Office Assistant Jobs in Rockledge, FL

About DEVEN DEVEN is a Real Estate Development Firm, headquartered in Orlando, FL, with an office in New York. With plans to continue expanding throughout the Southeast and broader United States, our success is dependent on our deep analytical investment approach and commitment to integrity. Our mission is to develop, invest in, and own projects that offer superior risk-adjusted returns. We believe that a company of means with an intimate understanding of real estate can transform difficult projects into successful ventures for owners and investors, and for governmental partners as well. Our success as a developer in the private and public sectors stems from actively managing that process from start to finish, innovative structuring, and an unwavering commitment to our clients and investors. As an investor we rely on rigorous analysis, creative transactions, and the same commitment to integrity in all our dealings, and we have a long track record of success confirming that this approach works. Job Summary We are seeking a highly organized, proactive, and tech-savvy Administrative Assistant to support the President and executive team in our fast-paced, entrepreneurial real estate development office. This role is ideal for a detail-oriented professional who thrives in a dynamic environment, enjoys collaboration, and takes pride in keeping the administrative office functions running smoothly, including answering phones, calendar management, and travel planning. In addition, the Administrative Assistant will play a key role in assisting in the creation of marketing proposal packages. This position is ideal for someone with an entrepreneurial mindset, who is organized, creative, and eager to contribute to the growth of a thriving real estate investment company. Key Responsibilities Executive Support: Manage calendars, answer phones, schedule meetings, coordinate travel, and handle correspondence to optimize the President's and executive team's time. Assist in the preparation of executive level reports and presentations. Assist in a variety of research and organizational projects. Marketing & Proposal Development: Assist in designing and assembling marketing and proposal materials using PowerPoint, Adobe Creative Suite, or similar software. Confidentiality & Professionalism: Handle sensitive information with discretion while maintaining a high level of competency. Relationship Management: Serve as a point of contact for internal teams, corporate office administration, and external partners, fostering strong professional relationships. Team Culture & Collaboration: Contribute to a positive and engaging office environment by being team oriented and supporting company initiatives. Special Projects & Additional Tasks: Take initiative on assignments, demonstrating flexibility and problem-solving skills. Qualifications Experience supporting executive leadership in a professional office environment, including calendar and travel management. Prior experience in real estate or a related industry is a plus. Proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and Adobe Creative Suite (or similar design software). Skilled in designing compelling PowerPoint presentations with visually engaging graphs and images. Excellent written and verbal communication skills, including ability to interact with a wide range of people. Outstanding attention to detail, organizational abilities, and problem-solving skills. Highly motivated and independent professional with strong accountability and the ability to work effectively with minimal supervision. Impeccable integrity with desire to succeed in a high growth / changing environment.

Our client, one of the largest healthcare corporations, is seeking a Front Desk Medical Receptionist to join our team of seven healthcare professionals. In this role, you will be the first point of contact for patients, ensuring a smooth and welcoming experience. Your responsibilities will include patient intake, scheduling, payment collection, and medical record management. Pay Rate Range: $18 to $20 per hour /depending on experience Location: Orlando, FL 32806 Schedule: Monday - Friday, 8 AM - 5 PM Duration: 3-month contract to hire opportunity for the right candidate! Dress Code: Business Casual Key Responsibilities Greet and check in patients, maintaining a 20-minute wait time standard. Assist with intake processes, including copying required documents. Collect co-payments, co-insurance, and deductibles, issuing receipts as needed. Manage the cashier box and daily deposits per company policies. Handle walk-in patients and visitor inquiries. Answer phones and schedule patient appointments. Maintain and organize medical records (filing, scanning, and preparation for appointments). Ensure timely scanning and filing of all correspondence. Process medical records requests and maintain logs. Assist with HEDIS tracking and supplemental data reports. Perform other administrative duties as assigned. Requirements: Education: High School Diploma or a GED. Experience: 1-2 years in medical front desk reception. Medical Office Knowledge: Familiarity with medical procedures and terminology. Customer Service Skills: Strong communication and patient interaction abilities. Attention to Detail: Ability to handle medical records and payments accurately. Multitasking Ability: Manage patient flow and administrative tasks effectively. Preferred Qualifications: Candidates with additional experience in data entry and medical office systems will have an advantage. Ready to join a growing team in healthcare administration? Apply today! Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Currency Exchange International (CXI) is a Financial Services and Technology Provider based in Orlando, Florida. Currency Exchange International, Corp. is a publicly traded company on the Toronto Stock Exchange (CXI) and OTC (CURN). CXI provides a wide range of foreign exchange services to customers in both the United States and in Canada. CXI's primary business channels to service customers are through its company-owned branch locations and foreign exchange partnerships with financial institutions and corporations. CXI has been providing global payment solutions for clients that span wide-ranging industries. As one of North America's leading foreign exchange wholesalers, CXI can provide personalized and efficient service, competitive rates, as well as a number of settlement options. To learn more, please visit: ************* Our Value Statement: We help our clients identify and create foreign exchange solutions, delivering a best practices approach through unparalleled customer service and integrated technology to create significant financial and operational efficiencies. Our Values: Customer First - We earn the right to be our clients' first Integrity - We hold ourselves to the highest standard to build trust. Collaborative - We always win as a team. Innovative - We find new methods to deliver change and advance technology to the industry. Passionate - We are driven to be the best in class. Currency Exchange International is looking for a proactive, results-driven, and organized professional to the join their team as an Administrative Assistant in a Part-Time capacity! Description: The Administrative Assistant is responsible for performing a range of clerical and administrative tasks to support daily operations. Their duties include overseeing front office activities such as the reception area, assisting with incoming phone calls, mail, fulfilling purchase requests and replenishment. They will be responsible for assisting and maintaining coordination of office services and related activities for the department to keep the business operations running smoothly. Essential Functions: Manages the reception area to ensure effective telephone, front door, and mail communications both internally and externally to maintain professional image Collection and distribution of incoming mail throughout the office Maintains a clean, organized, and fully supplied office, lunchroom, and work environment to avoid interruptions in standard front office procedures Helps coordinate and input travel plans, itineraries, and agendas into calendar; this includes flight arrangements, hotel booking, reservations, and all other required transportation Assists in organizing and preparation of Town Halls. Tracks inventory of supplies needed to fulfill department requests such as: Accounting, Marketing (for Supply Clerk), Lunchroom etc. General administrative/personal assistance to CEO Department Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities and activities may change at any time with or without notice. Competencies: Action Oriented Functional Skills Situational Adaptability Effective Communication Optimizing Work Processes Nimble Learning Required Education and Experience: Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) Excellent project management, problem-solving ability and creativity High energy with a strong work ethic Strong organizational skills; Attention to detail and diligent follow through on tasks and projects Adaptability and flexibility in dealing with others Effective working both independently and within a team Position Type/Expected Hours of Work: This is a part-time position. Days of work range from Monday through Friday. The hours range from 9:00 AM to 5:00 PM, 20-24 hours per week. Benefits: Commuter Reimbursement - CXI will pay the driving toll, bus or metro cost in and out of work Holiday Pay Sick/Personal Days 401K Plan - Eligible to enroll in this plan with the Company match at 5% Tuition Reimbursement Please attach your resume for submission.

Insight Global is looking for a Project Administrative Assistant to work in Maitland, FL, with any experience or interest in the utilities engineering industry and supporting an engineering team. This a 4 month contract-to-hire, meaning you will be converted full time (which includes PTO, Holiday Pay, etc.) after 4 months! Job Summary: This role is an office administrative role supporting a power utilities engineering team, included assisting engineering Project Managers. Printing maps for the team and creating the work packages to submit to the client Coordinate with the engineering designers Data entry and/or inputting data from one database into an ERP Create and update records and databases with project management data Create and submit weekly reports. Prepare project documentation to present to engineering designers. Minimum Requirements: Ability to work 40 hours a week IN OFFICE, typical office hours (such as M-F 8am-5pm, but offers flexibility) Associates Degree or higher plus 1+ year relevant work experience preferred; OR High School Diploma plus 4+ years of relevant work experience Minimum 1-2 years of administrative assistant, project assistant or project related office/administrative working experience Experience working in the utilities field or the engineering field is a plus. Or interest in working in the power utilities and/or engineering industries as training will be provided Proficient in Microsoft Office Suite (with basic Excel skills) Strong data entry skills; experience using an ERP system is highly desired Outstanding communication and interpersonal abilities - comfortable managing phone calls

Provide a wide range of office services for the department and/or leaders by implementing administrative systems, procedures, policies, and monitoring administrative projects to facilitate the efficient operation of the organization. Schedules appointments, gives information to callers, takes dictation, and otherwise relieves leaders of clerical work and minor administrative and business detail by performing the following duties. Responsibilities · Keeps department records, executes administrative policies determined by or in conjunction with other officials, and provides administrative support to the Manufacturing and Operations team · Manages Area Leaders', Plant Superintendents' and Vice President-Operations' calendars and independently schedules appointments · Answer, screen and transfer inbound phone calls · Greets scheduled visitors and conducts to appropriate area or person · General clerical duties including photocopying, fax and mailing, Reads and routes incoming mail on daily basis; locates and attaches appropriate file to correspondence to be answered by employee, and prepares outgoing mail and correspondence, including e-mail and faxes · Provides administrative support for budgeting and cost forecasting using SAP Financial Interface software. · Produces reports, tracks data and provides budget analyses for manufacturing leadership · Uses computerized database to analyze manufacturing history, unit counts, and follow-up actions · Maintains unit forecast by month for fiscal year. · Monitors headcount budget by month for fiscal year · Schedule and coordinate meetings, appointments and travel arrangements for team members, prepares agendas, and reserves and prepares meeting rooms · Provides other assistance as requested by members of the Executive Team · Coordinates and arranges employee appreciation rewards and/or functions · Coordinate and maintain records for staff, telephones, parking and petty cash · Provides information by answering questions and requests · Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies · Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies · Composes and types routine correspondence, makes copies of correspondence or other printed materials · Serves as SAP Time Administrator for Manufacturing, organizes and maintains file system, files correspondence and other records · Orders and maintains supplies, and arranges for equipment maintenance · Creates reports and assists the department members with various correspondences · Maintains employee “Report of Absence” information for Manufacturing and communicates to appropriate leader · Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, prepare presentations and controlling event budget · Composes and prepares confidential correspondence, reports, and other complex documents. · Monitors and records expenses monthly, itemized by general ledger number · Creates and maintains database, word processing, Power Point presentations and spreadsheet files · Contributes to team effort by accomplishing related results as needed Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · Communication skills - written and verbal · Planning and organizing · Prioritizing · Problem assessment and problem solving · Information gathering and information monitoring · Attention to detail and accuracy · Flexibility · Adaptability · Customer service orientation · Teamwork SUPERVISORY RESPONSIBILITIES None EDUCATION and/or EXPERIENCE · Must have the ability to maintain confidentiality at all times · Minimum of high school diploma or equivalent required · Five years of experience as an Administrative Assistant required · Proficiency in MS Office 2000 required · (Word/Excel/Outlook/PowerPoint) proficient · Reporting skills · OTJ knowledge of PGT's AS400 and Frontier databases and queries · SAP Time & Attendance proficient · Organization · Professionalism · Ability to work independently and under limited supervision LANGUAGE / COMMUNICATION SKILLS · Verbal Communication · Effective written and oral communication skills · Administrative Writing Skills MATHEMATICAL SKILLS · Basic math skills · Inventory Control REASONING ABILITY · Must have the ability to complete projects accurately and by stipulated deadlines · Must be capable of working with diverse types of employees · Analyzing Information CERTIFICATES, LICENSES, REGISTRATIONS No special Licenses required. PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone. TRAVEL REQUIREMENTS Ability to travel occasionally domestically. Occasional: activity exists less than 1/3 of the time. Frequent: activity exists 1/3 and 2/3 of the time. About Us Our benefits package includes coverage of your health, wealth, and wellness for you and your eligible spouse/dependents. We offer a competitive salary and benefits package, including a 401k with company match and generous paid time off to help you balance your life. Below is a list of benefits you will enjoy while working with our company. Three comprehensive Medical plan options Prescription Dental Vision Company Paid Life Insurance Voluntary Life Insurance Supplemental Hospital Indemnity, Critical Illness, and Accident Insurance Company-paid Short-Term Disability Company-paid Long-Term Disability Paid time off (PTO), including Vacation, Personal, and paid Holidays 401k retirement plan with company match Employee Assistance Program Teladoc Legal Insurance Identity Theft Protection Pet Insurance Team Member Discount Program Tuition Reimbursement Yearly Wellness Clinic MITER Brands, also known as MI Windows and Doors, Milgard and PGT are an equal-opportunity employer. The company does not discriminate based on religion, race, creed, color, national origin, sex, age, disability, handicap, veteran status, sexual orientation, genetic information, or any other applicable legally protected category.

Serves Patients and visitors by greeting, welcoming, and directing them appropriately QUALIFICATIONS: Experience: Office experience and understanding of medical terminology preferred. Registration: None ESSENTIAL JOB FUNCTONS: • Answer phones while maintaining a polite consistent phone manner • Welcomes Patients / visitors by greeting them, in person or on the telephone • Register new patients and update existing patient demographics by collecting patient detailed patient information including personal and financial information • Facilitate patient flow by notifying the clinic staff of patients' arrival, delays, and communicate updates to patients and clinical staff • Respond to patients, prospective patients and visitor inquiries • Protect patient confidentiality by making sure protected health information is secured • Schedule patient's appointments and conduct daily reminder calls • Perform File Audits • Adherence to company policies and procedures • Promote excellent customer service • Ensure clinical safety procedures are in place and followed • Assists in the facility cleaning, hygiene, safety and maintenance • Ensure patient satisfaction • Perform Registered Chiropractic Assistant duties if necessary • Abides by HIPAA laws regarding personal medical information • Responsible for accuracy and completion of paperwork • Responsible for being in compliance with Joint Commission guidelines • Supports the philosophy, goals, and objectives of the clinic • Perform other related duties as required and assigned COMMUNICATION: · Communicates effectively and professionally with patients, visitors, physicians, and co-workers using a translator when necessary · Documents information received from the patient and disseminates it to the appropriate people or areas Supports administrative decisions and activities affecting patient care Assists in maintaining and sharing information in order to ensure continuity of patient care through coordination of care provided by physician and support services.

FL-DCF-Rockledge-Storefront Clerk- Meets/greets customers and assists customers with the application process (on-line and paper) and navigating through the self-service lobby. BI-LINGUAL (English/Spanish) preferred Pay Rate: $15.00 hr M-F: 8 to 5 Onsite Position JOB DESCRIPTION: * Meets/greets customers and assists customers with the application process (on-line and paper) and navigating through the self-service lobby. * Ensures lobby equipment (example: copier, phone, and fax) and forms are operationally available to customers throughout the day. * Answers general inquiry questions related to program requirements, application processing, case status, and benefit information. * Logs customer into computer based system for data collection and customer service resolution; follows established procedures to escalate complex customer inquires to ensure resolution. * Educates customers on community partners and the benefit/features of my ACCESS Account including account set-up, password resets. * Resolves Electronic Benefit Transfer (EBT) ACCESS card issues which includes personal identification number (PIN) unlocks. * Assists customers with referrals to other agencies and community resources. * Monitors lobby traffic flow and notifies supervisor of any issues. * Completes client registration clearances (CRAD) as needed. * Conducts abbreviated interviews for the purpose of collecting and updating required information on applicants and recipients and their household members for all public assistance programs. * Requests all additional information/verification required to establish or continue eligibility for public assistance programs according to Department procedures. * Ensures electronic case records are documented thoroughly and properly as required by Department procedures. * Takes appropriate corrective action on identified errors through the quality management system, management evaluation reviews, and quality control reviews. MINIMUM SKILL REQUIREMENT: * Knowledge of the principles and techniques of effective communication; office procedures and practices; basic arithmetic. * Ability to deal with the public in a tactful, courteous and effective manner; speak clearly and correctly; listen effectively; * Record and evaluate data relating to applicant employment or assistance for health care or community services; * Understand and apply applicable rules, regulations, policies and procedures relating to applicant employment or assistance for health care or community services; * Review data for accuracy and completeness; organize and maintain filing systems; * Perform basic arithmetical calculations; * Plan, organize and coordinate work assignments; * Communicate effectively; * Establish and maintain effective working relationships with others.

We are seeking a friendly and organized Office Receptionist to join our team at Serenity Healthcare. The ideal candidate will serve as the first point of contact for our patients and visitors, providing excellent customer service and administrative support. This role is crucial in ensuring smooth clinic operations and enhancing patient experiences. Job: Full-time (3-13-hour shifts) Trigger Warning: Working with suicidal patients, listening to trauma from PTSD patients, and having a responsibility to support these patients may be triggering for some people. Benefits Career Advancement Opportunity Medical, Vision, and Dental Insurance (Serenity Covers 90% of your insurance premium) Paid Time Off 10 Major Holidays Off 401k Employee Referral Program Responsibilities Update and verify customer information upon each visit. Help patients feel valued by creating rapport, and remembering their names, their interests, and stories. Answer questions, address worries, respect boundaries, and be sensitive to each person's individual challenges. Ensure a positive patient experience by providing support and compassion. Rotate through other various office tasks throughout the day. Qualifications High School Diploma/ GED. Excellent verbal and written communication, and basic math skills. Proven ability to multitask in a fast-paced environment. 1+ year of full-time customer service experience, reception, or personal customer service industry. About Serenity is a leader in the field of healthcare technology. Using advanced medical devices recently released to market, we give our patients long-term success even when other treatments have failed. With evidence-based research and proven results to support us, we push ourselves daily to help patients take back their lives with a revolutionary technological approach to healthcare. Learn More About Us About Serenity Healthcare Serenity's Provided Services Meet our Patients *This position is contingent on successfully completing a criminal background check upon hire.

: Crown Equipment Corporation is a leading innovator in world-class forklift and material handling equipment and technology. As one of the world's largest lift truck manufacturers, we are committed to providing the customer with the safest, most efficient and ergonomic lift truck possible to lower their total cost of ownership. Job Responsibilities: * Processing orders for rental and used equipment * Scheduling deliveries and processing invoices * Approving and coding vendor invoices for payment * Ordering equipment, batteries and chargers as required for the rental fleet * Collaborating with management to monitor rental equipment and used truck inventories including the buying and selling of assets Qualifications: * High school diploma or equivalent. Bachelor or associate degree, preferably in business, preferred. * Previous coordinator experience in a sales and/or rental department preferred. * Accurate and efficient data entry skills. * Microsoft Office experience. Work Authorization: Crown will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas or who need sponsorship for work authorization now or in the future, are not eligible for hire. No agency calls please. Compensation and Benefits: Crown offers an excellent wage and benefits package for full-time employees including Health/Dental/Vision/Prescription Drug Plan, Flexible Benefits Plan, 401K Retirement Savings Plan, Life and Disability Benefits, Paid Parental Leave, Paid Holidays, Paid Vacation, Tuition Reimbursement, and much more. EO/AA Employer Minorities/Females/Protected Veterans/Disabled Nearest Major Market: Orlando Job Segment: Data Entry, Forklift, Warehouse, Administrative, Manufacturing

CHARISMA MEDIA is a growing, profitable multi-media company whose mission is to inspire people to encounter the power of the Holy Spirit and change their world. We are looking for team members with the same passion to work with us for global and eternal impact. We offer competitive salaries, a comprehensive benefit package, and opportunities for growth in developing your talents, abilities and skill levels. If you share our *beliefs and values and want to be part of this exciting venture, we invite you to send your resume of training and experience. *Beliefs and Values: We will honor God in all we do, embracing the Bible as our standard. We will be a unifying agent among denominations, racial, ethnic and cultural groups within the body of Christ. We will provide leadership by example on standards of integrity in business relationships and activities. We will be a healthy business that will grow and is profitable We will provide our people an opportunity for professional and personal growth, expecting them to be loyal to the Company and diligent in their jobs. We will go the second mile and demonstrate a can-do attitude in our relationships with customers, authors, suppliers and one another. Job Description General submissions will be accepted and considered for future openings that you may qualify for. If a position becomes available that requires your specific skills and experience, someone from our HR team will contact you. All positions are located in our Lake Mary, Florida corporate offices. Additional Information All your information will be kept confidential according to EEO guidelines.

Company: Clean the World Global Office Coordinator - Orlando Pay Level: 8 FLSA Status: Hourly JOB PURPOSE: The Office Coordinator plays a cruical role in ensuring the smooth operation of daily office activities by performing a variety of administrative and clerical task. This position supports staff across all departments, enhancing overall efficiency. This postion suppourts staff across all departments enhancing overall efficiency. This position requires a detail-oriented individual with excellent communication skills, strong organizational abilities, and a passion for social enterprise work. In addition to managing office operations and general administrative duties, the Office Coordinator will support the volunteer program and assist the Volunteer Manager in coordinating volunteer activities. JOB DESCRIPTION-duties, responsibilities, accountabilities: Main Responsibilities Greet clients, visitors, and volunteers with a positive, helpful attitude, ensuring excellent customer service. Ensure clients, visitors, and volunteers are checked in accurately and according to our procedures. Help clients, visitors, and volunteers in finding their way around the office. Schedule and coordinate meetings, appointments, and events for staff and stakeholders. Maintain office supplies inventory and place orders as needed. Ensure break areas and restrooms are cleaned, sanitized, and restocked. Support to other Departments Assisting colleagues with administrative tasks. Professionally answering phone, and routing calls as necessary. Prepare reports, documents, or correspondence as needed to support other departments. Provide support with data entry, filing, and managing electronic records. REQUIRED KNOWLEDGE, SKILL, ABILITIES Experience with administrative and clerical procedures. Excellent written and verbal communication skills. Organized multitasker who can adapt to last-minute changes or challenges. Flexibility to work with a wide range of constituencies in a diverse community. Detail-oriented. Excellent communicator and team player. Strong Time management skills. One year of experience in customer service in a related field. Knowledge of Microsoft suite, including Teams, Outlook, and Word. Consistent, professional dress, and manner. Positive attitude and ability to help others with various tasks as required. EDUCATION & SCHEDULE: High School diploma. Flexibility in scheduling. SUPERVISORY RESPONSIBILITIES: No supervisory responsibilities. ESSENTIAL FUNCTIONS OF THE JOB: Office Environment. Ability to occasionally lift up to 20 pounds (e.g., office supplies, small equipment). Capability to sit for extended periods and move around the office as needed. About Clean the world & the WASH FOUNDATION Clean the World Global is a global leader in sustainable impact solutions that aims to make the world a better place. It comprises Clean the World, which offers a Global Hospitality Recycling Program that transforms used soap bars and plastic amenities (which the hospitality industry would otherwise discard) into lifesaving, essential supplies for communities in need across the globe, and CTW Events, which provides global impact team-building experiences with a social purpose, for corporations like Amazon. Since its inception in 2009, Clean the World Global has diverted over 28.4 million pounds of waste from landfills, donated over 87 million bars of recycled soap to global NGOs, such as Clean the World Foundation, and distributed more than 6 million hygiene kits to individuals in need. To learn more about Clean the World Global, please visit ********************************

Providence Staffing is seeking a detail-oriented and reliable Clerical Worker to perform essential administrative and clerical duties in Brevard County, FL. The ideal candidate will be proficient in basic office tasks, possess strong organizational skills, and demonstrate the ability to work independently while maintaining a courteous and professional demeanor. This is a temp-to-perm position. Key Responsibilities: Perform routine clerical duties, including but not limited to: Typing documents and correspondence accurately and efficiently. Answering telephones, directing calls, and taking messages professionally. Filing, photocopying, and organizing documents. Addressing and stuffing envelopes for mailings. Sorting and distributing incoming and outgoing mail. Utilize word processing software on PC or Macintosh systems to create, edit, and format documents. Maintain accurate and organized records and files. Provide courteous and cooperative assistance to the school public, staff, and other stakeholders. Work collaboratively with colleagues while also demonstrating the ability to complete tasks independently. Ensure all assignments are completed accurately and on time. Perform other related duties as assigned to support the administrative needs of the organization. Qualifications: Proficiency in word processing software (e.g., Microsoft Word, Google Docs). Ability to type at least 40 words per minute. Strong organizational and time-management skills. Ability to work independently and carry out assignments with minimal supervision. Excellent interpersonal skills with the ability to work well with others and assist the public in a courteous and professional manner. Attention to detail and accuracy in completing tasks. Preferred Skills: Previous experience in a clerical or administrative role. Familiarity with office equipment such as photocopiers, scanners, and multi-line telephones. Knowledge of basic office procedures and filing systems. Physical Requirements: Sedentary Work: Exerting up to 10 pounds of force occasionally. Negligible amount of force frequently to lift, carry, push, pull, or move objects. Ability to sit for extended periods while performing clerical tasks. Work Environment: Office setting with standard business hours. Collaborative and professional environment focused on supporting administrative operations. Why Join Providence Staffing? At Providence Staffing, we are committed to connecting skilled professionals with meaningful opportunities. As a Clerical Worker, you will contribute to the efficient functioning of administrative operations, ensuring high-quality service and support to our clients and team. Compensation: The compensation for this position is $14.25 per hour. Please email resumes to apply@get2worknow.com.

Employment Type: Full-Time, Entry Level Department: Legal As a CGS Legal Secretary you will support a federal agency in performing moderately complex litigation support tasks. You will support a wide range of litigation support tasks like reviewing and analyzing case materials, indexing and acquiring case files from databases, answering phone lines, and numerous other relevant tasks. CGS brings motivated, highly skilled, and creative people together to solve government's most dynamic problems with cutting edge technology. To carry out our mission, we are seeking candidates that are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * Performs moderately complex litigation support tasks, including, for example, detailed review and analysis of case materials in a broad range of subject matters, such as * financial records, health care materials, and other litigation files; * detailed indexing of case files; * drafting procedures for accomplishing litigation support assignments; * document acquisition related tasks; * and conducting database searches. * Proofreads and edits deliverable products. * Answers phones for Senior Executive Officers * Arrange travel using a proprietary database for Senior Trial Attorneys; * writes memos, letters, * creates PowerPoint Presentations, * generates complex spreadsheets, * downloads PDFs and saves to the network, * creates a folder on the network and unzips files. Qualifications: * At least two years of word processing experience, including one year of litigation support experience. * Must be able to type at a minimum rate of 65 wpm with an accuracy rate of 95%. * High school diploma or GED required. * Excellent oral and written communication skills required. * The ability to produce highest quality work under extreme pressure very important. * Must be a US Citizen. * Must be able to obtain a Public Trust Clearance. Ideally, you will also have: * Legal Secretary Certificate * Undergraduate Degree Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. * Health, Dental, and Vision * Life Insurance * 401k * Flexible Spending Account (Health, Dependent Care, and Commuter) * Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Email: ******************* $27,887.25 - $35,855.04 a year

This administrative position provides primary administrative support for the Body Shop Director and department. Successful candidates must have excellent communication skills with a focus on customer satisfaction. Job Responsibilities: Manage the electronic schedule to ensure efficient time management. Schedule routine departmental meetings, prepare agendas, take meeting minutes and ensure timely follow-up for tasks assigned to the team during meetings Proactively follow-up on outstanding tasks and issues on behalf of the Body Shop Director Screen and route written, electronic mail and telephone calls, both internal & external Prepare and coordinate various reports, presentations and documents within the department by gathering data Prepare, track, and follow-up on Check Requests, Purchase Requisitions, RFQ’s, & PAR’S to ensure timely delivery of goods and services Responsible for the Accounts Payables and Receivables for the department Answer multiple phone lines in a courteous and professional manner Greet customers as they enter the dealership Data entry Assist with other administrative duties as needed Requirements: Minimum 1-2 years of experience in a dealership environment Strong verbal and communication skills Knowledge in MS Office Applications (Word, Excel, Outlook) Attention to detail Flexible hours Excellent phone etiquette and customer service skills Professional appearance a must Friendly and courtesy disposition Previous experience with Reynolds & Reynolds, preferred Competencies: Self-starter Provide exceptional customer service to both internal and external customers Effectively communicate and collaborate with fellow employees Ability to multi-task In return for your invaluable knowledge, skills, talent and ambition, Toyota of Orlando offers competitive salaries and benefits. Employment is contingent upon successful completion of a background investigation. Toyota of Orlando is proud to be an Equal Opportunity Employer.

**MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients. MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work. MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization. **Job Summary** The Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers. Responsibilities + Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved. + Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues. + Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner. + Assist customers with immediate needs and help employees with tasks related to customer requests. + Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log. + Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc. + Respond timely to requests from Resource Management and Field Operations. + Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc. + Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries. + Maintain safe work environment by following and supporting safe practices. + Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires. + Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time. + Assist/provide backup support to other office support employees as required. + Coordinate special projects as assigned. + Assist and support field management on projects and daily business needs. Qualifications **Minimum** + High school diploma or equivalent. + 1 year of clerical or administrative experience related to work orders and invoice processing. **Preferred** + Associate degree in business management or similar, including computer and accounting courses. + Experience in a construction or project environment. **Physical Demands and Work Environment** This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds. _Please note this is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._ Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE). Equal Employment Opportunity: The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories. **Minimum** + High school diploma or equivalent. + 1 year of clerical or administrative experience related to work orders and invoice processing. **Preferred** + Associate degree in business management or similar, including computer and accounting courses. + Experience in a construction or project environment. **Physical Demands and Work Environment** This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds. _Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._ Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE). Equal Employment Opportunity: The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories. + Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved. + Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues. + Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner. + Assist customers with immediate needs and help employees with tasks related to customer requests. + Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log. + Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc. + Respond timely to requests from Resource Management and Field Operations. + Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc. + Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries. + Maintain safe work environment by following and supporting safe practices. + Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires. + Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time. + Assist/provide backup support to other office support employees as required. + Coordinate special projects as assigned. + Assist and support field management on projects and daily business needs.

At BrightView, the best teams are created and maintained here. If you are searching for your next fulfilling career, picture yourself on a best-in-class team where you can grow to be your brightest. We're looking for a Branch Administrator. Can you picture yourself here? Here's what you'd do: You'd be the glue that holds the branch together, supporting your team and Branch Manager by handling the administrative functions of the branch. You'd serve as the key contact for employees, clients, regional management, and corporate. You'd be responsible for: + Payroll: + Ensuring all hourly personnel, weekly timesheets and changes are accurately entered into the payroll system on-time + Entering and updating work orders and cost codes for the weekly labor posting + Accounting Administration: + Generating the weekly aged account receivables report and conducting client follow-up + Advising on the most appropriate and effective collection methods, communications, and resources; participating in collection actions as needed + Managing purchasing orders and accounts payable invoices, including weekly reporting + Keeping work order logs and client billing files up-to-date + Preparing month-end and monthly close material as directed by the Controller and Branch Manager + General office duties: + Answering phones and greeting guests + Ordering supplies, filing, and management of incoming and outgoing mail + Preparing client proposals, contracts, and correspondence + Human Resources: + Preparing and maintaining new hire packets, employee personnel files, and I-9 binders + Coordinating uniform ordering, distribution, and returns + Workers compensation & OSHA reporting You might be a good fit if you have: + 2- or 4-year degree in business or a related field and/or a minimum of 3 years experience in a business office with accounting related responsibilities. Here's what to know about working here: Here at BrightView, we're as passionate about caring for our clients as we are about caring for each other. Though we're the nation's leading landscape company, we maintain a small company feel and supportive environment that makes our team members feel at home. If you're looking to join a team of talented go-getters who tackle big vision projects other companies could only dream of, you just might have found your match. With our range of services, including landscape design, development, maintenance and enhancements, there's no limit to what we can do, and what you can achieve. Growing Everyday Like the communities we serve, you are on a constant path of discovery to shape your career and personal development. In addition to best-in-class opportunities and competitive salary, you may be eligible for benefits and perks like: + Paid time off + Health and wellness coverage + 401k savings plan Start Your Bright New Career Journey BrightView is an Equal Employment Opportunity and E-Verify Employer.

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams. Responsibilities: Administrative Duties: Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed Schedules and organizes activities such as meetings, travel, conferences and interviews Answers phones, distributes mail and processes expense reimbursement for assigned staff Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Supports other teams, such as Marketing, with various administrative tasks Provides coverage for reception on a regular basis as needed Office Duties: Monitors office supplies inventory and places orders Reconciles office credit card charges Assists in relationships with building management and facility vendors, including cleaning and security services Coordinates and plans office activities, such as parties and celebrations Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires Coordinates with the Information Technology team with regards to office technology needs Qualifications: High school education; college level preferred Typically with 5+ years of related experience Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in team environment Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple projects at the same time Ability to effectively meet deadlines at expected quality

Vaco is hiring a receptionist for a client of ours in Maitland, FL. This opportunity will be on-site M-F 8am to 5pm with 1 hour for lunch. For immediate consideration apply today!! Job Responsibilities Key responsibilities include: Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency. Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism. Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use. Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed. Maintaining a clean and organized reception area that reflects the company's commitment to high standards. Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings. Monitoring and ordering office supplies in collaboration with the facilities or procurement team. E-filing through the cloud system. Adhering to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures. Knowledge of security protocols or experience handling sensitive data. Required Skills, Experience, and Qualifications Must-have: High School Diploma 6 months Receptionist or Administrative Assistant experience Can successfully use office software, including Microsoft Office Suite and Google Docs without supervision Strong organizational skills with attention to detail for managing appointments and office tasks. Ability to handle sensitive information with discretion and maintain confidentiality. Strong problem-solving skills and the ability to manage last-minute changes efficiently. Nice-to-have: Knowledge of corporate protocols, such as handling VIP guests or coordinating executive schedules. Experience coordinating travel arrangements or managing executive calendars. Familiarity with customer relationship management (CRM) software or other enterprise tools. Post-secondary education is a plus. Hourly Pay Rate: $17.22/hr

This administrative position provides primary administrative support for the Body Shop Director and department. Successful candidates must have excellent communication skills with a focus on customer satisfaction. Job Responsibilities: Manage the electronic schedule to ensure efficient time management. Schedule routine departmental meetings, prepare agendas, take meeting minutes and ensure timely follow-up for tasks assigned to the team during meetings Proactively follow-up on outstanding tasks and issues on behalf of the Body Shop Director Screen and route written, electronic mail and telephone calls, both internal & external Prepare and coordinate various reports, presentations and documents within the department by gathering data Prepare, track, and follow-up on Check Requests, Purchase Requisitions, RFQ's, & PAR'S to ensure timely delivery of goods and services Responsible for the Accounts Payables and Receivables for the department Answer multiple phone lines in a courteous and professional manner Greet customers as they enter the dealership Data entry Assist with other administrative duties as needed Requirements: Minimum 1-2 years of experience in a dealership environment Strong verbal and communication skills Knowledge in MS Office Applications (Word, Excel, Outlook) Attention to detail Flexible hours Excellent phone etiquette and customer service skills Professional appearance a must Friendly and courtesy disposition Previous experience with Reynolds & Reynolds, preferred Competencies: Self-starter Provide exceptional customer service to both internal and external customers Effectively communicate and collaborate with fellow employees Ability to multi-task In return for your invaluable knowledge, skills, talent and ambition, Toyota of Orlando offers competitive salaries and benefits. Employment is contingent upon successful completion of a background investigation. Toyota of Orlando is proud to be an Equal Opportunity Employer.