Office Assistant Jobs in Gardner, MA

THE ROLE: Entegris is seeking an Administrative Assistant to provide primary support to the Chief Information & Digital Officer and Information Technology (IT) leadership team. This role will require the hired individual to have high emotional intelligence and interpersonal skills, be highly technical capable with a suite to tools, have an incredible work ethic, and have the ability to proactively anticipate and manage a variety of executive needs. This role is in Bedford, MA. The successful candidate will have the chance to work with senior leadership, playing an essential role in the IT and Digital Enablement Team's success. The Administrative Assistant will exercise significant discretion and judgment, handle confidential information, and possess the organizational skills needed to manage diverse tasks and deadlines daily. WHAT YOU'LL DO: Maintain excellent judgment, integrity, and a high level of confidentiality, discretion, and diplomacy when handling sensitive correspondence, issues, and information. Provide high-level administrative support, ensuring exceptional service and professionalism in every interaction. Communicate with executives and their assistants internally and externally, addressing requests with appropriate urgency. Demonstrate strong problem-solving skills and propose effective solutions. Support the planning and coordination of meetings and events with internal and external stakeholders (executives, employees, customers, and investors. Coordinate all travel logistics (flights, car service, hotel bookings, etc.) and process reimbursable expenses promptly. Manage team and individual calendar proactively, schedule meetings, arrange logistics, and resolve scheduling conflicts. Prioritize and manage your workflow to ensure high-quality and timely completion of tasks while being adaptable to changing priorities. Address or resolve issues within your area of responsibility and inform leadership of any significant matters. Work with the procurement team and other relevant parties to initiate purchase orders (PO) and manage vendor payments effectively. Oversee office logistics (mail, shipping) and maintain office supplies inventory by monitoring stock levels, anticipating needs, evaluating new products, placing orders, and verifying receipt of supplies. Prepare correspondence, reports, presentations, and other materials, ensuring accuracy and timely completion. WHAT WE SEEK: Bachelor's degree in related field, or relevant experience 5-8 years of experience as an Administrative Assistant, preferably supporting senior executives in corporate environment Savviness within a global organization and the keen ability to read sensitive situations and respond effectively Ability to maintain confidentiality and handle sensitive information Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to multitask and manage competing priorities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience in project management and event coordination Ability to work independently and as part of a team Flexibility and availability to work outside of regular business hours when needed for special projects Why work at Entegris? Lead. Inspire. Innovate. Define Your Future. Not everyone who works for a global company shares the same background, experiences and perspectives. We leverage the differences of our employees to bring new ideas to the table. Every employee throughout the company is encouraged to share input on projects and initiatives. Our decision-making process is truly a collaborative effort as we realize there are leaders at every level of the organization. We put our values at the core of how we operate as an organization - not just when it's convenient, but in a lasting and meaningful way. We want the time and energy you spend here to have a positive impact on your life inside and outside of the office. What We Offer Our total rewards package goes above and beyond just a paycheck. Whether you're looking to build your career, improve your health, or protect your wealth, we offer generous benefits to help you achieve your goals. Compensation: $26.00-$40.00 hourly, with actual pay dependent on candidate overall skills for the role Annual Bonus Eligible A progressive (PTO) policy that empowers you to take the time you need to recharge! Generous 401(K) plan with an impressive employer match that's all yours- fully vested! Excellent health, dental and vision insurance packages to fit your needs Education assistance to support your learning journey Values-driven culture with colleagues that rally around People, Accountability, Creativity and Excellence Entegris does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need Entegris immigration sponsorship (e.g., H1B, TN, STEM OPT, etc.) now or in the future. At Entegris we are committed to providing equal opportunity to all employees and applicants. Our policy is to recruit, hire, train, and reward employees for their individual abilities, achievements, and experience without regard to race, color, religion, sexual orientation, age, national origin, disability, marital or military status.