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Office Assistant Jobs in Plumstead, PA
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Contract to Hire- Receptionist, up to 60k!
Beacon Hill
Office Assistant Job In West Conshohocken, PA
Our client, a prestigious private organization, is actively seeking a Front Desk & Member Services Associate to join their team in Gladwyne on a contract-to-hire basis! This is an exciting opportunity for a polished and service-oriented professional to provide high-level hospitality and administrative support in a dynamic, fast-paced environment. About You: Ability to work a Tuesday-Saturday schedule from 4:00 PM - 10:00 PM 3+ years of experience in a high-end hospitality or customer service role Exceptional communication skills and a professional, welcoming demeanor Proficiency in reservation and point-of-sale systems; experience with SevenRooms, Jonas, or similar platforms preferred Strong administrative skills, including proficiency in Microsoft Office (Word, Excel, Outlook) High level of attention to detail and ability to multitask in a fast-paced setting Comfortable handling confidential information and maintaining a high level of discretion The Job: Serve as the first point of contact for members and guests, providing an exceptional front desk experience Manage reservations for dining, events, golf, and athletic activities using internal systems Provide administrative support across departments, including sending communications, managing reservations, and assisting with special projects Facilitate mailings, proofread documents, and maintain organized digital records Process take-out and delivery orders using the POS system and mobile app Assist members with car service arrangements and other concierge-style requests This is a contract-to-hire opportunity paying up to $36/hour while temporary and $60,000 annually if permanent. This candidate will work onsite at the Gladwyne location and will be working a schedule of Tuesday-Saturday, 4PM-6PM. If you are a detail-oriented professional with a hospitality mindset and a passion for providing exceptional service, apply today with your MS Word resume! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you! Beacon Hill. Employing the Future (TM)$60k yearly 5d agoCertified Payroll / Clerical
Domus Inc.
Office Assistant Job In Glenside, PA
Full time in local Glenside office, 5 days a week Assist accounting department with certified payrolls Full medical benefits including medical, dental, visions, disability and matching 401(k) year-end bonus, 1/2 day on Friday from Memorial Day to Labor Day Qualifications B2GNOW LCPTracker Elations Must be well organized and self-motivated$23k-28k yearly est. 4d agoReceptionist
Stevens & Lee
Office Assistant Job In Princeton, NJ
Powerful Partnerships. Standout Solutions. Stevens & Lee is a full-service law firm with approximately 200 attorneys in 15 offices in Pennsylvania, New Jersey, NYC, Boston, and Wilmington DE. We provide services to a wide range of business clients from the lower middle market to Fortune 500 companies on a regional and national basis. The law firm is part of The Stevens & Lee Companies , a diversified professional services firm with synergistic lines of business, including an investment bank and other complementary financial and consulting services firms. Job Overview We are seeking a professional, personable, and detail-oriented receptionist at Stevens & Lee. As the receptionist, you will provide administrative support and ensure the smooth operation of the front office, while creating a welcoming environment for clients, visitors, and staff. The ideal candidate will be organized, proactive, and capable of handling multiple tasks in a fast-paced environment. Primary Responsibilities ( responsibilities include but not limited to ) Greeting Clients and Visitors: Welcome clients and visitors warmly, ensuring they feel comfortable and directing them to the appropriate attorney or department. Administrative Support: Assist with administrative tasks such as filing, faxing, photocopying, and organizing legal documents as needed. Mail and Document Handling: Sort and distribute incoming mail, deliveries, and packages. Prepare outgoing mail and couriers as necessary. Client Confidentiality: Maintain a high level of confidentiality and professionalism in all dealings with clients, documents, and sensitive information. Coordination with Legal Staff: Assist legal assistants and paralegals with scheduling meetings, filing documents, and other clerical tasks as required. Maintaining Reception Area: Ensure the reception area is presentable and maintains a professional and welcoming atmosphere at all times. Other projects as assigned Skills & Competencies Strong verbal and written communication skills. Excellent interpersonal skills. Proficient with office equipment (phone systems, copiers, fax machines). Strong organizational skills and ability to prioritize tasks. Attention to detail and ability to multitask in a fast-paced environment. Professional appearance and demeanor. Demonstrated ability to work with individuals at all levels across the Firm Ability to work independently and as part of a team environment Proficiency in Microsoft Word, PowerPoint and Excel Qualifications Education: High school diploma or equivalent; associate or bachelor's degree is a plus. Experience: Previous experience in a receptionist, administrative, or customer service role is preferred. Experience working in a law firm or legal setting is a plus. Interested candidates should submit a resume and cover letter to: *******************. The firm is not accepting resumes from search firms for this position. Job Type: Full-Time- 40 Hours/week Salary Range: $19-$22/Hour FLSA Classification: Non-Exempt Reports To: Human Resources In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.$19-22 hourly 5d agoOffice Assistant
Albarell Electric, Inc.
Office Assistant Job In Bethlehem, PA
We are looking for a proactive, organized, and attentive Office Assistant for our office here in Bethlehem, PA. This role will get exposure to various things within our office space. If you are a self-starter, that enjoys wearing multiple hats, has excellent organizational skills, meets deadlines, and can pivot to go with the flow, then this role is for you! GENERAL INFORMATION Reports to the office executives but will interact with all main office and field personnel. Normal working hours are Monday through Friday between 7:30AM to 4:30PM. Some flexibility required to meet coverage in a small business office. No routine weekend hours. JOB DESCRIPTION/DUTIES Greet visitors and provide hospitable experience as soon as they arrive at the office. Answer and distribute incoming telephone calls in a pleasant and professional manner. Open and distribute office and field mail. Manage the reception area to ensure effective professional image. Maintain and order office supplies, accessories and fulfill order requests when necessary. Provide administrative support that includes typing, data entry, copying, faxing and filing. Create and maintain company and customer databases. Distribute weekly payroll checks to personnel. Process employee expense reimbursements. Interact with vendors in obtaining billing information. Organize employee safety training records. Assist in any ad-hoc duties, projects and activities as and when required. MINIMUM QUALIFICATIONS High School Diploma or equivalent. Associate's degree in a related field preferred. Well-developed and effective interpersonal and communication skills. Strong attention to detail & organizational skills with the ability to multitask and prioritize workload effectively. Self-starter with a driven mindset and strong work ethic. 3-5 years of working experience within an office environment and/or customer service preferred. Proficient in Microsoft Office, specifically Outlook, Word, and Excel. Proficient typing and data entry skills required Ability to maintain confidentiality and handle sensitive information appropriately. Ability to lift and move office supplies and boxes up to 30 pounds. BENEFITS Eligible for Company Profit Sharing Plan after first year. Medical, Dental and Vision Health Benefits Insurance Benefits including Life and Short-term Disability. Paid Time Off Paid Holidays$27k-34k yearly est. 1d agoOffice Administrator
Maks Engineers, PC
Office Assistant Job In Hamilton, NJ
The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as needed Book Keeping and Accounting Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work Associate or Bachelor Degree$33k-46k yearly est. 3d agoAdministrative/ Customer Service Assistant
Quality Lab Accessories
Office Assistant Job In Telford, PA
We are seeking a dedicated and customer-focused Administrative/Customer Service Assistant who will support and report directly to International Sales Account Manager. The ideal candidate will be responsible for entering customer orders from initial processing of the order and ensuring a successful on-time delivery at the desired destination. This includes timely and accurate order entry, order expediting, processing changes and continually communicating with the internal team and customers on order status as needed. The ability to communicate clear and concise information to multiple parties is required. Duties: - Provide world-class customer service by addressing customer inquiries, resolving issues, and ensuring customer satisfaction. - Update International Account Manager if there are issues with any order or project. - Respond promptly to customer emails, messages, and calls, ensuring timely resolution of all customer issues. - Enter customer data and update records accurately to ensure seamless communication. - Develop and maintain positive relationships with clients to increase customer loyalty and retention. - Collaborate with internal teams to resolve complex customer issues. - Meet or exceed customer service targets, ensuring high levels of customer satisfaction. Skills: - Strong data entry, organizational and time management skills. Attention to detail is a must. - Excellent communication and interpersonal skills. - Ability to work well in a fast-paced environment and manage multiple tasks simultaneously. - Microsoft Office and QuickBooks experience is preferred. Qualifications: - Minimum 3 years experience in B2B customer service. - Prior experience in managing customer relationships. - Positive team player with a "can do" attitude. Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Benefits: 401(k) Health insurance Life insurance Paid time off Schedule: 8 hour shift Day shift Work Location: In person$22-25 hourly 4d agoAdministrative Coordinator
Cornerstone Advisors-Ensure You'Ll Endure™
Office Assistant Job In Allentown, PA
Cornerstone is an independent, privately held firm that integrates business acceleration strategy, human capital (people), and wealth planning and transfer to help our clients endure. Most of our clients are privately held businesses, many of which are family owned and for high net worth families. In addition, the firm specializes in the structuring and administration of Life Insurance. Our office is located in Allentown, Pennsylvania and we celebrated our 40 th anniversary in 2023. This position is in our office, not remote. Position Summary: The Administrative Coordinator will be providing a high level of service to our President/CEO as well as other Advisors, helping them coordinate extremely active calendars, meetings (internal and external), travel, and speaking with our clients and advisors in a professional and gracious manner. Support to other team members as well as general office support will be expected. This role also includes overseeing all operational aspects to keep the office running efficiently. Essential Functions: Administrative Assistance: Calendar management in MS Outlook Schedule internal and external client meetings (both in person and via Zoom or MS Teams) Update and manage scheduling lists, contact lists, and task lists Coordinate and manage travel itinerary Entering and maintaining detailed client information in a CRM database Develop strong familiarity with clients, carriers, vendors and client relations. Screen incoming phone calls Exercise superior judgment on transferring calls, taking messages, or getting the caller to the appropriate party Draft emails Take an active interest in the President/CEO's activities and be anticipatory and proactive with deliverables Become familiar with President/CEO's Top 20 cases/clients/advisors Draft emails, memo's, letters, meeting notes, billing Prepare presentations, approach kits, including copying and binding material Scope of work preparation, tracking and billing Dictation/transcriptions - letters, meeting notes, etc. Mass emails, Holiday cards, request for clients financials from clients Order assessments for Cornerstone's Human Capital Development services Serve as Office Manager ad hoc including Ordering, coordinating and setting up lunches Ideal Candidate Will Possess the Following: Minimum of 4-6 years of experience working as an Administrative Assistant (experience in the Financial Services industry a plus) Experience supporting Senior executives Ability to function effectively while under pressure in a fast-paced and evolving environment Ability to juggle many tasks at once, and quickly shift gears and re-prioritize as needed Ability to remain patient, flexible, and focused Superior communication/interpersonal skills both verbal and written Superior follow-through, and organizational and task management skills Superior response time to heavy email communications Highly detail-oriented with superior follow-through Extremely presentable and articulate Team player Strong customer service orientation Strong initiative to accomplish tasks, meet deadlines, and take an active interest in current projects Strong initiative to understand our business and key relationships to perform more effectively Proficient in Microsoft Word, Excel, and Outlook (Powerpoint, Visio and/or CRM a plus) Experience with heavy calendar management using Outlook Positive, pro-active, can-do attitude Duties change frequently as needed Compensation / Benefits: Attractive annual compensation package is commensurate with experience Comprehensive benefit package includes medical, dental, life, disability, Safe harbor 401(k), Eligible for annual bonus based on firm's net profit and employee's job performance and attitude$35k-52k yearly est. 9d ago**PART-TIME** Administrative Coordinator
Heritage Consulting Group
Office Assistant Job In Philadelphia, PA
Heritage Consulting Group is a national firm that advises owners and developers of historic buildings through the development process, helping them to secure federal, state, and local incentives. Heritage has completed thousands of adaptive reuse projects throughout the country including many of the nation's most iconic buildings. Heritage is based in Philadelphia and has a staff of approximately 25 employees in various locations across the country. JOB SUMMARY Heritage Consulting Group's Administrative Coordinator is highly organized and proactive in managing day-to-day administrative tasks ensuring smooth operation of both office and remote staff. Reporting to the President, the Administrative Coordinator possesses excellent communication skills, acute attention to detail, and superior ability to multitask efficiently. The position will be based in either the Philadelphia or Kansas City office. This is not a remote position. RESPONSIBILITIES INCLUDE Provide comprehensive administrative support to the company, including managing schedules, arranging meetings, and preparing project documents and proposals. Oversee office operations, including ordering supplies, managing office equipment, and ensuring a clean and organized workspace. Assist project leads with opening and closing projects and assist with file and record management. Organize and maintain paper and electronic project records and documentation. Maintain and update databases and filing systems, project records, client contacts, office and administrative records, ensuring all information is accurate and easily accessible. Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Assist with planning and coordinating company events, meetings, and client presentations. Ensure all office operations comply with company policies and regulatory requirements. Assist in the accounts payable process by uploading invoices, and coding and verifying accuracy of invoices. Assist with employee expenses, collecting and ensuring prompt payment. Other duties as assigned by Leadership team. QUALIFICATIONS An Associates or Bachelors degree is required; candidates with experience or interest in Historic Preservation, Architectural History, History, Business Administration, Office Management, or related fields preferred. Minimum of two (2) years in a consulting or professional services environment. Excellent organizational skills and multitasking abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Work, Excel, PowerPoint, Outlook) required; familiarity with InDesign desired. Familiarity with office management software and tools. Detail-oriented with a high degree of accuracy. Ability to work independently and as part of a team. Professional demeanor, proactive approach, and a strong sense of responsibility.$35k-53k yearly est. 1d agoAdministrative Assistant
LHH
Office Assistant Job In Princeton, NJ
Job Title: Administrative Assistant Type of Employment: Temporary for 5 months In Office/Hybrid/Remote: In office Salary: $27 - $28/hr LHH is working with a nonprofit organization to hire a temporary Administrative Assistant for 5 months. The qualified candidate should have at least 2 - 3 of corporate Administrative experience and strong Microsoft Office Suite skills (will be tested). The hours are Monday through Friday 8:15AM to 4:30PM (37.5 hour work wek). If this role is a fit to your background, please submit an updated resume for review. Responsibilities: Coordinate calendars in Microsoft Outlook for multiple managers Arrange travel as needed, inputting schedules into outlook calendar and processing expenses Reconcile invoices Take meeting minutes and distribute to the appropriate team Maintain company contracts, ensuring signatures are in order and filing electronically Assist in planning company meetings, booking conference rooms and sending out meeting invitations to appropriate parties Help with any additional administrative tasks as they arise Required Experience: High School Diploma, Bachelor's Degree a plus At least 2 - 3 years of related experience Non profit industry experience a plus Must be proficient in Microsoft Office Suite with an emphasis on calendar management in Outlook Experience with travel arrangements in a professional capacity Excellent written and verbal communication skills Organized, detail oriented and able to prioritize tasks$27-28 hourly 3d agoAdministrative Assistant
Insight Global
Office Assistant Job In Allentown, PA
Insight Global is looking for an Administrative Assistant to join their small insurance team in Allentown, PA. This is a 9 month contract to hire full-time and is 5 days onsite. Responsibilities Include: - Monitor / Manage in-coming calls and emails relating to commercial customer service requests and determine action needed by documenting it in client management system EZLynx. - Setting any needed follow-ups and assignments. - Answering in-coming calls and documenting change requests, claims follow ups or other service work. - Managing up-coming renewals with the renewal Tracker / Air Table Spreadsheet - Assisting in underwriting, renewal offer summation, binding, updating the client management system and completing the back-end documentation of the sale or renewal Qualifications - 1+ year of experience in an Administrative Assistant or similar role - Strong document management experience - Experience in the banking, legal, or insurance industry - Business Mathematical skills - Proficiency with Microsoft Office Suite Compensation: $20/hr to $22/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law$20 hourly 5d agoAdministrative Assistant III
Proclinical Staffing
Office Assistant Job In Plainsboro, NJ
Administrative Assistant III - Contract - Plainsboro, NJ Proclinical is seeking an Administrative Coordinator to manage and coordinate various administrative processes and procedures. Primary Responsibilities: This role involves developing reports, organizing presentations, and effectively communicating on behalf of the department. You will also handle calendar management and support project teams with administrative tasks. Skills & Requirements: High school diploma is a necessity. 5+ years of working experience within an administrative role. Ability to exercise independent discretion and judgment. Strong written and verbal communication skills. The Administrative Assistant III's responsibilities will be: Coordinate multiple processes, procedures, or programs. Develop reports and presentations. Direct administrative activities and organize procedures. Manage calendars for supported individuals. Research and compile data for reports. Provide administrative support to project teams. If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at j.jones@proclinical.com Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies. Proclinical Staffing is an equal opportunity employer. INDOA$32k-44k yearly est. 4d agoOffice Coordinator
Allied Personnel Services
Office Assistant Job In Bethlehem, PA
Allied Personnel Services is seeking candidates for an Office Coordinator opening! This temporary position is expected to last 2-3 months with the potential for extension. Hours are 8:15am-4:45pm, Monday-Friday. Availability to work 2 Saturdays for admissions events is required. Pay is $19.00/hr. Responsibilities: Greet students and visitors at the front desk Prepare for and work admissions events Oversee team of work study students Pick up/sort mail, prepare signage, and create name tags Manage calendars and scheduling for staff Candidates must have a high level of professionalism as a company representative. Strong organizational skills and communication skills are required. Qualified candidates can apply by emailing a resume today!$19 hourly 9d agoAdministrative Assistant
Henry & Grogan, LLC
Office Assistant Job In Philadelphia, PA
Our firm: Henry & Grogan, an immigration law firm with over three decades of experience, is looking for an Administrative Assistant to support our firm's three attorneys in serving the immigrant community of Philadelphia. An ideal candidate would have a passion for organization, and share our empathy for the underserved communities of our client base. We are open to candidates with a broad base of experience. Responsibilities: Act as the point of contact between attorneys and a diverse client base Manage information flow in a timely and accurate manner Manage firm calendars and schedule meetings Prepare cover letters, applications, and petitions for submission to government agency Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Skills: Spanish Fluency Required Bachelor's Degree or prior administrative experience Preferred Excellent MS Office knowledge Outstanding organizational and time management skills Excellent verbal and written communications skills Discretion and confidentiality and ability to handle sensitive client information Job Types: Full-time, Part-time, Contract$28k-39k yearly est. 5d agoAdministrative Assistant
Juno Search Partners
Office Assistant Job In Philadelphia, PA
Our client, a prestigious insurance firm in Center City, is seeking an Administrative Assistant to support a Managing Director and their team. This is a collaborative role, and the ideal candidate has three years of administrative experience and has strong Microsoft Office skills. Duties include, but are not limited to: Coordinate the Underwriting and Proposal process (including typing, dictation, copying and binding). Work with team to finalize all documents. Schedule appointments, handle catering, travel arrangements and submitting time and/or expense reports for team. Maintain and update documents in all relevant systems. Maintain workflow process. Handle phone calls and mail. Perform other duties and projects that may include researching prospects, dictation, training peers, assisting other units. Attend meetings relating to position. Pursue a program for personal and professional development. Qualifications: A high school diploma with 3 years of administrative experience High proficiency in MS Office Suite. Excellent spelling and grammar skills. Ability to exercise independent judgement, discretion and confidentiality. High level of organizational skills and ability to multi-task. Ability to perform under pressure. Professional demeanor.$27k-38k yearly est. 5d agoAssociate ODA Administrator/Electrical DER
Leonardo
Office Assistant Job In Philadelphia, PA
Leonardo Helicopters is a multinational company, producing helicopters deployed in more than 150 countries across the globe. Leonardo Helicopters' U.S. headquarters has been in Philadelphia since 1980 and is home to a world-class production facility, maintenance center, training academy and stellar engineering team. We offer competitive compensation, exceptional benefits with a free healthcare option, 401k match, generous paid time off and much more. Summary: The Supplemental Type Certificate (Organization Designation Authorization (ODA) Associate Administrator is responsible and accountable and has authority to successfully oversight STC projects on behalf of the FAA as assigned by the Lead ODA Administrator, advising, and working closely with the STC Applicant team. As a Electrical Systems DER serves as the Subject Mater Expert on aircraft electrical and avionics systems and provides FAA approval for the associated certification documents. Responsibilities: Provide oversight specific STC design approval programs in adherence to all FAA and ODA approved processes and procedures. With Engineering staff and ODA Project Engineers, review and approve project plans, compliance checklists, conformity inspection plans, substantiation lists, unit member assignments, exemptions, issue papers, special conditions, and other necessary certification documentation. Schedule and chair FAA board meetings in support of STC projects. Interface with the FAA for assigned projects. Work closely with applicant engineering to ensure applicant showing of compliance and ODA finding of compliance for assigned STC projects. Under the Lead ODA Administrator, ensure the optimum certification and engineering methods are applied to achieve regulatory compliance. Coordinate ODA Unit Member (UM) assignments, training, and guidance. As a DER, serve as the primary point of contact for all certification activities related to electrical and avionics systems, and components. Oversee electrical and avionics systems design, environmental, ground and flight test programs. Provide FAA approval for electrical and avionics systems certification documents as delegated by FAA/ODA. Education: BS degree in Electrical/Aerospace Engineering, MS degree is preferred Experience: Minimum of 10 years of relevant aviation or aerospace industry experience In depth knowledge of all phases of aircraft design, testing, system safety, approval, FAA certification, manufacturing, inspection, service and continued operational safety ODA Administrator experience OR Must be able to meet the requirements contained in FAA Order 8100.15 to act as an ODA administrator, subject to approval by the ODA FAA OMT$29k-42k yearly est. 11d agoTemporary Administrative Coordinator- up to $30/hour!
Beacon Hill
Office Assistant Job In Conshohocken, PA
Our client, an asset management firm in Conshohocken, is seeking a temporary Administrative & Reception Coordinator to join their team, starting this May through November. This onsite role offers a great opportunity for a detail-oriented professional to support both administrative operations and front desk responsibilities in a highly visible position. The schedule for this role is Monday through Friday, 9AM-3PM. About You: 2+ years of administrative, reception, or office support experience Ability to manage multiple priorities in a fast-paced environment Strong organizational and time management skills High level of confidentiality, ethics, and integrity Proficiency in MS Office Suite (Excel, PowerPoint, Outlook, Word) Strong business writing and communication skills The Job: Manage calendars, travel arrangements, and scheduling for the team Handle front desk reception duties, including answering calls and welcoming guests Maintain and organize marketing materials, client communications, and electronic files Oversee conference room bookings, catering, expenses, and invoices Assist with team events, recruiting, and special projects as needed This contract opportunity is onsite from May through November, working a 9AM-3PM, and is paying up to $30/hour. If you are a proactive and organized professional looking for an engaging role within an innovative and growing firm, apply today with your MS Word resume! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)$30 hourly 5d agoAdministrative Assistant
Insight Global
Office Assistant Job In Allentown, PA
Insight Global is looking for an Administrative Assistant to join their small insurance team in Allentown, PA. Responsibilities Include: - Monitor / Manage in-coming calls and emails relating to commercial customer service requests and determine action needed by documenting it in client management system EZLynx. - Setting any needed follow-ups and assignments. - Answering in-coming calls and documenting change requests, claims follow ups or other service work. - Managing up-coming renewals with the renewal Tracker / Air Table Spreadsheet - Assisting in underwriting, renewal offer summation, binding, updating the client management system and completing the back-end documentation of the sale or renewal Skills and Experience - Strong document management experience - Customer Service skills - Business Mathematical skills - Proficiency with Microsoft Office Suite - Interest in growing in the insurance industry$28k-39k yearly est. 4d agoAdministrative Assistant
LHH
Office Assistant Job In Princeton, NJ
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite$33k-44k yearly est. 5d agoAdministrative Assistant
Juno Search Partners
Office Assistant Job In Philadelphia, PA
Our client, a construction company in Philadelphia, is seeking an Administrative Assistant to support two senior leaders in a newly created role. Responsibilities Daily management of manager's calendar, meeting schedule, and contacts. Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery. Process expense reports. Edit and assemble documents and reports. Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes. Arrange travel reservations, business accommodations, prepare itineraries and agendas. Maintain organized filing systems and coordinate document retrieval schedules. Order supplies to support office needs. Contribute ideas for continuous improvement and effectiveness of team. Assist with special projects and coordinate events. Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company. Other activities, duties, and responsibilities assigned. Qualifications High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required. College degree and/or relevant administrative skills certification, a plus. Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment. Professional verbal communication and written business communication skills. Approachable, proactive, positive, and professional attitude. High degree of detail, accuracy, and organizational skills. Maintain confidential information. Good judgment to solve problems, escalate issues, and request prioritization of responsibilities. Commissioned Notary Public, a plus. Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It's expected that all employees are aware of this policy and that they create an environment that's sensitive and respectful to all individuals.$27k-38k yearly est. 7d agoAdministrative Assistant
LHH
Office Assistant Job In King of Prussia, PA
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite$29k-38k yearly est. 1d ago
Learn More About Office Assistant Jobs
How much does an Office Assistant earn in Plumstead, PA?
The average office assistant in Plumstead, PA earns between $23,000 and $45,000 annually. This compares to the national average office assistant range of $24,000 to $41,000.
Average Office Assistant Salary In Plumstead, PA
$32,000
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