Office Assistant Jobs in Pinewood, FL

Join Nikki Beach Hospitality Group ! Office Executive Assistant Reports to: CFO Job Type: Full-time, Permanent Nikki Beach Hospitality Group is a globally recognized luxury lifestyle brand, blending exceptional hospitality, world-class dining, and unforgettable entertainment. Our corporate office in Miami plays a pivotal role in ensuring seamless operations across all our locations, supporting executive leadership, and driving strategic initiatives. We are seeking an experienced and highly organized Office Executive Assistant to provide comprehensive administrative support to the office, leadership team, and the CEO. This role requires exceptional multitasking abilities, discretion, and a passion for operational excellence to enhance executive productivity and organizational efficiency. Responsibilities ● Provide high-level administrative support to the CEO, and executive leadership team. ● Manage office operations, ensuring smooth and efficient daily functioning. ● Coordinate complex calendars, meetings, and travel arrangements for executives. ● Prepare agendas, presentations, and reports for leadership meetings. ● Maintain organized records and documentation for executive reference. ● Assist in budget tracking, invoice processing, and expense management for finance. ● Monitor and follow up on action items from executive meetings and projects. ● Handle sensitive and confidential information with the highest level of discretion. ● Conduct research, analyze data, and compile reports for executive decision-making. ● Assist in coordinating company events, leadership summits, and team gatherings. ● Act as a key point of contact for internal and external stakeholders, ensuring effective communication and relationship management. ● Lead special projects as assigned, contributing to organizational efficiency and strategic goals. What We're Looking For ● 5+ years of experience in an executive assistant or high-level administrative role. ● Strong organizational and multitasking skills with meticulous attention to detail. ● Strong knowledge of Apple operating systems and applications ● Excellent verbal and written communication skills in English; additional languages are a plus. ● Proficiency in Google Suite and Microsoft Office Suite. ● Ability to work independently, prioritize tasks, and manage multiple deadlines. ● Experience supporting senior executives. ● Problem-solving mindset with the ability to anticipate needs and proactively address challenges. ● Adaptability to a fast-paced, dynamic environment with shifting priorities. ● A team player with a positive attitude and the ability to collaborate across departments. Why Join Nikki Beach? At Nikki Beach Hospitality Group, you will be part of an international team that values innovation, collaboration, and excellence. With opportunities to work closely with executive leadership and make a tangible impact, this role is perfect for someone who thrives in a fast-paced, dynamic environment. You will contribute to a globally recognized brand known for its premium hospitality and exceptional guest experiences. If you are a highly organized and proactive professional looking for an exciting opportunity in the luxury hospitality industry, we invite you to apply!

Insight Global is hiring for an Office Administrator to join a boutique investment firm located in Miami Beach, FL. The Office Manager performs various types of administrative functions in our organization. You will be generally responsible for supporting our staff and serving as the first point of contact between the company and its customers, vendors and visitors. Some of the specific duties include: Managing the reception area, including welcoming customers and guests Managing company correspondence, including phone calls, emails, letters and packages Organizing meetings and scheduling appointments for senior staff and executives Performing data entry roles, including updating records and databases for personnel, financial and legal information Managing inventory of office supplies and equipment Creating travel itineraries for business executives Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person Organizing filing systems and updating office databases Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks Responding to questions and requests for information Required Skills and Years of Experience: Recent College Graduate to 7-years of experience in office administration or related Proficiency in MS Office Strong ability to multi-task and prioritize project lists Prior experience in basic bookkeeping tasks Strong written and verbal communication skills for effective interaction with employees, clients and vendors Nice to Have Skills and Experience: Bachelor's Degree This position is a 6-month contract-to-hire ranging between $60-$80k/yr determined by proven years of experience.

Onsite opportunity The Office Administrator will assist in supporting essential business operations and administrative functions. This role includes managing account-related tasks, collaborating with various departments, and providing technical support for internal tools and platforms. The ideal candidate will possess strong attention to detail, excellent organizational skills, and a proactive approach to handling multiple responsibilities. Key Responsibilities: Account Cancellations and Terminations Efficiently process account cancellations and terminations, ensuring accuracy and timeliness. Collaborate with relevant departments to ensure smooth and complete account closures. Account Setup and Configuration Establish new accounts and ensure all necessary configurations are implemented. Verify account information for correctness and ensure compliance with company policies. Technical and Administrative Support for OMNI Provide both technical and administrative support for OMNI systems. Troubleshoot and resolve issues to maintain seamless system operations. Event Coordination for CTTI Coordinate and manage the logistics for CTTI event setups, ensuring all requirements are met. Work closely with event organizers to ensure the successful execution of events. Onboarding and Weekly Development Group Calls Support the onboarding process for new members of development groups. Organize and participate in weekly calls, documenting notes and following up on action items. Shopify Store Management and Support Assist in managing the Shopify store, including updates, troubleshooting, and responding to customer inquiries. Monitor store performance and escalate issues as necessary. Contract Review and Processing Review, process, and manage contracts in alignment with company guidelines. Maintain accurate contract records and ensure timely renewals or terminations. Collaborate with relevant stakeholders to resolve any contract-related issues. Qualifications: Exceptional organizational skills with the ability to manage multiple tasks simultaneously. Strong communication and interpersonal skills. Proficient in platforms and tools such as Shopify, CRM systems (preferably GHL), and Google Office Suite. Capable of troubleshooting technical issues and working collaboratively with cross-functional teams. Prior experience in event coordination or administrative support is a valuable asset.

We are looking for an Office Assistant for top pet retailer hybrid in Plantation, FL! Top pet retailer is hiring an HR Office Assistant, responsible for triaging tasks assigned to the Team Member Services team at the company in their Plantation, FL office. The ideal candidate will be tech-savvy, have a strong customer service orientation, and be detail-oriented. This role is responsible for quickly and efficiently reviewing incoming tickets in ServiceNow and assigning them to the appropriate team/employee for resolution. This role is an ideal entry-level HR opportunity, gaining exposure to a vast array of HR inquiries and questions. We believe in excellence in all we do and accept nothing less. You'll be successful in this role because you are results-oriented, you excel in quickly assessing core issues/concerns and you are efficient and organized. Responsibilities: Review tickets and issues submitted to HR through ServiceNow Triage and assign the cases to the appropriate HR contact Provide advisement and process design insight on the organization of the HR Service Catalog in ServiceNow Assist with research and tracking of case issues and metrics Provide ongoing support on decreasing triaging traffic through standardizing self-service support Provide Tier 1 inbound phone support for HR Shared Services. Qualifications: HS Diploma or GED, Bachelor's degree preferred Experience preferred in working in ServiceNow or similar case management platform Previous HR Experience preferred Customer service focused, have a passion for process improvement, self-motivated and able to work both independently and in a team environment Excellent communication, analytical, problem-solving and troubleshooting skills Detail-oriented; demonstrate strong organizational and time management skills, as well as strong data entry skills If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Employment Type: Full-time Salary: $16 - $20 per hour (commensurate with experience) English 100% Conversational/ native Spanish 80% Conversational Vierge Group is a global company specializing in designing customized technological solutions, with a presence in Hong Kong, Chile, Colombia, Peru, the United States, Venezuela, and Mexico. We are dedicated to integrating the latest technologies to meet the specific needs of our clients, offering innovative solutions in payment systems, digitalization, and the use of artificial intelligence. Job Summary: The Front Desk Administrative Assistant serves as the first point of contact for Vierge Group, managing front desk operations and providing administrative and financial support. This role is ideal for candidates with strong organizational skills and a proactive approach to problem-solving. Students currently enrolled in college or associate graduates are encouraged to apply. Knowledge of accounting is a valuable plus. Key Responsibilities: Reception Duties: Greet and welcome visitors in a professional and friendly manner. Answer and direct incoming phone calls to the appropriate personnel. Maintain a clean and organized front desk area. Administrative Support: Coordinate travel arrangements, including booking flights, hotels, and other accommodations. Process online payments and maintain records of transactions. Assist in scheduling meetings, appointments, and conference calls. Prepare and edit correspondence, reports, and presentations. Accounting Assistance: Record basic financial transactions in the system. Support the finance team in maintaining accurate and updated records. Assist in reconciling accounts and processing invoices. Office and Team Support: Collaborate with the Director of Finance and Vice President on administrative and operational tasks. Monitor and order office supplies as needed. Assist in organizing company events and meetings. Handle any other office-related tasks to support overall efficiency. Qualifications: Current college student or associate in arts (AA), or related field. Knowledge of administrative processes; basic accounting knowledge is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Bilingual (Spanish/English) Excellent verbal and written communication skills. A professional demeanor and ability to maintain confidentiality. Proactive and adaptable, with a willingness to learn new skills. Benefits: Competitive hourly wage based on experience. Opportunities for professional development and career advancement. Comprehensive benefits package. PTO & Vacation Other benefits could be apply.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Handing mail Act as first point of contact for visitors Qualifications Spanish Speaking (Required) Haitian Creole speaking (plus) High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills

Metal Roofing Construction Company We are a leading metal roofing construction company seeking a professional and organized Front Desk Receptionist to join our team. This is a great opportunity for someone who enjoys providing excellent customer service and thrives in a fast-paced environment. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to multitask and prioritize tasks effectively. Bilingual (English/Spanish) is a mandatory Responsibilities: Greet visitors and clients in a friendly and professional manner. Answer and direct phone calls efficiently. Handle incoming and outgoing correspondence (emails, mail, packages). Schedule appointments and maintain calendars. Assist with general administrative tasks, such as filing and data entry. Maintain the cleanliness and organization of the reception area. Create shop orders, and packing slip Role Description This is a full-time on-site role for a Receptionist located in Miami, FL. The Receptionist will be responsible for phone etiquette, receptionist duties, clerical skills, communication, and customer service. What We Offer: Competitive pay based on experience. Opportunities for growth within the company. A positive and supportive work environment. If you are a dependable and detail-oriented individual looking to be a part of a dynamic team, we'd love to hear from you! How to Apply: Please send your resume and a brief cover letter to [your email address] with the subject line: "Front Desk Receptionist Application." We look forward to welcoming a new member to our team!

Receptionist (Legal) - Miami, Florida We are seeking an experienced Receptionist for our Miami office! This role is the first person in the Firm to welcome and assist any guests visiting the office and also provides assistance in streamlining operations. We are looking for applicants that are energized, have a pleasant personality, and ready to take initiative and assist in any way possible! The ideal candidate will have at least one to three years of experience, preferably in a law firm setting. Bilingual candidates highly preferred. Please see below for more details! Candidates with prior Law Practice or Law Firm or Legal experience are highly desired. Duties and Responsibilities: Answering, screening, and forwarding phone calls in a professional manner. Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate attorney/legal assistant or member of the Firm by maintaining employee and department directories. Validate parking for guests. Ensure reception area is tidy and presentable. Maintains telecommunication system by following manufacturer's instructions for house phone and console operation. Provide basic and accurate information in-person and via phone/email. Update calendar and schedule meetings. Maintain office security by following safety procedures and controlling access via the reception desk (monitor sign-in sheet/electronic logbook, issue visitor badges). Keep updated records (includes receipts) of office expenses and costs, when applicable. Receive, sort, and distribute daily mail/deliveries. Perform other clerical tasks such as scanning, copying, and filing. Assist with Office Services Responsibilities on an as-needed basis. Ensure the reception area and conference rooms are organized and well-maintained. Make coffee for the client (applicable offices).

Employees: >200 | Industry: Technology Reports To: VP of HR We are looking for a full-time Office Assistant to provide general administrative and office support to our team. This role involved managing various tasks to ensure smooth daily operations, including ordering office supplies, greeting visitors, handling mail distribution, managing correspondence, and answering incoming calls. Additional responsibilities will be assigned. Most Important Responsibilities: What You Will Do: · Receive, sort, and distribute incoming mail, as well as maintain and route publications. · Coordinate the pick-up and delivery of express mail services (e.g., FedEx, UPS). · Greet and direct visitors, monitoring access and maintaining security protocols. · Maintain and organize the supply and break rooms, ensuring cleanliness, stock levels, and cost-effective purchasing. · Assist with the coordination of meetings and events, including weekly lunches, booking venues, catering, and travel reservations. · Manage reception phone line, directing calls appropriately. · Assist with administrative tasks such as photocopying, faxing, filing, and collating. This may include preparing documents (Word, Excel, PowerPoint, and Outlook) and expense reports (Concur). · Serve as a liaison with property management, submitting work orders as necessary. · Other duties as assigned, with responsibilities potentially evolving over time. Physical Requirements: · This position requires sitting, standing, reaching, lifting, bending, kneeling, stooping, climbing, pushing, and pulling items weighing 30 pounds or less. What you can bring to the table to impact this role, team, and organization: · At least one year of experience in office administration, reception, or customer service. · A minimum of a high school diploma. · Strong organizational and communication skills. · Proficiency with relevant software applications (Outlook, Word, Excel, PowerPoint). · Availability to work in the office Monday to Friday from 8:00 AM - 5:00 PM. Benefits: Opportunity for stock (RSU) grants, 401K matching, flexible PTO, medical, dental, vision Compensation: $20 - 22/hr

We are seeking an administrative assistant to join our client's team in South Miami. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position. Objectives of this role Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout Coordinate internal and external resources to expedite workflow Oversee and achieve organizational goals while upholding best practices Responsibilities Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes Plan, organize, and schedule company meetings in the office, off-site, and via videoconference Coordinate domestic and international travel arrangements for employees Maintain filing system, contact database, employee list, and inventory Order and oversee office supplies and food deliveries for group meetings

Title: Administrative Assistant | Temp-to-Perm Compensation: $26/hr +PLUS (depending on experience) Industry: Insurance Schedule: M-F 9am-5pm | ON-SITE (35 hrs/week) Job Description We are seeking a detail-oriented and organized Administrative Assistant to support various reporting, data entry, and administrative functions. The ideal candidate will have strong analytical skills, proficiency in Microsoft Excel, and the ability to manage multiple tasks efficiently in a fast-paced environment. Key Responsibilities: Enter, update, and track data in internal systems related to engineering and loss control. Prepare and distribute reports, including property loss control fee reports and monthly quoting reports. Track and analyze hit ratios and identify opportunities for targeted outreach. Assist with account review preparation for new and existing accounts. Generate reports by combining data from multiple sources. Support form template creation for internal use. Coordinate travel and expense bookings. Provide general administrative support as needed. Skills & Qualifications: Proficiency in Microsoft Excel and Word. Strong interpersonal and communication skills. Experience with Power BI is a plus. Ability to prioritize tasks and manage time effectively in a fast-paced setting. High attention to detail with strong organizational skills. Ability to handle confidential and sensitive information with discretion. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

AerCap is seeking an Administrative Assistant for the Contracts Management team. The Contracts Management Department manages high monetary value transactions, enforces contract compliance, and fosters strong client relationships vital to AerCap's continued success. Working in a dynamic and challenging environment, the Administrative Assistant provides support to assigned Contract Managers and the Regional Head of Contracts Management and aids in the management of lease and related contracts. This position is engaged in, among other things, completing normal administrative duties, assisting with document preparation and organizing transaction documents. To succeed, the Administrative Assistant must pay meticulous attention to detail, exercise strong communication skills, take initiative, be client-focused, and adept at managing multiple, competing priorities simultaneously. ESSENTIAL FUNCTIONS OF THE JOB Administrative Support Prepare and distribute reports for weekly team meetings Assist the team in responding to lease information inquiries from other departments Produce a variety of documents, mail, letters and presentation materials Responsible for organizing meetings, coordinating flights, accommodation and visas for the regional Contracts team Process and code invoices, including working with vendors and conducting relevant research Prepare expense claim reports Update and maintain accurate information in company database Create and update spreadsheets for internal tracking purposes Transactional Support Provide support to the Contracts Managers in the preparation of delivery, redelivery and sale transaction documentation Monitor receipt of airline clients' conditions precedent obligations Work with the company's Corporate Secretary to arrange for execution of transaction documents Coordinate filings, registration and renewals of aircraft registered with the FAA (Federal Aviation Administration) Organize and collate transaction documents and coordinate with Records department to file same in company's document management system Additional Responsibilities Coordinate document legalization including notarization and apostilling Manage assets on the International Registry and run search certificates Prepare and manage import / export documents Assist with the management of corporate, intra-department, and team projects Track and assist with auditing and managing letters of credit JOB REQUIREMENTS, QUALIFICATIONS & COMPETENCIES Educational/Experience Bachelor's degree or relevant experience 1-2 years of corporate experience Technical/Functional High proficiency in Microsoft Excel, Word, and Outlook Working knowledge of databases and document management systems Strong verbal and written communication skills in business English and ability to communicate with all levels of management Aptitude for working in teams Key Competencies Detail-oriented, organized, and able to handle multiple priorities and deadlines simultaneously Attentive to overall quality of the final product Flexible, self-starting, and tenacious with an exceptional aptitude for dealing with ambiguity Able to excel in high-stress situations. Comfortable dealing with diverse, and at times challenging, personalities. OUR VALUES AMBITION Ambition to us means winning together. We believe it takes bold people to help us shape the future of aviation. At AerCap, ambition means defying our own limits, breaking new ground, and setting higher standards for our business. EXCELLENCE We believe in striving for nothing short of greatness. For us, excellence means redefining what is possible, and to constantly work towards outstanding solutions for our customers with unwavering commitment and collaboration. RESPECT We believe in fostering an environment where everyone is welcomed, supported and valued. Respect means treating our people with dignity and honouring their individuality. We strive to create an environment where our people feel included and empowered to do their best work and reach their full potential. LIFE AT AERCAP/WHAT WE OFFER We offer attractive employment packages with a competitive salary and excellent benefits, including generous annual leave policies, health insurance for our employees and immediate dependents, pension/retirement savings plans and an all-employee share scheme. You will have the opportunity to learn from the best people in the industry and grow your career with the largest aviation leasing company in the world. Our Corporate Social Responsibility (CSR) programs provide opportunities for our employees to inspire positive change in our global communities and to make a positive difference in the communities in which they live through volunteering, fund-raising and other charitable initiatives. Make AerCap your destination of choice and join us to shape the future of aviation!

is a great opportunity to join Vima Foods. We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers. Vima Foods is currently assuming a very challenging project, facing at the same time a very fastbusiness growing with an organizational transformation, that guide the sustainable future of theorganization. Within this great journey, we are seeking a Administrative Assistant to help us to drive the business to the next level. Are you this person? Location: on-site, at our Miami office located in 2121 Ponce de Leon, Coral Gables, Florida (USA). The ideal professional for the position must be a detailed, highly customer-oriented and result-oriented. Comprehensive and with high organizational capacity. Its main objective is to support product management process, including documentation and order processing tasks for products as well as invoicing and support tasks, under the guidance of the Purchasing Administration Manager, and to ensure that the product management process is carried out correctly. Responsibilities Process the start of the product order file. Review the documents relating to the product order file. Invoicing of product orders Support the product management process. Administrative management of general office supplies and services. Qualifications Training in accounting, business administration or finance. Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

A financial services company in Florida is looking to add a new Administrative Assistant for a promising opportunity with their growing team in Miami. Responsibilities: Add, update, and remove contacts, request territory changes, and manage branch movements Create and update guides to ensure the team has accurate and up-to-date information for clients Submit reallocations and assist other regions, ensuring future trades are correctly allocated Organize and coordinate events and conferences, including ordering and shipping materials such as literature, banners, and trinkets Create and follow up on PM requests, ensuring all agendas are submitted and meetings are recorded Organize orientation and training for new hires, including system access, equipment setup, and training schedules Reduce bounced-back emails by researching and updating system information Assist with reviewing and managing expenses in Workday Compile Due Diligence lists and work with firms to obtain proper approvals Perform other duties, as needed Qualifications: Experience with CRM, invoicing, compliance tasks, relocation of trades Proficiency in Microsoft Dynamics and Workday Experience in Event Coordination and Project Management Excellent communication and interpersonal abilities Attention to detail and problem-solving skills Organizational and multitasking skills Desired Skills: Bachelor Degree Bilingual (English and Spanish)

Job Title: Credit Administration Assistant Officer Rank: N/A Division: Credit Administration Reports To: Senior Vice President - Loan Portfolio Manager FLSA Status: Non-Exempt Responsible for maintaining appraisal records and preparing reports for various Board Committees including Credit Committee, Risk & Compliance Committee and Board of Directors' Meeting. Expected to provide secretarial support for the Credit Department as well as maintain extensive communication with the Chief Credit Officer and Credit Managers. As Secretary to the Credit Committee, employee will be responsible for preparing the meeting minutes. Responsible for processing background reports such as credit reports, tax verification, Mari reports, Lexis Nexis and DNB reports, as well as preparing credit references. JOB CLASSIFICATION INFO ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and any other duties assigned by the Chief Credit Officer and/or Credit Manager: • Monthly, update the Bank's loan database with current information on loan balances, loan and geo codes, risk rating components and classified/criticized assets strategy reports. • Prepare and package monthly reports for Board Credit Committee and Risk & Compliance Committee (credit section). • Maintain a list of loans that qualify for CRA purposes. Prepare respective reports for CRA committee. • Order appraisals, maintain records of appraisals, appraisal reviews and appraisal concentration reports. • Gather and maintains vendor information. • Maintain log of all approved credits. • Prepare credit references (VOD and VOM). • Process requests from Officers and analyst to obtain credit reports from Equifax, D&B, Lexis Nexis and others, and process 4506-T Forms. • Provide secretarial support for the Credit Department; compose and distribute letters, memos and other correspondence as requested, schedule meetings and seminars, makes appointments, and prepare expense reports. • As Secretary of the Credit Committee prepare meetings' minutes and keeps them from properly filed • Prepare Charge Off Reports. • Report problem loans to collection agency. • Maintain in proper order all documentation relating to Regulation O and W. • Maintain extensive communication with Credit Managers and Chief Credit Officer. • Provide necessary support to Chief Credit Officer, lenders and credit analysts. • Assist to the different Credit Committees at Board and Management level. SUPERVISORY RESPONSIBILITIES No supervisory duties. BSA COMPLIANCE Each employee is required to uphold the Bank's compliance with the Bank Secrecy Act and Anti-Money Laundering policies and procedures. Specific functions in the Bank take into consideration the awareness of unusual or suspicious situations that are relevant to the banking division to which I will be assigned. COMPETENCIES - Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason even when dealing with emotional topics. - Interpersonal Skills - Focuses on solving conflict, not blaming, Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. - Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification. - Written Communication - Writes clearly and informatively; Presents numerical data effectively. - Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment. - Ethics: Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. - Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Contributes to building a positive team spirit; - Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. - Cost Consciousness - Works within approved budget; Conserves organizational resources. - Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. - Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position. - Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE • AA in business administration or equivalent; and at least 3 years related experience and/or training; or equivalent combination of education and experience • Proficient in verbal and written communication skills • Proficient Excel, Word, Power Point, Access and other applications in order to create reports, charts, spreadsheets and presentations for statistical reporting purposes. • Bilingual (English/Spanish) is highly desirable. • Must be accurate and detailed oriented. • Work involves reading and concentration via typing and proofreading activities. • Good communication skills both verbal/written OTHER SKILLS AND ABILIITIES • Strong analytical skills • Excellent written and verbal communication skills. Fluency in English and Spanish (reading, written & spoken). • Demonstrated ability to resolve complicated issues as they arise • Proven organizational skills and demonstrated ability to prioritize and multi-task • Able to conduct research projects with minimal supervision/guidance. • Able to identify and resolve problems in a timely manner • Able to exhibit objectivity and openness to others' view; welcome feedback, and contribute to building a positive team. • Good interpersonal, communications and organizational skills • Able to work on diversified projects while meeting deadlines. • Work with integrity and ethically upholding organizational values • Able to plan and organize work schedules, and task activities. • Any other duties/task assigned as needed LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, instructions, correspondence, memos, technical procedures, or governmental regulations; able to write reports, business correspondence. Able to effectively present information and respond to questions from groups of managers, employees and as well as outside contacts. ENGLISH LANGUAGE Ability to speak, understand, read and write English at an advanced level. FOREIGN LANGUAGE Ability to speak, understand, read and write Spanish is desirable but not required. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals, compute rate, ratio and percent. COMPUTER SKILLS Strong computer skills including extensive experience with MS Office applications including Word, Excel, & PowerPoint WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves reading and concentration via typing and proofreading activities The noise level in the work environment is usually moderate. PHYSICAL DEMANDS While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to stand; walk; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Intercredit is an Equal Opportunity Employer

Are you an experienced Administrative Assistant with a desire to excel? If so, then TALENT Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work at their company in Coral Springs, FL. Position Summary: Join our dynamic team in Coral Springs, FL, and play a crucial role in supporting our senior management. As an Administrative Assistant, you'll be based at our office located at 3975 NW 120th Ave Coral Springs, FL 33065, working Monday through Friday for 8 hours a day. This position offers a fantastic opportunity to work closely with our executives and potentially assist the Senior Vice President. Primary Responsibilities/Accountabilities: Provide administrative support to ensure efficient office operations. Answer phone calls, direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors. Respond to emails and other digital queries and correspondence. Manage calendars for senior staff, including making travel arrangements. Input and update information in databases and spreadsheets. Prepare meeting agendas and take meeting minutes. Coordinate logistics for meetings, including room setup and catering. Work closely with other administrative staff and support other colleagues as needed. Handle sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies and regulations. Ensure that deadlines are met and adapt to changing priorities. Present a positive and professional image for the organization. Qualifications: Experience in preparing expense reports using Concur. Strong digital literacy and research skills, including the ability to analyze the reliability of information. Familiarity with standard office platforms, such as Microsoft Office. Excellent written communication skills. Strong time management, multitasking, and flexibility skills. Exceptional organizational skills with accuracy and attention to detail. Excellent interpersonal skills, professional and courteous demeanor, and excellent office and phone etiquette. Ability to work well under pressure and navigate multiple deadlines. Proactive approach to problem-solving and process improvement. Ability to work well independently and in collaboration with others. Experience in event planning and coordination. Bilingual in English and Spanish is a plus.

. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Answering the phone, transfering calls and taking messages. Invoicing (Quickbooks Experience) Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Quickbooks Experience or Invoicing Experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite FULL TIME

Job Title: Administrative Assistant Company: RJM Group & Company Job Type: Full-Time About Us: RJM Group & Company is a dynamic and growing organization dedicated to excellence in Real Estate Consulting industry. We are seeking a detail-oriented and motivated Administrative Assistant to join our team. If you are disciplined, ambitious, and highly organized, this is an excellent opportunity to contribute to a thriving company while growing your career. Job Summary: The Administrative Assistant will provide essential support to our team, ensuring efficient day-to-day operations. This role requires strong computer proficiency, a good head for numbers, and the ability to multitask in a fast-paced environment. The ideal candidate will be proactive, detail-oriented, and have excellent communication skills. Key Responsibilities: Manage and maintain records, files, and documentation with accuracy and confidentiality. Perform data entry, financial tracking, and reporting as needed. Assist in preparing invoices, budgets, and other financial documents. Coordinate schedules, meetings, and travel for clients or CEO. Communicate professionally via email, phone, and in person with clients, vendors, and team members. Utilize office software and tools efficiently (Microsoft Office Suite, spreadsheets, databases, etc.). Maintain office supplies, handle correspondence, and ensure smooth office operations. Assist in special projects and other administrative tasks as assigned. Qualifications & Requirements: Education: Associate degree, Bachelor's Degree in a related field OR a minimum of 5 years of experience in a similar administrative role. Being Bilingual (Spanish) is a plus not a requirement Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and other business software. Excellent numerical skills with attention to detail in financial tracking and reporting. Highly disciplined and self-motivated with a strong work ethic. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Ability to work independently and collaboratively in an office setting. Additional Requirements: This is an in-person position - candidates must be able to commute to the office daily. Candidates will be required to complete a personality assessment and a skills assessment as part of the hiring process. Why Join RJM Group & Company? Competitive salary package. Opportunity for career growth within a professional and supportive team. A dynamic and engaging work environment where your skills will be valued and developed. If you are a disciplined and ambitious professional who thrives in a structured environment, we encourage you to apply today!

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Answer phones and emails Misc. projects as required Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite