Office Assistant Jobs in Tulsa, OK

The Office Administrator is responsible for managing front desk operations, handling administrative tasks, and ensuring smooth office functioning. This role serves as the first point of contact for visitors and provides support to various departments within the facility. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Greet and assist visitors, clients, and employees professionally. Handle incoming and outgoing correspondence, emails, and calls to the appropriate departments. Handle incoming and outgoing mail and courier services. Schedule meetings, appointments, and travel arrangements for executives. Prepare reports, presentations, and meeting minutes as required. Manage office supplies, equipment, and inventory. Maintain organized filing systems for documents, records, and reports. Ensure the reception area and office spaces are clean and organized. Assist in maintaining compliance documents related to health, safety, and regulatory requirements. Coordinate with maintenance or external vendors for office repairs and services. Assist in planning company events and employee engagement activities. Other duties as assigned. QUALIFICATIONS (Knowledge, Skills, and Experience) High school diploma or equivalent; additional administrative training is a plus. 2 years of administrative experience, preferably in the food or manufacturing industry. Strong knowledge of office management procedures and administrative practices. Proficiency in MS Office (Word, Excel, PowerPoint) and office software. Excellent organizational, communication, and problem-solving skills. Ability to multitask and work in a fast-paced environment. Ability to read, write, and communicate in English with strong verbal communication skills. Knowledge of Spanish is helpful but not required. PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to prolonged and repetitive motions which include sitting at a desk or computer workstation, typing, staring at a computer screen, typing, and writing to perform tasks. Employee must occasionally lift or carry moderately heavy boxes, documents, equipment, or office supplies. The employee may need to bend, move, or walk within the office environment to attend meetings or site visits, or to access office facilities and office equipment. Although this position is not directly involved in production, employees might be exposed to environmental factors like noise, normal air contaminants, temperature variations, or odors. Compliance with GMP and safety standards, including the use of personal protective equipment (PPE) when visiting the production areas. 1st Shift

Details Req ID: req19274 Administrative Assistant - Security Staff Full-Time GS9109 OSU Campus: Tulsa - Center for Health Sciences/OSU Medicine Department: Administrative Affairs 1716 South Phoenix Ave Tulsa , Oklahoma, 74108 United States Hiring Supervisor: Hiring Range: (Contingent upon available funding): 16.00 - 18.00, Hourly Work Schedule: Varies; Typically, 5 days per week, 8 hours per day; Occasional overtime as needed Faculty Appt Period: Job Summary: Job Summary: The Administrative Assistant will deliver exceptional customer service and provide clerical support. This role includes assisting with departmental reporting and publications, as well as managing financial activities such as monthly budget forecasts, account reconciliations, accounts receivable and payable, requisitions, contracts, and revenue and expenditure transactions utilizing systems such as OKCorral, P-Card, Banner, and various additional forms. The position may also involve interaction with other systems, including but not limited to the OSU Banner System, AIRS, Microsoft Word, Excel, PowerPoint, and Outlook, to facilitate the office's administrative functions. Furthermore, the Administrative Assistant will handle the routing of mail and calls, organize and maintain confidential filing systems, and prepare travel requests. Additionally, Captains may assign further responsibilities related to projects as they arise. This position will serve as the primary administrative support for the CHS Security department. They will report to the Captain and or the Chief of Police. Environmental Hazard: Typical Office Environment Physical Requirements: Ability to lift and carry 30 pounds, stoop, reach, stand, walk, finger, grasp, feel, talk, hear, see and perform repetitive motions with or without reasonable accommodations. Must be able to sit for long periods of time. Special Instructions to Applicants IMPORTANT! APPLICANTS PLEASE READ! For full consideration, please ensure all employment history is correct and complete. An Edit button (on the right) is available which allows you to add information. In addition, OSU Medicine's Customer Service Philosophy is: "We enrich lives by providing compassionate care and amazing service to every life we touch." We achieve our service standards with employee behaviors centered on safety, courtesy, presentation, and efficiency. Safety is: * Be aware of environment * Be intentional in your actions * Ensure accuracy * Mitigate potential hazards Courtesy is: * Welcome and actively engage in a friendly and respectful manner * Be responsive, polite, and helpful * Smile * Demonstrate care and concern * Show appreciation and say "Thank You" Presentation is: * Be professional * Have a clean and neat appearance * Maintain a clean and organized work area * Remember what you represent at all times Efficiency is: * Respond to needs in a timely manner * Organize and prioritize your work * Be available and respect others' time * Be innovative Education & Experience Position Qualifications: Requirements: * 2 years of college, technical training, or equivalent experience * At least 6 months - 1 year of experience; Post-secondary education may substitute for years of required experience. * Valid Driver's License Skills, Proficiencies and Knowledge: * Demonstrates exceptional skills in customer service. * Exhibits strong organizational capabilities. * Possesses advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. * Proactively identifies and recommends process enhancements. * Maintains effective communication, both verbally and in writing, while ensuring attention to detail and confidentiality. Preferred: * Bachelor's Degree in Business, Finance, Management, Communications, or related field. * Five years of administrative experience with supervisory responsibilities.

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description: Under supervision, this position is responsible for processing complex paper and electronically submitted claims requiring further investigation and coding; resolving pended claims and processing adjustments. Multi-task & decision making - navigating multiple computer applications - a lot of mouse functions - web based applications - production based environment - sedentary work (sitting for long periods of time) - quality and production expectations. Minimum Requirements: High School Diploma or GED required 6 mo office environment experience Data Entry and/or typing experience Clear and concise written and verbal communication skills Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Job Title: Assistant City Clerk Employment Status: Full-Time The City of Bixby is seeking an enthusiastic, detail-oriented individual to join the City Clerk's office as Assistant City Clerk. This position is responsible for performing a variety of administrative and clerical duties to support the City Clerk's office in its daily operation and services to the public. The ideal candidate will have experience in office administration, a strong knowledge of public records, and the ability to maintain a professional and customer service- oriented demeanor. This essential role supports the efficient functioning of City Hall and offers the opportunity to contribute to the local community's success. If you're passionate about public service, enjoy problem-solving, and thrive in a fast-paced environment, we'd love to hear from you! Essential Duties: The Assistant City Clerk may be called upon to perform any or all of the following essential duties: * Provide general customer service by answering public inquiries and referring to the appropriate personnel as needed. * Serve as the liaison between the public and the City Clerk's office, addressing inquiries, complaints, and referring individuals to the appropriate personnel. * Assist the City Clerk in preparing and maintaining City Council meetings, agendas, minutes, meeting notice, ordinances, resolutions, and other city official documents. * Assist the City Clerk with the receiving, processing, and dissemination of Open Records requests in compliance with the Open Records Act. * Monitor compliance and maintain accurate records for permitting and licensing, in collaboration with the City Clerk and Utility Department, using municipal government computer systems. * Compose, compile, type, and edit a variety of correspondence, reports, memoranda, and other materials, ensuring accuracy, completeness, and legal description interpretation when needed. * Establish and maintain filing systems, control records, and indexes, exercising independent judgment. * Procure departmental materials and supplies for the Bixby Municipal Building. * Ensure compliance with local, state, and federal regulations related to city operations and public records. * Performs special assignments as requested, to include researching and preparing reports and projects. * Assist with requisition record generation and maintenance. * May be required to serve as a back-up for the City Clerk and Municipal Court Clerk, including assisting during City Council Meetings and Municipal Court, often during evening hours. * Perform additional duties as required, including assisting with Utility Billing and providing support to other administrative personnel as directed. Desired Minimum Qualifications * High School Diploma or GED required; * Two (2) years of increasingly responsible administrative office-related duties required; or any equivalent combination of related education experience. Municipal government experience a plus. * Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office software. * Notary Public Certification or ability to obtain within three (3) months Desired Skill Qualification * Strong organizational and communication skills, both written and verbal. * Ability to handle sensitive and confidential information with discretion * Strong attention to detail and the ability to manage multiple tasks simultaneously. * Bilingual proficiency (Spanish/English) is a plus. Benefits: * Competitive salary and comprehensive health benefits (medical, dental, vision), along with retirement plans. * Professional development opportunities; including schooling reimbursement for job-related courses or degree programs. * Collaborative, community-oriented work environment. Working Environment: The Assistant City Clerk will work in a professional office environment within City Hall, with occasional evening meetings for City Council or Municipal Court sessions. The role involves regular interaction with the public, both in-person and over the phone, and requires the ability to manage multiple tasks in a fast-paced environment. Physical Requirements: This position requires the ability to remain seated for extended periods while performing office tasks. Occasional lifting of office materials (up to 20 lbs) and the ability to operate standard office equipment, including computers, copiers, and printers, are necessary. Some standing or walking may be required during meetings or events. How to Apply: Application, resume, cover letter, and references required Submit an application online Equal Opportunity Employer: The City of Bixby is an Equal Opportunity Employer. We encourage individuals of all backgrounds and abilities to apply.

Job Details Parkside Hospital - Tulsa, OK Full TimeAdministrative Support Clerk Parkside provides professional purpose, hope and healing. As a member of our staff, you will be part of a mission-driven team, dedicated to changing lives and changing communities, one patient at a time. Parkside Psychiatric Hospital & Clinic is a comprehensive mental healthcare system providing acute in-patient care, residential treatment, and outpatient therapy. With a focus on society's most vulnerable population, Parkside provides world-class mental health services focused on youth, ages 5 to 26. For over 65 years, Parkside's physicians, therapists, and staff have provided state of the art, patient-centered care that propel families from hopeful to hope-filled. As a center of excellence, we cultivate talent and provide professional purpose. Together we facilitate healing, one patient at a time. The Administrative Support Clerk works independently performing a wide range of complex and confidential administrative and clerical duties to support Parkside business. Communicates with and provides services to a wide range of internal and external contacts. Anticipates and resolves problems, updates supervisor on status of projects. Must be detail oriented and strong computer skills are must! Administrative Support Clerk Medical or nursing knowledge is preferred but not required 2 years of related experience Excellent customer service and interpersonal skills with an ability to build strong working relationships with a diverse workforce Ability to effectively communicate in English, both verbally and in writing Proficient computer knowledge required in all Office products and Adobe Benefits include: Medical, Dental, and Vision Generous Paid Time Off and Holidays 401K and match start immediately, and includes a generous match Company Paid Life Insurance and Disability and more! We are an Equal Opportunity Employer!

We are looking for an enthusiastic individual who has a caring and engaging personality, a pleasant and steadfast demeanor, and great communication skills. You will have to work hard and overcome obstacles, but you will truly change people's lives. You would join a team committed to making our student's experience as impactful as possible, and spread a little excitement along the way. Responsibilities: * Answer and direct calls/ lobby guests * Strict adherence to all processes and procedures set forth by state, federal, and company policies and regulations * Adhere to all deadlines set forth by Director of Admissions * Assist team members, support admissions representatives, and other staff members with excellent customer service * Track inventory of Admissions materials * Provide support for special projects as assigned by the Director of Admissions Required Knowledge, Education and Experience: * High School diploma or GED and three years of related work experience or, * Two years of post-secondary education and two years of related work experience or, * A bachelor's degree in a related field and one year of related work experience or, * Equivalent combination of education and experience. Why should you apply? * Competitive benefits package including Medical, Dental, and Vision (with Company paid employee only dental & vision option) plus access to virtual doctor's visits * Flexible Spending Account and Health Savings Account options * 401(k) Employer Match * Short- & Long-Term Disability - Company Paid * Basic Life Insurance - Company Paid * 12 Paid Holidays * Your Birthday off - Company Paid * 2 weeks PTO - 1st yr. * Tuition Reimbursement * Employee referral bonus program * Headspace membership - Company Paid * Marquee Health Well-Being Program - Company Paid * Pet Insurance, Accident Insurance, and other optional insurance plans StrataTech Education - Core Values At StrataTech, we are zealous advocates of positive and sustainable life change through skilled trades education. We are laser focused on student success by focusing on organizational and operational improvements, a dedication to excellence in training programs, innovation and technology aligning industry transformations, and a culture built on human compassion, care, and service. Together, we are on fire to inspire and collectively strive to make a true impact in the lives of others. Collectively, our organizational core values are focused on promoting an incredible work environment, with genuine and authentic people, which is both challenging and fun, while focused on serving the needs of others. Together, we are united with the desire to make a positive impact in the lives we touch and in the communities we serve. * Challenging and Fun * Creating an Incredible Work Environment * Genuine People * Force For Good We are laser focused on student success by focusing on organizational and operational improvements, a dedication to excellence in training programs, innovation and technology aligning industry transformations, and a culture built on human compassion, care, and service. Together, we are on fire to inspire and collectively strive to make a true impact in the lives of others. StrataTech Education Group StrataTech Education Group focuses on the acquisition, growth and development of specialized career education schools, particularly skilled-trade programs designed to address the nation's growing infrastructure needs. The company's Tulsa Welding School subsidiary was founded in 1949 with campuses in Tulsa, Okla., Jacksonville, Fla., and Houston, Texas. Tulsa Welding School is accredited by the Accrediting Commission of Career Schools and Colleges (ACCSC) and is a member of the American Welding Society and the Career Education Colleges and Universities. TWS-Jacksonville is a branch campus of Tulsa Welding School, located at 2545 E. 11th St., Tulsa, OK 74104. Licensed by OBPVS and ASBPCE. Licensed by the Florida Commission for Independent Education, License No. 2331. Tulsa Welding School & Technology Center (TWSTC), a branch campus of Tulsa Welding School, opened and started training students in 2014. TWSTC is located at 243A Greens Road in Houston, Texas. The Refrigeration School, Inc (RSI) was founded in Phoenix, Arizona in 1965. RSI trains students in the technical services that are needed today and challenges the student to reach their highest level of academic knowledge and leadership capabilities. Accredited School, ACCSC. Licensed by the Arizona State Board for Private Post Secondary Education. Candidates must be able to successfully pass a criminal history check and drug test. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. In compliance with federal law, StrataTech Education Group prepares annual reports on campus security and resources. StrataTech Education Group's Annual Security Reports are available online at the link(s) below. Additionally, you may request a hard copy of the report by contacting the designate Clery Officer at **************. Tulsa Welding School 2024 Annual Security Report Tulsa Welding School Jacksonville 2024 Annual Security Report Tulsa Welding School & Technology Center 2024 Annual Security Report Tulsa Welding School Dallas 2024 Annual Security Report The Refrigeration School 2024 Annual Security Report StrataTech Global Privacy Policy Interested? Apply now! #ZR

Our client, a leading provider of construction site services, including security fencing, storage containers, and waste management, is seeking an Office Coordinator to join their team. The ideal candidate will have experience in a small to mid-size business, preferably within construction, trades, or waste management industries. Pay: $18 - $21/hour (DOE) Hours: 40 hours/week | Monday-Friday, 8:30 AM – 5:00 PM Benefits: Excellent benefits package following waiting period Position Overview: The Office Coordinator is responsible for ensuring efficient office operations through customer service, service request management, and administrative support to the Senior Project Manager. This is an in-office role that requires strong organizational skills, attention to detail, and proficiency in Google Workspace. Key Responsibilities: Customer Service & Phone Management: Handle all incoming calls, manage service requests, and provide prompt, professional customer support via phone, email, and text. Service Request Processing: Log service requests, coordinate scheduling with vendors, and maintain accurate records. Administrative Support: Assist the Senior Project Manager with project organization, reporting, and records management. Vendor Coordination: Communicate with vendors, confirm service schedules, and update vendor records. Technology & Data Management: Use Google Sheets, Docs, Drive, and Gmail for documentation and communication. End-of-Day Reporting: Log updates in Salesforce and Airtable, and provide team updates via Slack.

We do more than treat cancer. Be a part of the most powerful team of cancer experts and advocates who invest in the health and well-being of our patients throughout treatment and beyond. As part of the team, you will be pursuing the most advanced, innovative and cost-effective treatment options, so that our patients receive personalized, custom care best suited to their situation. Under limited supervision, is responsible for providing a full range of telephone switchboard duties, including triaging calls and relaying messages. Assists with clerical duties as required. Will help process incoming mail. Serves as a liaison between patients and medical staff. Supports and adheres to the Oklahoma Cancer Specialists and Research Institute Program, to include the Code of Ethics and Business Standards. Qualifications: High School Diploma or equivalent required. Excellent Customer service and high level of courtesy and professionalism required. A minimum of three years of switchboard experience required, preferably in a clinical or medical office setting. Requirements: Must be able to work 8-hour shifts Must be physically able to sit for long periods Maintains confidentiality of all staff and patient information May be cross trained in other areas to meet the needs of the business Benefits include: An opportunity to serve oncology patients and ensure the safety of patients, employees, and staff. Gain valuable clinical exposure to OCSRI. Have first consideration when applying for other positions in the company Compensation is competitive and commensurate with experience, qualifications, and other relevant factors.

Seeking a Front Desk/Receptionist for a local medical clinic in the Tulsa Metro area. The ideal candidate for this position must be compassionate, organized, attentive to detail and dependable. Temp to Hire, Monday - Thursday Hours: 8am-5pmApproximately 35hours per week PRIMARY FUNCTIONS: Patient check-in/check-out Entering and updating demographics including adding insurance verification to system Scheduling, greeting patients, answering phones, organizing and keeping up with office, etc. Answer multi-line phones in a professional and friendly manner Prepare and load rooms Strong customer service; rewarding patient interaction Balancing the day's work and staying on task Collecting co pays, posting payments and minor billing If you enjoy working in a fast-paced environment and have current, relevant experience in administrative or medical front office, this will be a great fit for you! Qualified candidates should send resumes to **************************** or contact us at ************ to schedule an interview or stop by our office at 7131 Riverside Parkway, Monday-Friday between 8am - 5pm. Be sure to bring identifying documents. We look forward to interviewing you! We are an equal opportunity employer and we value diversity. All employment is decided on the basis of qualifications, merit and business need. #HotJobs

Family & Children's Services, Oklahoma's leading community mental health center, is seeking a personable and highly organized Front Desk Specialist to join our fast paced environment. The ideal candidate will have a proven track record of good attendance and experience providing front desk support, including telephone operations, general front desk duties, and client and public engagement, while delivering exceptional customer service. A high school diploma or equivalent is required, preferably with coursework in office administration, typing, and computer software. At least one year of experience in a medical office or healthcare setting, with direct patient care or interaction within the last three years is preferred. Candidates must have a typing proficiency of at least 30 WPM, strong computer skills, and the ability to manage a multi-line telephone system and other communication technologies. Excellent organizational and listening skills are essential, as well as the ability to work effectively in a fast-paced environment with employees and clients, including those under stressful situations, such as individuals who are agitated, mentally ill, or abusing substances. Maintaining professionalism, confidentiality, and strong working relationships with colleagues is critical for success in this role. If you thrive in a busy and dynamic setting and are committed to making a difference, we encourage you to apply.

America's Auto Auction (AAA) is a full-service used-vehicle auction services provider that facilitates the wholesale remarketing of used vehicles for (Business to Business) B2B customers, delivering a critical liquidity function to enable the used car sales ecosystem. Based in Carmel, IN, AAA facilitates the selling and buying of used vehicles at physical auction sites across 19 states as well as on digital platforms. The Company's daily mission is simple and straightforward: to provide high quality service and operational execution for dealers and institutional customers. This position will perform work both inside and outside of the building. We are seeking an individual that has outstanding customer service skills and is hands-on. This position will catalog cars, assist customers, process payments, titles, and auction paperwork in the office. Additionally, this role will be responsible for pick-up and delivery of vehicles. What You Will Do: • Always provide efficient and courteous service to all customers. • Always exhibit ‘hands on' and direct approach with customers. • Assist customers with questions and/or concerns. • Ensure vehicle is delivered to dealer as desired. • Work independently and as a team player. • Timely communication of issues deemed detrimental to the success of operations to Management. • Performs other duties, as necessary. • Ability to adapt to and work effectively within a constantly changing environment. • Solid computer skills, including ability to use Internet and MS office. • Excellent customer service and problem-solving skills required. • Must be organized and able to prioritize. Here's a taste of the benefits we offer: • Medical • Dental • Vision • FSA • 401K • Short Term Disability • Long Term Disability • Life Insurance • Accidental Death and Dismemberment • Accident Insurance • Critical Illness • Hospital Indemnity • Employee Assistance (EAP) • Paid Holidays • Paid time off Requirements Qualifications: • Education: High School Diploma or equivalent • Experience: Previous data entry skills required, customer service, previous experience in a fast-paced environment. • Skills: Should be highly organized, self-motivated, and self-disciplined. Highly customer service orientated, computer proficient. Must be able to read, write and speak English fluently. Must be able to operate a stick shift. • Requirements: Must be at least 21 years of age • Environment: Will be working in an office setting as well as outside. Will be exposed to all outside elements. Will walk long distances and sit at a desk for prolonged periods of time. • The above functions are not intended to be exhaustive and all inclusive. The Company reserves the right to revise this job description as needed to comply with actual job requirements. Other responsibilities may be added as necessary at the sole discretion of management America's Auction is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Medical Office Assistant (Patient Care Coordinator) Tulsa, OK 74133 Starting at $14.00-$16.00/Hour plus Monthly Bonus Opportunities! Monday-Friday, 9:00 AM-5:00 PM (No nights or weekends!) For over 80 years, Beltone has been “Helping the World Hear Better" and has consistently achieved the highest customer care satisfaction ratings. A global leader in hearing healthcare, Beltone is currently seeking dynamic and motivated Administrative and Customer Service Professionals to join our team and launch a rewarding new career. Primary Function The Patient Care Coordinator, or PCCs, primary responsibility is to professionally manage the patient process through the administration of the front office including answering patient calls, scheduling appointments, processing insurance verifications, completing administrative and financial reports, creating invoices, and ordering equipment and supplies. The primary goal of the PCC is to provide excellent customer service in a professional atmosphere. Objectives & Goals The PCC will strive to increase revenue by ensuring patients are scheduled in an efficient manner and reach or exceed targeted sales & marketing goals. Responsibilities Greet all visitors. Answer multi-line telephone and arrange appointments for the Hearing Care Professional (HCP). Directs caller to destination and records name, time of call, nature of business, media referral, and person called upon. Schedules follow-up appointments. Ensures quality customer service. Oversee the daily operation of services for the location, including the execution of contracts, deposits, and billing. Verify patients' insurance eligibility and benefits through all insurance carriers. Collects and distributes mail, messages, and reports to the appropriate staff members. Maintains patient files and database according to HIPPA regulations and by ensuring information is up-to-date. Respects patients by recognizing their rights and maintaining confidentiality. Makes phone calls to existing patients generate business (no cold-calling). Assists the HCP by executing the "Cleaning Process" on patients' hearing instruments. Prepare and generate reports for the clinic and corporate office. Maintain the cleanliness of the office. Perform a variety of additional administrative. All other duties as assigned. Qualifications & Requirements High School diploma or equivalent is required. Two (2) years previous medical or general office experience preferred. Two (2) years previous customer service experience preferred. Must be well organized and able to multitask efficiently. Must have the ability to communicate effectively in English. Must be proficient in MS Office and have good computer skills. Must have the ability to sit at a desk for 70%-90% of the workday in a general office environment. Compensation & Benefits Starting at $14.00-$16.00/hour PLUS Monthly Bonus Opportunities Full-time (40 hours/ week), Monday-Friday, 9am-5pm (No evenings or weekends!) Health, Vision, Dental, Life Insurance, Short-Term & Long-Term Disability, FSA and More 401(k) Plan Paid Time Off and Paid Holidays Apply online. No phone calls please.

Medical Office Assistant Job Description: We are seeking a dedicated and compassionate Medical Office Assistant to join our healthcare team. The ideal candidate will be responsible for providing administrative support in a busy medical office setting. The Medical Office Assistant will work closely with healthcare providers, patients, and other staff members to ensure efficient and seamless patient care. Key Responsibilities: - Greet patients and visitors in a professional and friendly manner - Schedule appointments and confirm patient information - Maintain patient medical records and ensure accuracy and confidentiality - Assist healthcare providers with various administrative tasks - Serve as a liaison between patients, providers, and other staff members - Answer phone calls and respond to inquiries in a timely manner - Process insurance information and verify coverage - Assist with billing and coding tasks - Stock and maintain medical supplies and equipment - Follow all safety and infection control protocols Qualifications: - High school diploma or equivalent - Previous experience working in a medical office or healthcare setting preferred - Strong organizational and communication skills - Ability to multitask and prioritize workload - Proficient in basic computer skills and electronic medical records systems - Knowledge of medical terminology and insurance processes - CPR certification is a plus - Compassionate and empathetic attitude towards patients JOB CODE: 1000040

We're searching for a diligent office assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team! Call prospective clients, prospective businesses for referral program, and prospective podcasts to be a guest Manage CRM Tax Database Assistant to the Tax Department Head and Tax Filing Expert Assist with bookkeeping for HOA clients as needed Customer service and administrative experience is preferred

PURPOSE OF THE CLASSIFICATION: Performs typing and related clerical tasks of minimum-to-moderate levels of difficulty or complexity. Work may involve such other office duties as reception. ESSENTIAL TASKS: * Operates telephone to answer, screen and forward calls and provides information as necessary and required. * Receives phone calls and visitors and arranges meetings, appointments and schedules. Works with visitors who may be in experiencing grief or emotional distress. * Prepares correspondence, reports, inter-office forms, requisitions, contracts and similar papers which may require some knowledge of specialized terminology. * Keeps statistics, inventory and other records. * Receives, reports and deposits any daily receipts. * Makes routine requisitions for department materials and supplies; prepares and codes all invoices for submission to accounts payable. * Operates office equipment such as copiers and phone systems and uses computer for spreadsheets, word processing, database management and other applications; learns to operate new office technologies as they are developed and implemented. * Operates and maintains the Records of Burial. * Operates and maintains the Cemetery Management Software, Pontem. * Performs other physical work in order to keep a clean and pleasant office environment, both inside and outside. * Performs other work as necessary and or as assigned. * Must report to work on a regular and timely basis. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. REPORTING RELATIONSHIPS: The Cemetery Office Assistant II reports directly to the Cemetery Superintendent and the Public Works Office Administrator II. The Cemetery Office Assistant II does not have any direct reports or supervisory responsibilities. QUALIFICATIONS: Training and Experience: May require high school diploma or equivalent and at least one (1) year of general office and computer experience and one (1) year of customer service experience; or an equivalent combination of training and experience. Knowledge, Abilities and Skills: Ability to deal with the public in a calm, professional and efficient manner; ability to answer calls and questions with a clear, well modulated and pleasant voice and to use good grammatical construction in choice of words. Skilled in the use of personal computers with familiarity with office practices and procedures, equipment and supplies. Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in compliance with the Americans with Disabilities Act (ADA) requirements. On a case-by-case basis, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, arm and hand steadiness and finger dexterity will be needed enough to use a keyboard and telephone. Prolonged sitting and standing; frequent walking and twisting. Occasional lifting and carrying of objects up to twenty (20) pounds. Occasional reaching, balancing, stooping, kneeling, crawling, handling and repetitive movements. Vision, speech and hearing sufficient to perform essential tasks. Punctuality and good attendance is essential. Must submit to drug screening and fitness to work physical exam. Licenses and Certificates: Possession of a valid Oklahoma Class D driver's license is required. WORKING ENVIRONMENT: Work in this classification is primarily indoors in an office environment. Will travel to other City locations as required. Will be required to work weekends and holidays as necessary.

Job Details FLIGHT CAMPUS - TULSA, OK Part Time High School $12.00 - $12.00 Hourly None Any EducationDescription Federal Work Study student workers assist the Registrar's Office, Student Finance, Student Affairs/Services, Library, Academic Support Center, and Career Services in helping students with general questions and concerns. All work performed must be in the context of assisting students. Essential Functions • Provide reference inquires assistance. • Assist users with library resources. • Check in and check out materials. • File and scan documents. • Provide assistance and instruction on use of equipment. • Support staff as needed. • Maintain a cooperative attitude with co-workers, faculty, staff and others. • Perform other duties assigned as it pertains to the position. • Assist students to achieve academic success by helping them understand coursework. • Read and understand curriculum. • Provide friendly service and information to students. • Maintain a cooperative attitude with co-workers, faculty, staff and students. • Completes other projects and duties as assigned. Qualifications Knowledge / Skills • Knowledge and use of Microsoft Office, Excel, Word and PowerPoint. • Strong verbal and communication skills. • Ability to read, analyze and interpret general documents. • Ability to write reports, business correspondence, and procedure manuals. • Ability to effectively present information and respond to questions from groups of managers, clients, and customers. • Ability to add, subtract, multiply and divide in all units of measure. Education and Work Experience • High School diploma or equivalent • Current Student in good standing and possess a GPA of 2.5 or higher • Must be enrolled in a minimum of six credits per semester • FWS fund eligible • Computer skills and customer service attitude is critical Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. No or very limited physical efforts required. No or very limited exposure to physical risk. Work is normally performed in a typical interior/office work environment. While performing the duties of this job, the employee is regularly required to sit; use hands to finger; and talk or hear. AAP/EEO Statement Spartan College provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated. In keeping with the above conviction, Spartan College is committed to assuring that: All recruiting, hiring, training, promotion, compensation, and other employment related programs are provided fairly to all persons on an equal opportunity basis without regard to race, creed, color, religion, sex, age, national origin, disability, veteran status, or any other characteristic protected by law; Employment decisions are based on the principles of equal opportunity and affirmative action; and all personnel actions such as compensation, benefits, transfers, training, and participation in social and recreational programs are administered without regard to race, creed, color, sex, age, national origin, disability, veteran status, or any other characteristic protected by law. Benefits § Tuition Employee Scholarship

Three (3) work study positions available. Assists Help Desk Administrator with operations of Computer Lab and Help Desk facilities. Supports the Help Desk by taking level one technical support calls and facilitating the dispatch of IT personnel as needed. Support lab patrons on general application use, and hardware maintenance of printers and computers. Assists with projects and other duties as assigned. Work Schedule Varied Part-time

Position Status: Part Time Classification: Non-Exempt The Victory College Work Study program provides part-time jobs for students with financial need, allowing them to earn money to help pay for college. These positions support the college staff members by performing duties and tasks that play an integral role assisting in the daily operations of Victory College. SERVICE AREAS AVAILABLE Victory College Work Study - Media Assistant Position Status: Part-time Department: Victory College, Work Study Program The Media Assistant supports Victory College by creating and managing media content to enhance its digital presence and promote its vibrant culture. Working with the VC Marketing team, the assistant will handle photography, video production, editing, and graphic design. Key responsibilities include: Capturing and editing photos/videos for events, Chapel, and promotional materials. Managing media content, posting schedules, and tracking performance metrics. Creating engaging graphics and social media content. Documenting the culture and experience of Victory College through media. And more. Applicants must demonstrate media expertise, organizational skills, and teamwork. Victory College Work Study - Office Assistant Position Status: Part-time Department: Victory College, Work Study Program The Office Assistant provides administrative support to Victory College staff, assisting with front desk operations, student inquiries, and office management tasks. This role requires excellent communication, organizational skills, and a proactive approach to multitasking. Key responsibilities include: Providing front desk support, answering calls and emails, and assisting visitors and students. Managing office supplies, resources, and maintaining a tidy front desk area. Supporting instructors by printing resources and addressing faculty-related needs. Scheduling appointments, coordinating visits, and facilitating smooth office operations. Supporting the Admissions Office with calls to prospective students twice weekly. Assisting with college events and projects as needed. And more. Applicants must demonstrate attention to detail, and flexibility. DUTIES AND RESPONSIBILITIES Maintains Victory College protocol, policies and procedures. Demonstrates integrity. Performs and maintains tasks with an appropriate level of confidentiality. Represents Victory College in service to all students and guests; in the classroom and office settings. Adheres to the Honor Code, institutional rules and standards of conduct QUALIFICATIONS High School diploma or GED (minimum). Enrolled in Victory College. Ability to understand and follow specific instructions and procedures. Ability to communicate effectively, both orally and in writing. ESSENTIAL JOB FUNCTIONS Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to: Standing, sitting, walking, bending, kneeling, and climbing stairs; Extended time at a desk working with close-up tasks primarily in environmentally controlled office; Proficient in oral and written communications. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. *Additional duties and responsibilities may be added to this at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

Under the direction of the Director of Business Affairs, and with the collaboration of an assigned supervisor, the Institutional Work Study (IWS) provides assistance in a number of job opportunities within the College of the Muscogee Nation. To be selected and maintain employment as an IWS, students must comply with the following requirements per trimester: 1) Maintain 12 or more credit hours, 2) Maintain a 2.0 grade point average (the Peer Tutor position requires a 3.0), 3) Pass a drug screen and background check 4) Adhere to the CMN attendance policy, 5) Dress professionally, 6) Complete FERPA training and Sign the Confidentiality and FERPA agreement during orientation. Employment may be terminated immediately if the student: 1) Withdraws electively or administratively, 2) Drops below 12 enrolled credit hours, 3) Completes his/her course of study at CMN, 4) Violates FERPA or Confidentiality agreement, or 5) Violates requirements stated in this policy If the student participates in graduation but is required to complete courses the following semester there may be an exception made in order for the student to remain employed. The student must provide a transcript and schedule to Human Resources to verify classes. Students should know that a limited number of work study positions are available each trimester and submit his/her application within respective deadlines. Applicants must successfully complete both the selection process and interview, to be considered for an open position. IWS students may work a maximum of 20 hours per week, which are contingent upon a student's class schedule. At the end of each trimester should an IWS student continue to meet the program requirements, his/her employment may continue without interruption. Principal Duties and Responsibilities: Duties and responsibilities will vary according to job assignment, may include, but are not limited to the following: * Bookstore: sales, stocking, cash register, janitorial. * Cafeteria: sales, cash register, janitorial, kitchen assistance, food handling. * Student housing: office support services, transportation, student resource, enforcing CMN policies, maintenance. * Offices: office support services, backup support for reception desk. * Library: office support services, check out literature/electronic equipment, maintenance, re-shelving books and supplies. * Office support services includes: assist with the preparation of documents and filing. * Enter data in data bank, sort documents, copy, and fax. * Computer skills in word-processing and spreadsheets are very helpful. * Able to take direction and carry out instructions. * Must be able to interact with the public in a polite friendly manner. * May be asked to hand carry documents between colleges offices located in different buildings. * Answer the telephone and take messages. * Assist instructors. * Work on projects. * Any and all other duties as assigned. Qualifications Job Specifications: 1. Minimum Requirements- Good interpersonal skills. Willing to learn and take direction. Able to read instructions and write small reports. Must be a full-time student in the College of the Muscogee Nation. * Preferred Requirements-Good computer skills in word-processing, Power Point, and spreadsheets. Excellent oral communication, interpersonal, organizational skills. Uses discretion, judgment, and initiative effectively. 3. Special Considerations- Related experience in a college and or similar organization. Experience within the Tribal Government, and ability to speak the Muscogee language is preferable but not a requirement. Native American and Veteran Preference. Licensure (if appropriate): Valid Driver's License. Food Handler's permit, if applicable. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Public Relations: Important attributes of any employee of the College of the Muscogee Nation, along with the official performance of duties, are personal appearance and public relations. Each employee is expected to make every effort to be well-informed about the institution, pleasant, courteous and cooperative. As an employee, you are expected to act in a manner that commands respect of all personnel and students.