Office Assistant Jobs in Michigan

- 1,763 Jobs

Medical Office Nurse LPN or Certified Medical Assistant - Tawas
Mid Michigan Health 3.5
Office Assistant Job In Sand Lake, MI
Under direct supervision of the provider, will be responsible for patient assessment and care, and maintaining appropriate documentation. This position must have basic knowledge of specialty and/or primary care and able to assess, plan, implement and evaluate care for patients. This position is responsible for coordinating care to assure high quality, compassionate patient care is provided. They will maintain and oversee patients at the office locations and will act as the liaison with other organizations and departments. This position may be required to order all medical, pharmacy supplies, and office supplies to manage patient care. They will assure compliance with all the policies/procedures of MyMichigan Health and follow Occupational Safety and Health Administration (OSHA) guidelines, Clinical Laboratory Improvement Amendments (CLIA) regulations, and all appropriate regulatory agencies. They will coordinate with and train any new employees, students and float staff as required. The clinical person will provide patient education, assist with specialty care modalities, symptom management, be available for emergencies, monitor for compliance and the effects of care management with high risk patients, educate on prescriptions and teach the patient and family the reasons for the medication and side effects, coordinate and ensure continuity of care with other providers. Also, may perform general office duties (keyboarding, filing, telephone, computer and office equipment) as needed. The expectations outlined in this may vary slightly depending on the practice in which you are assigned. Your immediate supervisor will be able to clarify your responsibilities for you. Responsibilities (30%)* Triages all calls, schedules daily urgent/emergent add-ons, receives and relays test results. Supports, directs and refers patients for consults and/or testing and insurance pre-certification and documentation. (30%)* Greets patients and/or family, performs routine pre-examination procedures including vital signs, assessing and recording objective and subjective data concerning presenting condition. Updates and maintains an accurate patient record by performing but not limited to, orders reconciliation, secure messaging (if available) and other tasks as assigned. Performs medication reconciliation, enters allergy reaction type, processes refills within the scope of their certification. (20%)* Assists provider with examinations and procedures. (20%)* Prepares and cleans the patient area, sets up equipment, cleans and facilitates room set up after a procedure. Disposes of contaminated supplies and sterilizes medical instruments. OTHER DUTIES AND RESPONSIBILITIES: Provides complete patient assessment, as indicated within the scope of the practice. Performs patient care measures including injections, minor dressing changes, and obtaining blood specimens. Some departments may be required to demonstrate competency to assist with procedures such as, but not limited to electrocardiogram (EKG), Pulmonary Function Test (PFT), Ankle Brachial Pressure Index (ABI), and Non-stress Test (NST). Assists in maintaining a clean and safe environment for patients and co-workers. If applicable, maybe required to travel to satellite clinics. Understands necessary computer functions in the office setting: Michigan Automated Prescription System (MAPS), Michigan Care Improvement Registry (MCIR) Practice Management, Electronic Medical Records, Laboratory Information System (LIS) , Emageon, dictation systems, and any other necessary programs to assist providers and staff. Demonstrates critical thinking for patient management. Maintains a high level of confidentiality and ensures patient's rights in accordance with proper procedures and in compliance with HIPAA (Health Insurance Portability Accountability Act). May be asked to perform clerical duties - filling out insurance forms, correspondence, arranging hospital admission, answering the telephone, updating/filing patient's medical records. Orders supplies and medications. Maintains a system for accurately documenting and coding, patient conditions in the medical record as appropriate per policy. Participate in annual review for quality and completeness as necessary. Provides for the age specific needs of the population served according to standards and policies/procedures as evidenced by observation, documentation and peer feedback. Performs other related duties as assigned. MidMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft Windows. An employee may be required to participate in further learning opportunities offered by MidMichigan Health. Certifications and Licensures Credential:LPN: Licensed Practical Nurse or Ceritifed Medical Assistant Equivalent Experience: Qualification Source: Essential: true Required Education Education: TECH Equivalent Experience: Education Specialization: NRG Essential: true Other Information EXPERIENCE, TRAINING AND SKILLS: Working knowledge of the organization's Infor Lawson, Electronic Medical Records, and Practice Management programs preferred or knowledge of similar software. Knowledge of medical office policies, practices and procedures as normally acquired through three to five years working in the health care system or similar setting. Mandatory Occupational Safety and Health Administration (OSHA) training must be done annually according to the Exposure Control Plan. PC software knowledge must include: Excel and Word. Excellent interpersonal skills needed to communicate successfully with individuals and interact with people at all levels to communicate concepts in a clear and understandable manner. PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS: Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death. Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position. Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description. Overall vision and hearing is necessary with or without assisted device(s). Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching. Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required. Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake. Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis. Physical Demand Level: Medium. Must be able to occasionally (0-33% of the workday) lift or carry 21-50 lbs., frequently 34-66% of the workday 20 lbs. and or Walk/Stand/Push/Pull of Arm/Leg controls and constantly (67-100% or the workday) 10 lbs. Equivalent Experience and Other Comments (Education) Education: TECH Equivalent Experience: Education Specialization: NRG Essential: true Other Comments Credential:BLS: Basic Life Support Equivalent Experience: BLS certification is required within 90 days of hire or transfer date. Qualification Source: AHA Essential: false Credential:LPN: Licensed Practical Nurse Equivalent Experience: Qualification Source: Essential: true
$32k-36k yearly est. 26d ago
Mailroom Clerk
Acro Service Corp 4.8
Office Assistant Job In Grand Rapids, MI
Client : Eyewear Production Job Title : Mailroom Clerk Pay Rate : $17 /HR (FIXED) Duration : 4 Months Contract (Possible Extension) Shift : 9am-6pm Monday to Friday Job Summary: The Mailroom Clerk is responsible for managing incoming and outgoing mail services, including sorting, scanning, and delivering packages. This role ensures timely handling of mail, tracks shipments, and provides exceptional customer service while maintaining organized operations. Key Responsibilities: Receive, bulk scan, sort, and deliver mail/packages (USPS, FedEx, UPS, Courier). Prioritize and handle urgent deliveries as needed. Use mail tracking systems to log and monitor shipments. Process outgoing shipments and maintain shipping records. Research and resolve undeliverable or mislabeled packages. Assist Facilities with special projects and emergencies. Follow safety and emergency procedures. Qualifications: High school diploma required. 3+ years of experience in a large mailroom environment. Strong communication and organizational skills. Professional demeanor and customer service orientation. Proficiency in shipping software (UPS WorldShip, CampusShip) and MS Office. Ability to lift up to 50 lbs, stand, walk, and reach frequently.
$17 hourly 9d ago
Office Secretary
Waterford Youth Assistance 3.7
Office Assistant Job In Waterford, MI
Organization Description: As a nonprofit 501(c)3 organization, Waterford Youth Assistance (WYA) has been serving the community of Waterford, MI since 1962. Our mission is to strengthen youth and families and reduce the incidence of delinquency, abuse, and neglect through community involvement. We provide support and guidance to children and families through casework, referral, mental health support and solution-oriented programs addressing concerning behavior and life challenges. We also support the development of healthy Waterford families by offering family education classes, workshops, and youth enrichment and camp scholarships for families who may need financial assistance. All programs and services are offered free of charge to families who reside within the Waterford School district boundaries. This is made possible through the generosity of local community sponsors and our Tri-Sponsorship with Waterford Township, Waterford School District, and the Oakland County Circuit Court - Family Division. Office Secretary Position: The Office Secretary is employed by the Waterford Youth Assistance Board of Directors. This is an at-will position, and job expectations are ultimately determined by the WYA Board of Directors. This individual is responsible to, and under the supervision of the Caseworker(s) on a daily basis and will assist and support the caseworker with a variety of duties/tasks to enhance the smooth and efficient operation of the office. The Office Secretary assists the community in interfacing with WYA by answering routine inquiries and communicating information to the public. This individual is also responsible to and may perform additional duties/tasks as assigned by, Waterford Youth Assistance Chairperson, Board of Directors, and WYA Caseworker. Part-time, Monday- Thursday, 24-28 hours a week (9:00 a.m. to 3:00 pm), $15.00 - $17.00 per hour depending on skills and experience. Key Responsibilities include: Understand and demonstrate the principles of WYA's Mission Maintain strict, complete confidentiality of client and office records and any and all other privileged information pertaining to WYA Answer telephone and maintain a log of information/referral calls; Upon request, maintain and distribute WYA staff calendar and schedules including case appointments and meetings. Professionally meet and greet clients and visitors, and answer inquiries Create and modify WYA documents and materials, maintaining confidential hard copies and electronic filing systems Perform general clerical duties including, but not limited to printing, photocopying, faxing, mailing, and filing Sign for and distribute packages received at the WYA office Maintain inventory of approved office supplies Coordinate and maintain official correspondence, mailing, telephone lists, and records for the WYA office Ensure updates to the WYA website and social media sites are completed in a timely manner as needed Maintain documents, distribute agendas, minutes, and other WYA materials Complete special projects and other tasks assigned by the WYA caseworker, Board of Directors, and Committee Chairs. Work with volunteers on WYA sponsored programs; i.e. logistics for programs and meetings Assist where necessary during fund-raising activities and/or other WYA programs which may be outside of normal working office hours Successful Candidates will demonstrate ability to: Create, edit, and update documents, flyers, office records, etc Network effectively with clients, parents, members of the community, sponsors, volunteers, and staff in person, electronically, and via telephone Possess professional written and oral communication skills with good command of grammar, spelling and punctuation Work in a team environment and navigate various personalities while upholding positive attitude Understand written and oral instructions and initiate appropriate action Detailed oriented, strong, analytical skills, willingness to learn new skills and creative problem solving Strong knowledge of and proficiency in Microsoft Office applications in addition to, social media (s) Peach Jar and Canva Create and manage accurate and confidential documentation Work in an organized, timely, and efficient manner Flexibility and adaptability to change and responsiveness to unanticipated situations Exhibits honesty, trustworthiness, respect, cultural awareness, ethical and sensitivity to various populations they encounter Ability to work independently and/or with limited direction; takes initiative during down time to self-assign tasks Excellent attendance and reliability - committed to the program and community at large Qualifications: High School Diploma or equivalent required. Undergraduate degree in accounting or administrative and personnel management or data processing preferred. Minimum three (3) years of experience in office and clerical duties Maintain a valid Michigan driver's license and have reliable transportation as duties may require use of a car Be willing to submit to background check and/or drug screening Ability to complete an assessment of skills during interview process Disclaimer: The listed statements on this document are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. It is the responsibility of employees assigned to this job to ensure all duties and responsibilities are performed accurately and in a timely manner as required. How to Apply: Applicants to send resume and cover letter outlining how they meet the specific requirements of the position to Waterford Youth Assistance Caseworker Celine Barron, LMSW at youthassistancewaterford@gmail.com by Friday, May 2, 2025.
$15-17 hourly 18d ago
Administrative Assistant
Modern Woodmen of America 4.5
Office Assistant Job In Plainwell, MI
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company's general administrative activities. About you Self-motivated Positive thinker Takes initiative Community driven Organized Responsibilities Supports office operations related to organization and communication such as preparing documents, distributing income work, filing documents, scheduling meetings, greeting visitors, answering incoming communications, updating social media. Must maintain confidentiality. Write and distribute email, correspondence memos, letters, faxes, and forms Update and maintain office policies and procedures Home Office liaison for required service items and education and training topics Maintain contact lists; may be asked to communicate with members Provide general support to visitors Assist with recruiting processes and systems Assists with coordination of Fraternal processes; this may include submitting requests, filing reports, making arrangements, etc. Attend and organize community networking opportunities and information. Hours would be somewhat flexible with 3-4 days per week, 4-6hrs each, in the downtown Plainwell office. Skills Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task About Us Since 1883, we've been focused on securing futures with financial guidance and products. Our representatives provide financial products to help members protect their families and their futures. These sales help fund member benefits and social, educational, and volunteer programs that identify and meet local needs. These activities build relationships, allowing for membership growth and greater community impact. What Makes us Different - Why Modern Woodmen? In terms of assets, Modern Woodmen of America is the nation's third-largest fraternal benefit society. Fraternalism is a unique combination of business and giving back to the communities we serve and causes that are meaningful to both individual employees and the company as a whole - a continuous cycle of positive impact. As a Fraternal organization, we exemplify our desire to make a positive impact on the world around us by offering our members, unwavering support in their volunteer efforts, providing access to large networks, social events, continuous education and leadership development, “Make an Impact” Scholarship opportunities, and “Do Good” Grants. We want to support and invest in YOU and the things you hold most important. 2023 MWA Community Impact statistics Approximately 2,200 local chapters and 500 youth service clubs nationwide $46.4 million contributed to worthy causes through fundraisers (includes total raised by member chapters and clubs partnering with community groups). 250,449 volunteer hours donated by members in chapters, Summit chapters, and youth service clubs. $18.2 million in support of members and their communities in 2023. Modern Woodmen is an equal opportunity employer.
$31k-43k yearly est. 14d ago
Office Assistant
Moveamerica.org
Office Assistant Job In Dearborn, MI
Apex Office Assistant Type: Full Time- Onsite Active Clearance: N/A About Us: MoveAmerica is a non-profit organization that not only employs but deploys the world's leading experts in science and technology to provide industry leaders and policymakers with sound guidance, proficient expertise, and practical solutions. Our mission is to enhance national security and economic competitiveness through our expertise in three main pillars, research and development in cutting-edge technical areas, consortia development and management building innovative networks, and business intelligence and assessments providing insights to decision makers. Visit our website here. Why Join Us? MoveAmerica's Executives foster a supportive work environment allowing our teams to thrive, and have a fierce dedication to innovation, security, and people. Our culture is built on inclusion, teamwork, and trust, and we are committed to offering career advancement opportunities to all employees. Encouraging a healthy and balanced life, we offer an extensive benefits package to support the wellness of our employees and their families. You will be joining a team of innovators, developing, promoting, and implementing cutting edge technologies. Apply today to advance your career! The APEX Office Assistant will serve as the primary point of contact within the program team, providing administrative support to the leadership team. This role involves maintaining the library of key program documentation, correspondence, and reports as well as supporting the mission and goals of the APEX Accelerator Program and those of the DOD and APEX Accelerator network. The successful candidate will work directly with small businesses with the Dearborn, Michigan area and assist the Program Director with marketing the program, reporting, event planning, maintaining the program calendar and handling and preparing social media announcements and updates. The APEX Office Assistant will also be responsible for procuring office supplies and services as needed, answering telephones, coordinating appointments, and assisting prospective/current clients with inquiries and information. Job Responsibilities: Serve as the primary point of contact within the program team. Provide administrative support to the leadership team. Maintain the library of key program documentation, correspondence and reports. Support the mission and goals of the APEX Accelerator Program and those of the DoD and APEX Accelerator network. Work directly with small businesses within the Dearborn, Michigan area. Assist the Program Director with marketing the program, reporting, event planning, maintaining the program calendar, and handling and preparing social medica announcements and updates. Procure office supplies and services as needed. Answer telephones and coordinate appointments. Assist prospective/current clients with inquiries and information. Prepare travel arrangements. Assist with preparation of business-related workshops for private individual business and the industry community. Network with individuals, civic organizations, and government entities to help in identifying sources of information and/or services related to small businesses. Requirements Minimum Qualifications: Prior office management and clerical experience. Ability to work both independently and as part of a team. Proficient usage of Microsoft Suite, including Microsoft word, PowerPoint, Publisher, and Excel and various other programs. Ability to multi-task. Strong written and verbal communication skills. Ability to maintain confidentiality. Ability to work with a diverse group of individuals to support the mission of the program.
$25k-35k yearly est. 3d ago
Office Administrator
Material Distributor
Office Assistant Job In Novi, MI
This is a start-up company subsidiary of major Japanese corporation. They are seeking a proactive and detail-oriented Office Administrator. In this role, you will oversee day-to-day office management while also acting as a liaison with customers and logistics/warehouse partners in Michigan. This position is on-site, ensuring hands-on collaboration and efficient support of office operations. Key Responsibilities Import/Export Coordination: Oversee import and export processes in collaboration with a shipping company (customs clearance is outsourced). Shipping Arrangements: Manage domestic small-lot shipping and coordinate with carriers. Communication: Handle phone and email correspondence promptly and professionally. Inventory Control: Use Excel to maintain accurate inventory records and track stock levels. General Affairs: Oversee various administrative tasks, excluding payroll and complex accounting duties. Financial Statement Checks: Conduct monthly reviews of financial statements following a simple checklist (no specialized accounting knowledge needed). Required Skills and Abilities Work Experience: 3 to 5 years of experience with similar duties. Education: Associate Degree or over. Communication: Excellent verbal and written communication skills, with the ability to engage professionally with staff, customers, and external partners. Organization & Detail: Strong organizational skills and meticulous attention to detail. Time Management: Proven ability to meet deadlines and manage priorities in a high-paced environment. Adaptability: Skilled at functioning effectively under pressure. Technical Proficiency: Understanding of standard business equipment operation, and proficiency with Microsoft Office Suite (or similar software). If you thrive in a dynamic, fast-paced environment and have an interest in Japanese business or culture, we encourage you to apply. We offer an opportunity to grow with our start-up and contribute to a positive work culture.
$31k-42k yearly est. 15d ago
Associate, Office Coordinator and Administrative Assistant
Cresset
Office Assistant Job In Kalamazoo, MI
Cresset is an award-winning, independent multi-family office and private investment firm. Our goal is to redefine the wealth experience by providing clients with access to top-tier talent, ideas, and investment opportunities traditionally available to the largest single-family offices and endowments. We offer deeply personalized wealth management, investment advisory, and family office services through Cresset Asset Management, an SEC-registered investment advisor managing over $65 billion in assets. Recognized as a top RIA firm by Barron's and Forbes, Cresset is committed to excellence in service and innovation. Job Summary: This role is responsible for overseeing the office experience for employees, managing facilities operations, and handling various administrative and fiduciary support duties. The ideal candidate will serve as the primary liaison between employees, facilities management, and executive leadership, ensuring a seamless and engaging workplace experience. Essential Duties & Performance Responsibilities - To perform this job successfully, an individual must be able to execute the following responsibilities effectively. Additional duties may be assigned as needed. Office Experience - Employee Support Coordinate with HR and IT to onboard new hires, including preparing checklists, arranging gift baskets, setting up workstations and computers, and scheduling non-HR training. Serve as the primary liaison between Cresset Office Experience and Executive Management. Organize weekly office lunches, including scheduling, ordering, setup, and cleanup. Plan and coordinate employee birthday and anniversary celebrations and gifts. Organize and execute office events. Assist with new hire and termination paperwork, maintaining related checklists. Manage the Outlook vacation calendar and compliance-mandated vacation tracking. Communicate personnel updates, including illness, bereavement, and celebrations. Office Experience - Facilities Management Act as the primary liaison with building management and maintenance personnel, including managing building access cards. Coordinate with parking vendors for access card distribution and cancellations. Implement the Office Safety Warden program, including first aid/CPR/AED training. Oversee emergency preparedness drills and activities. Coordinate holiday gifts, cards, and office decorating. Schedule periodic document destruction per record retention policies. Circulate building and local traffic updates to employees. Prepare and distribute bi-weekly office updates. Maintain historical personnel files and ensure compliance with record retention policies. Serve as the primary backup to the Client Experience Coordinator. Administrative Support Manage corporate records storage and document retention scheduling. Maintain written instructions and procedures for assigned responsibilities. Support the Report Task Force by printing, proofreading, and distributing client reports, verifying user setups, and managing digital archiving. Assist Accounting with document management in Laserfiche. Create and distribute agendas for bi-weekly administrative and interdepartmental meetings. Document and circulate notes from administrative team meetings. Manage physical trust files and perform administrative backup duties as needed. Assist with foundation grant requests, electronic uploads, and proofreading. Process fiduciary distributions, including check printing, verification, and ACH file releases. Essential Knowledge & Skills - These requirements are representative of the knowledge, acquired skills, abilities, or certifications required to perform this job satisfactorily. Education & Training High school diploma required, associate degree in business or related field preferred. Skills & Experience Minimum of two years of relevant administrative or office management experience. Proficiency in Microsoft Outlook, Word, and Excel. Typing speed of 45+ words per minute with strong keyboard proficiency. Physical Requirements Typical office environment: quiet, temperature-controlled, and well-lit. Work is primarily sedentary, performed at a desk with standard office equipment. Occasional standing, walking, bending, and carrying items up to 30 pounds. Ability to use stairs or elevators in a multi-floor office setting. Standard near vision, speech clarity, and speech recognition required. Occasional local or overnight travel may be required. What We Offer: At Cresset, we focus on people first. As a service business, our people are our assets. Engaging our clients and employees is our highest priority. Cresset offers a competitive compensation package including an annual incentive and a benefits package to all full-time employees including medical, dental, vision, life insurance, 401(k) retirement plan, health savings accounts, short and long-term disability insurance, voluntary critical and accident insurance, and pre-tax parking and transportation programs. Aligning employee and organizational interests, all employees receive equity in Cresset. Equal Employment Opportunity It is the policy of Cresset to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, or related conditions), national origin or ancestry, age, disability, veteran status, uniformed servicemember status, sexual orientation, gender identity, status as a parent, genetic information (including testing and characteristics), or any other characteristic protected by applicable federal, state, or local law. It is Cresset's policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.
$28k-37k yearly est. 29d ago
Office Administrator
The United Green 4.5
Office Assistant Job In Detroit, MI
About Us: We are an eCommerce-based company supplying event businesses all over North and South America with high-quality special-event linens. We are seeking an upbeat and responsible Office Administrator to join our team. Job Responsibilities: General customer service, ensuring a high level of client satisfaction Answering phones and assisting clients with inquiries Responding to sales and support emails Receiving phone and email orders, processing orders accurately Managing website-generated orders Communicating with vendors for stock checks and purchase orders Ensuring all orders are processed timely and accurately Conducting customer outreach as needed Managing orders and transactions through QuickBooks Performing additional office and clerical duties as required Qualifications: Experience with QuickBooks is highly preferred Strong background in order processing, customer service, and purchase order management Ability to communicate effectively over the phone with clients Highly organized, detail-oriented, and capable of multitasking A positive attitude and ability to work well with the team
$28k-38k yearly est. 22d ago
Clinic Office Clerk, Neurosurgery
Lifepoint Health 4.1
Office Assistant Job In Marquette, MI
Job Description - Clinic Office Clerk, Neurosurgery (7467-10065) Who We Are: People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. UPHS - Marquette is a 222 bed hospital and houses the region's only Level II Trauma Center and Neonatal Intensive Care Unit (NICU). We also provide outreach with programs like annual health and safety fairs, health screenings for the entire family and more to keep our community healthy! Where We Are: In Marquette our fascinating history, rural landscape, abundant recreational opportunities, and welcoming people make the Upper Peninsula someplace special. From a thriving culinary scene to charming shops to historic lighthouses and museums, there is something for everyone in this beautiful lakeside gem. Why Choose Us: Health (Medical, Dental, Vision) and 401K Benefits for full-time employees Competitive Paid Time Off / Extended Illness Bank package for full-time employees Employee Assistance Program - mental, physical, and financial wellness assistance Tuition Reimbursement/Assistance for qualified applicants Opportunities for education and training through partnership with Duke LifePoint Healthcare And much more… Position Summary: Provide administrative support, performs clerical and customer service functions, as well as non-technical duties in the hospital. Reports to: Supervisor/ Manager FLSA: Non-exempt ESSENTIAL FUNCTIONS: Performs clerical functions such as preparing and sending outgoing mail, distributing incoming mail, maintaining filing systems, entering data and maintaining databases, typing documents and correspondence, photocopying, scanning, and faxing. Greets visitors and communicates with patients and providers. Places, answers, and directs phone calls and distributes messages. Organizes, coordinates, and schedules meetings and appointments. Keeps office area neat and tidy and monitors and orders office supplies. Handles information requests, including reviewing files and records, answering inquiries, and responding to incoming work requests. Coordinates work flow and complies records of office activities. Controls basic accounting functions such as checking invoices, making deposits, and managing petty cash. Qualifications Minimum Qualifications: Minimum Education X High school diploma or equivalent □ Preferred X Required X Associate's degree X Preferred □ Required *Years of relevant experience may be substituted for required education. Required Skills: Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Minimum Work Experience: X 1 year clerical experience X Preferred □ Required JobPrimary LocationSchedule Schedule: Full-time Work Schedule: Day shift, 7-10 hr/shift, weekdays only #J-18808-Ljbffr
$27k-32k yearly est. 16d ago
Office Administrator
Bumler Mechanical, Inc.
Office Assistant Job In Sterling Heights, MI
Purpose The Office Administrator plays a key role in ensuring the effective and efficient operation of the office by providing administrative and clerical support, managing office supplies, coordinating meetings and supporting employees in their daily operations. Reports to General Manager Location Sterling Heights, MI Status Exempt - Salaried Essential Job Functions Answer multi-line phone system. Executive Assistant to President and Vice Presidents. Maintain office supplies and equipment, ensuring everything is stocked and functional. Coordinate and manage food orders for all meetings and in-office company functions, ensuring dietary preferences and budget guidelines are met. Liaise with vendors and catering services to arrange timely deliveries and maintain quality standards. Monitor inventory of essential supplies for food-related events and restock as needed. Open and distribute mail. Manage conference and training room schedules and prepare the room and any required supplies. Plotting of blueprints and construction documents. Ordering of company logo clothing and marketing items as requested. Assist Estimators in bidding process: downloading and printing bid materials, completing bid form, requesting any required bid bonds and research and assemble any other information needed for bids. Assist VP/CFO with Notice of Commencements, Notice of Furnishings and Performance/Payments Bonds. Assist with vehicle file management and employee fuel cards. Other tasks, as assigned. Requirements Excellent verbal and written communication skills. Strong organizational and time management skills. Attention to detail and accuracy in completing tasks. Proficient in Microsoft Office including Outlook, Word, PowerPoint, Excel and Teams. Ability to meet highest attendance requirements. Must hold a valid driver's license. Could involve some lifting. This role is primarily in-office to support team collaboration and onsite responsibilities - not a remote or hybrid position. Education/Experience High School Diploma with 2+ years of relevant experience. Working Environment Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. “All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status”.
$31k-43k yearly est. 9d ago
Clinic Office Clerk, Neurosurgery
Memorial Physician Practices 4.2
Office Assistant Job In Marquette, MI
UP Health System - Marquette Who We Are: People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. UPHS - Marquette is a 222 bed hospital and houses the region's only Level II Trauma Center and Neonatal Intensive Care Unit (NICU). We also provide outreach with programs like annual health and safety fairs, health screenings for the entire family and more to keep our community healthy! Where We Are: In Marquette our fascinating history, rural landscape, abundant recreational opportunities, and welcoming people make the Upper Peninsula someplace special. From a thriving culinary scene to charming shops to historic lighthouses and museums, there is something for everyone in this beautiful lakeside gem. Why Choose Us: Health (Medical, Dental, Vision) and 401K Benefits for full-time employees Competitive Paid Time Off / Extended Illness Bank package for full-time employees Employee Assistance Program - mental, physical, and financial wellness assistance Tuition Reimbursement/Assistance for qualified applicants Opportunities for education and training through partnership with Duke LifePoint Healthcare And much more… Position Summary: Provide administrative support, performs clerical and customer service functions, as well as non-technical duties in the hospital. Reports to: Supervisor/ Manager FLSA: Non-exempt ESSENTIAL FUNCTIONS: Performs clerical functions such as preparing and sending outgoing mail, distributing incoming mail, maintaining filing systems, entering data and maintaining databases, typing documents and correspondence, photocopying, scanning, and faxing. Greets visitors and communicates with patients and providers. Places, answers, and directs phone calls and distributes messages. Organizes, coordinates, and schedules meetings and appointments. Keeps office area neat and tidy and monitors and orders office supplies. Handles information requests, including reviewing files and records, answering inquiries, and responding to incoming work requests. Coordinates work flow and complies records of office activities. Controls basic accounting functions such as checking invoices, making deposits, and managing petty cash. Minimum Qualifications: Minimum Education X High school diploma or equivalent □ Preferred X Required X Associate's degree X Preferred □ Required *Years of relevant experience may be substituted for required education. Required Skills Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Minimum Work Experience X 1 year clerical experience X Preferred □ Required Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran #J-18808-Ljbffr
$28k-33k yearly est. 10d ago
Receptionist
Mason-McBride Insurance
Office Assistant Job In Troy, MI
About Us At Mason-McBride Insurance, we take pride in our century-long legacy as a trusted insurance advisor. Established in 1916, our mission remains to provide guidance and protection through commercial insurance, personal insurance, and employee benefits. We are proud to be a second-generation family business, where the values of our founders - integrity, professionalism, and unwavering dedication - continue to be the cornerstone of everything we do. Mason-McBride offers a broad spectrum of insurance services. Whether it's personal insurance like home, auto, life, and umbrella policies, or business insurance covering commercial property, general liability, and workers' compensation, we have you covered. We also specialize in employee benefits, including health, dental, and vision insurance. Receptionist Responsibilities: Responsible for but not limited to answering incoming calls, greeting guests, opening, sorting & scanning daily mail, invoicing, ordering supplies and other assigned duties. Provide support to fellow team members in areas relating to but not limited to the Agency Management System. Complete various assignments/projects as requested by Management and fellow team members. Good judgment needed to prioritize workload. Ideally this position will lead to internal opportunities. Qualifications: High School Diploma required 1 year of Receptionist or Administrative Assistant experience required Proficiency with MS Office Suite (Word, Excel & PowerPoint) and willingness to learn new software, including AMS360, Agency Management System Basic Accounting skills Familiar with commonly used insurance concepts, practices and procedures Good attendance and punctuality Dependable and reliable employee - on time, meets deadlines for additional projects given Sense of ownership and pride in your work product Respectful and professional conduct towards fellow employees, clients and vendors Ability to work in a team environment High level of problem-solving ability including independent judgment and decision-making skills with some supervision Effective communications skills Demonstrated knowledge of grammar, spelling, and punctuation High level of confidentiality Hours: Monday-Friday, 8:00am-4:30pm Office Location: 3155 W Big Beaver Road, Suite 125, Troy, MI 48084 Benefits: Competitive Salary Health Insurance Plans (PPO, HSA, Copay Options) Dental Insurance Vision Insurance Company Paid Disability Insurance Supplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance 401(k) with Safe Harbor Match Paid Time Off Paid Holidays No Solicitation Notification to Agencies: Please note that Keystone Agency Partners and our Partner Agencies do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, Keystone Agency Partners will not consider or approve payment to any third parties for hires made.
$24k-31k yearly est. 28d ago
Receptionist
Insight Global
Office Assistant Job In Wayland, MI
The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Distribute mail Act as first point of contact for visitors Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Compensation: Up to $18/hour
$18 hourly 3d ago
Administrative Assistant
Agree Realty Corporation 3.9
Office Assistant Job In Royal Oak, MI
Asset Management Administrator: The Asset Management Administrator is responsible for supporting the overall administration of a growing, portfolio of properties net leased to industry-leading, retail tenants. These responsibilities will include assisting in the Leasing, Insurance, and Property Management functions within the Asset Management department and collaborating with team members in the Accounting, Due Diligence, and Legal departments. This position will report directly to the EVP, Asset Management. What you will do: Assist in the collection of new and renewal Certificates of Insurance and verify that they have the required coverage and are properly filed. Respond to Tenant requests for copies of Landlord Certificates of Insurance. Participate in the Lease abstraction process, by preparing legal documents for abstraction, reviewing completed abstracts for accuracy, and requesting abstracts to be pushed to the ERP system (MRI). Responsible for Delivery Notices and Commencement Date Agreements for new leases. Assist in sending out Welcome Packages for new assets acquired. Assist in the collection and digital filing of Tenant Year over Year Sales Reports and Financial Statement. Assist in issuing non-monetary defaults upon request from Lease Administration. Assist in creating and monitoring Onboarding and Offboarding checklists. Assist in other ad-hoc special projects Who you are: 3-5 years of administrative assistant experience Experience with Microsoft Office Products, Excel, and MRI Bachelor's degree preferred Strategic thinker that can manage multiple projects and priorities Self-Motivated, results driven and can prioritize projects to meet required deadlines Superior organizational skills and attention to detail Effective verbal and written communication skills Why Agree Realty? Agree Realty Corporation (NYSE: ADC) is a high-growth Real Estate Investment Trust based in Royal Oak, MI. We are primarily engaged in the acquisition and development of properties net leased to industry-leading, omni-channel retail tenants. As of December 31, 2024, the Company owned and operated a portfolio of 2,370 properties, located in all 50 states and containing approximately 49 million square feet of gross leasable area. We offer our team members generous compensation and benefits packages that include: 100% company-paid monthly health insurance premiums for team members and dependents 100% company-paid short-term, long-term, and life insurance premiums for team members Simple IRA retirement plan with 3% company match 3 company-provided lunches per week Onsite fully equipped gym and locker rooms Opportunity to volunteer at a charity of your choosing with our Agree Gives Back program Our team feels at home working in our brand new, modern office building furnished with a generously stocked café, state-of-the-art auditorium, coffee bar, and open-area collaboration workspaces. Ongoing professional development and technology training opportunities are offered to help all team members advance their careers. To apply, please visit: ************************* XXJWXpn1JrsI8/shr1p8mNYNEZTx1U1 For additional information about our company, please visit: ************************ Agree Realty Corporation is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria.
$29k-37k yearly est. 22d ago
Administrative Assistant
Zobility
Office Assistant Job In Novi, MI
Provides Administrative Assistant services to business group function heads, including arranging travel, scheduling appointments, recording meeting minutes, and general office administration. May be responsible for working with confidential and sensitive information. Responsibilities: Responsible for the arrangement and reception of customer visits, including but not limited to: confirming visit information, arranging visit itinerary, coordinating transportation, accommodation, catering and other matters. Responsible for the organization and coordination of departmental meetings, complete the minutes of meetings, and communicate meeting information to relevant personnel. Responsible for the collection, collation, preservation and archiving of documents to ensure the integrity of documents and materials. Responsible for the application and management of office supplies, and do a good job of registration. Responsible for the handling of all procurement applications of the department to ensure that the procurement process is in line with the company's regulations. Assist in arranging work schedules for the director and manager and the department's travel related matters. Coordinate day-to-day personnel management, including but not limited to: attendance statistics, new employee on-the-job arrangements, departmental training program implementation tracking and other matters. Responsible for collecting and summarizing relevant department information, and timely reporting to the relevant companies at higher levels. Complete other matters handled by superiors. Take management responsibility defined by relevant IOS document as well as the IATF16949/ ISO45001/ ISO14001 standards. Ensure Effective Operation of IOS documentation and continuously improve relevant process and their application of IOS documentation internal. Requirements: One year or more of relevant work experience. Good in English and Chinese, both verbal and written. Good customers service awareness and communication skills. Good information collection and transaction processing skills.
$29k-38k yearly est. 9d ago
Receptionist/Admin
Common Waste
Office Assistant Job In Farmington, MI
Common Waste is a versatile trash management company that serves a variety of industries. From trash collection to recycling services, we offer a range of solutions to businesses like restaurants, shops, and offices. Our tailored approaches to garbage management and industrial dumpster rental services showcase our dedication to sustainability and efficiency. Role Description This is a full-time hybrid Receptionist role at Common Waste located in Farmington, MI, with the option for some work from home, one day per week. The Receptionist will be responsible for phone etiquette, receptionist duties, clerical skills, communication, and providing exceptional customer service on a day-to-day basis. Qualifications Phone Etiquette and Communication skills Receptionist Duties and Clerical Skills Customer Service experience Excellent organizational and multitasking abilities High school diploma or equivalent Proficiency in MS Office and Google applications
$28k-35k yearly est. 17d ago
Administrative Assistant
SW North America, Inc. 4.5
Office Assistant Job In Lyon, MI
SW North America's Administrative Assistant is Ambassador of First Impressions and is responsible for maintaining a positive office environment and acting as the main point of contact for the Company. The Administrative Assistant has the primary responsibility for handing the Company's inbound phone calls and office visits, maintaining a clean and welcoming office space, and supporting the internal/external SW team. The Administrative Assistant performs a variety of duties, including, but not limited to, the following: Greeting visitors and guests to the building; informing the appropriate staff of their arrival Ensuring front desk, kitchen and lobby area is tidy and presentable Answering incoming calls and monitoring the Company's voicemail Update and schedule conference rooms and meetings; set-up/cleanup for all meetings, including arranging timely lunch/breakfast orders Scheduling and coordinating domestic and international travel arrangements Actively work to create other hotel resources at external customer sites Actively support setup/teardown for internal and external training with customers and employees, including arranging timely lunch/breakfast orders Actively support catering efforts, setup/teardown for all internal/external Company events Support Marketing and Sales with Lead management in the CRM Support Marketing efforts regarding merchandising, as directed Human Resources for New Employee on-boarding, as directed Receiving, sorting and distributing daily mail/ Amazon deliveries Keep inventory of Office & Kitchen supplies; work with MRO Purchaser to restock Support seasonal activities to include Christmas cards, decorating, birthday cards, etc. All other duties, as assigned Qualifications & Abilities Detail oriented with the ability to multi-task Professional customer experience over the phone and in person Cheerful, pleasant and welcoming demeanor Experience scheduling and coordinating travel is a must Computer proficiency (Microsoft Office and Concur Expense Reporting) Excellent communication and organizational skills Ability to read, write, and speak English German speaking ability preferred, but not required Clean driving record, will need to drive Company vehicles from time to time Work Environment & Physical Requirements Professional, business causal work attire is required M-Th Majority of work is performed in the reception area of the building Requires ability to sit or stand for an extended period of time Light physical activities required at times Classification & Compensation On-site work is required, no remote work activities This position is full-time, hourly, non-exempt (from FLSA overtime requirements) This position is Monday through Friday, 8:00 AM to 5:00 PM The compensation will depend on experience, skills and abilities The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite
$32k-40k yearly est. 11d ago
Front Office Receptionist, Client Coordinator
Cosmetic Skin & Laser Center
Office Assistant Job In Traverse City, MI
Ready to love where you work? Join our positive work culture at Cosmetic Skin & Laser Center & RegenCen and help us help others look and feel their best. Founded in 2001, we are industry leaders in aesthetic and regenerative medicine. We are currently seeking a Front Office Receptionist, Client Coordinator for our Traverse City location. As the first point of contact when a client walks through the door, this role is responsible for providing a seamless experience throughout service visits. Candidate must have outstanding customer service skills and enthusiasm in developing strong, long-standing relationships with patients in the community. Responsibilities: Facilitate positive client experience from first impressions walking through the door, to checking out after provided services Schedule appointments through in-person interaction and phone calls with clients and aesthetic providers Maintain client accounts by obtaining necessary intake forms prior to scheduled services Requirements: Experience in customer service, marketing, or sales Aesthetic, family practice, dermatology or plastic surgery office experience is preferred A positive, hardworking attitude Must be a self starter, enjoy independence and a team player - 100% support of all team members is expected at all times The industry is always changing and we are always growing, so if you don't enjoy change and growth, please don't apply Candidate is expected to stay current on product lines and service
$28k-35k yearly est. 27d ago
Administrative Assistant
Vibrant Life Senior Living
Office Assistant Job In Kalamazoo, MI
Vibrant Life Senior Living is looking for a driven, inquisitive, and tech savvy individual that would like to join our Kalamazoo team as a Receptionist! Essential Duties and Responsibilities: - Greeting and signing in visitors - Effective communication skills - Must be able to multitask with phone calls, scheduling appointments, and other tasks that may be given by supervisors - Overall computer efficiency - Demonstrate competence in data entry and computer applications such as Microsoft Word and Excel - Professional Appearance - Confidentiality and strong attention to detail - Weekend Rotation Physical Requirements: Safe body mechanics is an expected part of this position; including bending/lifting, walking, sitting for long period of time, using hands in repetitive motion, verbal communication. Job Type: Full-time Pay: From $15.50 per hour Expected hours: No less than 40 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Day shift Monday to Friday Morning shift Required qualifications: Legally authorized to work in the United States 19 years or older At least high school diploma or equivalent or higher Reliable transportation to and from work Background check Available to work: weekdays Available to work: early morning Preferred qualifications: 2+ years of experience in the customer service industry Speaks English Reads English
$15.5 hourly 9d ago
Engineering Administrative Assistant
Dspace 4.3
Office Assistant Job In Wixom, MI
We are seeking a highly organized and motivated administrative support individual to join our Engineering team. In this role, you will provide assistance to our engineers and project managers, by supporting the dSPACE HIL projects from initiation to completion. You will be part of a team-oriented environment, involved in developing and applying dSPACE HIL simulation technology for the most exciting and cutting-edge control domains. Responsibilities: Project Management Support: Assist Project Managers to successfully manage full cycle of assigned projects from initiation to completion Maintain and update project documentation Facilitate communication between internal project stakeholders Ensure adherence to established project management procedures Engineering Coordination: Provide administrative support to the engineering team, including scheduling meetings Managing travel arrangements, and maintaining quality documentation Assist with on-boarding, internal training of team members Support Engineering Management Your Profile: Bachelor's degree in Business Administration or related work experience. Minimum 1-2 years of experience in an engineering or project management environment. Excellent organizational, time management, and multitasking skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Excellent written and verbal communication skills. Ability to work independently and as part of a team. Strong attention to detail and accuracy. Strong understanding of project management principles and practices (preferred).
$29k-42k yearly est. 15d ago