefits • Annual Salary + Full Benefits Package • Full Benefits Package - Medical & Dental (50% coverage by employer), 401K with company match, PTO, Sick Days, Holidays, In-office lunches, boat trips, happy hours, and nighttime dinners/outings, and more.

Title: Office Manager Employment Type: Full-time Salary Range: $65,000 annually Direct Supervisor: Chief of Staff Role Summary: The Office Manager will be primarily responsible for managing office and facility operations and procedures for the organization's main administrative building to enhance the effectiveness and efficiency in the daily workflow of the administration's daily office activities. The Office Manager will perform duties such as arranging meetings, scheduling appointments, keeping the office calendar, and handling correspondence. Responsibilities will also include tracking, managing, and purchasing office supplies and equipment. In addition, staff will be encouraged to be cross-trained and understand job functions within their designated unit. Depending on operational needs, the Office Manager may be required to work outside of normal business hours, including weekends. Job Responsibilities/Duties: The Office Manager will be charged with the following: Oversee all aspects of general office management, including the organization and coordination of its daily operations, to optimize organizational effectiveness and efficiencies. Recommend, develop, and implement office/facility policies and procedures that serve operational needs. Distribute incoming correspondence, including faxes and email. Sign for and distribute UPS/FedEx and/or similarly delivered packages. Perform, assign, and monitor the performance of general clerical duties to include, but not limited to, copying, faxing, mailing, and filing. File and retrieve organizational documents, records, and reports. Review and approve, deny, and/or inquire about pending office supply acquisition requests based on budgetary restrictions and operational needs. Coordinate with other administrative staff to plan for and manage the logistics of meetings and events hosted at the facilities. Participate in cross-departmental projects that require organization, coordination, and collaboration with various stakeholders. Designing and implementing efficient filing systems. Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement. Develop and implement internal policies and procedures related to office operations, compliance, and safety regulations. Tracking office expenditures, placing orders for office supplies and equipment and making recommendations for more efficient resource allocations. Coordinate deliveries as needed by a company vehicle. Coordinate and oversee the scheduling of contracted personnel to ensure facilities are maintained in the proper condition and in accordance with established and/or required schedules or other parameters. Provide high-level administrative support to executives, including managing complex schedules and preparing correspondence, presentations, and/or announcements. Assist with processing and maintaining records to ensure facility remains in compliance with federal, state, and local laws and regulations, including Occupational Safety and Health Act (“OSHA”), labor, and employment posting requirements. to assess whether interior and exterior conditions remain safe, clean, and compliant with all applicable regulatory requirements ( e.g. , health, safety, and building codes). Submit reports and otherwise communicate professionally with supervisors, Executive Management, and other administrative staff, as well as outside parties, with updates and recommendations regarding facility conditions. Attend events and act as liaison between Board Members, Senior/Executive Management, and facilities personnel in coordination with the Chief of Staff to the Chief Operations Officer. Other duties as assigned. Physical Requirements: Ability to sit, stand, and/or walk for extended periods, and to alternate between such positions and movements at will. Ability to perform keyboarding and other repetitive tasks. Ability to perform bending, lifting, carrying, and reaching movements on a regular basis. Ability to lift and carry objects weighing up to 50 pounds on a regular basis, and occasionally lifting objects weighing up to 100 pounds. Work Environment / Conditions: Travel may be required within the NYC metropolitan area. Qualifications: High School Diploma or equivalent required; at least some college preferred Proficiency in software applications NYS Valid Driver License Ability to communicate effectively and professionally while maintaining the utmost level of discretion and confidentiality Proven ability to work collaboratively and diplomatically with diverse groups Proven ability to handle multiple tasks effectively while under pressure Strong organizational skills, detail-oriented, and efficiency Maturity, integrity, and sound judgment Equal Employment Opportunity: NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited. Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodation as required by applicable federal, state, and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to ************************** with the Subject “Reasonable Accommodation Request.” NAICA Offers a competitive benefits package that includes: Comprehensive Health, Dental and Vision Benefits for full-time employees 403(b) Retirement Savings Plans Loan Forgiveness Programs for eligible employees Paid Holidays and Vacation Paid Time-off Vol Life Insurance and AD&D Term Life and AD&D insurance Long Term Disability Employee Assistance Program support (EAP) Commuter Benefits Program Aflac: Short-Term Disability, CA, Accident and Hospital Employee Discount Program False Statements Misrepresentation of your experience, skills, or education, or submission of false/fraudulent information or documentation during the application process may result in the rejection of your application or termination of your employment. At-Will Employment Disclaimer: While we sincerely hope to form a long and mutually beneficial relationship, please note that NAICA is an at-will employer. Under these terms, employment is subject to termination at any time, without notice and with or without cause, at the discretion of the organization.

Are you an organized and personable individual who thrives in a dynamic office environment? We're looking for a skilled Office Administrator & Front Desk Coordinator to join our team and play a key role in keeping our operations running smoothly. About the Role As the face of our office, you'll manage the front desk, ensure the office operates efficiently, and deliver excellent customer service to support our ongoing campaign. You'll be the first point of contact for visitors, staff, and customers, handling inquiries and administrative tasks with professionalism and a positive attitude. Key Responsibilities Front Desk Management: Greet and assist visitors, clients, and staff with a friendly and professional demeanor. Answer, screen, and direct incoming phone calls promptly and accurately. Manage incoming and outgoing mail, deliveries, and correspondence. Administrative Support: Maintain office supplies, ensuring stock is replenished as needed. Organize and update office records, documents, and filing systems. Support other departments with ad-hoc administrative tasks. Customer Service: Handle customer service calls related to the campaign, addressing inquiries and resolving issues. Provide clear and professional communication to clients, ensuring a positive experience. Collaborate with the campaign team to escalate and resolve complex issues effectively. Requirements Experience: Proven experience in an office-based role (administrative or receptionist experience preferred). Customer service experience is a plus. Skills & Qualifications: Strong organizational and multitasking skills with attention to detail. Excellent verbal and written communication skills. Proficiency in MS Office Suite (Word, Excel, Outlook). Ability to work independently and as part of a team in a fast-paced environment. Professional appearance and demeanor. Additional Requirements: Availabile to work full-time, Monday to Friday. A proactive and problem-solving mindset. High school diploma or equivalent. What We Offer A friendly and collaborative office environment. Opportunities for growth and professional development. If you're an organized, detail-oriented individual with a passion for delivering excellent customer service, we'd love to hear from you!

Contract role: 3-6 months We are seeking a detail-oriented and organized Office Administrator to support our team in maintaining an efficient and productive office environment. The ideal candidate will be responsible for various administrative tasks, ensuring that our office runs smoothly and efficiently. Responsibilities: Assist the office manager with daily operations. Maintain and order office supplies. Organize office files and ensure a tidy environment. Schedule and prepare conference rooms for meetings. Handle general administrative tasks as needed. Qualifications: 2-3 years of office administrative experience, preferably financial sector Strong organizational and multitasking skills with a high level of attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Experience using Canva to send out invites. Bachelor's degree required.

We are seeking a detail-oriented and proactive Office Administrator - Logistics to support our Melville satellite office and ensure smooth day-to-day operations. This role involves overseeing office administration, logistics coordination, and supervising a team of two employees. The ideal candidate will have prior experience in office management and logistics, with strong organizational and communication skills. This position requires occasional travel to Germany for onboarding. Key Responsibilities: Supervise and provide guidance to two logistics employees. Process, track, and manage incoming and outgoing shipments, including handling customs documentation when required. Oversee picking, packing, and inventory management within the company's ERP system. Maintain accurate stock records and manage inventory levels. Ensure efficient and timely order processing and documentation. Provide administrative support for office operations, including data entry, filing, and document management. Assist in scheduling meetings, conferences, and company events. Manage office supply inventory and coordinate procurement as needed. Process invoices and support accounts payable (A/P) and accounts receivable (A/R) functions. Serve as a key point of contact for internal and external stakeholders, ensuring effective communication. Qualifications & Skills: 3+ years in office administration and/or logistics; supervisory or leadership experience is a plus. Proficiency in ERP systems for inventory and order management. Strong verbal and written communication skills. Ability to multitask, prioritize, and manage time efficiently. Willingness to travel to Germany for onboarding.

We are seeking a proactive and organized Office Administrator to support daily operations, assist with marketing and outreach efforts, and ensure smooth internal processes. This role involves general administrative support, light marketing tasks, data organization, and team coordination. The ideal candidate is detail-oriented, tech-savvy, and able to multitask effectively in a fast-paced environment. Key Responsibilities: Oversee office operations, ensuring smooth day-to-day workflow and team coordination. Manage scheduling, emails, and communication to keep projects and tasks on track. Support marketing efforts, including social media updates, email campaigns, and light graphic design. Maintain and organize internal databases, outreach lists, and company records. Assist in sourcing and organizing data for business development initiatives. Work closely with management to streamline processes and improve efficiency. Handle general administrative tasks such as document management, data entry, and reporting. Qualifications: Strong organizational and multitasking skills with high attention to detail. Excellent written and verbal communication abilities. Proficiency in Microsoft Office and familiarity with marketing tools (e.g., Canva, Constant Contact, social media platforms) is a plus. Ability to work independently, take initiative, and adapt to shifting priorities. Previous experience in an administrative, marketing, or operations role is preferred. This is a great opportunity for someone who thrives in a dynamic work environment and enjoys supporting a growing team. If you're highly organized and eager to contribute to a fast-paced business, we'd love to hear from you!