Office Assistant Jobs in Wilton, CT

Responsibilities Welcome clients and visitors by greeting them either in person or by telephone Answering the phones and referring to the appropriate department or person. Maintain reception area cleanliness and monitor potential security risks Setting up board room meeting space and providing refreshments to guests Maintain and stock office supplies book travel arrangements Distributing and overseeing incoming and outgoing mail Requirements Bachelor's degree 2+ years of relevant experience Strong working knowledge of MS Office Exceptional interpersonal and customer service skills Strong attention to detail and a positive attitude The annual base salary range is $60,000 to $75,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

We are working with a top tier financial services seeking a highly motivated Branch Market Administrator to join their dynamic team in Stamford, CT. This role is ideal for a financial professional with strong leadership capabilities, administrative expertise, and regulatory knowledge. The Branch Market Administrator will be responsible for overseeing day-to-day operations, ensuring compliance with industry regulations, and supporting financial advisors in achieving business goals. Key Responsibilities: Provide leadership and administrative support to financial advisors and branch personnel. Oversee operational processes to ensure compliance with firm policies and regulatory requirements. Act as a liaison between financial advisors and various internal departments, facilitating smooth workflow and operational efficiency. Supervise administrative staff and manage branch operations, including risk management, client service, and financial reporting. Assist in implementing strategic initiatives to improve client experience and business development. Monitor regulatory changes and ensure branch adherence to FINRA, SEC, and firm compliance standards. Handle escalated client service issues with professionalism and efficiency. Provide training and mentorship to administrative and junior staff. Qualifications: Licenses: Series 7, 66, 9, and 10 (or equivalent supervisory licenses). Experience: 2-5 years of experience with a leading financial institution. Management Experience: Prior experience in an Administrative Manager role or other leadership position within the financial services industry. Strong knowledge of financial products, branch operations, and compliance requirements. Excellent communication, organizational, and problem-solving skills. Ability to manage multiple priorities in a fast-paced environment. Why Join Us? Competitive salary and comprehensive benefits package. Opportunity to work with a top-tier financial institution in a thriving market. Professional development and career growth opportunities. Collaborative and client-focused work environment. If you meet the qualifications and are looking to advance your career in financial services, we encourage you to apply!

Top Healthcare Provider Network The 61st Street Service Corporation, provides administrative and clinical support staff for ColumbiaDoctors . This position will support ColumbiaDoctors, one of the largest multi-specialty practices in the Northeast. ColumbiaDoctors' practices comprise an experienced group of more than 2,800 physicians, surgeons, dentists, and nurses, offering more than 240 specialties and subspecialties. Opportunity to grow as part of the Practice Associate Career Ladder! Job Summary: The Practice Associate II is responsible for the patient welcome experience functions for the Department of Radiology including collecting demographic and insurance information, scheduling imaging services, and other duties necessary to provide efficient, timely services to the patients, their families, and providers. The Practice Associate II is part of a team that delivers an exceptional patient experience that contributes to positive health outcomes for patients and a work culture of Service-Oriented, Trust, Empathy, Safety, Inclusion, and Communication. Job Responsibilities: Greet patients and visitors and answer patient telephone calls. Conduct pre-registration, check-in, check-out, appointments, and other related tasks as requested. Obtain all required registration and intake information from patients; verify and/or update any new insurance or other information in Epic; obtain prior authorizations and referrals for visits and tests and verify eligibility for services; accurately indicate arrivals, no-shows, reschedules, and physician cancellations in Epic; collect all time-of-service and past due payments. Manage and review physician's schedule to ensure all authorizations and pre-certifications for office visits and procedures are obtained. Coordinate and schedule appointments, procedures, and other specialty services/tests as requested. Assist with coordination of care to other specialties and appointments. Function as a liaison between the clinical provider, referring physician, and patient in all aspects of scheduling appointments and related imaging services. Conduct all pre-determination, authorization, and pre-certification. Manage these processes and documentation closely to ensure no scheduling delays. Perform administrative duties as it pertains to practice or specialty. This may include provider administrative support, participating in various projects and/or meetings, and completing other tasks as assigned by management. Provide general administrative support to physicians and manager. Other duties as assigned. Job Qualifications: High school diploma or equivalency is required. A minimum of 3 years' experience in a medical office environment with strong proficiency with medical terminology is required. Strong customer service orientation, interpersonal skills, and the ability to deliver consistent exceptional service, while demonstrating tact, respect and sensitivity. Well organized and ability to manage a demanding workload and moderately complex cases in an accurate and timely manner. Excellent verbal and written communication skills. Working proficiency in Microsoft Office (Word and Excel) or similar software is required, and an ability and willingness to learn new systems and programs. Prior experience in Epic is preferred. Prior experience in a radiology office setting is strongly preferred. 61st Street Service Corporation At 61 st Street Service Corporation we are committed to providing our client with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive comprehensive Benefit package to eligible employees, including Healthcare and various other benefits including Paid Time off to promote a healthy lifestyle. We are an equal employment opportunity employer, and we adhere to all requirements of all applicable federal, state, and local civil rights laws.

Start Your Career with Bear Brook Pediatric Dentistry No Experience Needed - Fully Paid Training Provided! Looking for a fulfilling career in healthcare but don't have prior experience? Bear Brook Pediatric Dentistry, a leading provider of children's dental care in the NYC metropolitan area, is hiring a Patient Experience and Administrative Coordinator at our Hoboken, NJ location. This is a perfect opportunity for individuals looking to gain valuable healthcare experience, transition into the medical or dental field, or build a long-term career in a growing practice. Why Choose Bear Brook? Work in a Modern, Upscale Practice: Our clinic is equipped with the latest technology, creating a professional and innovative environment. Comprehensive, Hands-On Training: We invest in your success from day one, ensuring you gain the skills needed to excel. Clear Career Growth Path: Move up from entry-level to more advanced roles with increasing responsibilities and compensation. A Meaningful and Rewarding Career: Whether you're looking to build a long-term career in dentistry or gain valuable healthcare experience, this role offers both professional growth and personal fulfillment. About the Role Position: Patient Experience and Administrative Coordinator Location: Montvale, NJ Schedule: Full-time & part-time positions available. Full-time: Five days per week, Monday-Friday (9 AM - 6 PM), with occasional Saturdays (8 AM - 3 PM). The exact schedule will be determined upon hiring. What You'll Do: Create a Premium Patient Experience: Greet families with warmth and professionalism, ensuring a seamless check-in and check-out process. Coordinate Appointments: Manage scheduling to optimize patient flow, minimize gaps, and enhance clinic efficiency. Manage Administrative Tasks: Insurance verifications with precision and care, collect payments, and update patient accounts with accuracy. Drive Clinic Growth: Lead marketing initiatives, community outreach, and brand development efforts to elevate our presence as the premier provider of pediatric dental care. Who We're Looking For We're not just hiring for skills. We're looking for potential. If you have a positive attitude, a strong work ethic, and a passion for patient care, you will thrive at Bear Brook. A cheerful and professional attitude: You're friendly, energetic, and love working with people. Strong communication and teamwork skills: You enjoy interacting with patients and collaborating with colleagues. Attention to detail with the ability to perform administrative and clinical tasks accurately. Proactive mindset to efficiently fill schedule gaps and optimize patient flow. You can multitask in a fast-paced environment. A willingness to learn and grow: You adapt quickly and are excited about gaining new skills. A commitment to excellence: You take pride in delivering high-quality patient care. Compensation & Career Growth Opportunities Entry-Level: $38,000 - $44,000 High school diploma or equivalent No prior dental experience required Strong interpersonal communication skills, positive attitude, and ability to learn quickly Intermediate-Level: $44,000 - $52,000 Bachelor's degree in a relevant field (Communication, Hospitality, Business, Marketing, Administration, Healthcare, Public Relations, Psychology, Sociology, Education, or a related discipline); OR 3+ years of experience in hospitality or customer service, delivering high-quality client interactions Senior-Level: $52,000 - $57,000 (Currently no open positions, but we welcome top candidates) 2+ years in a dental or medical clinic, including 1+ years in a leadership role; OR Supervisory experience in hospitality or healthcare settings Proven leadership, problem-solving, and multitasking skills Benefits & Perks Competitive Compensation & Performance-Based Growth Opportunities Fully Paid Training & Professional Development Health Insurance & Paid Time Off Supportive Team & Positive Work Environment If you're looking to build a rewarding career, gain invaluable experience, and grow within a high-performing team, we'd love to meet you! How to Apply Apply today and take the first step toward an exciting career at Bear Brook Pediatric Dentistry! Learn more about us: *************************** Follow us on Instagram: @BearBrookKids

Photronics Inc. Established in 1969 Largest Global Photomask Supplier Reputation of Service Excellence Our People Make the Difference Join our family and grow with us! Receptionist (P/T) Location: Photronics Corporate Headquarters, Brookfield, Connecticut Position Summary: We are seeking 1-2 friendly, organized, and professional Part-Time Receptionist(s) to join our team. This role is approximately 20 hours per week, with a flexible schedule. The ideal candidate will be the first point of contact for visitors and clients, providing exceptional customer service while managing front desk operations. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The Part-Time Receptionist will handle a variety of administrative duties, including answering phones, scheduling meetings, and assisting with daily office tasks to ensure smooth operations. This role will report to Corporate HQ, Office Manager. Key Responsibilities: Greet and assist visitors in a friendly and professional manner Answer and direct incoming calls, take messages, and provide accurate information. Schedule and coordinate appointments and meetings. Perform light administrative tasks such as filing, data entry, and email correspondence. Ensure the reception area is clean, organized, and welcoming at all times. Handle incoming and outgoing mail and deliveries, including logging and tracking mail for record-keeping purposes. Assist with access badge creation for employees and visitors, ensuring proper security protocols. Monitor office systems, such as entry logs and accessibility software, to maintain a safe and secure environment. Assist with other duties as assigned to support the office team. Required Qualifications: Previous experience as a receptionist or in an administrative role preferrable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Must have a flexible schedule to accommodate varying work hours. Ability to be professional, and handle tasks efficiently in a busy environment. Experience in a customer-facing role is a plus. Key Competencies: Strong communication skills with the ability to engage with visitors and team members in a professional manner. Excellent organizational skills with an eye for detail A positive and professional demeanor with the ability to maintain a welcoming environment. Strong sense of accountability. Close proximity to the office location is preferred for ease of commuting. Benefits: 401k plan with company match Annual Discretionary Bonus Program Photronics is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status, sexual orientation, gender identity and expression, pregnancy, protected veteran status, or any other classifications protected by law. This includes providing reasonable accommodation for team members' disabilities or religious beliefs and practices. Photronics is an E-Verify company.

Rich's, also known as Rich Products Corporation, is a family-owned food company dedicated to inspiring possibilities. From cakes and icings to pizza, appetizers and specialty toppings, our products are used in homes, restaurants and bakeries around the world. Beyond great food, our customers also gain insights to help them stay competitive, no matter their size. Our portfolio includes creative solutions geared at helping food industry professionals compete in foodservice, retail, in-store bakery, deli, and prepared foods, among others. Working in 100 locations globally, with annual sales exceeding $4 billion, Rich's is a global leader with a focus on everything that family makes possible. Rich's-Infinite Possibilities. One Family. Purpose Statement The Shipping/Receiving Admin will work in an office setting, supporting our operations by processing orders and overseeing the cycle of order fulfilment. Responsible for preparing documentation and coordinating the process from initial Purchase Order through delivery. Shift hours are approximately 8a-4p, but may vary based on business needs. Key Accountabilities and Outcomes * Prepare and review documentation for all orders * Coordinate with customers and third-party trucking to ensure timely delivery of product * Daily outbound calls * Order entry * Direct delivery truck routing * Invoice orders * Manage email address with inbound purchase orders * Answer inbound phone calls and check voicemail * Greet visitors in a pleasant and professional manner * Various administrative duties that may include filing and assisting other depts * Assist in commitment to food safety policies and practices Knowledge, Skills, and Experience * High school diploma or GED required. * Must read, write and speak English and Spanish fluently. * Must possess basic math and computer skills. * Able to work with minimal supervision. * Logical reasoning/sound decision-making * Effective communication and customer service skills * Reliable and dependable * Technological/Social Media savvy, a plus COMPENSATION In accordance with state law, the rate or range provided is Rich Products Corporation, its subsidiaries and affiliates ("Rich's"), reasonable estimate of the base compensation for this role. The actual amount may be higher or lower, based on non-discriminatory factors such as experience, knowledge, skills, abilities, shift differential, and location. Annual Range/Hourly Rate $25.00 - $30.00 Rich Products Corporation, its subsidiaries and affiliates ("Rich's"), are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, gender identity, sexual orientation, marital status or any other legally recognized protected basis under federal, state, or local law. The information collected by this application is solely to determine suitability for employment, verify identity, and maintain employment statistics on applicants. Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Rich's. Please contact Rich's Human Resources department at *************** if you need assistance completing this application or to otherwise participate in the application process. BRINGING YOUR BEST SELF TO WORK. As a family-owned company, caring for our associates-their whole selves-is a top priority. That's why we provide benefits and tools to help our people balance the integration of work and life: * Competitive compensation * Health & financial benefits * Paid time off * Parental leave * Family planning support * Flexible work policy * Associate resource groups * Volunteering & community impact opportunities * Holiday gatherings * In-house taste tests (we are a food company after all)! It's all part of how we support our family of associates. Because in the company of family, all things are possible. MEET RICH'S. Rich's, also known as Rich Products Corporation, is a family-owned food company dedicated to inspiring possibilities. From cakes and icings to pizza, appetizers and specialty toppings, our products are used in homes, restaurants and bakeries around the world. Beyond great food, our customers also gain insights to help them stay competitive, no matter their size. Our portfolio includes creative solutions geared at helping food industry professionals compete in foodservice, retail, in-store bakery, deli, and prepared foods, among others. Working in 100 locations globally, with annual sales exceeding $3.8 billion, Rich's is a global leader with a focus on everything that family makes possible. Rich's-Infinite Possibilities. One Family. Nearest Major Market: New York City Job Segment: Clerical, Administrative Assistant, Administrative

Department: Center for Career and Professional Development Supervisor: Barbara Zerillo, Director of CCPD Hours: Up to 40 hours per week Duration: Summer - May 12 th through August 31 st Payrate: $16.35 per hour Position Overview: The Center for Career and Professional Development is seeking a motivated and organized student worker to assist with various tasks and initiatives during the summer. This position provides an excellent opportunity to gain hands-on experience in career services, event planning, outreach, and administrative support. Key Responsibilities: Assist with approving student accounts and providing general support in Handshake, Post University's career services platform. Develop and distribute promotional materials (flyers, posters) to raise awareness of career services events and resources. Create job posts and promotional content for social media to increase engagement with career services. Assist with the planning and execution of career-related events, including workshops, career fairs, and employer networking events. Conduct outreach to students and alumni to promote participation in the First Destination Survey. Provide administrative support for daily operations of the Career Center. Collaborate with the team on special projects and initiatives to improve career services for students. Provide excellent customer service by greeting visitors to the Career Center, assisting with their needs, and helping students navigate CCPD resources. Skills and Qualifications: Student at Post University (can only work up to 20 hours if you are taking summer courses) Strong communication skills, both written and verbal. Experience with Microsoft Office Suite (Word, Excel, PowerPoint). Experience with Canva and designing flyers and posters (preferred) Familiarity with Handshake or other databases is a plus. Ability to multitask, prioritize tasks, and work independently. Detail-oriented and capable of meeting deadlines. A positive attitude, professionalism, and ability to work in a team environment. Additional Information: This is a part-time, temporary summer position (Up to 40 hours per week). Ideal candidates' availability should include times between the hours of 9-5pm This position will be fully in-person How to Apply: Interested candidates should submit their resume and a brief cover letter on Handshake

Thank you for your interest in career opportunities with Westchester Country Club! This application is for those who are passionate about joining the WCC team, but whose skills and experience do not match any current openings available. While we may not have any openings that fit your interests right now, we invite you to submit your application here to join our talent database. Our hiring needs are always evolving, and our Careers page is updated regularly. We are always looking for the best candidates to join our team and we are happy to consider your profile for any future opportunities that open at our Club. Please only use this option if you have not previously applied to a position at Westchester Country Club. We thank you again for your interest in WCC, and hope to stay in touch! For up-to-date information about our Club as well as our career opportunities, we welcome you to follow us on LinkedIn!

JOB TITLE: SPECIAL SERVICES SECRETARY .8 FTE JOB PURPOSE: To provide secretarial and clerical support to the special services function within a school building or in Central Office PREFERRED QUALIFICATIONS: * High School diploma * Post secondary training/education in related area and/or one year secretarial experience * Demonstrated skills in interpersonal relations, word-processing, database management and other computer capabilities; excellent typing and general secretarial skills * Such additions and alternatives to above qualifications as may be appropriate and acceptable REPORTS TO: Building administrator/Director of Special Services RESPONSIBILITY/ACCOUNTABILITY: Responsible for quality and quantity of own work as assigned by administrator. PERFORMANCE RESPONSIBILITIES: * Welcome visitors, volunteers, staff, and parents to special services department. * Create and maintain all department and student files in a manner which promotes easy retrieval of required information when necessary. * Answer phones, screen calls, take messages, forward calls as appropriate. Record and relay student information as necessary. Assure messages are relayed to appropriate parties in a timely fashion. * Perform word processing, data entry, photocopying, mailings and filing tasks of various kinds to meet departmental requirements. Handle incoming correspondence. * Prepare, collect, and/or maintain all forms, reports, surveys, data needed by the department as required by statute and district policy. * Coordinate the scheduling of special services meetings with affected staff members, administrators, parents, attorneys, etc. Communicate information of same to interested parties in a timely fashion. Prepare agendas, minutes, etc. and distribute. Arrange for catering services if required. * Coordinate interview schedules and paperwork for new hire candidates. Complete and submit hiring report. * Complete all state filing requirements within established timelines. * Assure departmental compliance with local, state and/or federal guidelines as appropriate to own responsibilities. * Prepare any purchase orders or requisitions for the department if necessary. * Maintain records of any excess cost data for year end reporting, as requested. * Gather and prepare pertinent materials for hearings, mediations as necessary. * Maintain all student information databases needed for effective operation of department. * Maintain high level of ethical behavior and confidentiality of information about students. * Proactively work to utilize work day effectively; manage time to meet workload demands and building schedules. * Maintain positive and professional relationships with co-workers. * Demonstrate flexibility and ability to respond to changing priorities. * Demonstrate ability to work independently with minimal supervision. * Perform other related duties as required or requested. Wilton Public Schools is committed to a policy of equal opportunity for all qualified persons. Wilton Public Schools does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information & testing, Family & Medical Leave status, protected veteran status, or any other basis prohibited by Connecticut state and/or federal nondiscrimination laws. Wilton Public Schools prohibits retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

Applications to be submitted by April 02, 2025 Compensation Grade: P09 Compensation Details: Minimum: $38,859. 00 - Maximum: $38,859. 00 Annually Department (OHEHR) AI - AIDS Institute Job Description: In addition to the Compensation Details above, the incumbent in this position will be eligible to receive location pay ($4,000/year). Responsibilities The Bureau of HIV/STI Field Services (BHSFS) is hiring a Clerk II. The primary goal of the BHSFS is to prevent and reduce the incidence of HIV and other sexually transmitted infections (STI) using a status-neutral approach. Critical to achieving this goal is the delivery of partner services, an evidence-based intervention that has been successful in identifying persons unaware of their HIV or STI status and reducing disease transmission. Partner services enhances the impact of HIV and STI prevention efforts in New York State, and it is an essential collaborator in achieving the goals of the National HIV/AIDS Strategy, providing direct services to communities across NYS in support of the AIDS Institute's mission, and the Office of Health Equity and Human Rights initiatives addressing preventable public health epidemics. The Clerk II position will provide clerical support to a team of 10-12 staff in the in Metropolitan Regional Office, located in Central Islip, NY. The incumbent will work with highly confidential patient information and assist in the initial review of public health investigations for the purposes of maintaining and recording all positive HIV and STI test results in the appropriate logs, answer incoming calls and respond to and triage all telephone inquiries; enter data into required computer-based surveillance and reporting systems; assist in typing letters, notes and/or memos as requested; assist in transcribing and distributing meeting minutes; assist in scheduling meetings and reserving conference rooms upon request; and perform other appropriate related clerical duties as assigned. Minimum Qualifications Associate's degree in a related field or higher degree in a related field; OR two years of general office, secretarial, or administrative experience. Preferred Qualifications At least one-year public health training or experience. At least one year of professional experience with or working knowledge of STIs and HIV. At least one year experience with utilizing electronic health systems with confidential patient information. At least one year of experience with a multi-line phone system. Conditions of Employment Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U. S. is required. Visa sponsorship is not available for this position. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will be available. HRI participates in the E-Verify Program. HRI embraces diversity, equity, and inclusion in our workforce. This is reflected in our affirmative action equal employment opportunity policy. Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans www. healthresearch. org About Health Research, Inc. Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities. HRI offers a robust, comprehensive benefits package to eligible employees, including: Health, dental and vision insurance - Several comprehensive health insurance plans to choose from; Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit; Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support - Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more! As the Executive Director of Health Research, Inc. (HRI), I would like to welcome you to HRI's career page. HRI's mission is to build a healthier future for New York State and beyond through the delivery of funding and program support to further public health and research programs in support of the New York State Department of Health, Roswell Park Comprehensive Cancer Center and other entities. This achievement is made possible through the recruitment of highly talented and qualified individuals. As an Equal Opportunity and Affirmative Action employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law. HRI embraces diversity, equity, and inclusion in our workforce in order to make HRI a welcoming environment and to best serve the needs of the various public health and research programs throughout New York State. We warmly invite you to apply to any open position(s) that interest you. --- If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting HRI Human Resources at hrihr@healthresearch. org or **************.

DISTINGUISHING FEATURES OF THE CLASS: Performs difficult but routine typing and general clerical work. Engages in detailed clerical work under general supervision. Detailed instructions are given for new or difficult assignments. Since this is the beginning class in the typist series, alertness and a willingness to learn and prepare for assignments of progressively increasing difficulty are essential. Does related work as required. EXAMPLES OF WORK: (Illustrative only) Types forms, form letters, invoices, resolutions, vouchers, records, reports and index cards and similar materials; Transcribes longhand copy; Relieves switchboard operator; Addresses envelopes on a typewriter or computer; Sorts correspondence, vouchers and similar materials; Acts as receptionist, directing callers to the proper person or office; Operates all office machines; Indexes materials. REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Good knowledge of office terminology, procedures and equipment; reasonable knowledge of business arithmetic and English; ability to type from clean copy or rough draft as a minimum acceptable rate of 35 words per minute on a typewriter or personal computer; clerical aptitude, write legibly; mental alertness; neatness of appearance; ability to get along well with others; tact and courtesy and physical condition commensurate with the demands of the position. ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of an equivalency diploma recognized by the New York State Education Department, including or supplemented by a course in typing or computers; PLUS one year of office experience which shall have including clerical work and working on a computer. Reviewed 9/7/76; 5/7/79 Reviewed with no change 7/26/82; 8/18/86 7/28/10 Revised 4/29/96; 9/21/99 CSC Amended 9/14/15

JOB SUMMARYAs an Office Assistant, you will serve as the first point of contact for visitors and callers, providing exceptional customer service and creating a positive and professional impression of the organization. You will handle various administrative tasks, manage incoming inquiries, and ensure smooth operations of the front desk area. Your strong communication and organizational skills will contribute to creating a welcoming and efficient environment for staff, clients, and guests.JOB DESCRIPTION Front Desk Operations: Greet and welcome visitors and guests in a friendly and professional manner. Manage incoming calls, directing them to the appropriate individuals or departments. Maintain a clean and organized front desk area, ensuring a professional and welcoming atmosphere. Monitor and manage visitor access and security procedures. Administrative Support: Provide administrative support to various departments, including handling mail, scheduling appointments, and managing office supplies. Assist with data entry, document preparation, and record-keeping tasks. Coordinate and schedule meetings, conference rooms, and appointments as requested. Assist in organizing company events, conferences, and other special occasions. Communication and Customer Service: Effectively communicate with clients, guests, and staff, both in person and through various communication channels (phone, email, etc.). Respond to inquiries promptly and provide accurate and helpful information. Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 50 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1+ years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) For job postings in the state of NY, we are required by law to include a good faith salary range for every job, promotion, and transfer opportunity in accordance with the New York State Pay Transparency Law. This range considers many factors, including but not limited to a candidate's knowledge, job specific skills, experience, licensure, and certifications. A reasonable estimate of the current range for this position is $24/hour to $31.25/hour. WHO WE ARE READY TO DELIVER We take pride in our ability to combine local knowledge with national, regional, and international skills to provide you and your organization with the best resources possible. We harness the power of our network to empower you to achieve your goals, and to ensure we meet or exceed your expectations and objectives. UHY professionals get to know your business inside and out, and work with a solid understanding of what you need to succeed. Our dedication to delivering top-quality client service guides our every move. A LEGACY OF COMMITMENT, GROWTH AND SERVICE We know what we're doing. We have deep roots in spotting and nurturing growth opportunities that goes back decades. Today, we are a global provider of exceptional service and part of one of the largest accounting, tax and consulting networks in the world. We're dedicated to serving clients ranging from the dynamic middle-market to Fortune 500 companies. We believe that having a strong entrepreneurial mindset is key to growth, and we bring that mindset to every client experience. AN ALTERNATIVE PRACTICE STRUCTURE TO BETTER SERVE YOU A licensed CPA firm, UHY LLP offers audit and other attest services to public and private companies. UHY Advisors provides tax and consulting services, to a variety of business sectors. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRATIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

ROLE OVERVIEWAs an Office Administrator at Balyasny Greenwich, the role is crucial in fostering a productive, efficient, and welcoming office environment, providing essential support to headquarters. This position demands a highly organized, self-motivated, and proactive individual capable of managing a wide range of administrative and operational tasks, including reception duties, conference and client services, onboarding support, budget oversight, facility management, vendor relations, and space planning. Collaborating with the local and global Corporate Services team, this role will contribute to seamless operations and a positive work environment at Balyasny. RESPONSIBILITIESOffice Administration & OperationsOversee office operations to ensure organizational effectiveness, efficiency, and safety Provide onsite reception desk coverage and professionally answer, screen, and route all incoming calls and email inquiries Greet guests and employees warmly and professionally, maintaining a hospitable environment Manage in-office meeting ecosystem, including calendar coordination, preparation of conference spaces, catering oversight, and A/V system support Operate shipping and receiving services, including daily package/mail distribution, and coordinating courier/messenger services Demonstrate flexibility and adaptability in managing matters are they arise with poise and professionalism Organize and review incoming invoices and office budget Handle inventory of all office supplies, reordering and stocking on a routine basis Perform internal/external guest management, including the scheduling and preparation of workspaces and security access management Maintain documentation and tracking tools relating to office seating and capacity, budgets, onboarding and offboarding, insurance certificates, important contact information, etc. Serve as a liaison and point of contact for building management, vendors, health and safety, and general employee inquiries Manage facilities by proactively maintaining physical appearance and operational functionality of all office spaces & equipment Assist with executing onsite events when necessary Oversee and coordinate the gym and locker room areas to ensure they are well-stocked and maintained. Collaborate with the day porter and BAMFIT team to guarantee all spaces are welcoming and clean for employees Onboarding SupportArrange seats for new hires and set up desks with supplies and company gear kit Manage employee ID card activations and deactivations Execute the capturing and uploading of headshot photos Scan identification documents and complete I-9 verifications Provide facility tours to all new joiners Space ManagementManage seating and floorplans through workplace planning and reporting tools Support the coordination of large-scale office adjustments, including creating future seating scenarios and scheduling team efforts for major moves Communicate effectively with all users involved to ensure diplomatic solutions and optimal seating for workflow, collaboration, and productivity Corporate Services Team CollaborationActively participate as a member Global Corporate Services, supporting teamwide goals and initiatives, and attending and contributing to monthly team meetings QUALIFICATIONS & REQUIREMENTS3-5 years of office administration experience, preferably within financial services Excellent verbal / written communication and organizational skills Demonstrated multitasking and project management abilities, with strong attention to detail Ability to prioritize effectively and work independently, with a sense of urgency Professional and positive attitude, trustworthy, with strong follow-through Well-developed interpersonal and relationship-building skills Ability to quickly learn and adapt to new systems and methods Proficiency in Microsoft suite WHAT WE OFFERCompetitive compensation, including performance-based bonuses Comprehensive benefits package Opportunities for professional growth, career development, and recognitionA dynamic and supportive work environment that encourages innovation and creativity

We are looking to fill our office clerk positions in Central Islip. The candidates we are looking for must be responsible, reliable and be a team player! Some responsibilities include but aren't limited to Please bring your ID and social security card. Available Hours: Opening 6:00am-3:00pm M-T-Thr-F 5:30am-2:30pm Wed Closing 9:30am-5:00pm (M-F) To apply please visit: https://www.careers-page.com/o... 2 Wilson Blvd. Central Islip, 11722

Position consist of scanning, filing, some typing and if possible, knowledge of OPWDD incident process. This would be a good position for someone who has worked as a DSP or Asst Manager in a OPWDD facility who is looking for a change. is $17.71 hr. Hours are somewhat flexible- 8: 30am-12: 30pm or 9: 00a-1: 00p. 5 Days a week preferaly Any assistance you can provide is greatly appreciated. Must be cleeared

Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. Roto-Rooter, America's premier plumbing and drain cleaning company, is the name that homeowners and businesses turn to for select quality services. We are proud of our almost 100-year history, but it's our future that has us so excited! Responsibilities Essential Skills & Responsibilities: Skilled with Microsoft Office (Word, Excel) Highly motivated, detail oriented, able to work independently Outstanding organizational, time management and follow up skills Self-starter who thrives in a fast paced environment Able to handle multiple projects at once Strong communication skills Collections experience Requirements The candidate we are seeking should be able to handle multiple tasks, communicate efficiently via phone, email, and letter with professionalism and detail, and have excellent organizational, time management and follow up skills. The ideal candidate will have 3-5 years collections experience. Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND25 #LI-SV1 #LI-ONSITE Not ready to apply? Connect with us for general consideration.

This position performs a variety of clerical tasks which includes assisting at the reception desk, welcoming students into the office and assisting them with the admissions process, searching automated and manual files for information, processing forms, maintaining files and records, reviewing applications, answering phones, and other clerical functions in accordance with established departmental policies and procedures. Light data entry and other general clerical duties as assigned by the Assistant Director of Admissions and Director of Admissions are required. The successful candidate will also become familiar with WCC Office of Admissions policies, services, and staff. Requirements: REQUIRED QUALIFICATIONS: A minimum of a high school or equivalency diploma is required. The successful candidate must have a friendly presence and helpful attitude. Good interpersonal skills, the ability to work well with others and attention to detail are also required. The successful candidate must be dependable and possess the ability to work responsibly with or without direct supervision. PREFERRED QUALIFICATIONS: Bilingual (Spanish speaking) is strongly preferred. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. WORK SCHEDULE: The work schedule is 28 hours per week. HOURLY RATE OF PAY: $16.25 per hour. No benefits. Application Instructions: Candidates must be legally authorized to work in the United States at the time of hire. Applicants MUST apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.

The Financial Aid office at Farmingdale State College seeks to fill an Office Assistant 2 vacancy. The incumbent may perform any of the following duties of an Office Assistant 1: * Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary. * Operate various communication systems such as telephones and computers; and keep records of such communications. * Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens. * Schedule appointments and meetings using various office tools. * Perform routine processing activities, including checking forms for completeness and accuracy. * Type, proofread, review, and correct correspondence, documents, records, and other written material. * Transcribe hand-written materials. * Make appropriate corrections for format, accuracy, and validity. * Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. * Create graphs, charts, or other visual aids to display data. * May also prepare routine reports or assist others in the preparation of reports, following established guidelines. * Maintain, update, and correct records and files. * Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy. * Establish new files by coding and numbering forms, creating folders, and compiling relevant material. * Enter data and information into and retrieve data and information from computerized systems. * Verify data previously transcribed or entered to detect errors. * Perform various clerical or office assistance tasks such as scanning documents, and verifying accuracy of data from scanned documents. * Maintain inventories. * Input electronic Purchase Orders. The incumbent may also be responsible for, but not limited to, any of the following: * Design clerical processing procedures. * Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications. * Respond to questions concerning the operation of the unit or program area. * Write responses to correspondence. * Resolve work problems. * Review forms and applications and make appropriate determinations. * Coordinate arrangements for meetings, courses, and other gatherings arrange for rooms, take attendance, and ensure that appropriate materials and equipment are available. * Plan work and determine how it will be performed. * Assign work to staff and assure necessary coverage for assignments and office. * Provide subordinates with specific instructions concerning the preparation of documents, processing of materials, and maintenance of records. * Provide subordinates with standard formats for the preparation of documents and reports using available software packages. * Provide training in the use of work equipment, and office and agency procedures. Transfers from other New York State agencies are welcome to apply. Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the Civil Service Law. A NY HELPS non-competitive appointment may be made provided all other competitive staffing options have been exhausted. The college particularly welcomes candidates with knowledge, skills and abilities that include: * Commitment to diversity and university initiatives supportive of diversity and inclusion. * Interest in participating in student-centered service activities. * Desire to apply expertise in promoting civic engagement with the College's many community partners. Requirements: MINIMUM REQUIRED QUALIFICATIONS: For a competitive appointment: * You must have taken the Office Assistant 2 exam, be established on the list and be reachable; or * You must currently be in a position that is eligible for transfer to this position. As per Civil Service, applicants must be reachable on the Civil Service list or in a current title eligible for transfer. To be eligible for transfer pursuant to Civil Service Law Section 70.1 1. Nominees must have served permanently in an appropriate title or titles for one year, and 2. the titles must be within two salary grades, and 3. nominees must possess any required special credentials, and 4. consecutive transfers cannot result in more than a two-salary grade advancement. For a NY HELPS non-competitive appointment: * One year of clerical experience. ADDITIONAL PREFERRED QUALIFICATIONS: * Ability to multi-task * Excellent communication skills and professional demeanor * Competent typing skills * Familiarity with the Microsoft Office suite of programs * Experience with Banner software Additional Information: * Hiring procedures in accordance with NYS Civil Service Law. * Grade 9 Salary: $41,399 + $3,400 location pay = $44,799 Total Annual Compensation The State University of New York offers excellent fringe benefits including health insurance options and retirement plans. Click here for New York State Benefits Summary Visit our Why Work at FSC page to learn more about FSC and the total rewards we offer. VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION The Consumer Information web page can be viewed at the following link - *********************************************************** This page describes various services, information and statistics on many different aspects of the College's operations. Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply. The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************. Application Instructions: Interested candidates may apply and submit the required documents listed below by clicking on the "Apply Now" link at the bottom of this page. We require the following documents: * Resume * Cover Letter URL: ****************************** Only applications submitted online will be accepted, no phone calls please. For more information on Civil Service opportunities, please check their website at **************

The P/T Jr. Office Assistant (Typist) will provide customer service for mostly Spanish-Speaking learners of English as a Second Language (ESL). The incumbent will perform clerical and data processing tasks related to registration and other aspects of ELI operations, process forms & other paperwork, and run errands on campus. The incumbent will also assist with test administration and other duties. Requirements: A minimum of a high school or equivalency diploma is required. Additional Information: WORK SCHEDULE: The incumbent must be able to work shifts of at least 4 consecutive hours. Mornings, evenings and weekends up to 28 hours per week may be available. POSITION EFFECTIVE: The position will remain open until filled. HOURLY RATE OF PAY: $15.25 per hour. No benefits. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position, and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law. .