Office Clerk Jobs in Haverhill, MA

Seeking a detail-oriented Office Administrator. The ideal candidate will be responsible for overseeing daily office operations and providing administrative support to ensure efficient operation of the office. Responsibilities: Manage front desk activities, including welcoming visitors and answering phone calls Perform general clerical duties, such as data entry, filing, and record maintenance Coordinate office events and meetings, including scheduling and logistics Handle vendor management, including ordering supplies and maintaining vendor relationships Assist with calendar management Supervise office staff to ensure tasks are completed accurately and on time Skills: Bachelor's degree required. Proven experience in office management and administration Strong organizational skills with the ability to prioritize tasks effectively Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication skills, both written and verbal Ability to multitask and work efficiently in a fast-paced environment #43463

Our client is seeking a talented Office Coordinator to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies • Travel arrangements for non-management team members • Serve as the face and voice of the company • Maintaining and stocking the kitchen daily • Maintaining and stocking the office supply room, ordering supplies as needed • Picking up the mail daily and distributing it to employees • Manage calendars for conference rooms; set up conference calls and GoToMeeting • Coordinate outside guest seminars and meetings; including but not limited to room set-up • Assist with planning and set up of weekly company socials and company events • Assist HR team with coordinating candidate visits, booking candidate travel and lunches • Other ad-hoc projects as needed Qualifications and Skills • Bachelor's Degree or relevant experience working in an administrative support role, outward facing • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions • Detail oriented and comfortable working in a fast-paced office environment • Exceptional written and verbal communication skills • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Required Skills & Experience -Minimum 1-2 years of administrative/office work experience Nice to Have Skills & Experience -Excel experience Job Description Insight Global is looking for a Digital Entry Clerk to assist with converting paper documents into the computer. They will be responsible for updating files, organizing, and naming the online documents after they have been transferred. Compensation: $17/hr to $20/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

We are seeking a highly organized and detail-oriented Office Administrator to join our team in Salem, NH. The ideal candidate will have experience working in an accounting or tax firm and be proficient in administrative tasks such as scanning, filing, data entry, and document management. This role is essential in ensuring the smooth operation of our office, supporting accountants, and maintaining accurate records. Office Administrator SCHEDULE: Monday - Friday 9:00AM - 5:00PM SALARY: $25-$28/hourly DOE LOCATION: Salem, NH (on-site) WHAT YOU'LL DO: Document Management: Scan, file, and organize client records, tax documents, and financial reports. Administrative Support: Assist accountants and tax professionals with general office tasks. Data Entry: Accurately input and maintain client and financial data in firm databases. Client Communication: Handle phone calls, emails, and inquiries from clients in a professional manner. Scheduling & Coordination: Manage appointments, meetings, and deadlines for the firm. Mail & Correspondence: Sort and distribute incoming mail and prepare outgoing documents. Compliance Support: Ensure documents meet firm policies and regulatory requirements. Office Organization: Maintain office supplies, equipment, and an efficient work environment. WHAT YOU'LL NEED: Experience in an accounting or tax firm is highly preferred. Strong organizational and time-management skills. Proficiency in Microsoft Office (Excel, Word, Outlook) and document management systems. Ability to handle confidential information with discretion. Excellent communication and interpersonal skills. Detail-oriented with the ability to work independently and meet deadlines. If you are a proactive and detail-driven professional looking to contribute to a dynamic accounting/tax environment, we encourage you to apply! Desired Skills and Experience We are seeking a highly organized and detail-oriented Office Administrator/Document Scanner to join our team in Salem, NH. The ideal candidate will have experience working in an accounting or tax firm and be proficient in administrative tasks such as scanning, filing, data entry, and document management. This role is essential in ensuring the smooth operation of our office, supporting accountants, and maintaining accurate records. Office Administrator/Document Scanner SCHEDULE: Monday - Friday 9:00AM - 5:00PM SALARY: $25-$28/hourly LOCATION: Salem, NH (on-site) WHAT YOU'LL DO: * Document Management: Scan, file, and organize client records, tax documents, and financial reports. * Administrative Support: Assist accountants and tax professionals with general office tasks. * Data Entry: Accurately input and maintain client and financial data in firm databases. * Client Communication: Handle phone calls, emails, and inquiries from clients in a professional manner. * Scheduling & Coordination: Manage appointments, meetings, and deadlines for the firm. * Mail & Correspondence: Sort and distribute incoming mail and prepare outgoing documents. * Compliance Support: Ensure documents meet firm policies and regulatory requirements. * Office Organization: Maintain office supplies, equipment, and an efficient work environment. WHAT YOU'LL NEED: * Experience in an accounting or tax firm is highly preferred. * Strong organizational and time-management skills. * Proficiency in Microsoft Office (Excel, Word, Outlook) and document management systems. * Ability to handle confidential information with discretion. * Excellent communication and interpersonal skills. * Detail-oriented with the ability to work independently and meet deadlines. If you are a proactive and detail-driven professional looking to contribute to a dynamic accounting/tax environment, we encourage you to apply! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Qualifications: • An associate degree is preferred or a minimum of three years in a customer service. • Knowledge of Excel, Microsoft Outlook, Word, Power Point is required. • Operational experience preferred. • Possess excellent written and verbal communication skills. • Flexible to work different shifts with little to no advance notification. • Candidate must be able to lift office supplies boxes to stock the storage area. • Individual must be able to drive within Airports Operational Areas to restock office supplies in the different Pilots planning rooms. • Possess great interpersonal skills. • Candidate must have the ability to balance departmental procedures and internal customers' needs. • Exceptionally organized, punctual, able to work unsupervised. • Demonstrate the ability to treat confidential information with utmost care and protection. • Must be willing to travel out of State for office coverage within the region.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Route all incoming phone calls to the appropriate individuals Assist other administrative staff with support overflow work Lead plan production and initial quality control of outgoing documents- including copying, scanning, binding presentations, and compiling pdf documents of project submittals Perpetuate several different office filing processes and offer general office filing support Submit orders for office and kitchen supplies Have strong prioritization skills and a sense of urgency Organize, review, and allocate incoming mail according to specified procedures Create a welcoming environment for visitors Performing various other administrative support functions as needed and assigned Qualifications Excellent organizational and multitasking skills Customer service experience Attention to detail and proven ability to follow standard procedures is a requirement Excellent communication and organizational skills Customer service and office administrative skills Benefits We provide competitive compensation and benefits

Boston IVF, Managed by RMA is seeking a Full-Time Patient Services Coordinator to join our growing team in our Concord, MA Office. Hours will be Monday-Friday 9:00am-5:00pm with a rotating weekends at our Waltham location. The Patient Services Coordinator maintains patient satisfaction by answering patient phone calls, scheduling appointments, responding to non-clinical requests from patients and staff as well as greeting patients and moving them through a predetermined schedule of appointments. This position resolves problems by working in concert with members of our multi-disciplinary teams to present a positive Practice image to our patients, referring physicians, and the general public. How You'll Contribute: We always do whatever it takes to ensure an exceptional patient experience. In general, the Patient Services Coordinator will be responsible for: Responsibilities include: Welcome and greet patients and visitors Answer patient phone calls Maintain a professional composed demeanor Comfort patients by anticipating patients' anxieties; answering patients' questions Schedule patient appointments Follow physician appointment templates Assess schedule conflicts and problems with recommendations for solutions Maintain patient accounts by obtaining, recording, and updating patient demographic, financial and insurance information Collect co-pays and patient payments Work with the nurses to coordinate total patient care Collaborate with the Finance Department to make sure all reimbursement/insurance information has been received Skills & Requirements: High School Diploma (GED) required. Associate degree preferred Minimum 1 year as a medical office receptionist Minimum 3 years customer services experience Excellent computer skills High level of listening skills Ability to communicate accurately and concisely Excellent interpersonal skills Aptitude to work independently and demonstrate good judgment Ability to work in a high standard, stressful environment Must be available to work weekends and overtime as needed Must be available to rotate to RMANJ satellite offices as needed Comprehensive full time benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Paid Time Off & 8+ Paid Holidays Company Paid Life Insurance, Long Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Retirement 401K Plan Optional benefits including STD, Life & AD&D Buy-up plans & more.

We are seeking an experienced Office Services Associate to lead and support various operational functions for a prestigious AmLaw 100 firm. The ideal candidate will have a proven track record in overseeing reception, catering, print, mail, supplies, inventory, and hospitality-related tasks in a professional environment. Prior experience in a legal firm is preferred. Shift: 8:30am - 5:30pm; Monday - Friday Pay - Rate: $27.00 - $28.50/hr Key Responsibilities: Reception Management: Oversee front desk operations, ensuring excellent client service and smooth guest arrivals. Catering: Manage office catering services, including organizing meetings, events, and daily office refreshments. Print and Mail Services: Coordinate print services, ensuring timely and accurate production of documents. Handle incoming and outgoing mail deliveries and distribution. Supplies and Inventory Management: Maintain accurate inventory records for office supplies, ordering as needed, and ensuring proper stock levels. Hospitality Support: Provide hospitality-related services for clients, guests, and internal meetings, maintaining a high standard of professionalism. Coordination and Oversight: Supervise and support junior team members in various facilities-related tasks. Requirements: Prior experience in a legal firm or similar professional services environment is preferred. Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to handle multiple tasks and prioritize effectively. Strong attention to detail and problem-solving abilities. If you are a highly motivated, proactive individual with experience in facilities management within a law firm setting, we encourage you to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Our client is looking to hire a Receptionist on a contract basis to provide reception and light administrative support for their busy office. This role requires great customer service and multi-tasking skills, and the ability to manage a variety of responsibilities. This position will be onsite Monday-Friday and working 6 hours a day. Compensation: up to $20 per hour* *rate listed not guaranteed - potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range. Applicants must be able to work onsite 5 days/week in Boston, MA to be eligible for this position. If you are interested and meet the qualifications below, apply with your resume for more information! Responsibilities: Answering phones, meeting/greeting visitors, maintaining conference rooms, handling mail and distribution and basic day-to-day administrative duties as needed. Qualifications: Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) Detail-oriented and organized Must be driven, self-starter Tactful, adaptable, coachable; able to take direction and follow instructions Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Are you dependable and highly detail-oriented with great interpersonal skills and a passion for client satisfaction? If you are looking for career satisfaction with a dynamic company, we have the opportunity for you! Our successful Financial Planning firm in Hingham, MA is seeking a part-time receptionist to ensure smooth day-to-day operations while providing superior customer service to the firm's prospects, clients, and team members. This team member will be instrumental in ensuring clients have the most memorable, positive experience. Minimum Requirements: 2+ years of experience in working in a professional office and fast-paced environment Proficient skills with MS Office Suite Comfortable and familiar with CRM platforms Industry experience preferred, but not required This position requires that you possess the following skills: Strong organizational skills and strong attention to detail Proficient with filing, phone systems, faxing, and scanners Excellent communication skills; both verbal and written Calendar management Polished interpersonal and presentation competencies Exceptional phone skills Sincere and caring attitude Provide outstanding client service Thrive in a “time sensitive” environment and adaptable to changes without affecting the quality of work Responsibilities: This position will assist the Team in maintaining exceptional customer service to help exceed client and regulatory expectations by following day to day tasks such as: Answer phones and greet clients in a friendly, warm manner Ensure vendor supplies are stocked for client meetings Record notes from client conversation in an accurate manner Enter and maintain databases of clients and prospects Manage filing system Attend and contribute to team meetings Maintain the office environment in an immaculate and organized condition Maintain job-related/industry specific compliance files Assist in organizing events, event supplies, and promotional material Assist in the coordination of various vendor/client events Develop and mail letters to clients for various purposes upon request Prioritize daily tasks to be proactive in time management General back up support for all other positions consisting of varied tasks as needed Hours: 8:30am-4:30pm Twice a week Salary: $18/hr + Yearly bonus Presented by Advisor Employee Services Thank you for your interest in the Part-time receptionist role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website and the services provided ************************** We are not a staffing firm, but together have built a reputable and continuously expanding business model which allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Office Coordinator Haverhill, MA, USA Req #3795 Friday, December 13, 2024 *Offering a $1,000 bonus!* Schedule: Monday-Friday, 5:30am-2:00pm Pay rate: $18.70-$21.05/hour Benefits: 401k with company contribution Health, dental, vision insurance Paid time off Tuition reimbursement Discounts on wide array of services/entertainment Qualifications: High School Diploma or GED required Prior experience as receptionist preferred. Prior experience in patient account preparation & billing insurance highly preferred as this is a large and very important part of the position. Computer experience and familiarity with Windows 2007, Microsoft Outlook and Microsoft Word required. Must provide proof of COVID vaccination or, as an alternative, appropriate documentation that will support either a medical or religious exemption. The Clinic Office Coordinator is responsible for: Greeting clients, answering client questions regarding appointment schedules and directs them to the appropriate clinician. Maintaining client records, scheduling client appointments and enters client fiscal/insurance/demographic information in the EMR system. Handling insurance verification, co-payment collections. Bilingual applicants are highly desired. Spectrum Health Systems is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability,sex, sexual orientation or national origin. Other details Job Family Clerical Job Function Program Secretarial, Clerical Pay Type Hourly Min Hiring Rate $18.70 Max Hiring Rate $21.05 Apply Now Haverhill, MA, USA Share this job: RequiredPreferredJob Industries Other

Flagship Motorcars is looking for a Part-Time receptionist to join the team! A customer-friendly, eager individual with an exceptional personality will succeed at this role. The Herb Chambers Companies is proud to have won The Boston Globe's Top Places to Work award consecutively, grow with New England's largest automotive retailer! Job Purpose: Supports sales operations by welcoming visitors, answering and transferring phone calls, cashing out clients and assisting the management team as requested. Duties: Welcomes visitors, potential customers, and customers by greeting and referring them to the appropriate person. Forwards sales information by answering the telephone, recording and delivering messages. Presents a welcoming environment by keeping reception area neat and clean. Accomplishes sales and organization mission by completing related results as needed. Part-time with night and/or weekends needed Must have excellent customer service skills PART-TIME HOURS- WEDNESDAY 8:30 AM-3PM,FRIDAY 2:00PM-6PM,SATURDAY 8:30AM-6:00PM Telephone Skills, Written Communication, Verbal Communication, People Skills, Professionalism, Self-Confidence, Customer Focus, Multi-tasking, Customer Service, Administrative Writing Skills, Microsoft Office Skills

Herb Chambers Infiniti of Westborough has an opening for a Part-Time Receptionist to join the team! A customer-friendly, eager individual with an exceptional personality will succeed at this role. The Herb Chambers Companies is proud to have won The Boston Globe's Top Places to Work award consecutively. Grow with New England's largest automotive retailer! Job Purpose: Supports sales operations by welcoming visitors, answering and transferring phone calls, cashing out clients and assisting the management team as requested. Duties: Welcomes visitors, potential customers, and customers greeting and referring them to the appropriate person. Forwards sales information by answering the telephone, receiving faxes; recording and delivering messages; date-stamping documents; pickup, receiving, preparing, and delivering mail and packages; maintaining postage meter. Presents a welcoming environment by keeping reception area neat and clean. Provides office supplies and services by maintaining inventory; placing orders; arranging for equipment repairs; servicing equipment. Completes special sales projects by organizing information and requirements; meeting schedules. Accomplishes sales and organization mission by completing related results as needed Must be available for Saturday coverage. Split shifts 7am-1pm and 1pm-6pm Sunday availability 11am-5pm Weeknights 4pm-8pm Submit your resume today! Telephone Skills, Written Communication, Verbal Communication, People Skills, Professionalism, Self-Confidence, Customer Focus, Multi-tasking, Customer Service, Administrative Writing Skills, Microsoft Office Skills

. EMPLOYMENT IS SEASONAL AND TEMPORARY** PROGRAM DESCRIPTION: Extended School Year (ESY) offers specialized services to students with disabilities. The decision to provide ESY is made by the IEP Team, who assesses the necessity to minimize substantial regression and reduce substantial recoupment, ensuring effective progress for the students. The IEP Team also evaluates the level of needs and recommends specific IEP services during ESY based on individual student requirements. The determination of ESY services is made according to the IEP Team's identification, focusing on the student's individual needs and aligning with the delivery of targeted ESY goals and objectives. REPORTS TO: The position reports to the ESY Site Coordinator, who works in close collaboration with the Director of Extended School Year and Expanded Learning in the Office of Specialized Services. For questions about this position, please email **********************************. When you are hired to work the Extended School Year (ESY) program, you are committing to the entire duration of the program. This means that your assignment may involve working at different sites, as staffing needs arise. Flexibility in location is an essential requirement of the position, and by accepting this job offer, you agree to be available for reassignment to various sites as needed throughout the program. PROGRAM SCHEDULE: The instructional hours for students are 5 hours per day, 5 days per week, for 5 weeks from July 7 to August 8, 2025. The Secretary is expected to: Work a 6-hour day, 5 days per week, for 5 weeks (this includes 30 minutes for student arrival and 30 minutes for student dismissal). Attend Mandatory Professional Development on June 26, 2025 and June 30, 2025 Set up a Main Office workspace RESPONSIBILITIES: Work all 25 days of the program. Provide clerical support to the ESY Site Coordinator and lead staff at the assigned ESY Site. Participate in the paperwork and data entry related to student attendance and payroll reporting (Google Sheets), including updating staff rosters and student lists if requested by the ESY Site Coordinator. Assist with record-keeping of sign-in and sign-out, and attendance. Record and report time for bus monitors. Support the Site Coordinator to manage schedules for direct and related service providers. Manage supplies (books, education, etc) for the site. Maintain any active incident forms. Maintain and update contact information for families. Maintain and convey health information to nurses. Maintain office area and machine/office equipment. Handle incoming telephone calls with professionalism, and transfer calls to the appropriate person when necessary. Complete all assignments in a timely fashion. Prepare records and materials for archiving. Perform other duties as requested by the ESY Site Coordinator. Adhere to ESY handbook policy and ensure compliance with policy across the site TERMS: The individual who is hired to this position agrees to the 2025 BPS Summer Employment Terms . This position is paid hourly at a rate of $30 per hour of instructional time on the Boston Public Schools bi-weekly payroll schedule. Additional work hours that exceed the (6) hours in a day will require approval from the Director of Extended School Year & Expanded Learning. Please be advised that pursuant to Massachusetts and Federal law, BPS considers site coordinators to be professional employees (or exempt employees), and they are expected to work as long as necessary to complete the required work. The individual who is hired to this position consents to electronic sign-in procedures on site, that is retained by BPS exclusively for audit and sign-in verification (payroll). Failure to report to work on a given day of instructional time will result in a loss of pay for that day. Job offers are conditional and based on sufficient student enrollment/attendance. QUALIFICATIONS - REQUIRED: Per Guild rules, the school secretary currently working in the building has the right to the position before anyone else is interviewed. Clerical experience. Demonstrated ability to lead, manage, and collaborate. Ability to utilize Google Docs, Google Sheets, and Google Forms. Completion of City of Boston Residency Affidavit. Current authorization to work in the United States. Candidates must have such authorization by their first day of employment. QUALIFICATIONS - PREFERRED: Forty-eight (48) Credit Hours of College Coursework or an Associate's Degree. Experience in BPS and working with students with disabilities or special education teachers. Ability to work collaboratively with others. BPS values linguistic diversity and believes that candidates who speak another language bring added value to the classroom, school, and district culture and diversity. BPS is particularly interested in candidates who are fluent in one of BPS' official languages: Spanish, Creole (Cape Verdean), Creole (Haitian), Chinese, Vietnamese, Portuguese, & Somali. NONDISCRIMINATION POLICY The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.

USTECH is a global firm providing a wide-range of talent on-demand and total workforce solutions. Through the USTECH Talent Network of 100% company-owned and managed offices, we provide highly-skilled professionals whose education, skills and experience are vetted and matched to your unique hiring needs, work environment and company requirements. Our 24x7 global service delivery drives time and cost out of any recruiting and staffing process (15-30% cost reduction in most cases) across all of our services and solutions, providing you with the talent you need on-demand when, where and how you need it. Job Description Shift Timing: 8:30-5:30 M-F Qualifications: Highly motivated individual with outstanding customer service skills. Entails lots of walking Friendly outgoing person that places the customer and there needs first Works well with teams and individually, flexibility in daily schedule Assist in mail deliver, machine and mail location upkeep, assist in shipping and delivery of packages, assist with conference room set ups There is a lot of Walking and standing involved - lifting up to 50 lbs. Responsibilities: Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems. Maintains records for management reports and inventories of supplies needed. Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required. Calculates charges for jobs performed and maintains some billing logs. Responds to and coordinates all service calls required by customer. May perform filing duties in conjunction with specific customer requests. Delivers completed jobs. Maintains daily meter and service logs. Answers customer questions regarding status or feasibility of job requests. Ensures upkeep of convenience copier areas by keeping neat and well stocked. Performs duties related to the shipping of materials. Performs duties related to the receiving of materials. May perform meeting room and conference room set ups. May perform occasional cleaning duties as needed. May require periodic overtime on nights and weekends, including off-hour emergency response. Uses all copier equipment, calculator, fax machine, postage meter and some PC. Thank you , Asma Additional Information All your information will be kept confidential according to EEO guidelines.

The Office Services Clerk will be responsible for providing local onsite services in the areas of mail, photocopy, fax, facilities maintenance, office supply inventory, stocking and ordering, off-site deliveries, court filings, conference room set-ups, and assistance to hospitality, IT, records, and reception areas as needed. This position will report to the Manager of Support Services. A career at Nixon Peabody is the opportunity to do work that matters. Its the chance to use your knowledge to shape whats ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking. Weve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn. If youre someone whos looking toward the future, wed love to hear from you. Location: Boston, MA All duties must be performed accurately and in a timely manner with attention to detail and a high level of customer service Incidental travel to meetings and educational seminars may be required. Maintains a regular and dependable attendance schedule within the firms Paid Time Off (PTO) policy. Mail Sort, scan and distribute incoming mail to office personnel; use the postage meter to prepare outgoing regular, certified, and registered mail to meet U.S. Postal deadlines; travel to U.S. Post Office as necessary; distribute and pick up interoffice mail according to a preset schedule; prepare interoffice pouches and track delivery when required. Respond to routine inquiries regarding mail procedures, postal rates and service levels. Deliver packages received by overnight services or hand delivered by local messengers. Monitor appropriate level of postage in the meter to meet usage requirements of the office; arrange for additional postage and call for repairs when required. Arrange for courier service, overnight services and hand-delivered local messenger services. · Maintain a neat and orderly mail and supply area; monitor inventory and arrange for reorder of low stocked items. Photocopy Monitor copy machines; perform standard maintenance that includes replacing toner cartridges and loading of staples; and arrange for service as required. Monitor and maintain supply inventory for copiers. Pick-up and deliver copy jobs as necessary. Prepare copy, print and scan jobs in accordance with instructions provided. Conduct Quality Control on all requests before returning them to requestors. Fax Send faxes as requested and return originals to sender. Utilizing the desktop faxing module, or fax machine, receive faxes and forward/distribute them via email to their intended recipient(s). Facilities Assist with office moves; stock and prepare office and work stations for new personnel. Communicate with the property management, janitorial, clerical and engineering staff to schedule and facilitate installations and repairs on the premises. Maintain furniture inventory and tracking system. Regularly stock supply areas and printer stations. Monitor inventory of supplies and maintain adequate stock. Upon an employees arrival or departure from the firm, ensure that office or workstation is cleaned and stocked with office supplies and same is added or deleted from building directory as appropriate.

Receptionist to $22/hr. - Excellent Opportunity in Healthcare! Our client, a doctor's office located in Medfield, is seeking a Receptionist to join their team! In this role, the Receptionist will be the first point of contact for patients and visitors to create a positive first impression and maintain a smooth and efficient flow of the office. The qualified candidate will have previous experience as a receptionist or experience in a customer service role. Position Details: Location: Medfield, MA Work Model: In office Degree: Not required Additional responsibilities include greeting patients and visitors in a warm, professional and friendly manner, answering incoming phone calls, responding to emails, assisting with inquiries related to appointments services, and insurance, scheduling and rescheduling appointments as needed, processing patient check-ins and check-outs, and more. Join this tight-knit office with great work/life balance! Apply today! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Boston IVF, Managed by RMA is seeking a Full-Time Patient Services Coordinator to join our growing team in our Quincy, MA Office. Hours will be Monday-Friday 9:00am-5:00pm with a rotating weekends at our Waltham location. The Patient Services Coordinator maintains patient satisfaction by answering patient phone calls, scheduling appointments, responding to non-clinical requests from patients and staff as well as greeting patients and moving them through a predetermined schedule of appointments. This position resolves problems by working in concert with members of our multi-disciplinary teams to present a positive Practice image to our patients, referring physicians, and the general public. How You'll Contribute: We always do whatever it takes to ensure an exceptional patient experience. In general, the Patient Services Coordinator will be responsible for: Responsibilities include: Welcome and greet patients and visitors Answer patient phone calls Maintain a professional composed demeanor Comfort patients by anticipating patients' anxieties; answering patients' questions Schedule patient appointments Follow physician appointment templates Assess schedule conflicts and problems with recommendations for solutions Maintain patient accounts by obtaining, recording, and updating patient demographic, financial and insurance information Collect co-pays and patient payments Work with the nurses to coordinate total patient care Collaborate with the Finance Department to make sure all reimbursement/insurance information has been received Skills & Requirements: High School Diploma (GED) required. Associate degree preferred Minimum 1 year as a medical office receptionist Minimum 3 years customer services experience Excellent computer skills High level of listening skills Ability to communicate accurately and concisely Excellent interpersonal skills Aptitude to work independently and demonstrate good judgment Ability to work in a high standard, stressful environment Must be available to work weekends and overtime as needed Must be available to rotate to RMANJ satellite offices as needed Comprehensive full time benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Paid Time Off & 8+ Paid Holidays Company Paid Life Insurance, Long Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Retirement 401K Plan Optional benefits including STD, Life & AD&D Buy-up plans & more.

Office Coordinator Framingham, MA, USA Req #3905 Thursday, February 27, 2025 Pay rate: $18.70/hour Schedule: Full-time, Monday-Friday 5:30am-2:00pm Benefits: Health, dental, vision insurance Paid time off 401k with company contribution Tuition reimbursement Discounts on wide array of services/entertainment Qualifications: High school diploma or GED required. Prior experience as receptionist in a healthcare setting preferred. Computer experience and familiarity with Windows, Microsoft Outlook, and Microsoft Word required. The Office Coordinator is responsible for: Greeting clients, answering client questions regarding appointment schedules, directing them to the appropriate clinician, and completing other administrative tasks as directed. Answering the telephone in a professional, friendly manner and transferring calls to identified staff and/or recording messages as necessary. Greeting clients, staff and/or visitors in a professional, friendly manner. Demonstrating respect for supervisors, co-workers, and clients. Collecting co-payments, fees, etc. for services rendered from clients according to clinic policy, accurately documenting all transactions as needed. Spectrum Health Systems is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability,sex, sexual orientation or national origin. Other details Job Family Clerical Job Function Program Secretarial, Clerical Pay Type Hourly Min Hiring Rate $18.70 Apply Now Framingham, MA, USA Share this job: RequiredPreferredJob Industries Other