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Office Assistant Jobs in Maine
- 262 JobsAssistant PM (Solar) - 401(k) with company match
IEA Management Services
Office Assistant Job In Auburn, ME
Responsible for coordinating projects from lead phase to completion. Location & Travel Details: You'll get the opportunity to travel across the US, helping our team build renewable projects. This is a traveling position (up to 100%), where you will be onsite at a project location. You have the potential to be placed on a project site located in any state throughout the US. You'll spend 8-12 months on average per project. We offer designated daily per diem in addition to base pay to support and help you cover living expenses. This position is eligible for routine travel home (rotation) from the jobsite. A vehicle allowance will be provided. Company Overview: MasTec's Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure. Sustainability is foundational to our culture and influences everything we do. MasTec, a minority-owned Fortune 500 company, boasts a rich history of over 90 years in the construction industry. With more than 35,000 workers and over 400 offices nationwide, we offer our employees the flexibility to work in various locations. Our company is growing fast and offers various opportunities for qualified, talented, and motivated professionals. As part of the MasTec Team, you will experience exciting new projects, professional practices, culture, and support for developing your skills. Benefit from an environment that's creative, groundbreaking, and, above all, supportive. The Clean Energy & Infrastructure Group is comprised of the business sectors and companies: Industrial - Casey Industrial, MasTec Industrial, Phoenix Industrial; Infrastructure: American Civil Constructors West Coast, Cash Construction, FNF Construction, Lemartec Corporation, MasTec Civil, Precision Aggregate Products, Ragnar Benson Construction, Saiia, William Charles Construction, William Charles Electric; Renewables: Bianchi Electric, IEA Constructors, Wanzek Construction, White Construction. Responsibilities: RESPONSIBILITIES: Coordinate engineering studies Coordinate change order requests Coordinate situations with engineers Coordinate with estimating on projects Submittals and requests for information Work with owners and clients on specifications and technical questions in planning stages Work on projects in planning stages Coordinate with owners or clients on planning projects Coordinate with regional managers on status of projects Create subcontracts and PO's Track job costs and predict monthly revenue streams Manage QA/QC on projects Identify, research and resolve all contract disputes with the Owner Maintain prime contract with the Owner or Client Establish monthly billing procedure with the Owner or Client Establish and maintain job cost control, which will be reported monthly Review general conditions cost on a monthly basis Review subcontractor's application for payment based on percent complete and approve or adjust Approve material and subcontract invoices for payment Issue change orders to subcontractors Initiate and execute all monthly progress payments to the Owner Qualifications: EDUCATION AND WORK EXPERIENCE REQUIREMENTS: Bachelor's degree (B. S.) from four-year college or university in Construction Management, Engineering, or equivalent combination of education and experience Minimum of five years of Solar or EPC construction industry experience/knowledge of construction techniques, estimating and construction management KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward The Company's Zero Injury principles Proficient in Microsoft Office Suite; including Outlook, Word, Excel, and PowerPoint Read, analyze and interpret blueprints, professional journals, technical procedures, contracts or governmental regulations Write reports, business correspondence and document project activities Effectively present information and respond to questions from project managers, superintendents, clients, customers and the general public Effectively present information to top management, public groups and/or boards of directors Calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference and volume; ability to apply concepts of basic algebra and geometry What's in it for you: Financial Wellbeing Competitive pay with ongoing performance review and merit increase 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave Military Leave, including Differential Pay and Benefits Continuation Employee Assistance Program Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment Voluntary life insurance, accident, critical illness, hospital indemnity coverage Emergency Travel Assistance Program Group legal plan Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need an accommodation as part of the employment process, contact *********************. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec, Inc. is an Equal Employment Opportunity Employer/Disability/Veteran. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at ***************************** MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. #LI-MF1 #LI-Onsite Appcast (For Export): #appred$29k-33k yearly est. 5d agoOffice Services Assistant
Springborn Staffing
Office Assistant Job In Maine
In town professional service firm with parking. Immediate hire start this week. The Office Services Clerk is responsible for providing office and facilities support. Responsibilities include, but are not limited to, the Scope of Responsibilities listed below. RESPONSIBILITIES · Complete general administrative tasks including, but not limited to: o Large scale copy, scan and binding projects, which include sorting assembling, and proofing completed work. o Mail sorting and scanning o Word processing o Creating and printing envelopes and labels · Operate and troubleshoot office machines such as photocopiers, scanners, CD labelers, binding equipment, and mail machines. · Distribute daily mail and inter-office envelopes and collect outgoing mail. · Determine way mail is to be sent and apply appropriate postage, as necessary. · Inventory and stock kitchens, supply closets, and copy rooms. · Monitor conference room calendars and setup conference rooms for meetings, as needed. · Serve as backup for reception coverage. Job Types: Full-time, Temporary Pay: $22.00 per hour Schedule: 8 hour shift Day shift Monday to Friday Work Location: In person$22 hourly 60d+ agoOffice Administrator
Kma Human Resources Consulting
Office Assistant Job In Portland, ME
Richard P Waltz Plumbing and Heating / Office Administrator / Portland, Maine Richard P Waltz Plumbing and Heating is seeking an Office Administrator to be based in the Portland, ME office. Requirements of the Office Administrator: Experience in small business office environments Strong bookeeping experience Highly proficient with 5+ years experiencein Quickbooks Highly proficient with 3+ years experience with Excel, ADP 3+ years A/R and A/P experience Experience with administering HR administration/data entry Customer service Team player willing to assist across departments to support employees and customers in the office and in the field Ability to commute to Portland, ME on Monday through Friday 8:00-4:30 Benefits of the Job: $65,000-75,000/annually PTO accrual after 6 months of employment Retirement up to 4% match Medical, Dental, Vision Flexible Spending Responsibilities of the Office Administrator: Conduct A/R and A/P management of Quickbooks, run credit card payments Fund payroll, HSA accounts, monthly petty cash reconciliations Answer phones, write up work orders, assist with dispatch and customer service, investigate customer inquiries Manage insurance renewals,business and auto Responsible for scheduling of vehicle maintenance, repairs, registration and insurance HR data entry: new hire onboarding, benefits enrollments, 401k enrollments, garnishments, payroll, obtaining security access for new hires, employee injury and workers comp reporting, processing terminations Conduct collections, place accounts with collections agency, and assist Operations Manager with filing small claims suits Tracking of employee allowances Conduct end of year audit and reporting Backup and assist across departments to support daily business operations in office and field Richard P Waltz is a third-generation family owned and operated Maine plumbing and heating company. For over 86 years, the Company has been an industry leader in the plumbing, heating, ventilation, air conditioning and remodeling business. As a family owned and operated 3rd Generation business, they specialize in trenchless technologies for sewer and waterline replacement, main line video inspection, septic pumping and pump station maintenance. KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.$65k-75k yearly 26d agoTemporary Front Desk Receptionist - Hiring Now! Offering $21/Hr. 823369
Bonney Staffing
Office Assistant Job In South Portland, ME
Job Title: Front Desk Receptionist Pay: $21/Hr. Hours: 7:55 am to 5:00 pm, with an hour lunch We are seeking a Front Desk Receptionist for a Temp position for our client, a busy office located in South Portland, ME. The Front Desk Receptionist will be responsible for greeting guests, answering and forwarding calls, and performing basic administrative tasks. Success in this role means handling a fast-paced environment with professionalism and efficiency while managing multiple phone lines and assisting high-level personnel. This is a temporary position. As a Front Desk Receptionist, you will be responsible for: Greeting guests and ensuring they are directed to the appropriate person or department. Answering and forwarding calls from a busy 4-line phone system. Assisting with basic administrative tasks and data entry as assigned. Performing additional projects and tasks as directed by the office team. Maintaining a professional demeanor, especially when interacting with high-level visitors. The ideal candidate for this role will have: High school diploma or equivalent. Experience in front desk or administrative assistant roles preferred but not required. Strong customer service and communication skills. Proficiency with Microsoft Word and Excel (basic knowledge). Ability to handle a fast-paced, multi-tasking environment. Professional appearance and demeanor, as the role involves interaction with high-level personnel. Benefits: Enjoy affordable health and prescription coverage with no waiting period. Benefits offered by the employer once hired permanently. Ask us about our Referral Bonus Program to earn extra cash. Ready to take the next step? Apply now for this Front Desk Receptionist role in Portlnador contact us to learn more!$21 hourly 4d agoEmployee
Home Town Cafe
Office Assistant Job In Waterville, ME
Home Town Cafe in Waterville, ME is looking for one employee who can help out in all aspects of the business to join our team. We are located on 72 Armory Road. Our ideal candidate is a self-starter, motivated, and engaged. Benefits We offer many great benefits, including free early access to your pay through Homebase. Responsibilities Greet customers and make them feel at home Answer any questions the customers may have and provide suggestions as needed Maintain a clean and safe environment for colleagues and patrons Respond to all complaints in a friendly and professional manner Running food orders to dine in customers Fill in cooking on flat top grill when Kitchen Manager needs help Ringing customers up on POS , Cash handling Making hot/cold sandwiches Qualifications Friendly attitude even when dealing with colleagues and clientele Highly adaptable to various situations and customer needs Ability to problem solve quickly concerns customers may have Possess a positive attitude and ethics which support our values and culture Dependable, on time, reliable transportation Able to multi-task We are looking forward to reading your application.$28k-37k yearly est. 43d agoPart-Time Front Office Receptionist- Fagan Audiology
Beltonene
Office Assistant Job In Maine
Salary Description $19 per hour$19 hourly 10d agoSeasonal Assistant TCP
Ann & Robert H. Lurie Children's Hospital of Chicago
Office Assistant Job In Old Town, ME
Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report. Day (United States of America) Location Lurie Children's Primary Care - Town & Country Pediatrics (Halsted) Job Description The Seasonal Assistant performs a wide range of administrative support responsibilities for leaders to help facilitate the efficient operation of the Unit/Department/Division. Essential Job Functions: * Provides general administrative support to teams. * Handles telephone calls and visitors; troubleshoots and resolves routine and some complex inquires. * Organizes electronic and hard copy filing system, scans documents to appropriate locations, and maintains divisional files. * Receives clinically related messages, phone calls, or correspondence and routes to the appropriate care team. * Prepares and modifies documents including correspondence, reports, drafts, memos and emails using MS Office Suite of applications. * Opens, sorts and distributes incoming electronic and paper correspondence. * Assist in PSR, PRS & Coordinator job functions * Performs other job functions as assigned. Knowledge, Skills & Abilities: * High school diploma or equivalent required. * A minimum of two years general office or administrative experience preferred. Hospital or physician office experience preferred. * Proficiency in Microsoft Office Suite applications. * Ability to operate standard office equipment and resolve standard problems. * Excellent communication skills - written and verbal. * Ability to prioritize projects and strong problem solving skills. * Demonstrated attention to detail, accuracy, and discretion. * Ability to provide high level of quality customer service to patient/families, employees, leaders, and external vendors. Education High School Diploma/GED (Required) Pay Range $18.00-$27.00 Hourly At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits. Benefit Statement For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes: Medical, dental and vision insurance Employer paid group term life and disability Employer contribution toward Health Savings Account Flexible Spending Accounts Paid Time Off (PTO), Paid Holidays and Paid Parental Leave 403(b) with a 5% employer match Various voluntary benefits: * Supplemental Life, AD&D and Disability * Critical Illness, Accident and Hospital Indemnity coverage * Tuition assistance * Student loan servicing and support * Adoption benefits * Backup Childcare and Eldercare * Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members * Discount on services at Lurie Children's facilities * Discount purchasing program There's a Place for You with Us At Lurie Children's we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints - recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care. Lurie Children's and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law. Support email: ***********************************$18-27 hourly Easy Apply 25d agoCamp Office Assistant
Alfond Youth and Community Center
Office Assistant Job In Oakland, ME
Temporary Description Come join us for the summer season at Camp Tracy! Assist in the sign-in & sign-out of campers, registration process, sales in the camp store, as well as general customer service responsibilities. Other duties may included greeting families as they enter the building, printing and updating rosters, and other supportive administrative tasks. ESSENTIAL FUNCTIONS: Maintain positive public relations with campers and guests. Sign-in and out campers at the beginning and end of each day/week Uphold security standards, such as checking photo IDs of people picking up campers Keep accurate attendance and maintain current program rosters Inform families of outstanding program balances and collect payment when necessary Answer program-specific questions for parents Process payments in camp store SKILLS & COMPETENCIES: Organizational skills. Attention to detail Maintain confidentiality. Ability to work independently. Critical thinking. Excellent customer service and communication skills. Requirements KNOWLEDGE/EDUCATION/CERTIFICATION: Basic CPR & First-Aid encouraged (or willingness to obtain) EXPERIENCE: Prior customer service experience Experience working in a professional office setting WORK SCEHDULE: This is a part-time hourly seasonal office-support position at Camp Tracy. Mon-Friday - 7:00am-9:00am and 3:30pm-5:15pm Salary Description $14.65 per hour$14.7 hourly 30d agoAdministrative Support Assistant - Nuclear Facility
Security Director In San Diego, California
Office Assistant Job In Wiscasset, ME
Allied Universal , North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions! Job Description Allied Universal is looking to hire a Administrative Support Assistant. The primary responsibility is the maintenance of payroll, invoicing, and billing functions through time and attendance functions, compensation duties, PTO tracking, and database entry of time in company software. This position is also responsible for all union dues maintenance, if applicable. This position will also assist the Human Resource ASA during peak hiring processes. The Administrative Support Assistant position requires availability for response during days, nights, weekends, and holidays to liaison for personnel training, financial deadlines, and clerical duties for training and access. Ensures all duties are carried out with safety as the number one priority. Fosters and models a healthy Safety Conscious Work Environment (SCWE). Pay Rate: $34.88 / hour Located in Wiscasset, Maine RESPONSIBILITIES: Conduct needed preparation and maintenance of contract administrative correspondence, databases, and reporting Coordinate and perform data entry for processing of time and attendance in company systems for payroll and client billing to include customer time and materials software Track, process and perform data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting; project costing identification and tracking, billing and budget interface for labor, and contract purchasing Support client requirements for administrative data entry and tracking of regulatory fatigue requirements Oversight responsibility for contract administrative reporting requirements including record retention. Assist in recruitment, selection, and placement process (e.g., prepares application packets, hire packets, schedule interviews and pre/post-employment training, enter data in the Human Resources Information System [HRIS]) Ensure accurate entry and posting of weekly labor and non-labor items into the Human Resources Information System (HRIS), direct deposit review and submission, research and review payroll discrepancies and submit corrections via HRIS as applicable Perform purchasing, billing, project costing and accounts payable functions inclusive of billable authorization for contract expenses including labor and materials including record keeping Other duties as needed to ensure smooth operations of Administrative and HR related matters QUALIFICATIONS: High school diploma or equivalent Ability to obtain and maintain all necessary state or federal licensing requirements Minimum of one (1) year of successful experience in payroll, accounting, or related field Work history demonstrating proficient skills in payroll applications or time/labor materials software (e.g., WinTeam, Oracle, ADP, etc.), word processing and general office clerical duties Closing Allied Universal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: *********** If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: ***********/offices. Requisition ID 2025-1359566$34.9 hourly 1d agoOffice Coordinator - Hospice
Gentiva Hospice
Office Assistant Job In Portland, ME
Our Company Gentiva Hospice is a member of the Gentiva family - an industry leader in hospice, palliative, home health, and personal home care. Our place is by the side of those who need us, offering physical, spiritual and emotional support to patients and their families so they may make the most of every moment. We believe that better care for caregivers and clinicians means better care for everyone, so we offer ongoing professional training, lower nurse-to-patient ratios, and comprehensive benefits for eligible employees. Here, you'll join gifted colleagues who make a lasting difference in people's lives every day. Overview We are looking for a Office Coordinator to join our team. This position will directly report to the Executive Director and is responsible for supporting the branch's day-to-day operations and ensures compliance with non-clinical policies and practices. About You High School diploma Three years' experience working in healthcare industry, strong preference for medical records experience Excellent organization, record keeping, filing, typing, and time management skills; good oral and written communication skills; documentation management Must be able to demonstrate flexibility by performing a variety of tasks, often changing from one to another of a different nature without loss of efficiency or composure Responsible functioning in the work place, maturity, cooperation, flexibility, tact in dealing with co-workers and all members of the hospice team. Must be able to effectively operate computer, facsimile equipment, copier and cell phone/beeper Must have and maintain transportation to be used for work We Offer Comprehensive Benefits Package: Health Insurance, 401k Plan, Tuition Reimbursement, PTO Opportunity to participate in a Fleet Program Competitive Salaries Mileage Reimbursement Professional growth and development opportunities Legalese This is a safety-sensitive position Employee must meet minimum requirements to be eligible for benefits Where applicable, employee must meet stage specific requirements We are proud to be an EEO employer We maintain a drug-free workplace Location Gentiva Hospice$29k-39k yearly est. 16d agoOffice Assistant
Ocean Havens
Office Assistant Job In Portland, ME
Fore Points Marina, an Ocean Havens Property, is looking to fill the position of Office Assistant. The Office Assistant is responsible for helping create a welcoming, positive, upbeat environment while providing excellent service to customers. Assists customers in booking and adjusting reservations over the phone, through email, and/or third parties. In addition, they carry out requests and inquiries guests may have during their stay. This is a part-time, seasonal position, starting in May. Duties include Processing new and existing reservations through the phone, email, and third parties Conducting financial transactions for reservations and other services Receiving mail, documents, packages, and courier deliveries and distributing items accordingly Assisting guests with requests for local activities, car rentals and/or dinner reservations Assists with daily administrative tasks Qualifications Concierge, or hospitality, experience Efficient problem-solving skills Ability to operate successfully in a cross-functional and busy environment Basic knowledge of Excel and Word Strong organizational skills Available to work weekdays, weekends, and holidays when necessary$26k-35k yearly est. 20d agoFront Desk Receptionist
Portland
Office Assistant Job In Portland, ME
A hired team member would be responsible for opening the gym on a full-time level, Monday to Friday from 4:45 am-12 pm. A team member will be responsible for greeting members as they enter the establishment as well as answering the phone as needed. Additionally, a hired team member will be responsible for signing up prospective members and handling a cash register. As needed there will be cleaning tasks to be completed daily. Currently, we are hiring for Monday to Friday 4:45 am-12 pm for a total of 36 hours per week. Come join a fun energetic atmosphere at World Gym's front desk! At this time, masks are recommended but not required. We have increased cleaning and added daily tasks to prevent the spread of COVID in the gym. Compensation: $15.00 per hour The iconic World Gym brand was founded in 1976 by Joe Gold during the glory days of "Muscle Beach" in Venice, CA. Joe was one of the original ringleaders of Muscle Beach. In his prime, he toured with Mae West, and was at the heart of the cozy connection that has always existed between the Muscle Beach fitness scene and the celebrity of Hollywood. Joe blazed a trail followed later by the likes of Arnold Schwarzenegger, Lou Ferrigno, and Dave Draper to name just a few - all of whom had significant Hollywood careers and an intimate connection to and love for World Gym. Since that time, World Gym has evolved into an internationally recognized brand that has captured the imagination of people around the globe. Given its storied past, it is no surprise that World Gym is one of the most celebrated fitness brands in the world today. World's Gym is committed to always remaining a true gym, not a resort. This is the place for the serious, no-nonsense workout; where great shape is an authentic passion. We believe in empowering our members to lift themselves to greatness and letting confidence thrive while the mind and body grow strong. By offering expertise and state of the art equipment, we have the inspiration and tools to change lives.$15 hourly 60d+ agoAdministrative Specialist (CL3)- Office of the President
UMS Group
Office Assistant Job In Presque Isle, ME
The University of Maine at Presque Isle is seeking to hire an Administrative Specialist (CL3) to support the Office of the President. The Administrative Specialist provides direct support to the President and as an essential member of the administrative team that contributes to a professional and efficient office. This individual manages and executes a wide range of administrative support activities. These include being the primary point of contact for executing the day-to-day activities of the office, scheduling, maintaining, and coordinating the daily calendar and preparation of meeting materials, as well as a range of operational and logistical duties to include managing and reconciling the office budget. This position entails duties that are diverse and often highly time-sensitive, requiring action outside of traditional working hours, and incorporating both expectations of considerable autonomy and productive engagement within and leadership of teams. The starting rate for this on-campus, confidential (non-represented), full-time position is $20.28 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition, the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America's Well Workplace Award and offers a wellness program. Review the position description here for all duties and responsibilities. Required Qualifications Education: Associates degree or equivalent or equivalent work experience and training. Experience: Three years administrative support experience. Knowledge and Skills: Ability to maintain a high level of confidentiality Excellent communication skills (oral, written, presentation) Experience with computers including programs such as, but not limited to, Google software, Microsoft software, and AI tools Experience using Zoom, Microsoft Teams, and other cloud-based conferencing platforms Basic budget and accounting skills Customer service experience How to apply Materials must be submitted via “Apply Now" below or visit the UMPI Careers Page at http:// umpi.careers.maine.edu /. You will be required to create an applicant profile, application and submit a cover letter and resume. Important items to know about the recruitment process: Review of applications will begin on April 18, 2025. Candidates selected to proceed to the final stages of the search process will be requested to provide a list of references. A background screening will be conducted for the successful candidate. The University is not able to consider applicants who require Visa sponsorship support. About the University For more than a century, the University of Maine at Presque Isle has been helping students find their path to great professional careers providing its 1,300 traditional and non-traditional students from all areas of the state, country, and world with life-changing opportunities in a caring, small-university environment. Further information about the University of Maine at Presque Isle can be found at ********************* The university sits on 150 acres surrounded by the rolling hills and potato fields of northern Maine and the university strives to be the region's premier learning institution while helping to stimulate cultural and economic development in Aroostook County and the State of Maine. The university serves as an educational and cultural center for the area and its facilities are utilized for lectures, programs, concerts, dance performances, exhibits, and plays that benefit the entire region. Learn more about what Aroostook County has to offer here. Clery Act- The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report . If you have any questions, contact Safety and Security 111 Campus Center 181 Main St., Presque Isle, ME 04769 Phone: ************** Equal Opportunity Statement- The University of Maine System is an equal opportunity institution committed to nondiscrimination.$28k-32k yearly est. 7d agoGeneral Clerk III Code 1860
Patrona Corporation
Office Assistant Job In Kittery, ME
From the day Patrona Corporation started in 2005, we have been committed to being a leading provider of professional services to the federal government. Our mission to provide prompt and accurate technical, programmatic, quality assurance, and administrative support and expertise inspires us to seek what is best for our customers, people, and partners. As we continue to grow, it is our team of talented and passionate people who have been at the forefront of our success. We are delighted you are interested in joining our team and are excited to hear your story and learn more about you!$31k-36k yearly est. 10d agoMEDICAL OFFICE SPECIALIST 32hr
Pines Health Services
Office Assistant Job In Caribou, ME
Part-time Description Status: 32 hours/week Part-Time Are you ready to be part of a fun, engaging, and hardworking team? Voted one of the 2024 Best Places to Work in ME, Pines Health Services is where you want to be! Pines currently has an immediate opening for a Medical Office Specialist in our Ophthalmology Health Center located in Caribou. Qualified applicants must exhibit a commitment to our vision, mission, and goals while delivering exceptional patient care. Applicants must be competent with computers, have excellent verbal and written communication skills, be outstanding listener, be problem solver, prioritize workload, and be able to work professionally and independently. Previous experience in health care is preferred; however, we will train the right person. Pines Health Services offers competitive salaries and a comprehensive benefits package. For more information about these exciting opportunities Position Summary: Welcomes and orients patients and visitors into the practice, and ensures that demographic, financial, and insurance information is correctly obtained and updated. Provides clerical support and assistance to health center staff, including physicians and mid-level providers. Essential Functions: Answers the telephone, deals with patients' calls, routes to appropriate persons, or takes messages, ensuring adequate information is obtained. Schedules patient appointments and keeps providers informed of the schedule. Greets patients and visitors determine their needs and direct them appropriately. Discharges patients and schedule follow-up appointments and referrals, if needed, per provider instructions. Gathers insurance information from patients and explains insurance information to patients. Identifies worker's compensation visits and compiles appropriate documents. Scan documents into the medical records. Gathers patient registration information, ensuring such information is accurate and enters such information into the electronic medical record. Collects patient co-pays. Faxes, copies, or mail medical information as needed or required. Requirements To see full job description or to get further information call Brandon at ************ ext 2052 or email at ***************************** Cary Medical Center and Pines Health Services offers a competitive benefits package. To see the full benefits package and other exciting opportunities, click here: Careers & Benefit Information$32k-36k yearly est. Easy Apply 22d agoReceptionist/Admin
United Insurance
Office Assistant Job In Presque Isle, ME
The Receptionist/Administrative Support employee works to maintain a high level of customer service to our clients, community and team while supporting Account Managers and team members with administrative tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Greet clients and visitors Screen and answer incoming calls - assist and forward as appropriate Take client payments and resolve billing issues (refer to Account Manager as needed) Process In/Out deposits, enter in QuickBooks and reconcile monthly bank statement Process daily cash receipts and deposits Track petty cash and requests for reimbursement Check incoming faxes and distribute to appropriate Account Manager or Producer Sort and distribute mail and prepare outgoing mail Process pending cancellations, reinstatements and claim acknowledgements Phone calls to companies, mortgagees or clients as requested by Account Managers Order supplies and maintain supply area Print Invoices, scan and file as needed Update client database management system Troubleshoot copier issues with service provider Support account managers in day-to-day operations as needed Performing other duties as assigned PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. NOTE This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. Requirements MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES) Receive/Maintain appropriate agent licensing. Ability to multitask Self-motivated Proficient in Microsoft Office, specifically Excel, Word, and PowerPoint Excellent oral and written communication skills; organizational skills Excellent customer relationship skills Positive, friendly, and professional attitude$30k-34k yearly est. 5d agoMedical Front Desk Receptionist
Springborn Staffing
Office Assistant Job In Portland, ME
Temp to hire opportunities in the greater Portland area, South Portland and Scarborough! Greets and checks in patients, performs registration on new patients, verifies insurance on all patients. Scheduling future appointments Assisting with referrals Collects co-payments. Prepares insurance assignment form with data such as names of insurance company and policyholder, policy number, and physician diagnosis. Contacts insurance company to verify patient coverage and obtain information concerning extent of benefits. Posting of referrals and/or precertification information. Job Type: Full-time Pay: From $19.50 per hour Schedule: 8 hour shift Work Location: In person$19.5 hourly 38d agoGeneral Admin and Office $17+/hr DOE! Hiring Now! 812806
Bonney Staffing
Office Assistant Job In Bangor, ME
Bonney Staffing has partnered with local companies in the Bangor area who are looking for professional candidates like you! These solid companies are looking for candidates who can provide outstanding customer service alongside them, while enjoying a positive and encouraging work environment. Could that be you? Bonney Staffing is hiring for a variety of General Admin roles in the Bangor, Maine area! These are responsible for managing phones, scheduling, filing and emailing as well as maintaining and organizing data. Youll have a solid understanding of how to provide outstanding professional customer service, while completing all assigned administrative tasks. These positions are full time, Monday-Friday. General Admin Qualifications: High School Graduate or Equivalent Office Experience Strong customer service skills Ability to communicate effectively written and verbally Strong knowledge of MS Office applications Positive attitude Required Skills: 1+ Year Office Experience General Admin Details: Schedule: Monday-Friday 1st Shift Pay Rate: $17/hr+ DOE Start Date: ASAP General Admin Benefits: Health and prescription coverage (while on assignment through Bonney Staffing) Benefits offered by the employer once hired permanently PTO available Ask us about our $$Referral Bonus Program$$ If you believe you are a qualified candidate for our General Admin role please apply or contact us today!$17 hourly 43d agoOffice Assistant/Receptionist
Kma Human Resources Consulting
Office Assistant Job In Farmington, ME
E.L. Vining & Son Farmington, ME E.L. Vining & Son is seeking an Office Assistant/Receptionist, to be based in their Farmington, Maine office. The Office Assistant/Receptionist will ensure that the front office runs smoothly and efficiently and will be responsible for a wide range of administrative, secretarial, and bookkeeping duties. Requirements of the Office Assistant/Receptionist: Prior receptionist or administrative assistant experience. Strong communication skills both verbal and written. Exceptional customer service skills. Strong computer skills including data entry and spreadsheet proficiency. Positive can-do attitude. Ability to commute to Farmington, ME Monday through Friday. Benefits of the Job: Hourly pay in the range of $20 - $22 Medical, Dental and Vision insurance Life and Supplemental insurance 401k with match Vacation and 8 paid holidays Responsibilities of the Office Assistant/Receptionist: Greet customers, answer phone calls, and provide superior customer service. Perform a wide variety of administrative, secretarial, and bookkeeping duties. Act as Property Manager for self-storage facility collecting rent, preparing leases, and maintaining records. Ensures front office runs smoothly and efficiently. E.L. Vining & Son, established in 1956, is a large family-owned, full service contracting company specializing in commercial and residential excavation site work that strives to provide growth and advancement opportunities for their employees. KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.$20-22 hourly 19d agoGeneral Clerk III Code 1860
Patrona Corporation
Office Assistant Job In Kittery, ME
From the day Patrona Corporation started in 2005, we have been committed to being a leading provider of professional services to the federal government. Our mission to provide prompt and accurate technical, programmatic, quality assurance, and administrative support and expertise inspires us to seek what is best for our customers, people, and partners. As we continue to grow, it is our team of talented and passionate people who have been at the forefront of our success. We are delighted you are interested in joining our team and are excited to hear your story and learn more about you! JOB TITLE: General Clerk III JOB CODE: 1860 Information Management SUPPORTING: Submarine Maintenance Engineering Planning & Procurement (SUBMEPP) for Naval Sea Systems Command (NAVSEA). JOB TYPE: Full-Time Service Contract Act (SCA) position. WORK MODEL AND LOCATION: This is an onsite position, and you will work in-person at the customer's site at the Portsmouth Naval Shipyard in Kittery, ME. COMPENSATION: This is a Service Contract Act (SCA) position, and the hourly rate and health & welfare benefit is based on the applicable Wage Determination. SECURITY CLEARANCE: Must have OR be able to obtain a Department of Defense (DoD) personnel security clearance. EDUCATION AND EXPERIENCE REQUIREMENTS High school diploma or equivalent. A minimum of two (2) years of experience as a general clerk or other equivalent role. Strong working knowledge of MS Office Suite, including Word, Excel, and Outlook. Knowledge of Microsoft PowerPoint, Visio, Adobe/Adobe LiveCycle Designer. ESSENTIAL DUTIES AND RESPONSIBILITIES Review Outlook Calendar for Department heads on a daily basis. Attend the Weekly Kickoff Meeting. Communication with Department Heads and Division Heads status of work performed, received and additional assignments and tasks. Print the Organization chart, Employee Phone List and On-Site contractor list Maintain and print the Acting list for Code 1860. Review and update annual all Code 1860 instructions. Review, format, serialize and route for signature all Memorandum of Agreement and Memorandum of Understanding (MOA/MOU). Review, edit, log, assign Serial Number, save, and distribute correspondence. Maintain separate folders for correspondence based on their "markings". Act as Records Management Liaison for Code 1860 with Code 1853. Update PowerPoint slides, coversheets, footers, IODs and MOA/MOUs. Maintain bulletin board with articles, charts and information provided by Division head. Pick up mail and distribute daily. SKILLS AND ABILITIES Strong written and verbal communication skills. Excellent customer service skills and ability to work well with others. Attention to detail and accuracy. Proficient proofreading skills. Strong organizational skills.$31k-36k yearly est. 24d ago
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