Office Manager Jobs in Elwood, NY

Our client, a tech company based in Rockaway Beach, NY is currently hiring for a Facilities & Office Manager to join their tight-knit team. This is a full-time role, based out of their HQ in Rockaway Beach from 9AM - 5PM Monday to Friday. Duties: Correspondence Management: Responsible for reading, understanding, sorting, handling, and scanning all incoming office-related correspondence. Office Maintenance: Accountable for basic office maintenance, asset tracking, resupply, and upkeep. Logistics and Coordination: Handle travel arrangements, staff coordination, calendaring, event planning, shipments, and mail. Financial Oversight: Manage the financial aspects of office expenses, including tracking receipts and other related items. Contractor Management: Oversee facility contractors as needed. Security and Access Control: Handle security, monitoring, and badging. (Career path to assistant security officer is available). Daily Operations: Conduct beginning of day set up, end of day walk through, and lockdown. Vendor and Equipment Management: Oversee and maintain office equipment, manage vendors, and coordinate food deliveries. Organizational Systems Management: Maintain neat, efficient, and consistent organizational systems, including electronic filing and records, and personal and staff tasking. Operational Improvement: Continuously work towards the improvement of office operations. Policy Enforcement: Implement and enforce office policies. Requirements: Valid drivers license Eligibility for Clearance (must pass a commercial background investigation) Prior experience with office organization/management Comfort and familiarity with computers A vehicle (for supply runs) - costs will be reimbursed. Lifting of at least 20 pounds from time to time Neat, efficient and consistent organization systems Attention to detail, self-starter, timely Ability to travel to assist with business functions Benefits Medical, Dental, Vision, PTO 401(k)) Salary Range $55,000 to $70,000 plus up to $16,632 in benefits.

The Company: Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 250+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe. The Position: Friedman Vartolo LLP is seeking a skilled Office Manager to oversee daily mailroom operations, including managing the automated mail program, distributing workloads, and ensuring timely delivery of outgoing mail. The ideal candidate will supervise document production, maintain office supplies, and ensure the proper maintenance of office equipment. Strong communication skills are essential for liaising with building management, vendors, and assisting with social event coordination. Additionally, the Office Manager will identify process improvements, manage office errands, maintain a clean environment, and support the performance management of direct reports. This role is perfect for someone who thrives in a fast-paced, collaborative environment. Key Responsibilities: Oversee daily mail operations, including but not limited to managing automated mail program, ensuring appropriate workload distribution, and overseeing timely delivery of outgoing mail. Supervise document printing, production, and preparation, assisting team when needed. Maintain and timely management of supply inventory of the office, kitchen, and mailroom. Ensure proper maintenance of office equipment/appliances. Assist with communication with building management in all offices regarding simple inquires and acting as liaison for complex issues. Communicate with vendors regarding supplies and services; ensure accurate and timely correspondence. Identify and implement process improvements for mail handling and office services to enhance efficiency. Manage and perform errands as needed, including the delivery of documents and other office-related tasks. Assist in coordination of social events with administrative departments. Responsible for ensuring office is maintained to the highest degree of order and cleanliness. Participate in performance management of direct reports; including but not limited to performance reviews, coaching, and development. Requirements: Minimum of four years of experience in office management or a similar role, with a strong background in mail room operations. Proven ability to manage multiple tasks, prioritize effectively, and maintain high organizational standards. Advanced computer skills; familiarity with mail processing systems and office software. Excellent verbal and written communication skills; ability to interact professionally with staff and vendors. Excels at working in a fast-paced environment. Proficient in streamlining workflow processes Experience people leader, managing remote staff a plus. Willing to travel as needed to alternate office locations. Capable of lifting heavy items and managing materials up to 50 pounds. Flexible, adaptable, and accountable with a proactive approach to problem-solving and process improvement. Compensation/Benefits We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at ******************************* to request an accommodations. Location Garden City, office

Office Manager - Join Our Dynamic Team! Are you an organized, detail-oriented professional who thrives in a fast-paced environment? We're looking for an Office Administrator/Manager to keep our operations running smoothly and support our team! What You'll Do: Oversee office operations, keeping everything organized and efficient Manage administrative tasks, client inquiries, and office supplies Process payments, track expenses, and assist with payroll Support employee onboarding and HR documentation Handle phone calls, emails, and ensure top-notch customer service Prepare reports and maintain accurate records What We're Looking For: Highly organized with great attention to detail Strong communication and problem-solving skills Experience in office administration, bookkeeping, or HR support Proficiency with Microsoft Office and Google Suite (QuickBooks Online a plus!) A team player who enjoys wearing multiple hats in a small business environment Why Join TestTakers? Impactful role in an education company that does meaningful work Collaborative and supportive team environment Opportunities for growth and professional development If you love supporting education, keeping things running smoothly, and are ready to make an impact, we'd love to hear from you! Apply today!

The success of any relationship is based upon honesty, open communication and integrity. The relationships built at Detail Renovations are constructed upon that very foundation. The livable works of art we create in partnership with our clients, industry leading architects and interior designers and specialized craftsmen is a result of collaboration, agility and working toward a shared vision. We truly enjoy the creation process and we operate from that passion and excitement from initial meeting past project completion. Our focus is always on the bigger picture, to make our client's visions a reality. Our efforts are consistently in the details, none are too small and all are given the attention they deserve. We measure our success not by the projects completed but by the glowing accolades our clients share. Their appreciation of our above and beyond efforts, hands-on approach, creative solutions, high quality standards and respect of their space are our greatest achievements. "A vision of luxury, functionality and comfort, a home should be nothing short of excellence" David Dynega ,CEO A gift for seeing the highest potential within a space is what led David Dynega to found Detail Renovations in 2002. The renovation and construction industry was a natural fit for David, working in it alongside family since the age of 11. After receiving his Bachelors degree in Business Finance from Baruch College, David established Detail Renovations with a passion to prove the stereotypical contractor reputation wrong. His goal is not just to make the dreams of his clients become a reality, but to surpass them through the highest levels of persistence, communication, organization and professionalism he holds himself and his staff to. David's desire to leave his clients glowingly happy is the motivation behind the solutions-oriented, high-energy and positive environment he creates in the Detail Renovations offices and every work site he visits. When he's not completing an item on his punch list, David loves to relax near (or on) the water with his loving wife, son and their first baby, their dog Chewie, in their hometown of Locust Valley, NY. Operations/Office Manager This is an excellent opportunity for a self-motivated and detail-oriented Operations/Office Manager to join a hard-working team working on high-end residential projects. This opportunity is with a firm that has a transparent, collaborative, challenging, rewarding, and trusting work environment, and culture. Provide guidance and grow your experience with this talented team. We are seeking an organized and detail-oriented Operations/Office Manager to oversee the administrative operations of our luxury/high-end renovations company. The ideal candidate will play a pivotal role in maintaining smooth office procedures, managing staff, and ensuring efficient communication within the company and with clients. The Operations/Office Manager will contribute to creating a seamless experience for our clients and supporting the overall success of our luxury renovation projects. If you are a proactive and driven professional with a passion for luxury renovations and a proven track record in operations/office management, we invite you to apply for the position of Operations/Office Manager. Join a dynamic team and contribute to the success of prestigious projects, making a lasting impact on the world of luxury renovations. Key Responsibilities • Ensure the company financials are up to date and current. • Create all new contracts and change order for clients ensuring that payments can be executed in an effective and timely manner. • Maintain a good relationship with property managers and other key partners through periodic meetings and reporting. • Continually monitor subcontractors COI, insurance and licenses which will limit company exposure. • Prepare company paperwork for annual insurance audits to ensure insurance premiums are accurate. • Perform all necessary office management duties to ensure smooth operation of the company. • Assist in marketing efforts to help the company grow their client/market base. • Following and Implementing workflow procedures and processes. • Ensuring that clients are satisfied. • Upholding the company's image in the market. • Continually look for and implement better, more efficient, and effective ways to do the work. Key Impact Areas • Financial • Contracts/Jobs • Vendors/Subs • Key Partnerships/Client Satisfaction • Insurance • Office Management • Marketing & Company Brand • Procedures and Processes Qualifications • Bachelor's degree in business administration, management, or a related field. • 6+ years of proven experience in office management or administrative roles, preferably within the luxury renovations or construction industry. • Strong organizational skills with the ability to multitask and prioritize effectively. • Excellent written and verbal communication skills, with a high level of professionalism. • Proficiency in Microsoft Office Suite and office management software. • Detail-oriented mindset and problem-solving abilities. • Ability to manage and lead a team of administrative staff. • Familiarity with basic bookkeeping principles and financial administration. • Positive attitude, adaptability, and a strong work ethic. Compensation and Benefits • Annual Salary + Full Benefits Package • Full Benefits Package - Medical & Dental (50% coverage by employer), 401K with company match, PTO, Sick Days, Holidays, In-office lunches, boat trips, happy hours, and nighttime dinners/outings, and more.

The Bookkeeper / Office Manager is a full-time position and handles both the financial and administrative aspects of an office, managing tasks like bookkeeping, payroll, and office operations, while also preparing reports and ensuring accuracy in financial record. The ideal candidate will have a minimum of five (5) years' experience in a traditional office environment with proven experience using QuickBooks Online. The candidate must possess the ability to think and act independently with strong problem solving, analytical and negotiating skills, as well as proven skills in prioritizing and managing multiple situations simultaneously. Additionally, the candidate must demonstrate outstanding communication skills, and a proven record of client follow-up. Key Responsibilities · Financial reporting to including budgets, balance sheets, reconciliations, job costing and aging reports required at various frequencies. · Collections to include rigorous oversight of accounts receivables. · Manage and process accounts receivable (AR) and payable (AP), including entering and verifying all client invoices, vendor bills, and project purchase orders using QuickBooks Online and Jobber · Payroll administration to include expense tracking for employee reimbursement and chargeback accuracy to clients. · Oversee vendor relationships ensuring best rates and payment terms are met · Stay up to date with best practices and legal requirements related to finance and operations. · Review, negotiate and manage insurance policies, including health, auto, workers comp, property · Administer employee benefit programs in coordination with brokerage firms, ADP or internal · Maintain financial records in paper and cloud-based file systems · Receive calls or emails from clients or staff and coordinate to proper individuals for resolution · Calendar management of field tech staff, in coordination with Field Service Manager · Oversee maintenance and upkeep of the office environment · Manage office supplies and vendor relationships for service such as security, cleaning and repairs Knowledge, Skills, and Abilities · Extensive understanding of QuickBooks Online (minimum 3 years) · Proficient use of Microsoft Office 365. This includes Word, Excel, Outlook and Teams with demonstrated proficiency in Excel. · Adobe Pro including converting other types of documents into pdf, compiling pdf documents; paginating and searching pdf documents. · Effective oral and written communication skills. · Ability to work effectively in a fast-paced environment with changing priorities, while maintaining professionalism and strong rapport with all team members. · Consistently maintains a professional demeanor, appearance, and work environment · Knowledge of “Jobber” dispatching / billing software a plus This is a permanent full-time benefited position. Standard days and hours of work are Monday through Friday on site in Mt. Vernon (Fleetwood) NY. 10am to 6pm. This is not a remote position Please note this job description is not designed to represent a comprehensive listing of activities, duties or responsibilities that are required. About Us Digital Media Systems, Inc. is a leading provider of audio-visual solutions for the motion picture industry. We have represented the high-profile interests of Hollywood film studios, postproduction, and cinema exhibition facilities, as well as industry defining product manufacturers. Our goal is to provide superior products, technologies, support, and services to the entertainment industry in an efficient and comprehensive manor.

ZetrOZ Systems is a healthcare technology company specializing in the development of the latest soft tissue healing therapeutics. With deep research partnerships with the US Government, the company focuses on bioelectronic systems for delivering Sustained Acoustic Medicine (sam ). Our proprietary medical technology platforms are designed to treat acute and chronic musculoskeletal conditions, enhancing tissue recovery and relieving pain. Located in Trumbull, CT, ZetrOZ Systems serves millions of patients globally, with innovations proven to accelerate the body's natural healing processes. Role Description This is a full-time, on-site role for an Office Manager located in Trumbull, CT. The Office Manager will oversee the day-to-day administrative operations of the office, manage office equipment and supplies, and ensure smooth communication among team members. The role involves handling administrative duties (sick leave, vacation requests, scheduling), supporting office administration tasks to enhance organizational efficiency (daily touch points on team member goals and project), and provide general staff management. Administrative and Operational Tasks: Managing Office Operations: Overseeing day-to-day activities, including scheduling, coordinating tasks, and ensuring efficient workflows. Staff Management: Supervising administrative staff, delegating tasks, and ensuring proper training and performance. Resource Management: Managing office supplies, equipment, and facilities, including ordering, inventory, and maintenance. Budgeting and Financial Oversight: Managing the office budget, tracking expenses, and ensuring adherence to financial policies. Communication and Coordination: Serving as a central point of contact for internal and external communications, including managing emails, phone calls, and correspondence. Event Planning: Organizing company events, meetings, and conferences. Data Management: Maintaining and organizing databases, files, and records. Scheduling: Creating and managing schedules for staff, meetings, and events. Problem-Solving: Addressing and resolving issues or concerns that arise in the office. Ensuring Compliance: Making sure the office adheres to company policies, procedures, and legal requirements. Supporting HR: Assisting with recruitment, onboarding, and employee relations. Improving Efficiency: Identifying and implementing process improvements to enhance office productivity and efficiency. Maintaining a Positive Work Environment: Fostering a positive and productive work environment for all employees. Skills Required: Strong Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain a structured approach to work. Excellent Communication Skills: Ability to communicate clearly and effectively, both verbally and in writing. Interpersonal Skills: Ability to build relationships, collaborate with others, and resolve conflicts. Problem-Solving Skills: Ability to identify and resolve issues efficiently and effectively. Time Management Skills: Ability to manage time effectively and meet deadlines. Computer Skills: Proficiency in using office software and other relevant technologies. Leadership Skills: Ability to motivate and guide staff. Business Acumen: Understanding of basic business principles and practices. Qualifications 5-years Experience in Administrative Assistance and Office Administration 5-years Experience in Related Industry Manufacturing, Healthcare, Biotechnology etc. Bachelor's degree in Business Administration, Management, or related field

We are looking for a Freelance Office Assistant for a top company in Greenwich, CT! Responsibilities: Responsible for capturing clear and concise notes during key executive meetings, talent assessments, and other critical sessions. Serve as a gatekeeper and liaison between the SVP and internal/external stakeholders. Prepare meeting agendas, presentations, reports, and other materials as needed. Assist in the execution of strategic initiatives by tracking progress, managing timelines, and following up on action items. Handle confidential information with discretion and professionalism. Support additional strategic projects and initiatives as needed. Required Qualifications: 3+ years of experience in an administrative corporate setting. Ability to work independently, exercise sound judgment, and maintain confidentiality. Speed typing (typing test required) Strong proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and other productivity tools. Excellent written and verbal communication skills. Highly organized with strong attention to detail and the ability to multitask. Strong interpersonal skills with the ability to build relationships across all levels of the organization. Ability to adapt quickly to changing priorities and deadlines. Bachelor's degree required. Flexible to travel as needed. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Responsibilities Welcome clients and visitors by greeting them either in person or by telephone Answering the phones and referring to the appropriate department or person. Maintain reception area cleanliness and monitor potential security risks Setting up board room meeting space and providing refreshments to guests Maintain and stock office supplies book travel arrangements Distributing and overseeing incoming and outgoing mail Requirements Bachelor's degree 2+ years of relevant experience Strong working knowledge of MS Office Exceptional interpersonal and customer service skills Strong attention to detail and a positive attitude The annual base salary range is $60,000 to $75,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

We are seeking a proactive and organized Office Administrator to support daily operations, assist with marketing and outreach efforts, and ensure smooth internal processes. This role involves general administrative support, light marketing tasks, data organization, and team coordination. The ideal candidate is detail-oriented, tech-savvy, and able to multitask effectively in a fast-paced environment. Key Responsibilities: Oversee office operations, ensuring smooth day-to-day workflow and team coordination. Manage scheduling, emails, and communication to keep projects and tasks on track. Support marketing efforts, including social media updates, email campaigns, and light graphic design. Maintain and organize internal databases, outreach lists, and company records. Assist in sourcing and organizing data for business development initiatives. Work closely with management to streamline processes and improve efficiency. Handle general administrative tasks such as document management, data entry, and reporting. Qualifications: Strong organizational and multitasking skills with high attention to detail. Excellent written and verbal communication abilities. Proficiency in Microsoft Office and familiarity with marketing tools (e.g., Canva, Constant Contact, social media platforms) is a plus. Ability to work independently, take initiative, and adapt to shifting priorities. Previous experience in an administrative, marketing, or operations role is preferred. This is a great opportunity for someone who thrives in a dynamic work environment and enjoys supporting a growing team. If you're highly organized and eager to contribute to a fast-paced business, we'd love to hear from you!

Located adjacent to the residential tower, expert service and world-class luxury combine in the Raffles Hotel Jeddah, which is ready to welcome you and your guests at any moment. Here, the high standards, special touches, and trademark elegance of the Raffles brand are the ultimate compliment to the charm and beauty of a stay in Jeddah. Job Description We are seeking a dynamic and results-driven Assistant Director of Sales to join our team in Jeddah, Saudi Arabia. This key leadership role will be instrumental in driving our sales strategy, managing high-performing teams, and achieving ambitious revenue targets. Collaborate with the Director of Sales to develop and implement effective sales strategies aligned with company goals Lead, mentor, and motivate a team of sales professionals to achieve and exceed sales targets Analyze market trends, competitor activities, and customer needs to identify new business opportunities Develop and maintain strong relationships with key clients and partners Monitor sales performance metrics and prepare regular reports for senior management Implement and optimize sales processes to improve efficiency and effectiveness Conduct sales forecasting and contribute to budgeting processes Represent the company at industry events, trade shows, and client meetings Ensure compliance with company policies, industry regulations, and local laws Collaborate with marketing, product, and customer service teams to enhance overall customer experience Qualifications Bachelor's degree in Business Administration, Marketing, or related field; MBA or advanced degree preferred 7+ years of sales experience, with at least 3 years in a sales leadership role Proven track record of meeting or exceeding sales targets and driving team performance Strong understanding of sales strategies, methodologies, and best practices Excellent leadership, communication, and interpersonal skills Proficiency in CRM software and business intelligence tools Advanced presentation, negotiation, and problem-solving skills Experience in the Middle Eastern market, particularly Saudi Arabia, is highly desirable Knowledge of the Saudi Arabian business landscape, culture, and market dynamics Fluency in English; Arabic language skills are a plus Sales management certifications (e.g., Certified Sales Leader) are advantageous Willingness to travel as required for business development and client meetings Additional Information Being a Raffles employee means embodying and conveying the brand and the company mindset through our Heartiest service culture. #J-18808-Ljbffr

We are working with a top tier financial services seeking a highly motivated Branch Market Administrator to join their dynamic team in Stamford, CT. This role is ideal for a financial professional with strong leadership capabilities, administrative expertise, and regulatory knowledge. The Branch Market Administrator will be responsible for overseeing day-to-day operations, ensuring compliance with industry regulations, and supporting financial advisors in achieving business goals. Key Responsibilities: Provide leadership and administrative support to financial advisors and branch personnel. Oversee operational processes to ensure compliance with firm policies and regulatory requirements. Act as a liaison between financial advisors and various internal departments, facilitating smooth workflow and operational efficiency. Supervise administrative staff and manage branch operations, including risk management, client service, and financial reporting. Assist in implementing strategic initiatives to improve client experience and business development. Monitor regulatory changes and ensure branch adherence to FINRA, SEC, and firm compliance standards. Handle escalated client service issues with professionalism and efficiency. Provide training and mentorship to administrative and junior staff. Qualifications: Licenses: Series 7, 66, 9, and 10 (or equivalent supervisory licenses). Experience: 2-5 years of experience with a leading financial institution. Management Experience: Prior experience in an Administrative Manager role or other leadership position within the financial services industry. Strong knowledge of financial products, branch operations, and compliance requirements. Excellent communication, organizational, and problem-solving skills. Ability to manage multiple priorities in a fast-paced environment. Why Join Us? Competitive salary and comprehensive benefits package. Opportunity to work with a top-tier financial institution in a thriving market. Professional development and career growth opportunities. Collaborative and client-focused work environment. If you meet the qualifications and are looking to advance your career in financial services, we encourage you to apply!

Base: $70K to $85K depending on experience plus bonus Responsible for assisting Producers and Account Managers in maintaining and strengthening relationships with clients. Support Account Manager activities to ensure the retention of quality business and superior customer service. Responsibilities Issue certificates of insurance as well as endorsements Ordering, pulling loss-runs Develops, maintains, and strengthens strong working relationships with clients, underwriters, and carrier representatives. Fields and responds promptly to inquiries from client, carriers, Producers, attorneys, and accountants. Support ownership of customer concerns and feedback until the resolution is successfully accomplished. Attends pre‐renewal meetings and discusses renewal exposures and strategy with clients. Assist in the new & renewal activities from start through close. Assist in preparing proposals, application, and other necessary policy records in coordination with Producers. Prepares summaries of insurance, schedules and proposals needed for account review. On-line quoting; verifies accuracy and facilitates corrections, as needed between client and carrier. Assist with pre‐audit analysis and meets with client and carrier personnel at audits and inspections. Required Skills Minimum 1 years in the P&C industry P&C license required EPIC agency Mgt experience is A+ High volume agency experience BA or BS or relevant industry experience Proficient in Microsoft Office Ability to work collaboratively

Business Type: Family Office Investment and Equity $ 55,000 /yr Full Time About Our Client's Organization Our client's organization was founded in 1991. They pride themselves on a great supporting team culture and an organization that thinks big, to grow the business as big as it can grow. The office is in an excellent location in upscale Fort Lee, NJ. The area is known for its great neighborhoods and top education systems in New Jersey State, making it an ideal place for the candidates and families. A super easy commute to Manhattan, NY is only a 5 minutes' drive via the George Washington Bridge, offering a scenic view of the Hudson River and the Upper West Side. Additionally, the location is within a 15 -20-minute drive to major international airports, A-rated shopping malls, restaurants, golf range, and walking distance to great cafes, bars, restaurants, a local theater, and Modern Building complexes. Also, there are frequent and multi route NJ transit buses to and for Manhattan as well as nearby neighborhoods. Description of the Role: This role will be responsible for assisting the Family Office team of C-suite, investment director and financial manager. The Office Administration Staff plays a critical role in supporting who is highly motivated Administrative Staff to provide support to senior members of the team. This role will require strong work ethic, and excellent communication skills. The ideal individual will possess strong administrative, organizational and communication skills and have the ability to exercise good judgment in a variety of situations to maintain a realistic balance among multiple priorities. This is an ideal candidate hard-working and self-motivated individual who is extremely detailed, organized and enjoys being challenged with new responsibilities. Key Responsibilities Office Administration Support: Act as gatekeeper to professionals and maintain relationships with clients or guests, prospective clients and the CEO, CIO and the investment and finance management team of the organization. Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with the CEO, CIO and the investment and finance management team. Schedule internal and external meetings; coordinate supporting technology. Assist in the development of internal and external meeting materials to ensure professionals are prepared for the CEO, CIO and the investment and finance management team's schedule, conferences and speaking engagements and follow up on any action items. Send and reply to emails on behalf of professionals; draft other correspondence. Cover multiple phone lines and communicate with clients as requested. Communicate with the CEO, CIO and the investment and finance management team on a regular basis. Assist in event planning, arrange travel for professionals, including flights, cars, hotels, visas and other reservations for the CEO, CIO and the investment and finance management team. Track, prepare and process expense reconciliations, out-of-pocket reports and invoices. Handle confidential documents and correspondence as needed. Maintain entry of data and data integrity in databases including Outlook contacts and client tracking databases. Manage preventative maintenance schedule for all facilities appliances and office supplies. Courier Services, distribute packages and mail as delivered for the day: Maintain FedEx & Messenger Services Required Qualifications: 1 to 3+ years of office administrative experience, preferably within financial services Bachelor's degree with Accounting or Mathematics major preferred. Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed. Excellent verbal and written communication skills and attention to detail. Professional presence, positive demeanor and strong interpersonal skills. Service-oriented approach; hospitality or customer service background a plus. Must be team-orientated, trustworthy and display strong follow-through High level of integrity, sound judgment and strong work ethic. Proficiency in Microsoft Office Suite. Bilingual Korean /English fluency required Benefit: Paid Time Off Paid Holidays Retirement Plan Health, Dental and Vision Insurance *Our client does not sponsor visa status.

To provide the highest-level administrative support to specified department personnel, including often working independently on highly complex, special assignments relating to departmental affairs. As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies´ success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, diversity and inclusion, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim´s high regard for our employees. **This role is based on-site at our Ridgefield, CT location with hybrid flexibility of 2-3 days per week on-site.** **Compensation Data** This position offers a base salary typically between ($75K) and ($122K). The position may be eligible for a role specific variable or performance-based bonus and or other compensation elements. For an overview of our benefits please click here. (***************************************************************** **Duties & Responsibilities** + Utilizes extensive knowledge in a variety of areas to provide an advanced level of administrative support to one or more individuals within a specified department or departments. + Support may include: generation of reports, filing, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, Input and tracking of purchase orders, tracking of department budgets, processing of check requests and invoices through the internal system, ordering and managing of departmental supplies, expense report reconciliation, training class support, and general staff support. + Responsible for organizing and coordinating meetings and events (local, U.S. and international), including logistics, hotel arrangements, and other details for senior management. + Contacts are frequent with individuals outside the company and / or members of senior management within BI. Uses appropriate interpersonal styles to work collaboratively with colleagues and team members to achieve departmental objectives. Helps to overcome barriers, provides on-going feedback to the work team, and facilitates adjustments as directed by management. Monitors progress against expectations and addresses performance gaps in a timely manner. Fulfills work team responsibilities and demonstrates a personal commitment to accomplishing departmental objectives. Proactively identifies opportunities for process improvement within specified department. + Demonstrates comprehensive knowledge of Boehringer´s mission, business processes, policies and practices, and applies knowledge within own technical area to develop relatively advanced work results. + Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company´s excellent reputation within the medical and pharmaceutical community. **Requirements** + Business School certification, or Associates degree from an accredited institution, or equivalent work experience. + Minimum of eight to ten (8-10) years of administrative, customer service and/or relevant business experience. + Five-plus (5+) years of previous administrative experience with BIPI preferred. + Applies an advanced level of knowledge / skills to a wide range of interdepartmental responsibilities and serves as a resource to others. + Satisfactory performance record. + Demonstrates acceptable level of performance for all Administrative Assistant V competencies as defined in the Career Pathway criteria. + Demonstrated expert knowledge of Microsoft Office (Word, Excel and PowerPoint), including MS Project required. + Demonstrated ability to take ownership and proactively identify business process improvements. All qualified applicants will receive consideration for employment without regard to a person's actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.

Job Details Entry Lake Success Hub - Lake Success, NY Full Time High School $22.00 - $24.00 Hourly Up to 25% Day Admin - Clerical Under the supervision of the Supervisor of Administrative Supports, the Office Manager is responsible for the day-to-day hub site operations at assigned location(s). Duties and Responsibilities: Be the point person reinforcing all hub site safety protocols as per agency policy and procedure. Welcoming staff and visitors, directing them to the appropriate workstation or conference room. Be the contact for any site issues during business hours, including heating/cooling, leaks, door/lock, and plumbing issues. Helping to keep Hub clean by wiping desks and keeping sanitizing stations stocked. Cleaning and maintaining the conference room, desk stations and kitchen including the refrigerator, if applicable. Restocking bathroom (where) applicable and general office supplies. Assist and coordinate as needed, the scheduling and preparations for meetings or ACA/NY events. Conduct reception activities, including answering phones and directing calls. Provide clerical support to the Hub operations, including preparing mail, retrieving mail/packages, scanning documentation, writing, and responding to emails, and preparing written summaries of data when needed. Utilize Stamps.com to create stamps, certified mail, and priority mail. Track all incoming and outgoing mail and shipments. Type letters, reports, documents, and other materials; assist in maintaining data bases. Maintain office supplies and equipment by ordering from Staples.com. Keep active inventory of Hub equipment and supplies. Coordinates pickup/delivery of office equipment and packages. Maintains the printers/copiers, making sure printers are filled with paper and are functioning properly. Manage the shredding bins. Receives returns of employees' technology equipment and facilitate the shipping of items to the Information Technology (IT) Department. Assist employees in receiving technology from the Hub location. Act as a liaison to other support department to troubleshoot concerns at the hub site (Ex.Works with IT to troubleshoot internet issues for the Hub location). Participate in agency wide groups and meetings as required. Attend department/team meetings, trainings, supervisions, etc. as scheduled and in accordance with agency practice and policy. Maintain confidentiality. Perform other duties as assigned. Qualifications High School Diploma or equivalent. Computer literacy in basic Microsoft applications, email, and the internet. Familiarity with or ability to rapidly learn HIPAA-compliant practices. Demonstrated strong interpersonal and customer service skills. The ability to manage multiple priorities and deadlines with an attention to detail. Ability to work autonomously. Ability to be flexible in a fast past office environment. Demonstrate professionalism, respect, and ability to work in a team environment.

Dental Office Manager Love making people smile? Join Diamond Braces as office manager and enjoy exciting GROWTH opportunities, Medical, Dental, Vision, 401K Match and PTO and supportive TEAM dedicated to creating world-class SMILES. Ready to turn smiles into your career? Let's meet! Why Diamond Braces? At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives. Benefits: Health, Dental, and Vision PTO 401(k) with company match Discounted orthodontic care for you and your family Ample growth & advancement opportunities Convenient office locations Essential Functions: Team Management: Lead and manage the office team, ensuring smooth operations and fostering a positive work environment. Provide guidance, support, and motivation to team members. Training and Development: Oversee the training and development of staff, ensuring they have the skills and knowledge necessary to perform their roles effectively. Recruiting: Participate in the recruitment process, from interviewing potential candidates to making hiring decisions, ensuring the office is staffed with qualified and motivated individuals. Compliance and Regulations: Ensure the office complies with all relevant laws, regulations, and company policies, maintaining a high standard of practice. Patient Relations: Manage patient relations, addressing concerns and ensuring a high level of customer service is provided at all times. Financial Management: Oversee office budgets, billing, and financial reporting, ensuring financial goals are met. Inventory and Supplies: Manage the inventory of office and dental supplies, ensuring the office is fully stocked and operational at all times. Scheduling and Workflow Management: Optimize office scheduling and workflow to ensure maximum efficiency and patient satisfaction. Maintain Accurate Records: Ensure all patient and office records are maintained accurately and securely, in compliance with legal and regulatory requirements. Stay Flexible: Be ready to handle additional tasks as required, adapting to the dynamic needs of the practice. Preferred Qualifications: Experience in office management, preferably in a dental or healthcare setting. Strong leadership and team management skills. Excellent communication and interpersonal abilities. Proficiency in office management software and technology. Understanding of compliance and regulatory requirements in a healthcare setting. Commitment to continuous learning and professional development. Who We Are: At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy. Additional Information: This position is full-time, and local travel between offices may be required. Salary is based on experience, skills, and qualifications. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Pay starting 40 to 70K per annual based on experience If you're ready to take the next step in your career and lead our team to success, apply today!

Office or Project Location **White Plains, NY** Company **Frontier-Kemper Constructors, Inc.** Job Code **2707** Frontier-Kemper, a Tutor Perini Company, is seekingan **Office Manager** to join our Kensico-Eastview Connection Tunnel Project in White Plains, New York. **About Frontier-Kemper** **_Excellence in Underground and Heavy Civil Construction_** At Frontier-Kemper, we specialize in heavy civil construction and underground mine development. We are known for our expertise in the engineering and construction of deep shafts and tunnels of all sizes and complexity. Our goal is to be the industry's best source, and best value, for complete turn-key construction, engineering and design-build services and related products. Frontier-Kemper Constructors is the general contractor for the Kensico-Eastview Connection Tunnel Project. The scope of the approximately $1.1 billion contract entails the construction of a new deep rock tunnel between the Kensico Reservoir and the Catskill/Delaware Ultraviolet (CDUV) Light Disinfection Facility, both in Westchester County, New York. The new tunnel will provide an additional means of conveying water between the Kensico Reservoir and the CDUV Facility, enhancing operational resiliency and redundancy for New York City's water supply system. **_Extraordinary Projects need Exceptional Talent_** **DESCRIPTION:** As an **Office Manager** at Frontier-Kemper, reporting tothe **Project Manager,** you will have the opportunity to: + Support project managers in tracking construction milestones and deadlines. + Schedule meetings, prepare agendas, and take minutes during project meetings. + Manage daily office operations, ensuring smooth workflow and organization. + Handle correspondence, emails, and phone calls, acting as a point of contact for internal and external stakeholders. + Process invoices, purchase orders, and expense reports for approval. + Review invoices for proper approvals and coding and process invoices. + Review invoices for proper approvals and coding and process invoices. + Assist with payroll processing, including tracking employee hours and submitting timesheets. + Oversee office maintenance and ensure a well-organized workspace on-site. + Assist in planning and coordinating office-related activities on the construction site. + Act as a liaison between office and field staff to streamline communication. **REQUIREMENTS:** + 4+ years of experience in office management \ administration support for a **heavy civil construction company required** . + Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and construction management software (Procore, Bluebeam, e-Builder or similar). + Previous experience with JD Edwards or any integrated accounting system + Subcontract Management and financial report maintenance experience highly desired. + Familiarity with construction processes, documentation, and terminology. *****NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION***** **_Expected salary range for this position is $80,000 - $110,000 depending upon experience_** **_Frontier-Kemper builds extraordinary projects, and we need exceptional talent. Join us and together we will build the future._** **Equal Opportunity Employer**

Office Manager “Open Up” to A Whole New Dental Experience Imagine working in a place which delivers best in class patient care and focuses on putting every patient first, every visit. Our guiding principle is empathy, and we want you to join us on our mission to transform the dental experience. Our practice partners with North American Dental Group which provides us with the necessary support in order to fulfill our purpose of ensuring excellent patient care. Wondering how this shapes your job experience? We use our individuality and dental expertise to practice group dentistry and ensure that every patient leaves our office feeling satisfied. Do you have the drive and passion to help others improve their oral health in the way that we do? Come join our team- help us pioneer a new culture of dentistry. Smiling from Open to Close Responsibilities Skills Required to Make a Great “Impression” on Our Team Motivated and proficient at problem-solving so that office revenue goals are met by managing tasks such as scheduling, staff productivity, and expenses Exhibit flexibility and adaptability to form great relationships with our team Be a leader, guiding our team to success in a fast-paced and energetic work atmosphere Supervise and communicate proficiently to ensure efficiency within practice while also maintaining our values and good morale, showing our patients who we truly are Strong dedication to accurately completing administrative functions such as financial review, compliance standards, and end of the day reporting Qualifications So How Can You “Fill” This Role? Bachelor's degree in a related field OR 4 years of related experience Servant Leadership: Partnership and collaboration with team and Providers Recruit and develop team Manage schedule to optimize production Prior clinical experience with implants preferred 3-5 years' prior management experience “Brace” Yourself… It only Gets Better Competitive paid time off for full-time and part-time team members which increases as you grow in your career with us Comprehensive benefits package, including 401k Constant opportunities for career growth and continuing education An exciting atmosphere that allows for freedom and individuality - enabling our team to always strive to do the best for our patients Ready to Come “Bond” With Our Team? Our team is ready to welcome the perfect candidate with arms (and mouths) wide open! We're constantly growing and want you to join our practice. Stop searching for jobs- apply today and start your career. If you are professional and organized yet outgoing, adaptable, and energetic, you'll fit right in. Our team is full of individuals with different skills and personalities, but each is willing to go the extra mile for our patients while communicating well with our team. Relatable? Then there's a spot for you at our practice. We're excited to hear from you! Equal Opportunity Employer We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or any other characteristic protected by law. #NADG2 We can recommend jobs specifically for you! Click here to get started.

Our mission is a team effort. Monarch Communities' mission is to be the leader in developing customized lifestyle options for senior living with a focus on health and wellness, but this isn't possible without the help of our entire team behind us! Each and every member of our team is committed to developing progressive yet approachable communities to support the needs of all future generations. We want to transform healthcare infrastructure so that people can not only age well but live well and THRIVE. Apply now. Led by the community's Executive Director, the Business Office Director will promote and maintain a positive relationship with co-workers, residents, and family members; present a professional image; and exemplify strong communication skills and utilize a detailed oriented mindset. This is an exempt, salaried position. Responsibilities and Duties: Administer the day-to-day functions of the business office. Prepare and process monthly resident invoicing, maintain resident databases. Process and maintain accounts receivable and vendor billing operations. Process monthly Long Term Care insurance billing. Work with the Leadership Team to place open job ads, help to screen potential candidates, generate offer letters and job descriptions for new hire orientation. Assist Leadership Team with disciplinary action and meet with associates to discuss issues and concerns while maintaining confidentiality. Complete payroll accurately and timely. Maintain associate personnel files, resident business files, and vendor files. Order and maintain office supplies; provide phone system expertise; utilize SharePoint for all policies and procedures. Occasional weekend coverage as support for the Leadership Team. Supervise the Concierge/Front Desk and provide backup when needed. Other duties as assigned by the Executive Director and/or regional operations partners. Qualifications Associate's degree or equivalent from a two-year college or technical school, or 4 years of business office administration experience. 1-2 years' experience in related field Previous Business Office experience preferred Strong organizational skills with the ability to manage multiple tasks in a fast pace environment Excellent written and verbal communication skills Ability to maintain confidentiality and company information. Proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel) with the ability to learn new software applications Physical Abilities: While performing the duties of this job, the associate is often required to stand, walk, sit, use fine and gross motor skills, reach with hands and arms, balance, stoop, kneel, talk, hear, and smell. An individual in this position will be required to lift or carry weight up to 50 lbs. Intermittent physical activity includes lifting and supporting residents. The associate must use proper body mechanics. Additional Information Benefits: Medical Coverage Health Advocacy Dental Coverage Vision Coverage Ancillary Benefits (Life/AD&D, Short Term Disability and Long Term Disability) Voluntary Life Flexible Spending Account 401(k) Retirement and Matching Employee Assistance Program Supportive Leadership Referral Bonuses And More!