Office Manager Jobs in Guilderland, NY

The Office Administrator will support a large office in the Troy, NY area. They will be the administrative support contact for a large corporate office and should have experience in a similar environment. Responsibilities include but are not limited to: Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office and kitchen appropriately Facilities support, for example coordinating with a plumber, electrician, or repairman etc. as needed Represent the company professionally as the first person people see at reception Support AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections) Preparing the office, catering, conference rooms etc. for visits from Executives Any other ad hoc administrative support duties that arise Minimum Requirements: 3+ years of experience in an administrator role (supporting an office as a whole, rather than support an individual or small group) Experience supporting a large corporate office of at least 100-150 people Strong Excel skills Comfortable with light technology support like printers, copiers, and Wi-Fi Experience being responsible for facilities management (coordinating property repairs, supplies inventory etc.) Experience interacting with executives Oracle or Horizon (Oracle) experience is preferred, but not required This will be a permanent contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Salary will vary dependent on individuals' relevant experience between a range of $60-$70K. Benefits include health, dental, vision, and 401K.

Employment Type: Full-Time, Experienced Department: Litigation Support CGS is seeking a Front Office Manager to join our team supporting the legal mission of a large federal agency. This position will allow candidates to demonstrate expertise in office management by providing managerial support and successfully interacting with clients or attorneys. CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: - This is a high-level, high-visibility position which requires the candidate to be onsite 5 days per week. - The individual must be prepared to closely interact with high-level staff to complete assignments with little oversight. - The individual must be confident in their interactions and possess a professional demeanor and work ethic. - The position plays a vital role in the day-to-day operations of the client. Only very experienced candidates very experienced candidates will be considered. This is not a position to grow into. The candidate must have proven, successful, long-term relevant experience to be considered. - Schedule and coordinate Senior Management calls/meetings via Zoom, MS Teams, etc. - Setup and initiate hybrid meetings - Coordinate with IT to resolve equipment technical issues - Make travel arrangements using the E2 application (training provided) - Reconcile travel expenses for Senior Management using the E2 application - Be available to make travel adjustments in the E2 application as needed after travel has commenced - Answer and direct incoming calls to appropriate parties - Coordinate site events with dignitaries as needed - Coordinate scheduling with inside/outside parties - Direct correspondence to appropriate parties - Organize workload, processes, physical objects and spaces as needed - Schedule appointments - Communicate on behalf of Senior Management as needed Qualifications: - At least four years of progressively more responsible supervisory and management experience, including proven capabilities and communication skills to successfully interact with clients or attorneys - Experience interacting with the public via phone or the front desk - Experience ordering and maintaining documents - Exceptional phone etiquette - Experience operating a multiline phone system - Experience reviewing written text for typographical consistency, grammar and spelling. - Experience or skill managing day-to-day operations of a high-level office - Experience in office organization or non-specialized business operations - Experience with MS Office Suite - PowerPoint, Word, Excel and Outlook - Experience supervising and directing other office support staff as needed - Ability to learn new applications - Must be a self-starter, quick learner, resourceful and take initiative - Exceptional oral and written communication skills are required - Undergraduate degree required. Ideally, you will also have: - Law degree, advanced technical certification, or other pertinent graduate degree preferred Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. - Health, Dental, and Vision - Life Insurance - 401k - Flexible Spending Account (Health, Dependent Care, and Commuter) - Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Email: ******************* $89,301.33 - $114,816 a year

Full Job Description This role is for a Dunkin Donuts Office Manager/Accountant role. We are looking for a highly detailed oriented and self-motived individual who can work independently. The individual will need to have strong Quick book, accounts payable, accounts receivable, bookkeeping and Payroll experience. Efficient multi-tasking skill is imperative in our fast pace and progressing business. Requirements: * Must be proficient in QuickBooks, Excel, Microsoft Word. Must be able to use quickbooks and collaborate with our accountant. * Make reports o each store's food and labor costs * Monthly bank reconciliations, Maintenance of AR & AP, Maintenance of payroll & various other office functions. * Detail oriented with strong organizational skills * Excellent Written and Verbal communication skills * Labor reports and record keeping Job Type: Part-time

Department/Unit: Pathology Administration Work Shift: Day (United States of America) Salary Range: $55,895.80 - $83,843.71 We have an exciting opportunity in the Department of Pathology at Albany Med to join our multidisciplinary team of professionals to lead the administrative staff in the Department and manage all administrative aspects of the Department operations The position includes a broad range of administrative and management duties to be performed in a dynamic academic healthcare setting. The Manager of Administrative Operations ensures successful oversight of the administrative operations in the Pathology Department and the Histology Clinical Research lab. The Manager of Administrative Operations supervises administrative staff consisting of 5 direct reports. In conjunction with the Practice Administrator, the Manager ensures efficient financial management of all revenue and cost-related activities in the department and revenue optimization and quality initiatives as well as improvement of day-to-day administrative and clinical operations. The Manager of Administrative Operations communicates effectively with the faculty, staff, and clinical personnel to ensure smooth day-to-day administrative operations. The Manager of Administrative Operations utilizes a broad range of skills and abilities to ensure all tasks are adequately prioritized and performed with integrity. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Thanks for your interest in Success Academy! Running the largest, fastest-growing, and highest-performing network of public charter schools in New York City takes a village - families, children, teachers, staff and faculty, advocates and supporters alike. We would love to welcome you to our community! We work tirelessly every day to ensure each child in NYC has access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through the doors of one of our 53 schools in NYC a fair shot at reaching his or her potential. Job Description Thanks for your interest in Success Academy! Running the largest, fastest-growing, and highest-performing network of public charter schools in New York City takes a village - families, children, teachers, staff and faculty, advocates and supporters alike. We would love to welcome you to our community! We work tirelessly every day to ensure each child in NYC has access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through the doors of one of our 53 schools in NYC a fair shot at reaching his or her potential. We are seeking a Lead, Edge Office to report to the Executive of Scalability and Project Management Office. This role will be responsible for planning, executing, and managing the work of identifying areas of improvement within processes, systems, and workflows and designing, codifying, and implementing standardized processes and systems that are optimized and digitized to the extent possible. Key Responsibilities In the role of Lead, Edge Office, you will need to: Develop mastery in Edge continuous improvement processes and tools with emphasis on Problem Solving Process, Visual and Daily Management, and Transactional Process Improvement Continue to improve upon our in house problem solving (Edge) tools and support the adoption of these processes and tools within Success Academy as the enterprise's standard continuous improvement methodology Educate and coach employees on Edge principles, methodologies, and best practices. Empower teams to identify opportunities for improvement and implement solutions.. Lead problem-solving sessions and root cause analyses to resolve issues and challenges within processes. Implement solutions that prevent recurring issues and create continuous improvement Drive targeted and radical improvements by applying the Edge methodologies Collect and analyze performance data to identify trends, inefficiencies, and areas for potential improvement. Track key performance indicators (KPIs) and measure the success of Edge initiatives Provide informal and formal counsel to Success Academy's teams on how best to apply Edge methodologies and think differently about the work. Provide regular updates to senior management on Edge initiatives, progress, and outcomes. Ensure that all stakeholders are informed about ongoing improvements and their impact. Ensure effective project and change management processes to manage the cultural and operational changes that Edge initiatives require and drive sustainable improvements. Qualifications Education: Bachelor's degree in Engineering, Business Administration, Operations / Supply Chain Management education, or a related field Experience: Minimum of 7 years of experience in continuous improvement or a related role Experience applying Danaher Business Systems, Fortive Business Systems, and/or Lean Six Sigma Proficiency in process mapping software and Google Suite. Strong ability to interpret data, recognize trends, draw meaningful conclusions, and make data-driven decisions. Strong leadership and project management skills Ability to maintain confidentiality and handle sensitive information with discretion. Preferred Attributes Ability to work through, synthesize, and narrate complex issues Excellent communication and presentation abilities Strong interpersonal skills with the ability to interact effectively with diverse populations The Lead, Edge Office must work closely with a broad base of constituencies across Success Academy and will be expected to exhibit: High expectations for quality of work and a reflex to improve with urgency at every turn Ability to deep dive into data and manage multiple shifting priorities Excellent organizational, program management, problem-solving Ability to work through, synthesize, and narrate complex issues or new initiatives with a sense of ownership, drive, and urgency Influence skills in order to drive understanding and adoption An ease to challenge thinking and assumptions Nimble, proactive go-getter energized by the opportunity to be part of a dynamic, results-driven, entrepreneurial culture where change is rapid An eagerness to learn and take ongoing feedback to grow and achieve full potential. Compensation Range Annual Salary: $140,000.00 - $160,000.00 Exact compensation may vary based on skills and experience. Already an employee of Success Academies? Please go to your Okta Dashboard> Workday> Applications> Career to apply via our Internal Careers page. We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth.Learn more about our philosophy, benefits, and team at ************************************************ Success Academy Charter Schools does not offer employment-based immigration sponsorship.

The Front Office Manager plays a crucial role in ensuring the smooth operation of the hotel’s front desk and guest services. This position is responsible for overseeing daily front office activities, managing staff, and ensuring an exceptional guest experience from check-in to check-out. ESSENTIAL DUTIES AND RESPONSIBILITIES: Approach all encounters with guests and team members in a friendly, service-oriented manner. Maintain regular attendance in compliance with The Hotel standards, as required by scheduling, which will vary according to the needs of the hotel. Maintain high standards of personal appearance and grooming for self and staff. Always comply with The Hotel standards and regulations to encourage safe and efficient hotel operations. Must, always, be attentive, friendly, helpful and courteous to all guests, managers, and other team members. Schedule guest service agents and night audit as applicable. Assist the Operations Manager and General Manager with reviews, training, coaching and counseling, and development of staff to achieve hotel service quality standards. Oversee and participate in guest registration and check out procedures. Motivate staff and establish a productive working environment for hotel. Achieve budgeted revenues and expenses and maximize profitability related to the rooms department. Assist management with the implementation and execution of programs to ensure that the hotel’s room occupancy and Average Daily Rate objectives are met. Analyze and generate reports and communicate information to team members and appropriate departments. Have full knowledgeable of hotel property, amenities, area attractions and transportation options. Maintain correct procedures for hotel accounting, credit control and handling of financial transactions. Maintain procedures for security of monies, guest security. In depth knowledge of all emergency procedures. Strive to increase the level of guest satisfaction by sharing all guest service data provided. Set goals with the Operations Manager & GM for improvement of low scoring items. Respond quickly to guest requests or complaints in a friendly manner and appropriate action is taken. Follow up to ensure guest satisfaction. Conduct training classes regarding safety, security, department procedures and service guidelines. Fulfill Manager on Duty shifts. Motivate, coach, counsel and discipline all team members according to The Hotel standards. Develop team member morale and ensure all team members are fully trained. Maximize room revenue and occupancy by reviewing status daily. Analyze variances, monitor credit report and maintain close observation of daily house count. Review Guest Service staff’s time punches and submit to accounting in a timely basis. Prepare team member schedules according to business forecast, payroll budget guidelines and productivity requirements. Perform all jobs within the Front Desk, Reservations and Night Audit, when needed. Work closely with accounting on follow-up items, i.e. returned checks, rejected credit cards, team member discrepancies, etc. Ensure logging and delivery of all messages, packages, and mail in a timely and professional manner. Maintain constant and effective communication with Housekeeping, Reservations, Sales and Accounting Operate cell phones and radios efficiently and professionally in communicating with hotel staff. Ensure proper use of radio/phone etiquette within the department. Maintain lobby and front desk presence. Maintain safety deposit boxes per hotel standards. Manage sell out opportunities, review arrivals report, and check on rooms inventory. Ensure correct and accurate cash handling at the Front Desk. Attend mandatory safety and other training meetings as required. Performed any and all other duties as assigned. REQUIREMENTS: Education & Experience: 2 to 5 years hospitality related experience Proven financial knowledge and solid computer skills required. Physical Demands: Long hours sometimes required, including nights and weekends. Overnights based on needs. Light work-Exerting up to 50 pounds of force occasionally, and /or 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Ability to stand for long hours at a time, sometimes for entire shift. As MOD, ability to move quickly to various departments on property. Required Competencies: Must be able to convey information and ideas clearly, both oral and written. Must work well in stressful, high-pressure situations. Must be able to evaluate and select among alternative courses of action quickly and accurately. Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary. Must be effective at listening to, understanding and clarifying concerns and issues raised by team members and guests. Must have the ability to assimilate complex information, data, etc. from disparate sources and consider adjust or modify to meet the constraints of a particular need. Must be able to prioritize departmental functions to meet due dates and deadlines. Must be able to work with and understand financial information and data, and basic arithmetic function. Strong Computer skills and financial knowledge required. Working knowledge of computer systems to include Outlook, Microsoft products and other industry related systems.

Carver Companies is a leading provider of construction materials, marine transportation, and infrastructure services across the East Coast, with operations in New York, South Carolina, Florida, Georgia, and Canada. Headquartered in Albany, NY, we operate stone quarries, a construction company, marine terminals, and a marine fleet supporting both commercial and government clients. For over four decades, Carver Companies has been recognized for operational excellence, sustainability, and innovation. As a privately held, entrepreneurial company, we prioritize adaptability, accountability, and proactive leadership. We are looking for professionals who thrive in dynamic, hands-on environments and are eager to contribute to our continued growth and success. The Opportunity Carver Companies is seeking a Receptionist / Office Assistant to join our team. The Receptionist / Office Assistant is responsible for managing the front office of Carver Companies' corporate headquarters by greeting visitors, answering phone calls, directing inquiries to the appropriate staff, handling mail, managing office supplies, and performing administrative tasks to ensure smooth office operations. Key responsibilities include: * Greeting visitors: Welcoming clients and guests upon arrival, directing them to the correct office or person. * Answering phone calls: Receiving incoming calls, transferring them to the appropriate department or individual, and taking messages when necessary. * Mail handling: Receiving, sorting, and distributing mail, including packages and deliveries. * Office administration: Maintaining office supply inventory, ordering new supplies as needed through purchasing department. * Data entry: Inputting information into computer systems when necessary to assist office staff. * Basic administrative tasks: Copying documents, faxing, filing as needed. * Providing customer service: Addressing inquiries from visitors and clients in a professional and courteous manner. Skills and qualifications: * Excellent communication skills, both verbal and written * Strong interpersonal skills * Proficiency in office software (Microsoft Office Suite) * Ability to multitask and prioritize tasks effectively * Detail-oriented with strong organizational skills * Professional appearance and demeanor What we offer: * Highly Competitive Pay * Great Health Insurance with a no deductible plan option available * Group Life Insurance * Long Term Disability * Paid Time Off and Holidays * 401k with up to 8% match * Employee-Owned Company investment opportunity * Dental, Vision, FSA, Enhanced Short Term Disability, AFLAC, Voluntary Additional Life Insurance, Employee Assistance Fund and more also available. * A great team and a pleasant work environment * Compensation range $19.00- $24.00 per hour based on qualifications and experience. Actual compensation may be higher or lower. Carver Companies is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, or any other protected status under federal, state, or local laws. * Employment is at-will, meaning either the employee or the company may terminate employment at any time, with or without cause or notice, except as provided by law. * Salary disclosure is in accordance with New York State wage transparency laws.

We are seeking an organized, proactive, and detail-oriented Office Manager/Administrative Assistant to join our client's team located near Malta, NY. This vital role bridges communication and operations, ensuring efficient office management and seamless collaboration among staff, clients, and external vendors. You'll support the leadership team in managing Human Resources, Office Operations, and IT coordination while driving the organization's strategic objectives. Responsibilities of the Office Manager/Administrative Assistant will include: Human Resources Support Partner with management on recruitment, onboarding, and retention efforts. Coordinate talent acquisition, including job postings, candidate interviews, and survey evaluations. Oversee new hire onboarding and assist with employee reviews and exit processes. Manage benefits enrollment and facilitate annual training sessions (e.g., Harassment Prevention, Cyber Security). Provide assistance with workers' compensation and other employment claims. Update and maintain the Employee Handbook annually. Administrative and Office Operations Manage daily office operations, facilities, and inventory. Serve as the primary contact for staff IT needs, coordinating with outsourced vendors. Oversee equipment assignment and decommissioning and manage system access for employees. Coordinate meetings, events, and executive calendars. Handle mail processing, deposits, and record cash receipts. Facilitate client onboarding and internal training schedules. Manage office communications, including announcements and newsletters. Sales and Marketing Assistance Create and schedule social media posts, blogs, and marketing content in collaboration with the executive team. Announce key milestones, new hires, and birthdays internally and online. Represent the company at chamber and local networking events. Update website content, including employee profiles and blogs. Qualifications of the Office Manager/Administrative Assistant: 3+ years of experience in operations management or administrative roles preferred. Highly organized, detail-oriented, and able to juggle multiple priorities. Strong communication skills, both verbal and written. Proficiency with Microsoft Office applications (Outlook, Excel, Word). Positive, self-motivated, and team-oriented attitude. Willingness to learn and adapt to new challenges. Pay for this position is commensurate with experience and education, ranging roughly from $55,000 - $65,000. To see a full listing of all our open positions, please visit: ****************************************************** red Shift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team! We are looking for a **Office Manager.** BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan. Salary range for this position is $50,000 - $60,000 annually. This range represents the anticipated low and high end of the salary for this position. **Key Responsibilities:** + Provide direction and leadership to the office team + Provide support for sales, marketing, and division activities and events, including literature, trade shows, advertisements, and group event planning + Ensure all office operations are carried out in an appropriate, efficient and cost-effective way - Improve office systems, processes and best practices + Manage office supply inventory and oversee supply efficiency and improvements + Assist leadership to ensure the organization's processes remain legally compliant + Train and supervise office staff + Assist leadership to coordinate facility maintenance + Assist leadership to ensure branch compliance with health and safety policies + Complete daily, weekly and monthly processes in Accounts Payable and Accounts Receivables + Liaise with Payroll Department USSCO Location **Qualifications:** + Requires excellent oral and written skills to effectively communicate with employees, vendors, and personnel at other branch offices. + Requires ability to process complex time sensitive data and information from multiple sources, make decisions based on this data, and to effectively communicate the related required actions to vendors and other personnel. + Requires knowledge of and the ability to use a variety of standard office equipment. + Requires education generally equivalent to a High School diploma. It is desirable for the incumbent to have attained additional business-related education, such as an Associate's Degree in Business. + Requires 1 to 3 years of relevant experience. + Requires strong knowledge of and the ability train others in MS Windows & Office Products. + Requires the ability to present a clean professional image. + Able to handle rapidly changing priorities in highly visible and stressful situations. + Rapid learner with ability to multi-task in a fast-paced changing environment. + Ability to communicate effectively in a multicultural and multinational environment. + Ability to speak and communicate in English. **About Us:** A leading provider of access, specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring, industrial services and related solutions to more than 30,000 customers worldwide. With over 40,000 employees and operations in more than 27 countries, we deliver more value by helping customers improve productivity and safety on every jobsite. BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status. **Notice to all potential job candidates:** Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for any special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our EthicsPoint at the link below and provide the name of the individual and any other documentation or proof of such act. EthicsPoint - Brand Energy & Infrastructure Services.

Service Center Saratoga Springs Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. OUR OFFICE ADMINSTRATOR FOR THIS POSITION CAN MAKE UP TO: $18.00-$22.00 per hour! BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

Provides superior customer service for the Career Center and collaborates with the team to support office operations, including budget management. Oversees career management systems and other platforms. Partners with employer relations to facilitate employer/alumni engagement with a specific focus on increasing the quantity, quality and variety of job/internship opportunities and programs. Coordinates workshops and events, including scheduling, marketing and promotions. Work Days: Monday - Friday Shift Start/End Time: 8:30am - 5:00pm Hours Per Week: 40 Weeks Per Year: 52 Position Title: Office Coordinator Pay Status and Classification: Non-exempt, Regular Full-time Supervisor: Executive Director of the Becker Career Center Position Purpose: Provides superior customer service for the Career Center and collaborates with the team to support office operations, including budget management. Oversees career management systems and other platforms. Partners with employer relations to facilitate employer/alumni engagement with a specific focus on increasing the quantity, quality and variety of job/internship opportunities and programs. Coordinates workshops and events, including scheduling, marketing and promotions. Essential Responsibilities and Duties: Customer Service: Provides initial phone and in-person contact for visitors, and reviews and processes incoming email throughout the day and triages to appropriate staff members or respond to basic requests. Oversees and mentors student career assistants at the front desk and assists with office support training. Administrative: Manages Handshake, which includes the calendar of events, online appointment scheduling system, employer job/internship module, and manages data tracking for all programming. Maintains the accuracy and security of highly confidential student, alumni and employer data by collaborating with other departments including ITS, Dean of Students, and Registrar's office. Manages office supply inventory and reconciles the accounts payable process for various orders/purchasing needs. Reports and manages any facility or IT needs for the office. Manages technology systems including reviews, collaborations with other departments, implementation, onboarding, and data analysis. Edits basic website content and links. Assists the Executive Director with scheduling appointments, visits, traveling, reconciling receipts and managing calendar. Provides additional general office support as needed and pitches in to assist colleagues during peak times. Employer Relations: Collaborates with the employer relations team to process and market employer/alumni requests for job/internship postings, resume referrals, on-campus recruiting, information sessions, and other events. Meets regularly with the Senior Associate Director of employer relations and attends weekly team meetings. Supports collaboration with other departments, especially College Relations to develop opportunities to engage alumni and parents in career-related education and events. Budgeting and Reporting: Manages the multiple Career Center budget accounts including directing receivables to correct account and tracking expenditures. Works closely with the Executive Director on account updates and with forecasting budgets. Tracks participation in all programs and events, maintains the data, and generates statistical reports to provide key metrics to support the annual Career Center assessment of results including producing the Annual Report. Manages the first destination data collection process including using Qualtrics, coordinating participation in the Pre-Commencement Fair, and collaborating with the Office of Institutional Research. Maintains the accuracy and security of highly confidential student, alumni and employer data by collaborating with other departments including ITS, Dean of Students, and Registrar's office. Provides superior customer service for the Career Center and collaborates with the team to support office operations, including budget management. Oversees career management systems and other platforms. Partners with employer relations to facilitate employer/alumni engagement with a specific focus on increasing the quantity, quality and variety of job/internship opportunities and programs. Coordinates workshops and events, including scheduling, marketing and promotions. Qualifications: Associates of Arts, Business, 3-5 years of customer service and administrative experience or a combination of relevant education, training, certifications, and work experience. Experience and skill effectively communicating in a collaborative environment. Ability to follow directions and work independently on projects with a strong attention to detail. Highly proficient in Microsoft Word, Excel, PowerPoint, Publisher and Google Suite. Knowledge of, or ability to learn recruiting systems software (e.g. Handshake, PeopleGrove, Workday, etc.). Ability to train students in office etiquette and to interact effectively with students, staff, faculty, alumni, employers, parents, etc. Familiarity with managing budgets is preferred. Able to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals. Able to anticipate, deliver on, and exceed the expectations of constituencies served e.g., students, faculty, alumni, supervisees, and colleagues. Ability to organize, manage, and complete multiple priorities in a timely manner. Able to introduce and drive innovation in ways small and large. Able to proactively identify and pursue relevant learning and professional development opportunities and apply new knowledge, insights, and skills to enhance results. Compensation: The annual salary range for this position is $20 - $23 per hour. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College's good faith and reasonable estimate of the rate/range of possible compensation at the time of posting. Location: Schenectady, NY We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don't believe you meet every one of our preferred qualifications. We offer exceptional benefits including: Generous Vacation, Sick, and Personal Time Winter Recess Break in Addition to Paid Holidays Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts) Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs Employee Scholarships toward Certifications, Seminars, Training and Professional Development Pre and Post Tax participation in a 403(b) Retirement Plan Salary Continuation Program in the event of Disability Tuition Assistance Program for Employee, Spouse and/or Dependents Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions. E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).

Do you thrive in a fast-paced & exciting environment? Do you have a passion for bringing joy to others? Do you want to be part of a company that not only cares for and uplifts their team members but also the community around them? Then Saratoga Casino Hotel may be the place for you! We offer highly competitive benefits and wages, opportunities for career growth, all in a fun & unique working environment. About Us: As the premier entertainment destination for the Capital Region, Saratoga Casino Hotel consistently strives to fulfil one promise to all of our guests, “To create special experiences one guest at a time.” If you would like to be part of the amazing team of people it takes to fulfil this special promise, Saratoga Casino Hotel welcomes you to apply! Your Role: Our successful Office Coordinator will be able to fulfill the following job duties: Assist with the efficient operation of office procedures within designated dept. Provides administrative support to all departments. Assists with recording minutes for all meetings as requested. Coordinated daily outgoing and incoming office mail with USPS, UPS and FedEx. Assists with accurate recordkeeping and filing. Assists contract and insurance management. Aides in the filing and recordkeeping with state and federal licensing and permit requirements. Orders office supplies and ensures items are stocked. Assists with researching, editing and drafting responses and other written material. Assists payroll with accurate and timely payroll processing for multiple properties. Collects and verifies time sheets as needed. Assist with updating payroll records by entering changes to employee information, benefits, tax filing, and job title changes. Provides clerical back up for the Finance Department. Maintains a positive and energetic attitude that sets an example for all team members. Keys to Success in this Role: The Office Coordinator promotes outstanding relations with all guests and fellow Team Members by providing service in a friendly, swift, and responsible manner. They thrive in a team base environment where everyone consistently uplifts and supports each other through detail-oriented work and regularly doing what it takes to ensure all necessary work is completed. Minimum one (1) year of office administrative experience. Three (3) years preferred. Ability to type 40 WPM Previous experience and the ability to comfortably use Microsoft 10 products such as Excel, Word and Outlook. Excellent verbal and written communication skills. The ability to multitask in a busy environment. Previous experience using safe guards to conceal confidential information. Why Saratoga Casino Hotel? Competitive Medical, Dental, & Vision Insurance Vacation & Sick Time That Promote Work/Life Balance Company Paid Life Insurance 401(k) with 4% Match Free Employee Assistance Program Attendance Bonus Robust Employee Recognition Program $20.00 YMCA Memberships Local and National Discount Programs Though EAP & Tickets@Work STASH Hotel Partner Program Offering $69 per Night Hotel Across North and South America Unlimited growth potential Delicious FREE Meals in Our Team Dining Facility

The Role This position performs a variety of administrative and operational functions in support of the venue team. Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions. Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations. Responsibilities This position performs a variety of administrative and operational functions in support of the venue team. • Draft letters, reports and other correspondence in a timely, accurate manner. • Provide routine information regarding events, operations, policies and procedures for various operations within the unit. • Maintain a variety of files and records of information (e.g. attendance, event files, expense records, employee files, etc.). • Prepare various schedules as required. • Enforce and implement corporate policies and procedures and remain well informed of all office functions on a daily basis. • Meet with vendors and Non-Profit Groups to assist with negotiating contracts (with directions from the General Manager or Corporate), Scheduling, and completing services or needed. • Maintain and order all necessary supplies and materials for the offices using corporate programs. • Serve as keeper of the records for all current and closed files within the office. • Maintain all necessary contracts, lease agreements, etc. for office equipment including copiers, computers & software. • Make cost projection for budget related to office maintenance expenses based on past expenditures, projected growth and workload. • Review or prepare labor schedules. • Perform other related duties, tasks and responsibilities as required from time to time • This position will incorporate duties of other positions, including, but not limited to: Cash Room Supervisor, Accounting Clerk and Payroll Clerk. Qualifications: • High school diploma. • Six months of experience in office management principles and procedures. • Work independently, exercising judgment, and initiative. • Excellent verbal and customer service skills. • Knowledge of MS Office and typing skills. • Ability to participate in a team environment. • Ability to understand written and oral direction and communicate same with others. • Mobility is needed to attend various meetings and events. Hours may be extended or irregular to include nights, weekends and holidays. Travel may be required. $18 per hour Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training. Follow and encourage your team to follow all safety policies and procedures, including but not limited to looking for and reporting any unsafe work conditions, and complete company-wide safety training and any additional job specific safety training. Report all safety incidents (injuries and illnesses) into the company's risk management system (Origami Risk) on the same day that the safety incident has been reported to you. Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Cardinal Health Sonexus Access and Patient Support helps specialty pharmaceutical manufacturers remove barriers to care so that patients can access, afford and remain on the therapy they need for a better quality of life. Our diverse expertise in pharma, payer and hub services allows us to deliver best-in-class solutions-driving brand and patient markers of success. We're continuously integrating advanced and emerging technologies to streamline patient onboarding, qualification and adherence. Our non-commercial specialty pharmacy is centralized at our custom-designed facility outside of Dallas, Texas, empowering manufacturers to rethink the reach and impact of their products. **Together, we can get life-changing therapies to patients who need them-faster.** **_Responsibilities_** The Case Manager supports patient access to therapy through Reimbursement Support Services in accordance with the program business rules and HIPAA regulations. This position is responsible for guiding the healthcare providers through the various process steps in support of their patient's journey to therapy. These steps include patient referral intake, investigating all patient health insurance benefits, identifying & initiating prior authorization and step therapy reviews, proactively following up with various partners including the insurance payers, specialty pharmacies, support organizations, and the patient/physician to facilitate coverage and delivery of product in a timely manner. + Must demonstrate efficiency and strong organizational skill + Mediate effective resolution for complex payer/pharmacy issues toward a positive outcome to de-escalate + Proactive follow-up with various contacts to ensure patient access to therapy + Call interactions are primarily outbound: Must demonstrate superior customer support talents that remain in compliance with standard call quality expectations. + Must communicate clearly and effectively in both a written and verbal format + Must meet the daily task and benefit investigation goals associated with a high enrollment volume/low patient interaction program. **_Qualifications_** + High School Diploma or GED preferred + 3-6 years experience in related field preferred + 1-2 years experience conducting and documenting patient health insurance benefit investigations, prior authorizations, and appeals, preferred + Knowledge of Medicare, Medicaid and Commercially insured payer common practices and policies, preferred + Critical and creative thinking, preferred + Knowledge of the Health Insurance Market Place and the Affordable Care Act preferred + Knowledge of Medical/Pharmacy billing and coding is preferred + Important to have a strong attention to detail **_What is expected of you and others at this level_** + Applies acquired job skills and company policies and procedures to complete standard tasks + Works on routine assignments that require basic problem resolution + Refers to policies and past practices for guidance + Receives general direction on standard work; receives detailed instruction on new assignments + Refers to policies and past practices for guidance + Receives general direction on standard work; receives detailed instruction on new assignments **TRAINING AND WORK SCHEDULES:** Your new hire training will take place 8:00am-5:00pm CT the first week of employment. Attendance is mandatory. This position is full-time (40 hours/week). **Employees are required to have flexibility to work a scheduled shift of 7am-7pm CT.** **REMOTE DETAILS:** You will work remotely, full-time. It will require a dedicated, quiet, private, distraction free environment with access to high-speed internet. We will provide you with the computer, technology and equipment needed to successfully perform your job. You will be responsible for providing high-speed internet. Internet requirements include the following: Maintain a secure, high-speed, broadband internet connection (DSL, Cable, or Fiber) at the remote location. **Dial-up, satellite, WIFI, Cellular connections are NOT acceptable** . Download speed of 15Mbps (megabyte per second) + Upload speed of 5Mbps (megabyte per second) + Ping Rate Maximum of 30ms (milliseconds) + Hardwired to the router + Surge protector with Network Line Protection for CAH issued equipment **Anticipated hourly range:** $21.50 per hour - $30.65 per hour **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 05/04/2025 *if interested in opportunity, please submit application as soon as possible. The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

VTG delivers force modernization and digital transformation solutions across warfighting domains. A trusted partner to our Defense and National Security customers, we leverage innovative technologies, deep domain knowledge, and advanced technical expertise to deliver agile solutions matched to the mission. Whether improving speed to capability, redefining readiness, modernizing IT infrastructure, or integrating and securing digital assets, VTG delivers. We are hiring a Program Management Office Manager to support a NAVSEA program for Ship Integraity and Performance Engineering based in Washington, DC in a hybrid capacity. What will you do? * Manages and directs the work of project managers and provides managerial financial and administrative oversight for multiple projects. * Monitors project scopes, costs, schedules, staffing, communications, outside vendors, and contractual deliverables. * Develops standards, processes, and tools used for effective project scheduling and to set and manage quality targets. * Addresses internal or vendor issues that may impede project delivery and develops solutions. * Tracks at risk metrics and facilitates actions to keep projects on track. * Establishes data collection and reporting processes to capture key metrics of project activities and to provide periodic reporting. * Manages subordinate staff in the day-to-day performance of their jobs. * Ensures that project/department milestones/goals are met and adhering to approved budgets. Do you have what it takes? * At least 5 years of experience and Bachelor's Degree in engineering or in the field/related area. * Must be able to obtain and maintain a secret clearance. * Must be a US Citizen. * Project management certification, preferred. This position is contingent upon contract award. Pay Range: VTG's estimated starting pay range is $129,412-189,688 annually, which is a general guideline for the geographic location. When extending an offer, VTG also considers work experience, education, skill level, market considerations and may possibly include contractual requirements which may cause an offer to fall outside of this range.

Office Manager II - Physician Practice - - (2507B) Description The Impact You Can Make Team Impact This position serves as a working manager and is responsible for the daily operations of a physician practice or health center, including front office operation and coordination of clinical scheduling and operations. The Glens Falls Hospital Impact Mission Our Mission is to improve the health of people in our region by providing access to exceptional, affordable, and patient-centered care every day and in every setting. How You Will Fulfill Your Potential Responsibilities Maintains harmonious working relationships and clear communication practices for purposes of continually improving patient care. Serve as working manager in front office, oversee daily activities of the office, handling unexpected problems or issues, contacting appropriate person to resolve issues as necessary. Organize workload and prioritize and delegate tasks as needed. Insure proper staffing levels, covering unanticipated absences, vacations, etc. Supervise Medical Secretaries and Medical Records Clerks, and other medical office staff, ensuring proper registration, billing, referral procedures are followed. Directs others in the implementation of front office standards. Qualifications Education/Accredited Programs High School graduate A minimum of 3 years experience in a medical environment, with exposure all aspects of the role Supervisory experience preferred Licenses/Certifications/Registrations Valid NYS Drivers License Skills/Abilities Ability to use a computer and the following windows-based applications: Medent, MS word, MS Access Proficiency with medical terminology Ability to effectively communicate sensitive information. Respond to questions from physicians, staff, and the public Ability to apply common sense understanding to carry out instructions and solve problems as they relate to responsibilities Sensitivity to confidential patient information. Demonstrated leadership and delegation skills. Ability to effectively lead a diverse team. Communities We Serve Located in the foothills of the beautiful Adirondack mountains, Glens Falls is conveniently located a short drive away from the capital region and Lake George. Work at the top of your profession and jumpstart your next career here at Glens Falls Hospital! Salary RangeThe expected base rate for this Glens Falls, New York, United States-based position is $29.91 to $38.46 per hour. Exact rate is determined on a case-by-case basis commensurate with experience level, as well as education and certifications pertaining to each position which may be above the listed job requirements.BenefitsGlens Falls Hospital is committed to providing our people with valuable and competitive benefits offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are available to active, full-time and part-time employees who work at least 30 hours per week, can be found here. Primary Location: US-NY-CambridgeJob: Administrative/ClericalSchedule: RegularJob Type: Full-time Scheduled Time of Shift (format example: 7a-7p, 8a-4:30p): 7-7Job Posting: Mar 12, 2025, 7:21:56 PM

Are you a highly organized and detail-oriented professional looking for a dynamic role in a well-established, family-owned business? Out Pittsfield client seeking an Office Coordinator to join their team and provide essential support across all departments. If you thrive in a fast-paced environment, enjoy problem-solving, and have strong multitasking skills, we’d love to hear from you! This is a full time, temp to hire opportunity with a starting pay range of $20-$22/HR What You’ll Do: Serve as the first point of contact, answering and directing calls professionally. Maintain office efficiency by ordering and managing supplies. Accurately enter invoices into our system. Utilize FedEx’s website to generate shipping labels. Prepare and complete Certificates of Compliance for shipping. Maintain and organize documentation for ISO Certification. Process and prepare payroll with accuracy and confidentiality. Assist with general office tasks, including filing and document management. What We’re Looking For: Strong attention to detail and ability to multitask. Proactive problem-solving skills and initiative. Excellent communication and interpersonal skills. Proficiency in office software and basic accounting systems. Experience with ISO documentation and payroll processing is a plus! If you’re ready to take on a key role in our office operations, apply today and become a valued member of our team!

Nakuuruq is seeking a Office Manager to work in the Northern Capital Region (NCR) in support of a program supporting the Administration for Strategic Preparedness and Response (ASPR). Responsibilities + Maintain office services by organizing office operations and procedures. + Design and maintain filing systems. + Review and approve supply requisitions. + Assign and monitor clerical functions. + Conducts additional office tasks as required. Qualifications + Bachelor's of Arts (BA) or Bachelor's of Science (BS) degree in a relevant field. + 4-6 years of experience in an office manager position. + Knowledge using Microsoft Office Suite of programs including Word, Outlook, and Excel. + Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. + Ability to work independently, self-motivated, and proactive. + Must be able to pass an HHS Public Trust background check. Desired Qualifications + Experience using Microsoft SharePoint. Posted Salary Range 38.21-38.21 Benefits Information SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at ******************** or ************ (information about job applications status is not available at this contact information). Job: Office & Administrative Support Travel: None Organization: Nakuuruq Clearance: Able to Obtain Public Trust Work Type: On-Site Remote: No ReqID: 2024-8244

Manhattan Dental Arts is seeking a dynamic leader to join our innovative dental partnership network. Be part of a team dedicated to creating beautiful, healthy smiles through advanced dentistry and exceptional patient care. Role: Dental Office Manager Location: Manhattan, NY Compensation: $75,000+ (Based on Experience) 🏢 About Our Practice We are a multi-disciplinary team passionate about: Advanced general, restorative, and cosmetic dentistry Cutting-edge technology and artistic approach Comprehensive patient care Collaborative healthcare excellence 🎯 Leadership Impact Drive practice success through strategic management Create exceptional patient experiences Lead and inspire a high-performing team Optimize practice operations and workflow Contribute to regional business objectives 📋 Key Responsibilities Oversee daily practice operations and team management Drive production and collection targets Implement efficient workflows and protocols Manage patient financial arrangements and insurance relations Ensure professional treatment plan presentations Coordinate with lead dentist and management office 💫 Ideal Candidate Profile 2-3 years of dental management experience Bachelor's degree preferred Strong leadership and communication abilities Results-driven with attention to detail Passion for healthcare excellence 🎁 Comprehensive Benefits Competitive base salary ($75,000+) Health, dental, and vision coverage 401(k) with matching contributions Life and disability insurance Paid vacation and holidays Professional development opportunities Join Our Vision Be part of a forward-thinking practice where science, technology, and artistry converge to create exceptional patient care. Your leadership will help shape the future of dental healthcare in NYC! FLSA Status: Exempt We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, protected veteran status, disability status or other legally protected status. We will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. Completion of this form is voluntary and will only be used to report on candidate demographics. Nothing contained in this form will be accessible or used in hiring or other employment decisions. Information provided will be recorded and maintained in a confidential file for reporting purposes only.