Office Assistant Jobs in Lawndale, CA

Do you enjoy utilizing organizational, customer focused skills, while handling the everyday occurrences in a successfully operating office? The Corban Group in Anaheim, CA is looking for an Office Assistant to play a key role in running and coordinating the day-to-day operations in a fast-paced office. Our formula for success has been to put our customers first and treat them with honesty and integrity. If you are a strong, proactive office leader that is looking to utilize and share their skills and ideas, please apply today! Minimum Requirements: Bachelor's degree preferred 2+ years of experience managing a busy office Intermediate to advanced skills with MS Office Suite CRM experience preferred This position requires that you possess the following skills: Ability to prioritize projects and manage time Provide outstanding customer service Excellent communication; both verbal and written Good-nature, positive attitude Self-directed initiative A desire for continuous learning Ability to adhere to complex regulatory and compliance requirements Responsibilities: Putting client needs first is deeply rooted in our culture and at the core of everything we do. In providing excellent client service, you will: Answer phones and greet clients in a friendly, warm manner Record notes from client conversations in an accurate manner into CRM Complete and process new client applications; accuracy being pertinent Input prospects and keep database/CRM program up to date Process transactions Event planning Schedule meetings and appointments Various industry specific tasks Salary: $20 - $25/hr. Benefits: 401(k) match Bonus and commission potential Flexible schedule Hours: Monday - Friday, 9am-5pm About 2 evenings a month for seminars; flexible start time on the day of Presented by Advisor Employee Services Thank you for your interest in the Office Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website and the services provided ************************** We are not a staffing firm, but together have built a reputable and continuously expanding business model which allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Leading law firm in Orange County is seeking an Office Services Assistant. Ideal candidate will be proactive and possess excellent customer service and communication skills. Responsibilities include copying, scanning, binding, high volume printing, mail handling, conference room setups and maintenance, facilities related duties, backup receptionist and other duties as assigned. Proficiency with Microsoft Office, general business technology, batch printing and document capture software required. Qualified candidates will have at least 2-3 years of experience in office services (copying/ reprographics, catering, mail handling, reception) at a law firm or at a professional services company. Must be able to thrive in a fast-paced environment while ensuring excellent quality control of work product and maintaining efficient workflow. Salary range is $48-55k, depending on experience, qualifications and skills. Please apply with a current resume for immediate and confidential consideration.

Reputable litigation law firm in down town Los Angeles is seeking an experienced litigation secretary to join their team! The potential candidate will have 7 + years of legal experience with a background of labor & employment. This is a full-time position on-site M-F 40 hours a week. After the initial 90 days the schedule can go hybrid. They have two schedules starting from 8:30AM-5:00PM or 9:00AM-5:30PM. This position requires E-filing for state, federal and appellate courts. Strong calendar management as far as deadlines, and court appearances for the attorneys. The potential candidate should have judicial forms experience as well. Additionally, this position requires strong attention to detail when it comes to formatting, proof reading various legal documents. The candidate will have a strong knowledge working with tables of authority/tables of content. Proficient with MS office suite, Adobe PRO, and i-Manage. This firm offers a very competitive benefits package. If you meet the requirements, please apply and send your resume All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Law firm in Century City is seeking a Litigation secretary to support three Attorneys with civil litigaiton defense matters. This person will be highly organized and detail-oriented with at least 5 years' experience in Litigation. Draft and proofread legal documents such as pleadings, motions and subpoenas. Prepare Table of Contents and Authorities Multi-tasking abilities since we are a fast paced firm Calendar management - CompuLaw Transcription Expert knowledge of all electronic filings systems for State and Federal courts without assistance, including familiarity with CA court rules and procedures Maintain strict confidentiality of sensitive information and documents

We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks. The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO). RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond. Duties and Responsibilities: Administrative Support : HR Support: Provide administrative support to the Chief People Officer CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations. Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members. Office Management: Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence. Oversee office equipment and purchase office supplies. Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency In This Role, You'll Bring with You: Proven experience in administrative or executive support roles. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. Ability to maintain confidentiality and handle sensitive information with discretion. Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills. Previous exposure to cross-functional work between different departments is preferred. Benefits Cell Stipend Paid/Sick Time Off Standard RMS employer-paid benefits (full-time*) Physical Demands Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time. Traditional office environment but may require nonstandard workplaces. At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

Bilingual Receptionist - Food Distribution Industry (Immediate Need) ) Schedule: Full-Time, In-Office Vaco LA is working with a fast-growing food distribution company in Commerce, CA, seeking a Bilingual Receptionist to manage front desk operations and provide administrative support. This is a strictly temporary role, and we need someone who can start ASAP to help keep daily operations running smoothly. Why Join Us? Immediate start - make an impact right away. Work in a fast-paced, team-oriented environment. Great opportunity to gain experience in the food distribution industry. Key Responsibilities Answer and direct phone calls professionally. Greet and assist visitors, ensuring a welcoming front office environment. Maintain office supplies and keep the front desk organized and presentable. Provide basic administrative support to office staff as needed. Qualifications 2+ years of front desk or receptionist experience required. Bilingual in Spanish required. Experience in food distribution or a related industry preferred. Strong organizational and communication skills. We are looking for someone ready to start immediately-if this sounds like the right fit for you, apply today!

Office Assistant - Growth Opportunity in Real Estate & Housing Los Angeles, CA | On-site | Full-Time Menu Homes is a fast-growing manufactured housing company based in Los Angeles. We offer modern, affordable housing solutions and full-service project support across California. We are hiring an Office Assistant who is tech-savvy, organized, and ready to grow into a bigger role within our company. This is not your average admin job - we're looking for someone who can manage digital tools, support inbound leads, help us stay connected with customers, and keep the backend of our marketing and operations running smoothly. 🔹 Responsibilities: • Manage customer calls, inbound leads, and follow-ups using OpenPhone and HubSpot • Set up Calendly appointments, Google Meet, and Zoom links • Use Mailchimp, Hootsuite, and Zapier to manage campaigns and automate customer communications • Post and manage social media across Instagram, Facebook, X (Twitter), and TikTok • Track and update customer info using HubSpot CRM and Dropbox • Provide general administrative and sales support to the CEO and team • Use Mac systems confidently (we are an Apple-based office) • Help coordinate projects and stay ahead of key deadlines 🔹 Requirements: • Strong working knowledge of Mailchimp, Hootsuite, Zapier, and HubSpot • Experience managing content and engagement on IG, Facebook, X, and TikTok • Confident using Calendly, Zoom, Google Meet, and Dropbox • Professional phone presence and clear communication skills • Must be able to type, write clearly, and stay organized • Bachelor's degree required • Bilingual (English/Spanish) strongly preferred • Previous experience in real estate, housing, or customer-facing roles is a plus 🔹 What We Offer: • Room to grow into sales coordination, marketing, or project management • Direct exposure to real estate development and housing solutions • Small, mission-driven team focused on solving California's housing crisis • On-the-job training and leadership that supports your growth

Insight Global is looking for an office assistant to join their education client's team out in the Granada Hills area. The School Office Assistant supports the administrative functions of the school, ensuring smooth operations and providing assistance to students, parents, and staff. Key Responsibilities: Answering and directing phone calls Greeting and assisting visitors Managing student records and databases Handling mail and correspondence Scheduling appointments and meetings Assisting with school communications (newsletters, memos, etc.) Ordering and managing office supplies Supporting the administration with various clerical tasks Qualifications: High school diploma or equivalent Experience working in a school or law office setting Strong organizational and communication skills Proficiency with office software (e.g., Microsoft Office) Friendly and professional demeanor

We are looking for a responsible and detail-oriented assistant to manage order fulfillment at our office. You will be in charge of receiving orders, packaging our premium beachwear, and ensuring timely drop-offs with FedEx. The ideal candidate should be eager to learn about our products, organized, and reliable. Responsibilities • Receive and organize incoming orders at the office • Carefully package beachwear products according to brand standards • Coordinate and drop off shipments at FedEx • Keep track of stock and ensure smooth order processing • Learn and understand product types for efficient handling Qualifications • Responsible, detail-oriented, and proactive • Able to work independently and manage tasks efficiently • Interested in fashion and eager to learn about our products • Based in Los Angeles, CA and available part-time

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

Administrative Assistant - Luxury Goods Manufacturing - Onsite in Beverly Hills - $65,000-70,000 This is a once in a lifetime opportunity to join an incredible team and build a great career path. The Administrative Coordinator will be supporting an Operations Director, as well as their existing team with a variety of projects, as well as with heavy administrative responsibilities. The ideal candidate will have strong organizational skills and have the ability to communicate professionally with clients and leadership. This candidate should have experience in maintaining a database of client information and be able to recognize and solve any problems that may arise. In addition, you will be responsible for maintaining the executive's daily schedule and heavy calendaring. This is an incredible opportunity to grow and build a career within a supportive and fun team! Responsibilities Manage all incoming client calls and correspondence in a professional manner Handle calendaring, scheduling, and meeting operations on a daily basis Facilitate office operations and ensure the office is running smoothly from an office management perspective Partner with the Director of Operations and other executives on a variety of ad-hoc projects Update databases and workflows; maintain client accounts and troubleshoot systems Qualifications Bachelor's degree is preferred 1-3+ years in a professional services environment Strong organizational, communication, and analytical skills Detail oriented Proficient in Microsoft Office suite (specifically Excel) Please submit a resume for consideration.

Receptionist FLSA Status: Non-Exempt Reports to: Human Resources Dept. Employment Status: Full-time Building Resources is committed to creating a culture in which everyone has an equal opportunity to create, grow, influence, and lead. Our Core Values are essential to our success as we shape the conversation of what is possible when you lead with kindness, a positive mindset, gratitude, and self-awareness: Kindness: We believe kindness unlocks people and launches relationships, so we choose to be kind even when we could lose an entire relationship. Positive Mindset: We believe our thoughts have the power to shape our reality, so we ask, "What good can come from this?" in every situation, even when it seems like none can. Gratitude: We believe gratitude is intrinsically tied to our enjoyment of life, so we say "thank you" and "I'm grateful" as often as possible, even when WE don't feel appreciated or we are in hard situations. Self-Awareness: We believe that we all have blind spots, so we work to see ourselves from the other's perspective even when we feel100% correct. Work Ethic: We believe fulfillment and success follow diligent work, so we ask ourselves daily, "Am I proud of the work I did today?" even when we know we may not like the answer. JOB SUMMARY Our Front Desk Receptionist ensures a positive and welcoming initial experience for guests and employees at Building Resources, while also handling assigned administrative duties. Roles and Responsibilities: - Directing visitors to the correct offices - Providing excellent customer service to all visitors and employees. - Responding to all inquiries in a polite and timely manner. - Managing office inventory supplies, snacks, and coffee. - Place orders for the office supplies, snacks, and coffee. - Confirm paper and ink/toner is in all community printers. Placing orders upon approval. - Support HR in administrative reports (PTO, Health Benefit, Employee Training Census) - Coordinate office maintenance request (Aramark, printers) - Maintain the cleanliness/organization of kitchens and meeting rooms. - Follow all B.R. Building Resources Company policies and procedures - Additional duties as assigned by HR Manager Qualifications and Experience - High school diploma or equivalent - 1-2 years of related administrative experience - Excellent verbal and written communication skills - Excellent interpersonal and customer service skills - Ability to prioritize tasks and meet deadlines - Ability to function well in a high-paced and stressful environment - Bi-lingual in Spanish preferred but not required - Proficient with Microsoft Office 365 (Word, Excel, PowerPoint) - Experience with Quickbooks is a plus Physical Requirements: - It may require prolonged periods of sitting at a desk and working on a computer. - Must be able to lift to 15 pounds at times. Building Resources is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The ideal candidate will be responsible for assisting the CEO with structuring an efficient workflow for our organization. In this position, you should feel comfortable coordinating calendar appointments, using CRM's such as Slack & Monday, managing communications between vendors and clients, and being a self-starter/pro-active, as necessary. Responsibilities: Calendar Management: Coordinate and manage schedule, including meetings, appointments, and travel arrangements. Communication: Serve as the primary point of contact between the executive and team members, ensuring effective communication and follow-up. Vendor & Client Accounts: Ensure accurate record-keeping and timely communication. Documentation and Record Keeping: Prepare and maintain documentation, reports, and records as needed. Project Support: Assist in the execution of special projects, initiatives, and events as required. Administrative Support: Handle administrative tasks such as screening calls, managing emails, and drafting correspondence. Qualifications: Minimum 2+ years experience as an Executive Assistant, Account Management, or similar role. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficient in Google Suite, Slack, Monday, and/or other relevant software. Ability to handle sensitive information with confidentiality. High level of professionalism and attention to detail. Flexibility and adaptability to handle changing priorities. Benefits $20-$25/hour (pay varies based on experience and results) Collaborative and fast paced work environment Learn valuable skills for your own personal growth Learn how to invest in real estate properties Surrounded by like-minded entrepreneurs (great networking opportunity)

📢 ON SITE Part-Time Administrative Assistant Wanted - 20-30 Hours/Week We are seeking a motivated and outgoing tech-savvy multitasker with an obsession with organization! We're looking for a Part-Time Administrative Assistant to join our team for 20 hours per week! In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. ✨ What We're Looking For: Excellent computer skills and knowledge. Expert competency in Asana, SharePoint, Outlook, and Excel - This is a must! Experience in social media marketing and QuickBooks is a plus. Proven experience in an administrative support role. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. A proactive and positive attitude with the ability to work independently. Bachelors degree preferred Two years or more previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Highly organized with excellent time management skills and the ability to prioritize projects 💼 Key Responsibilities: Manage and track tasks and projects in Asana. Maintain and organize documents in SharePoint. Schedule, coordinate, and manage communications via Outlook. Create and manage spreadsheets, reports, and data analysis in Excel. Assist with basic bookkeeping and financial tasks using QuickBooks (if applicable). Support social media marketing efforts, including scheduling posts and tracking engagement. Provide general administrative support to the team as needed. Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings for CEO and take accurate minutes of meetings Manage CEO's email boxes including writing emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures 🌟 Why You'll Love Working with Us: Flexible hours to fit your schedule (20 hours/week). Work remotely or hybrid, depending on your location and preferences. Be part of a dynamic and collaborative team environment. Competitive hourly compensation. 📍 Location: Laguna Hills, CA Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities 📧 How to Apply: Email your resume and a brief cover letter highlighting your experience with Asana, SharePoint, Outlook, Excel, and any additional expertise in social media marketing or QuickBooks to ***********. Join our team and bring your organizational expertise and tech-savvy skills to the next level! 🌟

We are seeking a highly organized and detail-oriented Lab Administrative Assistant to support our laboratory operations in Corona, California. This role plays a crucial part in ensuring the smooth administrative functioning of the lab by managing documentation, coordinating schedules, maintaining inventory, and assisting with compliance requirements. The ideal candidate has strong administrative skills, excellent communication abilities, and a proactive approach to problem-solving. Key Responsibilities Administrative Support: Manage daily administrative tasks, including handling emails, phone calls, and correspondence related to lab operations. Data Entry & Record-Keeping: Maintain accurate and up-to-date records of lab reports, test results, and regulatory documents. Inventory Management: Track and order lab supplies, ensuring stock levels are maintained for smooth workflow. Scheduling & Coordination: Arrange meetings, manage calendars, and coordinate lab-related appointments. Compliance & Documentation: Assist in maintaining compliance with regulatory requirements by organizing and updating safety procedures, certifications, and documentation. Communication & Reporting: Prepare reports, presentations, and other necessary documents to support lab operations. Team Support: Provide administrative assistance to lab staff, ensuring efficient communication and workflow coordination. Office Organization: Maintain a clean, organized, and well-functioning lab office to enhance productivity. Qualifications & Skills Education: High school diploma or equivalent required; Associate's or Bachelor's degree in a related field preferred. Experience: Previous administrative experience in a lab environment or related industry is a plus. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management. Organization & Multitasking: Strong attention to detail, time management, and ability to prioritize tasks effectively. Communication: Excellent written and verbal communication skills with a professional demeanor. Problem-Solving: Ability to identify issues, propose solutions, and support lab efficiency. Benefits Salary: DOE (depends on experience) Health and dental insurance Paid time off and holidays 401(k) retirement plan If you are a detail-oriented and proactive professional looking for a full-time, in-office role in Corona, California, we encourage you to apply for this Lab Administrative Assistant position!

The Litigation Secretary provides high-level administrative and secretarial support to attorneys within the litigation department. This role requires a strong understanding of legal procedures, excellent organizational and communication skills, and the ability to work independently and as part of a team. Essential Duties and Responsibilities: Calendar Management: Manage complex attorney calendars, including scheduling meetings, court appearances, depositions, and travel arrangements. Proactively identify and resolve scheduling conflicts. Coordinate with clients, opposing counsel, and court personnel to schedule appointments. Document Management: Prepare, review, and proofread legal documents such as pleadings, motions, discovery requests, and correspondence. Maintain electronic and physical files, ensuring accurate and organized records. E-file documents with courts and other agencies as required. Assist with the production of documents for discovery requests. Case Support: Conduct legal research and prepare case summaries as directed. Assist with the preparation of trial exhibits. Manage billing records and prepare invoices. Assist with the organization and preparation of depositions and hearings. Communication: Communicate effectively with attorneys, clients, opposing counsel, and court personnel via phone, email, and in person. Maintain professional and confidential communication at all times. Administrative Support: Order office supplies and maintain inventory. Assist with travel arrangements, including booking flights and hotels. Perform other administrative duties as assigned. Qualifications: High School Diploma or equivalent required; Associate's Degree in Paralegal Studies preferred. Minimum [Number] years of experience as a Litigation Secretary or in a similar role. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of legal terminology and procedures. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Ability to maintain confidentiality. Strong work ethic and a professional demeanor. Preferred Qualifications: Experience with legal practice management software. Experience with e-filing systems. Experience in All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Insight Global is looking to onboard an Office Coordinator for a client in Irvine, CA. This individual will be responsible for supporting directors and leaders of product within the Innovation Organization and will be responsible for managing day-to-day administrative tasks and ensuring a productive and efficient work environment. This role requires excellent organization skills, attention to detail, and the ability to multitask in a fast-paced environment. This individual must have excellent presentation skills and experience with PowerPoint. This is a 3-month contract to hire and will be onsite 5 days a week in Irvine, CA. Duration: 3-month contract-to-hire Hourly Pay: $22-25/hr Must-Haves: 2+ years of experience as an Office Coordinator, Admin, Executive Assistant, or in a similar role Extensive experience with MS 365, including PowerPoint (Canva is a plus) Excellent communication skills Exceptional organization and task management skills Ability to prioritize multiple tasks and be adaptable in a fast-paced environment Plusses: Background in healthcare Experience with Canva

Litigation assistants are an integral part of our litigation teams. They are responsible for providing support to attorneys, paralegals and trial fellows. Duties include assisting attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance. Must be proficient to advanced user of Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of iManage (or other similar document management system) is a plus. Job Functions Responsible for drafting/editing/proofreading of forms, documents and correspondence Mark tables of authorities and tables of content; e-file on the various ECF and other filing platforms Contact court clerks re local rules and prepare courtesy copies when needed Prepare hearing and exhibit binders for attorneys Coordinate travel arrangements and process expense reimbursement requests Perform time and data entry as well as general file management according to the standards required by the firm Manage multiple calendars, including heavy scheduling of meetings, hearings and conference calls Organize meetings, events and trial logistics; order court reporters and audio-visual equipment Ensure documents are sent to docketing in a timely manner Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm data Review prebills, monitor due dates for client invoices Other tasks as needed as assigned by office manager, paralegals, or attorneys Requirements 5+ years of complex civil litigation experience as a legal secretary or as an administrative assistant in a law firm or legal department, High school diploma or GED certificate; Associates or Bachelor's degree preferred Experience e-filing on various platforms and knowledge of Federal and State rules Ability to travel to, and provide support at, off-site trials and arbitration Additional hours (including overtime) will be required on occasion The successful candidate must have excellent communication and interpersonal skills. Ability to work in a team environment and maintain a positive attitude and calm demeanor is crucial Strong computer skills and attention to detail is necessary Excellent time management skills. Must effectively prioritize work/projects and execute tasks in a high-pressure environment. Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests Motivated, self-directed individual with ability to anticipate and resolve issues and work with little to no supervision Physical Requirements Regularly sit for regular lengths of time Occasionally lift and/or move up to 30 pounds; and for extended periods of time, read a computer screen and enter data and information with a keyboard The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and requirements may vary from time to time Role is sensitive. Passing appropriate background checks with insurance carriers is required

Job Description: Boutique Law Firm in Glendale seeks an experienced Medical Malpractice Defense Litigation Secretary to join their team. The ideal Medical Malpractice Defense Litigation Secretary possesses a minimum of 5+ years of experience specifically within Medical Malpractice Litigation, has strong knowledge of Prolaw for calendaring, and comfortability working with 2 attorneys and 2 paralegals. Insurance Defense Litigation Secretary Job Duties: - Draft, file, serve litigation documents. - Calendar internal and court deadlines. - Provide direct support to at minimum 2 attorneys. - Efile legal documents on a state and federal court level. - Assist with case file management, when necessary. - Maintain timekeeping for attorneys. Medical Malpractice Defense Litigation Secretary Requirements: - Minimum 5+ years of experience in Medical Malpractice required - Strong knowledge of Prolaw for calendaring - Must be able to work with newly barred associates - Experience with cloud-based networks strongly preferred If you or someone you know is interested in applying, please send the resume in Word (.docx) format to Alizen Rodriguez at for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.