Office Manager Jobs in Illinois

About Us: Amata is a Full-Service Administrative Solution for Legal Professionals. We are a fractional support services company providing professional service firms with flexible staffing solutions and alternative office options. Our promise is to strengthen business operations through structure, people, and services. Our vision is to support more law firms with flexible office and staffing options than any organization in the world. Ideal candidates possess the following skills: Communication Skills: Strong verbal and written communication skills with the ability to interact effectively with customers and team members. Organizational Skills: The ability to manage multiple tasks, prioritize responsibilities, and keep the office running smoothly. Problem-Solving Skills: Use critical thinking skills to promptly and creatively address customer issues, ensuring their satisfaction. Empathy and Interpersonal Skills: Understanding customer needs and fostering positive relationships to enhance the customer experience. Analytical Skills: Ability to interpret data and feedback to make informed decisions about improving customer experiences. Leadership and Team Management: Skill in leading and motivating a team to deliver high-quality customer service. Time Management: Effectively manage time to ensure tasks are completed efficiently and deadlines are met. Adaptability: Being flexible and open to change, especially in fast-paced environments. Attention to Detail: Ensuring that all aspects of customer interactions meet high standards. Quick Study: The ability to learn quickly and work independently while knowing when to collaborate. Responsibilities: Office Management: Coordinating administrative functions, managing office resources, and supervising staff to ensure smooth operations. Revenue Generation: Assist with increasing and maintaining support services revenue. Customer Service: Developing and implementing customer service protocols, addressing customer inquiries and concerns, and ensuring customer needs are met to foster satisfaction and loyalty. Team Leadership: Leading and managing a team, providing training, support, and guidance to ensure employees are equipped to deliver excellent customer service. Feedback and Improvement: Gather customer feedback, analyze it, and work with the team to implement improvements based on this feedback to enhance the overall customer experience. Collaboration: Work with other departments to align customer service goals with company objectives and ensure a cohesive approach to customer satisfaction. Requirements: Bachelor's Degree Minimum of 2 years of related management experience High-level knowledge of Microsoft Office software and applications Possess an Illinois Notary Public certificate or be willing to obtain one within 6 months of hire date

Join Our Purpose-Driven Team at AnthroMed Education At AnthroMed Education, we are dedicated to supporting K-12 students by providing specialized therapy services that truly make a difference in their lives. We partner with schools across the country to deliver speech therapy, social work, and occupational therapy services that help students thrive. Our purpose is simple: to create a positive and nurturing environment for the talented clinicians who make a lasting impact on students every day. Why AnthroMed Education? Working with AnthroMed Education is fast-paced, meaningful, and rewarding. We were honored to be named to Inc. Magazine's list of the Fastest Growing Companies in America in 2024, and we continue to grow and evolve as we expand our services. Our team enjoys competitive compensation, excellent benefits (including 100% paid employee health insurance premiums), and an environment that prioritizes professional development and personal growth. Position Overview: We are seeking a highly organized and proactive Executive Assistant & Office Manager to join our dynamic team at AntroMed Education. This dual role combines the responsibilities of providing high-level executive support to the CEO while also overseeing the efficient operation of our office environment. The ideal candidate will be a self-starter, adaptable, and capable of managing competing priorities in a fast-paced organization. Location & In-Person Expectations: AnthroMed Education is located in downtown Chicago. The Executive Assistant & Office Manager is expected to be in the office a minimum of 3 days per week. Executive Assistant Responsibilities: Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and coordinating travel arrangements. Prepare and edit correspondence, communications, presentations, and other documents as needed. Handle confidential and sensitive information with the utmost discretion, confidentiality, and professionalism. Coordinate and organize meetings, client presentations, and company-wide events. Attend key meetings, take detailed notes, and distribute meeting summaries to relevant stakeholders, as directed by the CEO. The Executive Assistant will be expected to respond to emails and requests during office hours, and occasionally after office hours as needed. Act as a liaison between the executive and internal/external stakeholders. Office Manager Responsibilities: Oversee the day-to-day operations of the office, ensuring a smooth and efficient environment. Manage office supplies, equipment, and inventory, including ordering and tracking deliveries. Provide support with corporate compliance and administrative tasks, including filing paperwork with state and governmental agencies, such as annual state registrations and similar requirements. Ensure the office space is, and conducive to a productive work environment. Assist in the completion and submission of insurance applications and related documentation. Coordinate the ordering of company promotional items (SWAG) Manage logistics and travel arrangements for company-wide events, conferences, and business trips. Serve as the point of contact for office-related issues (e.g., building maintenance, utilities, office security). Manage the procurement of new equipment, such as laptops, devices, and other office supplies. Coordinate and organize team events, office meetings, and social functions (i.e. monthly team lunches). Liaise with vendors and service providers to ensure the office runs efficiently and within budget. Assist in onboarding new employees and managing office procedures. Qualifications: Proven experience as an executive assistant, office manager, or in a similar administrative role, preferably within a professional services or corporate environment. Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively. Strong verbal and written communication skills, with attention to detail and professionalism. Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Sharepoint, Microsoft Teams) and familiarity with office management software. Excellent problem-solving skills and ability to think on your feet. Ability to work independently and as part of a team in a fast-paced, high-pressure environment. Demonstrated discretion and ability to handle confidential information at all times. Positive attitude with a customer-service orientation and strong interpersonal skills. Preferred Skills: Knowledge of office budgeting, basic accounting, expense reimbursements, etc. Capable of balancing a variety of tasks simultanously, often with competing priorities, without losing focus on the details. Coordinating event planning, travel, conferences and conventions, and managing logistics as needed. Adaptable and being able to pivot quickly when priorities change or unplanned tasks arise. Manage unexpected situations with a calm and collected demeanor. Conduct research of various topics that may be relevant for the CEO's decision-making. Anticipate needs and prepare for issues before they occur. Strong written and verbal communication skills, handling emails, reports, or memos. Effectively conveying information verbally in meetings, calls, etc. Effective in coordiating projects and deadlines simultaneously. Compensation & Benefits: The base salary for this position ranges from $50,000 to $75,000 per year, with the potential to earn additional annual incentive pay. 100% Coverage of Employees individual Medical Insruance of employee's individual medical insurance costs Unlimited PTO + 4 weeks of built in time off each year Dental Insurance (PPO or HMO) and Vision Insurance Flex Spending Accounts (healthcare, dependent care, and pre-tax parking & transit) 401(k) with 100% employer match up to first 3.00% employee contribution 100% Employer sponsored Short-Term Disability and Basic Life Insurance Unlimited PTO + 4 Weeks of Built in Time Off Each Year Optional supplemental coverages include Life Insurance, Critical Illness, and Accident Protection Equal Opportunity Employer At AnthroMed Education, we embrace diversity and are committed to creating an inclusive environment where everyone is respected and valued. We do not discriminate based on race, sex, sexual orientation, gender identity, religion, national origin, or any other characteristic protected by law.

About Our Company Home Care Powered by AUAF is a fast growing, non-profit organization providing non-medical, in-home services for over 30 years. Our mission is to provide quality, in-home service that will allow seniors to live comfortably and independently in the familiarity of their own home. About the Position The Medical Billing Manager works in a fast-paced environment, ensuring billing and claims are accurate, timely, and meet the requirements of MCOs and the IDoA. The Billing Manager needs to be an expert on all areas of Billing from client referrals and intake to resolving rejected claims. This position is responsible for the training and work of a team of Billing Associates and works closely with the Controller. The Medical Billing Manager reports to the Chief Compliance Officer. Responsibilities Develop, maintain and monitor all billing procedures Follow up on all receivable balances Monitor write-offs with the objective of minimizing these losses Reconcile claims/accounts to complete resolution Prepare monthly billing reports for Director/Accountant Coordinate with Accounting on accounts receivable. Monitor assigned accounts to ensure maximization of collection dollars Ensure client information is correct for insurance networks Maintain contact with all MCO and IDOA representatives Supervise all billing staff to ensure accuracy, efficiency, and timeliness of claims Actively pursue all non-payments identifying the cause and providing a resolution Process monthly billing for IDoA through IDoA web portal (eCCPIS) Processes monthly billing for managed care organizations through insurance company or other billing web portals Payment posting from both insurance and patient Serve as liaison between IDoA, insurance companies and AUAF regarding any billing issues Insurance eligibility and benefit verification Delegate responsibilities to employees while enforcing all policies, procedures, standards, specifications, guidelines, training programs, and cultural values Actively participates in team initiatives and in team status meetings Use and train employees to use IDoA and MCO web portals (PSS, TTP, and MCO specific sites) Client agreements, authorizations, & verifying eligibility Resolve internal staff conflicts efficiently and to the mutual benefit of those involved Understands and actively promotes all AUAF and IDoA regulations and standards Follow all IDoA and AUAF policies and procedures Other duties as assigned Qualifications Required Bachelor's degree and a minimum of 3 years of healthcare-related experience in billing and collections Certified Coding Specialist (CCS) from accredited program recommended Knowledge with CMS 1500 Billing Forms, electronic billing, EOBs, claims Experience working with all types of insurance- Commercial, Medicare, Medicaid, etc. Ability to read and understand the information provided on EOB's, remittance advices, and other insurance correspondence Knowledge of ICD-10 billing Ability to work in a group and independently with little supervision Strong knowledge of Microsoft Office: Excel, Word, Outlook Highly organized, detail-oriented individual who has the ability to manage multiple tasks in a fast-paced environment Demonstrated understating of the medical billing industry Authorized to work in the United States Pass state required background checks Preferred College degree Speaks a second language Training Complete IDoA required Homecare Supervisor Training (HOST) within 90 days of employment Complete 24 hours of in-service training on aging related subjects within each calendar year Complete additional training as assigned by AUAF management Required Skills Proficient in Microsoft Office (Excel, Outlook, Word) and data entry Exceptional communication and interpersonal skills Excellent customer service Superior organization, time management, and attention to detail Manage large amounts of data Explain and resolve detailed issues with multiple variables Meet strict deadlines under pressure Exceptional math skills AUAF is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law. We are committed to providing access, equal opportunity, and reasonable accommodations for people with disabilities

Salary: $20.0 - $22.0/hour Experience: 2 Year(s) Zach Betley - State Farm Agency, located in Chicago, IL has an immediate opening for a full-time, Office Sales Manager. We seek a detail-oriented professional with stellar customer service and collaboration skills to support our agency and community by promoting State Farm products and services. To be considered for this position you must meet the following criteria: Must have or be able to obtain a Property and Casualty insurance license prior to start date. Must be willing to commute to our agency locate at: 10028 S Western Avenue, Chicago, IL 60643 (this is an in-office position) If you meet the above criteria, please submit your resume and we will follow up with the next steps. Position Overview: As an Office Manager you will support our agency to continually achieve its goals. You will empower our team by implementing and supporting policies and consistently ensuring excellent and mutually beneficial customer experiences. Responsibilities include but not limited to: Establish customer relationships and follow up with customers, as needed. Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Assist agent and sales team with agency goals. Ensure the office is well-maintained and continuously equipped to successfully meet customer needs and to market relevant products. Benefits: Hourly pay plus commission/bonus Paid time off (holidays/vacation and personal/sick days) Retirement Plan Growth potential/opportunities for advancement within my agency Qualifications: Excellent communication skills - written, verbal, and listening Highly organized and detail-oriented Experience in customer service required Experience in managing customer service preferred Experience in sales preferred Proactive in problem-solving Able to work in and manage a team environment Experience in Windows computer applications Able to coordinate and collaborate with others to achieve agency goals. Able to succeed in a fast-paced environment Property and Casualty License (must be able to obtain prior to start date) Life and Health License (must be able to obtain) PM24 PI9bdab020429e-26***********9

Seeking an Office Manager for a Software Co. in Chicago on-site. 6+ month Contract. $30-$35/hr. Job Description: Office Lead 6 month contract - $30-$35 hourly On-site - Chicago, IL Work Hours: This role requires being in the office from 8 AM to 5 PM, Monday to Friday, with availability for special events outside of working hours. Qualifications: Must Have: 1-3 years of administrative or office experience working with C-suite level relationships Previous experience working in a start-up environment Plus: Experience in a Tech startup environment. college coursework or equivalent experience in a related area Experience with gSuite Role Overview: As the Office Lead, you will manage all aspects of the office and assist other US offices as needed. This role is a 6-month contractor position with the possibility of extension. You will be a dynamic, customer service-focused individual who works efficiently, pays attention to detail, and excels in all tasks related to Workplace and Facilities.

About the job The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. Responsibilities Coordinate and organize office activities Oversee stock of office supplies Greet visitors at office Coordinate inbound and outbound office mail Support HR in scheduling meetings, interviews and transport Qualifications Experience with administrative and clerical work Proficiency in Microsoft Office suite Strong communication skills Strong ability to multitask Friendly and upbeat demeanor

Bruiser Companies and its affiliates specialize in real-estate investment, technology development, legal services, and financial solutions. We are seeking a skilled, experienced, and highly-motivated individual to manage our headquarters, play a pivotal role leading the efficient administration of our operations, support our aggressive expansion, and embody our company's collaborative culture and positive work environment. Position Summary: The Office Manager must ensure the smooth and efficient mutli-faceted operation of our office. This role requires an individual who is highly organized, proactive, comfortable managing multiple responsibilities, and effective at completing tasks with minimal supervision. You will be responsible for office organization, facilities management, vendor coordination, bookkeeping and basic but flawless accounting, managing, organizing, and recording data and documentation, administering executive and operational calendars, and performing other administrative functions, all while maintaining a welcoming and productive professional atmosphere. The ideal candidate will have excellent organizational, critical-thinking, and communication skills, a strong sense of initiative, and the ability to handle diverse office management challenges efficiently and effectively. Key Responsibilities: Office Operations & Organization o Maintain and improve office organization, systems, procedures, and communication, to increase efficiency and productivity and mitigate risk. o Handle day-to-day office inquiries, acting as the primary point of contact for personnel, visitors, and vendors. o Manage office technology, equipment, and amenities, coordinating repairs, upgrades, and vendor relationships. Ensure the office is safe, clean, well-maintained, and functional at all times, including but not limited to making coffee, light but routine cleaning, and running the dishwasher daily, and serve as the liaison with building and janitorial management. o Order and maintain office supplies, including first-aid and safety equipment, kitchen supplies, water, coffee, and other consumables, keeping track of usage and ordering ahead of time to avoid shortages, and manage inventory of office materials and equipment. Executive & Administrative Support o Provide executive and operational support, including managing calendars, coordinating meetings, deadlines, and tasks, and maintaining confidential materials in accordance with company policies. o Assist executive leadership and support staff with project management; coordinate deadlines, meetings, and overall execution of priorities, responsibilities, and tasks; ensure all meetings, appointments, hearings, deadlines, and events are properly arranged and attended. o Provide direct support for finance and HR tasks, including expense reports, timekeeping, onboarding, benefits administration, and employee records; perform data entry, document preparation, and filing. o Track and process all required deadlines and payments for corporate, governmental, and industry registrations, licenses, contracts, insurance policies, and all other material approvals, agreements, policies, and documentation. o Manage internal and external communications, ensuring all stakeholders are well-informed about meetings, events, and office operations; send a daily digest to executives and support staff and maintain to-do lists to ensure all deadlines are met. Bookkeeping & Accounting Support o Track loan balance changes and provide daily updates. o Process and log cash and credit card expenses daily and review weekly with CEO; identify and communicate any weekly any required manual journal entries. o Reconcile cash balances weekly, ensuring all transactions are accounted for, even those with pending deposits. o Manage QuickBooks Online (QBO) for all affiliates, ensuring accurate financial tracking and reporting. o Oversee outbound payments and track payments, ensuring timely processing and accurate records. Vendor & Contract Management o Manage vendor onboarding, ensuring proper contract and payment collection, processing, and documentation. Serve as the liaison between the company and vendors, maintaining organized records and ensuring all payments and contracts are up to date and that tasks are appropriately and timely assigned and completed. o Communication & Coordination o Manage internal and external communications, ensuring stakeholders are informed about meetings, events, and office operations. o Coordinate company-wide meetings, events, and team-building activities, both virtual and in-person. Support corporate travel arrangements, ensuring efficient bookings and itineraries. Qualifications & Requirements: High school diploma or equivalent required. Associate's or Bachelor's degree in Business Administration, Management, or a related field preferred. Minimum of 3 years of experience in an office management, administrative, or operations role, preferably in a professional, fast-paced environment. Previous experience managing bookkeeping, calendars, sensitive and complex information, budgets, vendor relationships, and maintaining office facilities is highly desirable. Strong organizational and time-management skills, with the ability to juggle multiple priorities and complete tasks with minimal supervision. Excellent written and oral communication skills, a professional, approachable, and proactive demeanor. High level of discretion and ability to maintain confidentiality. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other office management software. Knowledge of accounting software and project management tools is required. Strong problem-solving skills and the ability to handle complex situations with tact and professionalism. Ability to work independently and as part of a team in a collaborative, fast-paced environment. Attention to detail and accuracy, with a proactive approach to troubleshooting, problem-solving, managing priorities, and completing tasks. Ability to notarize documents as a certified Notary Public or be able to obtain a valid Notary Public certificate. Ability to sit or stand for extended periods of time. Ability to lift and carry office supplies and materials (up to 25 pounds). Compensation & Benefits: We offer a competitive salary based on experience, along with a comprehensive benefits package, including: Health, dental, and vision insurance Retirement plan with company match Paid time off (PTO) and holidays Professional development opportunities

Our client, an international consultancy with offices in the US, UK, and Europe is looking for an experienced Office Manager/Executive Assistant to join the team on a permanent basis. They are such a welcoming team, and the successful candidate will join a group of high-achieving yet down-to-earth people. This is an additional headcount due to company growth. As the EA/Office Manager you will ensure the smooth running of the Chicago office (20%) while simultaneously supporting three partners and a wider team of about 5 (80%). Duties include: Front-of-house support including meet and greet, answering phones Ensuring supplies are always stocked; liaising with vendors and building management Playing a key role in maintaining a happy and motivated team environment; arranging office celebrations Complex calendar management Making travel arrangements including flights, ground transportation, and hotels Collating and inputting data into the CRM on behalf of your executives Liaising with clients to set up meetings Adhoc administrative support To be considered, candidates must have at least 3 years of experience in a similar role, preferably within professional or financial services. You will ideally have experience supporting a Business Development team or be highly proficient in Excel and additional CRM systems. You will have a positive attitude and be approachable and warm, as well as having the confidence to work well with senior individuals at the firm. Full benefits included! This role is in-office 5 days a week.

We're looking for a highly organized Executive Assistant / Office Manager to join our small but dynamic retail manufacturing start-up in Chicago! This part-time (3 days/week), contract-to-hire role is perfect for someone who thrives in a fast-paced, evolving environment. You'll support our executives when they're in town, manage office operations, and ensure everything runs smoothly. Being tech-savvy is a must, and experience with Concur and purchase order systems is a big plus. If you're adaptable, proactive, and ready to wear multiple hats, we'd love to hear from you! Key Requirements: Experience supporting executive staff Office management and project support experience highly preferred Ability to handle change and adaptability are important Onsite Requirements: This is a contract-to-hire position with flexibility, 1-2 days required onsite. The company currently works MF remotely and T-TH in office.

Interested candidates should reside in the Chicagoland area and be willing to work in person, 5 days per week in the firm's River North office. Koya Law LLC is a Chicago-based, boutique law firm specializing in the negotiation and documentation of agreements supporting capital markets transactions on behalf of its global hedge fund and institutional client base. Open positions: Assistant to Office Manager Responsibilities Include: General administrative support Assist with developing and posting marketing materials for firm Maintaining office condition and arranging necessary repairs Assist office manager with monthly billing and invoices Assist partners with time entry Update and maintain office policies Coordinate with IT dept on office equipment Assist office manager with onboarding new hires Plan in-house and offsite activities Liaise with facility management vendors including cleaning, catering and security vendors Coordinating deliveries Greeting visitors Skills: Ability to multitask Knowledge of PowerPoint and Canva Excellent writing skills and a strong grasp of English grammar Highly detailed Proficient in MS Excel and Word Excellent interpersonal and communication skills Highly motivated and adaptable Able to work on a team of diverse individuals Possesses sound judgment and integrity Interested candidates should submit a résumé (with undergraduate GPA), transcript, and cover letter to ********************** with the candidate's name and the job title in the subject line. Incomplete will not be considered unless sent to the email address specified above in the format requested.

At BRIA, we are community-driven with a focus on work-life balance. Our nursing homes offer a compassionate care environment, empowering you. Business Office Manager (BOM) Benefits: Medical/Dental/Vision/Life coverage 401K Next day pay available Employee rewards program PTO package and paid holidays Growth from within Team-oriented work environment Business Office Manager (BOM) Responsibilities: As a business office manager (BOM), you will maintain financial files on all residents and ensure all documentation is completed. You will compete daily deposits, process any credit card payments and submit to corporate biller for posting. You will act as a liaison between the corporate office and family members for all billing related questions. You will complete all therapy verifications as requested by rerunning all eligibilities to ensure accurate information is given. Requirements: Business Office Manager (BOM) Qualifications: Bachelor's degree or equivalent. SNF (Skilled Nursing Facility) BOM or Assistant BOM experience required. Working knowledge of PCC, census, Medicaid and Medicare. Excellent time management skills. High degree of organization. keywords: bom, business office manager, office management, office organization Compensation details: 55000-65000 Yearly Salary PI8b873014d8c9-26***********1

GREENTRAC LLC, located in Bunker Hill, IL, provides contracting services for development projects. The company focuses on site development, building removals, and remediation while offering temporary services to ensure projects stay on time and within budget. They prioritize environmental specifications, regulations, and DBE participation requirements. Role Description This is a full-time on-site role for an Office Manager at GREENTRAC LLC. The Office Manager will be responsible for communication, administrative assistance, office equipment management, customer service, social media marketing and office administration tasks to support the daily operations of the company. Qualifications Communication, Marketing and Customer Service skills Administrative Assistance and Office Administration skills Experience with Office Equipment management Excellent organizational and multitasking abilities Strong attention to detail and problem-solving skills Proficiency in Microsoft Office suite Previous experience in a similar role is a plus Associate's or Bachelor's degree in Business Administration or related field

Are you looking to further your career in Office Administration and Accounting? Nimlok Chicago is currently seeking a motivated, self-starting professional to fill the Office Administrator position. The Office Administrator will perform a variety of Administrative and Accounting tasks to support the Finance and Account Management departments. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and be able to work independently. Responsibilities Monitor incoming digital and paper Accounts Payable bills and communications, and record, save and verify bills against PO's. Maintain up-to-date vendor records. American Express: Approve transactions entered by cardholders. Review for accuracy, completeness, and proper coding to correct accounts. Enter weekly expense reports with corresponding receipts related to tradeshow project activities Work on delegated reconciliations and responsibilities given by the Bookkeeper Assist Production staff with data entry Greet visitors with a kind, positive attitude and notify staff of their arrival Ensure a clean and organized workplace, prepare office for client visits Answer, forward, and screen incoming calls to the main office line Qualify, record, and distribute leads to the Sales team Sort and distribute mail Monitor usage and order office supplies, including kitchen, bathroom, cleaning, and IT supplies Assist in onboarding new hires, including setting up IT services and workstation, desk, phone, and coordinating training schedule Main contact with phone company Main contact with outsourced IT firm Water plants Requirements High school diploma or equivalent required; associate or bachelor's degree in business or related field preferred 3+ years prior experience as a receptionist or in a related field Strong organizational skills with the ability to prioritize tasks effectively Excellent verbal and written communication skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Experience using accounting/ERP software Ability to work independently with minimal supervision Teachable and able to learn new skills and processes with appropriate training Precise data entry

Our client, a forward-thinking global law firm with aa new Chicago office is seeking an experienced Office Administrator to oversee day-to-day operations at our Chicago office, ensuring a seamless and efficient environment for attorneys and staff. Responsibilities: Supervise, train, and mentor administrative and legal support staff. Manage office services, including mail, reception, conference rooms, and facilities. Oversee office maintenance, security, and liaise with building management. Lead health, safety, and crisis management initiatives. Implement policies, strategic goals, and coordinate office events. Build relationships with leadership to meet business goals and drive operational excellence. Monitor budgets, vendor contracts, and office expenses. Manage community outreach and charitable initiatives. Contribute to national operational improvements and ad hoc initiatives. Qualifications: 10+ years of administrative experience, with 5+ years in a supervisory role (professional services experience required, law firm experience preferred). Strong communication, problem-solving, and organizational skills. Proactive, solution-oriented, with the ability to manage multiple priorities. Experience with budget management, vendor coordination, and staff development. Ability to respond effectively to high-pressure situations and sensitive matters. Ability to work onsite 5 days a week Benefits: Our client is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit package includes but is not limited to access to medical plans, dental, vision, life, and disability insurance and 401k eligibility. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

About Us: Donna Mondi Interior Design, recognized as one of the "Top 100 Designers in the World" by Andrew Martin, is a premier interior and product design firm with offices in Chicago and Denver. Led by the talented and experienced interior designer Donna Mondi since 2001, the firm is passionate about crafting interiors that capture the essence of luxury while remaining functional and livable. At Donna Mondi Interior Design, we firmly believe that each home should reflect the personality and lifestyle of its inhabitants. We adopt a collaborative approach, working closely with clients, architects, and craftsmen to produce distinct and exclusive residences. Innovation serves as a cornerstone for the firm, as we actively explore the world for inspiration and resources that set our work apart from the ordinary. We aspire to create spaces with a soul, blending architectural and aesthetic elements that elicit emotions as one travels through them. Position Overview: As the part-time Business Manager, you will play a crucial role in the operations of our interior design firm. The ideal candidate will bring both strategic and operational expertise to the table, with a strong understanding of working in a creative service-based business. This role is not day-to-day bookkeeping; the focus is financial oversight, reporting and managing of time billing and client invoicing Key Responsibilities: Business Operations: Working with the owner overseeing the business operations of the firm, ensuring efficiency and alignment with business objectives. Financial Management: Manage the firm's financials, including budgeting, invoicing, and accounts payable/receivable. Provide regular financial reports and insights to the leadership team. Oversight on payroll, working with our payroll vendor. Client Relations: Serve as a point of contact for clients regarding project billing, contracts, and payments. Ensure clear communication and smooth financial transactions. Human Resources: Assist in employee management tasks, such as onboarding, time tracking, and team communications. Business Development Support: Assist with the preparation of proposals, presentations, and contracts for new business opportunities. Vendor Relations: Manage relationships with suppliers, contractors, and service providers. Ensure timely procurement of materials and services. Building management support: Oversee leases with building businesses/tenants, insurances for the firm, and communication with building vendor and tenants Business Management: Working with the owner, lead creation and oversight of our business plans. Qualifications: Minimum of 5 years of experience in business management, operations, or project management, preferably in the interior design, architecture, or creative industries. Strong understanding of financial management, including budgeting, invoicing, and basic accounting practices. Experience with project management software and accounting tools. Experience with Notion is a plus. Excellent organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment, a strong sense of urgency for follow-through Ability to work independently with minimal guidance, excellent work ethic. Strong communication skills, both written and verbal, with the ability to work effectively with clients, vendors, and internal teams. Ability to handle confidential information with discretion and professionalism. Self-motivated, proactive, and able to work independently as well as part of a small, collaborative team. Familiarity with interior design processes and terminology is a plus but not required. Knowledge of and/or experience with EOS. Personable, energetic and adaptable and alignment with our core values. Able to use discretion with confidential information. Work Schedule & Compensation: This is a part-time position, approximately 20 hours per week. Flexible hours are available to accommodate your schedule. Competitive hourly rate based on experience. Position is hybrid: In the office at least two days (16 hours) per week and the other hours can be from home. How to Apply: Please submit your resume, a brief cover letter and references to ******************* with the subject line “Business Manager Application - [Your Name].” In your cover letter, please include a few sentences about why you're interested in working with us and how your experience aligns with the position.

We're Hiring: Office Administrator - Metal Fabrication Company Our metal fabrication company is looking for a full-time Office Administrator to join our team on the West Side of Chicago. This is a fully in-person position, Monday-Friday, offering the opportunity to be an integral part of our daily operations. Responsibilities: Manage day-to-day office tasks, ensuring smooth operations Maintain accurate records and financials using QuickBooks (2+ years of experience required) Utilize Microsoft Excel, Word, and Outlook for administrative tasks Handle invoicing, accounts payable/receivable, and payroll support Organize and maintain records, reports, and documentation with strong attention to detail Communicate with vendors, clients, and team members to coordinate workflow Support administrative tasks related to metal fabrication and construction projects Qualifications: Proficient in QuickBooks (minimum 2 years of experience required) Strong knowledge of Microsoft Office programs, including Excel Highly organized, detail-oriented, and efficient in a fast-paced environment Experience in a construction or metal fabrication office is a plus Location: On the West Side of Chicago (this is not a remote position)

The Office Administrator provides comprehensive administrative functions in a professional and courteous manner within a staffing firm. Individual will support the Human Resources Recruiting team on varied administrative functions, projects and initiatives. Key Responsibilities Provide comprehensive administrative support Responsible for the visitor management process. Answer and direct incoming phone calls for the group. Provide efficient and courteous response to all callers; anticipate calls requiring special handling and work with others to determine the appropriate protocol. Coordinate office supply and kitchen supply orders and deliveries; maintain the primary supply room and employee/visitor kitchens. Provide bookkeeping duties within QuickBooks, invoicing and receipt of payments Submit candidates into various HR platforms Proofread resumes Work with insurance carriers on workman's compensation reporting. Liaison with the Office of the Building on facility related matters and utilize the building work order system to report general maintenance needs. Human Resources Support: Manage data entry and audit of ATS Review of resumes from perspective candidates Tracking and scheduling candidates, preparing employee communications, Prepare expense reports Technical Skills MS Office Suite Bullhorn ATS experience a plus Quick Books a plus

Dunn Solutions Group is a digital transformation consultancy focusing on E-Commerce, Analytics, and Marketing Automation. We are looking for an enthusiastic and motivated Office Coordinator to: Provide support for our office including, but not limited to, HR compliance, data entry, filing, records management, and assisting with general office projects. Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing, and shipping packages, and updating contact database and employee list. Coordinate with our Network and Systems Engineer on all office equipment. Manage organization charts and employee directory for the company. Assist our recruiters/sales professionals with administrative projects as they arise. Work with our Controller to drive daily operations of accounting while receiving, entering, and paying bills through QuickBooks. Ensure all employee records are accurate and up to date. Supervise and coordinate overall administrative and office activities (holiday parties, summer parties, and team building events.) Coordinate appointments/meetings and manage staff calendars and schedules. Assist in the onboarding process for new hires. Responsible for general office readiness tasks including inventory/resupply of general office areas. Filing and sorting incoming mail Act as an official point of contact for administrative needs Other duties as assigned or directed by management. Skills and Qualifications: 2-3 years of Office Management or Executive Assistant experience Highly organized with strong attention to detail Excellent written and verbal skills Resourceful and able to execute tasks with minimal supervision Ability to multitask and handle competing priorities Displays good judgment and confidentiality when working with sensitive material Proficient in Microsoft Excel, Word, PowerPoint, and Outlook Associates degree

Opportunity: Seton Montessori is seeking a detail-oriented and mission-driven Business Manager to oversee the organization's financial management, and general operations to ensure the school runs efficiently and sustainably while supporting the faculty, staff, children, families, and adult learners we serve. This full-time, year-round position offers the successful candidate an opportunity to apply their skills and passions while becoming an integral part of a well-established, dynamic professional community. In this in-person role, the Business Manager will contribute meaningfully to Seton's work with families, schools, and adult students, supporting the mission and impact of Seton Montessori Institute and Schools. This position is ideal for a mission-driven professional who thrives in a collaborative, child-centered environment and is passionate about supporting a Montessori learning community. About Seton Montessori Institute and Schools Established in 1965, Seton Montessori Institute and Schools is a renowned Montessori community located in Clarendon Hills, Illinois. Our mission is to prepare children and adults to become thoughtful, effective agents for peace and progress in themselves, their communities, and the world. Seton Montessori School serves children from infancy through 12 years of age, providing a nurturing environment that fosters independence, curiosity, and a lifelong love of learning. Our 6-acre campus includes wooded areas, outdoor playscapes, and a variety of animals, offering ample opportunities for exploration and connection with nature. As a lab school for Seton Montessori Institute, we are committed to academic excellence, social-emotional development, and respect for the whole child. Our programs are faithful to Montessori's global vision and design while cultivating a spirit of scientific inquiry. Seton Montessori Institute, founded in 1970, is a teacher and Montessori school administrator preparation institute affiliated with the American Montessori Society (AMS) and accredited by the Montessori Accreditation Council for Teacher Education (MACTE). Over the past six decades, we have graduated thousands of qualified and caring educators and leaders who serve communities across the United States and around the world. Our dedication to Montessori education is reflected in our commitment to fostering a collaborative, diverse, and respectful community. We seek team members who share our passion for Montessori principles and our mission to nurture confident, capable, and compassionate learners. Key Responsibilities: Financial Management Accounts Receivable: Manage tuition billing, payment plans, and financial aid allocations for adult and child students Accounts Payable: Process all inbound bills, validate, and present to leadership for signing Maintain accurate financial records, prepare reports, and ensure compliance with audits and tax regulations Contribute to the organization's annual budget process in collaboration with leadership Work closely with leadership on strategic financial planning Administrative & Strategic Support Collaborate with the leadership team of the organization to ensure fiscal responsibility and ethical policy design, maintenance, and implementation Report to the Board of Directors for the nonprofit organization on a quarterly basis Partner with the Executive Director and leadership team to maintain smooth daily operations Support enrollment efforts by managing tuition agreements and financial aid applications Manage vendor contracts, operational supplies, and facility maintenance agreements Provide support for independent CPA's preparation of annual audit and Forms 990 and 1099s Foster positive relationships with families, staff, and external partners Qualifications: Bachelor's degree, preferably in business administration, finance, accounting, or a related field Experience in financial management, preferably in an educational or nonprofit setting Familiarity with database management, Quickbooks, and general digital literacy Strong organizational, problem-solving, and interpersonal skills Ability to handle sensitive information with confidentiality and professionalism Detail oriented with a focus on improving efficiency and simplicity of processes Demonstrated commitment to collaborative, diverse, and inclusive community-building Experience in education organizations and/or familiarity with Montessori education is a plus Position Details: $50-55,000 annual salary 30-35 hours per week In-person position based in Clarendon Hills, IL Benefits Include: Group health insurance Optional group dental and vision insurance Short-term disability, long-term disability, and life insurance 401K plus company match of up to 3% salary Paid time off and paid vacation days Tuition remission for children attending Seton Montessori School Paid professional development A dynamic and caring professional community with growth opportunities Seton Montessori Institute & School is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.