Office Assistant Jobs in Limerick, PA

Our client, a prestigious private organization, is actively seeking a Front Desk & Member Services Associate to join their team in Gladwyne on a contract-to-hire basis! This is an exciting opportunity for a polished and service-oriented professional to provide high-level hospitality and administrative support in a dynamic, fast-paced environment. About You: Ability to work a Tuesday-Saturday schedule from 4:00 PM - 10:00 PM 3+ years of experience in a high-end hospitality or customer service role Exceptional communication skills and a professional, welcoming demeanor Proficiency in reservation and point-of-sale systems; experience with SevenRooms, Jonas, or similar platforms preferred Strong administrative skills, including proficiency in Microsoft Office (Word, Excel, Outlook) High level of attention to detail and ability to multitask in a fast-paced setting Comfortable handling confidential information and maintaining a high level of discretion The Job: Serve as the first point of contact for members and guests, providing an exceptional front desk experience Manage reservations for dining, events, golf, and athletic activities using internal systems Provide administrative support across departments, including sending communications, managing reservations, and assisting with special projects Facilitate mailings, proofread documents, and maintain organized digital records Process take-out and delivery orders using the POS system and mobile app Assist members with car service arrangements and other concierge-style requests This is a contract-to-hire opportunity paying up to $36/hour while temporary and $60,000 annually if permanent. This candidate will work onsite at the Gladwyne location and will be working a schedule of Tuesday-Saturday, 4PM-6PM. If you are a detail-oriented professional with a hospitality mindset and a passion for providing exceptional service, apply today with your MS Word resume! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you! Beacon Hill. Employing the Future (TM)

Full time in local Glenside office, 5 days a week Assist accounting department with certified payrolls Full medical benefits including medical, dental, visions, disability and matching 401(k) year-end bonus, 1/2 day on Friday from Memorial Day to Labor Day Qualifications B2GNOW LCPTracker Elations Must be well organized and self-motivated

Seeking a polished and professional Administrative Assistant / Office Manager to support an intimate firm in Malvern, PA! Seeking candidates out of financial or professional service firms. This role will provide administration and accounting function, while expressing a positive attitude, strong work ethic, attention to detail, and ability to take leadership of projects. This role is 100% on site. If you're interested in this exciting opportunity, apply today! RESPONSIBILITIES: Book travel and prepare travel agendas for employees. Schedule and coordinate staff and other meetings. Assist with managing calendars. Answer telephones. Greet guests and coordinate visit. Perform data entry into customer relationship management (CRM) system. Provide leadership in meeting planning, including the firm's annual meeting. Perform administrative tasks associated with operating an office, including filing, organizing, expense management, record keeping, etc. Support the CFO with accounting support (billing, invoicing, etc.) REQUIREMENTS: 2+ years of prior administrative experience in a financial or professional services firm required Experience with Customer Relationship Management (CRM) systems preferred Familiarity with booking corporate travel. Willing to work full time on site at the company's Malvern office. Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion. 42400 #PHILLYAFT

What's the job? The Administrative Assistant reports to the Business Operations Manager and also supports administrative duties for the CEO. The role is responsible for coordinating a wide range of administrative procedures in order to ensure organizational effectiveness and efficiency of executive leadership in our Malvern Headquarters. What will you do? Prepare and complete regular reports for the CEO communicating status of successes and progress to key performance indicators. Create and assist with the preparation of presentations and proposals for CEO and Business Operations Manager. Manage site contact lists as well as relevant customer data. Work with the support teams to ensure information relevant to our support activities is available and shared efficiently & effectively within the company. Develop and enhance internal and external systems for communication. Arrange and manage executive and management team schedules, calendars, appointments, bookings, and travel arrangements (as needed). Coordinate executive communications, including conference calls Assist in the coordination and execution of various projects including project management tasks. Coordinate and arrange events for support groups to take place outside of the workplace, such as staff meetings, offsite meetings, training events, and conferences. Assist in preparation and distribution of agendas, proposals, cost estimates, and briefing documents for internal and external meetings. Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time. This includes support for remediation and due diligence tracking activities and related invoicing. Design and implement filing systems, and ensure filing systems are maintained and current What do you bring? High School Diploma 3-4 years of professional experience assisting at the executive level Excellent verbal, written, analytical skills, time management, and travel logistics. Proficient in Outlook, Excel, Microsoft Word, Powerpoint, and SharePoint with an ability to become familiar with firm-specific programs and software such as SAP Concur, Sales Force, Dodge and CoStar. Strong administrative, organizational, project management and problem-solving skills with impeccable multi-tasking abilities. Friendly, professional demeanor, exceptional interpersonal skills and ability to build a strong internal network. Team orientated philosophy and strong problem-solving skills. Ability to work effectively with minimal supervision, to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines. Must demonstrate passion, enthusiasm, and sense of humor. Eager to tackle new projects. Communicate effectively with a variety of constituent groups such as senior management, peers, and outside vendors. Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing industry publications. Comfortable in both a leadership and team-player role, able to delegate responsibilities as well as to lead meetings. What are our perks? We provide unique options to fit your unique lives! Our Total Rewards Program is customizable to accommodate your needs. Our menu of flexible options includes, but is not limited to: Excellent healthcare options: Medical, vision, prescription & dental Family Focus & Balance: Parental leave, paid time-off and Employee Assistance Program Financial Security: Competitive 401(k), Company-funded Retirement Accumulation Plan and Employee Stock Purchase Program (PEG) Tuition Reimbursement: Continuing education for every season of your career Pet Insurance options: Insurance plan & prescription discount program for your furry friends Employee Recognition Programs PerkSpot: Our exclusive one-stop online discount marketplace LiveWell: Rewarding you for living a healthy lifestyle At Saint-Gobain, our employees have pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, & Collaboration. Our company encourages diversity and inclusion in all its forms while our products make the world a more beautiful, safer, and sustainable home . Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.

We are seeking a dedicated and customer-focused Administrative/Customer Service Assistant who will support and report directly to International Sales Account Manager. The ideal candidate will be responsible for entering customer orders from initial processing of the order and ensuring a successful on-time delivery at the desired destination. This includes timely and accurate order entry, order expediting, processing changes and continually communicating with the internal team and customers on order status as needed. The ability to communicate clear and concise information to multiple parties is required. Duties: - Provide world-class customer service by addressing customer inquiries, resolving issues, and ensuring customer satisfaction. - Update International Account Manager if there are issues with any order or project. - Respond promptly to customer emails, messages, and calls, ensuring timely resolution of all customer issues. - Enter customer data and update records accurately to ensure seamless communication. - Develop and maintain positive relationships with clients to increase customer loyalty and retention. - Collaborate with internal teams to resolve complex customer issues. - Meet or exceed customer service targets, ensuring high levels of customer satisfaction. Skills: - Strong data entry, organizational and time management skills. Attention to detail is a must. - Excellent communication and interpersonal skills. - Ability to work well in a fast-paced environment and manage multiple tasks simultaneously. - Microsoft Office and QuickBooks experience is preferred. Qualifications: - Minimum 3 years experience in B2B customer service. - Prior experience in managing customer relationships. - Positive team player with a "can do" attitude. Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Benefits: 401(k) Health insurance Life insurance Paid time off Schedule: 8 hour shift Day shift Work Location: In person

Heritage Consulting Group is a national firm that advises owners and developers of historic buildings through the development process, helping them to secure federal, state, and local incentives. Heritage has completed thousands of adaptive reuse projects throughout the country including many of the nation's most iconic buildings. Heritage is based in Philadelphia and has a staff of approximately 25 employees in various locations across the country. JOB SUMMARY Heritage Consulting Group's Administrative Coordinator is highly organized and proactive in managing day-to-day administrative tasks ensuring smooth operation of both office and remote staff. Reporting to the President, the Administrative Coordinator possesses excellent communication skills, acute attention to detail, and superior ability to multitask efficiently. The position will be based in either the Philadelphia or Kansas City office. This is not a remote position. RESPONSIBILITIES INCLUDE Provide comprehensive administrative support to the company, including managing schedules, arranging meetings, and preparing project documents and proposals. Oversee office operations, including ordering supplies, managing office equipment, and ensuring a clean and organized workspace. Assist project leads with opening and closing projects and assist with file and record management. Organize and maintain paper and electronic project records and documentation. Maintain and update databases and filing systems, project records, client contacts, office and administrative records, ensuring all information is accurate and easily accessible. Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Assist with planning and coordinating company events, meetings, and client presentations. Ensure all office operations comply with company policies and regulatory requirements. Assist in the accounts payable process by uploading invoices, and coding and verifying accuracy of invoices. Assist with employee expenses, collecting and ensuring prompt payment. Other duties as assigned by Leadership team. QUALIFICATIONS An Associates or Bachelors degree is required; candidates with experience or interest in Historic Preservation, Architectural History, History, Business Administration, Office Management, or related fields preferred. Minimum of two (2) years in a consulting or professional services environment. Excellent organizational skills and multitasking abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Work, Excel, PowerPoint, Outlook) required; familiarity with InDesign desired. Familiarity with office management software and tools. Detail-oriented with a high degree of accuracy. Ability to work independently and as part of a team. Professional demeanor, proactive approach, and a strong sense of responsibility.

Cornerstone is an independent, privately held firm that integrates business acceleration strategy, human capital (people), and wealth planning and transfer to help our clients endure. Most of our clients are privately held businesses, many of which are family owned and for high net worth families. In addition, the firm specializes in the structuring and administration of Life Insurance. Our office is located in Allentown, Pennsylvania and we celebrated our 40 th anniversary in 2023. This position is in our office, not remote. Position Summary: The Administrative Coordinator will be providing a high level of service to our President/CEO as well as other Advisors, helping them coordinate extremely active calendars, meetings (internal and external), travel, and speaking with our clients and advisors in a professional and gracious manner. Support to other team members as well as general office support will be expected. This role also includes overseeing all operational aspects to keep the office running efficiently. Essential Functions: Administrative Assistance: Calendar management in MS Outlook Schedule internal and external client meetings (both in person and via Zoom or MS Teams) Update and manage scheduling lists, contact lists, and task lists Coordinate and manage travel itinerary Entering and maintaining detailed client information in a CRM database Develop strong familiarity with clients, carriers, vendors and client relations. Screen incoming phone calls Exercise superior judgment on transferring calls, taking messages, or getting the caller to the appropriate party Draft emails Take an active interest in the President/CEO's activities and be anticipatory and proactive with deliverables Become familiar with President/CEO's Top 20 cases/clients/advisors Draft emails, memo's, letters, meeting notes, billing Prepare presentations, approach kits, including copying and binding material Scope of work preparation, tracking and billing Dictation/transcriptions - letters, meeting notes, etc. Mass emails, Holiday cards, request for clients financials from clients Order assessments for Cornerstone's Human Capital Development services Serve as Office Manager ad hoc including Ordering, coordinating and setting up lunches Ideal Candidate Will Possess the Following: Minimum of 4-6 years of experience working as an Administrative Assistant (experience in the Financial Services industry a plus) Experience supporting Senior executives Ability to function effectively while under pressure in a fast-paced and evolving environment Ability to juggle many tasks at once, and quickly shift gears and re-prioritize as needed Ability to remain patient, flexible, and focused Superior communication/interpersonal skills both verbal and written Superior follow-through, and organizational and task management skills Superior response time to heavy email communications Highly detail-oriented with superior follow-through Extremely presentable and articulate Team player Strong customer service orientation Strong initiative to accomplish tasks, meet deadlines, and take an active interest in current projects Strong initiative to understand our business and key relationships to perform more effectively Proficient in Microsoft Word, Excel, and Outlook (Powerpoint, Visio and/or CRM a plus) Experience with heavy calendar management using Outlook Positive, pro-active, can-do attitude Duties change frequently as needed Compensation / Benefits: Attractive annual compensation package is commensurate with experience Comprehensive benefit package includes medical, dental, life, disability, Safe harbor 401(k), Eligible for annual bonus based on firm's net profit and employee's job performance and attitude

Great opportunity with growing company. Pacer Financial is an independent financial wholesaling firm that markets financial products such as Pacer ETFs to financial advisors and registered independent advisors. Pacer ETFs launched in June 2015 and has grown to $43 billion in assets under management. Primary Function Provide administrative support to the Administrative Manager with high performance standards. Additionally, this person must be well organized, dependable, hardworking and flexible in their day-to-day routines. Responsibilities Will Include but are not limited to: Compiling and processing weekly expense reports Answer calls regarding expenses Fill in for receptionist as needed Other Administrative tasks as needed Required Experience Ability to work in a fast-paced environment, multi-task and manage multiple projects Ability to work well independently, stay highly organized, and take direction Excellent oral and written communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint)

We are seeking a detail-oriented and organized Administrative Assistant/Clerk to support our office and steel fabrication shop operations. This role will assist with administrative duties, paperwork, scheduling, organization, and compliance tasks while providing support to the Plant Superintendent in the shop. The ideal candidate is comfortable working in a shop or construction environment and can adapt to both office and industrial settings. This position is 100% on site. RESPONSIBILITIES Provide administrative support to office staff and Plant Superintendent. Assist in scheduling meetings, managing calendars, and handling correspondence. Organize and maintain files, ensuring proper documentation and record-keeping. Coordinate communication between office and shop personnel. Order and maintain office and shop supplies as needed. Perform general clerical duties, including data entry, scanning, and filing. Occasionally visit the fabrication shop to assist with administrative tasks as needed. QUALIFICATIONS Previous experience in an administrative or clerical role (manufacturing, construction, or industrial setting is a plus). Strong organizational and multitasking skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software. Ability to work in both an office and shop environment. Excellent communication skills and attention to detail. Ability to handle confidential information with professionalism. Comfortable in a fast-paced, hands-on work environment. Experience with I-9 verification and employee documentation is a plus. Familiarity with steel fabrication or construction industry processes is a plus. Bilingual (English/Spanish) is a plus. WORK ENVIRONMENT Office-based with occasional work in the shop environment. Exposure to noise, dust, and industrial equipment when in the shop. Must be able to wear appropriate PPE (Personal Protective Equipment) when required. JGM offers a competitive wage and benefit package: Medical, Vision & Dental PTO & Holidays 401(k) + Matching Life Insurance Short/Long Disability Employee Assistance Program Generous Referral Program Training and Further Education This job description is subject to change based on the needs of the business and is not all-inclusive. JGM is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

As innovators of premium baby gear with timeless style, Nuna is a Global Brand, growing exponentially in the US Market. Nuna's corporate office is nestled in scenic Berks County, PA, within a mile of turnpike exit 298. Our quiet location promises the luxuries of a low-stress commute and a 360 view of nature. Like our high-quality baby gear, our health and welfare benefits are superior, boasting an onsite state-of-the-art gym facility coupled with a $0 Copay / $0 Deductible Medical & Prescription Plan Design and a 401(k) with 6% Employer Match. Currently we are seeking a Brand Administrative Assistant to provide exceptional and efficient project, administrative, and clerical support to the Company's Brand department in the achievement of both department and company goals. This will include maintaining the brand team's project schedules, organizing and maintaining all brand files, processing and tracking invoices and assisting with other administrative duties and projects as needed. Essential Duties and Responsibilities Administrative: File all completed graphic and video projects and edited photos appropriately on the internal server and digital asset management system (DAM). Assist the team with project schedules via the Company's project management software. Support department's expense reporting via uploading applicable receipts to Company's expense reporting platform. Assist in tracking department expenditures for both digital marketing and brand. Process all incoming invoices, save to server and track in internal budget document. Manage, maintain and upload video files to the Company's video-sharing platform. Assist with capture preparation related to logistics and/or administrative tasks for photo shoots. Supporting all translation requests and collaboration with specific regions. Other: Flawlessly maintain department documents on appropriate file servers and repositories, aid in the adherence to department protocols and procedures for document assets. Actively participate in continuously seeking ways to improve asset management, record file and maintenance, workflow procedures, best practices, standard operating procedures, and reoccurring tasks, etc. Establish and maintain effective, cooperative and collaborative working relationships with team members, colleagues, customers and cross-functional teams. Contribute to the business team effort by accomplishing other related tasks as needed. Perform other duties and special projects as assigned. This position description is intended to provide a summary of the major duties, tasks, and responsibilities of this position and shall not be considered an exhaustive listing of all work requirements. Requirements and Qualifications Experience and Education: Three (3) to five (5) years of administrative or executive support experience in a corporate environment. Experience with a global organization in a consumer-packaged goods industry is highly desirable. GED or High school diploma required; Associate Degree preferred or appropriate formal training in a related discipline or equivalent business experience. Skills & Competencies: Possess superior file management & organization skills, both hard copy and electronic. Flawless execution of administrative activities, with high attention to detail, organization and process. Skilled at mitigating distractions and maintaining focus at the task at hand. Strong presentation skills; conveying information with precision and accuracy. Adept at learning quickly and applying insights from past efforts to new situations. Exceptional writing and proof-reading skills. Flexible, positive attitude with the ability to accept constructive feedback. Welcomes stepping outside the comfort zone to tackle new, never done before tasks. Works with a strong sense of urgency and responsiveness while not sacrificing quality. Excellent planning, project management and organizational skills to effectively manage numerous department activities and resources simultaneously; ensuring deadlines are met. Seeks continuous improvement in all tasks and processes. Equally adept at active listening as well as communicating. Demonstrated passion, ability and willingness to continuously acquire new knowledge and competencies. Ability to be flexible in response to changing priorities and needs. Comfortable with ambiguity. Technology Advanced: Excel. PowerPoint. Strong command of : MS Word. MS Access. MS Outlook. Familiarity with : Digital asset management system: MEDIA VALET preferred. Video sharing platforms: VIMEO preferred. Expense software: BILL preferred. Project management software: WRIKE preferred. Ability to proficiently learn new software with ease. Other: Employees who are in a Non-Exempt position must accurately complete, obtain approval from their manager, and timely submit a timecard in the form provided by the Company as it coincides with the Company's bi-weekly payroll schedule. The ability to work extended hours as business needs warrant, may on occasion include nights and weekends. Applicants must be currently authorized to work in the United States on a full-time basis.

Insight Global is looking for an Administrative Assistant to join their small insurance team in Allentown, PA. Responsibilities Include: - Monitor / Manage in-coming calls and emails relating to commercial customer service requests and determine action needed by documenting it in client management system EZLynx. - Setting any needed follow-ups and assignments. - Answering in-coming calls and documenting change requests, claims follow ups or other service work. - Managing up-coming renewals with the renewal Tracker / Air Table Spreadsheet - Assisting in underwriting, renewal offer summation, binding, updating the client management system and completing the back-end documentation of the sale or renewal

Our firm: Henry & Grogan, an immigration law firm with over three decades of experience, is looking for an Administrative Assistant to support our firm's three attorneys in serving the immigrant community of Philadelphia. An ideal candidate would have a passion for organization, and share our empathy for the underserved communities of our client base. We are open to candidates with a broad base of experience. Responsibilities: Act as the point of contact between attorneys and a diverse client base Manage information flow in a timely and accurate manner Manage firm calendars and schedule meetings Prepare cover letters, applications, and petitions for submission to government agency Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Skills: Spanish Fluency Required Bachelor's Degree or prior administrative experience Preferred Excellent MS Office knowledge Outstanding organizational and time management skills Excellent verbal and written communications skills Discretion and confidentiality and ability to handle sensitive client information Job Types: Full-time, Part-time, Contract

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Company: Pioneer Academics Data and Process Specialist Location: Hybrid - Jenkintown, PA (Hybrid 2 days remote (Mon & Fri), 3 days in-office (Tues-Thurs) Compensation: Commensurate with Experience Company Description: Pioneer Academics is a growing global organization that offers transformative co-curricular educational programming to students from around the world. Based in the Philadelphia region, Pioneer has employees working in multiple countries ranging from business development to instructional design. Culture in this team is prioritized and celebrated, and key aspects of that culture include integrity, accountability, and the keen ability to seek AND solve problems to spark innovation. Pioneer Academics has the rare combination of being a values-prioritizing public benefit corporation that has also been named to the Inc 5000 list of fastest growing companies. Mission of the Position: The mission of this role is to help the Admissions team. The role will be responsible for processing and communicating appropriate responses to applicants in a timely fashion. The incumbent will have to ensure that the admitted scholars complete enrollment requirements by the given deadlines. The role will direct projects including, but not limited to, verification process, congratulations calls, payment confirmations, Admissions Mailbox, etc. They will also communicate post-decision-related issues or concerns to the Data and Process Manager and proactively assist with troubleshooting. The responsibilities will also include generating relevant admissions data at all different stages of the admissions and enrollment processes, including scholarships, drops and associated feedback, etc . The incumbent will execute the scholarship application process and, as/when appropriate, direct the Data and Process Coordinator in ensuring scholarship information is prepared and ready for scholar admission and placement. The incumbent will provide technical support and training to team members on data systems and processes, identify ways to improve relevant processes and streamline workflows as appropriate. Key Criteria/Requirements The role requires strong relationship development capabilities and excellent project management skills. The ideal candidate needs to be detail oriented, solution driven and to have high levels of emotional intelligence. ● 3+ years' experience with process-related functions including administration, operations, and communications. ● Strong technical orientation to design processes around newly implemented systems. ● Exceptional attention to detail and strong organization, time management and problem-solving skills. ● Ability to work extended hours and weekends and maintain high-quality work during peak enrollment periods. ● Ability to work independently, manage priorities, and meet deadlines. ● Possess discretion and judgment to handle confidential information and data in a professional manner. ● Excellent interpersonal, oral, and written communication skills. ● Proficiency in Google spreadsheets and Excel is a must ● Experience with CRM or ERP systems a plus ● Experience in Operations or process-specific design, implementation, and execution. Experience in data management and process optimization. ● Knowledge of pivot tables, v-look ups, Zoom and/or Asana functions.

Our client, a prestigious insurance firm in Center City, is seeking an Administrative Assistant to support a Managing Director and their team. This is a collaborative role, and the ideal candidate has three years of administrative experience and has strong Microsoft Office skills. Duties include, but are not limited to: Coordinate the Underwriting and Proposal process (including typing, dictation, copying and binding). Work with team to finalize all documents. Schedule appointments, handle catering, travel arrangements and submitting time and/or expense reports for team. Maintain and update documents in all relevant systems. Maintain workflow process. Handle phone calls and mail. Perform other duties and projects that may include researching prospects, dictation, training peers, assisting other units. Attend meetings relating to position. Pursue a program for personal and professional development. Qualifications: A high school diploma with 3 years of administrative experience High proficiency in MS Office Suite. Excellent spelling and grammar skills. Ability to exercise independent judgement, discretion and confidentiality. High level of organizational skills and ability to multi-task. Ability to perform under pressure. Professional demeanor.

Leonardo Helicopters is a multinational company, producing helicopters deployed in more than 150 countries across the globe. Leonardo Helicopters' U.S. headquarters has been in Philadelphia since 1980 and is home to a world-class production facility, maintenance center, training academy and stellar engineering team. We offer competitive compensation, exceptional benefits with a free healthcare option, 401k match, generous paid time off and much more. Summary of Position: The Supplemental Type Certificate (Organization Designation Authorization (ODA) Associate Administrator is responsible and accountable and has authority to successfully oversight STC projects on behalf of the FAA as assigned by the Lead ODA Administrator, advising, and working closely with the STC Applicant team. As a Mechanical Systems DER serves as the Subject Mater Expert on aircraft mechanical systems and provides FAA approval for the associated certification documents. Responsibilities: Provide oversight specific STC design approval programs in adherence to all FAA and ODA approved processes and procedures. With Engineering staff and ODA Project Engineers, review and approve project plans, compliance checklists, conformity inspection plans, substantiation lists, unit member assignments, exemptions, issue papers, special conditions, and other necessary certification documentation. Schedule and chair FAA board meetings in support of STC projects. Interface with the FAA for assigned projects. Work closely with applicant engineering to ensure applicant showing of compliance and ODA finding of compliance for assigned STC projects. Under the Lead ODA Administrator, ensure the optimum certification and engineering methods are applied to achieve regulatory compliance. Coordinate ODA Unit Member (UM) assignments, training, and guidance. As a DER, serve as the primary point of contact for all certification activities related to mechanical systems, and components. Oversee mechanical systems design, environmental, ground and flight test programs. Provide FAA approval for mechanical systems certification documents as delegated by FAA/ODA. Education: BS degree in Mechanical/Aerospace Engineering, MS degree is preferred Experience: Minimum of 10 years of relevant aviation or aerospace industry experience In depth knowledge of all phases of aircraft design, testing, system safety, approval, FAA certification, manufacturing, inspection, service and continued operational safety ODA Administrator experience OR Must be able to meet the requirements contained in FAA Order 8100.15 to act as an ODA administrator, subject to approval by the ODA FAA OMT

Our client, an asset management firm in Conshohocken, is seeking a temporary Administrative & Reception Coordinator to join their team, starting this May through November. This onsite role offers a great opportunity for a detail-oriented professional to support both administrative operations and front desk responsibilities in a highly visible position. The schedule for this role is Monday through Friday, 9AM-3PM. About You: 2+ years of administrative, reception, or office support experience Ability to manage multiple priorities in a fast-paced environment Strong organizational and time management skills High level of confidentiality, ethics, and integrity Proficiency in MS Office Suite (Excel, PowerPoint, Outlook, Word) Strong business writing and communication skills The Job: Manage calendars, travel arrangements, and scheduling for the team Handle front desk reception duties, including answering calls and welcoming guests Maintain and organize marketing materials, client communications, and electronic files Oversee conference room bookings, catering, expenses, and invoices Assist with team events, recruiting, and special projects as needed This contract opportunity is onsite from May through November, working a 9AM-3PM, and is paying up to $30/hour. If you are a proactive and organized professional looking for an engaging role within an innovative and growing firm, apply today with your MS Word resume! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Insight Global is looking for an Administrative Assistant to join their small insurance team in Allentown, PA. Responsibilities Include: - Monitor / Manage in-coming calls and emails relating to commercial customer service requests and determine action needed by documenting it in client management system EZLynx. - Setting any needed follow-ups and assignments. - Answering in-coming calls and documenting change requests, claims follow ups or other service work. - Managing up-coming renewals with the renewal Tracker / Air Table Spreadsheet - Assisting in underwriting, renewal offer summation, binding, updating the client management system and completing the back-end documentation of the sale or renewal Skills and Experience - Strong document management experience - Customer Service skills - Business Mathematical skills - Proficiency with Microsoft Office Suite - Interest in growing in the insurance industry

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite