Office Clerk Jobs in Carver, MA

Seeking a detail-oriented Office Administrator. The ideal candidate will be responsible for overseeing daily office operations and providing administrative support to ensure efficient operation of the office. Responsibilities: Manage front desk activities, including welcoming visitors and answering phone calls Perform general clerical duties, such as data entry, filing, and record maintenance Coordinate office events and meetings, including scheduling and logistics Handle vendor management, including ordering supplies and maintaining vendor relationships Assist with calendar management Supervise office staff to ensure tasks are completed accurately and on time Skills: Bachelor's degree required. Proven experience in office management and administration Strong organizational skills with the ability to prioritize tasks effectively Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication skills, both written and verbal Ability to multitask and work efficiently in a fast-paced environment #43463

Our client is looking to hire an Office Coordinator on a 3-month+ contract basis to provide administrative support for their busy Cambridge, MA office. The ideal candidate for this role will have 1+ years of administrative office experience and be able handle day-to-day administrative duties and upkeep of the office. Candidates must be friendly, reliable, confident, motivated, have a sense of urgency, self-starter with excellent organizational and communication skills and can work well under pressure. Contract Compensation: $25-$27 per hour* *rate listed not guaranteed - potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range. Applicants must be able to work 5 days onsite to be eligible for this position. If you are interested and meet the qualifications below, apply with your resume for more information! Responsibilities: Provides administrative support to office staff Responsible for scheduling and calendar management Monitoring general email and general voicemail inboxes Responsible for meeting preparation, mail, inventory/stocking of office products, handling catering needs, assisting with coordinating office events Expense reporting Setting up any new hires Other administrative projects as needed Qualifications: Bachelor's degree 1+ years of administrative office experience Strong Microsoft Office Suite experience Ability to work effectively individually and in a team Strong organization and time management skills Desire to work in a fast-paced environment Excellent verbal and written communication Strong attention to details Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Our client is seeking a talented Office Coordinator to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies • Travel arrangements for non-management team members • Serve as the face and voice of the company • Maintaining and stocking the kitchen daily • Maintaining and stocking the office supply room, ordering supplies as needed • Picking up the mail daily and distributing it to employees • Manage calendars for conference rooms; set up conference calls and GoToMeeting • Coordinate outside guest seminars and meetings; including but not limited to room set-up • Assist with planning and set up of weekly company socials and company events • Assist HR team with coordinating candidate visits, booking candidate travel and lunches • Other ad-hoc projects as needed Qualifications and Skills • Bachelor's Degree or relevant experience working in an administrative support role, outward facing • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions • Detail oriented and comfortable working in a fast-paced office environment • Exceptional written and verbal communication skills • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Our client, A well-established private equity firm in Boston is seeking a Lead Receptionist/General Office Coordinator to ensure a professional and well-organized office environment. This role is ideal for a proactive and detail-oriented individual with strong communication and organizational skills. This position pays $26 an hour and is onsite Monday-Friday from 8am-5:30pm. Key Responsibilities: Serve as the first point of contact, greeting and seating guests professionally. Answer and direct phone calls with excellent phone etiquette. Manage conference room scheduling and setup. Oversee office supply and kitchen inventory, placing orders as needed. Maintain office cleanliness and organization, including supply rooms and common areas. Submit and monitor building maintenance requests and work orders. Collect and distribute daily mail. Qualifications: Strong customer service and receptionist experience. Excellent organizational and multitasking abilities. Proficiency in Microsoft Office Suite. Ability to handle clerical tasks and maintain a professional environment. Comfortable with physical tasks such as walking, standing, lifting, and bending as needed. Previous experience in an office setting preferred. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as needed Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

Expanding Contracting firm is seeking an intelligent, energetic, and self-motivated person to join our company. You will perform clerical and administrative functions in order to drive company production. Must have the willingness to learn and take on new tasks. Salary is commensurate with skills and experience. Expectations & Qualifications: Good communication skills, both written and verbal Customer service skills Ability to multitask and prioritize Dependability Experience with Microsoft Office and Excel Problem-solving skills Ability to work under pressure Attention to detail Responsibilities: Answer and direct all phone calls Greet all office guests Manage, clean and organize the front desk Schedule meetings, client visits and company events Collect and sort all mail and packages Provide administrative support to all team members as necessary Performing various other clerical tasks, including faxing, transcribing and filing Apply Payments received to correct customer/invoice Get Deposit slip ready between 12pm-1pm daily Monitor the quantity of Uniforms and Safety Inventory. Job Type: Full-time Salary: $18.00 - $22.00 per hour Benefits: 401 (k) Dental insurance Health insurance Schedule: 8 Hour shift, Monday - Friday 8:30 - 5 Ability to commute/relocate: North Kingstown, RI 02852: Reliably commute or planning to relocate before starting week (Required) Experience: Customer Service: 1 year (Preferred)

Are you dependable and highly detail-oriented with great interpersonal skills and a passion for client satisfaction? If you are looking for career satisfaction with a dynamic company, we have the opportunity for you! Our successful Financial Planning firm in Hingham, MA is seeking a part-time receptionist to ensure smooth day-to-day operations while providing superior customer service to the firm's prospects, clients, and team members. This team member will be instrumental in ensuring clients have the most memorable, positive experience. Minimum Requirements: 2+ years of experience in working in a professional office and fast-paced environment Proficient skills with MS Office Suite Comfortable and familiar with CRM platforms Industry experience preferred, but not required This position requires that you possess the following skills: Strong organizational skills and strong attention to detail Proficient with filing, phone systems, faxing, and scanners Excellent communication skills; both verbal and written Calendar management Polished interpersonal and presentation competencies Exceptional phone skills Sincere and caring attitude Provide outstanding client service Thrive in a “time sensitive” environment and adaptable to changes without affecting the quality of work Responsibilities: This position will assist the Team in maintaining exceptional customer service to help exceed client and regulatory expectations by following day to day tasks such as: Answer phones and greet clients in a friendly, warm manner Ensure vendor supplies are stocked for client meetings Record notes from client conversation in an accurate manner Enter and maintain databases of clients and prospects Manage filing system Attend and contribute to team meetings Maintain the office environment in an immaculate and organized condition Maintain job-related/industry specific compliance files Assist in organizing events, event supplies, and promotional material Assist in the coordination of various vendor/client events Develop and mail letters to clients for various purposes upon request Prioritize daily tasks to be proactive in time management General back up support for all other positions consisting of varied tasks as needed Hours: 8:30am-4:30pm Twice a week Salary: $18/hr + Yearly bonus Presented by Advisor Employee Services Thank you for your interest in the Part-time receptionist role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website and the services provided ************************** We are not a staffing firm, but together have built a reputable and continuously expanding business model which allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

At the heart of Boston's Financial District, we are seeking an experienced Office Services professional to lead and support various operational functions for a prestigious AmLaw 100 firm. As a polished professional with experience working in a legal environment, you understand the culture and will be able to immediately step into this role and make a difference. The ideal candidate will have a proven track record of office management and will thrive in a role where you'll wear many hats, balancing reception, catering, print, mail, supplies, inventory, and hospitality-related tasks. Your ability to manage various operational functions while maintaining a high level of service is key. The role is between an Office Services Associate and an Office Manager, and requires thick skin, as you will be the first face of the Firm, anticipating needs before they arise and managing day-to-day office operations with professionalism and a smile. Shift: 8:30am - 5:00pm; Monday - Friday Pay Rate: $27.00 - $28.50/hr Key Responsibilities: Reception Management: Oversee front desk operations, ensuring excellent client service and smooth guest arrivals. Catering: Manage office catering services, including organizing meetings, events, and daily office refreshments. Print and Mail Services: Coordinate print services, ensuring timely and accurate production of documents. Handle incoming and outgoing mail deliveries and distribution. Supplies and Inventory Management: Maintain accurate inventory records for office supplies, ordering as needed, and ensuring proper stock levels. Hospitality Support: Provide hospitality-related services for clients, guests, and internal meetings, maintaining a high standard of professionalism. Coordination and Oversight: Supervise and support junior team members in various facilities-related tasks. Requirements: Prior experience in a legal firm or similar professional services environment is preferred. Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to handle multiple tasks and prioritize effectively. Strong attention to detail and problem-solving abilities. A professional and polished demeanor with a focus on providing top-notch client service. If you are a highly motivated, proactive individual with experience in office management and facilities support in a legal firm setting, we encourage you to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are seeking an Accounting Clerk to support our Business Department. Benjamin Banneker Charter Public School strives for excellence in all endeavors across departments, and our Business Department is pivotal in making sure all of our students and staff have the resources and support they need to succeed. This position is ideal for a candidate who is a few years into their career in accounting and would like to continue to learn more. If you are a detail-oriented individual with excellent organizational skills, we encourage you to apply for this exciting opportunity to join our Banneker community! Benefits: Salary - $45,000-$50,000 USD Small Organization Environment Free Parking Staff Events throughout the year Great Team to Work With! Health Benefits Responsibilities A/P processing (post invoices and maintain Bill.com system) Review and process employee expense reports Order process Track department expenses to annual budget Month-end close: journal entry recording to investments, prepaid expenses, depreciations and accrued expenses Balance sheet and bank reconciliation Assist with year-end audit Support Finance and Leadership teams as needed Qualifications Minimum 2 years of experience in accounting or other finance related field Proficient working understanding of accounts payable Accounting/business experience and/or education Data entry speed with accuracy Ability to organized work, set priorities and work independently Proficient skill with Microsoft Excel and other Microsoft office programs Experience with QuickBooks and/or Bill.com As an equal opportunity employer, Benjamin Banneker Charter Public School provides equal employment opportunities without regard to race, religion, creed, color, national origin, ancestry, age, gender, sexual orientation, gender identity, military service, disability, genetic information, or any other category protected by federal or state law. Non- Discrimination Benjamin Banneker Charter Public School strives to provide a safe, respectful, and supportive learning environment in which all students can thrive and succeed in our school. Banneker prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, age, national origin, physical or mental disability, religion, veteran status, homelessness and any other class of individuals protected from discrimination under state or federal law in any aspect of the access to, admission, or treatment of students in its programs and activities, or in employment and application for employment. The Benjamin Banneker Charter Public School does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information, or any other basis prohibited by Massachusetts state and/or federal nondiscrimination laws. The Benjamin Banneker Charter Public School does not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction. We are committed to a policy of equal opportunity/affirmative action for all qualified persons. Inquiries regarding the Benjamin Banneker Charter Public School nondiscrimination policies and practices should be directed to:

Tell us about a friend who might be interested in this job. All privacy rights will be protected. Duties\: The non-negotiable annual salary for this position is $54,142.66 (NAGE Unit 1, Grade 15, Step 1) This position is assigned to the Records Department at Old Colony Correctional Center. The responsibilities include handling all CORI requests from outside agencies as well as requests from Incarcerated Individuals. Will pick up mail daily and distribute accordingly. Run morning reports daily and audit mitts and 6-part folders for accuracy monthly. Responsible for running statistic reports and copying and filing for the Disciplinary Office. Send notifications to appropriate outside agencies on releases for Records Manager. This position also works with BSH Records Office to track all Incarcerated Individuals that transfer in/out of the BSH Unit. This includes maintaining the Access log, auditing mitt and 6-part upon arrival, ensuring the Civil Commit Order/petitions are received and distributed when necessary and only the appropriate documents are in the mitt. Will pack up folder and mitt to send back upon expiration of order. Will schedule incarcerated individual trips for court, transfer and/or emergency trips. Follow up with courts for disposition of court hearings collecting documents as necessary. Connecting all zoom meetings with Incarcerated Individuals, orders supplies, along with filing, answering phones and other various duties as assigned. The ability to work in a team environment, handle multiple tasks accurately, and great attention to detail are essential. This position will back up Clerk VI. Performs all other duties as assigned. Comments: This is a Civil Service position. Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement. Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with offenders, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents. The DOC urges bilingual applicants to apply. Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements First consideration will be given to those applicants that apply within the first 14 days. Applicants must have at least (A) four years of full-time, or equivalent part-time, experience in office work, of which (B) at least one year must have been in a supervisory or administrative capacity, or (C) and equivalent combination of the required experience and the substitutions below\: I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience. * II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience. * III. A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience. * IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for two years of the required experience.* * Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Salem Public Schools Job Type: Part-time, grant funded Salary: Per AFSCME contract Salem is a small, diverse city with a proud maritime and immigrant history. Salem Public School educators are passionate about urban education and understand the urgency of improving student achievement. We respect and value the racial, cultural, and linguistic diversity of our students and their families, and have a strong commitment to the Salem community. We seek individuals who are able to serve all of our students, regardless of ability, economic status, gender/gender identity, language, race/ethnicity, sexual orientation, or other backgrounds. Salem Public Schools has a clear equity statement and core values that guide and drive our work as an anti-racist organization. Applicants who have experienced working in urban schools and have bilingual skills are strongly encouraged to apply. Grant Funder: CommCorp Career Technical Initiative Salem High School is the recipient of a $327,947.50 grant from Commonwealth Corporation on behalf of the Baker Administration to increase a skilled workforce in the trades through third shift programs. This initiative, announced by Governor Baker, seeks to address the persistent need for skilled labor in construction, trades, and manufacturing. Commonwealth Corporation administers these funds in hopes of eliminating the skills gap facing employers by providing an opportunity for youth and adults to retrain for skilled occupations, as well as transforming vocational high schools into Career Technical Institutes that run three shifts a day to bring more high school students and adults into the program. As part of a multi-year strategy, CTI plans to train 20,000 new skilled workers in key trades and technical jobs. Among the grants approved by the Workforce Skills Cabinet in 2021, 35 new career pathway programs and 22 expansions of career pathway programs at 10 vocational-technical schools will provide training and job placement for more than 800 adults. What You'll Do Salem High School is seeking an Administrative Clerk to support the startup and implementation of an adult night school program beginning this summer. In this role, you will work in a collaborative team environment to support the success of our adult learners in Salem Public School's new third-shift program as part of the Salem High School Career and Technical Education department. This role will work during the program training hours to support the CTI Program Manager and CTE Director, processing documentation and student communication, and other duties as assigned. This position is grant-funded through the Career Technical Initiative with CommCorp and is part-time, with 200 hours allocated until June 30th, 2023, and 900 hours allocated between July 1st, 2023, and January 30th, 2024 with the opportunity and intention to extend the program and contract hours. Role Responsibilities: * Assist with administrative tasks related to the implementation of the adult night school program at Salem High School * Provide customer service to students and families in both English and Spanish (Portuguese preferred) * Help with data entry, scheduling, and coordination of events and programs * Manage and maintain files and documents * Assist with outreach and recruitment efforts * Attend meetings and take minutes as needed * Prepare invoices, requisitions, and purchase orders as needed * Manage a dedicated phone line for the program * Perform other duties as assigned by the CTE Director and CTI Program Manager What You'll Bring: We are looking for candidates who have diverse backgrounds and experiences, are inspired by our mission, and are highly motivated to change adult lives through education. You'll be right at home here if you are a reflective practitioner who values collaboration with colleagues and pushes yourself, your work, and the people around you to the next level. We expect our SPS employees to: * Hold a deep commitment to students and families and value diversity - The SPS community is vibrant and diverse in background, ethnicity, language, and perspective. You embrace and affirm the backgrounds of all members of the SPS community and view our diversity as a powerful resource that supports us each in learning and doing our best work. * Hold high expectations for yourself, students, and colleagues - You see potential in all, especially our SPS students, and maintain high expectations for achievement while providing the support necessary to meet that bar. You hold yourself to high expectations, modeling SPS values and seeking opportunities to improve continuously. * Build authentic, caring relationships with colleagues, students, and families - You build strong relationships across students, families, and colleagues that are collaborative in nature and contribute to the individual and collective success of SPS. You partner with families and colleagues to make decisions in the best interest of students and learning. * Embrace feedback - You are a reflective practitioner who learns from failure, using mistakes and challenges as opportunities for growth. You model persistence and a growth mindset and thrive in a culture of feedback. Job Requirements: * High school diploma or equivalent * Associate's degree or higher in a related field preferred * Proficient in verbal and written communication in English and Spanish (Portuguese preferred) * Strong organizational and time-management skills * Excellent written and verbal communication and interpersonal skills * Ability to work independently and as part of a team * Proficiency in the Google Suite: Docs, Sheets, Slides, Forms * Must be able to work flexible hours, including evenings and weekends as needed * Collaborate with the CTI Program Manager and CTE Director develop innovative solutions ensuring the long-term success and sustainability of this program. * Attend and coordinate materials for the night school program events designed for graduating students and their families. * Collaborate in the design, oversight, and implementation of events related to the third shift program. * Maintain CTE data in Aspen for MA DESE enrollment tracking purposes. * Assist the CTE Director with Salem High School Marketing and program materials (CTE Newsletter, Web site, Social Media platforms, Press Releases, SHS Experience/Program Brochures, etc.). * Assist the CTI Program Manager with third shift training marketing and program materials (Program Newsletter, Web site, Social Media platforms, Press Releases, Program Experience/Brochures, etc.). * Partner with families of students and include them in the students' learning & development, as well as encourage families to further the mission of the school. * Follow all DESE, SPS, SHS, and other regulations and school policies, and plan and implement appropriate revisions to program policies and procedures as needed to re?ect industry trends/standards. * Establish and maintain records of student activities in all programs within the scope of this position, including data on partner employers & resources, as well as data on student performance and hours of classroom instruction and on the job training. * Assist with the daily operations associated with the CTE and CTI o?ces, as needed. * Support the Career Development Coordinator in related duties as needed. * Perform all other essential duties as assigned by the CTI Program Manager or CTE Director. * Evidence of mastery of a wide variety of teacher competencies and the understanding of instructional techniques. * Current authorization to work in the United States Preferred qualifications * Advanced educational preparation. * Evidence of educational leadership. * Curriculum development experience and knowledge of technical competencies with curriculum frameworks. * Demonstrated experience supporting students with disabilities * Demonstrated experience supporting English language Learners Work Year: Grant funded: April 1, 2023 - June 30, 2023: 200 hours. July 1, 2023 - January 31, 2024: 900 hours FTE/Hours: Part-time, flexible hours during spring, day-time hours during summer, evening hours during the fall Reports to: CTI Program Manager, Career & Technical Education Director, Executive Principal Salem High School Equal Opportunity Employer Salem Public School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Overview Imperial Dade, a leading North American distributor, has an Office Clerk role available in Franklin, MA! Join a strong and continuously evolving group, helping to continue to grow our business. This entry-level role is perfect for someone comfortable with repetitive tasks and willing to contribute wherever needed. You will work Monday through Friday from 3:30pm- finish Imperial Dade is the leading independently owned and operated distributor of foodservice packaging and janitorial supplies in North America. As a provider of customized supply chain solutions, we serve customers in many business-to-business market segments including restaurants, grocery stores, healthcare, sports and entertainment, and cruise lines. Founded in 1935 and headquartered in New Jersey, Imperial Dade serves as a mission-critical partner to more than 120,000 customers through our footprint of 130+ branches. All correspondence will come directly from Imperial Dade and not a personal email address. Responsibilities You will: * Assist the general accounting department * Process daily receipts, prepare remittances and bank deposits, and record details * Process credit card QuickPays * Contact customers to resolve payment discrepancies * Assist in posting petty cash reports * Post credit card settlements daily * Post electronic (ACH) payments daily * Answer customer inquiries * Assist the customer support department * Maintain customer invoicing/AP portals for the team * Perform additional duties and projects as assigned Qualifications You have: * High school diploma, GED, or equivalent * Proficiency with a 10-key calculator * Strong communication and problem-solving skills * Proficiency in Microsoft Word, Excel, and Outlook We offer a dynamic environment for our more than 7,500 employees to work, learn, and grow professionally. We value our people and strive to create rewarding career opportunities by offering competitive salaries and benefits (medical, dental, vision), a 401(k) program with company match, a shared ownership program, life insurance, a generous paid time off package, educational reimbursement, paid family leave, and adoption assistance. We are excited to invite talented individuals with a passion for excellence to join our team. Imperial Dade is an EEO Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history, or genetic information, political affiliation, military service, or other non-merit-based factors. Learn More

The Office Services Clerk will be responsible for providing local onsite services in the areas of mail, photocopy, fax, facilities maintenance, office supply inventory, stocking and ordering, off-site deliveries, court filings, conference room set-ups, and assistance to hospitality, IT, records, and reception areas as needed. This position will report to the Manager of Support Services. A career at Nixon Peabody is the opportunity to do work that matters. Its the chance to use your knowledge to shape whats ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking. Weve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn. If youre someone whos looking toward the future, wed love to hear from you. Location: Boston, MA All duties must be performed accurately and in a timely manner with attention to detail and a high level of customer service Incidental travel to meetings and educational seminars may be required. Maintains a regular and dependable attendance schedule within the firms Paid Time Off (PTO) policy. Mail Sort, scan and distribute incoming mail to office personnel; use the postage meter to prepare outgoing regular, certified, and registered mail to meet U.S. Postal deadlines; travel to U.S. Post Office as necessary; distribute and pick up interoffice mail according to a preset schedule; prepare interoffice pouches and track delivery when required. Respond to routine inquiries regarding mail procedures, postal rates and service levels. Deliver packages received by overnight services or hand delivered by local messengers. Monitor appropriate level of postage in the meter to meet usage requirements of the office; arrange for additional postage and call for repairs when required. Arrange for courier service, overnight services and hand-delivered local messenger services. · Maintain a neat and orderly mail and supply area; monitor inventory and arrange for reorder of low stocked items. Photocopy Monitor copy machines; perform standard maintenance that includes replacing toner cartridges and loading of staples; and arrange for service as required. Monitor and maintain supply inventory for copiers. Pick-up and deliver copy jobs as necessary. Prepare copy, print and scan jobs in accordance with instructions provided. Conduct Quality Control on all requests before returning them to requestors. Fax Send faxes as requested and return originals to sender. Utilizing the desktop faxing module, or fax machine, receive faxes and forward/distribute them via email to their intended recipient(s). Facilities Assist with office moves; stock and prepare office and work stations for new personnel. Communicate with the property management, janitorial, clerical and engineering staff to schedule and facilitate installations and repairs on the premises. Maintain furniture inventory and tracking system. Regularly stock supply areas and printer stations. Monitor inventory of supplies and maintain adequate stock. Upon an employees arrival or departure from the firm, ensure that office or workstation is cleaned and stocked with office supplies and same is added or deleted from building directory as appropriate.

Job Title: Office Administrator Department: Administration and Operations Reports To: Director of Administration and Operations FLSA: Non-Exempt GRADE: 7 Salary: $58,921.69 - $70,706.03 The primary responsibility of the Office Administrator position is to provide support for administrative and operational office management tasks. The Office Administrator will provide exceptional customer service to internal and external clients as well as serve as a point of contact for requests for maintenance services, office supplies, and general office operations. Essential ResponsibilitiesManage office operations, ensuring smooth and efficient flow of office processes.Provide exceptional customer service via phone and in person to current staff, visitors, and vendors.Perform everyday office administrative tasks such as office supply orders and inventory management, phone/e-mail monitoring and prioritization, filing/organizing, etc. Overall responsibility for mail, ensure timely entry of mail and calls into the in-house contact management system.Manage and maintain office services: cleaning services, AC, coffee & water machine, mail, courier deliveries, watering plants, and tasks as needed. Responsible for the office reservation system. Take ownership of maintaining a comfortable, safe, and productive physical work environment by keeping common areas clean. Supports on-boarding of new employees and acts as liaison to internal departments for new employees including but not limited to guiding new hires for badge pick up, office tours, and assisting new hires with common office equipment, protocols, and resources.Assist in the coordination of assigned projects and special events Provide support in the implementation of electronic signature and documentation management system.Assist in maintaining up to date office emergency and safety procedures. Maintain regular attendance including presence in-office either 4 or 5 days per week. Other Responsibilities and DutiesHelp with special projects as assigned and needed. Required Education, Experience, and Skills (unless otherwise noted) Associate degree and 2 plus years of demonstrated related professional office-based experience. Proficient Use of Office technology with working knowledge and demonstrated experience of MS Office 356 applications such as Excel, Word, SharePoint, Teams, Outlook. Very good time management and organization skills and the ability to prioritize work.Very good interpersonal communication skills and sound judgement skills.Ability to write clear, concise and effective forms of communication. Professional, calm demeanor.Customer service oriented and ability to work with complex issues.Ability to pay attention to small details and deliver work with accuracy.Ability to work both independently, as part of a team and demonstrate support of needs of staff Ability and willingness to occasionally travel.Ability and willingness to maintain confidentiality at every level.Ability to maintain confidential and highly sensitive information.Ability to problem solve issues that arise in the scope of office maintenance. $58,921.69 - $70,706.03 a year This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management's discretion, the employee may be assigned different or additional duties from time to time.

Greenberg Traurig (GT), a global law firm, currently has an excellent full-time employment opportunity for a Life Sciences Intellectual Property (IP) Clerk in the IP Prosecution Department of GT's Boston office. We offer competitive compensation and an excellent benefits package. The position provides a great introduction to the IP practice at a large law firm. Many former IP Clerks have gone on to attend law school, become patent agents, or to work as paralegals. Duties & Responsibilities Manages incoming US Patent and Trademark Office (US PTO) and foreign Patent Office correspondence Works with attorneys to conduct life science based searches of patent and trademark databases Prepares and sends letters reporting US PTO and foreign correspondence to clients Prepares drawings for life science patent applications. Works on Sequence Listings for patent applications that include polynucleotide and amino acid sequences Maintains and organizes client files and electronic databases Works on Information Disclosure Statements Monitors the status of client files and patent or trademark tasks Analyzes scientific literature in connection with special projects Performs administrative tasks for IP department Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies Excellent interpersonal skills. Good working knowledge of biology, chemistry, and/or molecular biology Strong attention to detail and good work ethic. Outstanding oral and written communication skills Professional demeanor Ability to establish and maintain effective working relationships with personnel at all levels of the organization. Willingness to work collaboratively as part of a team Good organizational skills and the ability to manage time effectively Ability to shift priorities and manage change with a positive outcome Proactive in seeking out projects and managing tasks Provides outstanding client service, meet high quality standards for services and meet or exceed client expectations. Qualifications & Prior Experience Bachelor's degree required Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook and Adobe Acrobat Experience using electronic document management systems (e.g., iManage or Filesite) is a plus Exceptional computer skills with the ability to learn new software applications quickly GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

About the Team The Global Real Estate Operations (GREO) team is a special and thoughtful group of facilities and office operations professionals that are approachable and efficient. Together we help the business by creating a Klaviyo-first experience. We empower our internal customers to own their destiny by ensuring our workplaces are remarkable, enable meaningful in-person connections and embody our culture. The first member of the GREO Boston team will support the offices in a wide variety of ways, from facilitating in person meetings and events to day to operations of the Boston Hub. All members of the Global team collaborate with Global IT, Employee Experience, Talent Acquisition and Klaviyos from all areas of the organizations to ensure positive in office experiences. About the role Klaviyo is seeking an Office Coordinator to join our Global Real Estate Ops team. We're looking for someone who is experienced in maintaining an effective and efficient office working environment, genuinely enjoys working with diverse people, and is passionate about creating a welcoming and collaborative environment for both employees and visitors. This highly impactful role will be part of the Finance organization, report directly to the Manager of Office Operations and Facilities, and will work cross-functionally with Global IT, People Operations, Marketing, Internal Comms, Employee Experience and and with the Senior Community Manager. This person will have the opportunity to join us on our mission to enable Klaviyos to thrive, to contribute to a uniquely special culture, and to make the company the place where the best-of-the-best come to work. How You'll Make a Difference Managing the day to day operations of our Boston Hub. Field daily inquiries by employees in the Boston Hub on questions and issues. Monitor Office Operations support ticket queue and resolve questions with comprehensive answers. Coordinate with the Global IT team to ensure scheduled meetings have appropriate onsite AV support. Work with and act as a primary contact for the local property management team. Handle suite related needs and maintenance. Responsible for enforcing and suggesting updates to office policies, procedures and safety standards (emergency evacuation plan, visitor registration, security, Health & Safety Compliance, etc.) Greet and register office vendors and visitors. Assist in facilitating the future of work plan for the Boston Hub. Utilize space management software, OfficeSpace, to assist with space management and helping Klaviyos find meeting spaces. Assist in facilitating meetings/events coordination with the Employee Experience, Executive Business Partners and other internal stakeholders. Assist in maintaining the overall appearance, organization, and cleanliness of the Boston Hub. Performing daily walkthroughs to ensure workstations, conference rooms and public spaces are clean and presentable. Restock and maintain inventory and supply management of office supplies, cleaning supplies, bathroom supplies, PPE, technology accessories, etc. Oversee recurring office service vendors. Assist to manage office access for Klaviyo employees/new hires by creating, replacing and terminating access cards. Assist the New Hire Onboarding team with scheduled in person onboarding for Boston Hub based employees. Provide a seamless integration into the Boston Hub by ensuring access cards, instructions and training rooms are set up. Assist with company health and safety procedures and facilitate any site-specific safety protocols when needed. Assist in facilitating in-office food and beverage programs. Assist in monitoring office utilization. Assist with interoffice moves. Be an ambassador of company culture and values. Be approachable, reliable and energetic. Assist with additional special projects, as required. What we are looking for 1-3+ years of office, facilities, or related experience. Monday-Friday in-office attendance required, ~8:00-4:30 pm with flexibility around onsite events. Ability to prioritize workload, follow through, and complete tasks in a timely manner. Strong organization and planning skills. Comfortable owning projects and making decisions; takes initiative and works well independently as well as with others. Customer service oriented; outgoing and personable; polished approach with internal and external clients. Ability to work in a fast-paced environment with changing needs and requirements. Strong attention to detail, can learn quickly and understand big picture concepts. Ability to lift >20lbs Nice to have: Prior customer service, IT, admin, or event management experience is a plus. Experience with GSuite, Slack, OfficeSpace, and Freshworks is a plus.

Our client, a pharmaceutical company in Lexington, MA, is seeking an Office Coordinator to join their team! This role is onsite in Lexington, MA, full time hours Monday through Friday, temporary with potential to extend, and paying $24/hr. Interested and qualified candidates are encouraged to apply today! Key Responsibilities Reception Monitor Ring doorbell during business hours and manage front entrance activity. Receive and route visitors and vendors as needed Answer and direct incoming inquiries via email, phone, and in-person. Regularly check voicemailbox and relay messages to the appropriate department or individual Monitor and maintain the office lobby, ensuring it is welcoming, clean and organized Office Coordination Order and maintain appropriate stock of office supplies including kitchen essentials. Regularly check inventory levels to ensure the office is well-equipped and prepare supply orders as needed Manage daily breakroom stocking, ensuring that both staff kitchens are equipped with necessary supplies like coffee, tea, fruit, disposable paper goods and cleaning materials Monitor and maintain the tidiness, organization and general upkeep of common office areas including kitchens, copy rooms, conference rooms, hotel workstations and outdoor spaces Coordinate with the Executive Assistant, Facilities Specialist and/or Property Manager to schedule repairs and maintenance of Lexington office equipment and facility with existing vendors, as needed Shipping and Receiving Receive, sign for and distribute incoming mail, packages and deliveries to the appropriate departments or staff members Coordinate with Facilities Specialist on weekly interoffice exchange of USPS mail delivered to Lowell facility Prepare and process outgoing mail and shipments on behalf of Lexington staff, ensuring timely handling and delivery tracking Administrative Support Assist with scheduling appointments, coordinating meetings, and managing calendars Assist the Executive Assistant with planning and coordination of internal meetings and events such as board meetings, team lunches and occasional Employee Engagement Committee initiatives Support Executive Assistant and Lexington staff with ad hoc administrative tasks and projects as assigned Qualifications High school diploma or equivalent required; associate or bachelor's degree preferred Previous experience as a receptionist, office coordinator, or similar administrative role is highly desirable but not required Strong communication skills, both verbal and written Friendly, professional, and approachable demeanor with a strong customer-service orientation Reliable and dependable; Able to maintain confidentiality and handle sensitive information with discretion Excellent computer skills and familiarity with Microsoft Office Suite (Word, Excel, Outlook, etc.) Excellent organizational, prioritization and multitasking abilities and strong attention to detail Ability to lift and carry packages up to 25 pounds, as needed Work Environment Fast-paced office environment with frequent interactions with guests, staff, and vendors. Occasional physical activity, including moving supplies or handling deliveries. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Receptionist to $22/hr. - Excellent Opportunity in Healthcare! Our client, a doctor's office located in Medfield, is seeking a Receptionist to join their team! In this role, the Receptionist will be the first point of contact for patients and visitors to create a positive first impression and maintain a smooth and efficient flow of the office. The qualified candidate will have previous experience as a receptionist or experience in a customer service role. Position Details: Location: Medfield, MA Work Model: In office Degree: Not required Additional responsibilities include greeting patients and visitors in a warm, professional and friendly manner, answering incoming phone calls, responding to emails, assisting with inquiries related to appointments services, and insurance, scheduling and rescheduling appointments as needed, processing patient check-ins and check-outs, and more. Join this tight-knit office with great work/life balance! Apply today! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

First consideration will be given to those applicants that apply within the first 14 days. Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office work, or (B) and equivalent combination of the required experience and the substitutions below\: I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience. * II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience. * III. A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience. * IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for two years of the required experience.* * Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Duties\: External candidates, the non-negotiable annual salary for this position is $50,239.28 NAGE, Unit 1, Grade 13, Step 1. Receives, responds, and schedules Attorney-Incarcerated Individual zoom meetings via email. Operates IBM compatible Word Processing equipment to type original material, prints and distributes printed correspondences, memorandum and reports. Files all documents (i.e.\: various security forms, official documents, etc ) which are sent to/from the Operations Area; records kept in an orderly and systematic manner. Answers phone calls and other inquiries. Processes new employee emergency data forms to include entry into active database and production of personal cards and phone lists. Collects and organizes Post Order sign off sheets in organized systematic manner. Updates Operations Contraband Database to include all daily security activities resulting in contraband seizure. Utilizes the security staff rosters and IMS to produce a monthly report of all Incarcerated Individual transportation details for submission to ADC/DC Offices. Create and distributes weekly Attorney- Incarcerated Individual zoom log based on weekly activity. Schedule all cell searches for security staff utilizing IMS. Assists DOS Admin Staff with visitor processing applications and updates. Fill behind for the Superintendent's area as needed. Perform all other related duties as requested. Preferred Qualifications: Proficient with Microsoft Office software. Knowledge of Department of Correction policies and procedures. Ability to follow written and oral instructions. Ability to work independently using personal initiative. Excellent organizational skills. Comments: This is a Civil Service position. Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement. Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with offenders, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents. The DOC urges bilingual applicants to apply. Tell us about a friend who might be interested in this job. All privacy rights will be protected. Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements