Office Assistant Jobs in Riverhead, NY

We suggest you enter details here. Role Description This is a full-time on-site role for a Clerical Office Assistant, located in Bridgehampton, NY. The Clerical Office Assistant will be responsible for performing a variety of administrative and clerical tasks. Daily responsibilities include answering phone calls, managing office supplies, maintaining files and records, and operating office equipment. The role also involves assisting with scheduling, communication, and providing general support to the team. Some knowledge of Excel and Quick Books helpful but can be taught. Hours have some flexibility. Great pay and full time position with a Company extremely solid. Qualifications Proficiency in Phone Etiquette and excellent Communication skills Experience in Administrative Assistance and Clerical Skills Ability to operate and maintain Office Equipment Strong organizational and time-management abilities High school diploma or equivalent required Familiarity with office software and tools is a plus

We are looking for a Freelance Office Assistant for a top company in Greenwich, CT! Responsibilities: Responsible for capturing clear and concise notes during key executive meetings, talent assessments, and other critical sessions. Serve as a gatekeeper and liaison between the SVP and internal/external stakeholders. Prepare meeting agendas, presentations, reports, and other materials as needed. Assist in the execution of strategic initiatives by tracking progress, managing timelines, and following up on action items. Handle confidential information with discretion and professionalism. Support additional strategic projects and initiatives as needed. Required Qualifications: 3+ years of experience in an administrative corporate setting. Ability to work independently, exercise sound judgment, and maintain confidentiality. Speed typing (typing test required) Strong proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and other productivity tools. Excellent written and verbal communication skills. Highly organized with strong attention to detail and the ability to multitask. Strong interpersonal skills with the ability to build relationships across all levels of the organization. Ability to adapt quickly to changing priorities and deadlines. Bachelor's degree required. Flexible to travel as needed. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Location: Hampton Bays, NY Schedule: M-F 8:30am-5:30pm Pay: $40,000 - $50,000 Responsibilities: Provide general administrative duties, including; answering calls, greeting visitors, offering general assistance, offering beverages, assisting with booking and scheduling conference rooms for meetings and presentations Maintain common areas by keeping them tidy and ready for use Take inventory, ordering and restocking office supplies and kitchen supplies, including groceries, while staying on budget Perform basic record keeping, filing, and clerical duties Assist executives and assistants Print, prepare documents, and/or conference rooms for meetings as needed Liaise with building operations to make sure movers, IT or shipments are coordinated effectively Assist with office occasions such as celebrations or special events and execute any necessary duties, completing on and off-site tasks as needed, including ordering, picking up and setting up necessary items Assist with special projects and requests as required Qualifications: 2+ years with similar duties or other relevant experience in a fast-paced and constantly changing environment Technical/computer skills and experience including Google Suite, Zoom etc Mastery of Google Suite and Microsoft office required Demonstrated professionalism and ability to maintain the highest level of confidentiality and discretion Excellent phone demeanor Ability to communicate with all levels of executive, management and staff Excellent organizational and follow through skill Excellent verbal and written communication skills Ability to juggle multiple tasks and work within deadlines Must be detail oriented

Responsibilities Welcome clients and visitors by greeting them either in person or by telephone Answering the phones and referring to the appropriate department or person. Maintain reception area cleanliness and monitor potential security risks Setting up board room meeting space and providing refreshments to guests Maintain and stock office supplies book travel arrangements Distributing and overseeing incoming and outgoing mail Requirements Bachelor's degree 2+ years of relevant experience Strong working knowledge of MS Office Exceptional interpersonal and customer service skills Strong attention to detail and a positive attitude The annual base salary range is $60,000 to $75,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

A highly successful and reputable financial services firm, known for its exceptional office culture and outstanding benefits, is seeking a proactive Administrative Assistant to join its team. This individual will provide administrative support to a Senior Executive Assistant. In-Office Policy: 4 days in-office / 1 day remote. Ideal Candidate: The ideal candidate will have 2-5 years of administrative experience within the financial services sector. Responsibilities: Coordinate complex calendars, meetings, and conference calls across multiple time zones. Manage international and domestic travel, expenses, and invoices using Concur and Frosch. Handle reception duties, including answering calls, greeting visitors, and managing mail. Oversee office supplies, meeting materials, and FedEx shipments. Process visa applications and support international business travel. Manage the corporate apartment, including bookings, cleaning, and supply management. Job ID #43742

Our client, a hedge fund, is seeking an Office Assistant to join their team. Key Responsibilities: Greet customers and visitors in the office and on the phone and making them feel welcome. Order catering for conferences and meetings, reserve conference rooms, set up and clean up catering. Schedule meetings and assist with video conferencing needs in the office. Book travel for Senior Leaders and process expenses. Plan and execute office events such as monthly birthday celebrations, cultural events, happy hours, holiday parties etc. Assist with logistics when employees visit from other internal offices. Maintain inventory of office supplies and order as needed. Stock pantry/kitchen with all necessary supplies and ensure all items are consistently replenished. Maintain the organization and cleanliness of the kitchen, occasional loading/unloading the dishwasher. Order Fresh Direct and unpack groceries when delivered. Clean out the fridge and discard contents prior to restocking. Receive and sort incoming deliveries. Bring boxes to be discarded to the loading dock. Clean out the fridge and discard contents prior to restocking. Order and replace bathroom toiletries as needed. Ensure the office is always neat and presentable. Assist the HR team with onboarding and offboarding of employees. Partner with HR to maintain and communicate office updates as necessary. Assist the HR team with Ad Hoc projects. Requirements: • 1-3 years of relevant professional experience. • BS/BA or equivalent required. Ability to work in person in the Norwalk office 5 days per week Concur experience preferred

Our client is an Alternative Asset Manager seeking an Administrative Assistant to join their team in Connecticut. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. Responsibilities Handle and coordinate active calendars Organize and oversee a high volume of international and domestic travel arrangements Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree required Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite #43742

We are seeking a detail-oriented and highly organized Administrative Assistant to join our esteemed accounting firm. In this role, you will provide essential administrative support to our team of accounting professionals, ensuring the efficient operation of daily business activities. As the first point of contact for clients and business contacts, you will play a critical role in maintaining a professional and welcoming environment. Your duties will include preparing necessary documentation, and handling client correspondence. You will also be responsible for maintaining accurate records and assisting in processing client deliverables. This position requires exceptional multitasking abilities, strong communication skills, and a thorough understanding of office procedures. The ideal candidate will exhibit a proactive approach to problem-solving and strong attention to detail. Your capacity to work collaboratively in a fast-paced environment, coupled with your commitment to providing exceptional client service, will contribute to our firm's success. We value integrity, professionalism, and dedication in our team members, and we are eager to welcome an Administrative Assistant who will align with our corporate values and enhance the efficiency of our accounting services. Responsibilities: Greet clients and other visitors to the office. Handle client inquiries and provide information as required in a professional & friendly manner. Provide support and assistance to all departments within the firm. Prepare and edit documents, reports, and correspondence with accuracy. Track client communication to ensure tasks are completed and communicated with the team. Send tax returns and other client deliverables to clients using proper firm security protocols. Maintain and update online filing systems ensuring timely access to information. Perform data entry tasks to support accounting processes and ensure accuracy in records and status within systems. Help other departments as needed with various tasks and projects Requirements: Proven experience as an administrative assistant or similar role in an accounting environment. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and accounting software (CCH Wolter Kluwer preferred). Excellent organizational and time-management skills to handle multiple priorities effectively. Strong verbal and written communication skills for clear interaction with clients, team members and numerous supervisors assigning work. Technical skills to manage paperless work environment and communicate with remote team members utilizing Teams to chat, meet via video and screen share to collaborate regularly. High attention to detail and accuracy in completing tasks and managing records. Ability to maintain confidentiality and handle sensitive information responsibly.

We are seeking a professional and organized Receptionist to join our clients team. The ideal candidate will be the first point of contact for visitors and callers, handling front desk responsibilities while also supporting administrative and accounting tasks. Key Responsibilities: Greet and assist visitors in a friendly and professional manner Answer, screen, and direct phone calls efficiently Maintain office records and filing systems (including pulling and organizing files) Process incoming and outgoing mail and messages Perform basic data entry and clerical tasks using Excel and Word Organize and file documents in alphabetical order Assist with basic accounting tasks (if applicable) Maintain a tidy and welcoming reception area Qualifications: Previous experience as a receptionist a must Basic knowledge of accounting is a plus Proficiency in Microsoft Excel and Word Strong organizational and multitasking skills Excellent communication and interpersonal skills Ability to handle confidential information with discretion Qualified resumes to *****************

We are working with a top tier financial services seeking a highly motivated Branch Market Administrator to join their dynamic team in Stamford, CT. This role is ideal for a financial professional with strong leadership capabilities, administrative expertise, and regulatory knowledge. The Branch Market Administrator will be responsible for overseeing day-to-day operations, ensuring compliance with industry regulations, and supporting financial advisors in achieving business goals. Key Responsibilities: Provide leadership and administrative support to financial advisors and branch personnel. Oversee operational processes to ensure compliance with firm policies and regulatory requirements. Act as a liaison between financial advisors and various internal departments, facilitating smooth workflow and operational efficiency. Supervise administrative staff and manage branch operations, including risk management, client service, and financial reporting. Assist in implementing strategic initiatives to improve client experience and business development. Monitor regulatory changes and ensure branch adherence to FINRA, SEC, and firm compliance standards. Handle escalated client service issues with professionalism and efficiency. Provide training and mentorship to administrative and junior staff. Qualifications: Licenses: Series 7, 66, 9, and 10 (or equivalent supervisory licenses). Experience: 2-5 years of experience with a leading financial institution. Management Experience: Prior experience in an Administrative Manager role or other leadership position within the financial services industry. Strong knowledge of financial products, branch operations, and compliance requirements. Excellent communication, organizational, and problem-solving skills. Ability to manage multiple priorities in a fast-paced environment. Why Join Us? Competitive salary and comprehensive benefits package. Opportunity to work with a top-tier financial institution in a thriving market. Professional development and career growth opportunities. Collaborative and client-focused work environment. If you meet the qualifications and are looking to advance your career in financial services, we encourage you to apply!

The Administrative Assistant provides essential support to ensure efficient office operations. Responsibilities include managing schedules, handling correspondence, organizing files, coordinating meetings, and assisting with data entry and reports. This role requires strong organizational skills, attention to detail, and proficiency in office software. The ideal candidate is a proactive problem-solver with excellent communication skills. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A leading investment firm is hiring for an Administrative Assistant to support a small team of senior professionals on their growing Investor Relations/Sales team. Hybrid: 3-5 days in the office - flexibility as needed Hours: Core hours are 8:30-5:30 pm, flexibility for overtime as needed Salary commensurate with experience - $90-110k base range + paid overtime (5-10 hours/week that will add up!) + bonus + top benefits package Responsibilities: • Heavy internal and external meeting scheduling via Outlook • Responsible for tracking investor calls, meetings, prospect mailbox and other departmental processes • Preparing meeting materials (pitch decks, presentations, books, bios etc.) • Travel arrangements including detailed itineraries and prepare expense reports using Concur • Assist with planning and execution for events • Assistance with ad-hoc projects including firm wide events, philanthropy and brand management Skills and Requirements • 3-5+ years of solid administrative experience with a track record of professional success; financial services experience • BA/BS preferred with solid academic performance • Knowledge of Microsoft office products • Exceptional organizational skills and attention to detail • Experience with event planning is highly preferred • Ability to maintain process and meet deadlines • Excellent judgement and someone who takes pride in their work • Maturity and high degree of professionalism Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

MEDICAL FRONT DESK RECEPTIONIST Full-time, Direct hire Hours: Mon-Fri 8:00 am- 5:00 pm Salary Range: Up to $25/hr + benefits + $300 SIGN-ON BONUS! Esteemed multi-specialty medical practice is seeking a FRONT DESK RECEPTIONIST to provide excellent patient services via phone and in person. THE RIGHT PERSON HAS… ✔Previous medical reception experience or office background. ✔EHR (Electronic Health Records) experience. ✔Superior Customer Service skills ✔Good interpersonal skills ✔Positive outlook and upbeat personality *Competitive pay based on experience. Rich benefits package including Medical and Dental benefits, PTO, Holiday Pay, 401k & Profit Sharing. WE'RE INTERVIEWING NOW!

Schedule: M-F, no weekends. Medical Assistants support providers in ECMPF medical office settings. They are multi-skilled, assume a wide range of roles and are viewed as vital partners in provider quality patient care and increasing medical office productivity. # Medical Assistants handle both administrative and clinical duties and must demonstrate acute attention to detail, accuracy, professional etiquette and superior customer service and clinical skills at all times. # EDUCATION/CERTIFICATION: Must have a high school diploma or equivalent, AND one of the following: Completed a Medical Assistant Program OR Certification/Registration as an MA OR 5+ years of experience as a Medical Assistant in lieu of being a Registered MA/ or attended an MA Program OR 5+ years of experience as a Nurse Assistant, or a Certified Nurse Assistant with at least 1 year of experience EXPERIENCE: Previous experience working in a medical facility highly preferred. COMPETENCIES: Comfortable working in a fast-paced confidential medical environment. Must be team oriented with excellent written and verbal communication skills. Knowledge of common safety hazards and precautions to establish and maintain a safe work environment. Sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, care, push and /or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination. Ability to maintain working relationships and interact with patients and employees on a daily basis. Reliable transportation and the ability to float to other offices when needed. Strong computer and keyboarding skills. ESSENTIAL DUTIES and RESPONSIBILITIES: Disclaimer: Job descriptions are not intended, nor should they be construed to be, exhaustive lists of all responsibilities, skills, efforts or working conditions associated with the job. # They are intended to be accurate reflections of the principal duties and responsibilities of this position. # These responsibilities and competencies listed below may change from time to time. Greet patient and prepare them for physician examination per established office protocol. Keep information in the patient#s chart current per established requirements. Documents all sample medication dispensed in the medical record. Provide oversight to vaccine program following State guidelines. Checks and restocks rooms with necessary supplies and ensures exam rooms are prepared for the day. Keep inventory of medical supplies and reports them to Office Coordinator/Practice Manager for reorder. Report malfunction of medical equipment to Office Coordinator/Practice Manager. Properly cleans and sterilizes equipment and prepares surgical trays as indicated by the physician. Assist physician/practitioner with office surgical procedures. Perform EKG and Spirometry as ordered. Report lab results to patients and follow through with any physician instructions to patients for follow up or change in medication, including scheduling appointment when necessary. Answer requests from pharmacies for prescription refills per office protocol. Prepare specimens and paperwork to submit to reference lab for testing as directed my physician or midlevel. Instruct patients on how to proper collect sterile urine specimens. On a monthly basis check all medications (including samples) and appropriately dispose of expired medications. Obtain precertifications for tests, procedures, treatments, medications, and hospitalizations as needed. Schedule and arrange referrals and outside testing for patients as directed by physician. Maintain work area in a neat and organized manner. Maintain appropriate documentation of compliance with CLIA regulations. Primary Care staff participates in Patient Centered Medical Home Care Team collaborations. # May be required to float to other offices and/or perform other duties as requested by Management. Maintain confidentiality and adhere to HIPPA requirements. # #MPECHN

Artech Information Systems is the #12 Largest IT Staffing Company in the U.S. and an employer of choice for over 7,000 consultants. We recruit world-class talent for IT, engineering, and other professional jobs at 70+ Fortune and Global 500 companies coast-to-coast across the U.S., India, and China. We are one of the fastest-growing companies in the US and we welcome you to search the thousands of jobs in our cutting-edge GEM system for employment opportunities that fit your qualifications. At the forefront of the staffing industry, Artech is a minority and women-owned business enterprise (MWBE) committed to maximizing global workforce solutions on behalf of its clients. Artech's deep heritage, proven expertise and insightful market intelligence has secured long-term partnerships with Fortune 500 and government clients seeking world-class professional resources. Job Description Requirement: This position is an administrative office position supporting a team of four managers who are in charge of all design and construction projects at Wellesley College. Minimum 3 days/wk onsite (or part-time onsite five days) Anticipated from now through end of August We need assistance in the following tasks ·Setting up meetings with groups of on-campus and off-campus attendees; providing communication to attendees regarding AV support, lunch requirements and room setups · Sending out project documentation like meeting minutes and communicating with architect and engineers on simple logistics (times, locations, etc) Qualifications Under direction from the PM, coordinate RFP documents, research firms, and be point of contact for logistics for the selection committee Assist with uploading and organizing project documents in e-builder properly and consistently · Mailings,Fedex labels, transmittals, project correspondence · An ideal candidate would have some background in a construction firm, and architect or engineering office, or facilities organizations, but not a requirement. Additional Information For more information, Please contact Best Regards, Shobha Mishra ************** Shobha.MishraATartechinfo.com

For more information on this position, go to the pdf file here /Assets/24-25_Employment/101524_Posting__24-323__Sub_Clerical_-_DSW. pdf?t=**********83230000

We invite you to click here to apply: Administrative Assistant-Category I Administrative Assistant-Attendance Clerk (Category I) 10 months/year Pay Rate: In accordance with the Administrative Assistant Bargaining Agreement Deadline: March 26, 2025 Primary Role: To serve as attendance clerk which includes regular student/parent interaction and attendance record-keeping. Qualifications: * Team-Minded; Flexible * Strong Communication Skills * Strong Technology and MS Office Skills a plus Other Responsibilities: * Ability to establish and maintain positive relationships with staff, students, parents, and the public * Ability to use contemporary office technology and school based platforms * Ability to learn new technologies * Ability to maintain confidentiality * Excellent telephone skills * Ability to handle and prioritize multiple projects simultaneously * Managing Outlook calendars and keeping the administrator calendar * Assist with other duties as assigned LSA Status: Non-exempt The Amity Board of Education does not knowingly condone discrimination in employment, assignment, program, or services on the basis of race, gender, color, religion, national origin, age, sexual orientation, disability, or unrelated abilities to perform the duties of the position.

Our client, a global energy investor is seeking an administrative assistant to work in their STAMFORD, CT. headquarters. This role will be supporting a team of administrative assistants and needs someone who is flexible with a no task too big or too small attitude. This is a great opportunity to work with different business units within the organization as well as assist with all office related tasks. 4 days in office; 1 remote Hours 8-6 65-70 + OT + Bonus Competitive benefit Package Responsibilities: Provide administrative support to assistants in the office Schedule and organize meetings and calls Assist with managing and processing invoices Answer incoming calls and order/maintain office supplies Plan and coordinate weekly lunches, happy hours, company events, initiatives, etc. Organize and coordiante domestic and international travel arrangements, including but not limited to flight, hotel, car, and retaurants Oversee the company corporate apartment and maintain cleaning scheduling Required Qualifications: Minimum 2-5 years of administrative experience, ideally in finance Bachelor's degree strongly preferred/required. Extremely polished, forward-facing, and professional. Excellent interpersonal and communication skills (both verbal and written). Used to working in a fast-paced environment. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Strong attention to detail and organizational skills. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

The Atlantic Group has partnered with an investment management firm in the Greenwich, CT area. They have an immediate need for an Administrative Assistant with a professional demeanor and strong organizational skills. This is a full-time contract role with the opportunity to become permanent based on performance. Summary: This company is seeking an Administrative Assistant to provide high-level administrative support. A typical Administrative Assistant acts as the information and communication manager for the office. Work Schedule: 8:30am -6:00pm M-F. 5 days a week in office. Job Responsibilities: -Provides assistance in the day-to-day administration of the unit and follows up on pending matters. -Inputs and retrieves data utilizing knowledge of various computer software packages. -Formats documents and determines page layout and selection of different fonts. -Receives and screens telephone calls, mail, and visitors. -Routes callers, takes messages, and answers questions relating to the unit's function. -Schedules and coordinates meetings and facilities which may include travel and lodging arrangements. -Prepares and processes unit purchase requisitions and vendor invoices. -Organizes and maintains files, correspondence, records, and other documents. Requirements: -Bachelor's degree required. -1-5 years of experience required. -Must be comfortable working the front desk. -Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. -Ability to work independently and manage one's time. -Ability to keep information organized and confidential. -Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. ID: 43415