Office Clerk Jobs in Yonkers, NY

About the Opportunity Our client a multi-family residential real estate development firm that is looking to hire an Office Administrator for New York City location. The role involves a mix of office duties and direct support to the CEO, with tremendous potential for the individual to grow alongside the firm in the future. The annual base salary range is $70,000 to $95,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer. Job Responsibilities Support the CEO and Management Team Perform day-to-day office management for the office Maintain equipment and office supply inventory Provide general administrative support to staff including mailings, preparation of travel reports, coordinating travel, and preparation of pre-meeting materials Undertake other duties/special projects as requested Book personal travel for the CEO and run errands as needed Job Requirements Bachelor's Degree Required 3+ years of Administrative Office and Personal Assistant support Experience within Real Estate is a + Strong Excel and PowerPoint - Quickbooks is a huge + Have a proactive mindset and like helping people solve problems Bookkeeping/Accounting Support is a + Be able to commute to Midtown 5 days a week

Receptionist/Office Coordinator A wonderful hedge fund in Midtown Manhattan is looking for a full-time receptionist & office coordinator to join their team in their gorgeous office space. Salary commensurate with experience: $60-90k base range + paid overtime, discretionary bonus + benefits + office perks Location: Midtown NYC - fully onsite 5 days a week Hours: 8:30a-5:30pm Seeking: An experienced Receptionist to provide exceptional customer service and administrative support The ideal candidate is friendly, reliable, polished and professional - this is a front-facing role and need someone who can operate as if they're a concierge of a 5 start hotel Proficiency with Microsoft Office Suite (e.g. Excel, PowerPoint) Passion for client service and interacting with a diverse group of people Responsibilities: Greet and welcome visitors, clients, and staff upon arrival Manage conference rooms, oversee conference room calendars, and prepare rooms Assist with meeting and catering including order requests, pick-up, and clean-up Answer and direct the main phone line and screen calls Manage the reception and client area in collaboration with a Facilities Coordinator Receive, sort, and distribute incoming mail and deliveries. Handle outgoing mail and packages Coordinate regular and ad-hoc office events Assist with various administrative tasks such as filing, maintaining databases, or spreadsheets Expense reports/invoicing Ad hoc projects and tasks as needed Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Management Consulting firm located in Bryant Park, Manhattan, is seeking to hire a Temporary Office Coordinator for 3-6 months to start on April 1st, 2025. This role will require 5 days/week on-site from 8:30am-6pm daily. While day-to-day responsibilities may vary, the core responsibilities will consist of being the main in-office point of contact for any office needs that leadership team members may have. Will require attention to detail and ability to plan and execute in-person meetings, coordinating with all relevant vendors and other departments, and ensuring a high standard of customer service for our leaders and their clients. This also includes providing support for other in-office needs for our leadership team members, as the connection between their remote or local assistant and any in-office needs. Pay rate is $27/hour. Responsibilities & Duties Collaborate effectively with all members of the EA/MA regional program, as well as colleagues across the firm, to coordinate and confirm meetings in the office space and serve as an at-cause peer and representative to clients Maintain documentation for office location on best practices for any local support needs including but not limited to: in-office support operations between remote EA/MA team members and local office support roles, restaurant recommendations, catering recommendations, et. Meet and greet clients or stakeholders when they are in the office for meetings, ensuring they have any support they need when they are in the space and throughout meeting Support and interface with all levels of organization's staff; display a high level of professionalism and discretion Work with EA/MA colleagues and local office teams (Office Services, Events, Reception, et) to proactively and consistently provide in-office support for meeting coordination and workshop logistics, including but not limited to managing room set-up and meeting details, serving as a client liaison, owning catering and food pick-up requests and any other details to ensure a successful experience and high levels of in person administrative service for our teams Provide occasional backup reception and other support needs teaming effectively with Office Services teams; manage office reservations and space conflict resolution; help other departments during surge periods (Recruiting, Office Services, Events, Talent, etc.) Operate as in-person go-to resource for leadership team needs, including but not limited to lunch pick up/drop off; printing and technology needs; other operations support requests as they arise Adhere to in-office working model with regular and consistent in-office presence Collaborate with key stakeholders to submit and reconcile expenses as they are incurred for meetings and events; as needed provide overflow expense submission support for Leadership Team members Qualifications High School Diploma or equivalent combination of training and experience Prefer a minimum of three years of experience in customer service, hospitality, executive assistance or related field Outstanding written and verbal communication skills; ability to effectively alter approach to match leadership team style and preferences Strong organizational skills, meticulous attention to detail and time management skills Demonstrated ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint Highly motivated; self-starter, strong customer service focus and interpersonal skills Ability to action feedback (formal and informal) to ensure high-level, tailored support based on the needs of each stakeholder Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

The position provides direct support to the Securitization Asset Backed Commercial Paper business line. This includes Transaction management, Transaction Invoicing, Cash management, Commercial Paper Issuance and Conduit Accounting. The position is highly interactive with the Securitization Front Office Funding and Transaction teams. Key Responsibilities The Main responsibility is to control and guarantee the accuracy and timeliness of the Securitization data in the systems and be accountable for the information. • Transaction Processing - Responsible for New and Restructured transaction updates across multiple systems - Commitments, Transaction fees etc. • Prepare transaction invoices. Ensure invoicing processes are comprehensive and validated against system information. Prepare accounting entries for back office and validate entries after posting to GL. • Controls - Perform daily controls and investigate reconciliation breaks. Perform mapping needed in order to reconcile across systems. Responsible to control data daily and follow-up with Front Office if there are any issues. Additional control and reconciliation investigation duties in relation to accounting process. • Cash Management - Main point of coordination for Cash Funding and Cash Management pertaining to all Securitization transactions for 2 Securitization Special Purpose Vehicles. Monitor USD, and currency accounts for all incoming and outgoing payments as well as monitor communication for transaction documents, emails and reports. Prepare transaction documentation and wires for execution. Obtain necessary signoff after data is validated. Follow up where necessary to ensure the accounts are fully funded. Adhere to strict cut-off times to alert front office and management of any issues. Ensure invoice payments are received timely. Process activity into systems and manual accounting entries where necessary. Prepare and provide transaction invoice for accounting processing into systems. • Daily Processing - Input transaction activity and Commercial Paper/Structured Commercial Paper and FX into middle office systems and manual tracking spreadsheet - update SOFR rates and validate - Confirm interest payments with the Issuing and paying agent for monthly Structured Commercial Paper • Commercial Paper and FX processing - Validate Commercial Paper trades in the Issuing and Paying Agent system. Resolve any discrepancies with the funding desk and Dealers and perform release of Commercial Paper trades. Generate IPA reports and validate data to the internal system, perform daily balancing of activities of assets and commercial paper balances. Calculate and confirm foreign exchange settlements. Report Cost of funding for transactions based on specific requests. Additional and Backup responsibilities: Additional ad hoc reporting daily and Monthly Prepare and provide transaction detail and reports to finance on a monthly basis Contribute to the annual audit where requested Ensure the department controls and procedures are followed to support the business and reduce operational risk Maintain updated operational procedures Identify areas for improvement and efficiencies to streamline processes Participate in System enhancement projects. User specifications review required UAT - User testing participation and testing output will be required to be validated, coordination and planning with IT project team Collaborate with various teams to support the launch of new products Participate in Disaster Recovery testing of department systems and processes Management and Reporting Reporting to the Head of Securitization Middle Office Key Internal contacts Securitization Transaction team Securitization Funding desk - Commercial paper - FX Project Management teams - IT support teams Commercial Banking Operations Finance Department Key External contacts Securitization Transaction agents Commercial Paper Issuing and Paying agent - IPA SPECIAL ROLE REQUIREMENTS: Transaction conduit SPV administration Cash Management and Accounting knowledge Client service orientated Strong communication skills Fast paced environment Organization and time management skills Detail orientated Works well individually and as part of a team 2- 4 years of relevant experience Microsoft Excel Expert Qualifications/Education Required: Bachelor's degree Experience Required: Loan administration Cash Management Fund Accounting experience preferred Specialist Training Required: Middle Office experience Competencies Required: Client Service Oriented

Job Purpose: To support the activities of the Wholesale Banking team by ensuring that all aspects of KYC/Compliance, Operational Coordination & Process Management are consistent with Branch Policies & Procedures. Responsibilities: Manage the preparation and delivery of all documentation related to the onboarding of new clients and the preparation of Periodic Reviews for existing clients in order to ensure that they are delivered in a timely manner and that any queries from the Compliance Dept. are answered promptly Monitor the Siren KYC System on a daily basis in order to beware of new alerts with respect to existing clients Clear/escalate such alerts to the relevant RM or Compliance team (as appropriate) in accordance with local policies and procedures Review alerts triggered by SWIFT messages in order to clear/release or escalate to the Compliance department in accordance with Branch Policies and Procedures Monitor CAFF and bulk review status Assist Relationship Managers on administrative tasks Retularly monitor clients' financial health and periodic reporting to ensure adherence to credit agreements Review loan documents to identify and understand covenant requirements and triggers monitor approved deal condition to ensure compliance with the credit application and confirm that all required conditions are met. Providing reports to management as required. As required or directed by the Head of Middle Office, assist the Relationship Managers to facilitate the establishment of new relationships, the closing of new business and the administration or amendment of existing facilities Knowledge: Thorough understanding of KYC and other Compliance requirements Detailed knowledge/experience with respect to Trade Finance, such as LCs, guarantees, supply chain finance and receivables financing, and other documentary other relevant bank products and the documentary/operational requirements related thereto Ability to monitor and interpret industry market trends with respect to compliance/KYC requirements Strong risk awareness and compliance knowledge Analytical skills to assess risks and improve processes Experience: 2+ years in Financial Services

Top Tier Asset Management firm is looking for a Middle Office Specialist | Private Debt Investments professional to join their growing team. This is an excellent opportunity to work in close collaboration with the investment team. This challenging role offers an excellent development opportunity and allows building a deep knowledge of FIRM's Asset Management (AM) organization and responsibilities. Provide in-depth operational assessment for potential deals in the pipeline. Ensure operational readiness, leading end-to-end funding process, including operational set up, cash funding and approvals. Manage transactional governance and legal documentation. Perform KYC checks in line with regulatory requirements. QUALIFICATIONS Bachelor's degree or equivalent in a financial relevant subject; CFA or similar qualifications are a plus Minimum 3 years' experience in asset management, portfolio management, loan administration space in a bank or asset management platform with specific focus on infrastructure loans is a plus Experience with KYC process in your previous roles Attention to detail and quality Fluent in English with excellent verbal and written communication skills This role will sit HYBRID out of the New York, NY Office.

Responsibilities Welcome clients and visitors by greeting them either in person or by telephone Answering the phones and referring to the appropriate department or person. Maintain reception area cleanliness and monitor potential security risks Setting up board room meeting space and providing refreshments to guests Maintain and stock office supplies book travel arrangements Distributing and overseeing incoming and outgoing mail Requirements Bachelor's degree 2+ years of relevant experience Strong working knowledge of MS Office Exceptional interpersonal and customer service skills Strong attention to detail and a positive attitude The annual base salary range is $60,000 to $75,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

One of our top clients, a $15B+ credit focused alternative asset management firm, is seeking a Middle Office professional to directly support the PM on the Credit desk. Any credit product experience would work but structured credit experience is preferred. 5 days/week in office in Greenwich, CT. Responsibilities: The role entails trade support, liquidity management, some investment support, valuations and reporting. Excellent opportunity to grow with the desk, and a terrific culture! Qualifications: -3-5 yrs in operations/middle office working for an alt asset manager, fund admin, bank -Credit product experience -Advanced Excel

Contract role: 3-6 months We are seeking a detail-oriented and organized Office Administrator to support our team in maintaining an efficient and productive office environment. The ideal candidate will be responsible for various administrative tasks, ensuring that our office runs smoothly and efficiently. Responsibilities: Assist the office manager with daily operations. Maintain and order office supplies. Organize office files and ensure a tidy environment. Schedule and prepare conference rooms for meetings. Handle general administrative tasks as needed. Qualifications: 2-3 years of office administrative experience, preferably financial sector Strong organizational and multitasking skills with a high level of attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Experience using Canva to send out invites. Bachelor's degree required.

ROLE: Associate, Middle Office This is a newly created role due to growth. Role involves investment support, trade support, performance attribution, liquidity management, valuation, and client reporting-a true all-encompassing Middle Office position with significant growth potential. RESPONSIBILITIES: Investment Support: Track the primary pipeline, manage allocations, liquidity, and pre-close priorities. Trade Support: Oversee trade processing, settlements, and operational responsibilities. Performance Attribution: Maintain performance calculations and reporting. Liquidity Management: Monitor cash positions and funding needs. Valuation: Lead month-end valuation coordination with third parties, dealers, and internal teams. Reporting: Assist with client reporting requests. QUALIFICATIONS: 3-7 years of experience in credit operations (asset manager, hedge fund, administrator, etc.). Strong Excel skills required; programming (R, Python, SQL, etc.) strongly preferred. #43223

Northwind Group is a Manhattan-based real estate private equity firm and debt fund manager that focuses on investments through its discretionary closed-ended funds and balance sheet direct investments. For over 15-years, Northwind Group has been involved in the acquisition, development, financing, and management of residential, commercial, and senior-living properties valued at over $5.7 billion and covering a portfolio of 330 properties and 42 million square feet. Leveraging its strong track record and market experience, Northwind Group focuses on generating attractive risk-adjusted returns while maintaining rigorous investment criteria and adhering to its core values of honesty, transparency, and integrity. We are seeking a highly organized, reliable, and pleasant Receptionist and Office Administrator to serve as the first point of contact for visitors, while also managing day-to-day office operations. This position requires multitasking, excellent communication skills, and the ability to maintain a positive and efficient office environment. Key Responsibilities: · Greet and welcome guests, ensuring a professional and courteous experience. · Maintain an organized office environment and reception area. · Handle incoming and outgoing mail, deliveries, and packages. · Maintain office supplies and ensure stock levels are updated; place orders as needed. · Assist with scheduling appointments, meetings, and events. · Coordinate and maintain office equipment (printer, technology, etc.) and liaise with service vendors. · Support the office's general upkeep by coordinating with property management and inputting/supervising work orders. · Assist with onboarding new employees, including preparing their workspace, arranging building access, etc. · Coordinate domestic and international travel including flights, lodging, reservations, etc. Required Skills and Qualifications: High school diploma or equivalent (associate or bachelor's degree preferred). Previous experience in office administration or receptionist roles. Excellent verbal and written communication skills. Strong organizational skills with the ability to multitask. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to work well independently and as part of a team. Attention to detail and problem-solving skills. Professional demeanor and client-first attitude. A proactive and adaptable attitude, with a willingness to take on various responsibilities. Authorized to work in the United States. Work Environment: Full-time, in-office position. A fast-paced work environment with occasional urgent tasks. Northwind Group does not discriminate employment on the basis of race, color, religion, sex (including pregnancy status and gender identity), national origin, political affiliation, sexual orientation, marital status, disability status, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

A top-tier Fund in Midtown, Manhattan is seeking a permanent Middle Office Associate! Responsibilities: Working with Equity Products (mutual funds, ETFs, SMAs) Responsible for booking, capturing and reconciling trades Processing Corporate Actions and settling trades Qualifications: 2-4 years experience working within the Middle Office/Operations at Investment Management firm Strong Excel Skills (Macros, VBA, Etc.) Strong written and verbal communication skills BS/BA in accounting, finance, economics, etc. Ability to multitask

THE CLIENT Our client is a global investment firm known for its dynamic and high-performing environment. Their Midtown Manhattan office is a lean, friendly, and fast-paced workplace where teamwork and professionalism are essential. This firm values proactive individuals who thrive in collaborative settings and bring a “no task is too small” mentality to their work,. THE ROLE This Executive Assistant and Office Coordinator role will provide direct support to the COO and multiple Associates on the Private Equity team while overseeing day-to-day office management. This is a highly varied role that requires exceptional organizational skills, attention to detail, and the ability to juggle multiple priorities. The ideal candidate is proactive, positive, and thrives in a fast-paced setting. Key responsibilities include but are not limited to: Complex calendar management Coordination of complex travel, international and domestic Expense management and tracking invoices Office management tasks including overseeing daily office operations, managing vendor tasks, liaising with building management, and ordering supplies Ensuring conference rooms are maintained Light financial administration tasks, i.e. support accounts payable processes, review invoices, track deposits, etc. Support with internal and external events Ad hoc tasks as need THE CANDIDATE The ideal candidate is a detail-oriented and adaptable professional who brings a strong work ethic and a team-first mindset. 4-7 years of experience in a similar administrative role, ideally within private equity Bachelor's degree required Proficiency in Microsoft Office Suite and CRM databases Strong communication skills, with the ability to liaise effectively across teams and global offices. Ability to thrive in a fast-paced, service-driven environment. Highly proactive, humble, and eager to contribute to a collaborative office culture. THE COMP/BENEFITS Paying between $95K - $110K Hybrid - 4 days in office Competitive benefits package, including discretionary bonus, healthcare coverage, 401k, PTO, and more. Joss Search is proud to be an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. We celebrate individuality and strive to create an environment where everyone feels valued and empowered.

Job Title: Corporate Receptionist Job Type: Full-Time Work Schedule: 10:00 am to 7:00 pm Pay - Rate: $26 -$27.00/hr Attire: Professional As a Community Ambassador, you will be the first point of contact for our clients, ensuring they receive exceptional service and a warm welcome. You will be responsible for managing the lobby area, coordinating conference center bookings, escorting clients to their designated rooms, and engaging with guests to enhance their experience. Your role will also involve handling email and written communications, conducting assessments, and supporting various events. Key Responsibilities: Lobby Management: Greet guests and clients upon arrival, providing a friendly and professional reception. Ensure the lobby area is welcoming and organized. Conference Center Bookings: Oversee and coordinate bookings for conference rooms, ensuring all details are accurately recorded and communicated. Client Escorting: Guide clients to their designated rooms or event spaces, offering assistance and addressing any needs or questions they may have. Engagement: Actively engage with clients by asking questions to better understand their needs and providing tailored assistance. Communication: Handle email correspondence and written communications efficiently and professionally. Assessment: Conduct assessments of client interactions and feedback to continuously improve service quality. Event Support: Assist with the setup and execution of various events, ensuring all requirements are met and clients' expectations are exceeded. Flexibility: Adapt to varying schedules and shift times as needed, demonstrating reliability and a willingness to accommodate changes. Qualifications: Professional Attire: Adhere to the dress code; maintaining a polished and professional appearance. Experience: Previous experience in a customer-facing role, hospitality, or event coordination is preferred. Skills: Excellent communication and interpersonal skills, strong organizational abilities, and a proactive attitude. Flexibility: Ability to work varying shifts and adapt to changes in schedule as required. If you are passionate about delivering exceptional customer service and thrive in a dynamic, engaging environment, we encourage you to apply for the Community Ambassador position at Forrest Solutions. Forrest Solutions, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

We are seeking a proactive and organized Office Administrator to support daily operations, assist with marketing and outreach efforts, and ensure smooth internal processes. This role involves general administrative support, light marketing tasks, data organization, and team coordination. The ideal candidate is detail-oriented, tech-savvy, and able to multitask effectively in a fast-paced environment. Key Responsibilities: Oversee office operations, ensuring smooth day-to-day workflow and team coordination. Manage scheduling, emails, and communication to keep projects and tasks on track. Support marketing efforts, including social media updates, email campaigns, and light graphic design. Maintain and organize internal databases, outreach lists, and company records. Assist in sourcing and organizing data for business development initiatives. Work closely with management to streamline processes and improve efficiency. Handle general administrative tasks such as document management, data entry, and reporting. Qualifications: Strong organizational and multitasking skills with high attention to detail. Excellent written and verbal communication abilities. Proficiency in Microsoft Office and familiarity with marketing tools (e.g., Canva, Constant Contact, social media platforms) is a plus. Ability to work independently, take initiative, and adapt to shifting priorities. Previous experience in an administrative, marketing, or operations role is preferred. This is a great opportunity for someone who thrives in a dynamic work environment and enjoys supporting a growing team. If you're highly organized and eager to contribute to a fast-paced business, we'd love to hear from you!

Consilio is seeking a Litigation Legal Secretary for the New York office of a top 100 ranked litigation/trial firm. Ideal c andidates have 3-12 years' litigation experience supporting five or more attorneys simultaneously in an AML top 200 firm. Also must possess demonstrated skills in ECF filing in State and Federal courts, docket calendaring, preparing and managing tables of contents and tables of authority, and litigation procedures. Experience with managing federal court cases is a plus. Superior communication and organizational abilities, be a self-starter and detail-oriented, have an enthusiastic and energetic team attitude, be able to travel locally and out of state to attend trials, and work extended hours when necessary. Poise and the ability to thrive in a challenging environment is essential. Strong proficiency in Microsoft 365 Word, Excel, and PowerPoint. Location: New York, NY Reports to: Secretarial Supervisor / Firm Administrator FLSA Status: Non-exempt Hybrid: 4 days in / 1 remote (after 90-day probationary period) Hours: 8:30 a.m. - 5:00 p.m. Salary range: $85,000-$102,000 ELS Consilio Direct Hire Division staffs positions for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to **************** to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

The Office Coordinator performs administrative functions and service-related tasks to support the agency's onsite day-to-day operations. These include operating mailroom and reception areas, managing training and meeting calendars, upkeep of workspaces, scheduling vendors for maintenance and repairs, and keeping stock of office supplies. The Office Coordinator interacts with advisors and staff in all departments and assists the management team with business development and operational support. JOB ACCOUNTABILITIES: Provide daily backup coverage for lunches/breaks/time off at reception Greet and welcome all employees and visitors in a professional, friendly, and hospitable manner Answer phone calls and ensure that all calls are directly promptly and properly Register visitors with building security Schedule conference rooms for staff and advisors Provide general support to our visitors Open, sort, and route incoming mail, including mail distribution to detached offices, brokers, and advisors Process all outgoing US mail, including UPS, and any other overnight delivery service Responsible for the daily operations of automated postal equipment and barcoding system Ensure the workspace is well-maintained Address office issues and requests related to our office space Assist with office move coordination Maintain our key closet Ensure routinely scheduled maintenance such as shredder services, vending machine, plant maintenance, window cleaning, and paint touch-ups are being met Schedule maintenance calls for our HVAC system Maintain and update our seating reservation app, Envoy Ad hoc technical support: assist with Wi-Fi connectivity, ZOOM meetings, and printing issues as needed Maintain inventory of office and pantry supplies and place orders as needed Review and itemize office expense bills; provide details to the Finance team Assist in vendor relationship management Coordinate company events and meetings, including logistics such as catering, IT set-up, etc. Maintain inventory of all FAF swag and marketing supplies Enforce office policies and procedures Assist with new hire onboarding Order and distribute building IDs Set up digital business cards for advisors Create office/workstation nameplates Provide lockers and keep track of usage Conduct office tours for guests and newly onboarded staff Provide administrative and office support to agency executives as needed Work on special projects as needed Required Knowledge Strong organizational skills and high attention to detail Microsoft Office Required Skills/Abilities Customer service experience Strong oral and written communication skills Planning and organizational skills Ability to work under pressure and with multiple people Takes pride in output and ownership in delivering superior results EDUCATION/EXPERIENCE Associate or Bachelor's degree preferred or equivalent experience Previous administrative experience in customer service or an administrative position for a Financial Services firm is preferred but not required Fifth Avenue Financial will never ask job candidates to pay any kind of fee, make cash or check advancements, cash checks or make an investment in any product or service or provide information such as credit card numbers or banking PIN numbers as part of our hiring process. If you are contacted by anyone asking for information outlined above it is likely fraudulent. If you have any concerns about the veracity of a request, please contact us directly to verify its legitimacy.

Business Type: Family Office Investment and Equity $ 55,000 /yr Full Time About Our Client's Organization Our client's organization was founded in 1991. They pride themselves on a great supporting team culture and an organization that thinks big, to grow the business as big as it can grow. The office is in an excellent location in upscale Fort Lee, NJ. The area is known for its great neighborhoods and top education systems in New Jersey State, making it an ideal place for the candidates and families. A super easy commute to Manhattan, NY is only a 5 minutes' drive via the George Washington Bridge, offering a scenic view of the Hudson River and the Upper West Side. Additionally, the location is within a 15 -20-minute drive to major international airports, A-rated shopping malls, restaurants, golf range, and walking distance to great cafes, bars, restaurants, a local theater, and Modern Building complexes. Also, there are frequent and multi route NJ transit buses to and for Manhattan as well as nearby neighborhoods. Description of the Role: This role will be responsible for assisting the Family Office team of C-suite, investment director and financial manager. The Office Administration Staff plays a critical role in supporting who is highly motivated Administrative Staff to provide support to senior members of the team. This role will require strong work ethic, and excellent communication skills. The ideal individual will possess strong administrative, organizational and communication skills and have the ability to exercise good judgment in a variety of situations to maintain a realistic balance among multiple priorities. This is an ideal candidate hard-working and self-motivated individual who is extremely detailed, organized and enjoys being challenged with new responsibilities. Key Responsibilities Office Administration Support: Act as gatekeeper to professionals and maintain relationships with clients or guests, prospective clients and the CEO, CIO and the investment and finance management team of the organization. Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with the CEO, CIO and the investment and finance management team. Schedule internal and external meetings; coordinate supporting technology. Assist in the development of internal and external meeting materials to ensure professionals are prepared for the CEO, CIO and the investment and finance management team's schedule, conferences and speaking engagements and follow up on any action items. Send and reply to emails on behalf of professionals; draft other correspondence. Cover multiple phone lines and communicate with clients as requested. Communicate with the CEO, CIO and the investment and finance management team on a regular basis. Assist in event planning, arrange travel for professionals, including flights, cars, hotels, visas and other reservations for the CEO, CIO and the investment and finance management team. Track, prepare and process expense reconciliations, out-of-pocket reports and invoices. Handle confidential documents and correspondence as needed. Maintain entry of data and data integrity in databases including Outlook contacts and client tracking databases. Manage preventative maintenance schedule for all facilities appliances and office supplies. Courier Services, distribute packages and mail as delivered for the day: Maintain FedEx & Messenger Services Required Qualifications: 1 to 3+ years of office administrative experience, preferably within financial services Bachelor's degree with Accounting or Mathematics major preferred. Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed. Excellent verbal and written communication skills and attention to detail. Professional presence, positive demeanor and strong interpersonal skills. Service-oriented approach; hospitality or customer service background a plus. Must be team-orientated, trustworthy and display strong follow-through High level of integrity, sound judgment and strong work ethic. Proficiency in Microsoft Office Suite. Bilingual Korean /English fluency required Benefit: Paid Time Off Paid Holidays Retirement Plan Health, Dental and Vision Insurance *Our client does not sponsor visa status.

The Global Trade Middle Office Associate for Supply Chain is responsible for partnering with the Global Trade team (Energy and Natural Resources and Trade and Treasury Solutions) Business Lines, Operations Management, and other support functions to ensure optimal support, customer service, risk management and process improvement. The ideal candidate is organized, proactive, highly motivated, always exhibits professional conduct, possesses the skills to remain calm under pressure. He/she/they will: Be involved in the major steps of the Credit Process: 1/ Pre-closing and Closing of the Facility; and Client processing and deal monitoring and Repayment. Ensure support to the Front Office. Check that operations comply with Natixis' requirements, process & Improvement coordination, and execution. Monitor and analyze outstanding transactions and maintain appropriate level of operational risk control. Coordinate with all the teams within Natixis (Operations, Legal Department, Risk Department, Finance, IT, BPO, Front Office; Compliance). Be in contact with the client to process financing requests. Assist on Process & Improvement coordination and execution. Participate in User Acceptance Testing for current and new bank systems. The main tasks for the Global Trade Middle Officer for Supply Chain Financing include maintaining a portfolio of committed and uncommitted client files, enforcing established procedures, monitoring risks, employing sound practices that will ensure a high level of service to both internal and external customers of the bank. Assist FO and attend pre-closing meetings for new deals when needed. Review credit/ master purchase agreements and ensure that it complies with Credit approvals and work with the Deal Closing team, so they book the deal in LIQ. In case of discrepancy with the Credit Approval ask for a Waiver to FO. Ensure that all CPs are met before a funding is processed. Save all the closing documentation in internal system, track the UCCs. Work with the Back Office Team on the booking of the transaction in Loan IQ by providing them all the information needed for booking and the backups + controls performed as per internal procedures. Monitor the Deal from Closing to Termination. The role requires some knowledge of Trade Finance & Supply Chain Finance products. Ensure that Natixis internal procedures related to financial crime risks prevention (KYC, AML, Sanctions and Embargo, Anti-boycott, Vessel /OFAC checks) are followed when processing daily transactions. Performs monitoring of the covenants and Past due follow up. Ensure that covenants are updated in a timely manner and when they are not received on time contact Client or Agent Banks. Ensure compliance with Regulatory Reporting. Maintain close connection with the business, GFO Ops teams, outsource providers, internal support/control group colleagues to improve processes. Monitor and proactively seek to minimize operational risks. Proactively identify process improvements and work with support teams (IT, other Ops team members) and implement necessary changes. Requirements: Undergraduate degree in Finance or related business. Advanced degree preferable. Two years minimum of professional experience. Previous experience (1-5 years) with commercial lending and asset financing support management at a commercial bank is essential. Basic knowledge of Supply Chain Financing; Working knowledge of the systems utilized by the bank is a plus: Cash Plus, Loan IQ Advance user of the following MS Office applications: Excel. Good understanding of financial statements with a level of comfort in calculating and interpreting financial ratios. General knowledge of corporate banking operations. Natixis is an equal opportunity employer, committed to a workplace free of discrimination. Natixis will not tolerate any form of discrimination based on age, color, mental or physical handicap or disability, pregnancy, marital status, sexual orientation, national origin, alienage, ancestry or citizenship status, race, religion, sex (including sex stereotyping, gender identity, gender expression or transgender status), veteran status, creed, genetic information or carrier status, or any other protected characteristic as established by law. Respect for all means that we deal with each person as an individual and not as a member of any group. All qualified applicants will receive consideration for employment. Management is expected to provide leadership in supporting the firms EEO program by taking steps to promote EEO in all facets of employment including recruitment, hiring, retention, promotion, performance assessment, and career-development opportunities. The salary range for this position will be between $105,000 - $125,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance. Candidates must be able to work in the United States on a permanent basis. Natixis will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on their F-1 or other student visa status.