Office Assistant Jobs in Ilchester, MD

*Focus on great care. Let us handle the rest!* *Salary is Negotiable! Blueprint AI Notetaker Subscription Included!* Safe Harbor Behavioral Care is looking for therapists who instill hope and value high-quality care while integrating strong clinical interventions. Therapists are responsible for the provision of psychotherapy services including but not limited to, assessments, diagnosing, treatment planning, individual/family therapy, and discharge planning. *When you work with us, you benefit from:* * *The backing of the largest group practice in the region with locations all over Maryland, DC, and surrounding states.* * Choose your caseload with multiple contract options (W2 or contractor positions) * Free supervision for LGPC/LMSW (Opportunities to supervise for qualified candidates) * Free CEUs * Our proprietary “Client Thrive” program to continue developing skills * Backing of our 60+ member admin team (You provide the care, we do the rest!) * Clinical consultants and managers for assistance with care. * Peer Case Reviews * We provide the clients! *Job Details* * We are hiring for our locations throughout Maryland & DC * *Hybrid position* (Some in-person days preferred) * Full Time W2 Option: Choose the caseload you feel comfortable with (27, 24, or 20 clinical hours) * Independent Contractor Option * *Evenings and Weekends exclusive schedule for additional compensation* *Qualifications* * Master's degree in mental health field * Approved license to practice psychotherapy in the state of Maryland/or DC * (LCPC/LGPC; LCSW-C/LMSW; Psy.D) *Skills and abilities* * Communicate and collaborate with both clients and colleagues * Ability to engage, build rapport and provide insight-oriented therapy * Ability to inspire hope for clients * Ability to work creatively & independently * Develop and implement treatment plans and provide therapy services to clients relative to his/her age-specific needs in accordance with state and federal guidelines. *Other benefits* * Medical Benefits * Generous Paid Time Off * Holiday pay * Retirement contribution * Some contracts offer a bonus structure for completed sessions above quota * Flexible schedule * Competitive pay Job Type: Full-time Pay: $45,000.00 - $85,000.00 per year Benefits: * 401(k) matching * Dental insurance * Flexible schedule * Health insurance * Paid time off * Professional development assistance * Referral program * Retirement plan * Vision insurance Work Location: Hybrid remote in Silver Spring, MD 20901

Why You Want To Work Here: This is a great entry-level opportunity for someone looking to gain hands-on experience in Accounts Payable and office administration. The company is willing to train the right candidate and values a positive attitude, attention to detail, and a willingness to learn and grow within the organization. Responsibilities of the Office Assistant: Process Accounts Payable transactions, including matching purchase orders, delivery receipts, and invoices for accuracy. Prepare and process check runs, electronic payments, and wire transfers in a timely manner. Maintain organized records of all AP transactions and assist with month-end reconciliations. Communicate with vendors regarding invoice discrepancies, payment statuses, and account inquiries. Ensure compliance with company policies and procedures for financial transactions. Perform data entry and maintain accurate financial and operational records. Assist with document preparation, photocopying, and distribution of invoices and other financial documents. Manage and organize office filing systems, both physical and digital, ensuring proper record-keeping. Answer and direct phone calls, emails, and inquiries to the appropriate personnel. Monitor and replenish office supplies as needed, coordinating with vendors for orders. Coordinate maintenance and repairs for office equipment and systems. Support general office operations and administrative tasks as needed. Qualifications of the Office Assistant: College degree preferred. Prior experience in an office environment, especially in Accounts Payable or bookkeeping, is a plus. Proficiency in Microsoft Office Suite, particularly Excel. Strong organizational skills with high attention to detail and accuracy. Excellent communication and interpersonal skills. Ability to multitask and prioritize work efficiently. Experience with accounting software or ERP systems is an advantage. Knowledge of construction industry processes and terminology is a plus.

Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, Stuart Financial Group in Greenbelt, MD, is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, attention to detail, and enjoy working directly with clients daily. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients is a must! Minimum Requirements: 1-2 years of administrative office experience in a fast-paced environment Financial industry experience preferred Advanced skills with MS Office Suite CRM experience Must be able to pass a background and credit check This position requires that you possess the following skills: Ability to prioritize projects and manage time Savvy customer service, to include excellent communication, both verbal and written Strong follow-through Good-natured, positive attitude Ability to demonstrate persistence to achieve quality Open to obtaining Life & Health license Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Answer phones and greet clients in a friendly, positive, and warm manner Be the first point of contact for prospects and clients Maintain office supplies and outgoing correspondence Assist clients with issues and concerns Build and improve upon client relationships Database management Set appointments with clients and assist the Advisor with calendar management Pre-appointment preparation including compiling account summaries Maintain office filing system, both paper and electronic Record notes from client conversations Assist with various marketing objectives Other industry-specific tasks as needed Assists Back - Office support initiatives and/or core projects that support Advisory teams - including client review reviews and prospects plan prep Salary: $20-$23/hr Benefits Safe Harbor 401K plan after 60 days with 100% matching up to 6% of pay Full health & dental for employee only Major holidays paid Paid team trip for employee + 1 when we meet our sales goal Company paid lunches 6 Fridays off spread throughout the year, chosen as a team at the beginning of the year 2 weeks PTO and 3 weeks after 3 years Hours: Monday - Friday 8:30 - 5:00 PM Some evenings required for client events Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

6 Months contract role Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices and SPECS Intact is also strongly preferred. To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. Has comfort with ambiguity and building office procedures, keeps detailed records. Creative and organized and knowledge of InDesign and Illustrator is preferred. Key Responsibilities Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system Is coordinator of project communications Frequently interacts with upper management on related project issues, as well as external clients Performs scanning and electronic filing Answers phones Greets and directs visitors Assembles documents (reproduction and collation) Performs word processing and data entry Tracking, logging, and following up on real estate and facility needs utilizing tracking system and communicating updates to appropriate stakeholders Submits badging requests for building and suite level badging access Updates floorplans and wayfinding for professionals as they hire and leave organization, attention to detail required Owns and manages regional office spreadsheet and security requirements status for each regional offices. Requires communication with office leads/admins and teams and management of components required by security. Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training and tracking of team building events. Building and maintain workflows- online tool Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries and new hires in InDesign/Illustrator or other creative platforms Creation of Microsoft Forms for various needs Reproduction of design documents, binding, shipping to clients Orders office supplies Maintains project calendar Arranges project-related meetings, travel and/or events. May travel with project team Generates or distributes ad hoc reports using various business systems and databases to internal project team Generates simple documents, such as letters and memos Generates more complex documents, such as spreadsheets, presentations, and project reports May coordinate collection of timesheets May route and track invoices May verify accuracy of invoices prior to approval Performs other general clerical duties as needed Individual contributor with no subordinates

Responsibilities THE GEORGE WASHINGTON UNIVERSITY HOSPITAL DESIGNATED A ‘BEST REGIONAL HOSPITAL' BY U.S. NEWS & WORLD REPORT Washington, D.C. - July 16, 2024 -- The George Washington University Hospital (GW Hospital) continues to be a leader in providing the highest level of quality and compassionate healthcare for the D.C. Region. U.S. News & World Report has just released the 2024-2025 ratings and rankings, in which GW Hospital is recognized as a Best Regional Hospital. GW Hospital ranks 4th in the region, which includes hospitals in D.C. and parts of Maryland, Virginia and West Virginia. GW Hospital achieved "high performing" status in six specialty areas: Neurology and Neurosurgery; Orthopedics; Pulmonology and Lung Surgery; Gastroenterology and Gastrointestinal Surgery; Urology; and Geriatrics, along with receiving “high performing” designations for the following eight common procedure and condition areas: Heart Failure; Heart Attack; Kidney Failure; Leukemia, Lymphoma, and Myeloma; Prostate Cancer Surgery; Stroke; Hip Fracture; and Diabetes. Measured by factors such as patient outcomes, "High Performing" is a designation U.S. News & World Report bestows to recognize performance in these specialties that is significantly better than the national average. Additionally in 2024, GW Hospital received the American College of Cardiology's National Cardiovascular Data Registry (NCDR) Chest Pain - Myocardial Infarction (MI) Registry Platinum Performance Achievement Award. U.S. News and World Report named GW Hospital as a High Performing Hospital for Maternity Care (Uncomplicated Pregnancy) in 2024. This designation means that GW Hospital provides a high standard of care for patients with uncomplicated pregnancies. This designation is the highest award a hospital can earn for U.S. News' Best Hospitals for Maternity Care. "We are thrilled that GW Hospital's commitment to providing the highest quality care to our patients has again been recognized by U.S. News & World Report ," says Kimberly Russo, Chief Executive Officer of The George Washington University Hospital and UHS Group Vice President of the Washington, D.C. Region. " As an academic medical center, our multidisciplinary care teams are dedicated to outstanding clinical excellence, research, and education in order to achieve the best possible outcomes for our patients. This recognition by U.S. News & World Report, which places us within the top hospitals in the region, is a testament to the range of advanced services we offer and the expertise, specialized skills, and commitment of our entire care team. GW Hospital is dedicated to elevating healthcare in our community, across Washington, D.C. and the greater DMV area.” To be ranked as a Best Regional Hospital, a hospital or healthcare system has to outperform its peers in procedures and conditions that U.S. News & World Report evaluates, including risk-adjusted survival, patient experience, level of nursing care and successfully returning patients home following discharge. The annual Best Hospitals rankings and ratings assist patients and their doctors in making informed healthcare decisions. POSITION SUMMARY To meet the needs of the patient and to support the Department by providing a variety of administrative services Qualifications Education/Qualification High School diploma or equivalent Health care experience preferred Previous administrative or secretarial experience preferred Skills Computer/keyboard skills Knowledge of medical terminology Ability to manage multiple and changing priorities Excellence customer service skills Ability to communicate confidently and professionally with superiors, peers and customers Ability to make sound judgments This opportunity offers the following: Challenging and rewarding work environment Growth and Development Opportunities within UHS and its Subsidiaries Competitive Compensation Excellent Medical, Dental, Vision and Prescription Drug Plan 401k plan with company match About Universal Health Services: One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $15.8 billion in 2024. UHS was again recognized as one of the World's Most Admired Companies by Fortune; listed in Forbes ranking of America's Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 99,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network, and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom. *********** Pay Transparency: To encourage pay transparency, promote pay equity, and proactively address regulations, UHS and all our subsidiaries will comply with all applicable state or local laws or regulations which require employers to provide wage or salary range information to job applicants and employees. Salary offers may be based on key factors such as education and related experience. EEO Statement: All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. Avoid and Report Recruitment Scams: We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information. At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: SecretTRAVEL: NoDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.This position description does not represent a current opening but may be used to identify candidates with skills and experience for positions within Northrop Grumman that frequently become available. Candidates who express an interest may be considered for future positions at Northrop Grumman. Thank you for your interest in Northrop Grumman. In the United States, there are detailed rules that govern how and when government employees may be employed in the private sector. A current U.S. Government employee cannot discuss directly or through an intermediary (e.g. Family member, friend), potential employment with a company with which he/she is dealing in an official capacity. To ensure we are in compliance with the law, and make it easier for our candidates, we have created this posting to collect the information needed to continue a conversation. This is not an application for a specific position however you will receive a disposition notice that you can disregard. Salary Range: $1.00 - $1.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Join one of the most influential, most quoted and most trusted think tanks! The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level. We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy. With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors. The Office of Communications is a centralized service unit that develops effective communications products and strategies to empower and share impactful scholar messages to wide audiences. The Office of Communications meets the daily needs of the institution through web development and publication support, convening and event support, multimedia services like video, animations, and podcasting, governance of visual design and brand systemts, social media management, and institutional brand and media communications. Position Location: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of two days of remote work each week. Responsibilities Ready to contribute to Brookings success? The Executive Assistant, Office of Communications provides a broad range of Operations administration within the Office of Communications, including executive administrative support for the Vice President and Managing Director. Works closely with Office of Communications (COMM) senior management, the Executive Office (EO), and peers across the Institution to coordinate efficient and effective operations for the Central Communications office. Administrative Support for the Vice President and Managing Director (40%) Serves as central point of contact for internal and external requests to the Central Communications office that require the attention of the Vice President (VP) and/or Managing Director, answering questions in a timely way, using acquired knowledge of Central Comms and sound judgment, following up when further information is needed or requested, making scheduling recommendations. Keeps the VP and Managing Director informed of items that arise throughout the day; uses discretion and judgment to suggest solutions and/or opportunities. Tracks action items for the VP and Managing Director to manage and ensure appropriate and timely follow up on internal and external requests for information or decision. Works with the VP and Managing Director to distribute invitations, agendas, and materials for regular communications meetings. Responsible for the dissemination of information and taskers from communications team meetings. Proactively tracks status of priorities and projects, as requested. Helps draft, edit, and finalize concept notes, background memos, briefings, talking points, and other written materials in support of communications initiatives. Provides comprehensive administrative support for the VP. Arranges and coordinates the VP's daily and long-term schedule; handles all incoming requests and prep materials for meetings, speaking engagements, media interviews, etc. for the VP. Maintains key peer-level relationships across Brookings and with external key audiences to support effective calendar maintenance. Maintains VP contacts and email as needed. Prepares travel arrangements and itineraries for the VP, including logistics, materials preparation, liaising between offices, information gathering, booking, procurement card and per-diem resolution, and ensuring timely follow up. Handles all expenses and reimbursement for the VP. Handles and coordinates confidential information with complete discretion. Operations Support for the Office of Communications (50%) Under the supervision of the Managing Director, handles invoicing, contract routing, and monthly expense reports for the office. Supports the Managing Director with coordinating recruitment processes, including scheduling interviews, managing job simulation exercises, and conducting phone screens and references as required. Performs tasks related to onboarding staff and interns, including scheduling meetings/trainings, preparing onboarding materials, and ensuring new staff are set up in SharePoint, Teams, Workday, and other program-standard software, etc. Assists with Staff Engagement to foster an environment of belonging among all Central Communications Staff. Supports staff engagement activities including logistics and arranging catering for programs, events, and meetings. Provides office management services, including serving as primary point-of-contact for organizing, maintaining, and ordering supplies for the unit, including anticipating staff needs and managing inventory. Serves as a point of contact for the facilities needs of the program along with the Managing Director. Ensures facilities work tickets are submitted and processed in a timely way. Monitor shared inboxes as assigned, distributing messages as appropriate. Actively contributes to internal team and/or organizational work that shapes our systems and our culture. Communications and Project Support (10%) Supports integrated communications and outreach campaigns with the creation of content and project management as needed. Helps proofread, edit, and vet written materials to ensure compliance with internal processes and help identify areas for improvement. Prioritizes conflicting needs, handling matters expeditiously and proactively. Follow-through on projects to successful completion, often with deadline pressures. Manages and ensures appropriate and timely follow-up on internal and external requests for information or action. Provides on and off-site event support as required. Helps maintain guides for internal processes and coordination, including regular maintenance of internal Office of Communications platforms (Inside Brookings and Daily Sync). Other duties as assigned. Qualifications Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications: Education/Experience Requirements Bachelor's degree or an equivalent combination of education and experience required. Minimum three years of relevant work experience that includes a minimum of two years of supporting executive level staff. Work experience in a fast-paced, professional work environment, preferably in a communications, media, policy, government, or nonprofit setting. Demonstrated ability to work with senior-level executives; ability to work on independent projects; superior desktop personal computer skills (Microsoft Word, Excel, PowerPoint, Outlook); and solid writing skills required. Orientation to administration as a professional field preferred. Must be authorized to work for any employer in the U.S. Knowledge/Skill Requirements Excellent administrative, organizational, computer, and communication skills (including excellent grammar, spelling, proofreading, and editing skills) is required. Must have acute attention to detail and commitment to follow-through, be discreet, dependable, and work quickly while coordinating a variety of tasks simultaneously. A tactful and mature demeanor with ability to interact with all levels of internal and external stakeholders; high degree of professionalism and the ability to maintain confidentiality of sensitive information; comfortable performing administrative/logistical coordination tasks; strong project management skills; comfortable working with data; ability to think ahead and plan proactively; excellent organization and coordination skills with a high commitment to customer service; ability to multitask and meet multiple deadlines and work well under pressure; mature judgment and ability to prioritize. Ability to work independently and in close cooperation with others. Additional Information What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings. Our comprehensive benefits package includes medical, dental, and vision benefits, generous time off, and workplace flexibility. For more information, please visit Brookings Benefits. Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: If you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment. Successful completion of a background investigation is required for employment at Brookings. Brookings welcomes and celebrates diversity in all its forms. We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.

The Office Services Assistant is responsible for performing a variety of administrative and facilities maintenance duties in the office, including providing general office support to attorneys, groups and departments as needed. The hours are Monday-Friday, 9:30 a.m. - 6:00 p.m., but flexibility to work additional hours as needed is required. The duties of the Office Services Assistant may change as the needs of the office and the Firm change. ResponsibilitiesReprographics Operate and maintain high speed duplicating machines Copy, print, scan or bind hard copy and electronic documents of various sizes and colors Download copy jobs from printer holding queue, servers, links, drop boxes or emails as well as uploading finished products Electronically cut/paste scanned graphics to create and design artwork for Firm closing deliverables Perform Excel formatting, file merging, reductions, conversions, book marking, and hyperlinking Bind hard copy productions (i.e. Velo, Spiral, Wire, Acco and 3-ring) Collate, assemble, cut and staple duplicated materials Number physical documents or electronic files Create labels for use with titling various forms of binding, folders or redwelds Create fully customizable tabs Copy, scan and print large maps or blue prints Create miniature versions of standard size books or documents Quality check work for accuracy to uphold the standards of service and best practices set forth by the department Maintain and log records of work performed Input billing information from completed job tickets into billing capture system Conduct routine maintenance on copy machines, restock area with supplies and shred documents as needed Pick up/deliver work or supplies as needed Perform other duties as assigned Office Services Monitor and respond to incoming email requests Provide quality reproduction of all materials submitted by end users, including binding/finishing (drilling, cutting, folding, hole-punching, laminating) stapling using digital, high-speed copiers and document production equipment Complete service request tickets with minimum instructions Demonstrate flexibility in satisfying customer demands in a high volume, production environment Troubleshoot jams and perform normal key operator preventative maintenance on copier/printer machine fleet Maintain logs of office services equipment usage and maintenance and request technical support when needed Monitor usage of materials and supplies in primary stock room and order as necessary to maintain adequate levels Maintain and organize floor copy rooms, adding supplies as needed Check paper levels on printers/copiers on a daily basis and replenish as needed Office/Desk Moves Assist with internal personnel moves Assist with miscellaneous projects for attorneys and staff (including hanging art, special requests, etc.) Mail Room Receive, log deliver incoming packages (FedEx, UPS etc.) Perform scheduled copy room mail sweeps to retrieve outgoing USPS mail, interoffice and remote office pouch correspondence Meter outgoing mail Retrieve and sort incoming mail from post office/postal box Prepare materials for mailing including: addressing, stuffing envelopes, making labels and gathering correspondence for the remote office pouch Maintain postage log for outgoing mail Keep mail supplies stocked Complete and log fax requests Facilities Walk space throughout the day to review operation of equipment, furniture and fixtures (lights, photocopiers, digital scanners, refrigerators, coffee machines, water & ice dispensers, doors, carpet, common areas etc.) and ensure safe environment Work with building management and external vendors to process service requests for maintenance/repair (lights, temperature, overtime HVAC, noise, cleaning projects, porter services, etc.) Prepare offices for visitors and new hires Conference Services Assist with conference room furniture configuration Daily Conference room checks (supplies, cleanliness, furniture damage, carpet stains, etc.) Miscellaneous Assist with additional conference service matters as needed Assist Administrative Team with special projects and tasks Perform other duties as assigned Required Skills Ability to effectively present information verbally and in writing. Basic math skills: addition, subtraction, multiplication, division. Strong attention to detail. Ability to follow directions and work independently with limited supervision. Working knowledge in MS Word, Excel and Outlook. Proficient in the use of document reprographics equipment such as high speed copiers, scanners, facsimile machines, binding equipment, large capacity hole punch and paper cutters, etc. Working knowledge of ServiceNow request management portal Ability to effectively organize, prioritize, plan and multi-task work activities in a high pressure/fast-paced environment. Ability to use diplomacy and discretion. Must act with professionalism at all times. Strong customer service skills. Client-focused with the ability to provide customer service in a professional manner. Ability to work independently or on a team, with a positive attitude and flexibility to work with multiple individuals and handle a wide variety of tasks. Ability to travel to downtown DC office on a daily basis. Business casual attire required on a daily basis. Professional attire occasionally required for special events. Required Experience Minimum 1 to 2 years of experience in an office environment required. Preferred Experience Prior experience in a law firm is strongly preferred. Experience with EMS is preferred. Required Education High School diploma or GED equivalent required. Salary Information DC Only: The estimated base salary range for this position is $55,000 to $65,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at ******************************************** Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran's status or any other legally protected status. “Gender” includes actual or perceived sex, a person's gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Onsite

Coordinate the activities of Tricont Trucking safety. Role model and demonstrate the Company's core values of respect, honesty, integrity, diversity, inclusion and safety of self and others. The Office Assistant also plays a vital role in ensuring the company's continued success by ensuring they are dependable, focused on safety and to be flexible and cooperative. Accountabilities: * Works in administrative capacity within the transportation department. * Organizes the delivery documentation that is returned by the drivers after each delivery. Sorts, files, and scans applicable documentation. * Shipment tracking and tracing * Order Entry * Customer Communications * Carrier Communications * Billing / ensure required documents are obtained, and customer invoicing requirements are met * Supports transportation team with various other administrative duties as needed. * Act as a backup to assist the safety team as needed. * Other duties as assigned. Minimum Skills Required: * High School Diploma or GED * Must be detail-oriented and organized. * Exceptional communication and interpersonal skills. * Good Knowledge of Microsoft Office Skills (i.e. Word, Excel, PowerPoint and Outlook, etc.). Preferred: * Bachelor's Degree in related field from an accredited institution, and/or equivalent work experience. * Advanced proficiency in analytics software, SAP and Microsoft Power BI, Excel & Access. * 1 year of similar work experience. * Understanding of geography and logistics. * Bilingual in Spanish would also be a plus * Please note: This position does not qualify for relocation expenses. * * -------------------------------------------------------------------------------- DEL MONTE FRESH PRODUCE IS AN EEO/AA/V/H

NSS is currently in search of an experienced Executive Assistant & Office Administrator to support a client of ours that is leading the way in workforce development and change management for government organizations We have an opportunity that calls for an individual with a knack for turning every task into a masterpiece, someone who effortlessly combines the precision of an administrator with the nurturing spirit of a caregiver. As the Office Administrator and Executive Assistant, you'll be the heartbeat of our workspace, seamlessly orchestrating the daily operations of our DC headquarters that keeps thriving. Your proactive approach and attention to detail will shine as you anticipate the needs of our leadership, staying one step ahead to ensure their schedules are flawlessly managed, travel arrangements are seamless, and expenses are impeccably reconciled. Your responsiveness will be the key to success in handling last-minute objectives and tasks with a positive attitude. Taking pride in your work, you'll not only maintain but elevate the welcoming atmosphere of our office, creating an environment where every detail is considered and no task is too small. If you thrive in a role where your forward-thinking approach and meticulous nature are not just valued but essential, we invite you to join our dynamic team and contribute to our success story as we continue to grow. Your unique blend of warmth and precision is the catalyst for creating an exceptional workplace experience. In this role you will serve as the Office Administrator and Executive Assistant primarily to our VP, CEO, and other members of leadership on occasion. The responsibilities are: Front Desk Management: Answer and screen incoming calls, providing a professional and friendly first point of contact. Greet visitors, clients, and employees, ensuring a warm and welcoming atmosphere. Office Operations: Manage relationships with building management to ensure a smooth and efficient office environment. Receive, distribute, and send out mail and packages promptly. Maintain a clean, organized, and welcoming office space. Executive Support: Provide both high-level and detailed support to the Vice President (VP) and CEO, catering to their needs and preferences. Fully manage the "in-office" calendar, coordinating schedules, appointments, meetings, deliveries, office closures, reserving meeting space and procuring any necessary snacks and beverages. Travel and Event Coordination: Make travel arrangements for executives, including flights, accommodations, and transportation, with an impeccable eye for detail, comfort and convenience. Plan and organize special occasions and celebrations for the team and individual milestones. Collaborate and coordinate events with outside entities for company and charity events. Financial Administration: Reconcile expenses, ensuring accuracy and compliance with company policies. Support the Finance, Accounting and Contracts department leadership on occasions. Team Support: Provide a proactive and caring demeanor, fostering a positive work environment for all employees. Occasionally support other executives with administrative tasks. Meeting Arrangements: Order lunches and coordinate other meeting arrangements to ensure a seamless and productive experience. Adaptability and Customer Service: Handle last-minute objectives and tasks with a positive attitude and exceptional customer service. Maintain a professional demeanor in all interactions, representing the company in the best possible light. If you are a detail-oriented, proactive individual with exceptional organizational and interpersonal skills, we invite you to apply for this exciting opportunity. Join us in contributing to our success and be a key player in our vibrant workplace. Qualifications: Associate's degree in related field preferred Proven experience as an Office Administrator AND Executive Assistant. Ability to adapt to changing priorities and work effectively in a fast-paced environment. A proactive mindset and the ability to take initiative. Strong organizational, multitasking, customer service and project management skills. Excellent communication and interpersonal abilities. Proficient in MS Office Suite and office management software. Discretion and confidentiality in handling sensitive information. Must be a US Citizen Must be able to pass a background investigation prior to hire Salary & Benefits Salary $50,000 - $68,000, based on experience Benefits include medical/dental/vision coverage, company sponsored Life & Disability insurance, and paid vacation/sick/holidays, and more. Schedule Monday to Friday; 40 hours per week, with occasional after hour events This is an in-office position located at our headquarters in Washington, D.C.

The Office Services Assistant is responsible for providing logistical and administrative support to ensure the efficient operation of APHA's office environment. This role includes handling mail processing and distribution, managing supply inventories, assisting with meeting and conference room setups, overseeing office equipment maintenance, supporting procurement processes, and providing light facilities maintenance. Additionally, this position provides backup support for reception duties as needed. Responsibilities Mail Processing & Distribution: Handle the receipt, sorting, and internal distribution of incoming mail to appropriate departments and personnel. Collect, post, and process outgoing mail, ensuring proper postage and timely dispatch. Internal Deliveries: Conduct scheduled pickups and deliveries of correspondence, packages, and materials to designated personnel within the organization. Supply Management: Monitor and maintain inventory levels for office and kitchen supplies. Restock kitchens and workrooms to ensure supplies are readily available for staff use. Meeting & Conference Room Support: Ensure conference and meeting rooms are set up according to requested configurations for various events, meetings, and conferences. Equipment & Systems Oversight: Oversee the maintenance and operation of office equipment, including telephone systems, copiers, and postage meters. Report any equipment malfunctions and coordinate necessary repairs or servicing. Procurement Support: Assist in the administration of APHA's procurement system by maintaining central procurement records and ensuring compliance with organizational purchasing procedures. Light Facilities Support: Assist the Building Engineer with routine maintenance tasks, including minor office painting, snow removal, power washing, and other small projects as needed. Reception Coverage: Provide backup support for the APHA receptionist by answering incoming calls, greeting visitors, and directing inquiries to the appropriate department. Perform other duties and responsibilities as assigned by the Supervisor. Qualifications High school diploma or equivalent; additional training in office administration or facilities management is a plus. Prior experience in office services, mailroom operations, or facilities support preferred. Strong organizational and time-management skills with the ability to prioritize tasks effectively. Basic knowledge of office equipment maintenance and troubleshooting. Ability to lift and transport packages, supplies, and office equipment (up to 50 lbs). Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new systems as required. Excellent communication and interpersonal skills. Ability to work both independently and collaboratively within a team environment. Professional demeanor with a commitment to providing excellent internal customer service. Must be able to work occasional evening and weekend work as job duties or projects require it. Able to lift up to 30 lbs. Position is based in downtown DC near several metro stations. Hybrid work environment. Hours: 35 hours a week, full-time, Monday - Friday (daytime). Number of openings: 1. Applicants who meet the requirements and are interested in being considered for this position should submit the following information at: ******************************* Cover letter; Resume; A writing sample; Salary requirement; At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email). Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy. CLOSING DATE: Open Until Filled GRADE: 3 - non exempt SALARY RANGE: Low to mid-50s (salary commensurate with experience & job role). APHA offers a competitive salary and excellent benefits. EEO/AA/VETS/DISABILITY. APHA is strongly and actively committed to diversity in its workplace.

Job Description: We are looking for a highly organized, attentive and detail oriented Personal Assistant to our CEO and Office Coordinator to our Washington D.C. office location. This role requires a proactive individual with exceptional attention to detail, excellent communication skills, and the ability to handle a variety of tasks efficiently. The ideal candidate is resourceful, outgoing, and comfortable managing both professional and personal responsibilities. This is an in-person position and must be willing to travel in the Washington D.C. and Maryland areas. Responsibilities: * Run personal errands as needed, including pick-ups, and drop-offs * Assist with household tasks, including light cleaning and organization * Manage personal appointments and reminders for the CEO * Oversee the stocking of office supplies, snacks, and other necessities to ensure a well-equipped workspace * Coordinate logistics for in-office events, including setup and breakdown * Greet and assist guests upon arrival, ensuring a welcoming environment Qualifications: * Strong organizational skills with a high level of attention to detail * Excellent interpersonal and communication skills; outgoing and personable * Ability to multitask and prioritize tasks effectively in a fast-paced environment * Proactive, self-motivated, and adaptable to changing priorities Requirements: * Prior Experience in a Personal Assistant or Office Management position is required * Must have a valid driver's license and reliable means of transportation * Comfortable with light household tasks and personal errands * Flexibility to accommodate occasional after-hours needs Equal Opportunity Employment: Our process takes a great deal of time for us, and we ask you to dedicate yours as well. BluShark is devoted to recruiting talented team members who can grow in their positions and flourish within the firm by displaying a dedication to high performance, self-discipline, and motivation to gain more responsibility. BluShark Digital is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. BluShark Digital provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Experienced Senior Administrative Assistant to provide high-level administrative support to the Information Technology Services (ITS) department. Proactive professional who excels at managing administrative operations, demonstrating exceptional organizational abilities, and maintaining effective communication with different levels of the organization. This role requires knowledge of church policy, and technical proficiency. COMPENSATION Full-time hourly position with benefits Remuneration: Grade 5 ($22.01 - $33.02) BENEFITS Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked. SUPERVISORS Adrian Schmidt ESSENTIAL JOB FUNCTIONS Primary administrative point of contact for ITS department, managing inquiries and coordinating responses as required by departmental leadership. Supervises & trains telephone operators making sure there is always coverage during operational hours Provides up to 8 hours per week covering phones Billing and reconciliation for cell phones (AT&T) Work on all tasks related to the HR employee database Billing and reconciliation for iPads with Data plan (Verizon) Processes software renewals ensuring they are processed on time Oversee the Employee Purchase program (EPO) and process employee equipment requests Prepare expense reports for ITS director and associates & travel needs as requested Serve as recording secretary for technology meetings Coordinate logistics for departmental meetings, events and presentations. QUALIFICATIONS Education and Experience Associate's (AA/AS) degree or equivalent required. Appropriate successful work experience may be acceptable in lieu of scholastic requirements. Three or more years of relevant work-related experience are needed to gain the skills and knowledge required to perform job duties. Knowledge, Skills & Abilities Knowledge of principles, policies, and beliefs of the General Conference and the Seventh-day Adventist Church. Ability to maintain a neat and orderly work area, and a pleasant disposition in dealing with others. Requires knowledge of up-to-date office procedures such as filing, telephone techniques, office equipment, computer software (MS Word, Excel, Outlook). Must have good written and verbal English language abilities (spelling, grammar, punctuation, etc.). Ability to perform duties with speed, accuracy, and strong attention to detail without constant supervision. Must be able to work in an organized manner even when working under pressure or with interruptions and be reliable to follow through with assignments. Absolute confidentiality required at all times. Must be able to facilitate good communications among departmental staff, other departments, and outside personnel.

When you work for AmeriGas, you become a part of something BIG! Founded in 1959, AmeriGas is the nation's premiere propane company, serving over 1.5 million residential, commercial, industrial and motor fuel propane customers. Together, over 6,500 dedicated professionals will deliver over 1 billion gallons of propane from 1,800+ distribution points across the United States.

div class="iCIMS_JobContent" h2 class="iCIMS_InfoMsg iCIMS_InfoField_Job" /h2 div class="iCIMS_InfoMsg iCIMS_InfoMsg_Job" div class="iCIMS_Expandable_Container" div class="iCIMS_Expandable_Text" p style="margin: 0px;"span style="font-size: 12pt; font-family: calibri, sans-serif;"The FAS Team Secretary provides lawyers and other legal personnel with administrative, secretarial, and clerical assistance. The FAS Team collaborates, coordinates, maintains effective and efficient workflow, follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with team members, top level management, supervisors, coordinators, coworkers, and clients by performing the following:/span/p /div /div /div h2 class="iCIMS_InfoMsg iCIMS_InfoField_Job" Duties and Responsibilities /h2 div class="iCIMS_InfoMsg iCIMS_InfoMsg_Job" div class="iCIMS_Expandable_Container" div class="iCIMS_Expandable_Text" ullispan style="font-size: 12pt; font-family: calibri, sans-serif;"Coordinates foreign and domestic travel arrangements by securing air, hotel, rail, and car reservations for lawyers and clients. Prepares travel expense reports and other business-related expenses using the electronic accounting system and prepares itinerary for lawyers and colleagues./span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Maintains electronic calendar of meetings and appointments, and apprises lawyers of responsibilities in advance of commitment. Coordinates luncheons and schedules conference rooms for meetings using electronic room scheduler software./span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Facilitates work with the Accounting Department to coordinate client bills, generates monthly internal utilization reports, provides monthly and/or quarterly estimate reporting data, analyzes billing data, and responds to miscellaneous client inquiries/requests. Processes new business forms, new client/matter reports, and conflict of interest checks./span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Inputs daily diaries for lawyers in electronic Time Billing System; proofreads and edits time diaries for accuracy./span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Proofreads and revises all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy, grammar, punctuation and syntax, and drafts correspondence./span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Types and prepares legal papers and correspondence such as briefs, letters, memoranda, tables, charts/spreadsheets, complaints, and motions. Also generates Table of Contents, Table of Authorities, and redline documents./span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Collaborates with departments across the Firm to complete required tasks within the role utilizing appropriate resources./span/lilispan style="font-size: 11pt; font-family: calibri, sans-serif;"span style="font-size: 12pt;"Performs other duties as assigned./span /span/li/ulp style="margin: 0px;"span style="font-size: 11pt; font-family: calibri, sans-serif;"span style="font-size: 12pt;"span style="font-family: calibri, sans-serif; font-size: 12pt;"Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. span style="font-family: Calibri, sans-serif;"Benefits information can be found at a href="******************************** rel="noopener" target="_blank"Sidley.com/Benefits/a./span/span/span/span/p /div /div /div h2 class="iCIMS_InfoMsg iCIMS_InfoField_Job" Target Salary Range /h2 div class="iCIMS_InfoMsg iCIMS_InfoMsg_Job" div class="iCIMS_Expandable_Container" div class="iCIMS_Expandable_Text" $62,000 - $78,000, if located in Washington D.C. /div /div /div h2 class="iCIMS_InfoMsg iCIMS_InfoField_Job" Qualifications /h2 div class="iCIMS_InfoMsg iCIMS_InfoMsg_Job" div class="iCIMS_Expandable_Container" div class="iCIMS_Expandable_Text" p style="margin-bottom: 6.0pt;"span style="font-size: 12pt; font-family: calibri, sans-serif;"To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. span style="color: black;"If you need such an accommodation, please email /spana href="mailto:**************************" rel="noopener" target="_blank"**************************/aspan style="color: black;" (current employees should contact Human Resources)./span /span/pp style="margin: 0px;"span style="font-size: 12pt; font-family: calibri, sans-serif;"Education and Experience: /span/pp style="margin: 0px;"span style="font-size: 12pt; font-family: calibri, sans-serif;"Required:/span/pullispan style="font-size: 12pt; font-family: calibri, sans-serif;"3+ years of related work experience and/or training; or equivalent combination of education and experience/span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Proficiency in MS Office applications/span/li/ulp style="margin-bottom: 12.0pt;"span style="font-size: 12pt; font-family: calibri, sans-serif;"Preferred:/span/pullispan style="font-family: calibri, sans-serif; font-size: 12pt;"Degree from an accredited college or university/span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Ability to type 55 wpm/span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Law Firm experience/span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Legal terminology and legal document formatting/span/li/ulp style="margin: 0px;"span style="font-size: 12pt; font-family: calibri, sans-serif;"Other Skills and Abilities:/span/pp style="margin: 0px;"span style="font-size: 12pt; font-family: calibri, sans-serif;"The following will also be required of the successful candidate:/span/pullispan style="font-size: 12pt; font-family: calibri, sans-serif;"Strong organizational skills/span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Strong attention to detail/span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Good judgment/span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Strong interpersonal communication skills/span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Strong analytical and problem-solving skills/span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Able to work harmoniously and effectively with others/span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Able to preserve confidentiality and exercise discretion/span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Able to work under pressure/span/lilispan style="font-size: 12pt; font-family: calibri, sans-serif;"Able to manage multiple projects with competing deadlines and priorities/span/li/ulp style="text-align: center;"span style="font-family: calibri, sans-serif; font-size: 12pt;"Sidley Austin LLP is an Equal Opportunity Employer/span/p /div /div /div /div

The Global Energy Alliance for People and Planet (GEAPP) brings together philanthropy including the IKEA Foundation, The Rockefeller Foundation and the Bezos Earth Fund, governments, technology, policy and development partners, and the private sector to tackle the twin challenges of energy access and transition in emerging and developing countries. By 2030, we aim to expand clean energy access to one billion people, enable 150 million new jobs and reduce 4 gigatons of future carbon emissions. We believe clean energy is development: without it, every other form of progress is undermined so we're building a movement to unlock a new era of inclusive green economic growth that accelerates universal energy access while enabling the global community to meet critical climate goals during the next decade. About the Role The Executive Assistant & Team Support Lead, Executive Office is a critical role within the Global Energy Alliance for People and Planet (GEAPP), providing high-level administrative, operational, and project management support to the Executive Office team-which includes the CEO, Managing Director of Strategy, and Special Assistant to the CEO. This position requires an exceptionally organized, proactive, and detail-oriented professional who thrives in a fast-paced environment and can seamlessly manage multiple priorities. The Executive Assistant & Team Support Lead will act as a strategic enabler, ensuring the Executive Office team functions efficiently while fostering collaboration across the organization and with external stakeholders. Key Responsibilities 1. Executive & Administrative Support Provide comprehensive high-level administrative support to the CEO, Managing Director of Strategy, and Special Assistant to the CEO, anticipating their needs and ensuring seamless day-to-day operations. Expertly manage complex calendars, prioritizing and coordinating a high volume of meetings, engagements, and strategic discussions across time zones. Arrange and manage domestic and international travel, ensuring tightly coordinated schedules, detailed itineraries, and seamless logistics. Handle confidential and time-sensitive communications, demonstrating sound judgment and discretion. Assist in preparing meeting agendas, briefing materials, presentations, and reports for executive discussions and decision-making. 2. Strategic Project Management & Coordination Serve as a liaison and coordination hub for the Executive Office team, ensuring key workstreams and initiatives progress effectively. Utilize CRM and project management tools (e.g., Salesforce) to track deliverables, budgets, timelines, and priorities for Executive Office-led initiatives. Provide workflow and project coordination support, ensuring follow-through on strategic priorities. Identify bottlenecks, mitigate risks, and provide solutions to optimize executive workflow and decision-making. Support cross-functional alignment with teams across Partnerships, Fundraising, Investments, Finance, Legal, Operations, Impact, and Regional Programs. 3. Stakeholder & Relationship Management Serve as a point of contact for internal and external stakeholders, maintaining strong relationships with senior leaders, external partners, and dignitaries. Support communications and coordinate engagement with partners, ensuring timely follow-ups and high-touch relationship management. Support high-level meetings, events, and conferences, both internally and externally. 4. Operational & Team Support Manage logistical and operational needs for the Executive Office, including office resources, IT support coordination, and administrative infrastructure. Support smooth execution of team events, off-site meetings, and leadership retreats, handling logistics such as venue selection, technology support, and catering. Support budget tracking and expense management for the Executive Office team, ensuring accurate and timely processing. Works on special projects as directed by the Executive Office team Education & Experience Bachelor's degree required; a concentration in business administration, nonprofit management, international relations, or a related field is preferred. 6+ years of experience providing high-level executive support to C-suite executives, preferably in a complex, global, and high-stakes environment. Prior experience in an international business, philanthropy, nonprofit, or mission-driven organization is highly desirable. Experience working within a fast-paced, matrixed organization with multiple offices and managing cross-functional workflows. Demonstrated expertise in executive scheduling, stakeholder engagement, and relationship management at the highest organizational levels. Strong project management and workflow coordination experience, with the ability to drive multiple initiatives simultaneously and efficiently. Experience in a collaborative, entrepreneurial environment, particularly in building and refining processes, policies, and administrative infrastructures. Proven ability to manage complex international travel logistics, including visas, itineraries, and cross-cultural considerations. Global work experience or intercultural competence is a plus. Skills & Core Competencies Exceptional organizational, multitasking, and problem-solving skills, with the ability to anticipate needs, resolve issues proactively, and manage competing priorities seamlessly. Strong judgment, discretion, and professionalism, particularly when handling sensitive or confidential information. Outstanding written and verbal communication skills, with the ability to draft high-level documents, correspondence, and presentations with clarity and precision. Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with CRM and project management tools (Salesforce, Monday.com, Asana, or similar platforms). Ability to work independently while maintaining a collaborative, team-oriented approach in a dynamic and fast-paced environment. Excellent relationship management skills, with experience engaging high-level stakeholders, board members, and external partners. Detail-oriented, proactive, and solutions-focused, with a track record of executing complex tasks with a high degree of accuracy. Strong ability to navigate, influence, and coordinate across multiple departments and senior leadership teams. Experience supporting C-suite executives with international engagements, including coordinating high-level meetings and diplomatic protocols. Behavioural Competencies Drive - The drive and determination to set, meet, and improve upon the highest standards of performance. Taking Initiative - Identify what needs doing and take action to get it done. Commitment - Belief in your role and its value to the organization. Integrity - Ability to maintain job-related, social organizational, and ethical norms. Managing Performance - The drive and determination to set, meet, and enhance personal performance. Teamwork - Working cooperatively and collaboratively with others to achieve business goals. Professional Knowledge & Judgement - Has extensive knowledge of their area of expertise; understands how this fits in with the business and uses this to provide a superior service. Confidentiality - Maintains absolute confidentiality over business information at all times. Adaptability - Ability to maintain effectiveness in changing environments, tasks, responsibilities, or people. Resourcefulness - Figuring out how to get over, around, or through barriers to success, and then doing it. We operate from a strong commitment to equity, diversity, and inclusion in everything we do. It is not only the right thing to do - we could not make an impact without our team members' diverse perspectives and experiences. We expect all GEAPP employees to contribute by developing their unique perspectives and talent, challenging conventional wisdom through evidence and reason, and amplifying marginalized voices. GEAPP LLC is committed to the principles of equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, the organization ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status, or liability for service in the United States Armed Forces. GEAPP LLC is an Equal Opportunity Employer.

One SoftBank seeks a dynamic Executive Assistant and Office Manager to support executives and manage day-to-day office operations in our Washington, D.C., office. This role is critical to supporting the Government Affairs team and ensuring smooth administrative and operational functions, including management of the day-to-day budget process. The Executive Assistant will provide direct support to executives while managing logistics for high-level visits and key operational needs. The role requires overseeing communication and collaboration with team members, executive leaders, and external partners, as well as liaising with C-level executives of SoftBank across the U.S., UK, and Japan, along with affiliated companies worldwide. Our ideal candidate is bright, organized, energetic, and dependable, with the drive to positively impact our team members and contribute to building this new international investment company. Responsibilities Executive Support: Extensive calendar and travel management, including complex international and domestic itineraries for executives. Prepare and submit detailed expense reports for executives, ensuring timely reimbursements and accuracy. Organize agendas, action items, and minutes for key staff meetings, tracking follow-ups to completion. Handle confidential information with discretion and maintain the highest level of professionalism. Office Administration: Serve as the primary point of contact for all office operations in the D.C. office, maintaining a professional and efficient environment. Manage office supplies and inventory, including procurement and vendor relationships. Greet and escort visitors, including arranging security clearances and ensuring a welcoming experience. Manage the Government Affairs budget process (i.e. Invoices, Contracts, Allocations) to ensure smooth and cost-effective operations. Attitude & Mindset Possess a self-starter “can-do /make it happen" attitude: action and outcomes oriented; comfortable making decisions with little supervision or direction Build efficiency and effective responsiveness into new and existing operations, and help define new operational strategies; use initiative and judgment Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges Qualifications 6+ years of executive administrative experience, ideally with 2+ years supporting C-level executives. Understanding of D.C. ecosystem and familiarity with the legislative, regulatory, and policy environment. Bachelor's degree. High level of confidentiality, discernment, and judgment. Proven ability to problem-solve and multi-task against urgent deadlines and sudden priorities. Proficiency in organizing high-level visits and coordinating complex logistics. Excellent written and verbal communication skills, with the ability to effectively interface with internal leadership and high-stakes external contacts. Strong working knowledge of Google Suite (Gmail, Google Calendar). Proficiency in technological support and resources-including software programs such as Microsoft Excell, PowerPoint, Office, and innovative applications.

Employment Type: Full-Time, Entry Department: Administrative CGS is seeking a dedicated clerical worker to join a fast-paced and hard-working team to assist with any legal accounts. As a Clerical Worker, you will play a key role in supporting various aspects of the company's portfolio. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * Under the supervision of the Task Supervisor, performs routine document center support functions such as photocopying; delivering items; generating blowback; assembling notebooks, including pulling file copies of documents, tabbing binders, numbering, binding, labeling, re-filing documents and shelving; packing boxes and preparing them for shipment; bates stamping; ordering supplies; retrieving case materials; completing log sheets; answering phones; logging messages; faxing information, etc. * Prepares documents for imaging/scanning * Assembles/disassembles documents as required, taking care to ensure that original documents are reassembled exactly to their original state * Maintains inventory/control records. Performs simple typing assignments using word processing equipment. Qualifications: * High school diploma or GED required * Must take the initiative to ask questions when necessary to complete the task correctly (e.g. where instructions are not explicit or appear to be contrary to the task objective). * The ability to read and follow instructions is very important. * Ability to operate a variety of office equipment, including PCs, printers, photocopiers, scanners, telephone systems, fax machines, numbering and binding equipment, etc. Must be able to write and print clearly. Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. * Health, Dental, and Vision * Life Insurance * 401k * Flexible Spending Account (Health, Dependent Care, and Commuter) * Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: ******************* $40,768 - $52,416 a year

Temp To Full-Time Job Order #54591 Branch: 82-Baltimore, MD TMD Staffing is looking to hire a Bilingual Office Coordinator in the Baltimore, MD area! (21230) JOB TITLE: Bilingual Office Coordinator (English/Spanish) LOCATION: Baltimore, MD 21230 (In-Office) PAY RATE: $20.00 - $22.00 per hour, depending on experience. SCHEDULE: Full-Time; Monday-Friday, 8:30 AM - 5:00 PM SUMMARY: Working closely with the internal team to track orders and communicate effectively with management and clients on the status of orders. OFFICE COORDINATOR RESPONSIBILITIES Manage emails, calls, and data entry Track orders and update teams/clients Ensure smooth workflows Strong written and verbal communication skills Excellent organizational and time management skills Great Customer Service and interpersonal skills Exceptional math skills OFFICE COORDINATOR QUALIFICATIONS Candidates must be bilingual to perform in this position effectively. (English/Spanish) Minimum of 2 years working in an office environment High School Diploma or Equivalent Must have a strong attention to detail Proficient in Microsoft Office Suite APPLY WITH TMD For more information about our positions, please give the TMD Staffing Baltimore office a call at **************. Apply online (******************** or email your resume to ******************* for immediate consideration. WHO IS TMD STAFFING? TMD Staffing is a trusted provider of staffing and recruiting services in Texas and Maryland for over 30 years. Our team works closely with job seekers to help them identify and land the right jobs for them. With TMD Staffing, you can get your foot in the door at top employers and choose from temporary, temporary-to-hire, and direct-hire jobs. Whether your goal is immediate income or a long-term career strategy, our experts are here to assist. Qualifications High School Diploma or Equivalent Minimum of 2 years working in an office environment