Office Clerk Jobs in Santa Clara, CA

Fortune 500 clients and government agencies trust eGain AI knowledge solution to improve customer experience and reduce cost of service. Top rated by Gartner, eGain AI Knowledge Hub orchestrates AI and experts to deliver trusted answers to customers, agents, and field staff. We dream big and sweat details. We are diverse, optimistic, and tenacious. We take pride in what we do but we don't take ourselves too seriously. If work is fun for you, talk to us. We will not waste your time. Responsibilities Foster a welcoming and efficient office environment for eGain employees. Oversee day-to-day office operations, including maintenance, event planning, team-building activities, and travel arrangements. Offer primary administrative support to the company's legal team. Experience 1 to 5 years of experience in an administrative position. Excellent organizational and time management abilities. Strong teamwork skills with the ability to collaborate across various departments. Our Hiring Process is “Easy with eGain” Step 1: Written test Aptitude section - this is a GRE style test (60 minutes or less) Step 2: Panel interview (in-person at eGain Sunnyvale office) Next Step Email resumé to **************** with “Office Administrator” as email subject.

FranklinWH is a rapidly expanding company determined to become the leader in the global energy home storage system (ESS) industry. FranklinWH offers whole home energy solutions typically coupled with solar PV systems, bringing households into the modern all-electric future. Though founded by experts in power electronics, BMS and EMS, FranklinWH is equally focused on energy management software while also providing top level service to our partners and customers. FranklinWH is expanding its global footprint, relying on an industry leading supply chain. This is an exciting time to be at a fast-growing company in a fast-accelerating industry. Responsibilities Maintain office security, procedures, and organization Take ownership of ensuring a superior workplace that is fully stocked, clean and operating efficiently - order office supplies, food/drink and furniture as needed Own the relationship with office building management and various vendors to coordinate facilities upkeep Coordinate inbound/outbound shipping, and handling FedEx/UPS/USPS/DHL/Freight shipping requests Develop and manage company filing system Prepare and solicit quotes for goods and services Administrative support (answering phones, providing assistance to the team as needed) Warehouse and logistics on site assistant upon the company needs. Plan special events as needed Complete other duties and projects as assigned. Assist the marketing team with logistics and coordination for trade shows. Qualifications and Experience: You have a passion for details and doing high quality work. You are highly resourceful, challenged by figuring things out and producing simple solutions to complex problems. You are diplomatic and know how to engage in a constructive dialog to find the best path forward. You're hard-working and have the flexibility to handle multiple projects at once, with the possibility of rapidly shifting priorities. 1-5 years of professional experience Business BA Degree or higher Prior experience in start-up companies of manufacture or distributors. Expert in the Microsoft Office Suite, Windows PC environment and cloud applications. Experience with ERP is desirable Responsive and collaborative attitude with clients and colleagues Exceptional attention to detail High degree of professionalism and confidentiality History of working effectively in a team environment while juggling multiple priorities Excellent verbal and written communication skills Willingness to work hard, be strategic, and do the right thing for the business Compensation and Benefits: FranklinWH offers a competitive salary plus fully comprehensive benefits and a performance bonus package based on an annual objective achievement. This is a full-time position. Our generous benefits package includes: a 401(k) Retirement Plan. ESOP Participation Medical/dental/life/disability program. PTO, and sick days. Life insurance and long-term disability. Generous Travel Per Diem. FranklinWH is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

Berliner Cohen LLP, a mid-sized law firm in San Jose, has an immediate opening for a highly skilled Litigation (legal) Secretary with at least 5 years of stable employment experience supporting multiple litigation attorneys. The successful candidate will have advanced knowledge of MS Word to create and edit correspondence, briefs, pleadings, TOAs, TOCs, and other legal documents. Must be proficient at e-filing and know Federal and State court rules. Additional responsibilities include maintaining attorney calendars, scheduling meetings and depositions, expense reports, check requests, and coordinating the maintenance of client files. Familiarity with utilizing a document management system such as NetDocs is helpful. Strong organizational skills and the ability to juggle multiple priorities in a fast-paced, team-oriented environment are imperative. The successful candidate's hourly rate for this position is $45 to $55 an hour, reasonably expected to be set within this range; however, actual compensation will depend on a variety of factors, including, without limitation, the candidate's qualifications and experience. The range listed is for someone with at least five years of secretarial experience. The candidate must be willing to work out of our San Jose office (no remote work available).

A prestigious and well-established venture capital firm in Menlo Park, CA, is seeking a proactive and detail-oriented Office Coordinator. This full-time, in-office role requires a highly punctual and dedicated professional with a strong work ethic. The ideal candidate brings prior office experience or experience working within high-end hospitality, and thrives in a dynamic, fast-paced environment. This role offers an excellent opportunity for growth within a collaborative and team-driven workplace. Responsibilities Office support, including daily upkeep, lunches, catering, supplies, and handling team requests Preparing light orientation and welcome packets for new hires Coordinating office events and managing logistics Providing administrative support and backing up Executive Assistants Handling junior administrative tasks such as pulling documents, grabbing coffee, and greeting guests Taking meeting notes and assisting with scheduling Requirements Bachelor's Degree required Highly dependable, hardworking, and driven with a strong sense of urgency Comfortable working overtime as needed (paid OT) Strong organizational and time management skills Excellent communication and interpersonal skills Ability to anticipate needs, be resourceful, and adapt in a fast-paced environment Proficiency with office technology and applications Team-oriented mindset with a desire to grow within a venture capital environment Salary Range $60K - $65K, paid OT and bonus eligible You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance

Alpha In Bay Inc., a subsidiary of AlphaX RE Capital, is seeking a responsible and detail-oriented Office Administrator to join our team. This role is focused on overseeing daily office administrative tasks and supporting accounting-related operations. The ideal candidate will need to be fluent in both Chinese and English, have strong organizational skills, and the ability to handle both administrative and operational duties with precision in a fast-paced environment. Key Responsibilities: Manage day-to-day office administrative tasks, including answering phone calls, responding to emails, and handling general office inquiries. Oversee office supply inventory and ensure adequate stock levels; place orders when necessary. Prepare and maintain office documents and reports, ensuring accuracy and timely submission. Assist the accounting team with tasks such as invoicing, data entry, maintaining financial records, and managing receipts and expenses. Coordinate and schedule meetings, appointments, and travel arrangements. Maintain filing systems, both digital and physical, for easy access to important documents. Liaise with external vendors and service providers to ensure office operations run smoothly. Support accounting processes, including managing petty cash and handling basic bookkeeping tasks. Handle office equipment maintenance and resolve any operational issues. Perform additional administrative and accounting-related tasks as needed. Qualifications: Fluency in both Chinese and English, with strong written and verbal communication skills. Previous experience in office administration tasks preferred. Proficient in Office software. Strong organizational skills, with an ability to manage multiple tasks and prioritize effectively. High attention to detail and accuracy. Excellent communication and interpersonal skills. Strong sense of responsibility, dependability, and problem-solving abilities.

Our client, a software company, is looking for a friendly and eager Senior Office Coordinator to assist with the day-to-day operations of their San Francisco office. This is a contract opportunity and requires a candidate with professionalism, poise, strong attention to detail, being the point person in the office, someone who is hungry to learn and the ability to work in a fast-paced environment. Hours: 40 hours/week, Monday-Friday, onsite 5 days/week Compensation: $25-$27/hr *Potential offers vary based on experience level, qualifications Applicants must be able to work onsite 5 days per week in San Francisco, CA to be eligible for this position. If you are interested and meet the qualifications below, please apply with your resume for more information! Responsibilities: Greet and assist office visitors in a warm and professional manner Manage multiple meeting room calendars Scan, file, and copy documents as requested Maintain updated and accurate information in electronic databases Answer, screen, and direct phone calls accordingly on a multi-line phone Provide administrative support to the entire office Manage overall office maintenance including upkeep of cleanliness, organization, and stock of supplies Handle vendor management Qualifications: 2+ years of administrative/office experience in a similar role Must be motivated, professional, and have excellent communication skills Friendly and personable with a positive attitude Strong multi-tasking skills and problem-solving skills Tactful and adaptable, able to take direction and follow instructions Keen attention to detail and high level of accuracy Strong proficiency with Microsoft Office programs Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

A premier probate litigation law firm is seeking a dynamic Probate Secretary to join their Los Angeles office. Who We Are Looking For? The ideal candidate is committed to excellence, enthusiastic, flexible, organized, detail-oriented, and a team player with strong interpersonal communication skills, should thrive in a fast-paced, evolving, litigation environment and must have legal experience supporting multiple individuals, an ability to prioritize, balance and communicate around competing needs, and accommodate changing structural and support requirements. Principal responsibilities include but are not limited to: all aspects of litigation support preparing and filing documents in court creating internal files filing, photocopying, scanning; faxing; mailing correspondence processing incoming and outgoing mail document management and organization drafting correspondence and legal forms analyze legal documents for accuracy and completeness; strong proof-reader greeting clients and other guests processing e-Filings maintaining attorneys' general calendar coordinating messengers and deliveries assisting attorneys with trial preparations and other clerical duties as they arise The right candidate should be welcoming, confident, patient, and compassionate. Experience in litigation is required. Knowledge of MS Word, Outlook, Excel, Adobe Acrobat Reader, MS Office is required. Knowledge of Smokeball is beneficial. What's In It For You? Competitive Pay and Benefits: We work hard to foster inclusivity and encourage everyone to bring their best, authentic selves to the office every day. In addition to competitive salaries and bonuses, we offer a variety of programs, reasonably flexible work hours and family-friendly benefits to all of our employees, including: Company paid retirement contributions Paid Medical, Dental and Vision Coverage Paid Basic life insurance and Short-Term Disability Paid Time Off, including sick and vacation time Paid Maternity and Paternity Leave Paid Parking Discretionary, performance-based bonuses

Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere. In This Role, You Will: Greet and welcome visitors and guests, directing them to the appropriate person or conference space Receive and direct any incoming phone calls for the corporate main phone line. Receive packages from Amazon, UPS, Federal Express, catering delivery, etc. and notify recipient of delivery Organize and ship materials to remote employees, coordinate with the shipping department for pick up from FedEx or UPS Calendar coordination for Client team, creating invites on Outlook, booking conference space, checking availability for participants and ordering catering Assist with completion of expense reporting (Concur) for senior managers Maintain reception area with supplies for visitors and candidates, stocking refrigerator, etc. Ensure conference rooms are left clean and excess food moved to kitchen. Manage inventory for kitchen and office supplies. Assist with Facilities requests such as providing badge access to the premises, submit work order requests to property management, etc. Assist various departments with projects i.e.; event planning, interview scheduling, filing requests, etc. Who You Will Report To: Office & Facilities Manager Requirements: 1-2 years experience Work location: Pleasanton, 100% on site MS Office/Outlook/SharePoint. Experience with expense reporting system a plus but can train Excellent communication skills, verbal and written. Must be collaborative with attention to detail and ability to follow instructions. The reception position is the first impression of Client and is extremely important to provide a welcoming environment and delivering excellent customer service to all visitors. This is an on-site position, 8:30 am - 5 pm, Monday-Friday Compliance with relevant county, state, and Federal rules regarding vaccinations. Benefits include: -MEC/ACP Medical -Voluntary Dental, Vision, Life, Supplemental Income -401k (must meet requirements) -sick leave as required by state/county Pay Range: $25-28 per hour

Our client, a reputable law firm in San Francisco, is seeking a skilled Litigation Secretary or Paralegal with experience in commercial, business, or intellectual property (IP) litigation. This hybrid role requires at least 3 years of litigation experience and the ability to work onsite three days per week. Key Responsibilities: Assist attorneys in all aspects of litigation, including case management, filings, and trial preparation Draft, proofread, and edit legal documents such as pleadings, motions, discovery requests, and correspondence Manage court filings (state and federal), including e-filing and calendaring deadlines Conduct legal research and cite-checking Organize and maintain case files, exhibits, and deposition transcripts Coordinate with clients, courts, and opposing counsel as needed Handle administrative tasks such as billing support, document management, and scheduling Requirements: Minimum 3 years of experience as a Litigation Secretary or Paralegal in a law firm environment Background in commercial, business, or IP litigation strongly preferred Proficiency in state and federal court filing procedures (including e-filing) Strong organizational skills and attention to detail Excellent written and verbal communication skills Proficiency in legal software and Microsoft Office Suite Ability to commute to San Francisco and work onsite three days per week Please note that this is a contract role - if you are permanently employed this may not be the best fit for you.

Office Administrator at 38 Degrees North Founded in 2015 and based in Sausalito, California, 38 Degrees North, (38DN) is an established platform focused on advancing distributed renewables solutions, serving as a development partner, asset owner, and operator. The founders have a track record of over 4GW and $8.5B of capital formation prior to forming 38DN. With a depth of experience in energy transition capital partnerships, the company specializes in community solar, distributed generation and battery storage, while opportunistically evaluating other sustainable infrastructure assets. Its approach is geared toward cultivating lasting relationships and designing dependable and flexible solutions that provide clear visibility into portfolio value creation. In January 2024, 38 Degrees North announced a growth equity investment from S2G Ventures, a leading multi-stage investment firm focused on the energy transition, food, agriculture, and oceans. With the investment from S2G, 38DN looks to accelerate its growth by partnering with local communities, customers, and community and distributed solar and storage developers to deploy capital into assets across the development spectrum. Position Overview: We are seeking a highly organized and proactive part-time (15-20 hours per week) Office Administrator to join our team. The ideal candidate will have a strong administrative background and be adept at managing office operations, supporting staff, have excellent communication skills, be computer proficient, and have a strong sense of professionalism. This role is pivotal in maintaining an efficient and productive office environment. Responsibilities: Manage inventory and procurement of office supplies, furniture, and computer equipment, ensuring a well-stocked and organized workspace. Assist with onboarding employees including ordering equipment, processing HR paperwork, and organizing workspaces. Coordinate events and travel, including hotel accommodations and flights, in-office meals, lunch and dinner reservations, and meeting arrangements. Assist in processing and tracking expenses for reimbursement including scanning receipts and categorizing expenses. Manage office vendors including maintenance, janitorial, and other service providers. Scan, organize, and distribute incoming mail; manage outgoing mail. Maintain and organize digital files and records, ensuring easy access and efficient data management. Perform bookkeeping tasks such as processing vendor bills, collecting vendor W-9s or other vendor information, communicating with vendors, and mailing checks. Assist with HR-related administrative tasks, such as coordinating trainings and other employee-related activities. Support special projects including software transitions and data migration. Create, format, and edit Microsoft Word, Excel, PowerPoint, and/or PDF documents. Qualifications: 3-5+ years of office administrative experience Excellent organizational skills Ability to proactively anticipate needs and identify issues Strong verbal and written communication skills Flexibility to handle a variety of tasks and adapt to changing priorities Proficient in Microsoft Office Suite Employment: Part-time (15-20 hours per week) hourly position with competitive compensation On-site working location at our office in Sausalito, CA

Receptionist Opportunity in Santa Clara, CA Ultimate Staffing Services is actively seeking a dynamic Receptionist to join a great company in Santa Clara, CA. This temp-to-hire position offers a great opportunity to start in the first week of April. The role requires a candidate who is organized, has excellent communication skills, and can manage multiple tasks efficiently. Responsibilities: Answer, screen, and forward incoming phone calls. Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person and office. Utilize office appliances such as photocopiers, printers, and computers for word processing and spreadsheet creation. Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures). Assist the management team as needed. Sort and distribute incoming mail. Filing and data entry/order confirmation. Soft Skills: Positive personality Bilingual (Spanish) is a plus Ability to prioritize or switch tasks effectively Requirements: Work Hours: Monday - Friday, 8:00 AM - 5:00 PM Compensation: Pay rate: $20 - $25 per hour All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Type: Full-time Salary: $32-$33/HR Are you looking to join a well-established law firm? As the Receptionist, you'll act as the first point of contact for clients, visitors, and team members, providing exceptional customer service and managing catering. If you're looking to join an inclusive work environment that prioritizes a dynamic experience, this is the job for you! Responsibilities Answer and direct phone calls in a professional and courteous manner Greet and assist visitors, ensuring a positive first impression Manage incoming and outgoing mail and deliveries Coordinate food orders and catering for meetings and office events Assist with administrative tasks, including data entry, scheduling, and document preparation Maintain office supplies and keep common areas organized Support various departments with ad-hoc administrative needs Qualifications Prior experience as a receptionist, administrative assistant, or similar position Excellent verbal and written communication skills Ability to multitask and manage time efficiently Professional demeanor with excellent customer service skills Proficiency in Microsoft Office (Outlook, Word, Excel) is a plus

My client is looking for a detail-oriented and highly organized Legal Office Coordinator to join their team. This role is critical in ensuring the smooth operation of their legal office by managing administrative tasks, coordinating office activities, and providing essential support to attorneys and staff. The ideal candidate will have excellent proofreading skills, strong organizational abilities, and a deep understanding of legal office procedures. Key Responsibilities: Revise and proofread legal documents and correspondence with high accuracy. Maintain and organize case files, ensuring confidentiality and compliance with regulations. Coordinate office operations, including scheduling meetings, managing calendars, and handling communication. Assist attorneys and legal staff with document preparation, filings, and research. Manage incoming and outgoing correspondence, including mail, emails, and phone calls. Liaise with clients, court personnel, and external parties professionally and efficiently. Oversee office supplies, inventory, and equipment maintenance. Support billing, invoicing, and financial record-keeping as needed. Qualifications: 2+ years of experience in a legal office setting required. Strong proofreading and editing skills with a keen eye for detail. Proficiency in Microsoft Office Suite and legal document management software. Excellent communication and interpersonal skills. Ability to multitask and prioritize workload effectively. Familiarity with legal terminology and court filing procedures is a plus. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? The Pacific Complex in Wealth Management is looking for an Office Coordinator within the Walnut Creek site. This person will report into the Complex Ops Manager and will be responsible for supporting the advisors and district managers throughout the Northern California offices. Key Job Responsibilities Front desk coverage Scheduling/reserving conference rooms Mail review and distribution, working closely with compliance Office and New Advisor technology troubleshooting New Business processing Assist in tracking of onboarding (working with Onboarding/Ops Manager) Stock copiers/fax machines Assist with marketing tasks to include event communication and misc marketing projects. The base salary range for this position is $59,000 - $65,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits: Equitable Total Rewards Program Qualifications Required Qualifications Strong technical aptitude Able to work closely with both the leadership team and advisors Ability to function independently and work well with a team Proactive decision-making skills Strong ability to collaborate Detail oriented with a focus on deadlines Strong communication skills Preferred Qualifications 1-2 years of experience in business is preferred Bachelor's degree preferred Skills Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. Diversity, Equity and Inclusion: Demonstrates a commitment to Diversity, Equity and Inclusion by treating everyone with respect and dignity, ensuring all voices are heard and advocating for change. ABOUT EQUITABLE At Equitable, we're a team of over ten thousand strong; committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. ********** Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at ************** or email us at *******************************.

Onsite, San Jose, CA 95131 - not open for relocation, only local candidates should apply Contract to hire opportunity Office Operations and Administrative Support Qualifications High school diploma or equivalent required; extra education or certifications are a plus. 1-2 years of relevant experience preferred, ideally in an office or administrative role. Good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint); knowledge of other software is a plus. Proactive and resourceful, able to anticipate needs and take action before being asked. Able to quickly learn new tools and technologies. Strong attention to detail and a commitment to producing accurate, high-quality work. Well-organized and able to manage multiple tasks and prioritize effectively in a busy work environment. A team player, willing to help and work with others to get the job done. Job Description Oversee daily office operations, ensuring smooth workflow, including scheduling and administrative tasks.Provid e comprehensive administrative support to management, including:Schedu ling meetings and managing calendars.Sourci ng and securing appropriate dinner venues and making reservations.Prepar ing reports, processing data, handling travel arrangements, and managing expense reporting.Assist in tracking and processing office-related expenses and financial documentation.Provid e backup support for non-confidential HR administrative tasks. Vendo r Invoice ManagementSubmit , follow up, and ensure timely payment of vendor invoices for services and supplies critical to office operations, including:Office Premises and Rental: Office space and related rental services.Utilit ies: PG&E, Water, Nitrogen, etc.Intern et Services.Office Equipment: Photocopiers, printers, shredders, etc.Office and Pantry Supplies: Breakroom, conference rooms, pantry equipment, and janitorial materials. Suppl i es, Inventory and Equipment ManagementManage the flow and inventory of office supplies for breakrooms, pantry supplies, First Aid supplies, and janitorial materials.Overse e the procurement process and ensure the timely availability of necessary office and pantry supplies.Ensure First Aid boxes are fully stocked and compliant with safety standards on both the office and production floors, in collaboration with janitorial services.Manage vending machine inventory and ensure timely stock replenishment. Smock ManagementIssue smocks to new hires, ensuring they have the necessary uniform for work.Collec t smocks from employees leaving the company or at the end of their temporary assignments.Ensure there is sufficient smock inventory available for visitors and distribute as needed for temporary office access.Collec t smocks from visitors at the end of their visit to maintain inventory and security protocols.Facili ties Management and Office Environment ManagementMainta in a clean, organized, and professional office environment by:Settin g up and taking down holiday décor.Arrang ing furniture and preparing spaces for special events.Creati ng and replacing cubicle name tags for new hires and leavers.Manage office cubicle and locker organization and space allocation to optimize workflow and productivity. Offic e Equipment MaintenanceEnsure the proper maintenance and functionality of office equipment, including photocopiers, printers, shredders, and other essential devices.In the event of equipment malfunctions, coordinate promptly with vendors for repairs or replacements. Meeti n g and Event CoordinationManage meeting room reservations, ensuring necessary resources (equipment, refreshments, etc.) are available.Organi ze and coordinate company events, team meetings, offsites, and celebrations by liaising with internal and external contacts.Plan a nd execute logistics for events, including catering and communication with attendees.Arrang e refreshments and meals for meetings and events as requested. Mail, Communication and Visitor ManagementSort, distribute, and prepare outgoing mail, including certified mail and parcels as necessary.Greet visitors and guests, managing the sign-in and sign-out system in collaboration with ITReceiv e and distribute incoming mail and messenger packages when required.Manage office badge and entry access for new hires and visitors, ensuring proper security and badge collection for departing employees and visitors. Execu t ive SupportServe as a personal assistant to executives, managing confidential information with discretion. Emplo y ee Contact List for Business ContinuityCreate and maintain an up-to-date employee contact list for business continuity purposes, ensuring critical employee contact numbers are available during emergencies.Work i n collaboration with the HR Coordinator to obtain contact numbers for all employees receiving cell phone reimbursement allowance from the company. Other DutiesPerfor m additional duties as required to support the efficient operation of the office. Bene f i ts PEAK's benefit offerings available for our associates include medical, dental, vision, Flexible Spending Account (FSA), Dependent Care Savings Account (DCA), and 401K plan.PEAK b elieves that taking care of our team is essential for success and we are proud to provide benefits that enhance both your well-being and your future.Additi onally, our associates may be eligible for Paid Sick Leave as required by Federal, State, or local laws.Equal Opportunity Employer (EEO) PEAK T echnical Staffing is committed to creating a diverse and inclusive environment and is proud to be an Equal Opportunity Employer. PEAK does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business need. We encourage all individuals to apply.Candid ate PrivacyTo rea d our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://peaktechnical.com/privacy-policy/ and https://peaktechnical.com/ca-residents-privacy-rights/

Clerical Substitute Pool: Office Tech., Laboratory Technician, Library Technician, Textbook Technician View Job Description * CPR/First Aid Certification (Current CPR/First Aid Certification) * Letter of Introduction * Letter(s) of Recommendation (Three (3) recent letters (within one year)) * Resume Requirements / Qualifications Comments and Other Information All documents listed as required must be submitted electronically via Edjoin. We do not accept documents via email, U.S. Mail or hand-delivery. For more information about this position, go to the pdf file here ****************************************************************************** Tech II -revised 06-17-2014-**********4303.pdf

Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our San Francisco office, as an Assigned Secretary. Under the general direction of assigned attorneys and/or supervisor, the Assigned Secretary performs complex and specialized secretarial support and legal document processing. Provides support to assigned attorneys regarding computer software and hardware functions and applications. Responsible for knowledge of Firm legal secretarial functions and for providing overflow coverage for other secretarial assignments as requested. Responsibilities Essential Functions: Secretarial Responsibilities Responsible for working knowledge of legal secretary functions, including but not necessarily limited to: Telephone and voice mail procedures Managing travel and calendaring Operation of photocopy equipment E-mail and electronic file management MAFS/Messenger/UPS/FedEx and other courier service(s) forms and procedures Accounting and Billing procedures, as applicable Conflict Checks/New Client Matter Memos and Intake Filing and other Records Center procedures Other tasks as assigned by attorneys and/or Supervisor Document Production Performs input and/or revision of documents in accordance with author's instructions, utilizing Firm equipment and software and in compliance with Firm standards and procedures Draft, edit, format legal documents for distribution when needed Proofreads work products Photocopies, assembles and distributes prepared material as requested Redlines, e-mails, or otherwise processes documents in accordance with author's request Collaborate with firm departments regarding local and federal legal filings as needed Enters attorney time into Firm timekeeping system Equipment and Software Responsibilities Responsible for working knowledge of Firm and/or Department sponsored equipment and software, including but not necessarily limited to: Desk and/or laptop personal computers Text scanners and scanner software, as applicable E-Fax software and procedures Timekeeping, billing, expense, and conflict management software Client database software Microsoft 365 related software Document management software Video Conferencing software Delta View procedures Additional Duties Leverage and collaborate with various firm departments as needed Performs personal timekeeping and prepares timecard for timely submission Answers telephone and monitor e-mail and/or voice for attorney assignment upon request Advises Supervisor of equipment, software and maintenance problems, or training issues Provides overtime and/or team coverage on occasion as needed Performs other duties as assigned or required to meet Firm goals and objectives Promotes professionalism at all times Qualifications Education/Training/Certifications: High School diploma required; college degree preferred Professional Experience: 2-6 years' experience as a legal secretary required Law firm experience preferred. Knowledge of local and federal court rules and civil procedures a plus Technical Skills: Must be computer proficient with knowledge of Microsoft Office 365 Technologically savvy Performance Traits: Excellent grammar, punctuation and spelling skills required Possesses excellent communication and organization skills with ability to multi-task Works in a team environment and effectively supports assigned attorneys with minimal supervision Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors Ability to work in a diverse team environment and effectively support the demanding needs of the Firm Ability to work under pressure, meet deadlines with shifting priorities Must be a self-starter with a high level of initiative Strong customer service skills, able to anticipate needs Strong attention to detail, organizational skills and the ability to handle multiple projects Maintains confidentiality and exercises discretion Exercises solid strategic thinking and problem-solving skills The typical pay scale for this position is between $77,500 and $123,400, although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified. The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email **********************************. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #LI-HYBRID #BF1

Supporting Community Healthcare is a rewarding role. LifeLong Medical Care is looking for a Front Office & Eligibility Coordinator to work at our West Berkeley Family Practice. The Front Office & Eligibility Coordinator will work with a multi-disciplinary team in the delivery of general primary care medical services in a community health setting. The Front Office and Eligibility Coordinator is responsible for ensuring efficient and friendly front office operations as well as preparing all eligibility information for each scheduled patient. Responsibilities include reception, appointment scheduling, patient registration and check-in, eligibility screening, telephone operation and cash collection management. This is a full time, benefit eligible position, working 40 hours/week. This position is represented by SEIU-UHW. Salaries and benefits are set by a collective bargaining agreement (CBA), and an employee in this position must remain a member in good standing of SEIU-UHW, as defined in the CBA. LifeLong Medical Care is a multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. Benefits Compensation: $20 - $21/hour. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan. Responsibilities * Greets all patients and visitors in a warm and friendly manner and utilizes positive customer service in all interactions * Responsible for patient reception and intake including registration, check-in and scheduling future appointments * Performs computer data entry, document and card scanning and validation * Manages patient flow from front to back office * Responsible for preparing all eligibility information for each scheduled clinic patient at least two days ahead of the appointed time * Answers clinic phones and directs calls appropriately. Makes follow-up calls * Responsible for collecting visit copays and cash collections management (send cash to A/P, notify A/P if no cash has been collected) * Attends all meetings that apply to the eligibility process and shares the information with appropriate clinic personnel. These meetings are typically off-site and may require the use of personal vehicle or other transit. * Assists patients with referrals to Medi-Cal, CalFresh, HealthPac, CARES and other programs. * Maintains appearance of waiting areas and reception desk * Receives and distributes all incoming correspondence including mail, faxes, interoffice mail courier items and packages * Maintains inventory of front desk supplies and forms * Under supervision of the Center Supervisor or Manager, enters and maintains provider templates as needed * Generates correspondence as requested * Keeps statistical records as requested by Center Supervisor or Manager * Performs other duties as assigned Qualifications * Strong organizational, administrative and problem-solving skills, and ability to be flexible and adaptive to change. * Excellent interpersonal, verbal, and written skills and ability to effectively work with people from diverse backgrounds and be culturally sensitive. * Ability to prioritize competing work demands and tasks from clients or staff * Ability to work effectively and calmly under pressure in a positive, friendly manner * Work in a team-oriented environment with a number of professionals with different work styles and support needs. * Conduct oneself in external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff. * Make appropriate use of knowledge/ expertise/ connections of other staff. * Be creative and mature with a "can do", proactive attitude and an ability to continuously "scan" the environment, identifying and taking advantage of opportunities for improvement. Job Requirements * High school diploma or GED * One year experience in the medical field * Excellent customer service and ability to maintain confidentiality * Proficient in standard office software (Microsoft) Job Preferences * Bachelor's degree in health science or a related field * Proficient in Electronic Health Records (EHR) and Electronic Practice Management Systems (EPM) * Experience with insurance eligibility * Experience in working in a community health center * Bilingual English/Spanish

Collabera is the largest minority-owned Information Technology (IT) staffing firm in the U.S., with more than $525 million in sales revenue and a global presence that represents approximately 10,000 professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but we are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for four consecutive years since 2012. With over forty offices globally and a presence in seven countries, Collabera provides staff augmentation, managed services and direct placement services to Global 2000 Corporations. Collabera is ranked amongst the top 10 IT staffing firms in the U.S., and for the past 24 years we have continued to grow rapidly year after year. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Job Description Position Overview You will process payroll for our employees and make sure that we are compliant with the tax regulations of the relevant countries. You will be expected to have significant interaction with other departments, both locally and internationally. You will report into the Payroll Manager. Role & Responsibilities Involved in the full cycle of payroll processing such as undertaking payroll calculation, performing payroll reconciliation, preparing payroll accounting, general ledger and reports, etc. Other responsibilities include monitoring the processing checklist and calendars, maintaining precise documentation, providing data / report for respective statutory filing within the stipulated deadlines. Examine payroll advice for completeness and clarity with vendor(s) if in doubt and upload data in system for processing. Check payroll reports against payroll advice and checklist before payroll finalization and approval by manager. Provide information for employee query(s) within the stipulated timeframe as indicated in the Service Level Agreement (SLA). Involved in the annual year-end tax reporting. To provide resolution to any related queries. Maintain proper filing and documentation of all relevant documents (payroll advice, reports and correspondences) pertaining to payroll. Maintain and update Standard Operating Procedure documentation which is under the care of the Specialist. Qualifications Must be bilingual in Spanish. If the candidates have experience in the following payroll systems: PeopleSoft, Ultipro, Kronos, ProBusiness those are all exceptional The successful candidate must possess diploma in accounting or equivalent with minimum of 5 years of relevant working experience in keeping full set of payroll, proficiency in Excel, administration and have excellent numerical reasoning skills. It is important this candidate must enjoy doing payroll as this forms a majority part of the job scope. The ability to plan, prioritize and have a positive attitude to embrace changes is required. Additional Information To know more about this position, please contact: Courtney Ciandella ************