Office Manager Jobs in Montgomery, IL

About Us: Amata is a Full-Service Administrative Solution for Legal Professionals. We are a fractional support services company providing professional service firms with flexible staffing solutions and alternative office options. Our promise is to strengthen business operations through structure, people, and services. Our vision is to support more law firms with flexible office and staffing options than any organization in the world. Ideal candidates possess the following skills: Communication Skills: Strong verbal and written communication skills with the ability to interact effectively with customers and team members. Organizational Skills: The ability to manage multiple tasks, prioritize responsibilities, and keep the office running smoothly. Problem-Solving Skills: Use critical thinking skills to promptly and creatively address customer issues, ensuring their satisfaction. Empathy and Interpersonal Skills: Understanding customer needs and fostering positive relationships to enhance the customer experience. Analytical Skills: Ability to interpret data and feedback to make informed decisions about improving customer experiences. Leadership and Team Management: Skill in leading and motivating a team to deliver high-quality customer service. Time Management: Effectively manage time to ensure tasks are completed efficiently and deadlines are met. Adaptability: Being flexible and open to change, especially in fast-paced environments. Attention to Detail: Ensuring that all aspects of customer interactions meet high standards. Quick Study: The ability to learn quickly and work independently while knowing when to collaborate. Responsibilities: Office Management: Coordinating administrative functions, managing office resources, and supervising staff to ensure smooth operations. Revenue Generation: Assist with increasing and maintaining support services revenue. Customer Service: Developing and implementing customer service protocols, addressing customer inquiries and concerns, and ensuring customer needs are met to foster satisfaction and loyalty. Team Leadership: Leading and managing a team, providing training, support, and guidance to ensure employees are equipped to deliver excellent customer service. Feedback and Improvement: Gather customer feedback, analyze it, and work with the team to implement improvements based on this feedback to enhance the overall customer experience. Collaboration: Work with other departments to align customer service goals with company objectives and ensure a cohesive approach to customer satisfaction. Requirements: Bachelor's Degree Minimum of 2 years of related management experience High-level knowledge of Microsoft Office software and applications Possess an Illinois Notary Public certificate or be willing to obtain one within 6 months of hire date

Join Our Purpose-Driven Team at AnthroMed Education At AnthroMed Education, we are dedicated to supporting K-12 students by providing specialized therapy services that truly make a difference in their lives. We partner with schools across the country to deliver speech therapy, social work, and occupational therapy services that help students thrive. Our purpose is simple: to create a positive and nurturing environment for the talented clinicians who make a lasting impact on students every day. Why AnthroMed Education? Working with AnthroMed Education is fast-paced, meaningful, and rewarding. We were honored to be named to Inc. Magazine's list of the Fastest Growing Companies in America in 2024, and we continue to grow and evolve as we expand our services. Our team enjoys competitive compensation, excellent benefits (including 100% paid employee health insurance premiums), and an environment that prioritizes professional development and personal growth. Position Overview: We are seeking a highly organized and proactive Executive Assistant & Office Manager to join our dynamic team at AntroMed Education. This dual role combines the responsibilities of providing high-level executive support to the CEO while also overseeing the efficient operation of our office environment. The ideal candidate will be a self-starter, adaptable, and capable of managing competing priorities in a fast-paced organization. Location & In-Person Expectations: AnthroMed Education is located in downtown Chicago. The Executive Assistant & Office Manager is expected to be in the office a minimum of 3 days per week. Executive Assistant Responsibilities: Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents as needed. Handle confidential and sensitive information with the utmost discretion, confidentiality, and professionalism. Coordinate and organize meetings, client presentations, and company-wide events. Attend key meetings, take detailed notes, and distribute meeting summaries to relevant stakeholders, as directed by the CEO. The Executive Assistant will be expected to respond to emails and requests during office hours, and occasionally after office hours as needed. Act as a liaison between the executive and internal/external stakeholders. Office Manager Responsibilities: Oversee the day-to-day operations of the office, ensuring a smooth and efficient environment. Manage office supplies, equipment, and inventory, including ordering and tracking deliveries. Provide support with corporate compliance and administrative tasks, including filing paperwork with state and governmental agencies, such as annual state registrations and similar requirements. Ensure the office space is, and conducive to a productive work environment. Assist in the completion and submission of insurance applications and related documentation. Coordinate the ordering of company promotional items (SWAG) Manage logistics and travel arrangements for company-wide events, conferences, and business trips. Serve as the point of contact for office-related issues (e.g., building maintenance, utilities, office security). Manage the procurement of new equipment, such as laptops, devices, and other office supplies. Coordinate and organize team events, office meetings, and social functions (i.e. monthly team lunches). Liaise with vendors and service providers to ensure the office runs efficiently and within budget. Assist in onboarding new employees and managing office procedures. Qualifications: Proven experience as an executive assistant, office manager, or in a similar administrative role, preferably within a professional services or corporate environment. Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively. Strong verbal and written communication skills, with attention to detail and professionalism. Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Sharepoint, Microsoft Teams) and familiarity with office management software. Excellent problem-solving skills and ability to think on your feet. Ability to work independently and as part of a team in a fast-paced, high-pressure environment. Demonstrated discretion and ability to handle confidential information at all times. Positive attitude with a customer-service orientation and strong interpersonal skills. Preferred Skills: Knowledge of office budgeting, basic accounting, expense reimbursements, etc. Capable of balancing a variety of tasks simultanously, often with competing priorities, without losing focus on the details. Coordinating event planning, travel, conferences and conventions, and managing logistics as needed. Adaptable and being able to pivot quickly when priorities change or unplanned tasks arise. Manage unexpected situations with a calm and collected demeanor. Conduct research of various topics that may be relevant for the CEO's decision-making. Anticipate needs and prepare for issues before they occur. Strong written and verbal communication skills, handling emails, reports, or memos. Effectively conveying information verbally in meetings, calls, etc. Effective in coordiating projects and deadlines simultaneously. Compensation & Benefits: The base salary for this position ranges from $50,000 to $75,000 per year, with the potential to earn additional annual incentive pay. 100% Coverage of Employees individual Medical Insruance of employee's individual medical insurance costs Unlimited PTO + 4 weeks of built in time off each year Dental Insurance (PPO or HMO) and Vision Insurance Flex Spending Accounts (healthcare, dependent care, and pre-tax parking & transit) 401(k) with 100% employer match up to first 3.00% employee contribution 100% Employer sponsored Short-Term Disability and Basic Life Insurance Unlimited PTO + 4 Weeks of Built in Time Off Each Year Optional supplemental coverages include Life Insurance, Critical Illness, and Accident Protection Equal Opportunity Employer At AnthroMed Education, we embrace diversity and are committed to creating an inclusive environment where everyone is respected and valued. We do not discriminate based on race, sex, sexual orientation, gender identity, religion, national origin, or any other characteristic protected by law.

About Our Company Home Care Powered by AUAF is a fast growing, non-profit organization providing non-medical, in-home services for over 30 years. Our mission is to provide quality, in-home service that will allow seniors to live comfortably and independently in the familiarity of their own home. About the Position The Medical Billing Manager works in a fast-paced environment, ensuring billing and claims are accurate, timely, and meet the requirements of MCOs and the IDoA. The Billing Manager needs to be an expert on all areas of Billing from client referrals and intake to resolving rejected claims. This position is responsible for the training and work of a team of Billing Associates and works closely with the Controller. The Medical Billing Manager reports to the Chief Compliance Officer. Responsibilities Develop, maintain and monitor all billing procedures Follow up on all receivable balances Monitor write-offs with the objective of minimizing these losses Reconcile claims/accounts to complete resolution Prepare monthly billing reports for Director/Accountant Coordinate with Accounting on accounts receivable. Monitor assigned accounts to ensure maximization of collection dollars Ensure client information is correct for insurance networks Maintain contact with all MCO and IDOA representatives Supervise all billing staff to ensure accuracy, efficiency, and timeliness of claims Actively pursue all non-payments identifying the cause and providing a resolution Process monthly billing for IDoA through IDoA web portal (eCCPIS) Processes monthly billing for managed care organizations through insurance company or other billing web portals Payment posting from both insurance and patient Serve as liaison between IDoA, insurance companies and AUAF regarding any billing issues Insurance eligibility and benefit verification Delegate responsibilities to employees while enforcing all policies, procedures, standards, specifications, guidelines, training programs, and cultural values Actively participates in team initiatives and in team status meetings Use and train employees to use IDoA and MCO web portals (PSS, TTP, and MCO specific sites) Client agreements, authorizations, & verifying eligibility Resolve internal staff conflicts efficiently and to the mutual benefit of those involved Understands and actively promotes all AUAF and IDoA regulations and standards Follow all IDoA and AUAF policies and procedures Other duties as assigned Qualifications Required Bachelor's degree and a minimum of 3 years of healthcare-related experience in billing and collections Certified Coding Specialist (CCS) from accredited program recommended Knowledge with CMS 1500 Billing Forms, electronic billing, EOBs, claims Experience working with all types of insurance- Commercial, Medicare, Medicaid, etc. Ability to read and understand the information provided on EOB's, remittance advices, and other insurance correspondence Knowledge of ICD-10 billing Ability to work in a group and independently with little supervision Strong knowledge of Microsoft Office: Excel, Word, Outlook Highly organized, detail-oriented individual who has the ability to manage multiple tasks in a fast-paced environment Demonstrated understating of the medical billing industry Authorized to work in the United States Pass state required background checks Preferred College degree Speaks a second language Training Complete IDoA required Homecare Supervisor Training (HOST) within 90 days of employment Complete 24 hours of in-service training on aging related subjects within each calendar year Complete additional training as assigned by AUAF management Required Skills Proficient in Microsoft Office (Excel, Outlook, Word) and data entry Exceptional communication and interpersonal skills Excellent customer service Superior organization, time management, and attention to detail Manage large amounts of data Explain and resolve detailed issues with multiple variables Meet strict deadlines under pressure Exceptional math skills AUAF is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. We are committed to providing access, equal opportunity, and reasonable accommodations for people with disabilities

We're looking for a highly organized Executive Assistant / Office Manager to join our small but dynamic retail manufacturing start-up in Chicago! This part-time (3 days/week), contract-to-hire role is perfect for someone who thrives in a fast-paced, evolving environment. You'll support our executives when they're in town, manage office operations, and ensure everything runs smoothly. Being tech-savvy is a must, and experience with Concur and purchase order systems is a big plus. If you're adaptable, proactive, and ready to wear multiple hats, we'd love to hear from you! Key Requirements: Experience supporting executive staff Office management and project support experience highly preferred Ability to handle change and adaptability are important Onsite Requirements: This is a contract-to-hire position with flexibility, 1-2 days required onsite. The company currently works MF remotely and T-TH in office.

Our client, an international consultancy with offices in the US, UK, and Europe is looking for an experienced Office Manager/Executive Assistant to join the team on a permanent basis. They are such a welcoming team, and the successful candidate will join a group of high-achieving yet down-to-earth people. This is an additional headcount due to company growth. As the EA/Office Manager you will ensure the smooth running of the Chicago office (20%) while simultaneously supporting three partners and a wider team of about 5 (80%). Duties include: Front-of-house support including meet and greet, answering phones Ensuring supplies are always stocked; liaising with vendors and building management Playing a key role in maintaining a happy and motivated team environment; arranging office celebrations Complex calendar management Making travel arrangements including flights, ground transportation, and hotels Collating and inputting data into the CRM on behalf of your executives Liaising with clients to set up meetings Adhoc administrative support To be considered, candidates must have at least 3 years of experience in a similar role, preferably within professional or financial services. You will ideally have experience supporting a Business Development team or be highly proficient in Excel and additional CRM systems. You will have a positive attitude and be approachable and warm, as well as having the confidence to work well with senior individuals at the firm. Full benefits included! This role is in-office 5 days a week.

Seeking an Office Manager for a Software Co. in Chicago on-site. 6+ month Contract. $30-$35/hr. Job Description: Office Lead 6 month contract - $30-$35 hourly On-site - Chicago, IL Work Hours: This role requires being in the office from 8 AM to 5 PM, Monday to Friday, with availability for special events outside of working hours. Qualifications: Must Have: 1-3 years of administrative or office experience working with C-suite level relationships Previous experience working in a start-up environment Plus: Experience in a Tech startup environment. college coursework or equivalent experience in a related area Experience with gSuite Role Overview: As the Office Lead, you will manage all aspects of the office and assist other US offices as needed. This role is a 6-month contractor position with the possibility of extension. You will be a dynamic, customer service-focused individual who works efficiently, pays attention to detail, and excels in all tasks related to Workplace and Facilities.

Interested candidates should reside in the Chicagoland area and be willing to work in person, 5 days per week in the firm's River North office. Koya Law LLC is a Chicago-based, boutique law firm specializing in the negotiation and documentation of agreements supporting capital markets transactions on behalf of its global hedge fund and institutional client base. Open positions: Assistant to Office Manager Responsibilities Include: General administrative support Assist with developing and posting marketing materials for firm Maintaining office condition and arranging necessary repairs Assist office manager with monthly billing and invoices Assist partners with time entry Update and maintain office policies Coordinate with IT dept on office equipment Assist office manager with onboarding new hires Plan in-house and offsite activities Liaise with facility management vendors including cleaning, catering and security vendors Coordinating deliveries Greeting visitors Skills: Ability to multitask Knowledge of PowerPoint and Canva Excellent writing skills and a strong grasp of English grammar Highly detailed Proficient in MS Excel and Word Excellent interpersonal and communication skills Highly motivated and adaptable Able to work on a team of diverse individuals Possesses sound judgment and integrity Interested candidates should submit a résumé (with undergraduate GPA), transcript, and cover letter to ********************** with the candidate's name and the job title in the subject line. Incomplete will not be considered unless sent to the email address specified above in the format requested.

For 100 years, ABOC has fostered deep ties to our customers and our community, serving the banking needs of countless businesses, organizations, institutions, and individuals, many for multiple generations. These relationships are based on profound trust, in-depth understanding and highly personal and responsive service provided by our experienced bankers. We take tremendous pride in being a great place to work! We value the contributions our employees bring to the table every day. We work hard to nurture and maintain a mutually respectful, diverse culture that fosters teamwork and a commitment to exceptional customer service. ABOC is hiring a Commercial Loan Administration Manager. This position is responsible for the management of loan transaction processing. RESPONSIBILITIES: • Supervises, trains and develops Loan Operations staff. • Oversees timely and accurate loan transaction processing and maintenance of applicable controls. • Reviews system accruals, fees and payoff fields to ensure accuracy in set-up of new loans. • Handles special processing of complex transactions. • Interfaces with internal customers for loan operations functions and externally with customers of loan officers. • Evaluates reports for accuracy and ensures timely distribution to users. • Scrutinizes reconciliation and supporting records for assigned G/L accounts. • Prepares various monthly reports for management with specific attention to collateral exception and insurance report to ensure prevention of aging items. • Ensures proper maintenance of loan operations documentation. • Assists in management activities including business continuation/disaster recovery plan. • Functions as back-up to Loan Operations staff members. • Exercises the usual authority concerning staffing, management, training, performance, disciplinary issues, promotions, salary recommendations, and terminations • Keeps abreast of related issues through review of various banking and lending publications. • Performs other related duties as assigned. REQUIRED EDUCATION, EXPERIENCE AND SKILLS: • Bachelor's degree in finance or a related field. Experience can substitute education. • The ability to read and write in a manner sufficient to logically work through a process or procedure as normally acquired through the completion of a bachelor's degree. (preferred) • Knowledge of loan operations practices and procedures as is normally attained in five (5) years of banking experience dealing with loan accounts and supervisory ability as demonstrated by two years of experience in a supervisory capacity. (required) • Strong communication and interpersonal skills. BENEFITS: • Competitive compensation package • Full health insurance (medical, dental and vision), • 401(k) • Life insurance • Education Assistance • Paid Vacation Days • Employee Assistance Program • Open-door work environment • Opportunities for advancement • Community Service Opportunities COMPENSATION: $145,000 - $165,000 This salary range is inclusive of several factors, including experience, qualifications, and market trends. We are an equal opportunity employer and value diversity, equity, and inclusion at our company. We do not discriminate based on any protected category. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

We are looking for a reliable, observant, and proactive individual to manage our front desk and office operations for a fully funded tech startup located in Chicago. The ideal candidate for our Office Manager role is a dynamic and organized professional whose stellar prioritization and problem-solving skills and exceptional attention to detail will ensure the smooth operation of our office environment. Our Office Manager will be responsible for administrative support to employees, office operations, facility management, travel and event coordination, as well as serving as a knowledgeable communication hub for the company. Responsibilities: Greet and assist visitors in a professional and friendly manner Answer and direct phone calls to appropriate personnel Maintain a clean and organized reception area and office space Coordinate office maintenance and manage relationships with vendors and service providers Manage incoming and outgoing mail, packages, and deliveries Order office supplies and maintain inventory levels Coordinate catering for daily lunch and team meetings/events including setup/cleanup Schedule appointments and meetings and manage conference room bookings Plan and manage logistics for meetings, conferences, and team-building activities Coordinate travel arrangements and accommodations for staff Process travel and office expenses and maintain accurate records Assist with administrative tasks such as data entry, filing, and document preparation Improve office productivity by implementing and optimizing administrative procedures Support HR with onboarding procedures for new hires Collaborate with other departments to ensure efficient communication and workflow Handle sensitive information with confidentiality and discretion Qualifications: High school diploma or equivalent; additional qualifications in office administration or related field are a plus Proven success in a similar role in a fast-paced environment such as a startup Expert attention to detail and problem-solving skills Excellent communication and interpersonal skills Strong organizational and multitasking abilities Proven ability to prioritize tasks and work independently Professional appearance and demeanor Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Google Calendar, Google Docs, Google Sheets), and general office equipment Experience with Notion and Slack is definitely a plus Reliable transportation is required (running errands as needed) Ability to lift approximately 25 lbs when necessary

Bruiser Companies and its affiliates specialize in real-estate investment, technology development, legal services, and financial solutions. We are seeking a skilled, experienced, and highly-motivated individual to manage our headquarters, play a pivotal role leading the efficient administration of our operations, support our aggressive expansion, and embody our company's collaborative culture and positive work environment. Position Summary: The Office Manager must ensure the smooth and efficient mutli-faceted operation of our office. This role requires an individual who is highly organized, proactive, comfortable managing multiple responsibilities, and effective at completing tasks with minimal supervision. You will be responsible for office organization, facilities management, vendor coordination, bookkeeping and basic but flawless accounting, managing, organizing, and recording data and documentation, administering executive and operational calendars, and performing other administrative functions, all while maintaining a welcoming and productive professional atmosphere. The ideal candidate will have excellent organizational, critical-thinking, and communication skills, a strong sense of initiative, and the ability to handle diverse office management challenges efficiently and effectively. Key Responsibilities: Office Operations & Organization o Maintain and improve office organization, systems, procedures, and communication, to increase efficiency and productivity and mitigate risk. o Handle day-to-day office inquiries, acting as the primary point of contact for personnel, visitors, and vendors. o Manage office technology, equipment, and amenities, coordinating repairs, upgrades, and vendor relationships. Ensure the office is safe, clean, well-maintained, and functional at all times, including but not limited to making coffee, light but routine cleaning, and running the dishwasher daily, and serve as the liaison with building and janitorial management. o Order and maintain office supplies, including first-aid and safety equipment, kitchen supplies, water, coffee, and other consumables, keeping track of usage and ordering ahead of time to avoid shortages, and manage inventory of office materials and equipment. Executive & Administrative Support o Provide executive and operational support, including managing calendars, coordinating meetings, deadlines, and tasks, and maintaining confidential materials in accordance with company policies. o Assist executive leadership and support staff with project management; coordinate deadlines, meetings, and overall execution of priorities, responsibilities, and tasks; ensure all meetings, appointments, hearings, deadlines, and events are properly arranged and attended. o Provide direct support for finance and HR tasks, including expense reports, timekeeping, onboarding, benefits administration, and employee records; perform data entry, document preparation, and filing. o Track and process all required deadlines and payments for corporate, governmental, and industry registrations, licenses, contracts, insurance policies, and all other material approvals, agreements, policies, and documentation. o Manage internal and external communications, ensuring all stakeholders are well-informed about meetings, events, and office operations; send a daily digest to executives and support staff and maintain to-do lists to ensure all deadlines are met. Bookkeeping & Accounting Support o Track loan balance changes and provide daily updates. o Process and log cash and credit card expenses daily and review weekly with CEO; identify and communicate any weekly any required manual journal entries. o Reconcile cash balances weekly, ensuring all transactions are accounted for, even those with pending deposits. o Manage QuickBooks Online (QBO) for all affiliates, ensuring accurate financial tracking and reporting. o Oversee outbound payments and track payments, ensuring timely processing and accurate records. Vendor & Contract Management o Manage vendor onboarding, ensuring proper contract and payment collection, processing, and documentation. Serve as the liaison between the company and vendors, maintaining organized records and ensuring all payments and contracts are up to date and that tasks are appropriately and timely assigned and completed. o Communication & Coordination o Manage internal and external communications, ensuring stakeholders are informed about meetings, events, and office operations. o Coordinate company-wide meetings, events, and team-building activities, both virtual and in-person. Support corporate travel arrangements, ensuring efficient bookings and itineraries. Qualifications & Requirements: High school diploma or equivalent required. Associate's or Bachelor's degree in Business Administration, Management, or a related field preferred. Minimum of 3 years of experience in an office management, administrative, or operations role, preferably in a professional, fast-paced environment. Previous experience managing bookkeeping, calendars, sensitive and complex information, budgets, vendor relationships, and maintaining office facilities is highly desirable. Strong organizational and time-management skills, with the ability to juggle multiple priorities and complete tasks with minimal supervision. Excellent written and oral communication skills, a professional, approachable, and proactive demeanor. High level of discretion and ability to maintain confidentiality. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other office management software. Knowledge of accounting software and project management tools is required. Strong problem-solving skills and the ability to handle complex situations with tact and professionalism. Ability to work independently and as part of a team in a collaborative, fast-paced environment. Attention to detail and accuracy, with a proactive approach to troubleshooting, problem-solving, managing priorities, and completing tasks. Ability to notarize documents as a certified Notary Public or be able to obtain a valid Notary Public certificate. Ability to sit or stand for extended periods of time. Ability to lift and carry office supplies and materials (up to 25 pounds). Compensation & Benefits: We offer a competitive salary based on experience, along with a comprehensive benefits package, including: Health, dental, and vision insurance Retirement plan with company match Paid time off (PTO) and holidays Professional development opportunities

Chicago $130,000 - $150,000 + bonus and benefits We are seeking a detail-oriented and experienced Billing Manager to join a global professional services business in Chicago. As a Billing Manager, you will play a crucial role in overseeing and managing the billing operations, ensuring accuracy, efficiency, and compliance with company policies and industry regulations. You will work closely with the finance team, department heads, and clients to resolve billing discrepancies, improve processes, and maintain high standards of financial integrity. Key Responsibilities of the Billing Manager Manage and supervise the billing team, providing leadership, guidance, and support. Oversee the billing process from invoicing to collections, ensuring accuracy and timeliness. Monitor accounts receivable aging and collaborate with the collections team to ensure timely payments. Resolve billing discrepancies and disputes promptly and professionally. Develop and implement billing policies, procedures, and controls to improve efficiency and accuracy. Collaborate with other departments (such as Finance, Legal, and Operations) to streamline billing processes and resolve issues. Stay updated on industry trends, regulations, and best practices related to billing and revenue recognition. Prepare regular reports and analysis related to billing metrics, performance, and trends for management review. Conduct regular training sessions for billing staff to enhance their skills and knowledge. Skills & Attributes of the Billing Manager Bachelor's degree in Accounting, Finance, Business Administration, or related field. Proven experience (5+ years) in billing, preferably in a professional services environment. Prior experience in a managerial or supervisory role. Strong knowledge of billing procedures, regulations, and best practices. Excellent leadership and interpersonal skills with the ability to motivate and manage a team. Detail-oriented with strong analytical and problem-solving skills. Proficient in accounting software and Microsoft Office Suite (Excel, Word, Outlook). Exceptional organizational and time-management skills. Ability to work effectively under pressure and meet deadlines. Excellent communication skills, both verbal and written. Benefits: Competitive salary commensurate with experience. Comprehensive benefits package including medical, dental, vision, and retirement plans. Opportunities for career growth and professional development. A collaborative and supportive work environment. Convenient downtown Chicago location with easy access to public transportation. Applications can only be considered from those eligible to live & work in the USA without restriction. Harcourt Matthews is acting as an Employment Agency in relation to this vacancy. Harcourt Matthews is committed to diversity and inclusion. We value and encourage applications from all ethnicities and welcome everyone regardless of social background, disability, gender identity, and orientation. Diversity benefits us all and challenges our assumptions. Ref: BHJOB3543_5835

Office Coordinator - Glenview, IL $58,000 - $68,000 Annually + Benefits + 401K + PTO! We want to inspire people to embrace plant-based eating and make choices that reduce their environmental impact. As one of Europe's leading brands in plant-based foods, we are dedicated to making delicious meals accessible to all who want to explore the exciting possibilities of plant-based diets. Whether you enjoy meat, flexitarian, vegetarian, or vegan, you can enjoy plant-based burgers, sausages, and more-without sacrificing flavor. We are currently seeking an Office Coordinator to support our daily administrative functions. In this essential role, you will coordinate tasks, handle event planning, and support office operations to ensure everything runs smoothly. If you are detail-oriented and passionate about providing exceptional administrative support, please apply. In This Role, You Will: Create a welcoming atmosphere by ensuring the office is a well-organized, inviting space for employees and visitors alike. Take the lead on organizing office events, celebrations, and activities that strengthen our team culture. Coordinate and assist with the planning and execution of trade show events, ensuring seamless logistics, engaging booth setups, and a memorable brand presence. Manage vendor relationships and office supplies to keep things running efficiently. Assist with basic administrative tasks, including expense tracking, processing invoices, and maintaining office records. Act as a key point of contact for employees, ensuring their office-related needs are met so they can focus on their work. Help implement small but impactful improvements to enhance productivity, collaboration, and the overall workplace experience. What We're Looking For: 1 year of experience in office coordination or administrative support. Strong organizational skills, with the ability to anticipate needs and solve problems before they arise. A proactive attitude and a passion for creating a positive, productive work environment. Excellent communication skills and a natural ability to build relationships across teams. Corporate Resources/CRT (on behalf of our client) has been hired to source a full-time, permanent Office Coordinator.

Are you looking to further your career in Office Administration and Accounting? Nimlok Chicago is currently seeking a motivated, self-starting professional to fill the Office Administrator position. The Office Administrator will perform a variety of Administrative and Accounting tasks to support the Finance and Account Management departments. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and be able to work independently. Responsibilities Monitor incoming digital and paper Accounts Payable bills and communications, and record, save and verify bills against PO's. Maintain up-to-date vendor records. American Express: Approve transactions entered by cardholders. Review for accuracy, completeness, and proper coding to correct accounts. Enter weekly expense reports with corresponding receipts related to tradeshow project activities Work on delegated reconciliations and responsibilities given by the Bookkeeper Assist Production staff with data entry Greet visitors with a kind, positive attitude and notify staff of their arrival Ensure a clean and organized workplace, prepare office for client visits Answer, forward, and screen incoming calls to the main office line Qualify, record, and distribute leads to the Sales team Sort and distribute mail Monitor usage and order office supplies, including kitchen, bathroom, cleaning, and IT supplies Assist in onboarding new hires, including setting up IT services and workstation, desk, phone, and coordinating training schedule Main contact with phone company Main contact with outsourced IT firm Water plants Requirements High school diploma or equivalent required; associate or bachelor's degree in business or related field preferred 3+ years prior experience as a receptionist or in a related field Strong organizational skills with the ability to prioritize tasks effectively Excellent verbal and written communication skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Experience using accounting/ERP software Ability to work independently with minimal supervision Teachable and able to learn new skills and processes with appropriate training Precise data entry

Quari Ice is a premium frozen CPG company specializing in crystal-clear ice. Our products are available in over 400+ grocery and liquor stores as well as the best restaurants/hotels/bars in Chicago, and we are rapidly growing. We are seeking a highly organized Office Manager to keep our operations running smoothly and ensure seamless communication between our team and customers. Job Summary We are looking for an Office Manager with QuickBooks and/or bookkeeping experience to oversee administrative and operational tasks, including invoicing, accounts receivable, order processing, logistics coordination, inventory management, and data organization. The ideal candidate is detail-oriented, customer-focused, and has experience in manufacturing or hospitality. Key ResponsibilitiesFinance & Invoicing: Create and send invoices to customers using QuickBooks. Track accounts receivable (AR) and follow up on outstanding payments. Process customer payments and maintain accurate financial records. Order Management & Customer Service:Take and respond to customer order emails promptly and professionally. Ensure all orders are processed accurately and on time. Provide excellent customer service and maintain strong relationships with clients. Logistics & Inventory CoordinationSchedule deliveries and coordinate logistics to ensure on-time order fulfillment. Communicate with the production lead to confirm available inventory for deliveries. Work with shipping partners and vendors to optimize transportation and supply chain efficiency. Office Administration & Data ManagementOrder and manage office and production supplies. Maintain data hygiene by ensuring accurate and up-to-date records for invoices, orders, and customer transactions. Support general administrative tasks as needed. Qualifications & Skills ✅ Experience with QuickBooks (Required) ✅ Strong attention to detail and ability to manage multiple tasks. ✅ Excellent customer service and communication skills. ✅ Experience in manufacturing, hospitality, or a related industry (Preferred). ✅ Ability to work independently and proactively solve problems. ✅ Proficiency in Microsoft Office (Excel, Word) and email management. Schedule & Compensation In person (75% of time)/7am start time 35-40 hours per week Compensation: up to $25/hour Eligible for stock options after 12 months of employment Health benefits Opportunities for career growth and advancement in a growing company

We're Hiring: Office Administrator - Metal Fabrication Company Our metal fabrication company is looking for a full-time Office Administrator to join our team on the West Side of Chicago. This is a fully in-person position, Monday-Friday, offering the opportunity to be an integral part of our daily operations. Responsibilities: Manage day-to-day office tasks, ensuring smooth operations Maintain accurate records and financials using QuickBooks (2+ years of experience required) Utilize Microsoft Excel, Word, and Outlook for administrative tasks Handle invoicing, accounts payable/receivable, and payroll support Organize and maintain records, reports, and documentation with strong attention to detail Communicate with vendors, clients, and team members to coordinate workflow Support administrative tasks related to metal fabrication and construction projects Qualifications: Proficient in QuickBooks (minimum 2 years of experience required) Strong knowledge of Microsoft Office programs, including Excel Highly organized, detail-oriented, and efficient in a fast-paced environment Experience in a construction or metal fabrication office is a plus Location: On the West Side of Chicago (this is not a remote position)

About Us: Donna Mondi Interior Design, recognized as one of the "Top 100 Designers in the World" by Andrew Martin, is a premier interior and product design firm with offices in Chicago and Denver. Led by the talented and experienced interior designer Donna Mondi since 2001, the firm is passionate about crafting interiors that capture the essence of luxury while remaining functional and livable. At Donna Mondi Interior Design, we firmly believe that each home should reflect the personality and lifestyle of its inhabitants. We adopt a collaborative approach, working closely with clients, architects, and craftsmen to produce distinct and exclusive residences. Innovation serves as a cornerstone for the firm, as we actively explore the world for inspiration and resources that set our work apart from the ordinary. We aspire to create spaces with a soul, blending architectural and aesthetic elements that elicit emotions as one travels through them. Position Overview: As the part-time Business Manager, you will play a crucial role in the operations of our interior design firm. The ideal candidate will bring both strategic and operational expertise to the table, with a strong understanding of working in a creative service-based business. This role is not day-to-day bookkeeping; the focus is financial oversight, reporting and managing of time billing and client invoicing Key Responsibilities: Business Operations: Working with the owner overseeing the business operations of the firm, ensuring efficiency and alignment with business objectives. Financial Management: Manage the firm's financials, including budgeting, invoicing, and accounts payable/receivable. Provide regular financial reports and insights to the leadership team. Oversight on payroll, working with our payroll vendor. Client Relations: Serve as a point of contact for clients regarding project billing, contracts, and payments. Ensure clear communication and smooth financial transactions. Human Resources: Assist in employee management tasks, such as onboarding, time tracking, and team communications. Business Development Support: Assist with the preparation of proposals, presentations, and contracts for new business opportunities. Vendor Relations: Manage relationships with suppliers, contractors, and service providers. Ensure timely procurement of materials and services. Building management support: Oversee leases with building businesses/tenants, insurances for the firm, and communication with building vendor and tenants Business Management: Working with the owner, lead creation and oversight of our business plans. Qualifications: Minimum of 5 years of experience in business management, operations, or project management, preferably in the interior design, architecture, or creative industries. Strong understanding of financial management, including budgeting, invoicing, and basic accounting practices. Experience with project management software and accounting tools. Experience with Notion is a plus. Excellent organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment, a strong sense of urgency for follow-through Ability to work independently with minimal guidance, excellent work ethic. Strong communication skills, both written and verbal, with the ability to work effectively with clients, vendors, and internal teams. Ability to handle confidential information with discretion and professionalism. Self-motivated, proactive, and able to work independently as well as part of a small, collaborative team. Familiarity with interior design processes and terminology is a plus but not required. Knowledge of and/or experience with EOS. Personable, energetic and adaptable and alignment with our core values. Able to use discretion with confidential information. Work Schedule & Compensation: This is a part-time position, approximately 20 hours per week. Flexible hours are available to accommodate your schedule. Competitive hourly rate based on experience. Position is hybrid: In the office at least two days (16 hours) per week and the other hours can be from home. How to Apply: Please submit your resume, a brief cover letter and references to ******************* with the subject line “Business Manager Application - [Your Name].” In your cover letter, please include a few sentences about why you're interested in working with us and how your experience aligns with the position.

Dunn Solutions Group is a digital transformation consultancy focusing on E-Commerce, Analytics, and Marketing Automation. We are looking for an enthusiastic and motivated Office Coordinator to: Provide support for our office including, but not limited to, HR compliance, data entry, filing, records management, and assisting with general office projects. Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing, and shipping packages, and updating contact database and employee list. Coordinate with our Network and Systems Engineer on all office equipment. Manage organization charts and employee directory for the company. Assist our recruiters/sales professionals with administrative projects as they arise. Work with our Controller to drive daily operations of accounting while receiving, entering, and paying bills through QuickBooks. Ensure all employee records are accurate and up to date. Supervise and coordinate overall administrative and office activities (holiday parties, summer parties, and team building events.) Coordinate appointments/meetings and manage staff calendars and schedules. Assist in the onboarding process for new hires. Responsible for general office readiness tasks including inventory/resupply of general office areas. Filing and sorting incoming mail Act as an official point of contact for administrative needs Other duties as assigned or directed by management. Skills and Qualifications: 2-3 years of Office Management or Executive Assistant experience Highly organized with strong attention to detail Excellent written and verbal skills Resourceful and able to execute tasks with minimal supervision Ability to multitask and handle competing priorities Displays good judgment and confidentiality when working with sensitive material Proficient in Microsoft Excel, Word, PowerPoint, and Outlook Associates degree

Opportunity: Seton Montessori is seeking a detail-oriented and mission-driven Business Manager to oversee the organization's financial management, and general operations to ensure the school runs efficiently and sustainably while supporting the faculty, staff, children, families, and adult learners we serve. This full-time, year-round position offers the successful candidate an opportunity to apply their skills and passions while becoming an integral part of a well-established, dynamic professional community. In this in-person role, the Business Manager will contribute meaningfully to Seton's work with families, schools, and adult students, supporting the mission and impact of Seton Montessori Institute and Schools. This position is ideal for a mission-driven professional who thrives in a collaborative, child-centered environment and is passionate about supporting a Montessori learning community. About Seton Montessori Institute and Schools Established in 1965, Seton Montessori Institute and Schools is a renowned Montessori community located in Clarendon Hills, Illinois. Our mission is to prepare children and adults to become thoughtful, effective agents for peace and progress in themselves, their communities, and the world. Seton Montessori School serves children from infancy through 12 years of age, providing a nurturing environment that fosters independence, curiosity, and a lifelong love of learning. Our 6-acre campus includes wooded areas, outdoor playscapes, and a variety of animals, offering ample opportunities for exploration and connection with nature. As a lab school for Seton Montessori Institute, we are committed to academic excellence, social-emotional development, and respect for the whole child. Our programs are faithful to Montessori's global vision and design while cultivating a spirit of scientific inquiry. Seton Montessori Institute, founded in 1970, is a teacher and Montessori school administrator preparation institute affiliated with the American Montessori Society (AMS) and accredited by the Montessori Accreditation Council for Teacher Education (MACTE). Over the past six decades, we have graduated thousands of qualified and caring educators and leaders who serve communities across the United States and around the world. Our dedication to Montessori education is reflected in our commitment to fostering a collaborative, diverse, and respectful community. We seek team members who share our passion for Montessori principles and our mission to nurture confident, capable, and compassionate learners. Key Responsibilities: Financial Management Accounts Receivable: Manage tuition billing, payment plans, and financial aid allocations for adult and child students Accounts Payable: Process all inbound bills, validate, and present to leadership for signing Maintain accurate financial records, prepare reports, and ensure compliance with audits and tax regulations Contribute to the organization's annual budget process in collaboration with leadership Work closely with leadership on strategic financial planning Administrative & Strategic Support Collaborate with the leadership team of the organization to ensure fiscal responsibility and ethical policy design, maintenance, and implementation Report to the Board of Directors for the nonprofit organization on a quarterly basis Partner with the Executive Director and leadership team to maintain smooth daily operations Support enrollment efforts by managing tuition agreements and financial aid applications Manage vendor contracts, operational supplies, and facility maintenance agreements Provide support for independent CPA's preparation of annual audit and Forms 990 and 1099s Foster positive relationships with families, staff, and external partners Qualifications: Bachelor's degree, preferably in business administration, finance, accounting, or a related field Experience in financial management, preferably in an educational or nonprofit setting Familiarity with database management, Quickbooks, and general digital literacy Strong organizational, problem-solving, and interpersonal skills Ability to handle sensitive information with confidentiality and professionalism Detail oriented with a focus on improving efficiency and simplicity of processes Demonstrated commitment to collaborative, diverse, and inclusive community-building Experience in education organizations and/or familiarity with Montessori education is a plus Position Details: $50-55,000 annual salary 30-35 hours per week In-person position based in Clarendon Hills, IL Benefits Include: Group health insurance Optional group dental and vision insurance Short-term disability, long-term disability, and life insurance 401K plus company match of up to 3% salary Paid time off and paid vacation days Tuition remission for children attending Seton Montessori School Paid professional development A dynamic and caring professional community with growth opportunities Seton Montessori Institute & School is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.

We're seeking a dynamic Fire Protection Department Manager in the Chicagoland Area to lead the overall team and cultivate exceptional customer experiences. In this role, you'll be instrumental in building lasting client relationships, from initial contact to deal closure, ensuring customer satisfaction and repeat business. If you're driven to grow and develop professionally, this is your chance to make a significant impact. Responsibilities: Provide day-to-day oversight and mentorship to a team of sales professionals, conducting regular performance reviews and providing constructive feedback. Identify high-potential individuals within the team and develop personalized training plans to cultivate their leadership skills. Foster a collaborative and inclusive team environment, ensuring alignment with the company's strategic goals and promoting a shared vision of success. Analyze market trends and competitor activities to develop innovative sales strategies and action plans. Establish clear and measurable sales targets for the team, tracking progress and implementing corrective actions as needed. Utilize CRM systems and other sales tools to monitor sales performance, identify opportunities, and optimize sales processes. Conduct thorough reviews of architectural drawings and blueprints to ensure accurate system design and compliance with codes. Organize and conduct site visits to assess project requirements and identify potential challenges. Collaborate with engineering and installation teams to develop detailed system layouts and ensure seamless project execution. Develop and implement strategies to enhance customer satisfaction and loyalty, including proactive communication and problem-solving. Establish and maintain strong relationships with key clients, acting as a trusted advisor and addressing their needs effectively. Gather customer feedback and utilize it to improve team performance and customer service. Lead the development of comprehensive fire alarm contract proposals, including detailed cost estimations and technical specifications. Conduct compelling presentations to potential clients, effectively communicating the value proposition and addressing their concerns. Negotiate contract terms and conditions, ensuring mutually beneficial agreements and securing successful deal closures. Qualifications: High School Diploma or equivalent required. Proven sales management experience within the alarm industry, with a successful track record of team development, client relationship management, and securing fire alarm contracts and repeat business. Demonstrated ability to lead sales teams to successful contract closure through effective negotiation. Comprehensive knowledge of the alarm industry and its supporting infrastructure. Self-motivated and goal-oriented, with a strong customer focus and proven leadership capabilities. Excellent verbal and written communication skills, capable of presenting effectively to diverse audiences. If this role is of interest please reach out to ********************************* for a confidential call or apply directly via the link above.