Office Assistant Jobs in Florida

Insight Global is hiring for an Office Administrator to join a boutique investment firm located in Miami Beach, FL. The Office Manager performs various types of administrative functions in our organization. You will be generally responsible for supporting our staff and serving as the first point of contact between the company and its customers, vendors and visitors. Some of the specific duties include: Managing the reception area, including welcoming customers and guests Managing company correspondence, including phone calls, emails, letters and packages Organizing meetings and scheduling appointments for senior staff and executives Performing data entry roles, including updating records and databases for personnel, financial and legal information Managing inventory of office supplies and equipment Creating travel itineraries for business executives Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person Organizing filing systems and updating office databases Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks Responding to questions and requests for information Required Skills and Years of Experience: Recent College Graduate to 7-years of experience in office administration or related Proficiency in MS Office Strong ability to multi-task and prioritize project lists Prior experience in basic bookkeeping tasks Strong written and verbal communication skills for effective interaction with employees, clients and vendors Nice to Have Skills and Experience: Bachelor's Degree This position is a 6-month contract-to-hire ranging between $60-$80k/yr determined by proven years of experience.

🌟 Family Office Administrative Assistant - South Palm Beach, FL 🌟 Palm Beach, Florida 🌟 $65k-$75k Plus Benefits! Are you a detail-oriented, highly organized professional who thrives in a fast-paced, dynamic environment? Do you have a knack for anticipating needs, managing complex schedules, and handling high-level projects with discretion and professionalism? If so, this could be the perfect role for you! We're looking for an Office Administrative Assistant to support a team and executives with top-tier administrative and project management expertise. Why This Role? 💼 High-Level Exposure - Work closely with executives, ensuring seamless operations in a fast-moving environment. ✈️ Exciting & Varied Work - From managing daily calendars to coordinating luxury travel, no two days are the same. 🔑 Confidential & Trusted Role - Handle sensitive information with discretion and professionalism. 🏡 Beautiful Location - Work in South Palm Beach, FL, a premier destination. What You'll Do: ✔️ Manage executive calendars, appointments, and travel ✔️ Provide concierge-level assistance, including dining reservations, gift purchasing, and event coordination ✔️ Assist in planning and tracking various high-level family office projects ✔️ Handle confidential documents and maintain an organized filing system ✔️ Coordinate with vendors, office maintenance, and deliveries ✔️ Manage mail, office supplies, and special projects as needed What We're Looking For: ✅ 1-3 years of administrative experience, preferably in a family office, wealth management, or high-net-worth setting ✅ Exceptional organizational & multitasking skills - Ability to shift priorities quickly ✅ Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint) ✅ Professionalism, discretion, and integrity in all interactions ✅ Ability to work independently while collaborating with a dynamic team This is more than an administrative role-it's an opportunity to be a key player in an elite, high-performing environment. If you're ready to bring your expertise to a fast-moving, rewarding setting, we'd love to hear from you! 📩 Apply today!

Greetings from Kaizen Technologies Inc. Job Title: FL- FWC-Tallahassee-Mail Room-Office Clerk This candidate will be handling money. They MUST be able to pass a level 2 background Position: Pay Rate: $13.00hr JOB DESCRIPTION: *** Performs daily duties in the FWC Bryant Building mailroom, picking up, sorting mail *** Data entry of revenue received in fwcc-laserfiche system. *** Performs internal mail runs twice daily, and, at times may require external mail runs twice daily. (using FWC furnished vehicle) *** Processing daily, all outgoing mail and express shipments. *** Experience handling money *** Able to lift 50 pounds at a minimum. *** Able to follow verbal and written instructions, as well as clear communication either verbally or written to supervisors and/or Stakeholders. -- Vijender D Kaizen Technologies Inc. Work: ************ Email ID: ***********************

Onsite opportunity The Office Administrator will assist in supporting essential business operations and administrative functions. This role includes managing account-related tasks, collaborating with various departments, and providing technical support for internal tools and platforms. The ideal candidate will possess strong attention to detail, excellent organizational skills, and a proactive approach to handling multiple responsibilities. Key Responsibilities: Account Cancellations and Terminations Efficiently process account cancellations and terminations, ensuring accuracy and timeliness. Collaborate with relevant departments to ensure smooth and complete account closures. Account Setup and Configuration Establish new accounts and ensure all necessary configurations are implemented. Verify account information for correctness and ensure compliance with company policies. Technical and Administrative Support for OMNI Provide both technical and administrative support for OMNI systems. Troubleshoot and resolve issues to maintain seamless system operations. Event Coordination for CTTI Coordinate and manage the logistics for CTTI event setups, ensuring all requirements are met. Work closely with event organizers to ensure the successful execution of events. Onboarding and Weekly Development Group Calls Support the onboarding process for new members of development groups. Organize and participate in weekly calls, documenting notes and following up on action items. Shopify Store Management and Support Assist in managing the Shopify store, including updates, troubleshooting, and responding to customer inquiries. Monitor store performance and escalate issues as necessary. Contract Review and Processing Review, process, and manage contracts in alignment with company guidelines. Maintain accurate contract records and ensure timely renewals or terminations. Collaborate with relevant stakeholders to resolve any contract-related issues. Qualifications: Exceptional organizational skills with the ability to manage multiple tasks simultaneously. Strong communication and interpersonal skills. Proficient in platforms and tools such as Shopify, CRM systems (preferably GHL), and Google Office Suite. Capable of troubleshooting technical issues and working collaboratively with cross-functional teams. Prior experience in event coordination or administrative support is a valuable asset.

Employees: >200 | Industry: Technology Reports To: VP of HR We are looking for a full-time Office Assistant to provide general administrative and office support to our team. This role involved managing various tasks to ensure smooth daily operations, including ordering office supplies, greeting visitors, handling mail distribution, managing correspondence, and answering incoming calls. Additional responsibilities will be assigned. Most Important Responsibilities: What You Will Do: · Receive, sort, and distribute incoming mail, as well as maintain and route publications. · Coordinate the pick-up and delivery of express mail services (e.g., FedEx, UPS). · Greet and direct visitors, monitoring access and maintaining security protocols. · Maintain and organize the supply and break rooms, ensuring cleanliness, stock levels, and cost-effective purchasing. · Assist with the coordination of meetings and events, including weekly lunches, booking venues, catering, and travel reservations. · Manage reception phone line, directing calls appropriately. · Assist with administrative tasks such as photocopying, faxing, filing, and collating. This may include preparing documents (Word, Excel, PowerPoint, and Outlook) and expense reports (Concur). · Serve as a liaison with property management, submitting work orders as necessary. · Other duties as assigned, with responsibilities potentially evolving over time. Physical Requirements: · This position requires sitting, standing, reaching, lifting, bending, kneeling, stooping, climbing, pushing, and pulling items weighing 30 pounds or less. What you can bring to the table to impact this role, team, and organization: · At least one year of experience in office administration, reception, or customer service. · A minimum of a high school diploma. · Strong organizational and communication skills. · Proficiency with relevant software applications (Outlook, Word, Excel, PowerPoint). · Availability to work in the office Monday to Friday from 8:00 AM - 5:00 PM. Benefits: Opportunity for stock (RSU) grants, 401K matching, flexible PTO, medical, dental, vision Compensation: $20 - 22/hr

We are looking for an Office Assistant for top pet retailer hybrid in Plantation, FL! Top pet retailer is hiring an HR Office Assistant, responsible for triaging tasks assigned to the Team Member Services team at the company in their Plantation, FL office. The ideal candidate will be tech-savvy, have a strong customer service orientation, and be detail-oriented. This role is responsible for quickly and efficiently reviewing incoming tickets in ServiceNow and assigning them to the appropriate team/employee for resolution. This role is an ideal entry-level HR opportunity, gaining exposure to a vast array of HR inquiries and questions. We believe in excellence in all we do and accept nothing less. You'll be successful in this role because you are results-oriented, you excel in quickly assessing core issues/concerns and you are efficient and organized. Responsibilities: Review tickets and issues submitted to HR through ServiceNow Triage and assign the cases to the appropriate HR contact Provide advisement and process design insight on the organization of the HR Service Catalog in ServiceNow Assist with research and tracking of case issues and metrics Provide ongoing support on decreasing triaging traffic through standardizing self-service support Provide Tier 1 inbound phone support for HR Shared Services. Qualifications: HS Diploma or GED, Bachelor's degree preferred Experience preferred in working in ServiceNow or similar case management platform Previous HR Experience preferred Customer service focused, have a passion for process improvement, self-motivated and able to work both independently and in a team environment Excellent communication, analytical, problem-solving and troubleshooting skills Detail-oriented; demonstrate strong organizational and time management skills, as well as strong data entry skills If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

The Office Assistant / Evening Receptionist assists in coordinating the activities of the reception area in the evenings for the company's corporate office and will handle all incoming calls, stock coolers and maintain the beverage supply room. Great position for students. ESSENTIAL DUTIES AND RESPONSIBILITIES: Answer all incoming calls for the Corporate Headquarters of National Beverage Corp. (3-line Switchboard). Answer questions and provide callers with address, directions, and other information. Welcome on-site visitors, determine nature of business, and announce visitors to appropriate company representatives. Monitor visitor access. Maintain beverage supply room. Stock Coolers. Maintain the professional appearance of the reception area. Other duties as assigned by Supervisor. MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, or ability required. High School General Education Diploma or equivalent. Minimum 2 years of customer service or receptionist experience. Ability and willingness to work a flexible Full-Time schedule that regularly includes overtime and may include some weekends and holidays. Regular work hours are M-F 12:00pm - 9:00pm. Excellent interpersonal communication and telephone skills. Fluent in oral and written communication in English. Bilingual a plus. Consistently uphold high standards of professionalism Strong computer skills, including Microsoft Office. Must be able to lift up to 50 lbs. National Beverage Corp . provides equal employment opportunities to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender, genetics, gender identity, disabled veterans or sexual orientation.

Sales and Office Assistant for the DeNiroBootCo offices located in Wellington, FL. Company is in the equestrian sector, and imports, distributes and sells Italian made luxury leather footwear for horseback riding and competition. Job duties include: · Order-Ship-Bill-Collect Cycle Management · Assist with Inventory & Warehouse Management · Showroom sale for a local direct customer · Customer Care for Reseller Customer Ad hoc projects to support Sales and Marketing, Social Media management, and Sales at Horse Show events. Responsibilities: Warehouse & Office assistant for orders management, inventory management, office admin and bookkeeping. Sales for a local Direct customers and at the horse show. Experience & Education: High School graduate / College student. Job training provided. Skills & Qualities: Motivated, hard-working and able to take initiative. Results oriented. Good communication and customer service skills. Likes equestrian world.

Employment Type: Full-time Salary: $16 - $20 per hour (commensurate with experience) English 100% Conversational/ native Spanish 80% Conversational Vierge Group is a global company specializing in designing customized technological solutions, with a presence in Hong Kong, Chile, Colombia, Peru, the United States, Venezuela, and Mexico. We are dedicated to integrating the latest technologies to meet the specific needs of our clients, offering innovative solutions in payment systems, digitalization, and the use of artificial intelligence. Job Summary: The Front Desk Administrative Assistant serves as the first point of contact for Vierge Group, managing front desk operations and providing administrative and financial support. This role is ideal for candidates with strong organizational skills and a proactive approach to problem-solving. Students currently enrolled in college or associate graduates are encouraged to apply. Knowledge of accounting is a valuable plus. Key Responsibilities: Reception Duties: Greet and welcome visitors in a professional and friendly manner. Answer and direct incoming phone calls to the appropriate personnel. Maintain a clean and organized front desk area. Administrative Support: Coordinate travel arrangements, including booking flights, hotels, and other accommodations. Process online payments and maintain records of transactions. Assist in scheduling meetings, appointments, and conference calls. Prepare and edit correspondence, reports, and presentations. Accounting Assistance: Record basic financial transactions in the system. Support the finance team in maintaining accurate and updated records. Assist in reconciling accounts and processing invoices. Office and Team Support: Collaborate with the Director of Finance and Vice President on administrative and operational tasks. Monitor and order office supplies as needed. Assist in organizing company events and meetings. Handle any other office-related tasks to support overall efficiency. Qualifications: Current college student or associate in arts (AA), or related field. Knowledge of administrative processes; basic accounting knowledge is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Bilingual (Spanish/English) Excellent verbal and written communication skills. A professional demeanor and ability to maintain confidentiality. Proactive and adaptable, with a willingness to learn new skills. Benefits: Competitive hourly wage based on experience. Opportunities for professional development and career advancement. Comprehensive benefits package. PTO & Vacation Other benefits could be apply.

The opportunity Delaware North's Patina Restaurant Group is hiring a part-time Administrative Assistant to join our team at Tutto Italia in Lake Buena Vista, Florida. As an Administrative Assistant, you will be responsible for performing clerical and administrative duties to help the organization run efficiently. Pay $19.00 - $21.00 / hour Information on our comprehensive benefits package can be found at ********************************************** What we offer We care about our team member’s personal and professional well-being. Delaware North provides a benefits package designed to give you the comfort, safety, and security you need to deliver exceptional experiences for our guests. All team members receive benefits including: Weekly pay Employee assistance program Training and development opportunities Employee discounts Flexible work schedules What will you do? Complete daily tasks including answering phones and emails, screening callers, and managing documents Provide basic administrative support which includes coordinating activities and meetings, preparing expense reports, processing invoices, and contacting team members Perform routine clerical duties, such as reviewing mail, making copies, and mailing letters Oversee vendor appointments, maintenance, and environmental upkeep for offices More about you No high school diploma or GED required Minimum of 2 years’ experience in administrative or office position, including experience with office administrative procedures, use, and operation of standard office equipment Previous experience with Microsoft Office Suite High level of interpersonal skills to handle sensitive and confidential situations Ability to prioritize and handle multiple tasks simultaneously Basic math skills Shift details Monday to Friday 8 hour shift Who we are Delaware North is a leader in food service management, operating some of the busiest and most famous kitchens in the world. This is no exception when it comes to serving up exquisite cuisines and unforgettable dining experiences in the Lake Buena Vista, Florida area at Tutto Italia, Via Napoli, Morimoto, Vivoli Florida, The Edison, Enzo's Hideaway and Tunnel Bar, Maria and Enzo's Ristorante, and Pizza Ponte. Our business is all about people, and that includes you. At Delaware North, you’re not just part of a team — you’re part of a global legacy: a family-owned company with 100+ years of history behind it. Our operations span the world, offering you unique paths to growth and success. Who says you can't love where you work? With jobs in iconic sports arenas, stunning national parks, exciting casinos, and more, we pride ourselves on giving the world great times in great places. And whether you're interested in restaurants, hotels, sports, gaming, operations, or retail, part-time or full-time, we're invested in helping you achieve your career goals. Together, we're shaping the future of hospitality - come grow with us! Delaware North, along with its subsidiaries, is an equal opportunity employer, showcasing job opportunities and considering applicants for all positions without regard to race, color, religion, sex, gender identity, national origin, age, disability, protected veteran status, sexual orientation, or any other legally protected status. $19.00 - $21.00 / hour

About DEVEN DEVEN is a Real Estate Development Firm, headquartered in Orlando, FL, with an office in New York. With plans to continue expanding throughout the Southeast and broader United States, our success is dependent on our deep analytical investment approach and commitment to integrity. Our mission is to develop, invest in, and own projects that offer superior risk-adjusted returns. We believe that a company of means with an intimate understanding of real estate can transform difficult projects into successful ventures for owners and investors, and for governmental partners as well. Our success as a developer in the private and public sectors stems from actively managing that process from start to finish, innovative structuring, and an unwavering commitment to our clients and investors. As an investor we rely on rigorous analysis, creative transactions, and the same commitment to integrity in all our dealings, and we have a long track record of success confirming that this approach works. Job Summary We are seeking a highly organized, proactive, and tech-savvy Administrative Assistant to support the President and executive team in our fast-paced, entrepreneurial real estate development office. This role is ideal for a detail-oriented professional who thrives in a dynamic environment, enjoys collaboration, and takes pride in keeping the administrative office functions running smoothly, including answering phones, calendar management, and travel planning. In addition, the Administrative Assistant will play a key role in assisting in the creation of marketing proposal packages. This position is ideal for someone with an entrepreneurial mindset, who is organized, creative, and eager to contribute to the growth of a thriving real estate investment company. Key Responsibilities Executive Support: Manage calendars, answer phones, schedule meetings, coordinate travel, and handle correspondence to optimize the President's and executive team's time. Assist in the preparation of executive level reports and presentations. Assist in a variety of research and organizational projects. Marketing & Proposal Development: Assist in designing and assembling marketing and proposal materials using PowerPoint, Adobe Creative Suite, or similar software. Confidentiality & Professionalism: Handle sensitive information with discretion while maintaining a high level of competency. Relationship Management: Serve as a point of contact for internal teams, corporate office administration, and external partners, fostering strong professional relationships. Team Culture & Collaboration: Contribute to a positive and engaging office environment by being team oriented and supporting company initiatives. Special Projects & Additional Tasks: Take initiative on assignments, demonstrating flexibility and problem-solving skills. Qualifications Experience supporting executive leadership in a professional office environment, including calendar and travel management. Prior experience in real estate or a related industry is a plus. Proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and Adobe Creative Suite (or similar design software). Skilled in designing compelling PowerPoint presentations with visually engaging graphs and images. Excellent written and verbal communication skills, including ability to interact with a wide range of people. Outstanding attention to detail, organizational abilities, and problem-solving skills. Highly motivated and independent professional with strong accountability and the ability to work effectively with minimal supervision. Impeccable integrity with desire to succeed in a high growth / changing environment.

Vaco is hiring a receptionist for a client of ours in Maitland, FL. This opportunity will be on-site M-F 8am to 5pm with 1 hour for lunch. For immediate consideration apply today!! Job Responsibilities Key responsibilities include: Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency. Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism. Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use. Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed. Maintaining a clean and organized reception area that reflects the company's commitment to high standards. Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings. Monitoring and ordering office supplies in collaboration with the facilities or procurement team. E-filing through the cloud system. Adhering to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures. Knowledge of security protocols or experience handling sensitive data. Required Skills, Experience, and Qualifications Must-have: High School Diploma 6 months Receptionist or Administrative Assistant experience Can successfully use office software, including Microsoft Office Suite and Google Docs without supervision Strong organizational skills with attention to detail for managing appointments and office tasks. Ability to handle sensitive information with discretion and maintain confidentiality. Strong problem-solving skills and the ability to manage last-minute changes efficiently. Nice-to-have: Knowledge of corporate protocols, such as handling VIP guests or coordinating executive schedules. Experience coordinating travel arrangements or managing executive calendars. Familiarity with customer relationship management (CRM) software or other enterprise tools. Post-secondary education is a plus. Hourly Pay Rate: $17.22/hr

***PART-TIME OPPORTUNITY: approximately 20 hours/week to start (2-3 days a week). On-site opportunity ONLY (not a hybrid model or work from home) we will only consider applications from Boca Raton applicants or in nearby areas.*** This role will require you to wear many hats, with lots of room to learn and grow and can potentially turn into a full-time opportunity. We are looking for serious applicants that are willing to dive in and fully commit to this role (no task is too small), whether you'll be fulfilling online orders one day or help unloading new merchandise and update inventory the next. It is important that the candidate fulfill all or most of the qualifications listed below. This is a great opportunity for someone who is a senior in college or recently graduated college. Someone who's excited to learn and not afraid to dig in to help where needed! If you think you fit this description and have the necessary qualifications, we need you and welcome you to apply. Responsibilities Customer service, order fulfillment, manage small tasks around the office, order supplies, inventory tracking, photo editing, track loans etc. Qualifications Bachelor's degree (Senior in college working on their degree or recent graduates are encouraged to apply as well) Excellent verbal and written communication skills in English, French or Swedish is a plus Excellent customer service skills in luxury retail, proven experience needed Ability to multitask and prioritize list of tasks Be able to take directions well and have strong follow-through Experience with Shopify, Microsoft Office Suite (especially Excel), and Photoshop/InDesign needed ***Photoshop is not optional, this is a skill that is required to be able to apply.*** Candidate need be legally authorized to work in the U.S. Please include at least 3 professional references on your resume. Cover letter is optional, we just need a short introduction and understand your previous experience in customer service/retail/e-commerce. We prefer local candidates with short commute to office in Boca Raton. Candidate needs to be responsible and show up on time. Please send your application to *********************** with brief introduction and attached PDF resume with 3 professional references included. We will do our best to get back to all applicants in a timely manner, we apologize in advance for any delays.

Currency Exchange International (CXI) is a Financial Services and Technology Provider based in Orlando, Florida. Currency Exchange International, Corp. is a publicly traded company on the Toronto Stock Exchange (CXI) and OTC (CURN). CXI provides a wide range of foreign exchange services to customers in both the United States and in Canada. CXI's primary business channels to service customers are through its company-owned branch locations and foreign exchange partnerships with financial institutions and corporations. CXI has been providing global payment solutions for clients that span wide-ranging industries. As one of North America's leading foreign exchange wholesalers, CXI can provide personalized and efficient service, competitive rates, as well as a number of settlement options. To learn more, please visit: ************* Our Value Statement: We help our clients identify and create foreign exchange solutions, delivering a best practices approach through unparalleled customer service and integrated technology to create significant financial and operational efficiencies. Our Values: Customer First - We earn the right to be our clients' first Integrity - We hold ourselves to the highest standard to build trust. Collaborative - We always win as a team. Innovative - We find new methods to deliver change and advance technology to the industry. Passionate - We are driven to be the best in class. Currency Exchange International is looking for a proactive, results-driven, and organized professional to the join their team as an Administrative Assistant in a Part-Time capacity! Description: The Administrative Assistant is responsible for performing a range of clerical and administrative tasks to support daily operations. Their duties include overseeing front office activities such as the reception area, assisting with incoming phone calls, mail, fulfilling purchase requests and replenishment. They will be responsible for assisting and maintaining coordination of office services and related activities for the department to keep the business operations running smoothly. Essential Functions: Manages the reception area to ensure effective telephone, front door, and mail communications both internally and externally to maintain professional image Collection and distribution of incoming mail throughout the office Maintains a clean, organized, and fully supplied office, lunchroom, and work environment to avoid interruptions in standard front office procedures Helps coordinate and input travel plans, itineraries, and agendas into calendar; this includes flight arrangements, hotel booking, reservations, and all other required transportation Assists in organizing and preparation of Town Halls. Tracks inventory of supplies needed to fulfill department requests such as: Accounting, Marketing (for Supply Clerk), Lunchroom etc. General administrative/personal assistance to CEO Department Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities and activities may change at any time with or without notice. Competencies: Action Oriented Functional Skills Situational Adaptability Effective Communication Optimizing Work Processes Nimble Learning Required Education and Experience: Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) Excellent project management, problem-solving ability and creativity High energy with a strong work ethic Strong organizational skills; Attention to detail and diligent follow through on tasks and projects Adaptability and flexibility in dealing with others Effective working both independently and within a team Position Type/Expected Hours of Work: This is a part-time position. Days of work range from Monday through Friday. The hours range from 9:00 AM to 5:00 PM, 20-24 hours per week. Benefits: Commuter Reimbursement - CXI will pay the driving toll, bus or metro cost in and out of work Holiday Pay Sick/Personal Days 401K Plan - Eligible to enroll in this plan with the Company match at 5% Tuition Reimbursement Please attach your resume for submission.

WHAT ARE WE LOOKING FOR? We are looking for an office administrative assistant / personal assistant to the company's CEO. Duties will include the following: Running personal & office errands and completing personal shopping and gifting, as well as, high volume shipping Overseeing packaging and shipping of personal shopping items, including coordination and communication with the client and shipping company Booking and arranging travel, transport, and accommodation Providing administrative support to corporate office and CEO Assisting the Chief of Staff in overseeing the completion of house maintenance and other projects as they arise; communicate with contractors, vendors, etc.; Scheduling personal, medical, business and other appointments; Assisting with simple IT issues (phone settings, computer functions, etc.); Assist with property/villa rentals for our clients, including light property management, overseeing of house staff, and prepping homes for client arrivals; Additional general administrative duties for the corporate office, as well as, Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations. YOU MUST Possess an understanding of high sense of urgency tasks and pay close attention to detail Be able to work in a high-stress environment and work quickly and efficiently through assigned tasks Have excellent organizational and problem-solving skills, with an "above and beyond" attitude Have good written and spoken communication skills with the ability to work in an extremely fast-paced/multitasking environment Set high standards for yourself and your work Be self-motivated, proactive, and have an ability to think and work independently while managing multiple tasks Be detail-oriented with meticulous organization, task management, and communication skills Able to remain calm under pressure during hectic and stressful times Own a car and be willing to run errands and coordinate tasks around town Enjoy being around dogs and be able to assist with CEO's dog as needed (very pet-friendly environment) WHO ARE YOU? Background in Travel or Hospitality strongly preferred! A true go-getter and "make it happen" kind of person Think fast on your feet; able to multi-task under pressure Proficient in both Mac and PC systems and programs including Microsoft Office Suite Utmost discretion in all aspects of the job where integrity, accountability, and loyalty are paramount Willingness to work long hours, overtime as needed and accessibility on weekends and evenings as needed Real Estate License a plus! Job Type: Part-time or Full-time Salary: based on experience Job Location: Miami Beach, FL 33139/Remote Job Types: Full-time, Part-time

Specific duties include: Meeting and Event Coordination: Oversee the scheduling, planning, and logistical arrangements for meetings and events, including room reservations, configuration, technology, and resource needs. Collaborate with team members to confirm and manage recurring schedules and adjust dates or attendees as necessary. Documentation and Communication: Attend meetings to capture and distribute notes, minutes, and other relevant documents. Manage announcements and notifications regarding personnel changes and updates within SMO, as well as content for departmental displays and communication channels. System and Resource Management: Manage email distribution lists and membership across various platforms. Regularly update the Travel and Training App with approvals, calendar entries, and generate reports as needed. Recognition and Engagement Initiatives: Support Employee of the Month program and other recognition activities by drafting announcements, printing certificates, and updating organizational materials, as well as contributing content for department monitors highlighting news, events, and key announcements. Information and Resource Library Maintenance: Maintain an organized repository of photos, videos, and shared resources by documenting events, soliciting content, and managing folders. Update and maintain internal SharePoint content for resource accessibility. Process Improvement: Recommend and implement improvements for documentation, shared sites, and digital processes. Collaborate with technical teams to refine workflows, update procedures, and ensure information is current and accessible. Additional Support: Provide general administrative and operational support as needed or as requested by the Administrative Assistant. QUALIFICATIONS AND EDUCATION REQUIREMENTS Qualifications and Education Requirements PREFERRED SKILLS Strong communication and interpersonal skills Organized and highly motivated Data entry and quality review experience Specific computer skills, Outlook Email, Excel, Word, PowerPoint, and SharePoint. Technical writing skills. Be able to multi-task and work well with others or individually to meet common goals

Title: Administrative Assistant | Temp-to-Perm Compensation: $26/hr +PLUS (depending on experience) Industry: Insurance Schedule: M-F 9am-5pm | ON-SITE (35 hrs/week) Job Description We are seeking a detail-oriented and organized Administrative Assistant to support various reporting, data entry, and administrative functions. The ideal candidate will have strong analytical skills, proficiency in Microsoft Excel, and the ability to manage multiple tasks efficiently in a fast-paced environment. Key Responsibilities: Enter, update, and track data in internal systems related to engineering and loss control. Prepare and distribute reports, including property loss control fee reports and monthly quoting reports. Track and analyze hit ratios and identify opportunities for targeted outreach. Assist with account review preparation for new and existing accounts. Generate reports by combining data from multiple sources. Support form template creation for internal use. Coordinate travel and expense bookings. Provide general administrative support as needed. Skills & Qualifications: Proficiency in Microsoft Excel and Word. Strong interpersonal and communication skills. Experience with Power BI is a plus. Ability to prioritize tasks and manage time effectively in a fast-paced setting. High attention to detail with strong organizational skills. Ability to handle confidential and sensitive information with discretion. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

About the job As an Administrative Support Specialist, you will play a key role in ensuring the seamless operation of various administrative tasks that support our business initiatives. From market research to trade show coordination, managing bid processes, and handling social media efforts, your work will contribute to the company's efficiency and growth. Check out our family of companies ************************** ******************** ************** Key Responsibilities: Conduct market research to identify trends, opportunities, and potential competitors. Assist in registering sister company Polysport USA with buyer groups via CO-OP and government entities. Coordinate logistical arrangements for trade show participation, including booth setup, promotional materials, and vendor communication. Support the preparation and submission of bid documents, ensuring accuracy and compliance with deadlines. Collaborate with third-party vendors to implement website updates and changes. Manage social media accounts, driving engagement and increasing brand visibility. Provide administrative support for proposal generation and project coordination. Assist in managing sponsorships, fostering relationships, and maximizing exposure for the company. Use research techniques to identify leads and support customer acquisition efforts. Maintain accurate records in the CRM system through data entry and updates. Organize and distribute product literature to support team efforts. Coordinate sample orders from suppliers to aid ongoing initiatives. Qualifications Requirements: Proven experience in administrative support roles, sales coordination, or construction proposal coordination. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Excellent written and verbal communication skills. Proficiency in CRM systems and Microsoft Office Suite. Ability to work independently and collaboratively within a team environment. Availability to work Monday through Friday, 9 AM to 5 PM. Featured benefits Medical insurance Vision insurance Dental insurance 401(k)

We are looking for a proactive and organized Office Administrator to support and contribute to our team at Wozniak Builders. This role will handle a variety of administrative tasks, including assisting with procurement and permitting, to ensure smooth project execution and office efficiency. If you believe you would thrive in a family owned environment that would allow you to develop and excel in multiple capacities relating to residential construction, this position is for you! Key Responsibilities: Manage general office duties, including answering phones, assist in scheduling meetings, and maintaining files. Assist in procurement by sourcing materials, coordinating with vendors, and tracking orders for custom home projects. Support permitting processes by preparing applications, liaising with local authorities, and ensuring compliance with regulations. Maintain accurate records for procurement, permits, and office operations. Provide administrative support to project managers and team members as needed. Handle correspondence, invoicing, and basic bookkeeping tasks. Present in a professional manor for clients and vendors visiting office. Qualifications: Proven experience as an office administrator, administrative assistant, or similar role (construction industry experience a plus). Strong organizational and multitasking skills with attention to detail. Familiarity with procurement and permitting processes (or ability to learn quickly). Proficiency in Microsoft Office, QuickBooks, and/or project management software. Excellent communication skills, both written and verbal. Upbeat, optimistic personality that enjoys building relationships with team members and vendors. High school diploma required; relevant certification or associate's degree preferred Why Join Us? Wozniak builders is a 3rd generation family owned general contractor that has been serving Dade City and greater Pasco county areas for over 23 years. We take great pride the service we provide but more importantly the team makes up the business. This role enables a future employee to develop in various capacities and values an individuals ability to grow further in roles. A tremendous support team will be excited to help on board the future employee and their responsibilities. How to Apply: Please send your resume and a brief cover letter to **************************** by. We look forward to meeting with you!