Office Clerk Jobs in Freeport, NY

About the Opportunity Our client a multi-family residential real estate development firm that is looking to hire an Office Administrator for New York City location. The role involves a mix of office duties and direct support to the CEO, with tremendous potential for the individual to grow alongside the firm in the future. The annual base salary range is $70,000 to $95,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer. Job Responsibilities Support the CEO and Management Team Perform day-to-day office management for the office Maintain equipment and office supply inventory Provide general administrative support to staff including mailings, preparation of travel reports, coordinating travel, and preparation of pre-meeting materials Undertake other duties/special projects as requested Book personal travel for the CEO and run errands as needed Job Requirements Bachelor's Degree Required 3+ years of Administrative Office and Personal Assistant support Experience within Real Estate is a + Strong Excel and PowerPoint - Quickbooks is a huge + Have a proactive mindset and like helping people solve problems Bookkeeping/Accounting Support is a + Be able to commute to Midtown 5 days a week

The position provides direct support to the Securitization Asset Backed Commercial Paper business line. This includes Transaction management, Transaction Invoicing, Cash management, Commercial Paper Issuance and Conduit Accounting. The position is highly interactive with the Securitization Front Office Funding and Transaction teams. Key Responsibilities The Main responsibility is to control and guarantee the accuracy and timeliness of the Securitization data in the systems and be accountable for the information. • Transaction Processing - Responsible for New and Restructured transaction updates across multiple systems - Commitments, Transaction fees etc. • Prepare transaction invoices. Ensure invoicing processes are comprehensive and validated against system information. Prepare accounting entries for back office and validate entries after posting to GL. • Controls - Perform daily controls and investigate reconciliation breaks. Perform mapping needed in order to reconcile across systems. Responsible to control data daily and follow-up with Front Office if there are any issues. Additional control and reconciliation investigation duties in relation to accounting process. • Cash Management - Main point of coordination for Cash Funding and Cash Management pertaining to all Securitization transactions for 2 Securitization Special Purpose Vehicles. Monitor USD, and currency accounts for all incoming and outgoing payments as well as monitor communication for transaction documents, emails and reports. Prepare transaction documentation and wires for execution. Obtain necessary signoff after data is validated. Follow up where necessary to ensure the accounts are fully funded. Adhere to strict cut-off times to alert front office and management of any issues. Ensure invoice payments are received timely. Process activity into systems and manual accounting entries where necessary. Prepare and provide transaction invoice for accounting processing into systems. • Daily Processing - Input transaction activity and Commercial Paper/Structured Commercial Paper and FX into middle office systems and manual tracking spreadsheet - update SOFR rates and validate - Confirm interest payments with the Issuing and paying agent for monthly Structured Commercial Paper • Commercial Paper and FX processing - Validate Commercial Paper trades in the Issuing and Paying Agent system. Resolve any discrepancies with the funding desk and Dealers and perform release of Commercial Paper trades. Generate IPA reports and validate data to the internal system, perform daily balancing of activities of assets and commercial paper balances. Calculate and confirm foreign exchange settlements. Report Cost of funding for transactions based on specific requests. Additional and Backup responsibilities: Additional ad hoc reporting daily and Monthly Prepare and provide transaction detail and reports to finance on a monthly basis Contribute to the annual audit where requested Ensure the department controls and procedures are followed to support the business and reduce operational risk Maintain updated operational procedures Identify areas for improvement and efficiencies to streamline processes Participate in System enhancement projects. User specifications review required UAT - User testing participation and testing output will be required to be validated, coordination and planning with IT project team Collaborate with various teams to support the launch of new products Participate in Disaster Recovery testing of department systems and processes Management and Reporting Reporting to the Head of Securitization Middle Office Key Internal contacts Securitization Transaction team Securitization Funding desk - Commercial paper - FX Project Management teams - IT support teams Commercial Banking Operations Finance Department Key External contacts Securitization Transaction agents Commercial Paper Issuing and Paying agent - IPA SPECIAL ROLE REQUIREMENTS: Transaction conduit SPV administration Cash Management and Accounting knowledge Client service orientated Strong communication skills Fast paced environment Organization and time management skills Detail orientated Works well individually and as part of a team 2- 4 years of relevant experience Microsoft Excel Expert Qualifications/Education Required: Bachelor's degree Experience Required: Loan administration Cash Management Fund Accounting experience preferred Specialist Training Required: Middle Office experience Competencies Required: Client Service Oriented

Management Consulting firm located in Bryant Park, Manhattan, is seeking to hire a Temporary Office Coordinator for 3-6 months to start on April 1st, 2025. This role will require 5 days/week on-site from 8:30am-6pm daily. While day-to-day responsibilities may vary, the core responsibilities will consist of being the main in-office point of contact for any office needs that leadership team members may have. Will require attention to detail and ability to plan and execute in-person meetings, coordinating with all relevant vendors and other departments, and ensuring a high standard of customer service for our leaders and their clients. This also includes providing support for other in-office needs for our leadership team members, as the connection between their remote or local assistant and any in-office needs. Pay rate is $27/hour. Responsibilities & Duties Collaborate effectively with all members of the EA/MA regional program, as well as colleagues across the firm, to coordinate and confirm meetings in the office space and serve as an at-cause peer and representative to clients Maintain documentation for office location on best practices for any local support needs including but not limited to: in-office support operations between remote EA/MA team members and local office support roles, restaurant recommendations, catering recommendations, et. Meet and greet clients or stakeholders when they are in the office for meetings, ensuring they have any support they need when they are in the space and throughout meeting Support and interface with all levels of organization's staff; display a high level of professionalism and discretion Work with EA/MA colleagues and local office teams (Office Services, Events, Reception, et) to proactively and consistently provide in-office support for meeting coordination and workshop logistics, including but not limited to managing room set-up and meeting details, serving as a client liaison, owning catering and food pick-up requests and any other details to ensure a successful experience and high levels of in person administrative service for our teams Provide occasional backup reception and other support needs teaming effectively with Office Services teams; manage office reservations and space conflict resolution; help other departments during surge periods (Recruiting, Office Services, Events, Talent, etc.) Operate as in-person go-to resource for leadership team needs, including but not limited to lunch pick up/drop off; printing and technology needs; other operations support requests as they arise Adhere to in-office working model with regular and consistent in-office presence Collaborate with key stakeholders to submit and reconcile expenses as they are incurred for meetings and events; as needed provide overflow expense submission support for Leadership Team members Qualifications High School Diploma or equivalent combination of training and experience Prefer a minimum of three years of experience in customer service, hospitality, executive assistance or related field Outstanding written and verbal communication skills; ability to effectively alter approach to match leadership team style and preferences Strong organizational skills, meticulous attention to detail and time management skills Demonstrated ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint Highly motivated; self-starter, strong customer service focus and interpersonal skills Ability to action feedback (formal and informal) to ensure high-level, tailored support based on the needs of each stakeholder Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Top Tier Asset Management firm is looking for a Middle Office Specialist | Private Debt Investments professional to join their growing team. This is an excellent opportunity to work in close collaboration with the investment team. This challenging role offers an excellent development opportunity and allows building a deep knowledge of FIRM's Asset Management (AM) organization and responsibilities. Provide in-depth operational assessment for potential deals in the pipeline. Ensure operational readiness, leading end-to-end funding process, including operational set up, cash funding and approvals. Manage transactional governance and legal documentation. Perform KYC checks in line with regulatory requirements. QUALIFICATIONS Bachelor's degree or equivalent in a financial relevant subject; CFA or similar qualifications are a plus Minimum 3 years' experience in asset management, portfolio management, loan administration space in a bank or asset management platform with specific focus on infrastructure loans is a plus Experience with KYC process in your previous roles Attention to detail and quality Fluent in English with excellent verbal and written communication skills This role will sit HYBRID out of the New York, NY Office.

We are looking for a Freelance Office Assistant for a top company in Greenwich, CT! Responsibilities: Responsible for capturing clear and concise notes during key executive meetings, talent assessments, and other critical sessions. Serve as a gatekeeper and liaison between the SVP and internal/external stakeholders. Prepare meeting agendas, presentations, reports, and other materials as needed. Assist in the execution of strategic initiatives by tracking progress, managing timelines, and following up on action items. Handle confidential information with discretion and professionalism. Support additional strategic projects and initiatives as needed. Required Qualifications: 3+ years of experience in an administrative corporate setting. Ability to work independently, exercise sound judgment, and maintain confidentiality. Speed typing (typing test required) Strong proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and other productivity tools. Excellent written and verbal communication skills. Highly organized with strong attention to detail and the ability to multitask. Strong interpersonal skills with the ability to build relationships across all levels of the organization. Ability to adapt quickly to changing priorities and deadlines. Bachelor's degree required. Flexible to travel as needed. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Contract role: 3-6 months We are seeking a detail-oriented and organized Office Administrator to support our team in maintaining an efficient and productive office environment. The ideal candidate will be responsible for various administrative tasks, ensuring that our office runs smoothly and efficiently. Responsibilities: Assist the office manager with daily operations. Maintain and order office supplies. Organize office files and ensure a tidy environment. Schedule and prepare conference rooms for meetings. Handle general administrative tasks as needed. Qualifications: 2-3 years of office administrative experience, preferably financial sector Strong organizational and multitasking skills with a high level of attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Experience using Canva to send out invites. Bachelor's degree required.

Responsibilities Welcome clients and visitors by greeting them either in person or by telephone Answering the phones and referring to the appropriate department or person. Maintain reception area cleanliness and monitor potential security risks Setting up board room meeting space and providing refreshments to guests Maintain and stock office supplies book travel arrangements Distributing and overseeing incoming and outgoing mail Requirements Bachelor's degree 2+ years of relevant experience Strong working knowledge of MS Office Exceptional interpersonal and customer service skills Strong attention to detail and a positive attitude The annual base salary range is $60,000 to $75,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

A top-tier Fund in Midtown, Manhattan is seeking a permanent Middle Office Associate! Responsibilities: Working with Equity Products (mutual funds, ETFs, SMAs) Responsible for booking, capturing and reconciling trades Processing Corporate Actions and settling trades Qualifications: 2-4 years experience working within the Middle Office/Operations at Investment Management firm Strong Excel Skills (Macros, VBA, Etc.) Strong written and verbal communication skills BS/BA in accounting, finance, economics, etc. Ability to multitask

Northwind Group is a Manhattan-based real estate private equity firm and debt fund manager that focuses on investments through its discretionary closed-ended funds and balance sheet direct investments. For over 15-years, Northwind Group has been involved in the acquisition, development, financing, and management of residential, commercial, and senior-living properties valued at over $5.7 billion and covering a portfolio of 330 properties and 42 million square feet. Leveraging its strong track record and market experience, Northwind Group focuses on generating attractive risk-adjusted returns while maintaining rigorous investment criteria and adhering to its core values of honesty, transparency, and integrity. We are seeking a highly organized, reliable, and pleasant Receptionist and Office Administrator to serve as the first point of contact for visitors, while also managing day-to-day office operations. This position requires multitasking, excellent communication skills, and the ability to maintain a positive and efficient office environment. Key Responsibilities: · Greet and welcome guests, ensuring a professional and courteous experience. · Maintain an organized office environment and reception area. · Handle incoming and outgoing mail, deliveries, and packages. · Maintain office supplies and ensure stock levels are updated; place orders as needed. · Assist with scheduling appointments, meetings, and events. · Coordinate and maintain office equipment (printer, technology, etc.) and liaise with service vendors. · Support the office's general upkeep by coordinating with property management and inputting/supervising work orders. · Assist with onboarding new employees, including preparing their workspace, arranging building access, etc. · Coordinate domestic and international travel including flights, lodging, reservations, etc. Required Skills and Qualifications: High school diploma or equivalent (associate or bachelor's degree preferred). Previous experience in office administration or receptionist roles. Excellent verbal and written communication skills. Strong organizational skills with the ability to multitask. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to work well independently and as part of a team. Attention to detail and problem-solving skills. Professional demeanor and client-first attitude. A proactive and adaptable attitude, with a willingness to take on various responsibilities. Authorized to work in the United States. Work Environment: Full-time, in-office position. A fast-paced work environment with occasional urgent tasks. Northwind Group does not discriminate employment on the basis of race, color, religion, sex (including pregnancy status and gender identity), national origin, political affiliation, sexual orientation, marital status, disability status, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

We are seeking a proactive and organized Office Administrator to support daily operations, assist with marketing and outreach efforts, and ensure smooth internal processes. This role involves general administrative support, light marketing tasks, data organization, and team coordination. The ideal candidate is detail-oriented, tech-savvy, and able to multitask effectively in a fast-paced environment. Key Responsibilities: Oversee office operations, ensuring smooth day-to-day workflow and team coordination. Manage scheduling, emails, and communication to keep projects and tasks on track. Support marketing efforts, including social media updates, email campaigns, and light graphic design. Maintain and organize internal databases, outreach lists, and company records. Assist in sourcing and organizing data for business development initiatives. Work closely with management to streamline processes and improve efficiency. Handle general administrative tasks such as document management, data entry, and reporting. Qualifications: Strong organizational and multitasking skills with high attention to detail. Excellent written and verbal communication abilities. Proficiency in Microsoft Office and familiarity with marketing tools (e.g., Canva, Constant Contact, social media platforms) is a plus. Ability to work independently, take initiative, and adapt to shifting priorities. Previous experience in an administrative, marketing, or operations role is preferred. This is a great opportunity for someone who thrives in a dynamic work environment and enjoys supporting a growing team. If you're highly organized and eager to contribute to a fast-paced business, we'd love to hear from you!

Consilio is seeking a Litigation Legal Secretary for the New York office of a top 100 ranked litigation/trial firm. Ideal c andidates have 3-12 years' litigation experience supporting five or more attorneys simultaneously in an AML top 200 firm. Also must possess demonstrated skills in ECF filing in State and Federal courts, docket calendaring, preparing and managing tables of contents and tables of authority, and litigation procedures. Experience with managing federal court cases is a plus. Superior communication and organizational abilities, be a self-starter and detail-oriented, have an enthusiastic and energetic team attitude, be able to travel locally and out of state to attend trials, and work extended hours when necessary. Poise and the ability to thrive in a challenging environment is essential. Strong proficiency in Microsoft 365 Word, Excel, and PowerPoint. Location: New York, NY Reports to: Secretarial Supervisor / Firm Administrator FLSA Status: Non-exempt Hybrid: 4 days in / 1 remote (after 90-day probationary period) Hours: 8:30 a.m. - 5:00 p.m. Salary range: $85,000-$102,000 ELS Consilio Direct Hire Division staffs positions for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to **************** to view job opportunities within our company. Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

Do you have great reception or office assistant experience but want to be more in control of your time and when you work? We're looking for temporary receptionists, both those who value temping as a standalone career and also those who are interested in contract-to-hire opportunities. ABOUT US At Joss Search, we specialize in recruiting business support professionals into the Private Equity and Alternative Investments sector. Our clients make up the world's leading global private equity, alternative investment, and financial consultancy firms, and many of our clients are looking to expand their pool of temporary workers. THE ROLE Our clients are looking for temp receptionists who are willing to jump into temporary assignments and hit the ground running! These roles range from a few days to a few months or even more than a year ongoing. This opportunity could mean regular work within the same company, getting to know the teams and systems well, and gaining a deeper understanding of the business and the people who work there. This is the perfect position if you are looking for the consistency (and benefits) of a full-time position but the flexibility that comes with a temporary role. Key responsibilities include but are not limited to: Greeting guests Answering the phones and responding to emails Communicating with appropriate hosts and ensuring a seamless running of the office Managing the scheduling of conference rooms Inventory management of office supplies and snacks THE BENEFITS Hourly rates between $18/hr - $30/hr based on experience Opportunities for short and long-term contract assignments Flexibility in creating your own schedule Paid training days Free breakfasts and lunches are included by many of our clients THE CANDIDATE The ideal candidate will be personable, communicative, friendly, and have great customer service skills and experience. Previous experience within a professional services firm and corporate setting Previous experience as a receptionist or administrator within financial services is preferred At Joss Search, we believe in finding the perfect candidates for our clients as well as the perfect clients for our candidates. If you like the sound of this fantastic opportunity and enjoy working in the heart of New York City, then apply now, we can't wait to meet you! Joss Search is proud to be an Equal Opportunity Employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences, and bringing our community together.

We are working with a top tier financial services seeking a highly motivated Branch Market Administrator to join their dynamic team in Stamford, CT. This role is ideal for a financial professional with strong leadership capabilities, administrative expertise, and regulatory knowledge. The Branch Market Administrator will be responsible for overseeing day-to-day operations, ensuring compliance with industry regulations, and supporting financial advisors in achieving business goals. Key Responsibilities: Provide leadership and administrative support to financial advisors and branch personnel. Oversee operational processes to ensure compliance with firm policies and regulatory requirements. Act as a liaison between financial advisors and various internal departments, facilitating smooth workflow and operational efficiency. Supervise administrative staff and manage branch operations, including risk management, client service, and financial reporting. Assist in implementing strategic initiatives to improve client experience and business development. Monitor regulatory changes and ensure branch adherence to FINRA, SEC, and firm compliance standards. Handle escalated client service issues with professionalism and efficiency. Provide training and mentorship to administrative and junior staff. Qualifications: Licenses: Series 7, 66, 9, and 10 (or equivalent supervisory licenses). Experience: 2-5 years of experience with a leading financial institution. Management Experience: Prior experience in an Administrative Manager role or other leadership position within the financial services industry. Strong knowledge of financial products, branch operations, and compliance requirements. Excellent communication, organizational, and problem-solving skills. Ability to manage multiple priorities in a fast-paced environment. Why Join Us? Competitive salary and comprehensive benefits package. Opportunity to work with a top-tier financial institution in a thriving market. Professional development and career growth opportunities. Collaborative and client-focused work environment. If you meet the qualifications and are looking to advance your career in financial services, we encourage you to apply!

We are seeking a professional and organized Receptionist to join our clients team. The ideal candidate will be the first point of contact for visitors and callers, handling front desk responsibilities while also supporting administrative and accounting tasks. Key Responsibilities: Greet and assist visitors in a friendly and professional manner Answer, screen, and direct phone calls efficiently Maintain office records and filing systems (including pulling and organizing files) Process incoming and outgoing mail and messages Perform basic data entry and clerical tasks using Excel and Word Organize and file documents in alphabetical order Assist with basic accounting tasks (if applicable) Maintain a tidy and welcoming reception area Qualifications: Previous experience as a receptionist a must Basic knowledge of accounting is a plus Proficiency in Microsoft Excel and Word Strong organizational and multitasking skills Excellent communication and interpersonal skills Ability to handle confidential information with discretion Qualified resumes to *****************

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. The general hourly range for these roles are $17-20/hr DOE Responsibilities will possibly include: Answer and direct phone calls Assist in the preparation of regularly scheduled reports Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: 1-2+ years experience as a Receptionist, Office Assistant or has worked hospitality Knowledge of office management systems and procedures Proficiency in MS Office Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task

We are seeking a dynamic and organized Receptionist/Office Assistant to join our team. The ideal candidate will have a strong background in office management and administrative duties. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential. Responsibilities include (but are not limited to): Manage the reception desk - greet clients and vendors, answer phones, buzz in visitors Greet and assist guests and clients, and direct them upon arrival Anticipate guests needs in order to accommodate them and provide an exceptional guest experience ASH Annual Schedule Management: Partner/Exec Meetings - calendar invites sent to necessary people, Team Events, Company wide meetings. Assist the CEO and bookkeeping team with ad-hoc administrative and bookkeeping tasks as needed. Organize office activities, meals, entertainment, and team-building events. Oversee general office operations and facilities management to ensure a safe and efficient work environment. Oversee calendars and schedules for common areas (Conference rooms etc.) Maintain inventory of supplies and place orders (Office, Kitchen) Communicate with vendors and building management for various office needs. Prepare keys and access fobs for new employees Send, receive, sort and distribute mail/packages to employees daily, including scanning to off-site teams. Assist with ad-hoc projects such as setting up and implementing office procedures Position Requirements: Willingness to be in office 5 days a week Previous hospitality, customer service, or office experience preferred Exceptional communication skills and a service-oriented attitude Strong organization and time management skills Collaborative, team-player mentality Associate's or Bachelor's degree (preferred) Proficiency in Google Workspace Attributes Detail-oriented - you like keeping track of lots of details at once and are the type of person who notices when one small thing is missing Organized - you are naturally organized in your professional and personal life. You take pleasure in creating organization solutions that make you more efficient and/or effective Natural communicator - you are the type of person who almost automatically keeps the people you work with in the loop. Thorough - you enjoy digging deep into projects and reviewing all the details and numbers Problem solver - you think fast, are adaptable and are bent toward solving problems as they arise Flexible - you are comfortable with working in ambiguity and in a role that has the potential to change and evolve over time

We are seeking a professional and friendly Receptionist to be the first point of contact for our office, ensuring a smooth and efficient front-desk experience. Key Responsibilities: Greet and welcome visitors, clients, and employees with a warm and professional demeanor. Answer and direct incoming calls promptly and accurately. Manage the reception area, ensuring it remains tidy and presentable. Schedule appointments, manage calendars, and assist with meeting room arrangements. Handle incoming and outgoing mail, packages, and deliveries. Provide administrative support, including data entry, filing, and document preparation. Assist with other duties as needed to support the team and office operations. Qualifications: Bachelor's Degree. Previous experience as a receptionist or in a customer service role preferred. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment. Ability to multitask and handle a fast-paced environment with professionalism.

The Global Trade Middle Office Associate for Supply Chain is responsible for partnering with the Global Trade team (Energy and Natural Resources and Trade and Treasury Solutions) Business Lines, Operations Management, and other support functions to ensure optimal support, customer service, risk management and process improvement. The ideal candidate is organized, proactive, highly motivated, always exhibits professional conduct, possesses the skills to remain calm under pressure. He/she/they will: Be involved in the major steps of the Credit Process: 1/ Pre-closing and Closing of the Facility; and Client processing and deal monitoring and Repayment. Ensure support to the Front Office. Check that operations comply with Natixis' requirements, process & Improvement coordination, and execution. Monitor and analyze outstanding transactions and maintain appropriate level of operational risk control. Coordinate with all the teams within Natixis (Operations, Legal Department, Risk Department, Finance, IT, BPO, Front Office; Compliance). Be in contact with the client to process financing requests. Assist on Process & Improvement coordination and execution. Participate in User Acceptance Testing for current and new bank systems. The main tasks for the Global Trade Middle Officer for Supply Chain Financing include maintaining a portfolio of committed and uncommitted client files, enforcing established procedures, monitoring risks, employing sound practices that will ensure a high level of service to both internal and external customers of the bank. Assist FO and attend pre-closing meetings for new deals when needed. Review credit/ master purchase agreements and ensure that it complies with Credit approvals and work with the Deal Closing team, so they book the deal in LIQ. In case of discrepancy with the Credit Approval ask for a Waiver to FO. Ensure that all CPs are met before a funding is processed. Save all the closing documentation in internal system, track the UCCs. Work with the Back Office Team on the booking of the transaction in Loan IQ by providing them all the information needed for booking and the backups + controls performed as per internal procedures. Monitor the Deal from Closing to Termination. The role requires some knowledge of Trade Finance & Supply Chain Finance products. Ensure that Natixis internal procedures related to financial crime risks prevention (KYC, AML, Sanctions and Embargo, Anti-boycott, Vessel /OFAC checks) are followed when processing daily transactions. Performs monitoring of the covenants and Past due follow up. Ensure that covenants are updated in a timely manner and when they are not received on time contact Client or Agent Banks. Ensure compliance with Regulatory Reporting. Maintain close connection with the business, GFO Ops teams, outsource providers, internal support/control group colleagues to improve processes. Monitor and proactively seek to minimize operational risks. Proactively identify process improvements and work with support teams (IT, other Ops team members) and implement necessary changes. Requirements: Undergraduate degree in Finance or related business. Advanced degree preferable. Two years minimum of professional experience. Previous experience (1-5 years) with commercial lending and asset financing support management at a commercial bank is essential. Basic knowledge of Supply Chain Financing; Working knowledge of the systems utilized by the bank is a plus: Cash Plus, Loan IQ Advance user of the following MS Office applications: Excel. Good understanding of financial statements with a level of comfort in calculating and interpreting financial ratios. General knowledge of corporate banking operations. Natixis is an equal opportunity employer, committed to a workplace free of discrimination. Natixis will not tolerate any form of discrimination based on age, color, mental or physical handicap or disability, pregnancy, marital status, sexual orientation, national origin, alienage, ancestry or citizenship status, race, religion, sex (including sex stereotyping, gender identity, gender expression or transgender status), veteran status, creed, genetic information or carrier status, or any other protected characteristic as established by law. Respect for all means that we deal with each person as an individual and not as a member of any group. All qualified applicants will receive consideration for employment. Management is expected to provide leadership in supporting the firms EEO program by taking steps to promote EEO in all facets of employment including recruitment, hiring, retention, promotion, performance assessment, and career-development opportunities. The salary range for this position will be between $105,000 - $125,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance. Candidates must be able to work in the United States on a permanent basis. Natixis will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on their F-1 or other student visa status.

Business Type: Family Office Investment and Equity $ 55,000 /yr Full Time About Our Client's Organization Our client's organization was founded in 1991. They pride themselves on a great supporting team culture and an organization that thinks big, to grow the business as big as it can grow. The office is in an excellent location in upscale Fort Lee, NJ. The area is known for its great neighborhoods and top education systems in New Jersey State, making it an ideal place for the candidates and families. A super easy commute to Manhattan, NY is only a 5 minutes' drive via the George Washington Bridge, offering a scenic view of the Hudson River and the Upper West Side. Additionally, the location is within a 15 -20-minute drive to major international airports, A-rated shopping malls, restaurants, golf range, and walking distance to great cafes, bars, restaurants, a local theater, and Modern Building complexes. Also, there are frequent and multi route NJ transit buses to and for Manhattan as well as nearby neighborhoods. Description of the Role: This role will be responsible for assisting the Family Office team of C-suite, investment director and financial manager. The Office Administration Staff plays a critical role in supporting who is highly motivated Administrative Staff to provide support to senior members of the team. This role will require strong work ethic, and excellent communication skills. The ideal individual will possess strong administrative, organizational and communication skills and have the ability to exercise good judgment in a variety of situations to maintain a realistic balance among multiple priorities. This is an ideal candidate hard-working and self-motivated individual who is extremely detailed, organized and enjoys being challenged with new responsibilities. Key Responsibilities Office Administration Support: Act as gatekeeper to professionals and maintain relationships with clients or guests, prospective clients and the CEO, CIO and the investment and finance management team of the organization. Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with the CEO, CIO and the investment and finance management team. Schedule internal and external meetings; coordinate supporting technology. Assist in the development of internal and external meeting materials to ensure professionals are prepared for the CEO, CIO and the investment and finance management team's schedule, conferences and speaking engagements and follow up on any action items. Send and reply to emails on behalf of professionals; draft other correspondence. Cover multiple phone lines and communicate with clients as requested. Communicate with the CEO, CIO and the investment and finance management team on a regular basis. Assist in event planning, arrange travel for professionals, including flights, cars, hotels, visas and other reservations for the CEO, CIO and the investment and finance management team. Track, prepare and process expense reconciliations, out-of-pocket reports and invoices. Handle confidential documents and correspondence as needed. Maintain entry of data and data integrity in databases including Outlook contacts and client tracking databases. Manage preventative maintenance schedule for all facilities appliances and office supplies. Courier Services, distribute packages and mail as delivered for the day: Maintain FedEx & Messenger Services Required Qualifications: 1 to 3+ years of office administrative experience, preferably within financial services Bachelor's degree with Accounting or Mathematics major preferred. Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed. Excellent verbal and written communication skills and attention to detail. Professional presence, positive demeanor and strong interpersonal skills. Service-oriented approach; hospitality or customer service background a plus. Must be team-orientated, trustworthy and display strong follow-through High level of integrity, sound judgment and strong work ethic. Proficiency in Microsoft Office Suite. Bilingual Korean /English fluency required Benefit: Paid Time Off Paid Holidays Retirement Plan Health, Dental and Vision Insurance *Our client does not sponsor visa status.