Office Assistant Jobs in Georgetown, TX

We have an exciting opportunity for an Office Coordinator in the Austin office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Office Coordinator is responsible for ensuring the smooth operation of the office and providing administrative and reception support. This position is on-site five (5) days a week. Responsibilities and Duties: Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Coordinates the maintenance of common spaces for appearance and functionality. Handles accounts payable and accounts receivable. Process all invoices and checks. Acts as the primary contact with office vendors. Sends out daily notifications of scheduled visitors, coordinates reservations for visitor offices and distributes access cards for visitors. Knowledgeable about office staff, secretarial assignments, visitor office availability and general office and building information to expedite requests or provide guidance to others. Coordinates meeting arrangements with applicable departments; orders meeting or conference meals and secures supplies; copies as needed. Provides A/V support for office video conference meetings as needed. Develops and implements efficient office systems. Maintains office equipment. Manages supplies and maintains storage areas. Answers incoming office calls, forwards callers and takes messages as needed Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Processes incoming and outgoing mail, handles shipping and receiving tasks, as needed. Assists with marketing and business development initiatives and materials. Provides support for Human Resources as needed and appropriate recruiting, onboarding, departures, office moves; communicates employee concerns. Remains current on firm technology changes and issues. Provides IT support as needed. Handles requests from office members, other offices and clients. Schedules and coordinates events internally and externally (holiday parties, social events, etc.) Performs other duties as assigned. Knowledge, Skills and Abilities: A Bachelor's degree is required. Three to seven years' experience working as an office coordinator or office administrative role, preferably in a legal environment. Excellent interpersonal, written and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized. Ability to multi-task and prioritize workloads. Excellent computer skills and knowledge of MS Office Suite This position will require on-site presence five (5) days a week. The range for this position is $55,000 - $75,000. Salary is commensurate with years of relevant experience & geographic location. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

Office Administrator (Austin, Texas) Full-time About the Company - A small environmental law firm that represents non-profit organizations, local governmental entities, community groups, and individuals. About the Role - The Office Administrator will be expected to develop knowledge of the firm's current cases. The Office Administrator will assist with basic factual research, handle information requests from clients, support the Firm's attorneys and legal assistants in their representation of clients, and perform essential office tasks. This position requires both independent and collaborative work related to litigation before state and federal administrative agencies, local governments, and within the court system. Responsibilities : Receives and directs phone calls; greets and assists visitors; Represents the firm as a first point of contact for prospective clients; Maintains common areas including office opening and closing procedures; Processes incoming mail and messages; assists with outgoing mail; Assists in preparing, filing, and mailing documents; Assists with factual research (including submitting public information requests and searching state agency records); Responsible for office supply inventory, tracking, and re-orders; Coordinates website maintenance and blog posts; Other tasks as needed in a small office, including copying, faxing, filing, and troubleshooting; Assists office staff with major office projects. Qualifications: B.A. or B.S. is required, and 1 year of legal or related office experience is preferred. Must be able to manage several tasks at once, use sound judgment, set and follow priorities, and follow up on prioritized assignments. Strong written and oral communication skills are essential. Strong computer skills are a must. Compensation - Salary range is $35-45K, commensurate with qualifications and experience. Access to group health insurance and SIMPLE IRA. Paid sick and vacation days. Relocation compensation is not offered for this position. Equal Opportunity Statement - This firm is an equal opportunity employer.

Essential Duties and Responsibilities: (including but not limited to) · Answer phones, direct calls, take messages with a positive attitude, and an energetic work ethic; · Process mail and deliveries; deliver special-handling mail to the post office, maintain postage meter for postage and certified mail log; · Monitor copy machines and printers for paper and toner, schedule maintenance and repairs, when necessary, photocopy and fax as needed; · Maintain calendar for scheduling conference rooms for mediations, depos, and meetings, order lunches for mediations, depos, meetings, conferences, etc.; · Open new client files, type Engagement Agreements, process conflicts, compile billing reports; draft letters, indexes and outlines, maintain client information; · Maintain and track third party invoicing; · Enter and/or proof time entries and expenses in billing system; · Maintain and order law library books as needed; · Maintain, organize and stock supplies for workroom, offices and breakroom, provide inventory control system; · Provide general administrative support across the firm as needed; · Open and close office, make sure offices, conference rooms, reception area are all tidy and ready for next day's business. Requirements: · Must possess excellent administrative and word processing skills, typing 60+wpm, with proficiency in Windows 11, Microsoft Office 365, Explorer, Internet research and Adobe Acrobat Pro · Superior attention to detail, problem solving, strong organizational skills; · Ability to work effectively with multiple projects and deadlines and handle rapidly shifting priorities; · Excellent communication skills, both verbal and written, required to work effectively with people at all levels in the firm and with clients; · Punctuality and reliability are of the utmost importance and must be professional, courteous and friendly with a positive "can do" attitude. Computer Skills: · Microsoft Office Suite 365, Windows 11, Defender; Internet Explorer, Adobe Pro Education /Experience: · Law firm experience a plus · Some college courses This is a full-time position working in the office, hours are 8:30 a.m. to 5:30 p.m., Monday through Friday, with a one-hour lunch break.

Job Title: Scheduling Assistant Reports To: Scheduling Manager Primary duties will include: Process and execute inventory adjustments for all work orders. Make production schedule adjustments as necessary. Assist in capacity analysis by specific work area. Provide other support to production and management as required. Assist in expediting and prioritizing work orders and coordinating and managing daily production schedule meetings. Assist in issuing and tracking production orders, ensuring that required material is supplied to the production floor, as according to the production schedule. Assist in the analysis of sales order releases with respect to capacity planning and material requirements. Interface with manufacturing personnel, purchasing personnel, etc. on material status and production planning issues. Perform pre-organization of production materials before the commencement of production. Create efficient scheduling processes or methods to attain production goals. Solve problems that have to do with material shortage in a timely manner. Other duties as assigned Requirements: A minimum of 2 years working experience in similar role Working knowledge and understanding of ERP Systems, preferred NetSuite experience. Excellent communication skills on all fronts (listening and speaking). Must possess good interpersonal skills to be able to get along well with other workers (cohesion). Must have good coordination, organizational and time management abilities. Ability to multitask if need be and display flexibility while carrying out duties. Must have a basic working knowledge of MS Office, specifically Excel. Preferred education: Bachelor's Degree is preferred, High School Diploma required. We will consider additional experience in lieu of degree. The essential physical & environmental requirements of the position are: A minimum of 2 years working experience in similar role Working knowledge and understanding of ERP Systems, preferred NetSuite experience. Excellent communication skills on all fronts (listening and speaking). Must possess good interpersonal skills to be able to get along well with other workers (cohesion). Must have good coordination, organizational and time management abilities. Ability to multitask if need be and display flexibility while carrying out duties. Must have a basic working knowledge of MS Office, specifically Excel. Ability to visually understand distance, peripheral vision, depth perception, and ability to adjust focus. MooreCo Inc. is the leader in the educational and commercial markets for visual communication products, technology support equipment, and office furniture. We are guided by our Core Values: Have FUN at work! Extreme Customer Care Make it Personal Vision MooreCo, Inc provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other class or status protected by state, federal, or local law. Revised 3/3/2025 12:06 PM

Boutique investment management firm is seeking an Administrative Assistant to support the CEO and Chief of Staff . Key Responsibilities Calendar & Schedule Management: Coordinate and maintain complex calendars, schedule appointments, meetings, and personal engagements. Travel Arrangements: Plan detailed domestic and international travel, including flights, accommodations, ground transport, and itineraries; coordinate with third-party vendors as needed. Family & Household Management: Oversee household needs, including vendor coordination, family events, and support for children's activities. Arrange services and manage household staff as necessary. Errands & Personal Tasks: Handle personal errands, reservations, and assist with gift purchasing and special occasion planning. Document & Transaction Management: Support document preparation, signature coordination, and filing. Handle transaction records, organize files, and assist with basic financial tracking. Event & Social Planning: Organize and execute private and business-related events, including social gatherings, dinners, and corporate functions. Luxury & Lifestyle Management: Facilitate requests related to luxury items, concierge services, or special accommodations. Manage office supply inventory, order office and kitchen supplies, and maintain a clean, organized workspace. Support Investor Relations tasks, such as organizing documents, managing mail merges, and ensuring timely communication. Back-up the Office Manager with visitor experience, greet clients and guests, and maintain professional standards in reception. Requirements Bachelor's degree (required) 3+ years of experience in a high-net-worth environment or supporting executives in finance, real estate, or legal sectors Exceptional organizational, time-management, and communication skills High proficiency in Microsoft Office Suite Skilled in travel planning and calendar management

Key Responsibilities - Assist QS Manager by understanding basic knowledge of piping installation works - Knowledge of new construction mechanical systems process, fabrication and installation. (Preferred) - Track down Subcontractor's materials' delivery with various communications - Communicate with the Contractors' office personals, project managers, and superintendents to retrieve cost documentation. - Keep track of manpower input on site / Summarize as weekly basis - Review and provide detailed summaries of Certified Payroll, Material deliveries, transportation cost, equipment rentals and all other project related cost. - Organize data from on-site and at off-site fabrication location, for all project phases (previous, current and projected) - Verify orders and services billing items which submitted from Subcontractor - Track down the validity that are categorized from Subcontractor's per diem expense - Inspect data from subcontractor's invoices / supporting documents - Report weekly verification status to the managers - Organize manpower and labor hour documentation from site QS Apprentice Qualifications - Bachelor or Associate degrees preferred - High level of Documentation skills (Spreadsheet) preferred - Well organizational and time management skills - Ability to present expense reports on a daily, weekly and monthly basis. Key Notes - Bilingual (English, Korean) preferred - Flexible working hour preferred - Well written and verbal communication skills - Experience with large scale new construction, handling +200 field workers at peak. Benefits and Perks - Competitive Compensation: Salary and performance-based bonus (To be determined) - Health Insurance: Comprehensive medical, dental, and vision coverage - Paid Time Off : 12 days of paid vacation, and 10+ paid holidays annually - 401K

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary. Provides high-level customer service; assists customers with complex billing issues, service complaints, account discrepancies and payment installment arrangements. Responds to inquiries and requests from the public and other departments; provides general and specialized information regarding assigned functions that require the use of judgment, tact and sensitivity and the interpretation of policies, rules and procedures. Receives payments for permits and/or licenses such as vehicle titles and registrations, business licenses, etc. Answers office telephones; provides assistance, requested documents and information; refers callers to other staff members as appropriate; and takes messages. Receives, dates, and distributes incoming mail. Maintains assigned inventories. Enters information into department programs and databases. Maintains department/program references such as vendor lists, Code books, training manuals, standard operating procedures, and mailing lists. Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files. Reviews applications and other pertinent information in order to verify accuracy and completeness of information and process applications for prospective applicants. Performs related work as required. Minimum Education and Experience Requirements: Requires High school diploma or GED; supplemented by six (6) months of clerical or administrative support experience; or any equivalent combination of education, training, and experience. Physical Demands: Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Unavoidable Hazards (Work Environment): None. Special Certifications and Licenses: Must possess and maintain a valid state driver's license with an acceptable driving history. Americans with Disabilities Act Compliance Bell County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. Additional Qualifications: Proposed Compensation: $18.23 - $18.97 Additional Recruiting Instruction: Bell County reserves the right to close or extend any job posting at any time, regardless of the job posting closing date listed. Bell County is an Equal Opportunity Employer, please see our EEO policy located at the Historic Courthouse, 3rd Floor, in downtown Belton.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) New hire set-up - assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Provide reception coverage Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed

LifeSiteNews is seeking a dedicated and detail-oriented Administrative Office Worker to join our team in Austin, Texas. This role is ideal for someone who is organized, efficient, and comfortable working in a quiet office environment. As an Administrative Office Worker, you will play a crucial role in supporting the daily operations of our office and assisting with a variety of tasks. Key Responsibilities: Answering Phones: Handle incoming calls professionally, direct them to the appropriate personnel, and take messages when necessary. General Administrative Tasks: Perform routine clerical duties such as filing, photocopying, scanning, and managing office supplies. Order Fulfillment: Assist with processing and fulfilling orders from our online shop, ensuring timely and accurate delivery of products to customers. Data Entry: Input data accurately into company databases and maintain up-to-date records. Mail Handling: Sort, distribute, and manage incoming and outgoing mail and packages. Office Coordination: Assist with organizing and scheduling meetings, maintaining office calendars, and coordinating with various departments to ensure smooth office operations. Qualifications: Previous experience in an administrative or office support role is required. Strong organizational skills with the ability to multitask and prioritize effectively. Excellent communication and interpersonal skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment. Basic knowledge of online order processing and e-commerce platforms is an advantage. Attention to detail and a high level of accuracy in work. Ability to work independently and as part of a team in a fast-paced environment. Benefits: Competitive salary based on experience. Paid time off and holidays. Opportunities for professional growth and development within the company. A supportive and collaborative work environment. Join our team and contribute to the mission of LifeSiteNews in delivering impactful news and fostering a positive community. We look forward to hearing from you!

We are looking for a competent data entry clerk to assist in the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional, capable of performing a variety of clerical tasks and working diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results. Primary responsibilities include: Communicating with project managers external to the company. Communicate with technical supervisor about scheduling and materials needed. Requesting work orders on our platform. Making sure everything in our ticketing system is up to date. Organize the office and assist associates in a way that streamlines procedures Order and distribute communications in a timely manner Create and update records ensuring accuracy and validity of information Schedule and plan meetings and appointments Maintain trusting relationships with vendors, customers and colleagues Create and edit private proposals as needed Perform receptionist duties as needed. Qualifications and Skills: Must be able to work central time zone hours. 2-3 years of previous administrative experience Accuracy and attention to detail, under pressure. Strong ability to manage and complete projects simultaneously and under deadlines Professional written and oral communication skills

Our company is seeking an data entry clerks and administrative assistant to grow with the team. If you meet the qualifications, please send your resume for immediate consideration (please attach your resume AND copy/paste your resume into the body of the email). Interview this week and start next week! Responsibilities of the role: - General Accounting, AR, AP, Payroll and general support to executive team - Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices - Compile and analyze financial information to prepare financial statements including monthly and annual accounts - Ensure all financial reporting deadlines are met - Assist with other projects and departments as needed Forward your resume ASAP.. To this email **************************

Job Title Administrative Associate IV (School of Engineering) Agency Texas A&M International University Department School Of Engineering Proposed Minimum Salary $14.43 hourly Job Type Staff Job Description The Administrative Associate IV works under general supervision and provides advanced administrative support work. Essential Duties and Responsibilities * Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments. * Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. * Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures. * Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries. * Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. * Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials. * May assists management in the supervision of student workers and support staff including processing complex confidential matters. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Requirements * Education - High school diploma or GED. * Experience - Four years of related experience. Preferred Education and Experience * Bachelor's degree. * Three years related experience. Knowledge and Ability Knowledge of: * Word processing, spreadsheet, and database applications. Ability to: * Multitask and work cooperatively with others. * Strong verbal and written communication skills. * Strong interpersonal and organizational skills. * Ability to work with sensitive information and maintain confidentiality. Licensing / Professional Certification - None. Physical Requirements - General Office Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervises employees. Other Requirements * Evening and weekend work may be required. * Position requires on campus, face-to-face interactions. * Position requires maintaining a regular schedule of attendance on campus and in the workplace. Salary: $14.43/hourly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include: * Resume * Cover Letter * 3 professional references and their full contact information * Unofficial transcripts (if indicated) Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Front Desk Representative is a key member of the FirstService Residential team and provides superior customer service, possesses detailed knowledge of company policies and procedures, and performs essential functions as they relate to the maintenance and accessibility of FSR's head office. The Front Desk Representative has the competency and intrapersonal skills to work independently and with minimal direct supervision and possesses strong communication, telephone, and customer service skills. The individual must be detail oriented and able to multitask. Your Responsibilities: * Demonstrates excellent customer service, communication, and time management skills * Greets employees, guests, and visitors when covering the reception desk * Provides front desk and phone assistance for all visitors and/or callers * Resolves and follows up on all complaints/issues from callers or visitors * Forwards calls and/or takes messages for all employees as needed * Routes owner and resident calls to the call center or other third party service providers as necessary * Receives, logs and routes packages as necessary * Takes payments from homeowners, provides receipts and submits payment to the Accounts Receivable department * Researches returned mail, documents address updates, and resends mail if necessary * Scans and uploads ACC forms; informs association manager * Manages and is generally responsible for all e-mails directed to the Reception general e-mail inbox * Updates Front Desk manual as needed * Scans documents as time permits or as the need arises * Follows safety procedures and maintains a safe work environment * Ensures homeowner documents are properly disposed of to prevent identity theft * Responds to all scheduled and unscheduled situations in a timely and efficient manner * Cleans kitchens/break areas and washes coffee pots at the end of each day * Dresses professionally and always maintains a well-groomed and polished look * Assists other departments by maintaining spreadsheets and databases as directed by the manager * May be assigned other duties by management Skills & Qualifications: * Education/Training: High school diploma or equivalency preferred. College-level courses in business or hospitality preferred. * Experience/Knowledge: At least one (1) year of industry or front desk/administrative experience preferred. Excellent computer skills. Proficiency in MS Office required. Excellent customer service skills. Must possess strong interpersonal, verbal and written communication skills. Excellent telephone manner with clear, concise and professional communication skills in English required. Must have strong organizational and prioritization skills and be action and detail oriented. Must be able to multitask in a fast-paced, dynamic environment. Must be flexible, self-motivated, proactive and a team player. Must type at least 40 words per minute. What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $20 / hour Disclaimer: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. #LI-SC1 #I-OS1

Job Title: Office Administrator Operating Company: Environmental Solutions Group Reports To: Director, HR Operations Department: Administration This position performs a full range of administrative duties for various operational departments, including but not limited to data entry, correspondence, presentations, security management, organizing and catering of meetings, greeting visitors, and organization of electronic files. Responsible for preparing high-level communications, developing and preparing complex reports, presentations, and meeting notes. This position will also assist with special projects, tasks, or duties as assigned. The incumbent interacts and contributes effectively with others in a team atmosphere and has the ability to organize and manage simultaneous projects with strong follow-up skills and attention to detail. ESSENTIAL JOB FUNCTIONS INCLUDE: * Manages building access for employees and guests, monitoring logbook, and issuing visitor badges. * Job applicant and new hire coordination as well as collecting, transmitting, and updating new hire data or paperwork. * Receives and sorts mail and prepares daily outgoing mail. * Ability to interact courteously and professionally with all employees and guests. * Assists with employee activities and events; may include occasional evenings and weekends. * Maintaining paper and online records and defining procedures for their retention, protection, retrieval, transfer and disposal. * Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, ordering lunches, etc.). * Drafting correspondence and presentations. * Plans and coordinates corporate events, organizing and managing every aspect of an event. Including but not limited to conceptualizing theme ideas, planning budgets, booking venues, liaising with suppliers and clients, managing logistics, and presenting post-event reports. * Participates in continuous improvement efforts, creating and documenting efficient processes and procedures. * Manages Environmental Solutions Group's Austin Office including receiving and interacting with visitors, scheduling and catering for meetings and lunches, sorting mail, ensuring everything runs smoothly. * Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed. * Planning space allocations, layouts, and floor moves as required; including working with architecture as need and arranging for building maintenance/construction. * Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep. * Manages vendors to stock break rooms, maintain printers, pick-up shredding, etc. * Receives incoming calls, transfers to appropriate extension or provides requested information. * Manages projects as assigned with little oversight necessary. * Assists with activities and events, including large, complex company events. * Notarizes certain documents, when needed. * Attendance at work, including presence at work during regular working hours, or other schedule as assigned by the department manager, is essential. Acceptance of overtime assignments may be required in order to meet goals and objectives. * Performs other related duties as required and assigned. * Minimal travel up to 5% as needed for errands around Austin and occasional travel to Chattanooga, TN. JOB SPECIFICATIONS: * Minimum of 3 years of experience as a Site Administrator/Office Manager providing support in a fast-paced, dynamic environment. * Bachelor's Degree in business or related field with 2 - 3 years of experience as an Site Administrator/Office Manager or related position or equivalent experience preferred * Excellent verbal and written communications, networking, and presentation skills. * Excellent organizational skills and attention to detail. * Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Experience using HRIS databases such as Workday and ADP preferred * A strategic thinker who is adept at multi-tasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processes. * An adaptable, flexible problem-solver. * Presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others. * Ability to maintain complete confidentiality regarding incoming calls and other information received in the course of business. * Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team. Strong attention to detail. * Ability to interact courteously and professionally with all employees, customers and guests and strong interpersonal skills with the ability to establish and maintain effective working relationships with individuals at all levels within the organization. * Ability to quickly adapt in a fast-paced, high-energy environment. KNOWLEDGE, SKILLS, AND ABILITIES: Ethics and Work Standards: Maintain the highest ethical and work standards, while promoting the same attributes in co-workers and others. Ensure that all business activities - with both internal and external customers - to be performed with a professional demeanor and that all participants be held accountable to this high standard. Communication: Expresses thoughts clearly, both orally and in writing, using good grammar. Presents concise, well-organized reports in Microsoft Word, PowerPoint and Excel. Listens to understand input, feedback and concerns. Provides complete information in an open, honest and straightforward manner. Responds promptly and positively to questions and requests. Teamwork and Relationships: Works with other employees willingly and in a spirit of cooperation and teamwork. Supports cooperation. Demonstrates a commitment to the entire business and is supportive of all initiatives (company and departmental) to help grow Environmental Solutions Group business in the United States and abroad. Cooperates fully with others to achieve organizational goals. Is tactful, courteous, and considerate. Embraces a positive outlook. Is respected and trusted by others. Continual Improvement and Problem Resolution: Identifies and communicates suggestions for work improvements. Uses technical and analytical abilities to assure existing work practices are the most efficient and cost effective possible. Performs root-cause analysis and implements viable, permanent solutions to problems. Works with both internal and external customers to develop solutions which meet company-wide needs and objectives. Applies a sense of urgency to resolve problems or creates opportunities that will increase productivity and create value. Shares best practices with other employees across the business. Accountability: Accepts responsibility and accessibility for both the strategic planning and the successful implementation of all projects, programs, and duties as outlined in this job description. Advises supervisor of concerns, problems and progress of work in a timely manner. ABOUT ESG: Environmental Solutions Group stands at the forefront of sustainable innovation, dedicated to transforming the waste industry with eco-friendly equipment and technology solutions, all designed to improve the lives of our customers, and their communities. This Connected Collections ecosystem integrates advanced technology across our brands, including Heil refuse collection vehicles, Marathon Equipment compaction and recycling equipment, 3rd Eye technology solutions, Soft-Pak waste hauler software, Curotto-Can automated carry cans, Bayne lifting products, and Parts Central OEM parts. Driven by a mission of "Improving Lives," our best-in-class teams, innovative products, and advanced technology work tirelessly to leave a lasting legacy of excellence and environmental stewardship, ensuring a greener, healthier planet for generations to come. For more information, visit ***************** The Company offers competitive salaries, advancement opportunities, and a full range of benefits, including paid vacation, 401(k), medical, dental, and vision. Terex Corporation is an Equal Opportunity Employer and Affirmative Action Employer M/F/D/V. If you are interested in an open position but feel you may not meet all the listed qualifications, we still encourage you to apply. About Terex: Terex Corporation is a global industrial equipment manufacturer of materials processing machinery, waste and recycling solutions, mobile elevating work platforms (MEWPs), and equipment for the electric utility industry. We design, build, and support products used in maintenance, manufacturing, energy, minerals and materials management, construction, waste and recycling, and the entertainment industry. We provide best-in-class lifecycle support to our customers through our global parts and services organization, and offer complementary digital solutions, designed to help our customers maximize their return on their investment. Certain Terex products and solutions enable customers to reduce their impact on the environment including electric and hybrid offerings that deliver quiet and emission-free performance, products that support renewable energy, and products that aid in the recovery of useful materials from various types of waste. Our products are manufactured in North America, Europe, and Asia Pacific and sold worldwide. Additional Information: We are passionate about producing equipment that helps improve the lives of people around the world and providing our team members with a rewarding career and the opportunity to make an impact. We are committed to recruiting, engaging, developing, and retaining team members at all levels of our global workforce. Our culture is defined by our Terex Way Values - Integrity, Respect, Improvement, Servant Leadership, Courage, and Citizenship. Our values are the driving force behind our commitment to maintain an inclusive, supportive, non-discriminatory, and safe workplace for all team members. To that end, we are committed to actively foster a culture where every team member feels valued, listened to, and appreciated. We are committed to being fair and impartial in our decisions. As an Equal Opportunity Employer, employment decisions are made without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. If you are a qualified individual with a disability, including disabled veterans, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting the recruiting department (person or department) at **********************************. The Company offers competitive salaries, advancement opportunities, and a full range of benefits, including paid vacation, 401(k), medical, dental, and vision.

About Us Eagle Eye Networks is the global leader in cloud video surveillance, delivering cyber-secure, cloud-based video with artificial intelligence (AI) and analytics to make businesses more efficient and the world a safer place. The Eagle Eye Cloud VMS (video management system) is the only platform robust and flexible enough to power the future of video surveillance and intelligence. Eagle Eye is based in Austin, Texas, with offices in Amsterdam, Bangalore, and Tokyo. Eagle Eye Networks is a dynamic, fast-moving company. We value the benefits of face-to-face collaboration, and we believe it is more enjoyable and productive. The synergy of in-office interaction is critical to our culture and your presence is essential for Eagle Eye Networks' success. Learn more at een.com. Summary Eagle Eye Networks is currently searching for a Full Time Technical Support Receptionist for our Austin, Texas headquarters. This individual provides positive, courteous and prompt customer service in handling customer requests and inquiries including: order entry, account and billing inquiries, and troubleshooting various customer requests. Responsibilities As a Technical Support Receptionist, you are responsible for handling Zoho Chats and answering calls from the Support phone queue. The Technical Support Receptionist is responsible for triaging interactions, creating support cases, and transferring customers to Support agents via all channels. Technical Support Reception provides positive, courteous, and prompt customer service and redirects clients appropriately to whomever will ultimately be providing the solution. As the Support department's first responders, the Technical Receptionist aims for first-call resolution or else to quickly identify when it is not possible. Answer inbound calls and direct to relevant internal departments Enter and process all inbound customer requests for product support Answers Support phone calls, performs initial triage and solves non-technical cases, assigns cases to agents Assist in CRM input to ensure accurate data entry and detailed activity Provide professional support to sales, operations staff, and other internal departments as needed Participate in departmental meetings on a regular basis Perform other duties as assigned Experience High School Diploma or equivalent Strong customer service orientation Excellent written and oral communication skills in English (Bilingual-Spanish a plus) Proven experience in computer applications (GSuite, MS Office) and ticket management platform (Zoho, Salesforce) Why work for Eagle Eye? Eagle Eye Networks is an innovative, global start-up building the only platform powerful enough to support the future of video surveillance and security. Here your voice will be heard, and talent respected. We have proven leadership and financial backing of one of the world's premier venture capital firms. The work we do is essential in today's world, as our systems are used to protect the health, safety, and welfare of people and property around the world. Eagle Eye is a place where you can make a difference. Bring your passion, your drive, a roll-up-your-sleeves-and-get-it-done work ethic, and a collaborative mindset. Be ready to work hard and have fun. We also have great benefits and perks. Medical Benefits: We offer competitive medical, vision, and dental plans. Company offsets premiums. Taco Tuesdays: Like breakfast tacos? You're at the right place, because weekly breakfast tacos are provided. 401k plan with company match! Weekly Lunch: Food is love. Especially when it is free. Snacks: You will never go hungry. Culture: Innovation drives our vibe. Diversity: We embrace our global presence, the diverse ideas and backgrounds of our team to improve our culture, our products and grow our people and our business. More About Eagle Eye Networks Eagle Eye Networks is leveraging artificial intelligence on its true cloud platform to dramatically reshape the video surveillance and security industry. The Eagle Eye Cloud Video Management System (VMS) is a smart cloud video surveillance solution, purpose-built to help businesses improve safety, security, operations, and customer service. Tens of thousands of companies in more than 90 countries around the globe have moved their video surveillance to the cloud with Eagle Eye VMS. Customers, including multi-family residences, smart cities, schools, hospitals, hotels, logistics, restaurants, and retail shops trust Eagle Eye for actionable business intelligence and proactive security across multiple locations. The Eagle Eye VMS has strong APIs for the secure integration of third-party systems and works with thousands of industry cameras, so customers don't have to “rip and replace” their existing infrastructure. Eagle Eye Cloud VMS is the only platform robust enough to power the future of video surveillance. Eagle Eye Networks is an equal employment opportunity employer and values diversity. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law.

L2 Aviation is seeking a professional and detail-oriented Receptionist/Administrative Support team member. This individual will be the first point of contact for visitors and play a critical role in ensuring smooth day-to-day office operations. The ideal candidate is organized, personable, and able to handle multiple tasks efficiently in a fast-paced environment. Primary Responsibilities: Reception and Visitor Management: Meet and greet visitors, answer phones, redirect calls, and take messages as required. Direct visitors to the appropriate L2 area or staff member and issue visitor badges as needed. Maintain a safe, clean, and welcoming reception area. Administrative Support: Provide general administrative support as required. Assist with new employee processing and maintain/update employee training files. Perform basic filing and clerical duties. Process outgoing and incoming mail as needed. Meeting and Travel Coordination: Coordinate meetings using Outlook calendars, including room reservations and set-up. Book travel arrangements as requested. Coordinate customer and employee meetings/functions, including set-up, clean-up, reservations, and catering. Office Maintenance and Supplies: Stock bathrooms and kitchens weekly. Serve as the point of contact for office cleaning and copier service. Maintain office supplies, including monitoring inventory, placing orders, verifying deliveries, and forwarding information to accounting. Other Duties: Support other departments with various tasks as needed. Perform other duties as may be assigned. Qualifications: Proven experience as a receptionist, administrative assistant, or similar role. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with office equipment (e.g., copier, scanner, phone systems). Friendly, professional demeanor and customer-focused attitude. Ability to maintain confidentiality and handle sensitive information. Required: Ability to read, write and speak the English language. Must pass background verification, pre-employment drug testing, and submit to company's Drug and Alcohol Abuse Program. Must be legally able to work in the USA and supply required supporting documentation. Company Quality Policy: L2 is committed to quality and continuous improvement in all areas of our organization. We provide solutions based on our customers' needs and are dedicated to ensuring that all expectations are surpassed. We are fanatical in ensuring our solutions meet or exceed regulatory and customer requirements. Working as a team, all employees are involved in the continuous quality improvement process to ensure that the company goals for quality, timeliness, responsiveness, and innovation are met, thereby ensuring customer satisfaction. Benefits Health Insurance Paid Time Off (PTO) Dental Insurance 401(k) Vision Insurance Tuition Reimbursement Shift Differential Pay Life Insurance Referral Program Employee Discount Programs Flexible Spending Account Health Savings Account Professional Development Assistance Employee Assistance Program

EQUIPMENT/MATERIALS: General office equipment and computer. WORKING CONDITIONS/PHYSICAL DEMANDS: Individual works mostly indoors in a well lighted, air conditioned office. Works regular hours with no overtime. The job has no significant job hazards, except working in the proximity of some persons who could be considered dangerous. The physical demands of the job require lifting of light materials and equipment. WORK INVOLVED: 1. Handle telephone queries and route calls. 2. Prepare folders on new cases. 3. Point of contact for computers with Computer Coordinator. 4. Data input for new cases, Substance Abuse Questionnaires (SAQ), Sexual Abuse Inventory (SAI), TLETS, NCIC and TCIC, information for new cases and updating files. 5. Data retrieval, pay records and reports required by office. 6. Type correspondence, required reports, and motions to revoke. 7. Collect time cards, pay sheets and complete daily collections report. 8. Mail distribution and processing. 9. Distribute defendant's report form and direct to proper office. 10. Request, disperse and monitor all office supplies for the office. 11. Retain absconder files for 30 days, attempt initial contact with defendant. 12. Perform other duties as required. EDUCATION/SKILLS REQUIRED: A high school diploma or equivalent is required. Some college or advanced schooling in business is desirable. A minimum of two years experience in office and clerical procedures is helpful. The individual should possess a thorough working knowledge of secretarial procedures and practices and the ability to type at least 45 words per minute. Additional Qualifications: Proposed Compensation: $14.42 - $19.28 Additional Recruiting Instruction: Bell County reserves the right to close or extend any job posting at any time regardless of the job posting closing date listed. Americans with Disabilities Act Compliance Bell County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. Bell County is an Equal Opportunity Employer, please see our EEO policy located at the Historic Courthouse, 3rd Floor, in downtown Belton. Bell County is an Equal Opportunity Employer, please see our EEO policy located at the Historic Courthouse, 3rd Floor, in downtown Belton.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. * Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops * File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) * New hire set-up - assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members * Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. * Schedule meetings and appointments. Schedule and prepare conference rooms. Provide reception coverage * Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Qualifications * High School Diploma required * 1 to 3 years relevant experience required * Proficiency in Microsoft Office suite * Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred * Excellent customer service and client focused skills * Excellent organizational skills and ability to manage through competing priorities * Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors * Ability to work independently to follow directions and procedures * Ability to work overtime and weekends as needed

Job Title Administrative Associate IV (College of Nursing & Health Sciences) Agency Texas A&M International University Department College Of Nursing & Health Sciences Proposed Minimum Salary $14.43 hourly Job Type Staff Job Description Works under general supervision and provides advanced administrative support work. Essential Duties and Responsibilities * Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments * Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. * Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures. * Maintains a variety of confidential fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries. * Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. * Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials. * May assists management in the supervision of student workers and support staff including processing complex confidential matters. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Additional Responsibilities * May provide assistance to the Dean's Office and/or other departments in the college, as needed. * Safeguards assigned department equipment and property. Minimum Requirements * Education - High school diploma or GED. * Experience - Four years of related experience. * Bilingual English-Spanish. Knowledge and Ability Knowledge of: * Word processing, spreadsheet, and database applications. Ability to: * Multitask and work cooperatively with others. * Strong verbal and written communication skills. * Strong interpersonal and organizational skills. * Ability to work with sensitive information and maintain confidentiality. Preferred Knowledge and Ability * Knowledge of university policies and procedures. * Strong technical background, including the use of various social media. Licensing / Professional Certification - None. Physical Requirements - None. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervises employees. Other Requirements * Weekend and evening work may occasionally be required. * Position requires on campus, face-to-face interactions. * Position requires maintaining a regular schedule of attendance on campus and in the workplace. Salary: $14.43/hourly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include: * Resume * Cover Letter * At least 3 references and their full contact information, and * Unofficial transcripts (if applicable) Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.