Office Assistant Jobs in Linthicum, MD

Pay: $20 - $25 hourly based on experience Schedule: Monday - Friday 8:30 AM -5:30 PM Every other Saturday 8:30 AM - 2:30 PM (additional weekday off) Responsibilities: Greet patients and assist with check ins Verify insurance Answer incoming calls and schedule appointments Order office supplies and maintain supply budget Submit pre-authorization forms to insurance Provide excellent customer service and follow up on patient inquiries Requirements: Previousexperience in dental or medical office Bilingual english and spanish Proficient in Microsoft Excel and Powerpoint Familiar with email scheduling All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

*Focus on great care. Let us handle the rest!* *Salary is Negotiable! Blueprint AI Notetaker Subscription Included!* Safe Harbor Behavioral Care is looking for therapists who instill hope and value high-quality care while integrating strong clinical interventions. Therapists are responsible for the provision of psychotherapy services including but not limited to, assessments, diagnosing, treatment planning, individual/family therapy, and discharge planning. *When you work with us, you benefit from:* * *The backing of the largest group practice in the region with locations all over Maryland, DC, and surrounding states.* * Choose your caseload with multiple contract options (W2 or contractor positions) * Free supervision for LGPC/LMSW (Opportunities to supervise for qualified candidates) * Free CEUs * Our proprietary “Client Thrive” program to continue developing skills * Backing of our 60+ member admin team (You provide the care, we do the rest!) * Clinical consultants and managers for assistance with care. * Peer Case Reviews * We provide the clients! *Job Details* * We are hiring for our locations throughout Maryland & DC * *Hybrid position* (Some in-person days preferred) * Full Time W2 Option: Choose the caseload you feel comfortable with (27, 24, or 20 clinical hours) * Independent Contractor Option * *Evenings and Weekends exclusive schedule for additional compensation* *Qualifications* * Master's degree in mental health field * Approved license to practice psychotherapy in the state of Maryland/or DC * (LCPC/LGPC; LCSW-C/LMSW; Psy.D) *Skills and abilities* * Communicate and collaborate with both clients and colleagues * Ability to engage, build rapport and provide insight-oriented therapy * Ability to inspire hope for clients * Ability to work creatively & independently * Develop and implement treatment plans and provide therapy services to clients relative to his/her age-specific needs in accordance with state and federal guidelines. *Other benefits* * Medical Benefits * Generous Paid Time Off * Holiday pay * Retirement contribution * Some contracts offer a bonus structure for completed sessions above quota * Flexible schedule * Competitive pay Job Type: Full-time Pay: $45,000.00 - $85,000.00 per year Benefits: * 401(k) matching * Dental insurance * Flexible schedule * Health insurance * Paid time off * Professional development assistance * Referral program * Retirement plan * Vision insurance Work Location: Hybrid remote in Silver Spring, MD 20901

6 Months contract role Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices and SPECS Intact is also strongly preferred. To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. Has comfort with ambiguity and building office procedures, keeps detailed records. Creative and organized and knowledge of InDesign and Illustrator is preferred. Key Responsibilities Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system Is coordinator of project communications Frequently interacts with upper management on related project issues, as well as external clients Performs scanning and electronic filing Answers phones Greets and directs visitors Assembles documents (reproduction and collation) Performs word processing and data entry Tracking, logging, and following up on real estate and facility needs utilizing tracking system and communicating updates to appropriate stakeholders Submits badging requests for building and suite level badging access Updates floorplans and wayfinding for professionals as they hire and leave organization, attention to detail required Owns and manages regional office spreadsheet and security requirements status for each regional offices. Requires communication with office leads/admins and teams and management of components required by security. Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training and tracking of team building events. Building and maintain workflows- online tool Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries and new hires in InDesign/Illustrator or other creative platforms Creation of Microsoft Forms for various needs Reproduction of design documents, binding, shipping to clients Orders office supplies Maintains project calendar Arranges project-related meetings, travel and/or events. May travel with project team Generates or distributes ad hoc reports using various business systems and databases to internal project team Generates simple documents, such as letters and memos Generates more complex documents, such as spreadsheets, presentations, and project reports May coordinate collection of timesheets May route and track invoices May verify accuracy of invoices prior to approval Performs other general clerical duties as needed Individual contributor with no subordinates

Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, Stuart Financial Group in Greenbelt, MD, is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, attention to detail, and enjoy working directly with clients daily. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients is a must! Minimum Requirements: 1-2 years of administrative office experience in a fast-paced environment Financial industry experience preferred Advanced skills with MS Office Suite CRM experience Must be able to pass a background and credit check This position requires that you possess the following skills: Ability to prioritize projects and manage time Savvy customer service, to include excellent communication, both verbal and written Strong follow-through Good-natured, positive attitude Ability to demonstrate persistence to achieve quality Open to obtaining Life & Health license Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Answer phones and greet clients in a friendly, positive, and warm manner Be the first point of contact for prospects and clients Maintain office supplies and outgoing correspondence Assist clients with issues and concerns Build and improve upon client relationships Database management Set appointments with clients and assist the Advisor with calendar management Pre-appointment preparation including compiling account summaries Maintain office filing system, both paper and electronic Record notes from client conversations Assist with various marketing objectives Other industry-specific tasks as needed Assists Back - Office support initiatives and/or core projects that support Advisory teams - including client review reviews and prospects plan prep Salary: $20-$23/hr Benefits Safe Harbor 401K plan after 60 days with 100% matching up to 6% of pay Full health & dental for employee only Major holidays paid Paid team trip for employee + 1 when we meet our sales goal Company paid lunches 6 Fridays off spread throughout the year, chosen as a team at the beginning of the year 2 weeks PTO and 3 weeks after 3 years Hours: Monday - Friday 8:30 - 5:00 PM Some evenings required for client events Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Responsibilities THE GEORGE WASHINGTON UNIVERSITY HOSPITAL DESIGNATED A ‘BEST REGIONAL HOSPITAL' BY U.S. NEWS & WORLD REPORT Washington, D.C. - July 16, 2024 -- The George Washington University Hospital (GW Hospital) continues to be a leader in providing the highest level of quality and compassionate healthcare for the D.C. Region. U.S. News & World Report has just released the 2024-2025 ratings and rankings, in which GW Hospital is recognized as a Best Regional Hospital. GW Hospital ranks 4th in the region, which includes hospitals in D.C. and parts of Maryland, Virginia and West Virginia. GW Hospital achieved "high performing" status in six specialty areas: Neurology and Neurosurgery; Orthopedics; Pulmonology and Lung Surgery; Gastroenterology and Gastrointestinal Surgery; Urology; and Geriatrics, along with receiving “high performing” designations for the following eight common procedure and condition areas: Heart Failure; Heart Attack; Kidney Failure; Leukemia, Lymphoma, and Myeloma; Prostate Cancer Surgery; Stroke; Hip Fracture; and Diabetes. Measured by factors such as patient outcomes, "High Performing" is a designation U.S. News & World Report bestows to recognize performance in these specialties that is significantly better than the national average. Additionally in 2024, GW Hospital received the American College of Cardiology's National Cardiovascular Data Registry (NCDR) Chest Pain - Myocardial Infarction (MI) Registry Platinum Performance Achievement Award. U.S. News and World Report named GW Hospital as a High Performing Hospital for Maternity Care (Uncomplicated Pregnancy) in 2024. This designation means that GW Hospital provides a high standard of care for patients with uncomplicated pregnancies. This designation is the highest award a hospital can earn for U.S. News' Best Hospitals for Maternity Care. "We are thrilled that GW Hospital's commitment to providing the highest quality care to our patients has again been recognized by U.S. News & World Report ," says Kimberly Russo, Chief Executive Officer of The George Washington University Hospital and UHS Group Vice President of the Washington, D.C. Region. " As an academic medical center, our multidisciplinary care teams are dedicated to outstanding clinical excellence, research, and education in order to achieve the best possible outcomes for our patients. This recognition by U.S. News & World Report, which places us within the top hospitals in the region, is a testament to the range of advanced services we offer and the expertise, specialized skills, and commitment of our entire care team. GW Hospital is dedicated to elevating healthcare in our community, across Washington, D.C. and the greater DMV area.” To be ranked as a Best Regional Hospital, a hospital or healthcare system has to outperform its peers in procedures and conditions that U.S. News & World Report evaluates, including risk-adjusted survival, patient experience, level of nursing care and successfully returning patients home following discharge. The annual Best Hospitals rankings and ratings assist patients and their doctors in making informed healthcare decisions. POSITION SUMMARY To meet the needs of the patient and to support the Department by providing a variety of administrative services Qualifications Education/Qualification High School diploma or equivalent Health care experience preferred Previous administrative or secretarial experience preferred Skills Computer/keyboard skills Knowledge of medical terminology Ability to manage multiple and changing priorities Excellence customer service skills Ability to communicate confidently and professionally with superiors, peers and customers Ability to make sound judgments This opportunity offers the following: Challenging and rewarding work environment Growth and Development Opportunities within UHS and its Subsidiaries Competitive Compensation Excellent Medical, Dental, Vision and Prescription Drug Plan 401k plan with company match About Universal Health Services: One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $15.8 billion in 2024. UHS was again recognized as one of the World's Most Admired Companies by Fortune; listed in Forbes ranking of America's Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 99,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network, and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom. *********** Pay Transparency: To encourage pay transparency, promote pay equity, and proactively address regulations, UHS and all our subsidiaries will comply with all applicable state or local laws or regulations which require employers to provide wage or salary range information to job applicants and employees. Salary offers may be based on key factors such as education and related experience. EEO Statement: All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. Avoid and Report Recruitment Scams: We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information. At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.

Why You Want to Work Here: We are an up and coming property management company that has an extensive commercial property portfolio across the country. This property is their flagship building for the DC area and this position offers a great career path for individuals who want to work in the real estate industry. In this job you will assist the Property Manager with all day-to-day operations in ensuring a positive experience for the commercial tenants. Responsibilities of the Administrative Assistant (Commercial Real Estate): Assist Management in establishing, promoting, and maintaining positive relations with the tenants and with the everyday operations of the property Answer phone calls from tenants and vendors and transfer to the appropriate based on needs Provide tenants and vendors with assistance in scheduling building maintenance, communicating building procedures and supplying general building information Update and maintain daily and emergency contact lists and information manuals Coordinate and provide tenants with holiday and special event notifications Provide support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages and etc Process correspondence with tenants, contractors and other third parties for Property Management staff Execute prompt accurate billing of tenant work orders for billable services on bimonthly basis Assist in updating manual and electronic filing systems for all properties, invoices, purchase orders, vendors, and other files Assist with the scheduling contractors (ex: window washing) and coordinate with tenants. Contribute toward operational needs by helping to provide phone coverage during lunchtime, vacation, sick days, etc., as well as providing administrative support related to maintaining property management operations as necessary. Qualifications of the Administrative Assistant (Commercial Real Estate): Bachelor's Degree 1 to 2 years of previous customer service and administrative experience preferred. Prior administrative experience and experience in property and real estate management desirable Proven customer service and problem-solving skills Ability to think clearly, listen, and communicate effectively and courteously in challenging and sometimes stressful situations Ability to thrive in a small team environment Strong Microsoft Office Experience with Word, Excel, and Outlook Consistently projects professionalism in representing Client's properties at all times Ability to work under pressure and effectively meets deadlines Flexibility to work beyond the regular work schedule

Join one of the most influential, most quoted and most trusted think tanks! The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level. We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy. With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors. The Office of Communications is a centralized service unit that develops effective communications products and strategies to empower and share impactful scholar messages to wide audiences. The Office of Communications meets the daily needs of the institution through web development and publication support, convening and event support, multimedia services like video, animations, and podcasting, governance of visual design and brand systemts, social media management, and institutional brand and media communications. Position Location: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of two days of remote work each week. Responsibilities Ready to contribute to Brookings success? The Executive Assistant, Office of Communications provides a broad range of Operations administration within the Office of Communications, including executive administrative support for the Vice President and Managing Director. Works closely with Office of Communications (COMM) senior management, the Executive Office (EO), and peers across the Institution to coordinate efficient and effective operations for the Central Communications office. Administrative Support for the Vice President and Managing Director (40%) Serves as central point of contact for internal and external requests to the Central Communications office that require the attention of the Vice President (VP) and/or Managing Director, answering questions in a timely way, using acquired knowledge of Central Comms and sound judgment, following up when further information is needed or requested, making scheduling recommendations. Keeps the VP and Managing Director informed of items that arise throughout the day; uses discretion and judgment to suggest solutions and/or opportunities. Tracks action items for the VP and Managing Director to manage and ensure appropriate and timely follow up on internal and external requests for information or decision. Works with the VP and Managing Director to distribute invitations, agendas, and materials for regular communications meetings. Responsible for the dissemination of information and taskers from communications team meetings. Proactively tracks status of priorities and projects, as requested. Helps draft, edit, and finalize concept notes, background memos, briefings, talking points, and other written materials in support of communications initiatives. Provides comprehensive administrative support for the VP. Arranges and coordinates the VP's daily and long-term schedule; handles all incoming requests and prep materials for meetings, speaking engagements, media interviews, etc. for the VP. Maintains key peer-level relationships across Brookings and with external key audiences to support effective calendar maintenance. Maintains VP contacts and email as needed. Prepares travel arrangements and itineraries for the VP, including logistics, materials preparation, liaising between offices, information gathering, booking, procurement card and per-diem resolution, and ensuring timely follow up. Handles all expenses and reimbursement for the VP. Handles and coordinates confidential information with complete discretion. Operations Support for the Office of Communications (50%) Under the supervision of the Managing Director, handles invoicing, contract routing, and monthly expense reports for the office. Supports the Managing Director with coordinating recruitment processes, including scheduling interviews, managing job simulation exercises, and conducting phone screens and references as required. Performs tasks related to onboarding staff and interns, including scheduling meetings/trainings, preparing onboarding materials, and ensuring new staff are set up in SharePoint, Teams, Workday, and other program-standard software, etc. Assists with Staff Engagement to foster an environment of belonging among all Central Communications Staff. Supports staff engagement activities including logistics and arranging catering for programs, events, and meetings. Provides office management services, including serving as primary point-of-contact for organizing, maintaining, and ordering supplies for the unit, including anticipating staff needs and managing inventory. Serves as a point of contact for the facilities needs of the program along with the Managing Director. Ensures facilities work tickets are submitted and processed in a timely way. Monitor shared inboxes as assigned, distributing messages as appropriate. Actively contributes to internal team and/or organizational work that shapes our systems and our culture. Communications and Project Support (10%) Supports integrated communications and outreach campaigns with the creation of content and project management as needed. Helps proofread, edit, and vet written materials to ensure compliance with internal processes and help identify areas for improvement. Prioritizes conflicting needs, handling matters expeditiously and proactively. Follow-through on projects to successful completion, often with deadline pressures. Manages and ensures appropriate and timely follow-up on internal and external requests for information or action. Provides on and off-site event support as required. Helps maintain guides for internal processes and coordination, including regular maintenance of internal Office of Communications platforms (Inside Brookings and Daily Sync). Other duties as assigned. Qualifications Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications: Education/Experience Requirements Bachelor's degree or an equivalent combination of education and experience required. Minimum three years of relevant work experience that includes a minimum of two years of supporting executive level staff. Work experience in a fast-paced, professional work environment, preferably in a communications, media, policy, government, or nonprofit setting. Demonstrated ability to work with senior-level executives; ability to work on independent projects; superior desktop personal computer skills (Microsoft Word, Excel, PowerPoint, Outlook); and solid writing skills required. Orientation to administration as a professional field preferred. Must be authorized to work for any employer in the U.S. Knowledge/Skill Requirements Excellent administrative, organizational, computer, and communication skills (including excellent grammar, spelling, proofreading, and editing skills) is required. Must have acute attention to detail and commitment to follow-through, be discreet, dependable, and work quickly while coordinating a variety of tasks simultaneously. A tactful and mature demeanor with ability to interact with all levels of internal and external stakeholders; high degree of professionalism and the ability to maintain confidentiality of sensitive information; comfortable performing administrative/logistical coordination tasks; strong project management skills; comfortable working with data; ability to think ahead and plan proactively; excellent organization and coordination skills with a high commitment to customer service; ability to multitask and meet multiple deadlines and work well under pressure; mature judgment and ability to prioritize. Ability to work independently and in close cooperation with others. Additional Information What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings. Our comprehensive benefits package includes medical, dental, and vision benefits, generous time off, and workplace flexibility. For more information, please visit Brookings Benefits. Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: If you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment. Successful completion of a background investigation is required for employment at Brookings. Brookings welcomes and celebrates diversity in all its forms. We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.

The Office Services Assistant is responsible for performing a variety of administrative and facilities maintenance duties in the office, including providing general office support to attorneys, groups and departments as needed. The hours are Monday-Friday, 9:30 a.m. - 6:00 p.m., but flexibility to work additional hours as needed is required. The duties of the Office Services Assistant may change as the needs of the office and the Firm change. ResponsibilitiesReprographics Operate and maintain high speed duplicating machines Copy, print, scan or bind hard copy and electronic documents of various sizes and colors Download copy jobs from printer holding queue, servers, links, drop boxes or emails as well as uploading finished products Electronically cut/paste scanned graphics to create and design artwork for Firm closing deliverables Perform Excel formatting, file merging, reductions, conversions, book marking, and hyperlinking Bind hard copy productions (i.e. Velo, Spiral, Wire, Acco and 3-ring) Collate, assemble, cut and staple duplicated materials Number physical documents or electronic files Create labels for use with titling various forms of binding, folders or redwelds Create fully customizable tabs Copy, scan and print large maps or blue prints Create miniature versions of standard size books or documents Quality check work for accuracy to uphold the standards of service and best practices set forth by the department Maintain and log records of work performed Input billing information from completed job tickets into billing capture system Conduct routine maintenance on copy machines, restock area with supplies and shred documents as needed Pick up/deliver work or supplies as needed Perform other duties as assigned Office Services Monitor and respond to incoming email requests Provide quality reproduction of all materials submitted by end users, including binding/finishing (drilling, cutting, folding, hole-punching, laminating) stapling using digital, high-speed copiers and document production equipment Complete service request tickets with minimum instructions Demonstrate flexibility in satisfying customer demands in a high volume, production environment Troubleshoot jams and perform normal key operator preventative maintenance on copier/printer machine fleet Maintain logs of office services equipment usage and maintenance and request technical support when needed Monitor usage of materials and supplies in primary stock room and order as necessary to maintain adequate levels Maintain and organize floor copy rooms, adding supplies as needed Check paper levels on printers/copiers on a daily basis and replenish as needed Office/Desk Moves Assist with internal personnel moves Assist with miscellaneous projects for attorneys and staff (including hanging art, special requests, etc.) Mail Room Receive, log deliver incoming packages (FedEx, UPS etc.) Perform scheduled copy room mail sweeps to retrieve outgoing USPS mail, interoffice and remote office pouch correspondence Meter outgoing mail Retrieve and sort incoming mail from post office/postal box Prepare materials for mailing including: addressing, stuffing envelopes, making labels and gathering correspondence for the remote office pouch Maintain postage log for outgoing mail Keep mail supplies stocked Complete and log fax requests Facilities Walk space throughout the day to review operation of equipment, furniture and fixtures (lights, photocopiers, digital scanners, refrigerators, coffee machines, water & ice dispensers, doors, carpet, common areas etc.) and ensure safe environment Work with building management and external vendors to process service requests for maintenance/repair (lights, temperature, overtime HVAC, noise, cleaning projects, porter services, etc.) Prepare offices for visitors and new hires Conference Services Assist with conference room furniture configuration Daily Conference room checks (supplies, cleanliness, furniture damage, carpet stains, etc.) Miscellaneous Assist with additional conference service matters as needed Assist Administrative Team with special projects and tasks Perform other duties as assigned Required Skills Ability to effectively present information verbally and in writing. Basic math skills: addition, subtraction, multiplication, division. Strong attention to detail. Ability to follow directions and work independently with limited supervision. Working knowledge in MS Word, Excel and Outlook. Proficient in the use of document reprographics equipment such as high speed copiers, scanners, facsimile machines, binding equipment, large capacity hole punch and paper cutters, etc. Working knowledge of ServiceNow request management portal Ability to effectively organize, prioritize, plan and multi-task work activities in a high pressure/fast-paced environment. Ability to use diplomacy and discretion. Must act with professionalism at all times. Strong customer service skills. Client-focused with the ability to provide customer service in a professional manner. Ability to work independently or on a team, with a positive attitude and flexibility to work with multiple individuals and handle a wide variety of tasks. Ability to travel to downtown DC office on a daily basis. Business casual attire required on a daily basis. Professional attire occasionally required for special events. Required Experience Minimum 1 to 2 years of experience in an office environment required. Preferred Experience Prior experience in a law firm is strongly preferred. Experience with EMS is preferred. Required Education High School diploma or GED equivalent required. Salary Information DC Only: The estimated base salary range for this position is $55,000 to $65,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at ******************************************** Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran's status or any other legally protected status. “Gender” includes actual or perceived sex, a person's gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Onsite

Coordinate the activities of Tricont Trucking safety. Role model and demonstrate the Company's core values of respect, honesty, integrity, diversity, inclusion and safety of self and others. The Office Assistant also plays a vital role in ensuring the company's continued success by ensuring they are dependable, focused on safety and to be flexible and cooperative. Accountabilities: * Works in administrative capacity within the transportation department. * Organizes the delivery documentation that is returned by the drivers after each delivery. Sorts, files, and scans applicable documentation. * Shipment tracking and tracing * Order Entry * Customer Communications * Carrier Communications * Billing / ensure required documents are obtained, and customer invoicing requirements are met * Supports transportation team with various other administrative duties as needed. * Act as a backup to assist the safety team as needed. * Other duties as assigned. Minimum Skills Required: * High School Diploma or GED * Must be detail-oriented and organized. * Exceptional communication and interpersonal skills. * Good Knowledge of Microsoft Office Skills (i.e. Word, Excel, PowerPoint and Outlook, etc.). Preferred: * Bachelor's Degree in related field from an accredited institution, and/or equivalent work experience. * Advanced proficiency in analytics software, SAP and Microsoft Power BI, Excel & Access. * 1 year of similar work experience. * Understanding of geography and logistics. * Bilingual in Spanish would also be a plus * Please note: This position does not qualify for relocation expenses. * * -------------------------------------------------------------------------------- DEL MONTE FRESH PRODUCE IS AN EEO/AA/V/H

NSS is currently in search of an experienced Executive Assistant & Office Administrator to support a client of ours that is leading the way in workforce development and change management for government organizations We have an opportunity that calls for an individual with a knack for turning every task into a masterpiece, someone who effortlessly combines the precision of an administrator with the nurturing spirit of a caregiver. As the Office Administrator and Executive Assistant, you'll be the heartbeat of our workspace, seamlessly orchestrating the daily operations of our DC headquarters that keeps thriving. Your proactive approach and attention to detail will shine as you anticipate the needs of our leadership, staying one step ahead to ensure their schedules are flawlessly managed, travel arrangements are seamless, and expenses are impeccably reconciled. Your responsiveness will be the key to success in handling last-minute objectives and tasks with a positive attitude. Taking pride in your work, you'll not only maintain but elevate the welcoming atmosphere of our office, creating an environment where every detail is considered and no task is too small. If you thrive in a role where your forward-thinking approach and meticulous nature are not just valued but essential, we invite you to join our dynamic team and contribute to our success story as we continue to grow. Your unique blend of warmth and precision is the catalyst for creating an exceptional workplace experience. In this role you will serve as the Office Administrator and Executive Assistant primarily to our VP, CEO, and other members of leadership on occasion. The responsibilities are: Front Desk Management: Answer and screen incoming calls, providing a professional and friendly first point of contact. Greet visitors, clients, and employees, ensuring a warm and welcoming atmosphere. Office Operations: Manage relationships with building management to ensure a smooth and efficient office environment. Receive, distribute, and send out mail and packages promptly. Maintain a clean, organized, and welcoming office space. Executive Support: Provide both high-level and detailed support to the Vice President (VP) and CEO, catering to their needs and preferences. Fully manage the "in-office" calendar, coordinating schedules, appointments, meetings, deliveries, office closures, reserving meeting space and procuring any necessary snacks and beverages. Travel and Event Coordination: Make travel arrangements for executives, including flights, accommodations, and transportation, with an impeccable eye for detail, comfort and convenience. Plan and organize special occasions and celebrations for the team and individual milestones. Collaborate and coordinate events with outside entities for company and charity events. Financial Administration: Reconcile expenses, ensuring accuracy and compliance with company policies. Support the Finance, Accounting and Contracts department leadership on occasions. Team Support: Provide a proactive and caring demeanor, fostering a positive work environment for all employees. Occasionally support other executives with administrative tasks. Meeting Arrangements: Order lunches and coordinate other meeting arrangements to ensure a seamless and productive experience. Adaptability and Customer Service: Handle last-minute objectives and tasks with a positive attitude and exceptional customer service. Maintain a professional demeanor in all interactions, representing the company in the best possible light. If you are a detail-oriented, proactive individual with exceptional organizational and interpersonal skills, we invite you to apply for this exciting opportunity. Join us in contributing to our success and be a key player in our vibrant workplace. Qualifications: Associate's degree in related field preferred Proven experience as an Office Administrator AND Executive Assistant. Ability to adapt to changing priorities and work effectively in a fast-paced environment. A proactive mindset and the ability to take initiative. Strong organizational, multitasking, customer service and project management skills. Excellent communication and interpersonal abilities. Proficient in MS Office Suite and office management software. Discretion and confidentiality in handling sensitive information. Must be a US Citizen Must be able to pass a background investigation prior to hire Salary & Benefits Salary $50,000 - $68,000, based on experience Benefits include medical/dental/vision coverage, company sponsored Life & Disability insurance, and paid vacation/sick/holidays, and more. Schedule Monday to Friday; 40 hours per week, with occasional after hour events This is an in-office position located at our headquarters in Washington, D.C.

The Office Services Assistant is responsible for providing logistical and administrative support to ensure the efficient operation of APHA's office environment. This role includes handling mail processing and distribution, managing supply inventories, assisting with meeting and conference room setups, overseeing office equipment maintenance, supporting procurement processes, and providing light facilities maintenance. Additionally, this position provides backup support for reception duties as needed. Responsibilities Mail Processing & Distribution: Handle the receipt, sorting, and internal distribution of incoming mail to appropriate departments and personnel. Collect, post, and process outgoing mail, ensuring proper postage and timely dispatch. Internal Deliveries: Conduct scheduled pickups and deliveries of correspondence, packages, and materials to designated personnel within the organization. Supply Management: Monitor and maintain inventory levels for office and kitchen supplies. Restock kitchens and workrooms to ensure supplies are readily available for staff use. Meeting & Conference Room Support: Ensure conference and meeting rooms are set up according to requested configurations for various events, meetings, and conferences. Equipment & Systems Oversight: Oversee the maintenance and operation of office equipment, including telephone systems, copiers, and postage meters. Report any equipment malfunctions and coordinate necessary repairs or servicing. Procurement Support: Assist in the administration of APHA's procurement system by maintaining central procurement records and ensuring compliance with organizational purchasing procedures. Light Facilities Support: Assist the Building Engineer with routine maintenance tasks, including minor office painting, snow removal, power washing, and other small projects as needed. Reception Coverage: Provide backup support for the APHA receptionist by answering incoming calls, greeting visitors, and directing inquiries to the appropriate department. Perform other duties and responsibilities as assigned by the Supervisor. Qualifications High school diploma or equivalent; additional training in office administration or facilities management is a plus. Prior experience in office services, mailroom operations, or facilities support preferred. Strong organizational and time-management skills with the ability to prioritize tasks effectively. Basic knowledge of office equipment maintenance and troubleshooting. Ability to lift and transport packages, supplies, and office equipment (up to 50 lbs). Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new systems as required. Excellent communication and interpersonal skills. Ability to work both independently and collaboratively within a team environment. Professional demeanor with a commitment to providing excellent internal customer service. Must be able to work occasional evening and weekend work as job duties or projects require it. Able to lift up to 30 lbs. Position is based in downtown DC near several metro stations. Hybrid work environment. Hours: 35 hours a week, full-time, Monday - Friday (daytime). Number of openings: 1. Applicants who meet the requirements and are interested in being considered for this position should submit the following information at: ******************************* Cover letter; Resume; A writing sample; Salary requirement; At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email). Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy. CLOSING DATE: Open Until Filled GRADE: 3 - non exempt SALARY RANGE: Low to mid-50s (salary commensurate with experience & job role). APHA offers a competitive salary and excellent benefits. EEO/AA/VETS/DISABILITY. APHA is strongly and actively committed to diversity in its workplace.

Temp To Full-Time Job Order #54591 Branch: 82-Baltimore, MD TMD Staffing is looking to hire a Bilingual Office Coordinator in the Baltimore, MD area! (21230) JOB TITLE: Bilingual Office Coordinator (English/Spanish) LOCATION: Baltimore, MD 21230 (In-Office) PAY RATE: $20.00 - $22.00 per hour, depending on experience. SCHEDULE: Full-Time; Monday-Friday, 8:30 AM - 5:00 PM SUMMARY: Working closely with the internal team to track orders and communicate effectively with management and clients on the status of orders. OFFICE COORDINATOR RESPONSIBILITIES Manage emails, calls, and data entry Track orders and update teams/clients Ensure smooth workflows Strong written and verbal communication skills Excellent organizational and time management skills Great Customer Service and interpersonal skills Exceptional math skills OFFICE COORDINATOR QUALIFICATIONS Candidates must be bilingual to perform in this position effectively. (English/Spanish) Minimum of 2 years working in an office environment High School Diploma or Equivalent Must have a strong attention to detail Proficient in Microsoft Office Suite APPLY WITH TMD For more information about our positions, please give the TMD Staffing Baltimore office a call at **************. Apply online (******************** or email your resume to ******************* for immediate consideration. WHO IS TMD STAFFING? TMD Staffing is a trusted provider of staffing and recruiting services in Texas and Maryland for over 30 years. Our team works closely with job seekers to help them identify and land the right jobs for them. With TMD Staffing, you can get your foot in the door at top employers and choose from temporary, temporary-to-hire, and direct-hire jobs. Whether your goal is immediate income or a long-term career strategy, our experts are here to assist. Qualifications High School Diploma or Equivalent Minimum of 2 years working in an office environment

Join a team that makes a difference in the US foster care system! NAA is seeking a Full-Time Office Coordinator to join its team on site in Linthicum, MD! The Office Coordinator role provides administrative and operational support to the National Adoption Association (NAA) operations team as it delivers its national programs, including AdoptUSKids. The Office Coordinator must feel passionate about, and committed to, serving the children, youth, families, and jurisdictions served by NAA. The Office Coordinator will support the organization through a variety of services such as reception, administrative support and office coordination. Because all children need families, the National Adoption Association (NAA) serves its members by stimulating innovative solutions, eliminating barriers, advocating, educating, and sharing excellent practice. Our central goal is to assist and encourage our members nationwide as they find adoptive families for all children and youth who wait in foster care. Education and Experience: At least 3 years of related work experience with a proven track record of administrative support required. Associate's degree in office management, business administration, communications, or similar is preferred. Additional related work experience will be considered in lieu of a degree. Prior non-profit or child welfare experience preferred. Key Knowledge, Skills, and Abilities: Excellent written, oral, interpersonal, and organizational skills. High level proficiency in Microsoft Office-MS Outlook, Word, Excel, Teams, Access, and PowerPoint. Proficiency with CRM tools, Zoom, MS Office 365, project management tools and overall familiarity and comfort with technology. Commitment to providing quality customer service. Dependable with a high attention to detail, ability to multi-task, and meet deadlines in a demanding, fast- paced environment. Ability to contribute to a strong team-based environment and adapt easily to change. Passion about the children, families and jurisdictions served by NAA. Role and Responsibilities: 1. Customer Service. Be the initial point of contact for NAA for visitors and vendors. Answer and direct incoming calls and emails. Ensure a high level of customer service to internal and external stakeholders. 2. Administrative Support. Maintain office mail and supplies including light lifting, maintaining files, and providing audit support to the Finance Specialist. Provide general administrative support to NAA and all of its programs, such as creating documents, proofreading, and filing. Maintain a master calendar of company events, team-building activities, and conference room bookings. Organize, pack, and ship materials as needed for events and conferences. 3. Membership Support. Assist the membership team with event and meeting planning, payment processing, member data management. Maintain and update YourMembership to ensure accurate and organized records. Assist the Member Engagement Manager with the Continuing Education (CE) application process from start to finish, including preparation of applications and certificates for CE units. Provide support for all NAA zoom webinars by managing registrations, setting up sessions, and serving as a backup to the Member Engagement Manager. Take notes during committee meetings and provide follow-up support. Coordinate membership mailings, such as letters, notes, and swag distribution. 4. Office Coordination. Responsible for communicating with vendors regarding telephone and internet services, postage and shipping services, copier, lease equipment, technology equipment, and property management. Serve as liaison with office management. Prepares and schedules company activities, meetings, and events that take place in the office. Organizes office supplies and submits order requests for refills as needed. Ensure that office visitors feel welcome and comfortable. Additional Notes: Work is expected to be performed at our office headquarters in Linthicum, MD, Monday through Friday, 9:00 AM - 5:00 PM. This position may require occasional evenings and weekends. NAA conducts background checks on all employees. Benefits and Compensation: The Office Coordinator salary is $40,000-$50,000, contingent on experience. As a member of our team, you will not only receive a competitive salary and a generous benefits package including a gold health plan, dental & vision insurance (100% employer paid for employees!); employer retirement plan contribution; and professional development opportunities, among others. You will also enjoy your work - knowing you are a part of a dedicated group of professionals making an impact. How to Apply: Apply online at Office Coordinator with a cover letter and resume. No phone calls please. Please note - applications without cover letters will not be considered. About NAA: Founded in 1982 under the name Adoption Exchange Association, the National Adoption Association is the country's premier national association of adoption professionals and organizations. NAA is the only national association focused exclusively on supporting the educational needs of those in the adoption profession. The organization serves adoption exchanges, private child-placing agencies, and public child welfare systems by engaging members in national discussions to eliminate barriers to foster care adoption and share best practices. Our mission is leaders advancing best practices in adoption from foster care. Our vision is to build the premier network of professionals and agencies to create innovative strategies and solutions so that every child has a permanent loving family. ****************

We are seeking a studious and passionate Admin Associate to join our law practice. We are a mid-sized litigation firm that handles criminal, family, and civil matters. The successful candidate will work with several Attorneys daily. We are looking for the best talent to join our team. If you are a current law student with excellent grades and a flexible schedule, you will be perfect for this position. We offer the opportunity to gain experience with Attorneys who serve in a wide variety of capacities, from divorce and custody disputes to handling high-profile felony cases. Once you successfully graduate law school and can practice law in Maryland, you will be on track for an Associate Attorney position within our firm. The opportunity for full time and part time work is available. We offer a great compensation package and paid sick leave. Responsibilities: Research case law and help Attorneys prepare for court Assist clients in responding to Attorney requests and navigating the legal system Review and interpret legal documents including affidavits and sworn testimony Assist Attorneys in preparing and writing briefs and opinions Help Attorneys prepare for depositions Organize and manage files, documents, and exhibits File documents with federal and state courts Schedule court depositions, hearings, and other meetings

Under the supervision of the Social Work Supervisor supports the mission of CAN by undertaking a variety of office support tasks and working diligently under pressure. The Office Assistant will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Essential Functions Completing administrative tasks for case management/day resource program; filing, screening calls, emailing, typing correspondence/fliers, postal mailings, compiling documents, copying, researching, etc. Securing charts/records containing confidential and sensitive information, and the upkeep of program brochures, fliers, etc.; reviewing closed case management files for compliance Providing Orientation for incoming residents Present important information at shelter daily morning meetings Completing and maintaining Daily Workshop logs Entering Day Resource Program Data into Human Management Information System (HMIS) Using business communication skills when promoting and explaining the agency services by properly and professionally redirecting residents to Case Manager for problem resolution when in a crisis. Providing customer service by greeting, receiving, and assisting visitors who are entering into the building and ensuring visitors sign in/out. Responsible for receiving and submitting maintenance order requests for proper processing. Collecting, sorting, and distributing mail accordingly Ensuring that residents are aware of upcoming activities, meetings, policy notifications, resource information, etc. via postings or mailbox and other correspondence, as necessary. Visiting the West Side Men's shelter 2x per month to audit and organize files to ensure agency compliance. Other duties as assigned. Requirements High School Diploma required. AA degree preferred from an accredited college or university in Human Service, Business, Social Work, or Psychology. Strong interpersonal skills, reading/writing (grammar) skills, customer service, and office skills. Knowledge of business/office etiquette including business communication Ability to handle difficult or sensitive situations and make good judgement. Experience working with homeless or at-risk populations. Human Service experience may be substituted for college degree experience. Strong organizational skills, strong leadership skills, ability to work under pressure, ability to work independently and as part of a team, self-motivated and detail oriented. Effective verbal skills: Must be a people person to establish a professional working relationship with residents/clients and business partners/associates. Computer literacy: must be proficient in Microsoft Office Suite, (Word, Excel, PowerPoint, Outlook, Access). Benefits At CAN, we believe every employee should have the resources to be their best. As part of our overall rewards, we offer benefits programs designed to help you maintain a healthy lifestyle including health, dental and vision insurance. We also offer other benefits like paid time off, financial and savings programs, 401k employer matching, and access to our employee assistance program and other discounts.

The Role: Dental Dreams LLC in Washington, DC (Georgia Ave) is now hiring Receptionists to join our talented and dedicated team. This position will be focused on scheduling appointments, assist with operational goals, and provide excellent customer service. Who Are We: Dental Dreams LLC is a dynamic, growing company with offices in eleven states and Washington, DC. Our mission is to provide high-quality dental services in first-class facilities to people in underserved communities. We hire only the most qualified dentists and staff committed to superior patient care. Benefits: Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K Responsibilities: Maintain a high level of customer service at all times Work as part of a team with emphasis on communication Schedule patient appointments per month and daily patient goals Answer phones and confirm appointments Greet and check-in patients Accurately verify dental benefits Maintain detailed patient records in a fast-paced environment Collect payments, co-payments, and deductibles Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Maintain a clean and professional office environment Assist with presenting and/or explaining treatment plans Qualifications: Bilingual (Spanish) Customer Service experience Dentrix and/or Eaglesoft KOS Services Inc. / Dental Dreams LLC is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

We are seeking a friendly and organized Front Desk Receptionist to join our team. In this role, you will be the first point of contact for our clients and visitors, providing exceptional customer support and administrative assistance. The ideal candidate will possess strong communication skills, proficiency in office software, and the ability to manage multiple tasks efficiently. Duties Greet and welcome visitors in a professional manner. Answer phone calls and manage phone systems, directing inquiries to the appropriate departments. Provide excellent customer support by addressing client questions and concerns promptly. Perform data entry tasks accurately and efficiently. Manage calendars, scheduling appointments, and coordinating meetings. Maintain organized office files and records. Answer telephone and direct calls. Assist/greet visitors, staff, and clients. Provide full service administrative support duties that include check-in and check-out of program clients in the NextGen EPM system. Assist with general administrative tasks to ensure smooth office operations. Communicate effectively in both English and Spanish is a plus. Requirements Previous experience in a receptionist or administrative role is preferred. Proficient in using computer systems and office software (e.g., Microsoft Office Suite). Strong typing skills with attention to detail for data entry tasks. Familiarity with calendar management tools. Excellent verbal and written communication skills. Ability to multitask and prioritize effectively in a fast-paced environment. A positive attitude with a commitment to providing outstanding customer service. Join our team as a Front Desk Receptionist where you can make a positive impact on our clients' experiences while developing your administrative skills in a supportive environment.

This position will be responsible for assisting the Program Coordinator, Studio Manager, faculty, staff, and students during scheduled classes and Open Studio periods with their course-related technical fashion design projects. Essential Functions Assist the students during selected classes and Open Studio periods. Provide support to the faculty and the staff by assisting with technical work related to the academic program. Assist the students during scheduled technical fashion design classes. Work independently and assist with the day-to-day operation of the fashion design studio.

Ultimate Staffing Services is actively seeking an Administrative Office Assistant for a temp-to-hire opportunity in Towson, Maryland. This role offers a dynamic environment and the chance to support a dedicated team while contributing to smooth office operations. The position provides the potential for growth and advancement within the organization, with a salary of up to $45,000 annually. Responsibilities: Greet clients and visitors with a professional and welcoming demeanor. Answer and route phone calls efficiently, handling basic inquiries. Manage incoming and outgoing mail and courier services. Maintain a clean and organized reception area. Provide administrative support to the tax team and assist with tax clients. Support the Director of Tax and Firm Leadership with administrative tasks. Perform data entry, document preparation, and filing. Coordinate meeting rooms and refreshments as needed. Qualifications Strong organizational and multitasking abilities. Excellent communication skills, both verbal and written. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to maintain a professional appearance and demeanor. Previous administrative or office experience is a plus. Required Work Hours Monday through Friday, first shift. Benefits The position offers competitive pay, ranging from $21.63 to $24.03 per hour. Travel time is approximately 0%, providing a stable work-life balance. Additional Details This is a temp-to-hire position, offering the potential for a permanent role within the company. The role is onsite, requiring a physical presence in the office. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.